Hey Joe, quick question. Joe, quick question. Do we have your permission to use your stamp today? >> Yes, absolutely. >> Thank you. >> Okay. Right. Um item number four, Richard. Um minutes. Uh, I will move
approval of the meeting minutes of the open session of April 1 as presented. >> I'll second that. >> Okay. Seconded by Joe. Uh, roll call. Joe, you're good with that? >> Yes. >> Okay. Richard? >> Yes, >> I am also good with that. Okay. So, the
next item is um minutes B. >> Right. Approval of the executive session of meeting uh minutes of April 1 is presented with stipulation. It shall not be released until the chair declass. >> I'll second it, Mr. Chairman.
>> Okay. Um, uh, all in favor, Joe. >> Yes. >> Richard, >> I. Yes. >> Okay. And I'm on favor. All those are unanimous. Terrific. Um, item five is appointments. John, do we have any appointments today? >> Yes, sir. >> Okay. Item six, public comment. Uh, did
anyone uh anyone in Zoom wish to make any public comment today? >> Okay. John, did anyone ask for public comment? No sir. >> Okay, we're going to move on to item seven, old business. John, do we have any old business? >> No, sir. >> Okay. And item eight, personal matters
for consideration. Richard, >> yes. Uh, please move the following for approval. The first group is from the North County Agricultural High School. Uh, first I'll take the notice of resignation. We have two who approval
for the resignation of Marina Baluchcci as a student laborer and uh Ali Winkler as substantive instructor for the race stated the effective date for our is 32626
and for uh Winkler is 4326. So moved. Okay, Joe, do you do you want to second that? >> I'll second it. >> Okay. Um roll call vote. Joe. Yes. Yes. >> Okay. Richard. Yes. >> Yes. Ma'am.
>> Yes. Also, so that's unanimous. Next. >> All right. Next, I'd like to move approval together for contingent employment for Sophie Zongi as student laborer at the rate stated effective 4926 and on the same date of employment. I move contingent employment for Brady
Lavit as a student laborer. Same rate, sorry, different rate, but effective date 1 1926. So moved. >> Second. >> Okay. Um uh roll call. Joe. Yes. >> Yes. >> Okay. >> Richard. Yes. >> Yes. Cam. >> Yes. Also, that's also unanimous. Next.
Sign of spring. We've got some coaches coming on board. I move the following notice for rehire for Dennis Aldrich, girls JV coach at the rate stated effective 4926. For Allison Cole as a varsity girls
softball coach for the race stated effective 4926. and for Luis Guzman as a freshman coach for softball at the rate state effective 4326. So moved. >> Seconded. >> Okay. Seconded by Joe. Joe. Um u roll
call. Yes. >> No, we don't need a roll call again. >> No, we're going to do a roll call on this. Joe. Uh roll call. Yes. For the motion. >> Yes. >> Okay. Richard. Yes. >> Yes. Okay. And I'll say yes. That's unanimous also. Okay. The last one. Go
ahead. >> Yeah. Walston Recreational Facility. Uh move the following together. Notice of rehire for Thomas Ford as a seasonal golf associate. Isabelle Mua as a seasonal golf associate. And Charles Ward as a seasonal golf associate. Those
are the rates stated. Uh Thomas Ford effective date 4126. Uh Charles Ward 4226. Isabelle 4926. So moved. >> Second. >> Do you have a second?
>> Um I'm sorry, Joe. Can you hear me? Second. >> I seconded. Yes, I said it. I'm sorry. >> Okay, >> great. Um and roll call. Joe. Yes. >> Yes. >> Okay, Richard. Yes, sir. Yes, sir. >> Yes, also. So that's all seen in >> last one. No, we have one more for Walsh Recreational. I move approval of notice
of contingent employment for Dwight Sullivan is a seasonal golf associate rate stated effective date 4926. So moved. >> Okay, I'll second it. >> Okay. Um Joe, uh roll call. Yes. >> Yes.
>> Okay. Richard, >> yes. >> I'm yes also. So uh that's unanimous also. Terrific work. Okay, >> Mr. Chairman or notice move approval of the notice of the M FMLA effective 33126 code 2603-01.
Okay, you should abstain. Okay. And um uh Joe, do you have a second on that? >> Yes, I'll second it. >> Okay. Um roll call. Joe. Yes. >> Yes. >> Um Richard, >> yes. >> Okay. I'm going to stand from that one.
So it's uh two. Okay. Okay. Next item is number nine, payroll and expense warrants for approval. >> All right, Mr. Chair, I'll move the following for the approval of the warrant list of 4826. Number one, payroll the county 26-40.
The sum $173,75.36. So moved. >> I'll second it, Mr. Chairman. >> Okay. Um U roll call. Joe. Yes. >> Yes. >> Okay. Richard. Yes. >> Yes. >> Yes. Also. Okay. Next. >> Next. I move approval expense of the
school uh 26-10. The sum 143,000 $448.95. So moved. >> Seconded. >> Okay. Uh Joe, roll call. Yes. >> Yes. >> Richard. Yes. >> Yes.
>> And I'm Yes. Also, that's unanimous. Also, >> all right. Last item. I move approval expense of the county of 04226. The sum $78,417.33. So moved. >> Seconded. >> So Joe, roll call. Yes.
>> Yes. >> Richard. >> Yes. >> Yes. Also again that's unanimous. Terrific. Okay. Moving on to the next one is item 10. Uh fiscal year 2026 supplemental appropriation and budget transfers. We'll turn it over to John.
>> Thank you, Commissioner uh Collins. Good afternoon, commissioners. Um, this afternoon, I'd like to present to you a request for the FY26 third supplemental transfer. Uh, this particular item, uh, would effectively close out FY26 needs
at this time as we know them. Um, in just a moment, I'll ask Bill to pull up the, um, Excel spreadsheet that I used to track the item. be happy to explain the items behind it, but there are several actions that I would ask be your consideration and assistance with today. In addition
to the supplemental needs, um we are looking for um a transfer of funds into the stabilization fund. Um with you and with the advisory board, we will need twothirds votes according to guidance from state law. Um, we will also be
looking for the transfer of um, certain funds from projects that have surpluses that were taken from the opera interest account. We'd like them to go back into ORPA interest. So, I'll ask for at the conclusion of the supplemental
presentation a um, a motion to allow for that transfer. And then finally, um, you had previously approved, as did the advisory board, funding for office renovations, um, here in the commissioner's office. As we wind down on that project, uh, we are under budget
and we are seeking to expand the use of the balance to, um, wider use within the county. Um, so we're going to be looking for a vote to do that at the end as well. So, uh, at the conclusion of the supplemental, if you don't mind, I'll I'll be happy to through the chair make a recommendations for motions. um to
clean up those items as well. Fair enough. >> Yes. >> Very well. So um so this afternoon, commissioners, when we began um this stage of fiscal year 26 um activity for supplemental, as you know, notice was sent out to department heads. We've received their requests um to begin this
process. We had approximately $134,633 remaining in the um um budget for FY26. Um you'll see there are two columns before you. One is the departmental request and the one is the recommended. Uh the departmental request reflects the wants and needs that came in uh to fill
over the last month or so. And after some analysis and review and dialogue with certain department heads, um the recommended recommended column follows. Uh, under information technology, um, we recommend $6,500 for county contractual
expenses, $1,360 for computer supplies, excuse me, and, uh, 20 $2,673.99 for computer supplies. Um, both of the computer supplies are for the registry and the county, respectively. Um, the
registry is in need of an IBM server upgrade. Anticipated cost is $215,332. Um, we're recommending that the commissioners consider uh asking the register of deeds to fund that from the tech fund. Uh, in a minute I'm going to ask the chief information officer to
come to the table and give you a little bit more background on that um on that item. Facilities asked for several projects um including a repair of a denim district court sewer that was um damaged during this past winter. $12,000 to rebuild it.
Uh the blue house stairs. This is contingency on top of an item that you had previously approved. Um this 6,500 will be on top of the 20 that had already been approved. Hopefully we get that done this this sum this spring, excuse me. Uh we need oil burner repair
at the registry of deeds um building. That'll be $30,000. $1,500 for fire protection services. And then finally um 30,000 in the AC repair account. Uh the AC repair account, by the way, is almost entirely Quinsey District Court, uh which we will be reimbursed for by the
state, but um if and when those expenses are made, it's a quite of quite a financial burden on the facilities department. Uh the registry of dees requested overall $140,000 inclusive of 50,000 for legal fees, 35,000 for printing and binding, 30,000 for
contractual services, 15,000 for stationary and office supplies, 5,000 for miscellaneous supplies and materials, and 3,000 for miscellaneous rentals. After some analysis based >> that's I said $5,000 for a big $5,000. After internal um analysis, we are
recommending 3,000 for contractual services and 5,000 for miscellaneous rentals. The treasur's office is looking for $36,100. This covers the buyout uh for the former assistant treasurer as well as um the um
salary overlap between the incoming deputy and the outgoing assistant treasurer. And then finally, Walston Recreational Facility requested $20,000. Um we've determined that is not necessary. they have additional resources they can move if and when the need arises.
That concludes the supplemental requests. Um, one of the items that I would like the commissioners, as you can see in the call out, to uh draw your attention to is earlier in the year when our supplemental plans became available to us, we kind of carved out what we'd like to do. Um the commissioners thought
it would be wise to set aside 300,000 for potential stabilization fund deposit and an addition additional 100,000 for OPED um payments. Um we did not assign or vote on that. We just set it aside. Um and here we are towards the end of
fiscal year 26 and it's my recommendation that you take the combined total of 400 and vote to move it into stabilization. Last week going conversation about the FY27 budget, I gave the commissioners a um a timeline view of how the retirement liability
costs are really starting to stretch the county's ability to use existing resources coupled with to date ARPER interest to balance our budget. Certainly over the next 6 years or so that ARPA interest will evaporate. You'll need to rely on stabilization funds to make it to 2033.
Um, I think I mentioned to you, I think a big part of the strategy has to be instead of just drawing down that balance, you need to be putting money in there every year when you have it. That'll help you get to the end zone without depleting entirely that account. So, I'm recommending that in addition to the 300, you send the 100 from OP over
to stabilization for a total of $400,000. Um, we have um one transfer request from engineering uh $500 from overtime to educational compensation um actually might have that backwards um
for a total $1,000 uh transaction. That is all I have in terms of the supplemental and I'll happily answer any questions. Um, so the sum, if I could, Mr. Chairman, the sum of 500,000 is basically you're working down from
the available surplus. Am I right? >> Could you ask the question again? I'm sorry. >> The the number I'm trying to figure out where you getting this number from. The number that says total supplemental 500,000. >> 502. >> 502. All right. 502. Is that from the available surplus for 2 million? You work it down.
>> I think those are the requests. >> Yes, that's the request. >> Okay, those are requests. >> That's correct. >> All right. So, if the requests are 500,000 >> Mhm. >> and you're recommending 130, >> correct? >> How do you have a surplus of 400 to bank and stabilization? >> Well, if you go to the top, um, Bill, if
you go back to the first page, you can see at the very top in red, we had set aside 300,000 for stabilization, Richard. Very top red. >> That's in red. >> And 100,000 for OPE. Those were never expended. They were parked. they were
they were left there for year-end consideration and action. >> So, what I'm saying today is that $400,000 separate from the supplemental needs that are laid before you needs to be transferred to the supplemental. All of the requests total 502. We're
recommending the supplemental needs by themselves. Total $134,633.99. Okay? So, they're two separate things. One is to move the 400,000. The other one is to expand the 133 as I just exp 134 as I just explained. >> Okay. So let me go back again. So the
number is 134 633. What where is it coming? >> Right. So if you go to the top Yeah. If you go to the top you can see um where it says total supplemental September and we spent a sum of money. >> Total supplemental December and then
then there's Oh, I see it. Okay. So after and if you agree to all the expenditures that are recommended, our balance is $321 for the rest of the year. >> We got 32 bucks left. Pretty good. >> Okay. >> Maybe get a cup of coffee. All right. >> Okay. So, um Okay. That So, that was
your determination and that's your recommendation. >> That's all. That's all >> toot 300 into stabilization and 100 into the OPE. No, >> that that's what we had done in the past. >> We done in the past. I'm recommending that you take both amounts and put them into stabilization, >> right? >> Yeah. For
>> both of that. >> Yep. >> And do we have an idea of how much we have of stabilization right now? >> Yes. If you look at uh the upper level of the page, um the current stabilization balance is $6.814 million. And
>> where is that again? Where is that? >> Up towards the top underneath the um available surplus. Right there. >> Yep. So, does that include the 400,000? No. >> No. So, you'll be at 7.2 if you do move it.
Right. That's a stabilization account. That's right. Okay. All right. Pretty solid. All right. Okay. So, um the other question I had and I could be out of line just asking.
I thought we had a discussion about getting chairs for the registry in some other places. I don't see it reflected here. Is that in this or is that in the budget? >> So the next year, >> right, it's in the budget for next year. >> For next year. Okay. I know we talked about that. Okay. So that's going to be
handled there. Um >> do you know what miscellaneous rentals are? That is which one? Both. Okay. Under registry deeds. >> Yeah. Uh I got off the top of my head. >> Okay. I do commissioner if you don't mind I would like to point of a moment
after um Mr. Cronin speaks to address that miscellaneous rentals >> um is the storage of all of our microfilm at Iron Mountain and it's about 2,000 a month um over 200 years of
documents stored. It's a recurring um contract with IMO. >> Okay. Okay, that helps that. Okay. Um, oh, I'm just going to deal with my questions. The other thing was first >> Wallace recreational
contractual services. You felt it wasn't appropriate or not needed. >> After talking with Carl, um, >> he had expended funds from that category earlier in the year and he's looking to replenish it, >> but there are sufficient funds in another category within that group that
are unexpended. so that if he does have a problem in this category, he can transfer them over does not need to be supplemented at this stage the fiscal year. Okay. Um
facilities looks okay and the server upgrade tech fund, >> right? That's what I was going to through the chair ask if he would receive Sam to give the commissioners more insight on. It's a significant issue. because profic
order. All right. Is that what you wanted to do? >> Do you want to finish your questions first? >> No, I was just I wanted to get a couple things in my head about the numbers then we can then we'll get a chance to talk. But yeah, that's >> okay. Thank you. >> Oh, thank you, Commissioner. So, I I
prepared a boiled down version of this from my supplemental request that I sent and I'm sorry, Commissioner Shay. I didn't know you wouldn't be here, so I don't have a copy of that for you. That's all right. >> So, uh, just to give you a brief
background on what this issue is. So, the current IBNM server that we have was um brought in by uh Jim Limb and Dan working with the register. It's uh was
brought in in 2019 or 2020 and uh we started this summer to look into bringing in a newer version of the server because IBM announced that this current server which is called an IBM Power 9 is going to go into end of
service status uh in the at the end of January 2026 which it did. So, just to give you very brief, this is on your uh piece of paper here. End of service status just means that they're not going to be making new
parts for it. They're not going to be keeping it as up todate as they are. >> So, it puts us at some risk, but um speaking with Dan, it's not it's not the end of the world, but it's not an ideal situation. So to give you one scenario
and we talked to our service providers and to IBM folks itself if a part breaks in it now it just mean especially since it's only been a couple of months they're not since they're not making new parts they could find us another part
but if that part were in a different part of the country it takes longer to get there so it's not an ideal situation for us to be on that server. Um, one of the reasons that we waited a little while to figure out what to do is what uh Jim Lindy had done with the last
upgrade is IBM makes where on power 9 IBM makes a power 10. But what Jim had decided to do the last time is we didn't want to go one up. We wanted to go two up. So the power nine that he got was two above where it was before. So they
had a power seven. They went to a power nine so that it would last longer. So, we were waiting for the Power 11, which is a newer machine, to be tested out because we don't want to be on a brand new cutting edge machine. It has to be out there for a while to make sure
everything's okay. So, we had been gathering information on can we get a Power 11? Is it good? Is it going to work with Brown Techch? Is everything great? So, we put together some information uh on the power 11 situation and we sent a memo to the register and
uh senior registry management in January uh to discuss all of this information uh that's in the timeline there. >> And is power 11 what you're going for now? >> That's what we would like to that was the recommendation. Can we can we do a power 11 upgrade?
Uh, I sent there's a couple of other little minor uh, updates to the memo that I sent in January and then again in uh, March and the register got back to me at the end of March um, to say that he had been busy responding to requests
from the county attorney and that he would begin considering it. Then we found out that IBM unfortunately was going to do a pretty significant price increase on a major part of the server uh on April 1st. 34 to 56% increase in
the price. So I uh sent another thing to the register saying well okay unfortunately here's what we're looking at for the price increases. Uh and then he got back to me very quickly and said all right so um I had also mentioned that the last time that we the server
had been purchased which was again in 2019 or 2020 the funding had come from the tech fund. So the register wrote back saying I just want to make sure I get it right that he thought that the the better place I shouldn't say better that possible funding sources for this
besides the tech fund were the uh to look at it as part of the county budgeting process uh or the the deeds excise that had been collected in FY26 and also there would deeds excise that had be collected in FY25
um and that the maybe the counties capital budget could handle this price uh the price needed for the IBM and then also uh Margarite had mentioned that the tech fund while it sounds like a fund source it it you have to prepare it in
advance and then there's other steps that have to be taken and has to be approved and given the time frame that that may not have been the best way to go. So those were the pieces of the puzzle. At the bottom of this piece of paper I gave you, you can see the where
this amount of money came from. There's a cost for the server itself. There's a new tape drive we're getting, which is faster, which makes the backup go faster. And then there's an installation cost. What we're talking about here, you can see the line I have in yellow is we don't know what the price increase is
yet because I haven't gotten back to our our uh vendor yet. I don't know if it's 34, if it's 56. So, the request just took in the most possible Um, what we are going to have to do at this point is pay for the maintenance cost for our
current server, which I have in my FY26 budget. So, that is not included here. We'll pay for that. And when whenever we buy the new server, it comes with three years of maintenance prepaid. So, that's not a concern. So this $215,000
request is the server whatever the the most possible increase from what we understand the new tape drive and the installation. The question before you is where you think this funding should come from
>> and in the past it came from the tech >> I should say that the last one was from the tech fun Margarite may be able to speak more to that. >> So well before we do that if I could ask a question. Yeah. So again, I'm trying to discern here Sacramento over his
budget if if it's possible. Could this be shifted into a budgetary request and that would allow Margaret and Bill the time to contact the tech fund and get the money that way where she's saying it might take a little longer. Could this can can you can we saying is if you
don't change what you have right now, can we get by for a little while longer or we you said we're not at risk? Well, there >> I mean >> I'm sorry to interrupt you. Please go ahead. >> Okay. I know it's not the great situation, but could this be at least get us by for a little while longer and
then put it into the budget for next year through the tech fund? Is that an option? >> Well, the tech fund is not a part of the budget from what I understand. But yeah, we So there's no the the once we get where we are right now, there's risk. It's not it's not immediate. If
something were to break, it's not the end of the world. I mean, but it's we're not in an ideal situation. we can pay for what they call extended support, but as more time goes by, the risk increases if something breaks. But it's not, you know, it's it's not it's not like
lightning bolts, but um the the budget sources that the register suggested, uh those are up to you folks to consider. >> Understood. >> All right, John, bring it up. >> Yeah. Briefly for the commissioners who may be unfamiliar with the tech fund
so-called uh this fund is uh staterun um registries of deeds across the state contribute um to this fund that is managed by the state the various registers across the state make application and it's for the technological improvements and
operations of the registry deeds. When the applications are made by the registers, they go up, they go through various loops involving the legislature, the state uh chief information officer and the secretary of state. Um those applications are vetted and then eventually in the back end the awards
are made and the funds are received by the county treasurer and they put in to a fund that the register then expends against pursuant to the request that he directly made. So in this case uh we're looking to uh seek the commissioner's
guidance um to make a recommendation to the register that he again utilize this fund to offset this particular cost which is technically and technologically exclusive to the registry of deeds. No other county department makes use of
this particular tool. It runs the throne tech system. you know, when appropriate. I'd like to recognize my >> um Yeah. Joe first. Joe, do you have any questions? Joe, are you good? >> No. Um
Yeah, I'm good, too. Um yeah, sure. >> Thank you. Thank you. >> Yeah, >> sure. >> Um thank you. >> And thank you for allowing me to speak today. Um there's a lot to unpack here.
Really is. Um Sam prevent presented us with kind of a do or die date on this. I don't think any of us want to be in that position of having an IBM uh server out of warranty, out of parts.
Maybe they're not making the parts, but ultimately it's your department. That's your decision if you want to be in that position. um when tech funds were requested in the past and I know speaking with Paul McCarthy from the Secretary of State's office, this office
speaks to him all the time. Any need we have is requested a year in advance and that would have been done with Jim Lindy in coordination with that office. We don't get, hey, it's going out. We have something that needs to be replaced by
May. we're not presented with it in January. So, we're behind the gun on that issue. And just, you know, obviously should be funded, but it it's up to you folks right now. The other issue is that IBM
server is not exclusively the registry. That's what funds the entire county. And I think you should should look at that. It's not just our little server. when we came here, you were taking over the IT department. I think we pleaded
with you folks in December of that year about the IBM server and how integral it was to not only our operation but the entire county. So I don't think this is like hey your Rico
I mean is it like your RICO fax machine or copier is going out of service? Not really. >> It isn't. So that's just I I do want to put the appropriate um emphasis on that server to the entire
county. Um wasn't prepared to talk on that. Now I the register has other requests. I you know I won't belabor that. Um we did request legal um council has kind of
upped the stress points on this deposing uh staff members at the registry um or attempting to depose us. Again I don't think anyone here attorneys not attorneys wants to give testimony
without representation. Um, it was anticipated that I'd give testimony during the recent union arbitration and Peter Sers spent over an hour preparing me. I think any staff member at the registry wants similar preparation if we're going to be
deposed. Um, that's just a matter of fairness. Um the other matters, you know, I'm sorry I didn't follow exactly what um supplemental funds have been recommended by the director. I I do want
to say the $3,000 for printing is not enough. You know, we are anywhere from $50 to $80 million revenue stream for the county, for the state. Um, and we should be able to finish our printing
needs and requirements within the year. Last year, we had to kick it out to the following year. Um, we're too big of a business to be doing that. Our books are our disaster recovery. Very simple. Um, when everything else fails, we have the
books and especially if our IBM goes down, we do need those books. Um, very simple, incorruptible form of data. um $2.99 there is not enough to finish the year. The values are a little bit
lower than the register's letter at the end of March, but that 299 group also covers all the data storage of the data. So we have we have images stored on microfilm that go to Iron Mountain, but
we have the weekly data backups from the IBM that are stored at Iron Mountain. There's not enough. we don't have a month's worth of money left. Um, and the other things, you know, I I know
they're spending money for uh I guess it needs at the registry, but we're also buying toner and things like that. There's not enough to finish the year. Um, and uh I I you know, I can't really
add any more. I think there are funding sources and the register's letter has gone into that already. We have money left in group one. Um we have deeds excis from last year 1.8
million and as of Friday I will have delivered um a total of 1.4 million of registry share of deeds excise. So and there's unspent mandate money. So I, you
know, I think we have to, you know, put the money into the registry and I I would I would definitely, it is concerning now with with the IBM storage. Um, but you know, all of these things I Yeah, I
really didn't have enough time to unpack all of the ramifications of this, but there's not enough money to finish the year. Um, so I would uh appreciate your consideration for these. Okay, any questions?
>> Um, I I don't have any questions. Do you >> I don't have questions. I just have responses to some of the things. The first >> Joe, do you have any questions in Margaret? >> No. >> Okay, Richard. >> No, it's u I think we we we've we've kind of u skirted around the elephant in
the room and we know we have some differences uh that have been going on for a while, Margarite. And I not it's not personal. It's not uh and it's just unfortunate. >> Starting to feel that way when I get it position notice. >> It is. It is. It should not be that way. Uh I'm looking at it professionally. I'm
looking at it as a commissioner. I think >> uh I see that we're pocking a substantial money. >> Somebody call my name. >> No, that's coffin. I I I I commend our director because he's always
forwardinking. He's always looking at Ed and he's he's trying to put us in the best pos position we can be. On the other hand, I see the fact that you got our IT director telling us we got something going out of service. I don't feel comfortable with that. I really
don't. I don't feel comfortable talking to the consumers saying where the registry of deeds in North County and we have something that's going to be at risk. How can we stand by that? How can we? So, I think I'd like to make a proposal here that we will suggest
strongly that register O'Donnell contact the tech fund as soon as possible and to seek money as soon as possible to be used for that in some way. >> It's it's a process, Commissioner. It's a process and that's money that we have
sent to that tech fund. >> Understood. It could be pay me now, pay me later, but that would be something that would really help us. We we'd help help that would help us >> rather than the deeds excise. >> I can't say anything about that because that's tied up with a isn't that tied up
in a uh lawsuit at the moment? That's part of the problem that that's the problem with that. On the other hand, I'd like to look at the registry of deeds request here and when the time comes when it's appropriate, I want to
move some funds out of the surplus we have into that column there uh for the registry of deeds. Uh I think that uh it's just seems fundamental fairness to give you something. I'm not going to say to give you all of it, but I think we
should give you something to start off in good faith and in the same time we'd appreciate that the register start going best forward and get a hold of the Secretary of State again only because we have a good amount of money that we're parking. I like John's term. I know he's
going to be upset with this, but I can't worry too much about 2033. I really can't. I got to worry about 27 and I can't really stand here or sit here as a commissioner and say, "Well, we're going to have a great server that's going to
fall apart." We got to get this fixed up. We have to We got to get that online there. So, um I want to meet in a way of compromise. Okay. And I think that might be the way to move forward and get some money from the state as well. That's my
statement. Uh John >> uh just a few responses to the first assistance comments. You're correct u commissioner stating use of the deeds excise is really not on the table given legal opinion at this point in the status of a lawsuit right >> uh taken out by the register of deeds
against the commissioners regarding the the tech fund cycle. I believe the first assistant bespoke uh based on the last tech fund application that the register file it was about a 3-month turnaround between the application and the receipt of funds which I think is pretty reasonable and would fit well with the
cycle that we're looking to achieve here. So if the register was so inclined to submit an application as you just mentioned commissioner it would work. I think we would receive funds in time to resolve this issue be before it becomes a bigger problem. Okay and um that's all
I have. Okay, that would be helpful. Yeah, I'd certainly let the register I mean it's the register's tech fund. Um and it >> it has to come from the registers. We can't write to that fund, right? It has to come from >> it's the register's tech fund and
certainly >> and they all >> when you looked at the different money that we um >> not every every registry gets the tag fund. >> Okay. Um, and I I could be wrong about that, but when considering that
different money piles are off the table now, >> we do rely on the tech fund um for projects that we need to get done. So, >> you know, it
>> Okay. Well, um, what would be the next thing? I want to I think John had on our agenda to vote the supplemental, >> but I I'd like to make a motion to change some of these figures here a little bit.
>> I'm not I'm not going to go with the motion that presented. I want to I want to move some money from that 400,000 to into the registry of deeds with the following numbers. Should I make that a motion?
want that want me comfortable with that or you >> John explain to me how that would work if if uh >> I want I could give you some numbers and that would decrease the amount that would be put into the commissioner is suggesting commissioner Shay uh
Commissioner Collins is instead of putting some number of the 400,000 into stabilization he's going to suggest some number less than that and then take the balance and move it to some dedicated funds within the registry Right. >> Does the registry have other means to fill those needs? I mean,
>> again, I wanted to strongly strongly emphasize notwithstanding the first assistance uh report to the analysis done of where these accounts stand at this point in fiscal year 26. Yeah. Projected through the end of FY26 based
on historical spending shows they have adequate funds to cover those expenses through the end of the year. We funded the items you see before you based on what is known to be deficiencies. The others they have resources or historical spending to achieve end ofear spending. >> So they can make it
>> that that was our financial analysis done by this office. Correct. >> Okay. Have they made it in the past? >> Pardon? >> Have they made it in the past? >> Made it. What do you mean? >> Have they Have they made So have they been able to >> This is all discretionary spending. If they have, you know, have >> it's notary.
It is discretionary spending by the definition of financial rules. Margarite, it is not salary or contractual obligations. And as a result, if they didn't have sufficient funds, for example, to send one extra box or buy one extra box, they don't do that. But that's that's what we
look at is how they spend their money over the last several years. And in this case, the analysis showed this request was grossly overstated. They have sufficient funds in the categories where we recommended no additional money. And then we supplemented the items as you see for you.
And I want to make one other remark. The first the system made an erroneous statement that the IBM server is not just for Brown Techch. And according to our chief information officer, that is not true. The server that is before you, the $215,000 server is for the registry
only. That's according to the chief information officer. >> That's absolutely correct. >> Thank you. >> The money that is derived the revenue sources that are derived from that server serve all of us here pays your salaries my salaries
>> no doubt no doubt >> so it's you know >> here's how you're looking at it I understand >> yeah that's a very limited >> but what I'm saying is saying you have to be very careful what I say but we can't access that great revenue that's coming in because of the lawsuit we're tied up where which is unfortunate
>> I understand that it's unfortunate for you >> and I respect that yeah and I you know Hope hopefully it's not a cataclysmic choice here for so but you know I appreciate your consideration your willingness to look at it.
>> All right. So I I I don't think it's going to well I'm going to suggest Mr. acting chair. I'm going to suggest that we instead of banking $400,000, we bank $350,000
and that we divvy up $50,000 for the registry of D's. I hope I got this in the right way. I hope I have this right. Maybe I have I've overstated it, but I wanted to take care of on supplemental
for legal fees 5,000 for printing and binding 5,000 for stationary 5,000 that I'm probably wrong and supplies and materials 5,000. That gives you 20. So I could be wrong. I wanted to look into something else
there. Oh, and is there a way to use the 30,000 for something you need to maintain that? You can't do that. >> I don't need it. >> What? No, for the the computer problem we're talking about. >> No, I got the the maintenance covered. Oh, >> okay. All right. All right. Well, then
okay. I'm going to just let me modify that even better then. All right. So, I'll just say I would add 5,000 for legal, printing, and binding, stationery, and supplies, which is a total of 20,000. We're still banking
$380,000. It's a little bit of good faith in return to have also some contact with Secretary of State and maybe get this other problem solved. That's my motion on that. actually presented the the
budget presented by our director. >> Um so there's a motion on the table, Joe. Um what what are your thoughts on the motion? >> Well, don't don't we need to finish the other agenda and then amend that a
motion if Richard wants to make a a >> You're right. You're right. You're right. Okay. So, you're right. You're right. >> Let me go. Let me ask, are we missing anything? I mean, >> so we vote the >> No, he's right.
>> Vote the recommendations and then we can revise it later. >> No, procedurally on the motion that was presented to us where it said to transfer some of 400 if you with my thought it would be 380 and then I'd have to designate where it
would go. Technically, Joe's right. He's right. I jumped the gun a little bit. I was just letting you know where I felt. That's all. I was trying to We're trying >> That's all right. And I like your broadcasting your thoughts. >> However, let's I'm chair today. And I'm >> You're right. >> He's right.
>> Pet is the acting chair. >> I'm just the voice piece for you, Joe. The chairman piece today. >> Um, so, so, uh, >> I guess it would be there. Any other questions on the supplemental? >> Are there any other questions on the
supplemental? Yes. >> Okay. Anything else you want? >> And John, it's your opinion that there are other monies within the registry budget to fund their needs to get them to end the year. >> No, I didn't say that. I said based on historical spending, the way the subs are loaded, they have sufficient revenue
or allocated funds to make due through the end of the year based on historical spending. We augment the uh two accounts where we thought they needed additional revenue. >> All right. If we don't take action on it today, could they take a supplemental to us next month? >> No.
Well, they could. Yeah, because you could put it before the advisory board on May 15th. >> Yeah, because we're back before the advisory board in May 15th. >> Good. >> Would you want to push that part out? >> I don't know where the revenue would come from unless you because we're
well, we're banking supposedly a motion. >> Yep. You're clearing up FY26. Take the extra money, whatever we have, and bank it, which I I endorse. I like the idea. I understand totally the idea of planning ahead. I get it. But I also I'm trying to balance needs now the future.
>> All right, Richel, what about what if we did 380 and kept 20 aside and we address it next month? >> I'm okay with that. >> Joe, could you live with that? >> Yes. >> Yeah. What's wrong with that? >> Hey, John, could you live with that? >> Oh, I I yield to you, gentlemen. Whatever you
>> Whatever your pleasure. >> All right. So, >> how many could we do is 375? Then we got 25,000 which we talk about. >> Yeah, that's fine. And then we'll then we'll address the 25 grand next month. Okay. >> Okay. Great. >> Okay. All right. >> All right. So, um,
>> so there's nothing else to talk about here. And you've you've had your questions more. >> My day in court. >> Your day in court. Very good. Very well put. >> Very well, council. >> Oh, so I think the motion now. Would a motion be appropriate, Joe? >> I believe so. >> Yeah. All right. So, what I'm going to
do, uh, uh, Peter, if you want me to do it. >> Yeah. I move to transfer the sum of $375,000 from funds to clear surplus at the close of fiscal 25 to the county stabilization
fund. So moved. Joe second. >> Joe second. Yes. >> Okay. Um roll call vote. Joe. Yes. >> Yes. >> Richard. >> Yes. Okay. >> I'm Yes. Also that's unanimous.
>> Now it gets tricky. Now it says here to approve the third fiscal 26 third supplemental transfer request totally. Do I keep that number still the same? >> Yes, because you're not allocating the 25,000 to the registry at this time if I
understand you're correct. Okay. You're reserving the right to do that perhaps >> next month. I mean next month. Okay. That that number is correct. >> Right number is right. So I just want to make sure that number's right. So second motion uh move to approve the fiscal 263rd supplemental interest request that
would total $135,633.99 to be paid from funds to clear surplus at the close of fiscal year 25. So moved. >> I'll second it. >> Okay. Um roll call Joe. Yes. >> Yes. >> Richard. Yes. >> Yes.
>> And I'm yes. So that's also unanimous. >> All right. Third, I move third motion beat it. I move to transfer 119,000 from account 301.6.5,000 50 sorry.36.0000.80. That's the superior court HVAC project
to the county opera interest account which is account number 400.0000.410400. 410400 0.0. So moved. >> Put money back in that. >> Joe second. >> Yes. Joe second.
>> Okay. Roll call vote. Joe. Yes. >> Yes. >> Richard. >> Yes. >> I'm yes also. That's unanimous also. >> All right. And fourth. I move to repurpose remaining funds in the amount of 53,944.93 from office equipment for the North
County Commission's office which was appropriated by the advisory board at the September 2025 meeting for use in purchasing office furniture and upgrades countywide. There it is. There's the furniture. Joe second.
>> I'll second it. >> Okay, Joe. Roll call. Yes. >> Yes. >> Richard? Yes. >> Yes. Yes. That's also >> Thank you all. >> All right. All right. >> Thank you. >> Okay. Next. Um
item 11. Uh that was item 10. U item 11. Request for civic rate at president's golf course by charitable tournaments. Richard. >> All right. Uh we have a list of organizations
also got them all. I was moved that we grant the charitable rate and our golf course the following group Walton Police Patrol Association, Quinsey North Quinsey High Alumni
Football Group, the recovered souls of Quinsey and JT's Goff Tournament. Those will be granted the uh Don't make me laugh. They'll be granted the uh charitable race for this year.
>> I'll second it. a roll call. Lojo. >> Yes, >> Richard. Yes. Yes, sir. >> And I'm Yes, also. Oh, um, one one last thing. I I apologize. Um, I want to get back to I know we just finished it up, but I wanted to just get back at it. So,
one of the things that we talked about under item 10 in the supplemental appropriation and budget transfer. Um, Richard, you had asked that u the reg register reach out to the tech fund through the state. So, um I I think we
should be writing a letter to the register asking them to do that. >> Oh, yeah. I thought I thought Bill was already >> So, I just want to make sure that that's clear. >> Well, let them I mean the records to show that I press that John John Cronin, our director, asked the register to please forward a letter to seek the check.
>> Okay, that's great. And Joe, are you okay with that also? >> Yes. >> Okay, so that's the roll code vote. Joe, yes. >> Yes. >> Richard, yes. >> Yes. >> I'm yes also. So, uh, John, if you don't mind, if you wouldn't mind writing a letter lets the registry. >> There is a three-month turnaround. You're right. There could be.
>> Let's get right to it. Right. You >> know, that'd be great. That'd be great. >> All right. And so, we just covered item 11. I didn't mean to bounce all around like that. >> And item 12 is a report from the procurement department bid openings and contract awards. Um, commissioners, on behalf of Moren,
who could not be here this afternoon, I will introduce an item to you. This is a request to fund um a contract with Mr. Joseph Diora to provide consulting services acting as an independent contractor to the Northfor County Assistant Treasurer's Office for the
period commencing April 14th, 2026 and ending June 30th, 2026. Payment shall be rendered on a weekly basis of $636.36 for a total compensation of the service not to exceed $7,000. Um, this
particular contract should include the provision that it may be terminated at any time by either the register, excuse me, register the line, the treasurer or the contractor, Mr. Dior. Okay. >> Um, so I just wanted to uh make this known to you at this time. It will be
funded by the treasur's office. >> All right. Richard, do you want to make that motion? >> Yeah. I'll move u the approval for the uh employment of Joe Jory as a consultant as outlined and presented by the director. Joe, you okay with that? >> I'll second it. This is additional
services during that period. All right, >> correct. Okay, so vote Joe. Yes. >> Yes, we Yes. >> And Richard, yes. >> Yes, sir. >> And uh I'll vote yes also. It's unanimous and we're happy that Joe hasn't gone too far.
>> Okay. Finally, uh item 13, report of the county director. Actually, not finally, but we're getting there. Report of the county director number 13. Yeah. I see. Thank you. First is a clarification. I believe a week or two ago, I mentioned that the
Maple Law Health Group had voted a certain health insurance increase for FY27, which is now incorporated into our proposed FY27 budget. But one of the items that the health group grappled with was uh the so-called GLP additional cost. And I mentioned that beginning
July 1st, Mayflower/Blue would not be carrying this option any longer for um healthcare uh users and employees. Uh that statement was too broad. Um I had a couple people contact me afterwards to find out if this particular um
healthcare benefit could be provided to individuals who are not under the care of a doctor for weight loss, but rather other disease related things that this type of drug is is good for. Um I contacted um the Mayflower Health Group treasurer who confirmed that is true. So
GLPS are still in play for people that will be getting um healthcare recommendations from their doctor for things that are not related directly to simply weight loss. Um it could be for things like diabetes and other things like that. So I just wanted to clarify the use of the GLP services under our
healthcare. Uh reminder again and I'll try to keep this up through May 1st. the uh statement of financial interest of the state ethics commission for those who it applies to is due to the state ethics commission May 1st 2026. Um
I also want to uh thank um our assistant county director Bill Buckley uh who again this year working with the school in this case superintendent uh Jeremy Gay in applying for what's known as congressionally directed spending. Um this year through Senator Marky's
office, um Bill worked with um Jeremy and the schools to provide a request to fund and I'm going to find the paper. Just give me a second. Um the following items, I believe they're very close to what we've done in the past.
That's a shame. Uh Bill, do you want to take it from here because I know you have it. Um I thought I had brought it in, but there were two items, Bill. >> Oh, yeah. uh through you, Mr. Chair. Um we we put in for the same I think this is the third year we have done it uh
through the congressionally directed spending portal. Uh we work closely with Senator Marky's office. They're great. His staff is incredibly helpful. The portal itself uh the federal portal is cluji and they were quite helpful. So we put in $100,000. 50 for a comprehensive facility study
and 50 for um solar environmental curriculum. Uh we are operating under the belief that can't get anything if you don't ask. Um this year we changed it up. In previous years we had um put it towards the agricultural line item
but we after kind of talking with the staff we put it into the educational section of the eararks. uh we hope we have better luck uh with that. Um but so it's in we made it by the deadline and we will be working with them over the
next few months. As we know the federal government is quite tumultuous right now. So uh we're not holding out hope but um we did the best we could. >> Thanks Bill. Um, the next item I just wanted to alert uh county uh staff that
the human resources department will be conducting an open enrollment April 15th through May 15th. Um, this year the open enrollment goes fully digital, giving you a streamlined selfservice experience that's easy to navigate anytime,
anywhere. Bill, if you'd be so kind as to pull up the flyer that Moren sent you. Um this is um an opportunity for staff to um look at what changes they can make uh relative to enrolling in a plan, adding a dependent, changing their
plans uh and so forth. So uh each year our HR department does this as a reachout. Um it's a great service to our employees to make sure they're fully inflamed of all their opportunities and and benefits. So if you have any questions, please give Morin light a call here uh in the commission's office.
And then finally, commissions, I just want to take a few minutes just to bring you up with spring upon us. Um, give you an update on several projects um that are going on across the county. Uh, these are all through our facility maintenance department. Um, they've all been funded. Um, some of them are at
various stations. And I thought you should know where everything is kind of moving because there's a lot going on. We have over a dozen projects going on. Um currently the Retham Brookline in Stoton building management study has been completed. You funded that earlier
in the year. Uh this study will evaluate or has evaluated potential cost and scope involved with putting in this system which you've already installed in Denim District Court to these three courts. I intend I intend to take this study and hand it to our new facility
manager when he or he he or she is hired uh to act on uh and evaluate whether or not we take the next steps of seeking funding for that. The registry of the fire alarm has been completed. We've completed the miscellaneous air upgrades uh that were funded by ARPA $228,000 project that has finally been completed
across the system. The Rentham district court restroom has been completed um in progress. Right now we have a number of projects. the Retham District Court, the Denim Superior Court, and the Resistry of Deeds front stairs, the granite stairs will be going through a
repointing process. They're going to start um they were supposed to start yesterday um on Rentham and then make their way as weather permits uh to those other locations. Um as you can see, the commissioner's office renovation is underway. On the final phase, um we're
waiting the delivery and installation of the cubicles and the installation of carpet. That'll complete the work here. Uh Denim Superior Court requires um a lift um to install um a mini split system and that is scheduled for April 15th. The Denim District Court parking
lot across the street. Um a contract has been awarded to Power Associates. I believe he signed off on that a week ago. they're studying or produce a project product, excuse me, that'll be used for bidding that particular project uh likely because I think Commissioner Stady targeted this summer. Um so that's
underway. The Denim District Board building management system is complete. We're waiting for the final sign um and deployment of the system. I've had a conversation with Chick Cushing about um making sure we establish benchmarks on how the utility is being used to monitor
um all consumptions of uh heating, cooling, electricity and other diagnostic things. So we can evaluate whether or not this tool is saving us money as we invent envisioned. This was always the proof of concept and depending upon the results of this project, that's what the next facility
manager will evaluate um on whether or not we recommend proceeding to rent them Stoen and Brooklyn. Um the uh Brooklyn District Court was a project I think you approved back in September. We're waiting for the judge to pick the color. Simple as that. We're ready to go. As soon as that is done, we'll install it.
the blue house across the street. You funded um a $20,000 replacement of the back porch, which is currently not in use because it's too dangerous to use. Um today, you supplemented that with an additional 6,500 so that we can have an evaluative study done by an architect on
how to build a new one and hand it off to a contractor to get it done. Um and so finally, the blue house stairs remain the only item that is being planned. The rest of everything I mentioned is either underway or completed. It's a busy spring for our facility folks as they also get the grounds ready u over the
next several weeks um with mulch and pivot from winter to spring summer. That's all I have. Thank you, Commissioner Hollms. >> Okay. Uh next item is um 14 emergency items topics the chair did not reasonably anticipate would be discussed.
>> Anyone to bring up? >> Uh Richard, sorry. >> Yeah. Uh I have questions for the county director. Excellent report. Uh can you explain why we're returning the HVAC money to opera? What was it just we didn't want to do it or couldn't do it
or what happened there? So the the debt of superior court, we were moving ahead with a uh an air exchange or outside air handler project >> that was going to be exceedingly expensive. It was tipping over $2 million by the time we got the study back.
>> Uh the available resources through ARPA to achieve that were at that point fully allotted. So, we didn't have the bandwidth to do that. >> Okay. >> Um, we instead decided from a facility standpoint to invest our resources into the building management infrastructure. Um, down the road, can't rule out
improving the air quality and bringing in outside air, but for now, we're going to keep the existing infrastructure and begin to diagnose how it's performing and whether or not it's optimized. >> Okay. Thank you. You're welcome. Second question. Sure. That good. Um, so I noticed a wide array of courts
mentioned, but I didn't hear the one close to home. The Stoen District Court in line for anything. >> Yes, I mentioned that. >> Did you mention Sto? >> Yeah. >> Oh, my Rentham, Brooklyn, Stoen are all uh have all received a building management study. This is the PMS system.
>> Okay. They have. Okay. All right. Last question. Final one. Where are we in terms of the new maintenance person? That was >> um it's I'm meeting with Jer this afternoon to go through resumes. >> Okay, good. Ch's doing a great job. >> No, we're very happy. >> Yeah, very happy. Okay, that's all I
had. >> Okay, >> that's all. >> All right, Joe, do you have anything else to add or you good? >> Oh, I'm all set. Thank you. >> And we have the Aggie tonight. >> We have the Aggie tonight at 6. Uh Richard, do you want to um make a motion? >> Yep. Uh Mr. Chair, I I move we adjourn
at 238. >> I'll second that motion. >> Okay. Um, roll call vote. Joe, yes. >> Yes. >> Richard, yes. >> Yes, sir. >> And I also uh Well, yes. Thank you everyone for coming today. Um, we'll see you next week. Take care.