Mr. CFO, Mr. Manager, who wants to take it? I'll uh I'll start. Thank you. Uh vice mayor, commissioners, uh this is our third uh budget workshop. Today, we're going to conclude with our departments. We're going to have um building department uh present and then we'll
have our um CIP uh not including uh water the water department. It's the uh the citywide nonwater CIP uh fund. Um so having said that um we have a question. I just want to interrupt for a second.
Can we have a moment of silence for Antonio Ortega? Yes we can. For both employees and both Yes. the other employee as well. Right. Okay. Yeah. Please, everybody in a moment of silence for our employees who no longer are here. Thank you. Thank you, Lyn. That was very nice.
Thank you, Commissioner. It has been a a very difficult and long week for uh for the city um and for the uh for the team. So, uh appreciate that. Thank you very much. Okay. Okay. Um
we're ready to we're ready to roll. Um Okay, Danny. uh building department. Um you're up. Okay, Mr. Ozuna. Good afternoon. Good afternoon,
commissioners and uh city manager and um everyone. Thank you for allowing me to present today the most exciting budget presentation of all. Oh, we're looking forward to it. make it
sound like that. Uh, okay. So, uh, can you roll it? Oh, thank you. You got it. Oh, they got it right there. Thank you.
There we go. Okay. Since I've been here 13 years, so you guys already heard me to talk about my department. So anyways, the building department as you know provides supervision and
construction activities, acceptance of the building permit applications, issuing on all buildings and trade permits, verification of compliance with the Florida building code and the other and other codes um city ordinance etc
etc etc. Um this is our organizational chart at this moment as you see uh building an official myself you know under the supervision of the assistant city
manager Maren Monoststein. Okay. And then pretty much we have 23 employees. And as you see the uh you got all the technical part of it which is the all
the chief mechanical uh plumbing electrical structure and building and then the administration part in which we have the permit clerks and aids the administration aids. Uh if you don't
have any question about it the only Yeah. Before Before you go on, Daniel, the two positions that you have vacant or you have three actually, are you looking to fill them? What what's going on? Okay. We are in the process to do that. Okay. Um
there's uh we've been trying to for the last two years to get uh a electrical inspector, a full-time electrical inspector, and it's been a major headache. So, you're having trouble. Yeah. you know, it's not only myself or
the city of North Miami Beach, you know, we are suffering to get inspectors. So, what we do, we steal it from each other. Um, I'm being um blessed enough to get a couple of inspector that live in North Miami
Beach. So, that assured, you know, that they're going to stay with us. Uh, but I'm searching for um an electrical um electrical inspector in plan review. And um and then
we are reclassifying something else, but I I I'll let you know in in another um Okay. True. So, yes, you have another one. I I do. Um Yes. So, I know that we have a our online like permit
application system, right? Does that help you in alleviating and and leaving some of these vacant vacant or do they not help at all? Emi, you know we adjust Justin uh
well you know that um is part of my presentation on one of the slides but anyway since we are already full-time online and we got we all digital you know we adjusting with our stuff
you know things that we used to do one way now we do it another way and we need to figure it out you know if we might not need any anybody else, but we could. So, we're switching from doing some kind of work to another another one. But, um,
so far so good. I can tell you that much. Are you more efficient now? Uh, definitely. And it's more efficient for the public, too. Yes. Yeah. And I mean like you heard it before at the beginning they had you start getting some complaints and uh but
we told them that is going to get worse and then getting better. Yeah. And it did and it's every day is going to get it's getting better you know. So we started it with a few permits online. Now we are completely 100% online.
Wow. Uh we are with the some um digital process we are completely digital now. Um they can they with um they can call for inspection on on online too. So uh
like I said it's a process we're working but um at this moment you know I don't besides those position that I already mentioned I I don't see the need but it could be so this in case
what thank god we have the money do we okay all right that's it I have a comment small clerk so I was at a conference like two weeks ago already and I met
with I think it was some people from the Sunny, not Sunny is Santael that they had a a major from where? Santael. Santael I think it was there that they had a really bad hurricane. They were talking about how they they were just getting
hundreds and hundreds of of permit applications and that the roofers were just not because they wanted to do it illegally or or um because they didn't have licenses. The roofers were just they were just doing the work because it needed to be done with without the licensing. So, I'm just wondering if our
city has a we're never having a a hurricane here. It's going to miss us and go somewhere else. But um is there like a plan B let's say or plan A for that matter in case of an emergency? Yes. The there's remember one thing you
know we are under the we are 33 municipalities in the county and we work 32 and we work together we work together and um so um whenever we need assistance we will will do that. Now that you
mentioned Santville in that area, that's one of the reason why we cannot get inspectors because they all going to the that side west side of Florida and um um but what they every municipality does in
those cases is that we issue emergency um uh permit. Mhm. So, um, all that process that we're doing right now, you know, we're going to do we if it's something that is emergency, we're going to allow them to
do the work and then provide them with the paperworks later on. So, that's that's normally the way we function, you know, and uh like I said, if the area the area affected is this way or the east, we're going to ask the west to help us,
right? and um uh and and the other or the other way around, you know. Um but yes. Okay. Thank you. Okay. Continue. Okay. Um if you seen the slides, that's our pretty much our permitting process.
Um that's the way you know that we function the from the beginning to the end. when the a person comes in and apply for the permit, how we review it, how would you know we apply um they apply re review it, we either approve it or or deny it, we make the comments, you
know, and and then when we issue the permit, they start calling for the inspection until it's finalized. So if you guys know don't have any question about that process. So as far as you're concerned now, everybody perbody submitting a permit
going inside coming to our store, they're all going digital now. Yes. And but no, we we didn't stop the the normal process. So if you don't want to do it digital, you can still you can do it without it. But but your
preference now is digital. Um yes. Yes. Thank you. Okay. Um here we go. Um we start talking about um before about the e- permitting. So the electronic permitting and so we
at a full capacity. So at this moment we do everything online. We do everything digital and pretty much what is the um slides telling you is how we um how many more or less permits we have over the
year. Um uh the digital plan review we use a um project dots. So we review the plans digitally too. And the next slide is to show you at this moment pretty much all the major project
that we have in our city. The the first one is you notice is apartments. Those are the one that are right there next to the Spanish monastery, right? We already issue a TCO for the first floor to the fourth floor and um and I
have a meeting yesterday with um Alan Mackin the who is the owner of the the commercial properties. So they're going to start applying for those permit too. So um so are the so probably they're going to start uh renting those
apartment soon. Uh then we have Koa Bay which is already CL the Yeshiva Torresos is located right behind Dennis. Uh so let's divide the bay. Uh it's under construction and Sky Garden is only on
the permit application. That's the one in 19th Avenue. Uh, Netsu is the is under construction at the moment which is located in uh in Highland Village and last one but is the Citadel which is the
new construction right there in 19 Avenue. Right. Okay. Uh then this one is going to show you the the our budget comparison uh between the the the current year and our
proposed for next year. If you notice it, you know, um it's pretty much the same. Our um budget um and uh the fulltime approise is 23. We have what we already spoke
about the reclassification. What I'm doing is the uh if you in this second part what he says position reclassification I have at this moment uh Mr. Francis Cortiz who is the chief
building inspector and he got his license a billing official. So I'm reclassifying that and I open another position. I just reclassifying that position so he can be the assistant building official slash chief building inspect.
And uh in the second one um I already mentioned it. We are in search to look for uh an electrical plan an electrical and plan reviewer. Okay, let's go to the exciting part of it. Okay,
we already did No, no, no. This one is the best part. Okay. So, as we know that, you know, we're going to talk about now of the budget reserve and the compliance remedy for that
reserve that we have that we need to spend one way or another. Okay. um in conjunctions with the finance department, the city manager, uh procurement, we've been working and fig and figure out the best way so we can
have some remedies for that. And that's my that's the building department proposal. And the first one is a permit rebate. We proposing to um have a permit rebate
for of a million dollars a lease. So what does that mean? is we're going to work out with the with the legal department and um and the financial department so we can create some kind of um feed we can wait for for our
community for those people who actually own the property not for the investors. So when we have a homeowner who comes and apply for a for a driveway for the roofing things like that um what we
proposing is to wave the fees up to a million dollars. Then uh another way that we going to we um we already um hold on one second. Yes sir. Is this what I proposed?
This is different. Thank you. This was not yet. Yeah. Okay. Go ahead. Sorry. Okay. So, that's one of the remedies. Uh we ordered the two vehicles and um then we we're going to work also
with Marlene Monestine and create a workforce apprenticeship and we we trying to spend around $250,000 for that and the CIP improvement construction technology that we're going to need and
the continue education and training. So pretty much if you put all that together, it's going to be more or less around $2 million, $2 million a half dollars. Can you through the chair? I wanted to I know I had um spoken to our previous
city manager about doing some sort of amnesty. I'm assuming that's what the million dollar is. The the initial reserve was 16 million at one point. that was conversation was being floated around and I think we need a better
snapshot of where the reserve was at its max and where it's how it's come down to just a pocket of that 2 million being expended how you are proposing but there's there was a bigger amount and I think we from just from a forensic
standpoint we probably need to see a better snapshot of that. Uh yes, you know, I guess you know, you guys can sit down with the uh with the city manager's office and and finance and they can but pretty much you know the the the building department but the PSA
building. So that's one that's part of the money. Hold on one second. You guys have an answer? Thank you. Uh thank you uh Commissioner Zan. That's a good question. Last uh last commission meeting there was a memo attached to the
budget presentation. It shows uh some chronological uh timeline of what we started. I looked at the reserve from last year was $13 million and then there is a table that shows it currently is at $8 million uh as of end of fiscal year.
Okay. So, if I can just continue and I had other questions as well. I wanted to wait until you got to the end, but I think that's a good place for us to kind of also share our ideas to I think this is a great um a great
blueprint of how we can spend and I think you know if there's 8 million left and this is only accounting for two you know what are some other creative ways as I know your fund can only be spent on particular items pertaining to your operations. So if there's more of a
framework from the legal perspective that we can get that kind of highlights what we can spend it on what we can't that can give us uh the commission more input into what you've already presented as well. Yeah, definitely. And u you
know we open to suggestion just like I did you know the moment that it was presented to me. We reached right away to the city manager of the department, the finance department, legal department so we can legally find a way to give to
the community and uh and and be legal. And another since I I wanted to also because when I initially had asked our previous manager about fee waiverss like you mentioned they would have to own the home and I guess all those other uh
parameters you the city would basically set up right as it relates to who's who qualifies for it how they can apply how many times can they apply for it depending on how many permits they may need in the future if there's a cap per
household etc. I'm pretty sure those are the parameters that you all eventually will will set up. Right. Correct. You know that like I said you know that's we are we are presenting what we have in mind and then it's going to be a work on different department to
put it all together. Um we have the building department has the money but I need legal department to help me to help me do it legal in a legal way. Right. I'm going to need the finance department to let me know also that we're not doing
something improper. We need to Daniel. One more question. So, the Sky Garden, I know when you drive around it has like a bankruptcy sign on on the the parameter of it. Has the ownership changed? How is that? Cuz I see it's on the list with um
owner granted extension. Does that affect the the permits or um not that I'm aware of. I have a meeting with the owner of the property um like a months ago and uh if I'm not
wrong I gave it until September 17 or something like that. Um and the reason why because he said um he's going to have to go to court and so he's going to get the resolution some the the the
court meeting is on September the 3. Okay. but he's going to sit down with us and and and and tell me what's going on. Thank you. Let the record reflect that Commissioner Mackenzie Flormon's here. Go ahead, Danny. How you doing, sir?
I'm sorry, Lynn. Thank you, Commissioner Sue. Thank you. Um, so go ahead. Yes. So, um I know Commissioner Jean was touching on this just now and I remember just now in your presentation you mentioned that the $1 million is only
going back to residents. Is that what is that? Well, that is that's our plan plan first. you know, it might change, you know, but um the thinking behind it was, you know, that those people who actually reside
and and and the and in in North Miami Beach and helping those uh lowincome whole um um old people, things like that. That's that's the first idea. later on we first of all like I said you
know um the legal legal department is going to want to is going to advise us if that's possible and how we can do it properly and legal in a legal way but that's our first uh that's the first idea okay thank you um question to the city
attorney uh what are some of the ways that we can actually put this to good use and is it okay to not uh maybe do the rebates do the uh permit rebates for non-commercial I mean for commercial
does that I'm I'm not sure I completely okay so he said that he was going to do a permit rebate for the residential properties yes preferably maybe homestead or something so on so forth heard that now is that um is that okay that we are
not doing it for all properties in North Miami Beach is that well well okay that's I can answer it thank you to come up with a formula first. So you got to start with one and then expand it to more. So yes, there's
starting with the residential. It's a first step. If we want if we tell them to go to the commercial, then they'll go to the commercial and do it. Okay. Also the legal constraints of that. Yeah, that's what I was wondering. I'm sorry, Commissioner Joe. It's mostly the legal constraint. Can it be done? Well, let me let me answer it this way,
though. Um, first of all, there's not a yes or no answer to that. There's like a lot of rules. They govern in different ways. There are laws that are different things. So, every part of it may be subject to a different answer. But
generally speaking, this is not to say yeah rush in and do it because there there are not just can you do it but how you do it is very significant in that answer. But the general rule is you
cannot treat similarly situated properties differently. But if there is some measure of analysis that you're treating
a certain kind of property in a certain way as long as you're consistent for that category generally yes unless there's some rule that says you can never do this which in this case I'm not aware of such a rule.
So yes, you can treat residential in one way and commercial differently in many circumstances, but you can't again subject to the the fine print which is on all of these things. But what you
can't do is take like two properties that are both residential, that are similar in size, that have the same zoning, like across the street from each other, and treat them differently. You have to, if they're similarly situated, if they're in a a particular
category, you have to treat them equally. You have to treat them the same. But just like you can treat a single family different than a high-rise, you can also treat commercial properties
generally speaking differently because the rules are a little complicated, but they involve at one level you apply the the rational basis test and at another level you apply is there a compelling argument. So for some things you can
only do it if there's absolutely a compelling argument. But for another level of analysis, as long as there is a rational basis for what you're doing, the discretion that's given to you as commissioners will not be disturbed
unless you abuse your discretion. Okay. And I also have another question. I know that there are a lot of buildings, a lot of condo buildings in our city right now that are due for a 40-year, 50-year reertification. I'm wondering if part of that can is
there a way that we can support these buildings and help alleviate some of their expenses inside of like permitting and whatnot. Well, now two parts to the question. So, um I mean like I'm thinking of situations in you know like our famous building here on
one the Cresview building, right? I know that there are a lot of seniors there. They have been paying rent for the past three and a half years and their mortgage. I'm wondering if like there's some ways that we can do something to alleviate and help the residents out inside of all of that. So, um now
but that Lynn is to the manager the manager, listen, we're interested in doing something for that development and then he looks into it for us and comes back to and then we approve it. But I also want I mean like I'm I don't Mr. Manager through the the chair. So Mr.
Manager what I'm thinking of is there's a lot of these buildings I think there's like a tree three tree three something you know that they also have issues that are going on right now tall trees. Thank you. I know it's like two T's somewhere. So, um, yeah, I'm thinking about these
condo buildings that have issues and seeing if we can apply some of this surplus that we have into some use that will actually help rebate and give something back to the community and the residents who have been paying our into our tax base. You want me to answer?
Um, sir, there's there's no no answer. We were going to look into uh what you're requesting and see if obviously if that's a possibility and how we can spread it. um um I say increase this type of rebate program um to what you're
you know to to include what you're uh u requesting. Okay. Uh by when do you think you we will have some kind of a draft? Well, we'll we'll work we'll work together again with legal. We got to find out what's possible, what's not
possible. I off the top of my head I can give you a draft, but it will be through the budget process. Hold on one second. when in asking that request from the manager. Okay, think about what you're asking. If you're asking for something for Crest View and then you're going to ask for
something for tall trees, then what happens from the gateway not getting it? Oh, no. I'm asking for all the all the condos in that age group. In that age group. Yeah. Okay. That are like 40 50, you know, approaching 55 years to see if there's
anything that could be done for them in terms of it. Yeah. So, um I mean I guess the legality has to go through the city attorney and Oh, it has to go from there to there, right? Uhhuh. Okay, great. Yeah. Wonderful. Maybe September 1st I'll hear something back.
September 1st of of what year? Of this year. Well, we do have $8 million to manage, right? I mean, if we don't do that, we could easily get ourselves into a lawsuit. Danny, continue. Okie dokie. So um
so let's let's go now to our budget requests and um so I'm requesting on as a building official and head of the my department to um an employee bonus and salary increase
which include a 5% bonus one time and the total amount will be uh 84,761. to $121 26 uh and I also are presenting and asking
for a 15% in pay increase uh totally an estimated of $254,000 with $283.78. Um that's the total amount for my my the as an increase for my whole department.
um as you said in the next paragraph that in will include the whole building department which includes um bargaining position and no bargaining position. So depending on the potential of the
contract negotiation and assessment of potential pay comprehension by the HR and um negotiation with the union for sure. Let the record show that Commissioner Smith is here.
Thank you. Noted it took me to get my crazy actually Two lanes are closed on the right side. Two and you had Well, thank you. No, but there's there it's just
impossible to get anywhere from anywhere today. Commissioner, go ahead, Danny. Thank you. Okay. So, then after that, you know, additional, like I said, there's another initiative that we have in our department. We had the fit study, the the re-evaluation of the department
fees. You know, that's why we hired uh Rafllis for a consultation. uh and the building department memorandum and that's pretty much it unless that you guys have some questions.
I did have some questions through the chair. I want to thank you for your your your service. I think 13 years is a long time. Thank you. Very complicated uh process to help residential commercial get compliant. It's a it's a
tough process. So, I want to thank you the the 15% is all across the board for all of the positions all in general. Um, I was also as we're talking about different categories that uh we can look
into sustainability, I know commissioner Sue have mentioned in the past, but sustainability as it relates to what rebates our residents can get um concerning their homes. So that's another area that we can definitely look into um to expand on like the workforce
and the other elements that you've um and also sustainability as it relates to disaster relief. So any areas that we can provide resources to the residents. I that would be some of the areas I would love for you guys to kind of explore as well.
Definitely, you know, but that that will be something, you know, that I that I will have to work it out with the legal department and see if it's how legal. Remember, you know, the building department is a is an enterprise budget. So, we need to be sure that whatever we
spend in anything that we spend the money is we do it legally. Yeah. I was looking at some cities across the state of Florida that have parallel rebate programs that have similar things of those nature. So obviously if if the state has those h if
those cities particular cities have those programs that that could be something that we can mirror if there's appetite for it. Absolutely. Yep. Other colleagues have anything? Let me let me give them everybody else a chance for
Kenzie Fortuna. All right. L I'm the default questionnaire. Okay. Um so first of all I have a resident sitting here in the room and I know he is dying to hear this from me. Um we have these ongoing projects that are some of them have issued you have issued
a temporary u occupancy right certificate of occupancy and then there are some that you have already issued certificate of occupancy. Um I would like to propose that um through the manager I would like that 50% of these
taxes I mean 50 is my supposed amount. Okay. But I would like to have that the impact the city gets impact fees. When Commissioner Smith takes 55 minutes to get from her home to city hall she
doesn't get an impact fee. So consider the tax reduction an impact fee for the residents in dealing with the traffic that we face every day. So I'd like like maybe you can come up with a rule of some sort that if they have been homesteaded for a certain amount of
years. I don't know Mr. attorneys listening. So, I hope that um you can all come up with something that we can take the taxes from these multifamilies that are brand new and see if we could do something to refund to the people and
help reduce some expenses for them. That's my another request from me. Um I have also just now commissioner. Okay. Uh, is the fee study the same fee study and rate
study as the water plant? Hello. Not that I'm aware of. Yeah. Commissioner Sue, uh, we're the city is conducting three fee studies at the same time. Same company. Uh, same consultant. Correct. Same consultant. Building permit analysis is also one of
them. Okay. So, there was building permit, water rate, impact fees, and then the water and wastewater and wastewater. Okay, gotcha. When should we be getting that? Uh, we're talking the end of the year. Commissioner Smuckler. Commissioner Smith,
I just have one Well, there's a lot of thoughts, but when we went online and we streamlined everything, did that add more revenue into your department's pocket? Not really. And um we go by if if uh um
a fee schedule that you guys pass um and it doesn't matter if it's on online or Well, I I was thinking less manpower. I will tell you, you know, when you're a commissioner, you never get the wonderful um you know, thank you and
gratitude. You get the complaints. That's what they call about. What they have is complaints. We do. But of course, of course, and it's not easy. But the thing is is that I feel like every department needs to be streamlined
a little only because the budgets just year after year seems to go out of whack. And I agree, concur completely with the commissioner that the public should be got getting back something. They're the ones that have to
live with the broken sidewalks until we get to it and the bathroom that isn't fixed until we get to it. I just feel that somehow how are we going to get them the money though? How are we going to how are we going to let them benefit financially?
And the the only way to do it is to not spend as much and to try to streamline. And that's why I was asking if there was any funds money saved by there's no at this moment any that I'm aware of any money saved but what I can
tell you we are a lot more efficient so we giving a better a better service to the community that's for sure you know it's taking less time you know um um you were not here when I was um uh discussing I mean uh presenting that
part of the presentation in which uh since we are now 100% online and digital my uh stuff are shifting from doing one thing to another thing for example
um before I used to have four four or five per clerks in the front I don't need those four in the front but now I I I have two of them in the back because all those online that coming in, we need
to review it. So, they're not doing it in front right there. Now, we have less people coming to the lobby, but we getting a lot They still have the work. A lot of work. Yeah. So, that that was the part that I wanted to make sure that you looked at and I see I understand.
Okay. Can you wait one second? Sure. No problem. Yes, sir. just to jump in for a moment, uh, Commissioner Smith, and not to be the the voice of big government here, but if residents are experiencing
delays, some of which may be because the city is short staffed on some of these things. I mean, there's always efficiencies, but returning money to the residents may sound wonderful,
but if it's because they're having delays, giving money that is needed to operate, I mean, there's always fat, but there's also, you know, bone and sineu. It may actually they may get a little money but
it may result in further service delays if it means that you're not able to accomplish the things the government is there to accomplish. So well I know you know that but I understand it completely because the bottom line to it is give
the even if you give the rebates that money could have been used to fix sidewalks so they would get maybe less service or left less but one or the other one or the other has to be accomplished.
We have to show a cleaner better efficient run city. There's no doubt about that. Absolutely. because that's the year of that's the year of conversation. If you listen to any meetings, that's what you heard. So, I came in in the building
department, but that's what's been on my mind throughout the whole budget is that we have to clean up the city. We have to be more efficient, and we have to start growing up and act like we're responsible for all for an entire city and all the people and all the
businesses that live and work here. So that that's why anywhere where the department brings up the efficiency and because of that work still has to be done the work still coming in those women or men have
to be in the back to do the work the accomplish work but if the efficiency took over a position that's where we have to work on that that's where we have to work on it and I don't think you have an argument from anybody you don't but I'd like to see it in action. Thank you so much,
Commissioner John. Thank you. I I wanted to ask about the salaries. So everything that the salary increase, you said it went through the proper union process or what have you. Um that comes generally from your funds, right? From
your That's 100% correct. You know, remember that's what I mentioned that we are the building department is an enterprise fund. So whatever we generate, we use it for our department and uh
they have to use it in their in our department and and the the efficiency of it all. I think even with the new programs that you propose, the question is will your staff be able to sustain those programs? So meaning when you're adding these different rebates and so forth, your the
current structure is able to sustain that or would would you foresee there being more positions needed to sustain the new program? I don't see I don't see the increase in in uh in workforce and
just because we propose um uh a permit rebate or for lack of another word uh it's just you know we need to get like uh Joe says we got to find a way and it's going to be a work in between different
department legal department building department finance department city manager put it all together and find the formula and decide, right? But we we've been working with formulas for many years. So to Commissioner Smith's point, we're beyond the formulas. We we that's that's given,
meaning we want to be compliant. Thank you. But the execution is the is the part that we're actually looking for. So to your point, you don't know if there's be more positions needed, but if you're going to add an influx of residents needing rebates and so forth, that's
something that I think you should also consider if their staffing is going to be able to sustain it long term. But that leads to my second question about leans because I've been trying to have this conversation of what are the departments that actually have leans attached to their operations and I've
seen you said leans. Leans. Yeah, leans. Does your department have No, that that's what I wanted to answer the question right away because we don't we don't we don't put leans. The only the only time that my department put a dealing department put a lean is when uh
I deem something unsafe and we have to demolish and so I got to start a process with the county because we don't have that process here in the in the city. So it cost us around $1,000. So we put a
lean for just to get the hard cost so we don't we don't make money out of it. And then the last thing for the quote unquote reserves from a state standpoint should we even have any reserves at all or is there a percentage that we should have? Um I'm not the the expertise in
that one but I I would say as a smart person that we should because we don't know you know now CFO you want to I'm not good now but I don't know when it's going to be bad any let him answer right yes we looked into it commissioner John
uh the state code says that the building official building department in the state of Florida supposed to have a reserve in the average of four times their annual operating in budget. Okay. Which one? So, which equates for us about 2.3 million. Okay. On average. Thank you.
You're welcome, Commissioner. Laurammont. Thank you. Um, no, I just I wasn't going to make a comment, but I just, you know, I'm looking at Danny and I'm thinking 13 years. I think that's something to be said about that. Uh, because continuity is key in making
sure that we move our department forward, right, when it comes to building. And if you don't have historical value, it's very hard to move a department forward. So, the fact that you've been there that long and you're implementing new strategies and we're seeing projects completed um such as Aura or Nexo and uh other buildings like
the second building in Celeste. Those those things speak volumes to the work that's being done. So, just wanted to say kudos to you and your team and continue the good work. Thank you, sir. Thank you. And final word, Lynn. So, my question was you said that your item or you like you would
No, I have something in the attorney's office right now trying to come forward. Oh, is it about the building or it's about the a process in the building department. Oh, okay. Okay, great. Um, so, uh, I think the the other thing that I
wanted to ask was this is I guess legal as well. If like we have let's say a year moratorum for anybody who wants to fix their roof and like free permits and you know or permits subsidized by our reserves or something for residents in
the city. Is that possible? Remember what what you're asking those types of things. No, I mean I want every we as a body say to them to do it and it gets done. So shall we say it then? Well, we don't
we remember one thing. We're going to say it. We're going to say it on the on the on the A9, right? Is that what you're saying? Yes, we would have the ability. Okay, got it. Remember one thing though when you're reviewing all this. If you're going to give back to residents 50% and if you're
going to not have permitting fees and if you're going to improve whatever, where's the money coming from? 8 million reserve that we have. Okay, but the the problem is we don't know what's coming ahead. So, we can't be without
some. And if we use the $8 million or half of it, people that are coming to build, they understand there's a permitting fee on a lot of it. You want to make it a little less. That's one thing. You want to reduce it. It's not
going to change the fact that we still have to scrutinize each project. We still have to approve whether it's correct. I mean, it's not going to scrutinize it any further. And they wanted to build here, so they will build here. So if we want to reduce it, it's one thing, but
to eliminate it, we have to be very careful with the funds and and then make sure that the funds are used to perform. That's the big thing. I mean, you've been here 13 years. You certainly seen the difference. Do you want to just No, I mean, I just wanted to to
make something clear. I believe that the city of Miami has already had a lawsuit with over excess of this reserve fund and the last thing that we want to do is to keep 4 million and then like only having to be required to hold 2.3 and
being sued by it. So that lawsuit is going to cost more than $1.7 million. But we can use the funds for maybe other issues. Can't you use it to improve the city? No, it cannot. It's an enterprise fund building.
I mean in the building department. I mean totally in the building department. They they do call these rainy day funds colloquially, but they sometimes are needed for an actual rainy day because when a hurricane hits, if
one comes, and they do, um you may find particularly where federal FEMA support is declining and uh there are warning signs that FEMA may not be able to do what it's done in the past. Um, you may
find the city is tremendously impacted if a storm strikes us and there's at least a delay if not a a lack of uh federal available funds. That's why they call them rainy day because sometimes it rains a lot.
Mr. Attorney, I believe that um the building reserve is an enterprise fund. It is not the same as a general fund and cannot be used in a disaster. Can it Mr. C? just said no, we just said in general and the point about
I'm not talking about in general. Everybody calm down was just was just said we just said it press. Okay. Anybody else? Thank you, Danny. Thank you. Thank you, Danny. Appreciate it. Thanks a lot.
All right. Capital Improvement Program Mckenry. She has a question. You have a question. So to the point about the disasters, would if the city itself, if our um buildings were to get uh damaged, would the building
department then maybe be able or would that totally be separate? It's very specific. It would be separate, too. Right. And I I have a question. So that the keys building when we bought it, we were supposed to move building into there,
right? No, just the building. Just the building. So that's not happening. So why don't why are we holding on to this building? Can we sell it? It's up to you all to do.
So maybe Well, the the old city manager was looking into getting rid of that building. So maybe this So Andy, do you know anything about it? Um I don't want to misspeak but I think we were looking into uh like a surplus
uh policy or procedure in order to have um some type of procedure in how we eliminate ourselves. Correct. Yes. Okay. Because every day we're losing more and more money on that property. So I think we should sell it soon but we
can bring this back at some other time. We we have to be careful. We own so little property. the city owns so little properties. You have to be careful when you liquidate. And one thing I want to say was I think they paid over the appraised value on that property. So I really would like to not make sure
we don't sell it at a loss. And just keep those funds would go back to building and you'd have to figure out how to spend them because we already have uh excess that we need to spend on the reserves for buildings fund.
Oh, so the budget has been corrected from where it came the and now it came from the right place, right? Okay. Carlen CIP. Good evening, Vice Mayor, commissioners,
um, attorney, city clerk, city manager's office. Um, Ken Mckenry, um, public works interim director. Um tonight I'm going to present the NMBB capital improvement program um to you. Um and uh the portion of the CIP uh city CIP
program that I'll be presenting excludes NB water and and sewer scope. Um as I mentioned, public works is responsible and overseas citywide capital projects um which includes um all asset or projects that um exceed
$5,000. That's uh what categorizes a capital project for the city. Um we oversee different things such as design development, permit construction, site reviews, uh facility renovation, storm water management, traffic calming projects, landscaping, storm water
drainage, you name it. Anything that's not water and sewer falls underneath public works. Um the team established a mission um as of this year um which is to plan, prioritize and manage major physical infrastructures for this city
um particularly the large scale um investment projects, monitor them very closely um with robust project management and fiscal tracking. Um what you're looking at in the next um in the next page um sets the tone in terms of um the res the labor resources
that are currently available in public public works and there are dedicated resources for the uh CIP program. Um so uh the CIP program manager position we um as of recently reintroduced that we reclassified the CIP director position.
Um we have one engineer 2 position. Um we have an engineering and construction manager um which was a former inspection manager that we reclassified to expand scope uh to assist a little bit more on the development side. Um we have one
dedicated project manager. Um we have an engineering coordinator and we have an assistant to the CIP program manager. Um aside from those dedicated staff um we have public works um administrative engineering and technical staff that
also um was positioned and these some of these positions were reclassified and created to support the CIP program. What I would like to draw your attention to is that the CIP program office although has consists of uh seven positions um it
is 42% filled um and the public works support staff uh positions that I've notated that would support your CIP program um is 0% field. So I am pretty much it. Um we are
actively working with u HR to recruit. We have conducted a few engineering interviews. Uh we had a strong candidate for project manager. Um and so we're following up on that. Um as well, we had a few interviews scheduled in the next
two weeks for CIP program manager. So um hoping to get some good news out of a few of those interview sessions. That's great. This slide is designed to share with you um the overlap with the resources that we have for operations. Uh the left
chart uh basically shows as we look at our CIP dollars and how they're allocated for asset owners. Um we notate parks and wreck have somewhere around 20 is $26 million. Um most of the projects are um in reference to park and rex
projects that are um attributed to about 26 million. If we look to the right um public works oversees a large portion of the portfolio. So what that necessarily mean uh the asset owners are not traditionally the project managers. They
are not the ones that are uh completing the constructions. They are not the ones that are setting the tone for project schedules doing the fiscal tracking and mitigating the risk. Um and so it is important to have an established CIP team um in public works that will oversee the portfolio of projects. Um
our operations and field managers are project managers as well and it limits their capabilities for day-to-day operation. The next slide is just a high overview kind of reverse this presentation from the public works presentation and kind of get to the the overview. Um and then
we'll talk about in detail what the portfolio looks like. Fiscal year 2425, five positions. Um the operating expenses for the CIP division um is was somewhere around 336,000. The CIP portfolio that was adopted was
40,640,915. What we are uh presenting to you today um is a request to add one additional resource um in the public works CIP division and that would be a project manager um a senior project manager. Um
we requested a senior fiscal analyst with the public works um budget presentation a few weeks ago. Um those two dedicated resource will help us push the portfolio that we are um proposing to you today. uh prior year's uh budget
approval. Um we had a carry forward for fis into fisc year uh 26. That would be somewhere around a 31 uh,865 uh65,790 portfolio that we're rolling into fisc year 26. Um and then we are asking to
approve um a portfolio of $16,858 $858,000 uh um yielding a total portfolio of 48,723,7790. Um in order to pull such a portfolio, clearly Washington Park is a large portion of this 48 million. um with the
resolution that was adopted not too long ago for CIP that the uh CIP general obligation bond clearly is in that number. Um so it does weigh that number a little bit. Um it's a very it's one of our largest projects. I will go into some of our large projects in a few minutes in a little bit more detail um
in case you have some Q&A. This slide um is to basically just give you a very um uh aerial view or a broader view of what your portfolio look like by fund sources. Um we have many different fund sources that makes up our
portfolio. Um we have some remaining ARPA projects that we're closing out. Um we have the beautifification impact fund uh building um such as the PSA new workstation reconfiguration that was approved in fiscal year 25. We have some CRA funded projects. We have the CIT uh
funds. Um of course the general fund. Um we have uh local option gas tax funds. Uh storm water impact fee fund. Um and then water enter enterprise. And the water enterprise is here because the projects and purchases uh fall
underneath um a scale a scope for public works. Um and so our either our fleet manager or our facilities manager oversees those capital purchases and projects. Um but it will be funded by water. So zooming in now um on what you just
saw um I'm going to uh start with the general fund. Um this slide provides the the first three column provides what you uh approved and adopted for fisc year 25 what we encumbered and what we're carrying forward. The very last gray row
on your sheet basically summarizes all of that. So what that says is um we are encumbering $668,790 worth of projects um construction building non-building infrastructure projects. Um and we are carrying forward
into 26 29 uh million39. Um what we are requesting that you adopt is um to the general fund 8,543 3333. Um we we've adopted a process just so you know how we derived at this number is we've had um two CIP committee
review meetings. Um those meetings consist of our city manager, our deputy city manager, assistant city manager, um our finance team, um and a few of the the for the large projects, a few of the project managers are in the room. Um we look at everything from um coupling
projects for for great synergies, risk to the city, um assessments that are done, um master storm, um you know, master plans for the city. So quite a few things are considered in those meetings and obviously available fund is the last thing. Um and so um in reviewing that that's how it derived um
with this list um and and with the proposal to the general fund CRA um when we zoom into CRA CRA um we have 1 mill614,618 worth of projects that were approved in fiscal year 25 that will carry forward
into fiscal year 26. Um those projects are outlined on this page for you. Um additionally for fiscal year 26 CRA has committed to somewhere in the vicinity of 3,475. Um and that spans from 163rd Street with
design for a bike path, tree plantings, a centennial park, um 88 sidewalk and 8A upgrades. So there's many different line items there. Um wayfinding signs as we prepare for our centennial. Um the next fund source that we zoomed into is ARPA. As we close ARPA, pretty
much everything's um done. Um there's some residual funds there that we are asking um that we are looking into to see if we can reallocate those and um into existing POS that were already open um in December um for the like the same like purposes. Um obviously as we enter
into these projects sometimes change orders are necessary to um remedy um we have a few um we we received our WGI uh pavement assessment. We'll talk about that in a little bit. Um that pulls pulls us in the direction of additional
work to get done and um and we're hoping we could use a few of those residual dollars from our traffic calming and road improvement. Um so we zoomed into um that for you for fisc year 26 on the next slide. Um and we parched that data by fund um by fund
type. Um we have our local option gas tax CITT general fund um that predominantly will fund the fiscal year 26 projects. Um the general fund tallies up to be 1.245 million. Um, just a
reminder, the bottom row, the gray row kind of sums everything for you. The far left gives you the project name and description. Um, in yellow are your fiscal year 26 data. This year we were tasked to really take
a look and have some deep conversations uh citywide to understand what the long-term um needs for the city is. So um this was our first pass at putting together a 20-year CIP plan for the city. This plan um included a few
meetings with all of our department heads um reviewing master plans from sustainability project needs um from um master plans, roof replacements, equipment, we put together a 20-year equipment replacement plan, um building
and construction efforts that I needed, part restoration, um anything that fall in a CIP category, we sat with each department head to to really zoom in and say, what does what does the need of NMBB look like um in order from a CIP perspective as we discuss bonds as we
get as we discuss forward planning for sustainability efforts and that's what you're looking at on this screen. Um the 20-year plan tallies up to be uh 452 million in that brisk proximity. Um and you're looking at a range from somewhere in the vicinity of 32 million to 90
million annually year-over-year. So we summarize a lot of data. We sum that up by uh type the question. Keep going. Okay. Um anybody have a question? Keep going. Okay, continue.
Okay. Um during the public works presentation, there were some questions about KPIs for um some of our capital improvement performances. Um and so we took a sec a a few moments to kind of put a few of what the KPIs are for the
capital improvement program. Um so some of the KPIs that we closely monitor with the smart sheet application that we introduced and the smart sheet application allows us to do intake citywide. It allows us to score the projects based on the strategic initiatives at the city. It allows us to
create a dynamic setting with a large screen with our uh CIP committee like we talked about. We had a few of those. Um but more importantly do what um we uh the city has not done in a very long time which is create and maintain robust project schedules um and develop
dashboards. So those KPIs are looking at what percent of the projects are completed on time what percent of the projects are completed within the budget that were set minimizing change orders what percent of the capital funds remaining um unspent at the end of the fiscal um period and survey results
related to public satisfaction. And so working a little bit closely with our communi uh our communications team to really understand what was the impact of those projects and how did the community feel um and what we can improve on. [Music] This is simply a screenshot of what the
application looks like. It creates portfolio libraries which includes schedules, fiscal tracking um for your record just for your um we also have a we've gone live with um uh the dashboard as well as the Washington Park dashboard on our city website. What you're looking
at here is we started about a year ago with GIS um integrating our um CIP programs um into GIS. And what that does is it gives us a heat map of where our projects are by type and who the project manager is. And once you click on it, it kind of gives you that detailed
information of with that CIP. We also have specific CIP designated codes for every project that carries through the the life of the project with this new application. Um and also new um we um create project strings, specific project strings that monitors the funds. So
which so when someone says how much did we spend on a Washington Park, 10 years from now we'll know how much we spent on a Washington Park project. Um so um so those type of things those robust planning and unique identifiers are critically important um as we do um as
we retain data for for the future. I mentioned that we have a dashboard. This is just a a view of what that dashboard looks like. The dashboard provides a count by every phase. Very very important to planning because that helps us identify how much can we
actually bring in the next year. Um, and so understanding what percent of projects are going into construction helps us understand we have to we have to hold this next fiscal year, which is what we're doing in fiscal year 26, which is why I spent a few time a few uh
a few of the slides kind of sharing with you um the carry forward projects. We've adopted the funds. We're now moving into construction with many of the uh traffic calming projects that you approved a couple months ago. Um, and so we're slowing down on how much we we bleed
into the operation next year. This slide just simply takes the same information and instead of dicing it by the fund source, it's showing it to you by the type of project. So where your funds are allocated by landscaping, restriping, resurfacing, uh, building improvements, um, non-building
improvements, vehicle equipment. So this next slide just simply takes the same data and it stratifies it and shows it to you from a different viewpoint. So now the fun part, I was talking fast to get to this point. Um these are the major projects that we're walking into
um that we have on our radar. um Washington Park. Um from a change in risk management perspective, wanted to make sure that we touched on the major projects. Um there's a lot more obviously, but these are the ones that may or may not um have
some changes that we want to make sure that we share with you. Um one of the things is that we are we are currently in procurement. Um and so which is a which is a pretty good win. We're looking to go into construction uh no later than this December. Um we we have
uh completed the final pass for permit. Um last the last uh mark or notation uh was for a mass notification system which we've kind of gone through those hoops. So we we expect to to get permit in hand not too long from now. Um fur um was a
grant that was awarded in 2022. Unfortunately that grant is a two-year grant. Um so what that means is um we've had to reapply for that. So, the 200,000 that we thought we were getting from that grant is on hold until we receive a response for the application. Um, but on
another note, on a good news, um, just this past week, we received notification of award for a, uh, CDBG, which is a community development block grant for 460, which puts us in a even better financial position for funding Washington Park. Um so we will keep you posted on what happens with FRDA app um
if we are awarded um for HUD um currently. Yes. Yes. Go ahead. Yeah. Thank you. Um I I wanted to ask about you now that we have these grants. How does that affect the bond? Because I
believe the bond we have 25. Is that 25 or is it 30? It's 25. 25. Or is it? Um I'll let you answer. uh public course director is correct. It's $24.5 million. So we have a bond for $24.5 million and
when we add these grants in there well is the bond money can it be used for something else or no Washington Park. That's what I'm trying to get to. Uhhuh. So we it could only be used for Washington Park. Obviously the grants also can't be used in anything else. So
we're adding grants on top of the $24.5 million. So right now we added another $4.7 million to the $24.5 million. Correct. So if we go back to the slide, this
slide here, um actually provided a breakdown for you for phase 2 Washington Park and what percent of the general obligation grant will be absorbed. And couldn't we pay down that bond if we needed to take less? We don't have to
take the whole. Is that correct? We issued the entire bond. Commissioner Smith, that's what we now have. Yes, but if there was a penalty, but we could not take the whole bond. I I thought that's what I understood. That's what Jay's shaking his head. Yes. I don't know.
Can we I don't know what the uh rules of that is. I mean I mean the bond has a payment schedule. That's what we signed off. That's what we issued. That's what we received. If there is any plan on accelerating the payment or etc. that has to come back to the commission and
identifying the source fund that's going to pay that debt. Everything is possible policy-wise, but for now, we issued the the bond uh I think I believe in December and it was for the totality of the project, I think, and that's the the
$24 million we have. So, that's what I was thinking was like if we have 24.5 million and we take 4.7 million that we got as grants to dump it into the balance of the bond, right? That's uh what Commissioner Smith is communicating. Like how would would that work? Does
that is that possible? I I I will be cautious to give you a definitive answer that we can use the grant to pay the bond because the grant as well is a as an agreement. You submitted an agreement to an agency and you told them I'm going to use X Y and Z for this funding source.
And we have most of these grants are also reimburseables. So you upfront your uh general fund or the source funds you have and then you submit the document and they reimburse you. So you have to stay in line with their agreement. Um uh that's the primary answer I will say
because if that's the case then Mr. Manager, I'd like our our grant team to focus on something that we don't have money for versus like you know we have 24.5 million for the bond for Washington Park and we continue to add more money to Washington Park. Not that I don't want to have them have the most
wonderful community center, but I think there's other parks and other community centers that we can also use the money for if we were to get a grant. I would al only add Commissioner uh Sue is that these grants takes time probably the timing also perhaps we submitted
these applications uh earlier than what we engaged on the bond and we didn't know if you're going to get accepted or not. So I think the the grant also has time so we have to go back and see when we applied and etc. noted also I hear I hear what you're
saying so I understand we also have to look at the terms of the bond because it's not that you're taking grant money and substituting it for the work. It's that you needed less money
that you were going to borrow. And if that's the case and you needed less money, even if there's a penalty, it may be far less if we take say we didn't need the 25,000, we only needed 20 I mean 25 million, we only needed 20,200.
I mean, you have to look at the terms of the bond. I have a an add-on to that. So, how much is the total project for Washington Park? The total project is 20 uh
27 million right here. 27,933,683. Uh the pump station in force main is 7,442,952. That portion also came out of the general obligation bond. Uh the building construction portion of the project is 20,490730.
Um so the grants themselves is 4.7. Um there was a general fund 500k portion that was adopted in um year 25. So the out of the general obligation grant would be the 15,280. So I was going to say that you know with construction I'm
sure it is compounding cost material the cost of labor throughout the span. So anything that we get additional in addition will more than likely be used um in the construction because of how labor costs and material costs. So potentially
correct correct and when you start construction sometimes you find um somewhere about another 10% impact of stuff that you didn't discover or didn't know you were going to hit. So you end up using that money. Correct. [Music] May I?
Yes. Thank you. Um I think I saw somewhere there was a uh landscaping on 163rd. Is that right? Uh the CRA slide. Yes. Yes. So is CRA paying for that?
So on the CRA slide, that's all the funds that they have um committed to. Now my question is that's a state road, right? So CRA is county and city money and now we're going to go use that money
to fix a state road. So uh so the money is for Hampford Boulevard. It's for the CRA boundaries. It's for the CRA boundaries. And it is it is it is to it is part of the centennial to actually improve on 163rd.
So yes, there is a small section of there that overlaps into the CRA bound, which is why they're committing to helping to fund that. So we do have the small section of the 163rd for a million dollars. No, no. This this includes a much larger scope. So if you kind of look at 163rd
Street redesign, we're talking about bike paths, um street safety, traffic con um congestion, lighting on have it's a much bigger scope. It's in preparation for Centennial. Okay. While you search, we have Commissioner Smith. Thank you. You know, I just asked um
Commissioner why why you were presenting the CRA and when you presented it a few pages back. I didn't understand it because if you have questions about the CRA, which Commissioner Sue just asked,
the CRA is not here, but we had that discussion at the CRA meeting. We had that very discussion. That's a state road and it was done within the last 10 years to rellandscape it when we need so much. But again that CRA and you're the
one presenting. So that whole thing we Yeah, we can uh just uh remove that slide from your presentation. Well, and here's what I also wanted to add to the CRA. We execute on the behalf of the CRA. So the CRA doesn't have a
public works division. So we're we're still that execution arm that partners with them. No, no question. But at the same time that when you go over the budget with it and you'd like to make a change, you really need Mr. Old here to give us and
even the attorney maybe to give us the guidelines of what you can do and what you can't. Of course, we're the governing body no matter what. But I mean I we had a big discussion on that at the time. So thank you. Thank you. You want to continue
madam director? Yeah. Um so what you're looking at there is just the uh procurement work breakdown structure in terms of estimation um as to when contract qualifications will occur, pre- bidding um when we
anticipate on um doing a recommendation to to the city manager um and coming to commission. So we're we're looking to to come to commission sometime around October for Washington Park to award Um this is just for your information. Um what this slide kind of helps you see is
the projects that are actively in design that you approved um during the last reszo for a Chen more task order for designing those trafficcoming projects. Um it included roundabouts, um raised intersections, speed humps, portfolio of different projects. So we provided those
scopes for you. Um and we also um what you'll see is when that goes into construction. So, the construction line item and stuff is what we're bringing in into fiscal year 26. Um, traditionally projects have waited about a year because we can't go into constructions without the funds. And so, we're doing forward planning knowing that these
projects now will end design midy year in March. Um, and we don't want to lose momentum on them. So, we want to just go ahead and and go straight into construction. That's really what this slide helps you see. Speed humps, our favorite topic. Um we've had a growing number of
requests from our residents um for speed humps. Speed humps uh we have an interlocal agreement with the county. There's no way around it. Um for per for permanent speed humps, one temporary speed humps is a complete liability on the city. For
permanent speed humps, we have to have sign and seal drawings. Um and so what we're doing is we're not only tracking where we put the temporary speed humps given that we have um uh consent forms from the residents. Um but we also need to follow up on that to put permanent
speed humps. That's what this slide is. And so the budget has a line item in there for specifically that which is ensuring that we go for sign and seal drawings and move from a temporary to a permanent. That's basically what this is. Okay. Did you have any highlights on
design? I know that that was a big um point of contention as it relates to the types that the county adds and u approves and us being able to amend those designs. Is that what we can? We can. Yes. So, we actively right now have identified uh a smaller
speed hump that's somewhere around 3 and 1/2 um 3 and 1/2 ft. Um that one was targeted uh specifically for Eastern Shores. Um it's it's just that the way the homes are um um on the street, it makes it a little bit more difficult to put 10- foot, excuse me, speed humps. Um
and so we have been in communication with the county and we can we just have to modify our interlocal agreement to include those schematics. Um we do have AMI creating those schematics for us as we speak and we've already ordered the three and a half foot. So yeah, that's it.
Yeah, we've mobilized on those. Yes, the ones for Highland Village, they're not on here. It It's Well, these are the recent ones that we've installed. Yeah, these are the recent ones that are temporary that we've installed, but we're going to be installing in
Highland Village. Highland Village has made some requests. Yeah. As well as um Eastern Drive. East East Drive. Yeah. So, we have a we have a long list. Okay. Yeah. These these are the ones that we've actually installed, have moved into study, and we put them in the budget um to consider for permanent.
That's what these are. Yeah. Yeah. The list is much longer than this. Um Oh, boy. I have a question. I don't know how to get back. Vice Mayor, I have a question. Go ahead, Commissioner Smith.
Thank you for recognizing me. Um you're re restriping and resurfing. Does that also include our signage as you come into the city that's faded? Would that also be under this heading? No. Wh whose heading is that? And where
would the funds come? Could it come out of your department? You have a section in there called wayfinding. Um that's what we called it. Um CRA committed to adding another hundred. Is it 100,000? 125. Yeah. So we had a meeting with them last week. They committed to adding
another 125. So that leads me into my question about the striping etc. When when do you plan the completion to be done? Well, we haven't even started. [Laughter] Okay. I we'd like to get started.
We would like it to be beautiful for the centennial. A Yes. So no matter if you start now or if you start six months from now, I just want to know that the date. So, um, right now, and in all honesty, it's, um, it's, uh, it's the funding. It's the, it's the
funding that's stopping us from moving forward. We just received the, um, assessments for the, and we wanted to give you this heat map because we thought it was pretty cool to just kind of show the heat map. Anybody who knows the city knows, you know, you can kind of outline that. Myself, your engineering construction manager, um, we
all went out on the field to obviously validate all of this. We took pictures and we observed. Um the only one obviously Eastern Shores is not an issue anymore because of the recent projects. Um but we do have some concern there with um Sunray um city center. So the
four that we've highlighted there are what the ones that are is in the budget fisc year 26 and we're asking you to consider for us to move forward um with the resting and resurfacing for those areas and to make sure it's done. Make sure it's completed for the centennial.
Yeah, before centennial. Absolutely. All right. Um, these two projects have been waiting to get done for quite some time. Um, we're getting increased complaints
from residents. Um, this this has been a rough hurricane season. Um, we haven't been hit with a hurricane, but a lot of rain. So, no, to your point, we haven't this has been a pretty dry summer. We haven't had a lot of rain, but when we've had rain,
we've had buckets. So, we've had uh a lot of rain in a short period of time, which leads to, you know, we call it flash flooding, right? Yeah. So, we um we are asking to move forward with Northeast 10th Avenue and Highland Village phase 1. Um it's it's
it the design is complete. It's just really just waiting for funding. Um it's it's 300K for Northeast 10th Avenue for fisc year 26 and then we're going to come back in again the following year asks for 550K. Um and then for Highland Village it's 6 is 650K
u total new drainage system in Northeast 10th Avenue. And what do you Highland Village um Highland Village is backflow preventers um piping to take it out to the outfall. Yeah. Thank you.
Um, that's pretty much it. The the rest is just accomplishments. We got a lot of them. You can read those on your own time, but um the they've done some amazing jobs and these are some pictures of actual work that they've done. And so I wanted to make sure I highlight that
to to the manager, Mr. manager, the gas company that came through Sky Lake, okay, and ruined all the streets and made them look like a checkerboard. And still, um, there's a on Northeast
19th Northeast 20th Court and 191st, they paved over a drainage. They didn't pave, I'm sorry. They they saw it over a drainage. So, it's covered right now on on that site. But that wasn't it. The what are we doing for our
resident? Are we going to repave it or we what's happening? So, uh we had this conversation uh prior. I know I spoke with uh the DCM that um I know your your thoughts on it that we were going to u look into uh
getting proposal into the restriping and then going to the uh gas company and and and and making sure or demanding that they um you know fix fix the uh streets, repave the entire area. So we're working towards uh towards that. Um
well well what I'm saying is is that in the budget I don't see it and it looks like it's going to come down on us to do it and we'll make we'll make we'll make an adjustment from them. I see what you're saying. We'll make an adjustment that way it it be more like a
re try to get a reimbursement. Um but we'll make sure that we have the money to make sure that we can actually accomplish it. Right. And I've asked the attorney to draw something up that we don't get in that situation again that they make us 100% whole when they come out and you know don't leave our community. And all
the swailes look a mess too cuz they didn't they put dead saw down. Anybody else? Lintis. Thank you, Mr. Mayor. Oh, Mr. Vice Mayor. Um about um
you guys are doing the wayfinding signs, right? Um yeah, we're working with the city manager's office communication. They're taking the lead on the design um for that. Um was it budgeted? Branding is important right as we go through. So currently, if I'm not mistaken, and
you can correct me, and I wish um Adam was here since we're having this conversation, but uh there's currently money this fiscal year in uh in the um in CRA's budget to start the process. So, we're working out the design and
we'll be we'll be moving forward uh expeditiously with the with the funding that we currently have. I have most of my colleagues here. I'd like us to be on a like consensus that we get this done like maybe midsummer next year. All the wayinding signs are
updated with the new designs and, you know, all installed and getting ready for our centennial. What do you guys say that? Yeah, that's Yeah, I mean I'm sure that everyone I don't want to speak for the Dist. I'm sure everybody agrees, but that's the that's the plan. Yeah, that's what that's what we're
So, just to be just to make my request more solid with you guys, you know, like I have my colleagues here like if we could all make that request and then also like however you're going to find the money, whether it's going to be part of it that's in the CRA area, the CRA pays for it and then whatever that we
need to budget that needs to be budgeted. I think this doesn't happen every year obviously because some of them are still like you know from I don't remember when um you know they're pretty old. So I mean if we can get those updated cleaned and brushed up and
our logo and all that that would just really refresh the city absolutely a whole lot. Thank you Commissioner Smith. Yes ma'am. I I just I know how important this department is and I know the efficiency of the department leads into the beautifification of the city.
But again, hiring more people because it's not a salary. The salaries 65,000, the salary is 35,000 when you add up the health insurance, when you add up the the
pensions and all the benefits. So, we're we're trying so hard not to be in deficit. We're trying so hard to improve. And it just I I haven't seen a department come up that says they don't need help. I mean, I'm just looking at this and
saying, what are we doing? How many more employees? And I, you know, our employees are gold. I'm not This isn't against employees. This is against budget. This has nothing to do. It has to do with money. Always does.
I mean, that's what it always comes down to is the money. But where are we getting this money to add another person to every department? It's just a question we really have to sit back and start to analyze at this budget season
where it's not necessary, where it can be. We want to have an economic development department. the the the request was was for a million dollars. Some think it's not important. I've had phone calls and others think it's about time.
The economic development department, you understand to bring professionals in. They came from a convention today that was is amazing. And you make contacts and you bring in more businesses that'll bring in more revenue.
And the residents get the service of the new business locally. They don't have to travel. But we don't have to take a million dollars new. We could move some of the employees into the economic department
without making a more a deeper hole in the debt. And I I just I it has nothing to do with your department. That that's our direction to the manager who has to make this thing work.
Well, you can make it work in a lot of ways. I've been here too many budgets to see how we could play that game. I mean, we know how we can make it work. We rob Peter to pay Paul and then we move money from Jane to give back to Paul. I know exactly. But really and truly, I'm
sincere about the fact that it's not your department. It's the last meeting, the last slide for the budget. We I feel we have to focus on what are we doing? If the numbers are accurate, the people are telling me we have almost 500
employees even counting the part-time over. What happened? And and here's the big point. All the additional employees with all the new electronic touch a button, which I had asked the last department, did that save you anything? Not only do
you have the electronics, but the city isn't better. So, what are we doing? That That's my budget speech. My end of the my budget speech. That's something that has to really be looked at.
Thank you for the time, Mr. John. Thank you so much. I wanted to thank you for the presentation. I'm looking at the total um CIP. It's like is it 31 million plus, right? Is that what it is? the grand total
33 for for everything all together it's like 33 right that general yeah you're you're carrying forward 31 and then you're bringing in 16 so if you actually go to the summary slide that I presented where's the summary slide
you're closer to I think 40 right um this slide the overview it gives you last year and this year and what you're carrying forward into 26. So what's the 26 carryover there? Thank you. Yeah, you're carrying into 26 31
million865790 but be mindful that Washington Park is in there and the the the portfolio is is the 48 million, right? Yeah. So yeah, your total portfolio when you include what you're carrying into it is 487. That's that's the part people miss is to carry it forward. There's
still work that is continuing as you bring in work. So, you really have to be mindful of the total portfolio of what's incoming and what you're still still working on. Yeah. And the reason I'm asking is because 48 million for I don't know how many employees you have handling CIP,
you know, how the question is where do you start? How do you do that? Because there's so many things here that that go on. So, I want to commend you for filling in the gaps that are there. And that's a lot of money to be able to actually expand into actual pro um
projects. So, you know, when we look at that much money and we're saying how do we actually get to the bottom line of you know, so the the the question that I had was about the theater design. It's in the budget. Correct.
So, it's just the design itself. Nothing about that line item is just for the design. April just that's uh yeah strictly designed uh to modernize the theater. Okay. So that doesn't really give away to So is that in like is that a fiveyear
plan or is it's part of the fiveyear CIP plan. So you would see um the design and then a couple years later, you know, into construction. um you know obviously depending on funds and obviously things shift but that's uh it's part of the
five-year uh CIP leading to the 20-year CIP. Okay. So that's I think that that's what I wanted to kind of gauge, right? When you have a project that's designed, but then nothing is there for construction, there's there should be conversations
for bonds for this different if we really want to if we're going to invest a quarter million into the theater. The greater conversation is what are we doing once we get the design right and I think those are cuz you talked about master plan and having a really looking at the parks plan and really having that
comprehensive look. Yeah. And forward planning. But then you give us part of the vision, not necessarily a 5year outlook. So that would be something I would want to see because I think the theater is an asset that can really generate more funds for
us if it's properly um upgraded. Um in addition to the the positions that you hope to fill within the next couple of weeks or months, can we also get a timeline of the lowhanging fruit? So I I say this because of the CRA conversation
with the greenery if you it's we have a partnership with FDOT. So we have part that we're also responsible for. They're not fully responsible for everything, right? Is that correct? Yeah. So we kind of work Yeah. We we work with them and and and
coordinate and see if we can get some synergies with some of the projects that they already have going on. Okay. So it's we still have some sort of responsibility there. And I also wanted to kind of harp in on the fact that I've said this to Adam before, it looks terrible. It's still a gateway into
North Miami Beach if you're coming on that side. So, we still have we can cut this amount down in our CRA meetings, but it's still something that is part of the conversation of how of how um how we look. I'm happy to see the ARPA snapshot
that you provided. I wanted to find out about Corona Delmare. That's morally for water. Water. Yeah. Okay. So, that brings me to another point. With the the deficit in the positions that you have, how can we fully expect
the in the water division to be to be whole? So, so we have all the parks, everything that that you handle. I want to hear from the administration what is the true way for us to actually get things done because you have a whole
water CIP, you have the city CIP and we're we we're seeing things happen, you know, throughout the city, but we have to get progressive. We have to get progressive. So, I want to put that out there and kind of hear from the management on
what's the what's the actual strategy for us to be progressive because the water plant is an asset. The theater is an asset, but we're peacemealing these assets. So, I don't know if there's a plan to bifurcate this department to see if we can actually have something that's
really progressive and moving these projects forward at a more expeditious pace. Uh, thank you for that, Commissioner. I I just want you to know the uh and I don't know if you're talking about the water the utility water um they have their team and uh they're moving
forward. They presented their CIP uh at the last uh workshop. Um so they're moving uh they're moving forward. What we see today is obviously excluding is it an overlap or is it No, there there's there's no overlap
separate. So water the water CIP is totally separate from correct. Okay. Correct. Um so what um uh Ken is doing is uh citywide except the water sewer. Um
so I guess the question is why why was it in the presentation? I may be missing something. I'm not sure. Was it presentation? I'm seeing it as a funding source. Yeah, you see it as a funding source for facilities projects. Uh so facilities, our ops manager works in water and sewer
facilities. So sustainability projects fall underneath public works, right? And so the fund source is actually water enterprise. That's why you see those projects in there that So I guess that's what I'm trying to say. We have some we still have overlap in some ways because you still have some functions that are
working together, right? Is that No, no, no. We oversee all things sustainability such as roofs, such as infrastructure such so that's all public works. It's funded in many different um so some some are grants obviously some are general funds some water pays some
are building like for instance PSA reconfiguration we're overseeing the project but they're funding it um and so that's that's what you're saying is we're showing you where all your different fund sources are and how your projects group into those fund sources. I would just have a one on that because I feel like
you you got it. Yeah, I mean the underwater piping, the fixing the meters and you know all of that uh that is not uh public works. That's fully water, but we'll be happy to sit down and and uh go over that with you. All right. Thank you. That's all I had.
Absolutely. You good? Mr. Manager, I would like you to task all your directors to drive down our city streets and drive slowly and look at what our city looks like. We're getting complaints from the
residents. We're getting complaints from a lot of people that we're not taking care of things and we're at a budget time when if we need more beautifification people or we need somebody, let us know and let's do it because we're suffering. the community
is suffering and you I'm talking if you just go down 19th, if you go down 164th, if you go down 163rd, you know, you go into Eastern Shore, they it doesn't look right. It doesn't look like it did. And and a perfect example is the Eastern
Shores, you did that big water project and it messed up the whole community for however long. But when we planted trees, whatever the I don't know the the the job order was, whoever paid for it, put little dinky
trees that they took down royal palm trees that were magnificent and put these little they're they're intersection now. Their medians are horrible and that's our biggest tax base in the city. How could we, you know, do that
and then we don't correct it? That's our job. But I think it's because everybody doesn't see it. You know, if you don't live in Eastern Shores, you don't see it. If you don't drive in Skylake, you don't see the checkerboard that they did there. Um, you know, you don't see these
things unless you live there and you're there every day. And that's what I I want everybody to please get in your cars and look, you know, don't go speeding to wherever you're going. Just take your time, look around and see. and you'll see what we see and the
complaints that we're getting and why you hear from commissioners, every one of us. What are you doing? What are we doing with the budget? And I think that's the frustration is yes, we know we have a budget. Yes, we know you have x amount of employees that have to be
paid, but are we getting a benefit? And and and all my employees here, I'm not saying you're not great. We don't love you, but you're not doing a great job. I'm saying we're missing the boat somewhere. The window dressing is wrong right now
and we need to correct the window dressing and that's what invites people to our community. When they see a beautiful 19th Avenue, guess what? They want to come and be on 19th Avenue. But if they see trees not taken care of,
if they see sidewalks broken, if they see all this kind of stuff, they don't want to. And that's just my frustration. So please, we need to address it. Thank you, Vice Mayor. Thank you. Any other comments? Because I don't want to keep. Do you have another
question for Carlen? Yeah, I do. Okay. Okay. Last question, then we'll let it journ. Listen, not last question. Okay. So, um, so first of all, I remember in um, you want to speak? No, he's fine. He's fine.
Oh, okay. Um so fiscal year 2425 I don't remember us having a CIP fund did we uh fund 399 was not established until last year I believe so you did not have
a dedicated um you had a division you had a CIP division right um but you did not have a dedicated fund for CIP okay so what are we carrying over exactly so everything that's in fund 399 and so you adopted a resolution um was it last year the resolution was
adopted and that that resolution said funds allocated to a specific CIP project were reserved for that project and it rolls over year-over-year until we come to commission and you guys change your mind in terms of where you want to reallocate that fund and so that's what that's what you see happening here so there were some
projects that you adopted the full scope to what commissioner um Jean mentioned earlier um which means for that project you adopted the design the study the design and under construction and so those funds are rolling forward. Um and there are other projects that at the
time that we proposed those projects, we did not have a design in hand. So no real good estimate for the construction. Um and so those are the ones that we're entering right now knowing that we're going to be done in March and we're asking we would like to move forward into construction um immediately afterwards so that we don't lose
momentum on those projects. So, if I'm looking at this correctly, that means like last year or in fiscal year 2425, only $600,000 worth of things were complete in the public works department. Uh, no, you actually had more projects that were completed. Which side are you
looking at? I wrote it down. So, after I was listening to your speaking, uh, do you have that answer? Can you just tell her or No, I can I can Yeah. Yeah. Just Well, I mean, you can just tell me what
what was uh completed last year in terms of like the the the budget that was allocated. Next slide has all the projects that were completed. Yeah. Yeah. So, that's good. And then I will send the numbers over to CM. Okay. So the budget in 25 2425 and then like of that what was completed and what
was not because um I remember the former manager actually admitted to me that not not when Carlen was in charge but you know that only 12% of public works um items were complete. Oh I can believe that. Yeah. 24 I don't believe not much progress. You didn't
even have a portfolio of projects. Very unorganized. Um that's that's the whole reason why we built the portfolio and integrated the smart sheet application. You have now schedules. You have a plan. You didn't have No, that's wonderful. Thank you for that. Yeah, we organized things for that year.
Tell me about it. Okay, so then um and I believe that so um when you in the in I'm going back to Washington Park one more time. $27 million uh $24.5 million bond in the 27 was that not already including
the contingency fund? There is 1.6 6 million contingency in the building phase 2. Okay. So then that means that all the grants that we're getting for the 4.7 million, not all of those would actually be um necessary for well that's almost
like 5% usually contingencies about 10 to 15. So piggybacking off of what uh deputy city manager say, we want to be cautious because the grants have specific uh purposes. Yes, exactly. And we have to meet those purposes. We can't just say we're going to pay off a
a general obligation bond and and like but you could re use the general obligation bond for a different reason like the city manager mentioned. So that's they'll have to look into the conditions of that bond. So IDCM was saying that you know the grants take a while to come back to us
right meaning like we have to apply it takes a while you know they review etc. I got that. So, I just want to focus your energy on something else because we definitely need more improvements in other areas of the city and we can like put a pause on all the grants that would go to
Washington Park. We have sufficient funds for it. Okay. Um and u yeah that's all I have for now. Thank you. Oh, sorry. Um wayfinding signs, who is designing that?
Are we going to redesign everything or is it just the same? What we're currently doing is we're doing an assessment through public works. They're identifying all of the signs, neighborhood, and wayfinding which tells you which direction you want to go for the theater, etc. Um, once we get all that information, we'll be
reaching out to firms to present ideas that would be proposed to you all. Okay. All right. So I guess uh I I I do we have an organizer for the events of our centennial?
That's um that'll be something that comes before you all depending on the event. Some things that'll be internally handled. Um some activations within events that we currently have through different departments. Um but the larger scale things would come before you um as
a proposal and based on a vendor that would be bidding. Okay. Let me interject in that all things Centennial we should see, right? I don't think that happened yet. Yes. Um that's the intention. The up well that's the intention but that hasn't been actualized. So I know
the timeline was sent to us, logos were sent. Um, we haven't gotten anything final per se on what the consensus was. And I think when you say it's peace meal, that's understood. But I think that the commission needs to be more engaged
in that conversation. And seemingly we're not we're having to pull teeth. So I just wanted to put that on the record as well. I know this is a workshop, but it could be peace meal internally, but we should still be very much briefed and aware of of the process. Yes. So, I'll
have um an update through communications for you all um by next week and that way we can have an elaborate conversation about the process. Thank you. Sounds good. Is there a motion to adjurnn? All in favor? Say I.
I. I. We'rejourn. Thank you all for coming.