Good afternoon. I'm now going to call the Wednesday, December 10th, 2025 meeting of the North County Commission to order. Welcome everyone. I'm now going to read the executive order on remote participation.
On March 28th, 2025, Governor Healey signed into law House Bill 62, an act relative to extending certain COVID 19 measures adopted during the state of emergency, which includes a
two-year extension the option for public bodies to hold remote meetings by certain provisions by suspending certain provisions of the open meeting law. Mass General law chapter 3A sections 18
through 25. That action was effective immediately extending the current option for remote meetings through June 30th, 2027. Thank you. I'm going to ask everyone to join me in saluting the flag. I
>> aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Thank you. Roll call. Commissioner stay. >> I am here. Remote. I am present.
>> Commissioner Collins. >> Yes. And the chairman is present. We have a full board today. Mr. Richard, do we have your permission to use your stamp? >> Mr. Chairman, if necessary, you have my permission to use my stamp if needed. All right. Thank you. You're
>> welcome. Are we going to go right to executive session? Is that Yeah. >> Best way to manage the calendar. You want to make the motion, John? >> Yes. Because we have to uh >> All right. Um, so there's two different There's two different motions. Oh, I'll put them all into one. So, uh, we're
going to make a motion to go into executive session pursuant. Sorry. Go ahead. Three. >> Wait. Before we do this, I have a I should ask, >> do you have anything specific or are you here for the whole >> I'm here for the supplemental request. And if I could, I know um Kristen Soy
asked for a copy of the other department's request yesterday from >> And that's number what? >> Bill Buckley. So, >> okay. You want to take that out of order, Joe? Uh that's number 13. Yeah, that will be
>> it's it's kind I don't think it's lengthy, but it's certainly important. But I don't want to hold up. We're paying too much money for these crazy. >> I can't think >> and not enough for me. No, >> I I didn't. But okay, we're going to go in that
motion to go into executive session. We had call. You got to make the motions. So, um uh Richard, you want to read them, Richard? Do you want to read them? >> Oh, Peter. Go ahead, Peter. >> Okay. So there's three parts of this motion to go in executive session pursuant to master law chapter 38
section 21 subsection A subsection 1 to discuss the reputation character physical condition or mental health rather than professional competence of an individual or or discuss the discipline or dismissal of or complaints or charges brought against a public officer employee staff member or
individual. That's part one. Part two, um, executive session motion pursuant to master law chapter 38 sections section 21 subsection A subsection two conduct strategy sessions in preparation for negotiations with non-union personnel or to conduct collective
bargaining sessions or contract negotiations with non-men personnel. And the last one is to go in executive session pursuant to master law chapter 30A section 21 subsection 3 to discuss strategy with respect to collective bargaining or litigation if an open
meeting may have a detrimental effect on the bargaining or litigating position of the public body and the chair so declares. >> All right, I'll second each one of those. Yeah, the motion is presented. >> Well, I think we're going to take three votes since one one member's remote today. Just >> I think we just need one
>> just need one vote. Yeah, one motion I >> on executive session. Commissioner Stady, >> I vote yes. >> Seconded. Commissioner Collins, >> yes. >> And Chairman Shay votes yes. We're going to go into executive session. We will be returning for the remainder of the Thank
you. We're back on the record, our regularly scheduled uh meeting of December 10th, 2025. We're back on item number four. Commissioners minutes the open session meeting of December 2nd. December 3rd.
>> December 3rd. >> Right. Move approval. >> Second. >> Motion made and seconded. All in favor? >> It is a vote. >> Roll call. No. >> Number five, appointments. We have none. Number six is public comment.
Each week we have a session of marked on our agenda for public comment for anyone out in Zoomland as well as anyone that come in. Is there anyone in Zoom land that has any public comment on today's meeting? Director Cron is anybody contacting you?
Okay, >> last call on public comment. No public comment. Thank you. Moving to all business. We have none. Number seven, all business. None. Number eight, personal matters for consideration. >> The golf course.
>> Okay. >> One and maintenance. >> Mr. Chairman, they're all uh notice the resignation. I move it as one motion. I move notice of resignation for Edward Devin of Keith Cross, Edward Curley, and
Michael believe it's Dee. These are all seasonal golfers. And uh basically uh the rate stated and the date is all the same 112525. So moved. >> Second. Okay. And I I'm going to name
these people the last of the Moheagens. The golf course is closing today. >> I was going to >> So you'll notice the last several weeks we p we were pairing down all the part-time help. So, uh motion made and seconded
uh on three tempor three part-time four part-time helpers. I notice most of these people are repeat people this last several years. Motion made and seconded. All in favor? >> I >> Okay,
it is a motion three to zero. >> Uh we have a appointment for >> Dan Carpenter, Commissioner Stady. >> Okay. pleased to appoint make the motion to appoint uh Kevin Mason as carpenter at the rate stated effective date of hire 121525
so moved >> second motion made and seconded on the appointment of a carpenter all in favor I >> it is a vote next payroll expense warrants for approval >> Pete you got it not me >> got him okay
um let's see uh make a motion that we approve the warrants uh the first is 26-23 payroll of the county in the amount of $144,15.60. So moved. >> Second. >> Motion made and seconded. All in favor.
It is a vote. >> The second is warrant 26-23 subsection 12 payroll the school in the amount of $400,84.72. So moved. >> Second. >> Motion made and seconded. All in favor? It is a vote. Next. Third is warrant uh
for 120226 expense expense of the county in the amount of $46,654.74 cents. So moved. >> Second. >> Motion made and seconded. All in favor? Give us a vote. >> Next. >> And last is 26-06 expense of the school
in the amount of $149,7502. So moved. >> Second. >> Motion made and seconded. All in favor? I. >> I. >> Thank you. It is a vote that concludes the payroll expense warrants 10 August trial balance bar acceptance
commissioners in your packet is the trial balance and the figure I believe is 39,352,52584. Did you check this John? >> Yes. >> Okay. Any questions on >> I'll mention I'll make the motion to
approve that trial balance. accept to accept that trial balance. >> Just check. Was that 34259? Did you say, Mr. Chairman? >> I say 392 52564. >> Yep. I'm fine. Yep. See you. >> Okay.
>> I concur. I'll second the motion by Mr. Collins. Mr. Collins. >> Motion made and seconded on accepting the August 31st trial balance. All in favor? >> I. It is accepted. Thank you. 3 to one. 3 to zero. >> Yep.
>> Moving right along here. Memorandum of understanding between North County Commissioners and the North County Agricultural High School Board of Trustees regarding creation of a capital stabilization account.
Director Cron. >> Thank you, Mr. Chairman. Very briefly, Commissioners. uh earlier this year you agreed to the concept of developing a capital fund with the agricultural high school in which >> I have to take this >> into which the um county's capital
contribution towards Aggie uh projects would be deposited >> this particular memorandum was submitted to the board of trustees uh at the agricultural high school pleased to let you know as you know they approved it earlier this month um earlier last month
I should say and Now upon you is the uh option to enable the chairman to endorse the same memorandum of agreement or understanding so that we may fully embrace this new opportunity to guide the agricultural high school in the use of capital funds going forward.
>> This is simply endorsing a previously uh discussed policy. >> Okay. >> Did you want to make the motion to allow the chair to sign? >> Yeah, that would be fine. Yep. Why don't you move it and I'll second. Okay. I'll make the motion to allow the chairman to sign the memorandum of understanding
between the North County Commissioners and North County Agricultural High School Board of Trustees with regard to the creation of a capital stabilization plan. >> I'll second that. Great. Great idea. >> I know. All in favor? >> Yes. >> I >> Yes. I roll call.
>> Uh yeah, we we'll do a roll call on that, Richard. Yes. >> I vote yes. Yes, sir. >> I'll vote yes. We'll we'll make a a two to two to nothing for now because uh Joe stepped out of the room. >> Okay. All right. >> Uh the next item is a report from the
procurement department with regard to bid openings and contract awards. John, >> uh we have nothing in this room. >> Okay. And then uh item 13. I know Joe's going to want to be back to this. >> Mhm. >> Um I see we just pause for a minute. >> Feel like. Sure. >> Yeah. Uh how about we we wait one minute cuz Joe stepped out of the room. I know
he's uh uh 13 as a house. All right. Go pause. >> Can we We have pause for one minute then. Oh, no. Jill's back. Okay. >> Okay, Joe, we're on item uh 13. >> Oh, thank you. I'm sorry. I would normally not take that. >> She needs your secret.
>> 13. Fiscal year 25 second supplemental appropriation and transfer request. Director Gman. 26. >> Yeah. 26. >> Okay. 26. >> Bill, would you use some kindness to uh pull up the uh spreadsheet on the second
supplemental budget summary, please? >> Mr. Chair, can we get a copy when you >> after the discussion? >> Sure. >> Why wouldn't you do it until I deliver it to the commissioners? >> It's a public record. It will be as soon as I deliver it to the commissioners.
Uh the other bill the u this is my worksheet. Stand by. Okay. Well, Bill's bringing There we go. Thank you. Um, so, commissioners, entering this second supplemental, um, the the county had $230,366
remaining in our supplemental balance. You may recall at the September meeting, the advisory board and you uh both agreed to park or position $300,000 towards a potential future stabilization account deposit as well as another $100,000 towards additional OPAD
contributions. That combined $400,000 has not been voted upon. It rests and will probably take upon a vote in April. So the note on the sheet shows that that money is earmarked, if you will, or destined for those destinations. Um this afternoon I'm recommending a
series of supplemental appropriations and transfers for your approval and obviously the advisory boards next week. Um if the figures that I'm advancing today were approved, it will leave the county with approximately $134,666 for the remainder of fiscal year 26
supplemental needs. Uh this afternoon I would like to advance the recommendation to fund $50,000 for the miscellaneous legal services account. That account uh as you know uh funds legal services for the county as well as two earmarks for the
treasurer and the register of deeds. In this case, the register of deeds has taken out another lawsuit against the county and as a result we are going to need additional legal services to defend ourselves against that lawsuit. We project $50,000 will be needed between
now and June 30th. We'll revisit that number again in the spring once we see what the billables are looking like. Next, contractual services, regional services. That's $15,000. As you may know, we are waiting for uh the federal government to alert and notify us if
they intend to fund the RSVP program in its new grant cycle. Um, over the last several months, our RSVP director, Lucille Cassiss, has been trying to get a signal from Washington on whether or not the grant will be renewed. Unfortunately, no one can give us any assurance. So, at this time, with
Christopher Goldsmith's um uh retirement earlier this year, we uh we seek to bring in somebody on a temporary basis until uh the matter is resolved involving uh the grant disposition, which we should know something about um come April of 2026. So, this would give
us a bridge of services between now and then. Uh, the registry of deeds, um, they apparently are shorted $200, thou $200, excuse me, in longevity payments. I'm recommending an additional $20,000 for printing and binding and an additional
$6,000 for stationary and office supplies to cover toner and ink costs. You'll note in that bubble out uh call out I note what the registry had requested uh including 80,000 initially for printing and binding 25,000 for contractual services 10,000 for
stationary and office supplies and 5,000 for miscellaneous supplies and materials below. And I'll get to this in a minute. I just want to alert you that one of the uh factors involving the printing and binding cost is that I am recommending um to endorse the register's request to
take the FY26 budget reduction from the salary line instead of printing and binding. We had taken it from printing and binding in September. The registry wants to swap that out. So, this would move the obligation of funding back into printing and binding uh to the plus of
32,000 in addition to the 20,000. We believe that brings them in line with historical spending. Furthermore, on engineering, we're recommending 4,500 to close out the uh contract obligations for uh completing the W recreational facility tennis court
renovations. and the facility department. You'll notice they're in green on that page for a reason. These are two accounts that we're looking to fund from the Quinsey District Court um capital fund and such. It would require twothirds vote of the
advisory board to approve of that particular um item. These two items come to us from facilities. The Brooklyn District Court is looking for carpet replacement and Brentham District Court. They have another restroom repair that needs to be done. And I think I mentioned it in a prior meeting, but one
of the main waist lines has uh eroded and our plumber is um anxious to get going on tackling that project now. So all in all, uh the 95,700 is the total amount that would be recommended to come from the supplemental balance. As I mentioned, that would leave you with
134,666. The $26,800 cost that's in green would be drawn from the Quinsey District Court Fund. So if you're inclined to support um that's basically how the the cash would flow under the transfer request. Um this is a
couple of bundled items. Uh the commissioners approved colas for non-unions earlier this year and since then departments have been drawing upon their base FY26 budget to pay that out. It's now time to move the salary reserve that is fortifying those accounts back
in there. So this transfer would move as you can see across each um county departmental level the amount shown all the way down to the engineering department. So it's 120,26.74. And then finally I mentioned that the
registry of deeds is looking to move um the FY26 budget adjustment uh correction from printing and binding to salary. So effectively we're giving a a positive benefit to printing and binding at the expense of salaries which he does have to cover. He does have the capacity to
cover at this time. Next Wednesday night when the advised board meets I intend to provide them a couple of observations. Uh one namely is the uh FY27 looming retirement liability payment which looks like another large increase for Nora County that will exceed $400,000. And
I'll get into those details next week. And also just an alert that the treasur's office has begun its operational review that had been funded by the county. Mr. Robert Fontanner has started. He expects to complete his uh report and submit it to the treasurer
late January 2026. Thank you, Mr. Chairman. >> Question. I have a question from the observations ahead after extensive back and forth with retirement board which we don't need to go back into right now.
Does the county profile remains unique given prior year decision on an early retirement package what hospital does the mass respiratory hospital >> right our profile is different from a lot of the other communities in >> because we're carrying the hospital people
>> and we're carrying the jail too >> that's a separate fund that's the sheriff's retirement liability >> and each year well there's still people retired from law school they got to get their pension >> that's right they're >> all They're letting longer because they're retired already. >> That's all right. I can't do anything
about that. >> Okay. I don't >> Commissioners, any questions? >> Couple if I could through you. >> Sure. >> Commission on the numbers here. So, registry of deeds requested for print,
>> right? Am I right? Can you hear me? Sorry. >> Just one second. If you could repeat yourself, Commissioner. Thank you. Oh, >> go ahead. >> All right. So, registry of deeds request 80. And by these numbers, they'll be getting or we're we're allocating 30 50,000
52,000 >> in the net. Yes, that's correct. >> We're trying to get the numbers right. That's all. Okay. And then uh registry of deeds was seeking 10,000 in supplies or something and we're recommending was it 6,000? Am I right? >> Oh, that's correct.
>> Okay. All right. And what about the uh miscellaneous uh supplies? No, nothing on that. >> No, sir. >> Okay. I'm just >> I'm not asking. I'm just checking. All right. >> I understand. >> So, some things are acted on. RSVP. Is
that for the part-time person we're seeking to get? >> It it won't be an FTE commission or it'll be a contractor. We don't want to make a fin um an employment commitment until we know what the grant is doing. >> Okay.
>> All right. And then uh the lawsuit money which is unfortunate I think but that's for funding for us right that's not for our money we're seeking for us. >> That's correct. That's correct. >> Okay. That's okay.
>> All right. Uh that's all I had at the moment. Okay. Thank you. Thank you. We can want to pause for a minute, Richard, because uh Joe stepped up. >> Okay, I'll make a motion we we pause uh the meeting just for a few minutes before Joe comes back.
>> I apologize for taking us. >> Okay, we're back. >> Back. >> Where were we? I I'm sorry. I apologize for leaving, but I had >> I know that's my copy. That's item 13. Richard had asked some questions, commissioner, uh, relative to the
recommendations, those are answered. So, there any additional questions? I'm not answer. >> Okay. Is we looking up you looking up Richard's questions now or? >> No, Richard received his answers. >> Oh, okay. >> All right. Any questions on
the transfers in preparation for the second supplementary question for fiscal year 26? We we going forward here. >> Any other questions, commissioners?
Okay. Can I have a motion, please? >> A motion on that bottom line. >> Sure. I'll make a motion um to move forward with the fiscal year 26 sec second supplemental um budget request
and um we're moving do you want to walk through >> inclusive of supplemental and transfer values totaling the dollar. >> Okay. Yeah. um transferring sums u from one from several accounts into other accounts in the amount of $275,443.70.
>> Do we have a second on that? >> Wait, we have I'm trying to find that number. Where'd you get that number? >> That's on the uh summary sheet that Phil provides. Bill, could you pull it up, please? >> Oh, I see it. Okay. Okay. Different sheet. I was looking at a different sheet. Okay. >> Stamp.
>> Second. Second. Motion made and seconded. All in favor? >> I. >> It is a vote. Thank you. >> That concludes 26 second supplementary appropriations. Did I skip over report of procurement department?
>> Nope. We're all set. >> We're all set there. Okay. Thank you. Next item. request from Stalwood Productions LLC to rent the Wallist Recreation Facility for the purpose of producing a film called The Walking Dead
from December 15, 2025. >> I did I didn't know we'd have a Walking Dead. Uh the county has been contacted by a production company >> this year to uh utilize the property of the Wallace Recreational Facility on
December 15th, 2025. Um the request is for an extended period that day to begin on or about 3:00 a.m. in the morning and conclude at 9:00 p.m. that evening. The production is, as Chairman Sheay indicated, um an active um
show, if you will, and uh in this matter, they are filming offsite. There will be no filming on Wallace and Recreational Facility property. They're simply using this to stage their equipment, costumes, refreshments, um and equipment, um vehicles that are that
is on the property. Um and then they'll be shuttled off to locations that the production company will be shooting at. Um, in this matter, because of the extended date and the impact on the facility, uh, we proposed a license fee of $3,000 a day, which has been agreed to by the production company. Uh, there
was one item I thought I'd let you know about in this matter. The production company provides food to its um, its staff on its own terms. They bring in their own catering company. Um, and that was offputting obviously to our Vue restaurant operator, Bill Fraser, who I
spoke to. Um Bill engaged in a separate negotiation with the production company and has received a favorable um settlement from them to pay him for not you know using his services. So uh all sides seem to be satisfied with your
agreement today. I'll get this over to the uh production company who will also be required to provide us with a copy of an insurance certificate. >> Thank you Mr. Chairman. >> Any questions to approve that? I move approval of the
uh agreement as presented. >> Okay. Second. >> Okay. Motion made and seconded. All in favor? >> It is a vote. The Walking Dead. >> Wow. >> Number 15.
>> I'm going to hold on that item. Uh we had an agreement that Scott had prepared and agreed to, but we haven't received the edits back yet. So you may see that next week. >> Okay. We have a matter on uh about a NSAR electric pole and wallpap and it's not quite ready.
>> Next week's >> we'll put it on next week's agenda. >> Mhm. >> No objection. Thank you. Number 16. Discussion relative to date and time on our December 17, 24th,
and 31st 205. final three meetings of the year. I spoke briefly last week and mentioned if you could look at your books and I'm ready, I think to make a suggestion that we
meet in full meeting on the 17th at 200 p.m. >> Yep. >> Which would be after our lunchon. >> Okay. >> And open to everyone etc. will feed this troops so to speak. >> Yep.
Then we would mo not meet on the 24th, Christmas Eve, and hopefully meet on the 31st for any end of the year business, and I'd like to meet at 10 or 11 in the morning on the 31st. >> Great.
>> Those are my three suggestions. >> Great suggestion. >> Bill's in progress for the first two. So, uh, any questions you might have, you have to have them now and then we'll we'll let it be known. Well, that's the end of our year calendar. >> Well, you need a motion today, don't
you? Because we're changing. >> Well, yes, just to let everyone know. And I, you know, I mean, we're meeting next week anyway. >> All right. I I'm fine with your proposals as like, you know, 2:00. Uh >> 2:00 next week, >> 2:30. >> 2:30. >> No meeting on Christmas Eve.
>> Prior a little holiday chair prior to that. No meeting on the 24th. >> Okay. We don't. And then >> 11 a.m. >> 11:00 a.m. on the 31st for end of the year or anything that comes before us. >> That's fine. >> Great. >> You want to make that motion, Joe? I
mean, um, Richard, sorry. >> Yes. >> I'll make that motion that the county commissioners of North uh, meet on the following dates and times. On December 17th, the meeting time will be at 2 PM. Uh, there'll be no meeting of the commission on December 24. And on
December 31st, the last Wednesday of the year, we shall meet at 11:00 a.m. in the morning. So move >> at 2 2:30 on the 17th, Richard. >> Oh, 2:30. I thought it was 2:00, >> 2:30. >> Okay, 2:30. 2:30. Okay, I'll make that
motion. >> Second. Motion made seconded relative to uh our next three meetings. All in favor? >> I Thank you. >> Welcome. Number 12, report of the county director. >> Thank you. Just a few items,
commissioners. First, as Commissioner Shay indicated, today's the last day of golf um at the Wallson Recreational Facility for Talent Air 25. Um a couple of months ago, you brought Carl and Sue in for a a peek at how the year went. Um, I have viewed some reports that were
provided to me by the Golf Pro and I think it's uh very safe to say the um the course experienced um one of its more productive and profitable years in a long time. Um I'm I'm really excited to see um the final numbers because
we'll be using those for projected revenue into FY27, but I would consider their um year past year to be very very very good. Um, as Commissioner Sheay also indicated, next week will be the commissioner's holiday party. Uh, it'll begin at 12:00 and go to about 2 o'clock
in the afternoon. There is a trustees meeting for the agricultural high school this evening at 6:00 p.m. And then finally, um, I will bring in our new carpenter who you appointed earlier in this meeting, Kevin Mason. He starts, I think, as Commissioner Staty indicated on his
motion um, on December 15th on Monday. So, I'll try to have them in for you to meet and greet as Commissioner Shay usually likes to do with our new hires. I think you'll find it to be a very capable and engaging and enthusiastic new member of our staff. Thank you, Mr. Chairman.
>> Thank you, John. Any questions for the county director? >> Sounds great. >> Okay, moving right along. Any emergency items or topic that chair did
not reasonably anticipate would be discussed. I have none. If anyone else has anything, now's the time. Otherwise, we'll take a motion to adjourn. Motion to adjurnn. >> Mr. Chairman, I'll move for you. I'll
move we adjourn at at 209. >> Second. Motion made and seconded that we adjourn. All in favor? >> I. >> We have a journ. Thank you very much. >> See you tonight.