Thank you. >> Good afternoon. I'm now going to call the Wednesday, December 3rd, 2025 meeting of the North County Commissioners to order. Welcome everyone. First order of business, I'm going to read the remote order,
executive order on remote participation. On March 28, 2025, Governor Healey signed into law House Bill 62, an act relative to extending certain COVID 19 measures adopted during a state of emergency, which includes a 2-year
extension of the options for public bodies to hold remote meetings by suspending certain provisions of the open meeting law, Mass General Law, Chapter 30A, sections 18 through 25. That action was effective immediately
extending the current option for remote meetings through June 30th of 2027. Thank you. Would you all stand and join me in saling the flag? I pledge allegiance to the flag of the United States of America and to the republic for which it stands.
One nation under God, indivisible, with liberty and justice for all. >> Thank you. I'm going to call the role. Commissioner Collins. We didn't hear you. >> Wait, I can't hear you. Hold on one second.
>> Commissioner Collins. >> Here we go. Oh, sorry about that. Yes, >> we're calling the role. Commissioner Collins. >> Yes. >> Commissioner Steady, >> I am present. >> And Commissioner Shay is present. We have a quorum. No executive session. >> Joe, Joe, you have my permission to use
my stamp for any votes taken today. >> Thank you. I think we have a couple that we're going to need. >> Yeah, >> we we'll knock we'll knock these warrants out today. >> Number four, minutes of the most recent meeting which was 11:26 25.
>> Yeah, Mr. Chairman, I have reviewed the minutes. They seem in order. I'll move approval of the minutes of the open session of 11:26 as presented. >> Second. >> Motion made and seconded. I'm going to call the role. Commissioner Collins. >> Yes. >> Commissioner Sty.
>> Yes, sir. >> Commissioner Sha. Yes. Number five, appointments. Today we're going to meet with American Federation of State County Municipal Employees Council 93 local 2417
which represents maintenance registry and engineering unit leadership for co-signing of employment contract. John I'm going to let uh Director Cron >> Yeah. Um as the uh union members are going to be coming in, they're
co-signing. Now, I just wanted to let the commissioners know that as um as of earlier this fiscal year, specifically July 2nd for the facility maintenance contract, July 10th for the maintenance contract, and September 10th
for the engineering contract. All three were engaged in a signedou pursuant to the agreed upon firm. So um these months later we have brought uh our friends from ask me back in to cosign um each of the um contracts that you endorsed last
week. >> So they're here just to sort of say >> welcome everyone >> where we stand and I will yield my position so they can come to the table. >> Okay. Kevin, why don't you come up and say >> the big chair of the door? Good. Very good for you. So, we're here to sign the contracts
that we signed last week. >> That's correct. >> And this is >> threeear contract which we're one year. >> Correct. >> Okay. Welcome. >> Yeah. Thank you, Commissioner.
>> Always happy to uh put anything behind us, >> particularly if you know bargaining agreement. So, welcome. If you want to say anything, now's the time to speak up. It's uh I've been with president for over 20 years. I'm going we just got another term for two more years for myself.
>> Congratulations. >> Going on and on. >> Condolences. >> I know someone's got to do it. I'm here with my staffer Jazz from Asad. >> Welcome. >> Nice to meet you. >> Also got our crew from engineering. We got Mike as our secretary. Bob's one of
our members of the negotiating team. We got Sheila who's our new vice president. Uh she's going to be our new vice president for the next two years. >> Um as I said in the past, I thought negotiations went fine. It moved along pretty good. Um since the director's taken over, I think we've done two
negotiations. Yeah. >> And they've been pretty quick. I mean, 6 months around opposed to the past years, we've had gone off a year and a half sometimes. Um so he's always been professional. He's always moved along pretty good and we appreciate the county
negotiating with us with labor and um I think we do good. We have a bridge between management and the union with labor and I thought we've always negotiated fine and got the business done and uh for servicing no county and we appreciate your time and work that
you've done on our behalf for labor and that's it unless Jazz wants to say something I'm done. Oh, I'm just happy to be here and I love being a union web. So that's that's my blood and I just I
just like for management and I don't even follow the contract and we don't have to come back here for other business for when we come back it's good business not bad business just let's follow the contract and we go from there. This is my perspective. May I ask
a question? >> I'm sorry. >> May I ask a question? >> May I ask a question? >> Sure. >> Yeah. Is this your first contract with >> No, my first contract with 247 group. Yeah. With this group here. Yes. >> And where you from? May I ask? >> Oh, originally or so. My office where
you >> My office is in Boston. I have some other units. I represent Hall Kaset Bentry Town of Dam. >> Oh, there you go. >> Yeah. I was in the private sector. I have Boston Medical Center. Okay. >> And I have um my CL hospital as well and
I will visit the whole town is your favorite one, right? >> I'm I'm getting there. >> We're getting there. We got >> Oh, nice to see you. Look forward to seeing you again. >> Like you said, >> when we if we see each other, I hope it's in a good term.
>> We still have Bill Chas on the board. >> Bill Chason. Yes. >> He's technically my supervisor. >> He's a good man. >> Yeah. >> I worked on him 100 years ago. >> Mhm. >> He's a tough guy, too. Yeah, he is a good guy. >> Okay. Well, we're all set if you want. Are we physically going to sign him
today? >> Yes. >> Waiting for Have you signed them all? >> Not yet. Cuz we >> So, we started want to do this, John. You want sign or >> You're all set. They've already >> We've already signed them.
>> You want them to sign them before you leave? >> Yeah. >> That's fine. All right. Okay. >> Thank you very much. Yeah. >> All right. We'll come. >> Thank you. >> Happy holiday. >> Good to see you. Pleasure to meet you. >> We'll see you. I'll be good. Right. Good
to see you. >> Good luck. >> All right. Good to see you. >> Judge Walsh. >> Where did he come from? >> He's with the number 247.
247. Okay. All right. We'll talk. Very good. Really? You live in there? >> No, I'm a guy. >> Oh, I represent K. >> Oh, really? See that? >> Yeah. Charlie Charlie is my guy. Charlie's a good guy. >> Great guy.
>> Really solid guy. >> Yeah. I'm sure it went well. Tim, the >> bride that war. >> Leave it open. Leave it open, sir. Leave it open. Yeah. >> Yeah.
Now those are Johns. He wants those signs. We got a bunch of things we can do. >> No problem. I'll sign them as we move along. Okay, that was >> number five. >> Yes, sir. >> Public comment. Thanks. >> Number six, public comment. >> John, you want to sign? Yeah. Mhm.
>> Every meeting we have a session for public comment which includes anyone on the zoom or anyone who comes in person in person who wants to make a comment on any item concerning the county.
Now is the time. Anyone in Zoom who has any comment? John, did you have anybody that I'll serve? Okay, last call for public comment.
Seeing none, we're going to move on to old business. We have none. Number eight, personnel matters for consideration. Agricultural schools first. There's several here. >> Right. Mr. Chairman, what I was going to suggest in looking at the very very long
list, I'm going to with your permission, of course, break it down three ways. We have an appointment We have a resignation and then the rest are rate changes. So I'm going to make one motion for each one as a group. Fair enough. Sure. Right. So I'm going to move on first at the North County Agricultural
School. The notice of appointment of Aaron Hayes as the animal science for person at the rate stated her date will be 12125. So moved. >> Second. >> We have a roll call. >> Roll call on the appointment of Aaron
Hayes. Commissioner Collins. >> Yes. Commissioner Stady. >> Yes, sir. >> Chairman Bo, yes. It is unanimous. Notice of resignation of Samantha L. Right Aren. >> So, now I'm going to move again with your permission, Mr. Chairman, through you. >> Okay. I see it. I see.
>> That's all right. I'll move resignation. >> These are all notice of resignation. Well, some are some are, but I'm going to move all notes of resignation for the following individuals. Uh, and I'm going to if there's any from the dates of 1121,
they're all all 112125, which is good. So, they're all effective date 112125. Samantha Abrams as a student summer camp. Claire Amador, student summer camp. Alisa Cole, Vasti, girls soccer
coach. Lewis Guzman, JV boys soccer coach. Jessica Nev, substitute nurse. And Sarah Ragna, student labor. and Thomas Ruana LTF substitute. Um, all those people are resigning. The effective date of resignation was
11:2125. So moved. >> Second. >> Motion made and seconded on call the role. Commissioner Collins. >> Yes. >> Commissioner Stady. >> Yes sir. >> Chairman Shay Street to zero. >> Right. The following Mr. Chairman again
through you your permission. I move all these as one group. This is a notice of rate change. Uh they're all rate change and uh I believe the effective date if I'm not wrong is
all for 12425. So I'll move the following for a rate change. Um, David Austin, Kyle Boniker, Gavin Horin, Claudia Shambert, Michaela Cole,
Quinn Larity, Ava Griffin, Landon Holmes, Addison Boseber, Logan Latanian, Richard Leeds, Amelia Levenson, Christopher Mloud,
Kate E. O'Harn, Noah Perkins, Olivia Rose Pair, Jillian Senate, Emily Smith, Toby C. Taff Berman, Connor Thompson,
Kelsey Whaleman, Mark Wilds, and Owen Yetman. These are all student labor off for the rate change and off effective date 12425 which is tomorrow. So move Mr. Chair. >> Motion made second. I commissioner
Collins. >> Yes. >> Commissioner. >> Yes. >> Chairman Shay votes yes. All the rate changes are in effect. Thank you. Next. Wson Recreation Facility. >> Right. Mr. Chairman, again with your permission, I'm going to move a group
that are on notice of resignation uh because of being seasonal golf course associates. Uh some of the dates do vary. So I will notice the dates, but I I'll make this a blanket motion that the notice of the resignations uh range from
91325 and they go through I'm sorry I missed one. They actually range from 82025. Sorry about that. And they go up to and include 112825.
That fair enough, accurate. >> Mhm. >> So, I'll move the resignations at the Walstone Recreational Facility for the following individuals as seasonal golf associates as the dates indicated. Uh Mark Welch, Jacqueline Pette, Ava
Robertson, John Sassy, Brena Shapiro, Michael Shaw, George Anne Wallace, Charles Ward, Aiden O'Sullivan, Robert Robinson. All moved and the dates noted the flight race date. So moved. >> Second.
>> These of course are all some of people who work at the golf course and golf course closing. Yes, sir. Next week. Motion made and seconded. uh Commissioner Collins. >> Yes. >> Commissioner Stady. >> Yes, sir. >> Chairman, vote. Yes.
>> That concludes all of the personnel matters for today. Thank you very much. >> Number nine, payroll and expense warrants for approval. >> Mr. Chairman, your permission. We have three for approval for the warrant list of 12325. Number one, uh, item 26-22,
move approval of the payroll of the county, the sum, $143,000, $87,556. So moved. >> Second. >> Motion made and seconded. C. Commissioner Collins.
>> Yes. >> Commissioner Stage. >> Yes, sir. >> Commissioner Shay votes yes. Motion's adopted. Next. >> Second. uh expense of the county 12-01-26 move the sum $125,296
97 so moved >> second >> motion made and seconded commissioner Collins >> yes >> commissioner sty >> yes sir >> commissioner sh adopted >> and last item Mr. Chair uh the Walls and Recreational Facility credit card payment 12-2-25
move approval of the sum 12,760. So move >> second. >> Motion made and seconded on Commissioner Combmes. >> Yes. >> Commissioner Stady >> I. >> Chairman Shay that adopts a payroll and
expense watch for today. Thank you. Number 10 2026 county calendar for approval. Director Cronin. >> Thank you, Commissioners. That time of the year, we are proposing um the listed
holidays and dates for the calendar year of 2026. Your vote in approval. >> All right. Nothing out of the ordinary here, right? It's pretty standard. >> No, you're 14 days altogether. Pretty much the same. >> Commissioners, if you look at this
calendar, I think it's in order. It doesn't jump out as anything, but I would move if there no problem I'll move approval of the calendar 2026 uh holiday calendar includes the holiday
and dates as presented by director Cronin >> second >> on the 2026 calendar commissioner Collins >> yes >> commissioner DY >> yes sir I >> chairman she votes yes we'll adopt this
calendar >> subject to change as it goes Marching lawn number 11 report on phase one of county document centralization and digitized digit digitization project. How's that?
>> Director Collins >> Bronin. So I I'll introduce this briefly. Bill will pro provide you the details. Commissioners earlier this year as you know um the county um altered the disaster recovery room space downstairs. They're relocating it to the agricultural high school in its place.
We have a highdensity storage system that finally relocates all county files and human resources files in a secure manner. Um many of the files uh prior to that move were dispersed across various locations in the county. Some within the registered basement, some of the blue
house, some here. Um so starting this past uh summer, we hired a temp to um come in and um go through every single file to assess its value. Um it's important to uh public records uh for
retention and then finally uh scanned these images into a directory for the county that Mr. Buckley is now going to go through with you. This is it's important to note what Bill's about to show you is conceptual. Some of the files are indeed indexed, but there are so many of them, it's going to become a
process for the assistant county director to um finally get through all of them and properly um index them for easy use and and retrieval. But it's a milestone and that's what I think Bill is about to show you today. Did a great job working with Andrew um in the past
several months. We thought today as we approach the end of the calendar, we give you a peek at what um electronic file storage finally looks like um to complement the hard file storage that we have downstairs. Thank you, Mr. Chairman. I'll yield to Mr. Buckley. >> Okay, Director Buckley.
>> Thank you, Mr. Chairman. I apologize for not appearing before you. Uh I'm going to do some screen sharing to show you some of the things we're doing so it's it was easier to be at my desk. Uh so as the director said after successful completion of the highdensity storage unit project um through your leadership
we were able to have someone on a young college student Angela Burge who I think we all got to know and and did an exemplary job over a 3-month period from August to October. Uh as you may remember we were able to successfully get our hands on a number of files that
were stored in various places mostly in the Denim County complex. We brought them all centrally here to uh 614 High Street. Uh Andrew God uh Alex Godlo him pulled uh tens of
thousands of pages apart uh taking apart um staples that in some cases were twice as old as he was um from these documents to ensure that they were all scanned uh and put into a sort of loose order. um that allowed us to both house them here
in the centralized storage unit but also house them digitally. So I just just for uh a refresher the term public records is broadly defined to include books, papers, maps, photographs, tape uh tapes, financial statements, uh statistical tabulations and other
documentary materials. And um chapter 4 subsection 7 of the general laws governs that I am in addition to being the regional services director also the public records access officer. So it's important for us to really understand uh
and have a well indexed knowledge of what uh pieces of documentation we have and also to go through from time to time uh and say what needs to be retained physically, what needs to be retained only digitally uh what does not need to
be retained at all. the uh secretary of the commonwealth is the uh overarching secretary for public records and he promulgates the 126 page municipal retention sk. So we went through that as
we determined what to to keep here in the county and what to to shed. We shed a lot of back issues of Niko magazine for example that weren't in file folders. We shed a lot of um duplicative material. uh some of our predecessors in county government really believed in
having 10 copies of every set of minutes. So we were able to to shed and and slim those. But uh really the the records fell into three categories. Uh personal records and documents, purchasing records and then board meeting minutes, agendas and policies. the the personal records are under
control of the HR director and are being housed in the highdensity storage is one two uh there's six large carols uh two-sided to take documents HR has uh
one 2 and 3A in of those six storage units they are locked and they are about half full purchasing records were kept by our procurement department uh generally retained for 7 years many of them were in the basement of the registry as well. The older ones, uh, we
were able to, uh, with Alec Lano's help, um, take a lot of the records that were four, five, six, and 7 years old at the end of needing to be retained, but also not needing to be up here with us on a day-to-day basis, and put them all down
in order uh, downstairs in Carol's uh, number four. So as those records become obsolete and no longer need to be retained, what what can be done is in a yearly basis in a rolling fashion you take all of 2018 when 2018 comes up and
you get rid of all that and you put 2026 in its place. So you you just sort of you don't increase the amount of space you have. It becomes sort of static. Um but it's iterative as as the as the um requirements to retain the hard copies move move beyond you're able to get rid
of them. And finally uh agenda minutes and annual agendas minutes and annual reports make up a large the part of the third category of documents and most of those are forever documents which must be retained as the statute says for the life of the commonwealth. Um, we also
have uh retained things like meeting minutes which are forever records from the trustees of the county tuberculosis hospital which I'll get to a little later. Um, but so we were able to put all these together uh and have all these documents
digitized. And I'll sort of pull up here um a simple one page I created to sort of visualize what this project actually entailed. So that's the one page here. You we're talking about 21.1
gigabytes of digital digitized digitized information, 7,31 distinctive files across 191 uh folders. And just to sort of show you the shelves I talked about, shelf 3B um is empty and
open. Shelf four, which has uh physically ha has about 55% of its space filled. That's purchasing records. Shelf uh five has about a third of their um records
filled. Those are legacy um purchasing records, contracts, and capital uh documents. and 60% of shelf six which is a lot of our minutes and the like. So again this bar graph uh this circle graph shows us about from
our documentary holdings what they are they're mostly meeting minutes agendas purchasing documents and a small parter uh historical documents legal documents uh and memos as well. So in the I what I'll do is I'll I'll open up the
digitized documents to show you just what Alec did in this first phase and you can see how many different folders there are agendas uh and things like that. So we just to use agendas as an example we have back
for about 15 years um digitally all the posted agendas you can see them here. One of the things I'll do in the second phase uh which will take me probably for the rest of the fiscal year uh in a
in a peacemeal way is to better index all of these make sure that all the agendas have the exact same titling throughout from the oldest agenda we retained to the newest agenda we produced this week that they all have the same title um so that they're very
easily searchable. Uh I'm also many of these documents especially older documents relative to the hospital um and some of our capital projects they were digitized by either boxes um as you can see here box 10 was large
um building administration project notes uh and many of those those scans are wholesale scans that over the next few months what I will do is I will break them up again give them a very unified um digital footprint and and title that
can make things easily searchable for when I'm no longer here, when the director is no longer here, when you're no longer here. If someone needs to go back into the archives to find something, especially if it be uh minutes, especially if it be a contract, especially if it's um information
relative to capital work on a building, we can do that in short order. um and switch back to the the the physical documents. The the final stage once all of these the digital footprint of these documents has been um solidified what
we'll then do is connect it to their physical copy. Some of these documents uh for example agendas only have to be retained for a year. Um but we are scanning all a lot of old agendas. At the time when we examined that we had
about 5 to 10 years of old agendas we were the the sort of a posting page that we were keeping. So we're scanning those we'll continue to keep them but they don't need to be kept uh in hard copy form. So uh what we will do is for
documents that we do we must keep both digitally and in hard copy uh we'll create a compendium where you can you can see the document digitally but know exactly which carol which shelf front or back left or right side where that that
real uh document will be. Uh the other thing that I will be doing to finish out this project is we have a lot of contractual documentation for the work that's been done in our buildings. Um, and this is a even though that the because of the retention schedule only
being seven years, the look back isn't perfect, what we'll be doing is going back looking at those contracts and purchase orders and trying to create for each building sort of a story and timeline about the work that's been done. So uh what that will give us is something better than what we have now
to understand a as again staff changes, directors change, institutional knowledge could sometimes be lost uh to have a real productive um background of of what work that was um undertaken. And just as while we're
doing this, I'll show you some of the more interesting things we have. This is the um these are the hardbound beautifully hardbound copies of the uh Northfor County Hospital uh minutes. It's 100 years of minutes right there. We're working uh we've digitized them all and we're trying to find a time to
go uh give those minutes uh through a thumb drive to the Brainree Historical Society. They had a very interest a keen interest in in reading about the proceedings of that um institution that was such a large part of their town. Bill, are you attempting to show something on the screen?
>> Not coming up. >> Oh, >> let me uh let me try this. >> We have the summary sheet up though. >> Let me share screen share.
How about now? Can you see now? >> Yes. There we go. >> So, those are the hard bounds. There's uh uh 2 4 6 8 uh 11 uh volumes. So those are those were pretty cool to look through. Uh Chairman Sheay was helpful
in um decoding some of that stuff for us as we were breaking it apart. This kind of shows you where the storage is now as far as the um the physical stuff. Um everything has been scanned. What we'll
do now is really begin to a lot of a lot of our minutes are bound and they're now in order on the shelves, but things will look more like this you see here in this third um picture putting things in a lot of uh boxes in chronological order um
that are more shelf stable for the long term. So we we everything is now organized by subject generally organized by time frame. But um at the end of this project the downstairs will look mostly um like that full of uh boxes and
binders that should be very easy um to locate documents when we should need them. Uh, and before I sort of turn over to questions, I did want to pull up some interesting fun documents that we found
that may be of interest to the commission. I have here share. we were able to have. So, this is the 19
uh 78 primary certification when Commissioner Hearn be won the Democratic primary. But in it, we have our late former chairman O'Brien coming in a close second. not a close second,
but um second to him in 1978, many decades before he was elected commissioner. We also have this um beautiful drawing of our 614 High Street building which was scanned with the help of Patrick and his
team. Uh we we had a number of documents that were engineering drawings. This is from 1978 and it sort of shows where we are in relation to the square. And I also have
this is the uh this over >> this is the certification of Peter Collins's first election. And when I pull down to page 21,
>> I see the certification with Quinsey signed by a younger Joseph cler. >> I remember him well. >> So th this project uh I thank you for your as a public records officer, I thank you for your commitment to
retaining records. I will say sort of um with sadness it seems what we we became aware of as we were doing this is very clearly that there is a a sort of Lindesf on fire point at which we don't
have a lot of records beyond and we see that really coinciding with the movement to the building we're sitting in right now. There's not a lot of director's notes. uh there's not a lot of things that have been saved from the 40s and 50s and early 60s. Um and that's clear.
Obviously, the public records retention laws were much different then. Uh and we were moving out of a courthouse into this building, but uh there are a good deal of information back into the late '7s. So, I know uh it was a priority of the commissioners to consolidate these. We'll at the end of this project, we'll
have a a really tight and right system here at 614 to maintain these records. And um it was also quite enjoyable because uh we got to look at some very interesting historical uh pieces as well. So with that, Mr.
Chairman, happy to answer any questions you may have. >> Any questions for Bill? >> If I could chair, of course. Uh, so first of all, great job by you and Andrew. Uh, a pretty long project and I know you had your hand in watching over Andrew.
Andrew completed his path. Is he done with us? >> He is. >> So, it'd be great if you haven't done already to maybe put some kind of a letter in his file. He's a young man looking to do things. Maybe put up a little character reference or something like that if that's appropriate. Might be a good thing. You know,
>> I can't I can't tell you. I know he's actively looking. We've we've been we've been giving him good references the last few months. >> Oh, okay. Good. Okay, great. Great. He's looking. He's looking. But anyway, um is there a shelf life that actually know like some of these things can just be destroyed? I mean, some of these things
>> I throw here have to be kept like 30 years. My god. I mean >> they um >> Oh, I see. those the the public records retention schedule some HR documents
like if you apply for a I I I don't want to speak some of them are quite short say if you apply for a job and um are not selected that might be as little as your application may need to be retained as little as 30 days or 6 months but things like
insurance settlements for employees have to be retained 30 years after the employee leaves separates from the employer. So if if you think of that as the um
the span we're in some some things are are very uh are retained. Often time the word is until administrative use ceases. Others are forever documents. So generally minutes, agendas, county uh minutes, county reports, th those things
are forever documents. Uh agendas as I said are are year-long documents. Most purchasing records are seven uh years and then they can be destroyed. Some things we also want to >> All right, with polite interruption. So two things when I get is like when you go to destroy the documents,
>> is there a certain way? Do you have to shred them or do you have to take them to a certain place where they destroyed such an official document? >> It depends on it depends on the um what what's the nature of the document? >> Okay. >> We generally shred personnel matters. Um >> Okay. All right. >> Something like an an old agenda. You
don't have to shred. >> This I'm guessing >> will be an ongoing process though, right? Because each year some of those things will time will be up and then you that's how you going to make room, right? some of the stuff gets destroyed and then you replace with the new older
stuff or whatever. So, it's going to be an ongoing thing. You'll be >> right. And that's good to have a digital catalog so you can kind of tell uh and what I'd like to do at the very end is sort of color code it so that >> you have say in a um in a spreadsheet you'll you'll have what the document
name is and when it ceases to need to be retained. >> There you go. >> Go through and just call from time to time. >> There you go. >> Good. Okay. Great job, >> Commissioner. Because I had some experience doing this in our city of Quinsey, and believe me,
>> 20 years ago when I started it, we were way behind and we had uh to pick out a fire department, but we they had the physical payroll of the old IBM sheets in in in the central fire station. They filled the attic. >> Oh, wow.
>> The payroll. Wow. >> Like this. So, we really got going. >> Yeah. >> And it took some It it took some help from the mayor and city council because we had to appropriate some money. We adopted uh kicking and screaming. The the 17
department heads were ordered by the mayor to to report to the city clerk and bring the deposition schedule. Well, after a year or two, no one, you know, they weren't used to doing it. After a year or two, they now
look when's the clerk gets calls and I've been gone for 10 years. When's shred day? So, usually in the summer, they had a truck, however they got it there. >> Shred day was held at the rear of city hall and into the truck and you checked
everything off, went to the shredder. The shredder goes to Avon and puts it in and we actually follow it. Then you write a letter to the secretary of state. The following stuff, the following records, public records were processed in this manner.
>> Good, good process. >> Computers helped a lot, but you know, >> uh, the trick is to keep doing it, right? >> I can't believe that we actually >> we're small compared to >> That's a good thing that the county did. This would do if someone came in here in one of the records of the meeting in
>> you know the '9s the 80s 2001 >> Mhm. You'll see the bond the bound ones there are 1880. Those are those are those are easy. We got to we got to get the ones that are free bound in some manner so we can put our hand on. >> Yeah.
>> But it's kudos to um John and Bill and >> that man from Waranthem we had >> playing Bill. Anthony was his name. >> Andrew. Andrew. >> Andrew. >> He's a good kid. I think he works >> nice. Good. >> Somewhere else. Good.
>> He he he was good. We were very lucky. >> But we're going to keep going, right? >> Educational was great. Thank you, Bill. Thanks for >> good update, >> everybody. Thank you. >> No, no questions for Bill. >> Tap. >> Okay, >> good. >> Number 14, report from the procurement
department, bid openings and contract awards. Marry, come on in. >> Good afternoon. >> You got one at the school. Yes, we have a carrier who's been working with the Axel for several years and we wanted to
uh renew his contract deployed. >> Steve McAllister, >> correct? >> Blacksmith Faria Services. >> Correct. >> Looking at just his price list. I shoot you have a contract. >> Yes. >> And we're ready to go today. >> He's the only bidder. I assume
>> we didn't have to bid. There's thresholds from the state for schools that are different than our threshold. So this is relatively low funding. >> Okay. >> So we we know Steve and he's >> Did he go up at all? There's prices he >> just slightly but not that of the
>> Do you know if he works also for the Bristol? >> I don't know. >> Does he do the same job for them? >> Oh, not sure. >> Bristol. >> Oh, >> the other Yeah. Not sure. >> Do you want to know how many
New shoes, new interesting list. Yeah. >> A pair of new shoes. >> It's amazing. >> Times four. >> Yeah. Times four. >> Yeah. No. >> Okay. So, it's pretty straightforward. We're ready. It's a yearly contract
>> just for one year. Mhm. >> One year. Okay. And paperwork is here. We'll sign it. >> Getting harder to find carriers. So, >> yeah. >> Maybe they should, right? >> Yeah. >> Take good place. >> Good career go. waiting for you.
>> I I'll move uh we approve transmission. I'll move we approve >> uh for various services provided by Steven Mallister. Uh believe list as attached to this document prepared in one year from January 126 to
December 3126 I believe in accordance with the tax contract. So moved. >> Second. >> Motion made second. I can call a role. This is for the far services at the agricultural high school for one year. Blacksmith.
>> Yeah. >> Commissioner Collins. >> Yes. >> Commissioner Sty. >> Yes. >> Commissioner Stables. Yes. >> Just declare it's not a blacksmith. It's a frier. >> You can't call. >> It's not a blacksmith. >> I didn't know what it was. >> I'm just trying. >> There you go.
>> Put it in the house. And if someone said, "What's a frier?" And I say it's like a blacksmith. I don't know what else to >> Thank you. >> Thank you. Like a football. >> Thank you. Kaput doctor. >> Yeah. >> All right. >> Yes. >> Okay. Contract begins 1126
to 123126. You signed right now. >> Did we vote that? We approved it, right? >> Roll call. >> Uh Peter, did he do a roll call? >> I did a roll call on it. Yes, >> he did a roll call. >> Yeah. Just making sure >> cuz he signed it.
>> All right. Next item on our agenda. 13. Report of the county director. Director call. Yeah. Director Cronis. >> Thank you, Mr. Chairman. Uh, good afternoon, commissioners. Just a few items for you. Um, confirming January 30th for your next county commissioners
association meeting in Plymouth. >> Oh, details to follow up. >> Yeah. >> Um, happy to announce uh the county has identified a candidate for carpenter replacement. As you know, our former carpenter retired at the end of September. Uh we've been quite busy over
the last couple of months uh interviewing candidates and extended an offer to somebody conditionally um on background checks um and so forth. So with all hope and expectations we may very well see a blue paper before you
next week for our next carpenter. I'm also happy to let you know that the rent district court bathrooms are done. Um, our plumber has done incredible work down there over the last several uh, weeks, couple of months if you will, redoing um, these bathrooms and um, they
look great. I was talking to plumber yesterday, Jim uh, put a put a lot into it. In fact, he's going to be moving down the hall. Uh, there's another large waist drain that has completely uh, failed um, in the concrete. So, he's got more work to do down in Rentham. Um, but I'm pretty pleased with the work that
was done and completed over the last couple weeks, couple of months, excuse me. Um, commissioners, just FYI, I'm I'm looking to pulse a meeting um in early January with the um Clifton Larson Group. Um, one year from the end of this month will be the completion of spending
allowances for any ARPA funds that have been awarded to the various communities in Northfor County. It sounds like a long way away, but um when Clifton Nolars comes in, we're going to go through a quick spreadsheet that shows um specifically where each community's award is with respect to the amount
spent against the award, the amount not spent. Um this is part of the monitoring process that I've been talking about for some time. Um and I think it would be important to have them in early January with one year to go to kind of give you a snapshot of where the county stands. Um, I'm working with a production
company that contacted the county relative to an interest in renting the golf course on December 8, I'm sorry, December 15th. Um, the production company's looking for a relatively long day starting very early in the morning to late in the evening to use the parking lot for approximately 200
vehicles. Um, the new restaurant for staging and um, food services and so forth. Um, I'm currently allowing uh, Mr. Frasier, who runs the View Restaurant, to work with the vendor to see if they can come to terms on this before we announce anything. But, um, if
everything goes right and well, you may very well have a contract in front of you to affirm this particular production company's interest for, um, using the golf course. Um, just an FYI, uh, our electrician is on vacation this week. Um, I met with him yesterday. We did a
very thorough um, coverage document. I'll be covering for him. My number has been shared with all his contacts. I'm going to head over there after this meeting, make sure everything's covered um in facilities as they uh encounter their shift changes. Um next week, December 10th, you'll be
asked to consider voting on content for the upcoming September, excuse me, uh supplemental transfer uh meeting with the advisory board to be held on December 17th. So, your vote will be a week ahead as usual. You'll have that material before you next week. I'll be
talking to our fiscal team um after today. All submissions were due yesterday. No, I think today actually. So, we're looking to uh tackle what people's needs are and have them before you in a week. Uh and just a reminder, last week you voted to update the
handbook for non-un personnel. So, that has now been posted to our website. Uh we have two handbooks up right now. One is for the non-unions. That's what you voted yes last week. um the union one which um is still in place until we do our respective impact bargaining uh is
there as well. So people if they have any questions or thoughts can get a hold of Gerard Foy our human resources director um if they have difficulty finding it. And then finally commissioners before you I just ask how you would like to handle the upcoming holiday schedule. Um two weeks from
today uh we're expecting to have a an office party. Um and following that perhaps a commissioner's meeting and following that an advisory board meeting. So be a long day in 2 weeks. Um and following that 3 weeks from today is Christmas Eve which is a county holiday.
>> Yeah. >> So I'd like to get the commissioner's sense on how they would like to handle the scheduling for next week's meeting time and whether or not there's an interest in meeting the week of Christmas and then of course the following week which is the uh week of New Year's. kind of look at everything tough week
Christmas week and Christmas Eve I prefer not to be not to be screwed but I mean this I would like if we could I was thinking about that coming over I that written down is maybe we did last year we just we don't we definitely met >> we met last year
>> we met on New Year's Eve or earlier in the day >> yeah so we could do the same thing maybe change the time okay >> but make it like an earlier meeting >> all right well commissioners keep that in mind and we'll take the comment and we'll set it next week So everyone will know what we're doing in the next 3 weeks. >> Yeah. >> All right. >> Yeah. Skip Christmas Eve, move New
Year's Eve. Yeah, me. But different time. >> That's my thought. Whatever. Okay. >> All right. We'll square that away next week. Okay. >> Um things are starting to accelerate. That was all I have at this time. Thank you, Mr. Chairman. >> All right. Good. Any questions or
director John is do you have solution? I don't know. Um, >> I don't even >> give me a second. I can get it. >> One minute. >> We're going to be in one minute recess
and then we're going to finish our agenda. >> Next week we have a regular meeting plus school board, >> right? >> And then the final week set. >> Thank you. We're back on the record at
our final at our regular meeting today of December 3rd. Um, we have no final items. However, I too have two matters of housekeeping. Uh, I want everyone to
keep in their thoughts and prayers. Uh, a member of our group that two members of our group who passed actually these are in-laws or father-in-laws in both cases. Uh, one is Robert Kelly of Quinsey passed away last week age of 92
of Quinsey and was surrounded by his loving family which included brothers and sisters. One of his daughters is our very own Lari Botti of our treasures office and our sympathy goes out to Li on the pathing of her father. We have
another one that we became noticed today of Paul Thomas Fennel, a proud Korean War veteran, passed away peacefully on Sunday, November 30th, 2025 at Lawrence General Hospital. Paul Thomas Frell is the father-in-law
of our very own Lucille Cassus uh our director of RSVP. So, uh, sympathies go out to Lori and Lucille at this time. I have nothing else. We're going to have a regular meeting next week, whole meeting.
>> If I could and sympathy again on the whole, I'm sure we all express our sympathy for the losses as you've read. Um, on a little bit slightly brighter, better note, I had a chance very quickly to appear before the Canton Blackboard Board last evening and talked about um,
our CP and our our drive to collect things for the veterans, which is always a good thing. So, we want to urge everybody out there to try to bring something in for our veterans. Lucille's doing a fine job on that and we want to bring >> that the deadline's coming up a couple
of weeks, but yeah, we got time. Look up a small article toothpaste. >> I notice some of them. Yeah. There's some things in the book. So, >> show you. >> It's a great It's a great thing. I should remember that. >> Okay. Last call. >> Notice to adjurnn, please. >> All right. I will move
>> that we adjourn at 153. >> Second. >> Motion made and seconded. All in favor? I. I. >> Thank you very much. This meeting is adjourned.