good afternoon I'm now going to call the Wednesday September 18th meeting of the North County Commissioners to order on Wednesday March 29th 2023 Governor Healey signed into law chapter two of the acts of
20123 an act making Appropriations for fiscal year 2023 which includes a two-year extension the option for public bodies to hold remote meetings by suspending certain provisions of the open meeting law Mass General Law chapter 38 section 20 that
action was effective immediately extending the current option for remote meetings through March 31st we are live and remote today I'm going to ask all present to join me in saluting iedge Al to the FL United
States of America to the Republic for it stands one nation indis liy and justice for all thank you joining us today uh our County
engineer Patrick Higgins and our business manager n Agy John Walls they're frequent flyers with us so they both have items that of interest to them roll call vote call to order roll
call vote commissioner stady presid commissioner Collins commissioner Shay present no executive session today number four acceptance of minutes of the September 11th meeting right on the agenda for on the
agenda right didn't we say we going to table that table it I thought we did we get them it was a I got an email from Bill saying they weren't ready they weren't quite ready on the agenda but you're right yeah all right we'll table them at
this time motion to table Mo so mve all in favor thank you number eight appointments I have none number five that's not number eight number five number six public
comment each week at our meeting we have public comment whether in person or on the zoom this is the section of our meeting so if does anyone has any public comment now is the time to bring it up and you may speak on any item you want
to speak on and then uh we'll check with director bronin to see if we have anyone contacted you relative to public comment nothing okay last call for public
comment moving right along number seven wait a minute am I missing something NOP I go from 7 to 12 here uh no you go 7 to8 yeah you got seven old business eight
Personnel minutes no it's not this is my agenda of September 18th okay we number eight number seven old business I have none uh no uh 7 a 7 a do you have that okay I didn't have it
on that but now okay we got public comment we did I'm sorry that's all right under old business vote to accept the stoen mass return of discontinuance order and Order of record and discontin docments and
plan for a portion of Page Street located east of Route 24 between Route 24 and the stolon Town Line it's on our agenda Patrick I'm going to invite you up to the big chair this has been an ongoing issue uh we've been working with everyone all of
our engineers and lawyers and the town of stolon and Patrick where are we on this matter and if we can go forward we'd love to go forward so this one is the older older one it's um was adjudicated by and voted U by the
commission back in January 17th 24 and all the uh requirements have been met at this time so uh everything's been returned back to us as required uh the required conditions so um the town uh County Council prepared the vote uh to
accept everything that was returned and then vote to uh order that it's recorded at the registry that'll finalize the discontinues for this portion of Page Street in Sten so that it's a pretty lengthy um list of of things to
vote and Peter do you have a copy of the vote yeah you want to read it I believe we should get it on the record if we have to read the whole thing or some I you can cite it in reference uh okay but I'll let Peter if he wants to move it it's a lot there's a lot of votes there there's several votes
uh well we'll do it that's all I mean if we it's it's due to the comprehensive of this page street discontinuous and the the the one that's uh this is a on today's agenda and B on today's agenda very detailed comprehensive discontinuances they have
a lot of moving parts so County Council thought it was imperative that we have everything spelled out okay so all the uh requirements and conditions and everything because it's it's more usually there's only one or two this is they're pretty detailed so okay that's why you you want it read or
you want just just to adopt what's how whatever the don't I think I could Mr chairman so you have it looks like first of all just to make sure we're clear it looks like we to make five votes there's five votes because it says voted voted voted voted Y and I see that five times
am I right yep and four of those are relatively small they are they're just they're easy we can read those into the record the first one is quite lengthy I would suggest uh respectfully that my colleague just make a reference to the description that the document references
docket 2037 and it's spelled out this is 2036 M says 2037 yeah this two I got I've got another one what's are we doing 2036 yes okay maybe I'll take that back we have more than four them I stand
corrected so we have 1 two 3 four five 1 two 3 4 five six we have six votes five of which are are small right or is it no it does this doesn't say
voted yet see how this says voted yes this doesn't say voted this is the return so it's listing out everything that you voted last January is listing everything that's been returned back okay hold on so we don't need to vote that again's already voted no am I right
right right right so to vote 2037 so the voting is on actually page three we have to vote that right now we're a on the agenda was 2036 the yeah the one that's uh duck at 2036 right 2037 will be the the one we
handle out to this right so two duck at 2036 I make sure I'm getting this right you said you want to get it right I'm saying Mr chairman iage so page three we need to make votes on page three yes those paragraphs that just say voted voted voted voted voted
six of those yes you willing on that yes Z no I don't have 2036 I don't even know what 2036 see there's a docket up here says docket number 2037 that was we had the wrong one at
first I give this you can start at 203 talk 36 okay today Patrick yeah okay so I think you can paraphrase the return okay I mean we already voted it
right correct and then we just have to go and it's already been voted so what do we do at the end for this one Patrick 2036 what he wants to do no I may suggest this Mr chairman for a sense of a motion that the County Commissioners on this date
September 18 are going to be execute an agreement with the town of no we are not execu we're ratifying an agreement with the town of stoen AR we we're not holy holy accept the return of this order
you you voted an order of discontinuance on January 17th 2024 okay and now you're accepting the return which is the first part and then the rest of it is ordering and voting to have me file everything
and this point we could have read the whole thing and just read it no all right so doet it 2036 I make a motion that we accept the return of a discontinuance order which was previously voted by the County
Commissioners that that that do it okay that's your motion and and then you need to vote you you to vote each of those right items okay so and in conjunction with that juston all right so that's my
motion in general so a second all in favor I okay and then I'm going to go into the specific votes now okay thank all right okay five okay all right I vote that the fully executed General releases in
identification agreement in favor of the county of norfor for three fully executed grants of the spe specified assignable easement reservations A and C in favor of the town of stoen town of sten's acceptance of the three grants of
the specified assignable easement reservations ABC and the continuance plan shall be incorporated into the commissioner's return of discontinuance and recorded in the nol County Register Deeds that's my vote I'll second that motion motion made and seconded all in
favor I what's the next one please next um the next uh motion is that is uh to vote that in accordance with the authority vested in them by the Massachusetts general laws chapter 82 subsections U sections one at Etc uh the Commissioners Joseph P Shay Peter H
Collins Richard r stady to hereby order that all expenses civil process Noti this publication and recording fees incurred by the county of norol and connection with said petition discontinuance shall be paid by the petitioners when required by the Commissioners and no later than 30 days
after the County's written request so move second motion made in second in all favor I vote next okay the next vote is um it's written this way ordered that the forgoing return in order be filed
accepted and recorded and that an attested copy thereof be transmitted to the town clerk of the town of stoden within which the limits of said public way described therein lies so that the same may be recorded by S clerk within 10 days in the books of Records kept in
said town for that purpose so move second motion made in second all in favor all next okay the next U motion is that failure to comply with any of the conditions stated above shall be caused to revoke or modify the
votes set forth above so move second motion made in seconded all in favor I next see that the next motion is that commissioner Shay or any of the Commissioners acting singly or together is hereby authorized and directed in the
name and on behalf of norfor County to execute and deliver in such form as he or she may approve any and all Doc documents agreements and instruments necessary or desirable uh to consummate and effectuate the purposes of the action
contemplated in the forgoing votes the execution and delivery thereof by such commissioner to be conclusive evidence of such Authority and approval sove second motion made in second all in favor I I and the last motion for this
part one is to adopt ratify and confirm all actions heret taken by the commissioners connection with the matters which are the subject of the foring votes so move second motion made and seconded all in favor all all that completes what we're listed on our
papers is a and number next is B now do we have to sign that document that's in that green in the green okay got it I'm going to give this one back to you Patrick I wrote on the top of I wanted to make sure what you want me to that's 2036 correct yep all
right so now next B vote to adjudicate the stoon mass petition to discontinue a portion of paage Street located west of Route 24 between paage Street and Old paage Street
town Patrick briefly so this is the the same street Page Street in Sten Mass it's located on the west side of Route 24 and that's uh Highway and the there's a 1950 the C roadway is located that
every everybody travels on is the 19 in conjunction with the bridge that went in with the inet uh Highway the new page Street 1956 Town layout is on one end uh a portion of the county layout connects that to uh what's known as old Page Street which is also a
town l so there's a a sub section of the county layout that goes between two Town layouts and the proposal is to uh we've had a hearing in June on this and now the the uh we've worked out all the the moving poths with County Council on uh
what what leg require conditions and requirements are now this is the vote for you guys um ordering all the required conditions for the discontinuous to move for okay do we understand this one Commissioners yes all this is um go
ahead commiss direct to further expit the discussion and the possible motions if I could um recommend a motion for the Commissioners to vote to adjudicate the Sten mass petition to discontinue a portion of paage Street located west of Route 24 between paage Street 1950 6
Town Lo and old Page Street for the town uh upon a successful Vote or acceptance of that motion Peter has four votes that you'll have to take for got I'll make that motion second okay on the motion all in favor I okay pet if you be
so three to zero Peter okay so I have four motions um the first is the motion and I'm sorry commissioner comments this is 20 37 okay I'll make a motion that all said
releases the four specified assignable easement reservations the grants of the four specified assignable easements the town of sten's acceptance of the four spe specified assignable easements in the discontinuance plan set shall be
incorporated into the commission's return of discontinous recorded and the no for County registry of deeds so move second motion made second all in favor next uh the second is I make a motion that failure to comply with any of the
conditions stated above shall be caused to revoke or modify the vote set forth above some second motion made in second in all in favor I it is the vote next okay the next motion is that commissioner Shay or any of the Commissioners acting singly or together
uh is hereby authorized and directed in the name and on behalf of norle County to execute and deliver and such form as he or she may approve any and all documents agreements and instruments necessary or desirable to consummate and
effectuate the purpose of the actions contemplated in the forging votes the execution and delivery thereof by such commissioner to be conclusive evidence of such Authority and approval so moved second motion made in seconded all in
favor it is a vote next the last motion is to adopt ratify and confirm all actions here too for taken by the Commissioners in connection with the matters which are the subject of the forgoing vote so move second motion made
and seconded all in favor I I commissioner Collins if I could that was on page four there was four votes yeah the the first the first page all the uh in subsections if you if we could generalize a motion to vote that that's
for the discontinuance with all the required conditions right um how do you want me to sum that up Patrick tell you what why don't you why don't you kind of verbalize what you just said and I'll make that motion all right okay you you don't have to read
everything right I'm just going to touch on them real quick okay I can I can go ahead Patrick um to suggest a motion to the Commissioners um on the petition of the inhabitants of the town of Sten uh regarding the discontinuance uh
as shown on the plans prepared by Langan engineering and signed by Ian Missouri that the uh fully executed General release and identification agreements in favor of the county of Nork from each of the follow following ABS is delivered to the county of norol Honor before
December 20th 2024 that's number one two fully executed Grant with proclaimed covenants of assignable perpetual and non-exclusive access and erress right away and utility eement Andross of the discontinued area depicted APO B uh in
favor of the town of Sten from the abut of iv3 Stoten Logistics Park LLC and not individually U be delivered to the county on before December 20th 2024 fully executed Grant with quickl Covenant of an assignable Perpetual
non-exclusive access egress right away and utility ements in gross or an entire discontinued area typic pel c um pel c pel d and pel e um in favor of
the town of Sten from Steven Odgen as Trustee of the 126 old Page Street reality trust and not individually shall be delivered to the county on or before December 20th 2024 and fully executed easement agreement with an easement area of
17924 Ft shall be recorded in nor County Register on them before Janu January 24th 2025 it set easement agreement is between the town of ston and iv3 Sten Logistics Park LLC to provide equivalent adequate and alternative rights of
access agress for the general public to pass and repass over a portion of the new uh Page Street references made to the town of stone and planning board finding to to to a for a private way five the portion of the area
discontinued depicted as disc continuous Apostles b c e d and e shall be discontinued as County Highway and the WRA there shall no longer be a public way and title and shall revert back to the uh best to each of the direct BS
portion of the area of discontinuous dep as discontinuous passel a uh shall be discontinu as the County Highway and the r to only this section of the county way so discontinuous should be a town public way based on the town of st's request for the area
being discontinued to be a a town public way and then seven the town of st's acceptance of the granto grants of the four assignable easements specified above discontinued ARS b c d and e the
references to the discontinuous plan set that includes three plans prepared by Langan engineering signed and sealed by Ian mouri PLS nine recording of the commissioner's return all releases the four specified assignable easement reservations the
grants of four assignable easements the town of stol's acceptance of the four specified assignable isas in the town way in the discon plan set at the North County Register Deeds payment of all recording fees at the North County Register Deeds payment in full of all fees associated with so process noes
publication and mailings related to the discontinuance and for permanent Granite Stone number 10 four permanent Granite Stone bounds will be with drills will be set by the engineering company at termin and angles of the discontinuous okay I'll make that motion
with the understanding that was a quick synopsis by our County engineer but the actual uh vote is based upon the hard copy provided to us by Patrick so that's my motion I'll second motion made and seconded all in favor I I okay Patrick
does this complete one and every every the other second one is well on its way yes so now now the um the second one that we just read in 2037 they have until the end of December and then then the um for all the returns of the utters and then the
the town has a to go to town meeting this fall and we hope to get everything back from them by the end of January and then I'll be back before you have you uh review the return well thank you this is interesting and and County attorney
Lopez also has allite on very heavily yes okay thank you very much commissioner sh if you don't mind um transtion these transactions require um a fair amount of signature by the Commissioners if you don't mind I'll start at the end of the table with commissioner to make sure they prop us
thank you sir thank you thank you doing the best thanks we're happy to work with the don't will be happy so half this canot say that was not my shortest motion so all right that completes number seven which was old
business a matter of discontinuances on paage Street in the town of St number eight Personnel matters for consideration want me to read these R by that' be great thank you commissioner cols first ones are at the agricultural School correct okay so the
uh first one is a notice of res resignation for uh um Sean Denny of Canton as school Finance associate I pronounce that right say say thank you uh effective 9 2024 that's my motion
second motions made in second all in favor all right it is the vote next okay the next four are for contingent employment all as substitute instructors first person is Michael shackle of Walpole the second is Quinn Espinosa of
Framingham the third is Karen lumba of Marshfield and the fourth is Matthew Glenn of Walpole all effective 9924 so second motion made and seconded on substitute teachers all in favor thank
you next is a motion uh to allow uh for the covering of Loa for Matthew Glenn of Walpole Mass's long-term substitute instructor um effective 10324
so commission oh second seconded all in favor all right all right thank you and the the last one at the school is notice of a motion for notice of covering for Loa of for Caitlyn raftery of Walpole as interim director of special
education uh at the rate stated effective a 2624 some question second didn't we vote it last week didn't no no did not okay thought we did recogniz the name I'll second it motion maid seconded all in favor I
thank you next at the registry of deeds okay I make a motion uh that we accept the notice of res resignation for Jordan Freeman of High Park and Senior clerk um at the rate dated effective 32224 so
second joh Mo maid seconded all in favor I it is a vote next I'll make a motion that we accept the notice of retirement for Neil Don he Ram as head administrative clerk effective 4524 at the rates are stated so move second
motion maid in seconded all in favor it is a vote um I'll make a move we uh accept the notice of promotion for Patricia Rogers at brancher Master's head administrative clerk um uh jg1 15-5 at the rate stated
uh noting the previous incumbent was Neil Donahue this is effective 7124 second motion made and seconded all in favor all right it is a vote okay lastly also at the registry DS I make a motion
to accept the notice of promotion for Margaret Brandon of Holbrook as T clerk at the uh JG 13-3 at the rate stated the previous income was Patricia Rogers effective 7124 so move second motion made and
seconded all in favor I I that completes Personnel for today next is number nine payroll and expense warrants commission stated you have Mr chairman we have four items I'll move for approval for the warrant list of uh
9824 move approval of 25-11 County payroll the amount amount $1 14952 31 so move second motion made and seconded all in favor all is the vote next second
24-11 uh subsection 6 payroll to school and I'll move the approval of the amount $ 43,7 3162 all moved second motion made R seconded all in favor I it is the vot third I move
25-11 expense of the school the sum of 14662 so mooved second motion made in second did all in favor I it is a vote and lastly Mr chairman 90325 I move the expense of the county the sum of about $85,100
excuse me incorrect effective dates and if I could call your attention to a cover memo prepared by the Human Resources Director to these blue papers could I ask the Commissioners to reconsider their motions for those appointments so that the effective dates more consistent with the uh settlement
agreement with the uh Union on these particular and we have a copy of that in your pcket yes that's correct uh specifically uh for the appointment of Neil Donahue the effective date should be September 18th 2024
for Patricia Rogers the effective date should be September 19th 2024 and for the appointment of Margaret Brennan the appointment should be effective September 20th 2024 apologize no when did we get them before no I was
curious because uh I think we we were trying to be from the from we talked about this last week we did yeah so these dates are consistent with the um settlement agreement with asking you want me to withdraw my motion and do it again yes please you all right so I I I
I will withdraw uh the Motions with regard to Jordan Freeman actually no you can't you can't a motion this was already voted technically you can't do that so I substitute motion to amend the previous motion amend the motion okay
and to make a correction uh error or whatever so I'll move the notice retirement fil Don here to be corrected for the date reflective 9:18 24 so right now the retirement was the one thing that you didn't say that you said Jordan Freeman was
824 hold on Jord Freeman is fine say word about that we're only dealing with the last three days you got Neil on to you that's that's on me sorry okay well okay I'll make a motion just to amend the PRI vote amend the prior vote due to scri his
error and to make the date of Neil d you instead of 4524 to be 9824 okay second simple motion second right all in favor I good nice job second yep second I'll make a motion to amend the uh date concerning Patricia
Rogers a brain tree to adjust the scri his era and to move that the date be 9924 so move second motion maid and seconded all in favor I I next and last I move the motion to adjust to amend the
motion for approval for marar Brennan because of scri this error and make the date now 9 2024 effective date motion made in second no I was curious about that but okay this is great thank you Richard
that was awesome perfect thank you okay all right so that's good but those are done right okay nine payroll expense warrants are done 10 report on the American Rescue plan Act of 2021 director cron thank you Commissioners uh again we have no Awards this week to
present with you um with regret um but I do want to inform you we did have a multi County arpa team meeting this week each County went through their current condition of closure um we're all kind of trending towards the same inevitable outcome I think you know that barnable
has largely uh awarded all their funds they did so a while ago um Plymouth is behind uh us a little bit but Barnstable Bristol's right in sync with us in Phase um you have awarded 218 grants to
date we have 10 excess capacity Grant applications in the portal that will wait until we discover any extra harpa money if there are funds to redistribute I have six level one grants and six level two grants still pending as I
mentioned there are approximately 12 that are in the queue that will look towards identifying uh the remaining 8 million or so dollars that are waiting uh for award um we are very close to finalizing a um clo plan for both Milton
thank you Welsley Brookline and there's one more um these communities have kind of come around to their their final plan a little later than the others um you may recall we were waiting for Brook plan to prioritize the number grants that they
had placed into the portal uh and they've done so so as we continue to move forward uh I just want to let the Commissioners know we're in great shape especially compared to the other communities or other counties um and uh we'll be monitoring how well these um
communities and the close out plans obligate the funds as designed that's all I have this time on our any questions of director oh incidentally um there's a government Finance Officers Association they have reached out to ask permission
to have Clifton Larson Allen speak to their organization I believe at the middle of October to discuss um their successful deployment of the County's arpa programs across Massachusetts I believe the gfoa views cla's role and continuing cooperation feeding
information to communities on how to manage the final rule to be valuable so Sean McGoldrick who is our coordinator will be speaking to that group in October okay thank you sir moving right along now I know where my phone
[Music] is mission of forest from B so it is official buiness 12 report from the procurement Department bid openings in Contracting once all hello hello hello Commissioners
thank for having us here so I got two this copy of leases for the county uh first is for the Nora County Agricultural high school they did a state contract pricing on it and as far as I know they are very happy with their service
and over there and second we have a new Canon excuse me two Canon printers for the registry of deeds that went through the 30d requirements of soling three temped quotes and they chose the can
amender as that was the best fit for what their needs were okay first is a CO copy of the lease for resigning up for NAA County Agricultural school you have the copy everything in front you sign right now
John everything's fine right okay yeah want make the motion yes I move that we approve uh the U was it the leash yes the leash for with tsha American Business Solutions
for the photocopy Machines of nfor County Agricultural high school at a price of $1,439 a month for 36 months uh basically three years the total lease cost of $ 51,8 four so
second second okay all in favor it is a vote next oh sorry got sign too sorry I move Mr chairman that we approve the uh the bid to Canon via authorized retail at maonet
the quote was 13139 cents per month for two Canon DX 6870 printed copies this is for a period of 3 years 36 uh months with a lease value of 47,000 $274 84 for the machines
service and maintenance is included and least is subject to a a maintenance charge of I don't 400 0.4 last than half penny that's fourth of 100% right penny Okay so move
second okay I assume this is the same vendor also yes chair vend the Registries previously had yes it's same vendor and the same cost as well oh okay motion made in seconded all in favor I I do we have anything else from
the procurement to today that's good that's it that is all today thank you see you thank you thank you number 13 annual burn Grant mou for approval
director thank you uh each year the county of Northfork receives um through distribution a Federal Grant from the Edward burn Memorial Justice Grant um this grant originates at the federal government to support law enforcement programs prosecution Court programs
prevention education Corrections drug treatment crime victim and witness programs mental health and um implementation of State crisis Innovation uh intervention Court proceedings and so forth um this grant is a formula grant uh the county of Norfork has been receiving this for the
last several years in this case um they direct the funds through the city of quinsey $ 32,7 53 um the city is enabled to expend up to $1,000 administering the grant town of weth gets $2,281 directly again the administration
of the grant will be held exclusively by quinsey this is a classic pass through Grant These funds upon your approval today will be sent to those respective communities thank you any questions we a motion to approve that motion to approve burn Grant right so i'
make a motion to approve the 2024 Edward burn uh Grant uh to the City of Quincy in the amount of $ 32,7 53 with administrated fee of a th000 included and to the town of wouth
for the amount of $2,281 uh for total of 46,000 $463 in total so M second motion made in second all in favor I I it is V thank you number 14 was actually all
business was on last week's agenda trial balance for July 31st right 24 there's a new copy for your perer right thank you much better I can read much better thank you for Joe dor and others who did it
because this is a lot easier now great delivered by Treasurer right thank you Joe the Ora okay any questions on the trial balance of July 31st so I believe that we're removing approval of the total balance of 50
million accepting accepting sorry we're accepting okay we're accepting the trial balance and this is for as of 731 that's right 73124 the balance of 50 milon 59,800 I Mo that acceptance second
motion and accept and seconded all in favor all okay that concludes the trial AGS for July 31st next number 15 fiscal year 23 trial court schedule of costs for acceptance
director K thank you commissioner um last week I notified the Commissioners that we have been informed by the tri courts that are um schedule of costs had been approved this particular effort as I mentioned is quite involved um thean PCA works very closely with um members
of the tri Court audit team in this case it's approving uh the fiscal year 2023 submission um it's a rather involved document but if I could just highlight one item um overall after doing the contents of our submission and the
approval of what was submitted um there is approximately $35,000 variance on a $4.3 million request um that variance uh will be reflected obious see in um the actual presentation of receipts um in
this case we budgeted I believe a little bit below that so there's no natural hit on our bottom line so our thanks to Phil for again producing um a nice product with the state surviving um their audit and um present it to you today for
acceptance this is the FY 23 schedule costs um by the way I did for uh budgeting purposes I budgeted I believe $4 million in aggregate for uh against this potential receipt and so uh it's a little bit of a withraw thank you any
question budget 4.3 million excuse me any questions relative to the court balance trial balance Commission State good so want make sure I'm clear sure so according to what's presented here we're okay we don't we're not good
$49,000 good you go to the back did that cover quiny as well did that cover Quincy this all Court uh for 23 23 wasn't quiny still s it was maintain yes because we sold quiny for fiscal year 24
right uh which ended obviously so yes it did include quiny will be coming off just like next year this will be the last year us right but this was Quincy and all the course right if you want to go to the last page I'll explain you so the submitted costs for this were 4385 million on the bottom line yep we got it um the audited cost
Comm in at 4349 right below what we' asked by 35,000 but we conservatively estimate what this number would be and I believe I budgeted 4.3 so in the real terms our budget is to the good $49,000 so we budget is [Music]
4.3 and it came in 4.3 okay so we're okay yeah and what did you say I'm sorry you better budgeted for next year or 244 million for this fiscal year 4.3 based on this we get these uh reimbursement 18 months we should be fine cuz Quincy's
off we should be fine what'll happen when Quincy fall falls off uh we'll see fewer dollars in um our reimbursement costs um but we are collecting funds from quiny through the state uh via a standard contract for for their
occupancy and the support that we're providing them so we are getting real dollars but I do expect to see a drop off once quiny goes off of uh the state's records as well Okay so we've examine the total cost and much of it is labor driven so oh
nice job I philm doing that that's great thank you sir do we need a vote on this please acceptance of acceptance of yes I move Mr chairman if you want I make a motion to approve the um fiscal year schedule of cost as
submitted in audited uh for norfor County and dealing with a trial court of Massachusetts second motion made seconded you want a number or just leave motion made second to approve the fiscal
23 trial court schedule and cost of for acceptance all in favor I it is a vote number 16 report of the county director thank you Mr chairman uh want to give the commission as a brief update on the procurement unit reform um so as
you know we have engaged the services of capital strategies over the last several weeks uh since Nancy's retirement we've engaged this services to help us uh research the workflow the policies and UH responsibilities with in the unit um Trish Bernard who you've seen a couple
of times working with Will Robertson and Amy Putney who has moved offsite remote as our certified um mcppo person done a nice job kind of researching and digging into the unit um I've met with Trish sh times and I do expect over the next two
weeks to begin receiving her work plan uh which will be the basis of an internal control plan on how contracts and payments are made assigned to responsibilities and titles after that I've asked to look at our purchasing policy which I know the commissioner has proved in my absence a few weeks ago um
that policy is um largely unchanged over the years it replicates a lot of chapter 30b in the Mass general laws which is fine um but there's a question of compliance and when you have a policy you want to make sure the unit of government that um uses it is following it Trish is going to examine each of the
elements within the policy to identify areas where compliance needs to be um enhanced um and or tightened as well as to make any further recommendations to the policies um uh use that might be um advisable given some best practices and
so forth so those deliverables will come our way uh within the next two to four weeks uh we are actively involved in a uh job search we just altered the posting for this position um we've changed the uh uh the the salary range to attract more individuals as we
continue to explore what what is a very thin market for this particular skill um but we are being PTI patient because we have some work to do to fortify our policies and to get the work plan um hardened up so that when this person starts they have a great plan to get going on so over the next several months
um hoping we bring somebody on um we have very large procurements that are looming and I want to let you know now what is coming um as the Commissioners may know the the county has uh begun putting into the portal um Grant
applications that are County specific you have previously approved um $800,000 for a building management system for the dam District Court you approved um last week $2 million to reauthorize the dam Superior Court HVAC project um we also
anticipate uh at the high school a um the agricultural school I should say um an HVAC project at Kemp Hall um and then finally you we are waiting for a study on the tennis court renovation at Walston Recreational facility um the dam District Court the tennis court and the
Kemp Hall are all arpa funds the the the last one is the HVAC that is a capital project um the lowest value contract is expected to be $250,000 and the largest 2 million these are large projects uh we are actively working with our respective
um Architects and engineers and over the next four weeks I expect to start receiving their products that can be used to um prepare the scope and the bids for for the street and for active bidding um so suffice to say the unit which is going through some reform right now over the next four to six weeks is
going to be very busy uh putting these large projects on the street for your uh attention hopefully sometime in late October early November the goal on the three arpa projects is to have those contracts uh lined up and assigned and obligated before the end of December I'm
optimistic we'll get there it's just a tremendous amount of work um but the financial excuse me the uh the procurement unit is well aware of these blooming deadlines in and projects and uh they're all for it so just want to let you know there's a lot going on in the office especially in that unit and
um this follow me quite busy for thank you very much on that one um and then just a reminder uh this evening we have our first supplemental uh SL Advisory board meeting with The Advisory board at the agricultural High School we'll be meeting with the finance committee at
5:30 p.m. followed at 6 PM by the full Advisory Board there will be executive session this evening um and there are zoom capabilities for those are willing to attend via um the zoom option um the agenda is relatively light um but uh I'm
sure people attending they may have some questions we haven't seen them since May so we'll be happy to give them some updates and I believe the chair has some updates to share relatives to some recent conversation she's had with the schools regarding uh school budget planning so should be a good meeting I look forward to seeing Folks at 5:30 and
then again at 6 this evening in B thank you Mr chair any questions of director from no okay moving right along is that me the only presentation tonight as far as the Commissioners will be as far as the supplementals which I
assume that's it's identical to what you saw nothing else right no okay all right number 17 emergency items are topics that sh did not reasonably accept expect you discussed anything at
all just I mentioned if I could for the absolutely I had a very it was a very nice ceremony Sunday I represented the board we the board has full credit on the uh as a plaque on when you enter in and it gives very no very nice recognition of the Opera gift from the
County Commissioners and each of our names are on that as well which is wonderful and then as far as uh attendants it was Senator U Jake was there representative B who spoke personally about the needs and the request to have us um please have in
someone from Gilly house to listen to their proposal and CH if we could help them out there's some way to help them so he was interested in that and I wanted to see if we could place him on the agenda time with the timetable being as it is we better have them in right away I
don't want to make any promises but I don't want to hang them out there either so it there no objection I'm going to ask Sean representative Roy right it was representative Roy and representative V both yes both both did
okay sure I can get you on the contact to put in why don't you let me go from there thank you yeah commissioner Collins yeah I just want to say that I did attend the um funeral service for John Sullivan who ran our maintenance department that was
last Sunday and U we were telling some uh County stories and and they were um well received but John spoke highly of his time working at the county and and U he's a a terrific
terrific family he has so many grandkids and great grandkid in his own it was wonderful he was 94 years AG old P when pass very nice okay last call okay as fre she stated we have a
Advisory board meeting at 5:30 right move that we adjourn this we adjourn the meeting we're adjourning we're adjourning I will adjourn at 150 5 p.m. move Mo made in second did all in favor thank you very much we are adjourned we'll see you all later on okay Jo