good afternoon I'm now going to call the Wednesday February 12th 2025 meeting of the norol County Commission is to order on Wednesday March 29th
2023 Governor hey signed into law the acts of 2023 an act making Appropriations for fiscal year 2023 which included a two-year extension on the option for holding public
meetings option for public meetings to be hold to public bodies to hold report to to hold remote meetings by suspending certain provisions of the open meeting law Mass General Law chapter 30A section
20 that action was effective immediately extending the current option for remote meetings through March 31st 2025 soon to be here thank you would you please join me in saluting the
FL to the flag United States of America to the stand na indivisible jice for all thank you call the RO commissioner I present sir commissioner
Collins sh we have is present we have a corner no executive session today John no sir good number four minutes of the open meeting law of February 5th 2029 and of the executive session
meeting on January 29th 2025 I'll move approval of the uh meeting minutes of of the Open session of February 5th second
second Mo made second all in favor all U Mr chairman I'll move approval of the executive session of January 29 with stipulation Min to be held until six time CH uhcl State can be released we'll move second motion made and seconded on the
approval of the executive session minutes of February 29th 2025 to be held to a later date January January 29th to be held to a later dat thank you
all favor by 3 to zero thank you very much number five appointments we have one appointment this morning two two sorry I'm taking one a time any introduction Lucille casses who's going
to be in is the incoming director of RSVP came to work after a nationwide search with us on Monday and Robert and John are taking her under their wings and we're Lucille's leading fast so Lucille get up here in the big seat all
right a hot seat um Commissioners this is Lucille castles M that's corre County thank you very much how are you I I knew this since I saw her resume
coming through the line Lucille worked for Nora County I don't want to tell her he is and you'll know how old she is but for eight years yeah through her college career and everything she worked at the jail the old jail I you you started the old jail I did
start at the old jail well there few of you left right yeah Sheriff Cliff Marshall or oh Cliff really wow great guy Wonder lost him too so yeah he was really great and then when off to finish college and went off
and worked for several public private uh entities the most recent thought bills place which work for a number of years and uh all the various things that go with it and
a dynamic ad for a new strep caught her eye I don't know how huh yeah it did and that's how she came to us and John John and the team went through the resumes
[Music] and rille is here to pick everyone's pick their brain and then we'll get ready for hopefully to fill the number two job which whenever Chris wants to
welcome Mo thank you very much delighted to be here any question questions Commissioners any comments of relatives I just uh if I would thank you um you know it's one of
those uh we we're we're very blessed we have great people working in the county yeah and with the Commissioners and RSVP and the job that Robert has done sometimes goes under the radar and that's actually a good thing because you don't hear anything and that means
everything's going fine yeah um but I I'd like to see you get your feet wet and get in there maybe again like anything else sometimes you put your on in front on thing I know one thing we care about greatly is the Veterans yeah and um uh that was something that we had
a ride of Vet program yeah and we have some other things we want to talk about but uh you're going to have lots to do yeah I'm sure he'll fill you in and you'll see yourself but yeah this would be a great challenge for you yeah you know I'm very excited about it and I think um you know my background in
nonprofit work and marketing Communications I I see a lot of opportunities to publicize the good work that that R SHP is doing and um you know what the commissioner's commitment is to to that Ro and U you know how we can
help more veterans perhaps yeah that be good I love working with volunteers ti so good it'll be fun well we'll put you to work all right good I'm looking forward to okay okay Lucille you already V already
voted her appointment right yes we did but Mr chair you wouldn't mind U appreciating her introduction I thought we'd give her a few minutes to inform the commissions of her full background uh what brought her uh to our attention and really what leveled her up as the top candidate for
the job that you've appointed her to so if you would mind Lucille give us a little bit of a history beyond the beginnings if you will at the Sheriff's Office oh thank you Joe also for the for the introduction and and to John for a great interview which got me really
excited as well so for those of you who don't know me um I've been in public service and nonprofit work for most of my career I had a brief in a working at an ad agency and uh in business development and I was like a fish out of
water I think I have a servant heart and I uh loved being uh in the roles that I was in um I think the most significant and relatable would be um my work at the hospital in Plymouth in Plymouth and Beth Israel Deacon Plymouth Hospital
which was Jordan Hospital was there and um also I was director of public affairs and also at father bills as Joe mentioned uh in the um Chief development officer world so I I owned marketing Communications fundraising and also
volunteers and we had about 400 volunteers and uh they ran the kitchens in the shelters and very integral part of the process every single day seven days a week and uh basically an extension of the workforce if we didn't
have them the kitchens would run so uh when I was there I also developed a distribution center uh which created more volunteer opportunities to sort donations and also helped the bottom line because the amount of inine donations were coming in were
significant so um that was one project that was really fun and uh so I think over the last four or five years I've just been looking for something uh that sort of combines all my skills and expertise and when I saw this online I I
was I got excited about it because I uh I love working with seniors I I was born to older parents and I had a lot of seniors in my life and um they have so much to offer and uh I just love talking to them so I'm looking forward to just
kind of getting out into the communities to the partner sites and Shoring up those uh relationships because I think it's a lot like fundraising where you retaining your your current donor base and you're you're looking for new new donors but you don't want to lose the
partners that you have um because of neglect or anything so you want to you know make sure they're happy and that and then of course volunteers are happy if they're having a good experience with them so uh I'm looking forward to meeting all the people that that Robert relationships he's developed over the
last 10 years it's pretty incredible what he's accomplished with Chris I met Chris yesterday he was wonderful and uh you know certainly working with veterans I I I love the idea that we have that program and my father-in-law's a veteran and couldn't get aride to his doctor's
appointments if it wasn't for people like the volunteers who who got him there um because we were all working and you know it was hard to get them to where he needed to go so I see the the vital nature of that program as well uh but I also see the possibilities of you
know making sure that the county uh as a regional entity is is um you know recognized for this type of work either through newsletter or social media where I have that background so that that could be exciting as well and
getting you guys out maybe for photo ops and press releases and things of that nature okay so maybe not so under the radar but I don't know maybe not too high above the r you talking the right language yeah I think I think there's
just there's a myriad of opportunities for that so um yeah that's what I hope to do and carry on the good work and uh like you said maybe put my little fingerprint on it as we go so um Robert did a fabulous job and
we can't thank him enough for all the Poli on for but we're excited to have you on board your resume speak for itself it's it's one so we're excited to have you thank you so much just because she was brought up in Milton that doesn't mean went to branch
is I've gone about five miles since my birth the sore area yeah Robert I mean even three days the the amount of um processes and and things that he's putting Place uh to develop these
relationships very impressive and um yeah just building on that work for sure okay what did you want to say don't you say okay that's it I think any other questions we'll see we're here every
week we'll see to meet you on Wednesday look forward to work thank you thank you take care good Robert last St at the county is two weeks from today right time time the meeting around session yes
sirines okay Robert second thought of uh item number five appointments Sam edans Chief Information officer regarding State cyber security
grants good afternoon s Commissioners how you doing today pass out something for you which we'll get to in a moment Mr chairman just for you so when I got here in uh the very
end of 2022 the county was participating in the executive office of Technology services and security which is the state's uh technology Branch Municipal cyber security awareness grant program which
is money that the state gave out to municipalities and schools to have a cyber security training program uh to increase cyber security safety um that was a something that participating schools and counties and
towns could log into and just get some cyber security training lessons so Mark McDonald have been administering it for the county and the school had been participating in that as well uh I
helped him with that in 2023 and it was a platform of lessons that uh we signed people up for and nudg them to complete the classes I don't believe the Commissioners were involved in that but everybody else here the registry was not participating in that they have this
other cyber security training program that's called No before knnm W and uh they were doing their cyber security training that way and then we signed up for it again in 2024 and in 2024 the state actually moved the platform to
that same technology called No before and made it a lot more sophisticated so we actually did such a good job with it last year that you'll see our name as one of the top Achievers last year right there they we just had an introduction to the 2025 program this year so I was
excited to see our name there that meant that we were some of the only 28 programs to have made it above 70% completion we actually H 86% completion so we had 29 people who made it all the
way uh through the year there uh and 86% of those folks made it all the way through and what is 86 well making it all the way through me there were 12 different lessons last year and there was a test an awareness cyber security
awareness test at the beginning and then one at the end to see how you did and 12 different lessons all the way through last year the state had a big Hands-On role in that they said here we're going to give you six lessons you got to do these six lessons and then there'll be some time
and then we'll release the next six lessons and everybody who signed up had to get through those this year they just told us this morning we're going to give you access to those lessons but you decide how you're going to group them and when you're going to release them and you guys can do whatever you want
this Noe program really gives you a lot of control you can set up notifications to the users hey you're falling behind hey you need to finish by this hey you did a good job can complete it the second thing you have in there is a certificate that I passed out to folks when they finished everything there's
certificates inside of it there's extra things that no before platform gives you you can look at the lessons on your cell phone there's extra things you can give out to your family to your parents to your grandparents we get a certificate for commission St absolutely that's why I'm passing it on so he can say it
actually we did not sign you up and I let me bring it up now since you mentioned it we didn't sign up you three but if you would like to have other secury lessons I can sign I can put you in there if you want but you let me know about that um the school is signed up
for the 2025 session also Mark coad is working on that and we've offered to help him out it's easier for us we have low 30s in the number of people who take these lessons Mark to cover the staff and the administration that's a lot more people so it's harder for Mark with all
the other things he has to do to do all that himself so between Mark McDonald and I we can help Mark kette set the stuff up especially since we learned the no system that much more easily last year so I've offered that to Mark as he gets going on that but what the other
thing that this platform does besides just the lessons is it does simulated fishing emails since fishing which is where a fake email comes in and tries to get you to click on something that takes you to a website which then compromises your whole system it's a fake email that
comes in from the State actually handles that part of it and if you do click on it instead of messing up the system it just alerts you H you fell for it and it takes you to another additional lesson that you take to explain what what went wrong there so that's good they send out
eight fishing emails throughout the season that's very important it gives you all kinds of reports through the system I mentioned application you can do on your phone if you can't do it at work so it's a nice nice system and it's all for free and the lessons this year will be
different from the lessons last year so people won't get too bored and the other thing they do is every month the state sends out a little email to everybody who's signed up with security tips and uh other things to try and keep it interesting they offer all kinds of help
all through the year and monthly meetings it's a very nice program that the state U affords us for nothing to help us out so um trying to think anything else I wanted to let you know about there's oh the other thing is
there's two different paths so there's what they call the traditional paths but for people who we feel like know the stuff already we have the advanced path which is a different set of lessons and when you start the lesson if you think you know it already you can try and take
the test that comes at the end of each lesson and if you pass that test then you don't have to take the class itself so we're going to review people's scores from last year and if we think that they did a good enough job we'll sign them up for the advanced path and then if they want to go back to the traditional path we can do that as well
so we have a lot of flexibility it's very important for us as you know that we have to do it every year for everybody but especially given what happened here last year we want to keep doing this the registry will stay on it's existing no before class because this whole thing the traditional path
will take when you go through all 18 lessons take about an hour total which over the course of seven months or so is really nothing for people but because most people at the registry do not have internet on their computers it's a much bigger deal for them to have to get up
go take 18 lessons that's at a computer that does have the internet so we don't require them to do that can I answer re do what they'd have to if we sign them up for the state program the people at the at the registry who do not have internet they
would have to go to a computer that does have internet get up from their desks go sit down take the lessons one at a time go through yeah they have they have a training that is I think it's maybe 30 minutes or so in one sit down so they
all have to do it but they'll do it in one session uh and it's it's from the same company but it's slightly different covers this basically the same topics thank you Sam so I want to make sure you're clear so people will be required to do it every year right yes
okay and it takes about an hour to do the whole program this yeah these 18 lessons according to the state what they said this morning these 18 lessons and the tests will be about an hour tot okay not um once you complet it like the
second time or third time if you say I think it's talk Advanced skill you build on that and then it maybe takes even a little less or goes more in depth or so if you so if you most people are in the traditional path so it we space it out over the year so that
it sticks with you and you you keep things top of mind uh if you if we stick you in the advanced path the lessons are slightly different and you could skip the lesson if you pass the test at the beginning but we also space those out there are in the no four platform which
uh there's additional lessons so uh for instance last year a lot of the engineering guys went through it real quickly and several of them went into the training library and took some of the additional classes so there's extra things you can do if you're so inclined cool last question sure let me is this a
program that you spread out over the year yeah I see good question so we you don't want going to do it all in one hour you want to want to do one module and then pick up another module so what the state did last year when they released everything is they had six lessons in module one and they released
that in I think it was March and you were supposed to get that done by June okay and then the second set of lessons wasn't released until July and you're supposed to get that done by December this year we can do whatever we want but we'll follow a similar path we won't
release all 18 lessons at once since they do whatever you want we'll Clump them together so that you're taking lessons throughout the year go ahead good job question uh not a question more of a point of emphasis so um what Sam's
bringing forward today is uh obviously great news for the employees of nor County uh this type of training um has to be a regular and recurring event we have to be invested as an organization in taking this uh approach to cyber security very seriously um it has proven
to be a very successful tool most organizations fortify um their cybercity awareness through training and um other simple tasks and one of the things I want to comp in Sam and's team on is uh implementing multifactor authentication
for users to gain access to our system it's a proven also a proven approach to keeping your system um well well protected no system is 100% um secure from successful H Cyber attack um but I
believe that through regular recurring and and relevant training such as this and the hard work that Sam's people do behind the terminals in the servers is obviously giving us a our best chance to withstand any uh future cyber attacks
one of the things I I want to highlight give you a hint on in the next few weeks you're going to be hearing from the department heads about the ref 26 budget requests um Sam has placed in his um FY 26 request a new hire um to handle cyber
security awareness um you'll hear from him on details and how creative we can be with the use of that resource um we'll have to see if we can afford the resource but I think again it it underscores the emphasis that he and his team are trying to emphasize um for
safety of our Tech techology and in data uh we cannot let up this training is a very big part of that thank you Mr chairman yeah so we'll give you reports and again if you if you feel so inclined and would like to uh partake of these lessons just let me know we got slots for you but it is not required for you
since you're not working at terminals here anything I can answer for you at any point just let me know I have a quick question yes Mr chair High Achievers 2024 how do they measure High Achievers again 70 at least 70% of the participants finished the entire
program 70% of employees yeah complete the entire okay and is do we pay a fee for this nope all free okay and there are other agencies that Supply this to yep
we were doing it in the past or just the registry would do so the the registry has had um um other side paid for the same program called No form we they don't participate in the states um this
this program through the state of these lessons uh and then the state switched to the same uh the same no before platform so it's it's different lessons but the delivered on the same platform but we have been doing we've been doing
this in since 2022 the state's cyber security training right of that we were using yeah I don't know I can't remember what it was but the the County's been doing cyber security training for I'm sure many
years okay that's very interesting last call for Sam on cyber security thank my pleasure okay thank you if we want to sign up we would like to know by email call me send me an email six thank you
public comment each meeting we have a section on our agenda for public comment we're at that section right now is there anyone out in Zoom L that wants to have any comments at all for the Commissioners anyone at all that has any
public comment director car do you have any knowledge of anyone that has any public comment I was contact you no sir okay last call for public comment seeing none we're going to go to number seven old business I have
none number eight here's an odd one personnel management matters for consideration we have none it is the quiet ever happened first time me not too often too often that's
right number nine pay and expense one for approval I know we have those M be pleased to move the following we have three items for the warrant list of February 12th number one move approval of 25-32 payroll of the county the amount
of $1 42,70822 all in favor all right it is a vote second and move approval 0202 25 expense for the county the sum of $6,295 second Mo maid second all in favor hi hi and the third I move approval of
25-8 expens of the school approval of the sum $147,800 thank you Mr chairman with your permission can I tackle both 10 and 11 put it together yeah absolutely so uh Commissioners earlier this week uh norfor County participated in the now
quarterly held qu County um meeting group we um collectively um are now allowed to Exhale following successful obligation period that ended at the end of December each County gave a report on that um the focus however is on the development of
the new uh transfer rules and transfer tool within the portal developed by clipon Marson um to allow for obligated funds that have been deemed Surplus from one entity to be transferred to obligated um program to another could be
within that uh same organization different program or outside that organization to another obligated program um so we went through the um the details as presented by Clon lson norford County sponsored this request um
I wanted CLI the Lars to develop a um program that tracks all of the uh relevant communication usually email sometimes attachments memos and so forth um around these transfers without getting into the details the the
original portal was not designed to track transfers um we really don't know how active this space will be uh at least initially it's not because communities are still spending their money and not done um we do one that's in the queue that's the town of Dober
that's waiting for the opportunity to transfer I think it's $50,000 and we need to get this um this transfer tool approved um they're not far from completing that I hope to have that done in the next week or so and if we do you'll see the first transfer
request before you as soon as next week the good news is um after the presentation by clip and lson all Three Counties barville Bristol and Plymouth that participated agreed to um accept the tool for their own use so we not split the cost by forward save
considerable money on that so our benefits of working with other counties continues uh this particular um option will be in use through the end of 2026 I predict 2026 we'll see a more active space for transfers and that's when these previously approved grants
will um really start to Sunset and communities are going to be um has to move those funds to areas where they can be optimized so good development um I hope to have something very soon within the next week or so from do uh and just there as a reminder norfor county has a
looming uh Surplus and one of our grants it's the building management system project that is currently underway at dham districtport um I think that program I think that ends at the end of May when full installation is received
um and at that time we will approach you with a transfer request for any circles to uh to some of the programs that are approved for obligation so we're in the game and I expect many other communities will fall behind us um well into 2026 that is all I have on for the thank
you thank you any questions commissioner that's for you of course Mr chairman so uh director coron if that we have any surplus in any of the programs for the county or otherwise that Surplus can
only be applied towards people or towns or entities that are already put something in already right you can't like we can't say oh you know what we could like to help out this organization or this town or this program we it's too late to do that kind of thing is that correct broadly broadly yes let me be
more specific so if we received a surplus from entity a wherever right and it has to go somewhere it can only go to another obligation a grant that has been approved and has the capacity to receive okay so um if the town of Norwood for
example has been very active and they don't have any um existing excess capacity grants or a place to receive them they cannot receive the transfer um you have to be in the game to accept it so that's the point [Music]
of last call for oper anything any other questions this will ensure that we really do optimize the federal fund this this will squeak out all pennies and dollarars to to okay Wonder number
12 report from the procurement Department regarding bid openings and contract Awards only we have one today sure the procurement unit had put out to bid on the services for assistent
arpa coordinator um you're pleased to advance for your consideration um this contract William C galin bill has been doing this role for the last couple of years for us in this case uh it will be for a rate of $2500 a month through June 30th
2026 um the main thrust of this um operation as I mentioned before will be the monitoring phase we'll use his Services uh to work directly with CLI and lson to ensure the communities that are in need of communication um lapsed information or for any other reason the
need of a a check in have to comply with monitoring they have to provide us Ledger information on the activities of the grants they've received bill will be the U point of contact for communities that have not immediately cooperated so that'll be his
role 2026 second year for this uh so this is his previous contract laps so this is a new contract you have Rec we had to re okay any questions so one year two year
how does this work this is believe it's one one year year and some months it will expire on June 30 2026 June 30 2026 yes sir and that's terminal as far as app uh yes for this Ro yes any
questions okay so we're ready to award this yes we accept the motion okay how about a motion on a assistant Apple coordinator please remove the approval William G know Billy G William C it is
William C gvin uh position assistant Opera consultant a period of one year uh with an option to renew for one six-month period at the rate stated and U contract to expired June 30 2026 this
would be affected this so same motion made and seconded to approve the appointment of William C Galvin of Canton Mass as assistant oper coordinat motion May in seconded all in
favor it is aot thank you 13 report of the county director John CL thank you sir uh fews um the Commissioners may recall in previous meetings I've made mention of our opio grant cycle you have successfully awarded around I believe 11 Awards in round one we are now in
position to approach round two for the remaining uh County Coalition Partners we're working actively right now to conclude all of their interests I want thank Mor lden who's been our Point contacting these groups make sure they send in their letter of interest their
w9s and so forth I hope to have a list of eligible applicants um for you as early as next week I will have more to report at that time on how close we are fulfilling the remaining coalitions that in need of this funding I just want to also remind the
Commissioners that our multicounty Opera meeting with the other counties is now moved to every three months our next meeting will be I think in late May uh as we discuss uh various um programmatic challenges and in this case transfer updates are sharing in any updates
relative to uh the federal government's interest in who's F say brist so this this is not to be conf confused with the County Commissioners Association sorry okay this is the uh Quad County group that meets to discuss our so just
mentioning moving to but yes I believe the next host of The Association is um We are continuing our interviews for assistant superintendent for uh the golf course we've had I believe four interviews to date uh new applicant has
emerged that we are seeking to interview I think as early as next week applicant up on vacation this week so the see uh I wanted to inform the Commissioners the plumber who um you hired late last year has tendered his resignation will'll be uh processing
that and posting for a new vacancy off the county plumber without delay relative to the FY 26 budget cycle um Michelle leini reports that the Mayflower group has announced that they
will release the FY 26 health and dental rates on March 13th uh just in time for us to be building the FY 26 budget early signs are that our insurance rates health insurance rates will go up approximately 7% um and then finally I sent an email
today to the union president VY Kevin Fen Kevin had approached um the register and I um in early January requesting a sit down to discuss ways in which the union can understand how the county and registry's understanding of the employee handling hiring process can be uh
resolved so I notified Kevin that now that we're passed a certain grievance hearing and um we're into our collective bargaining I'll defer to him on when he thinks that meeting is best to be held but I welcome the opportunity on your behalf as well to assist in any way to
address this this matter that is all I have at this time any questions director from okay moving right along emergency items that the chair did
not reasonably anticipate would be discussed I have none anyone has anything else today now is the time to bring it up chairman just a footnote to what I just read the health insurance rates are going up 7% Dental rates are going up as
well by 5% he's a built-in cost of course it will be what they call them outside the what is the term indirect costs indirect costs indirect costs are directly affing
affecting BL because we can't do anything of those okay last call thank you I'll take a motion to re uh it will be adourn at um 1:41
second motion made seconded all in favor I I we are ajour thank you