the June 18th 2024 business meeting of ISD 622 School Board to order um first up is the Pledge of Alle I to the flag of the United States of
America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all um so first up we're is the approval of the agenda can I get a motion and a
second to approve the agenda so mov second right um moved by Jenner seconded by hzman um all in favor say I all oppos say
nay all right the agenda is approved um and then first up is um our achievement um recognition of retirees and bilingual seals good evening Madame chair and directors of the board and esteemed
audience members um this is a really uh fun and yet sentimental time of year as we bid goodbye to so many who have served us for so many years um for for those who don't know we do send on behalf of our school board and our office we send a handwritten card to
every one of our retirees um so they have heard from us individually but we want to share their names publicly so we can recognize their contribution and their time spent here so I'm going to read to you uh those who have retired during the 23 24 school year including those that'll be retiring right now this
month so um bear with me and I'm just going to read these names to you so that we can uh acknowledge those who have put in many many years of collective service so Todd Baker head engineer at Weaver Brian Finley bus driver Robert hombo bus
driver Warren lemon special ed per at M uh Prairie care Kevin cin special ed PA professional at Next Step Diane bego paah job coach at Next Step Jill dvorac special education perah at nstep Marie
Frank occupational therapist at at glad Stone Linda cloon educational assistant at North High School Celeste LEL EC PA professional at Beaver Lake Lori Olen LPN at Justice Allen page Kelly rowski
guidance secretary at John Glenn Sher Iker Sky View guidance secretary Diane Wales Justice Allen page special education pair professional David Wilkinson Roc North High School Paul Dean science teacher North High School
School Deborah Johnson Secretary tarton Jennifer koua social worker at Justice alen page Elementary Deborah mlin reading intervention teacher Sky View Kurt Russell physical education teacher Sky
View Angela cheffers speech language pathology teacher Gladstone Mary Shake special education teacher Cowern Joseph Sims physical education teacher North High School William Walker
math teacher North High Todd Waller physical education teacher North High Susan cedarstrom EC teacher Lisa terson third grade teacher CN Lynn Johnson student services
clerk District education center Julianne cooster LPN non-public schools Kelly Ry Schneider LPN Next Step Carla longer office coordinator at Castle Patricia life science specialist Carver Todd Zack
custodian North High School Heather Freeman teacher at Weaver Jacqueline dulski second grade teacher Weaver Betsy Lee EC par professional Beaver Lake and James Sullivan EC par professional
Beaver Lake on behalf of our school board and District administration we want to say congratulations to all of our retirees your service is incredibly important and has really helped to sustain the legacy of our school district and we wish you a really joyful
retirement let's hear it for all of our retirees this [Applause] year and next I'm going to invite up our director of ARA Dr Amy luckner who's going to talk a little bit about our
bilingual seal accomplishments this year you got yes we might have to pull it out of bo b is it in here sorry sorry is it this one no oh it might not be in here hang
on it is in the board book I so we'll just grab it from there if I can scroll down there we go well good evening chair Yang members of the board uh superintendent chorio and cabinet members it is my
privilege and honor to be here today to acknowledge our our seniors who graduated um with a bilingual seal this year thank you we'll just have to scroll instead of I think we got it now uh and so I wanted to start by telling you a little bit about the program many of you
are familiar um and then we will be able to acknowledge our individual um award recipients oops so Minnesota bilingual seals is a program that Minnesota school districts um May participate in and what it allows
us to do is to really honor and acknowledge um Proficiency in multiple languages uh and so what happens is that uh or currently there are about 72 school districts across the state that participate and we are proud to be one of those um and we offer the program so
that we can acknowledge uh the amazing skills of our students but also it it gives them access to both High School electives in our um District as well as College uh uh college credit as well so students who demonstrate Proficiency in
a language other than English and then complete their required Ela or English language arts credits earn a bilingual seals once they graduate they can demonstrate the Proficiency in another language at any time during 10th 11th or 12th grade um the assessment requires
them to be proficient in four different modalities including listening reading speaking and writing this is a tough assessment and it really requires a high level of proficiency icy to pass there are three level Awards based on the level of proficiency that a student
might demonstrate and that includes the World Language proficiency certificate and then bilingual seal shows a higher level oh I'm sorry bilingual gold seal shows a higher level proficiency and then the top level is bilingual Platinum seal with these different levels of
proficiency students then um earn uh both High School elective credit which we uh give them in our district but they also are then eligible to receive college credit um at minsu or Minnesota state colleges and universities they're
eligible for the following credits depending on their level of seal and then other institutions of course may also acknowledge this um but the agreement with the state is specific to Minnesota state colleges and universities so there's kind of two steps to getting a bilingual seal the
first step is demonstrating the Proficiency in another language and you can test at in 10th 11th or 12th grade so every year we provide that opportunity and so this first information is about students who tested this year whether they were in 10th 11th
or 12th grade and so you can see um that we had 102 students um who passed the test in another language and that um is equivalent to about 238 college credits that they are now eligible for so we're very proud of all of our students all
102 students who were able able to demonstrate Proficiency in another language this year that then uh spans several different languages the majority of is our Spanish-speaking students um but then this year we also had students
demonstrate Proficiency in mhar Filipino French mung Oro Somali Ukrainian and Vietnamese um so that really kind of demonstrates the diversity of our um our students and the Lang their skills in other languages
so during this next part then we are honoring our students who tested at some point during their High School career and now have graduated once you graduate then you are officially um awarded your seal all students who uh had a seal at any point and graduated were given a pin
and a certificate prior to graduation so that they had that um for graduation and tonight we invited them to come to be honored by us as well so I'm going to turn it over to Christine tuoro who is very
proficient in Reading names yes and we will honor our students I know about that but happy to help well it's a great honor to be sharing so many uh students names who've passed this amazingly challenging test and so we have a couple of students here tonight and when we
call your name I'm just going to have you come on up uh we're going to want to take a photo and um if any board members maybe have a question or two for you they might ask you about the experience of it if you're okay speaking all right let's jump right into it the first group I'd like to share with you are those who
passed with the proficiency certificate and I'll read the names alphabetically Salmo abis Salan Ramadan ambo meline alt Tunes Demetrio Calderon Henry Campos Jessica Campos jce Cena
Samuel dear R Roa Omar esel Ahmed Farah edween Flores Ura Benjamin Fox sitali Franco Rodriguez Maria Guzman Espino Lemuel quinel Quil I think I said
that wrong arah Johnson Isabella lamb Adan Lara Trejo Abby McGee Gabriella Mesa Gua Sandra Moore Chloe O'Neal IO Orga
Fiero Alexander poen Valeria Ramos Angulo Samantha rinos ernandez Francisco roacha Emily Roman Reyes
Joseph Riki I think ilhan Shake Ali Jefferson Vargas Rochelle Vargas Aguilar Maria yang those are those that uh were awarded a proficiency
certificate next up are the students who have been awarded the bilingual gold seal and I believe two of the members of in the audience today are those in this group and again when I when I read your name you can come on up and just stand right next to me and and we'll get a
quick photo with you once we're done reading the names first is Isaias Oka aasta Jr Jenna Brown come on up Jenna you just stand by me for a moment we'll yep we'll turn to you in just a
second and hear a little bit from you Jessica Campos Ashley Catalan Quinn El um elisalde Elis salde Katherine Espino jelle gabete
Lopez Katie gadea Dominguez bian Gera come on y Jason Jordan Lopez Alexandra Lea Victor Mania Reyes Brent Martin haime joset Martinez
Gabriela Mesa Gua Andrea Ria La Jaye Salo Ley Salo Ivan Santiago and those are our gold I'm going to read our Platinum seal and then we'll turn it over to our our esteemed
guests here we have three students in the district who earned their Platinum seal the highest level you can attain Franklin Martin Sagal Muhammad and Anna Grace Morales let's hear it for all of
our bilingual seal Award winners so come on over let's just take a quick moment I don't know if you would be willing to say a word or two about maybe your experience was it did it come naturally did you have to study for it do you want to say a word or two sure
only if you want to you don't have to okay um Spanish is my native language so I well I learned Spanish first then English and it just kind of went from there so I've learned I grew up learning two languages at the same time um and I speak Spanish at home I learn I speak
English at school so that's I could say about that yeah okay you want to Spanish is not my first language um and it took a lot of work um CIS Spanish 103 is a very very difficult class um
but I'm very proud of how I was able to succeed in that class and the skills it gave me so that's incredible excellent I'll just add a comment um to Bean's uh comment there
many of our students do grow up bilingually but very few sadly too few Grow Up by literate right I mean do you know how many friends you know that speak Spanish but like they can't pass this test right we know lots of people like that and so it
says a lot to your family that and in your experience learning how to read and write because so many kids have social language they speak it with their families but they haven't had the opportunity to actually learn to read and write or have academic language um
AC academic vocabulary in these areas so it's a real Testament to the skills of these students um to win this really really prestigious award so we're so proud of you and so happy for you and we're hoping that the word gets out so more people take this test every year so
thank you should we uh do we have any questions before we take a quick photo with the school board NOP I do have one sorry I would like to um give a quick special acknowledgement to two of our students who were unable to be here today but you may have noticed some name repeated names because we have two students who
actually earned a seal level in two languages um Jessica Campos um in French and Spanish and Gabriela Mesa Guera also in French and Spanish so just a special shout out to those students a lot yeah all
righto opportunity so maybe board members you can either come down or just stand up where you are and we'll both of our students here have graduated year so they're don't worry about it all right
I got youall in there so I'm going to take a couple go thank can on W rice univers go so happy thank you so much um so next up we have um public
comment no public comments today um and so we'll move to the consent agenda um the consent agenda consists of routine items that are acted on in a single Consolidated motion without board discussion board members have the option
of items off the consent agenda if they wish to discuss them or consider them individually um can I get a motion to approve the or does anybody want to pull anything
off okay um then can I get a motion and a second to approve the consent agenda all right um moved by Martin seconded by yenner um all in favor say I I all OPP post say
nay all right and the consent agenda passes or is approved um next up uh we're moving to our reports um first up is our student board representative CeCe all right well I don't have a lot because it's the end of the year but
graduation went really great I didn't get to attend but from what I heard it went really well uh I also had that four teachers and ROTC instructors retired but obviously we just recognized them uh
summer work includes redoing the gym and putting in a new divider so I'm really excited to see how that looks I heard that we're putting the new logo instead of our old n so I'm really excited to see how that looks and then summer Sports training has started which I've
done in the past I know it's really fun to do and the only other thing I had was that uh I don't know if any of you know but I used to be the student rep on the North St Paul arts and culture commission and as part of that we've
been doing snowies which you might have seen around North St Paul and I was kind of hoping that we could maybe have one at the high school and so if I could we could like raise money I was wondering if that would be okay to do but other
than that that's all I have I was just going to say say we'd be happy to look into that I think it's a great idea we'll just have to look at available allowable funds for purchasing that but it's it's a really cool program much like the it's kind of modeled after the peanuts program in St Paul with the
Charlie Brown characters so it's pretty cool uh snowmen snow snowmen yeah they're calling them snows where are they uh they're all over but there's one at City Hall that's probably the closest
one to hear there's at Max yeah there's I think eight of them right now eight or nine cool do you know what the new n looks like I think it's just a plain n whereas ours used to have like claw marks now
it's just an N kind of like the one on the building already exactly okay so it still looks like Nebraska yes y like what BR what do you have something against the
BR when I wear a North hat and I'm outside of Minnesota people say go Corn [Laughter] Huskers thank you oh oh sorry one more question yeah so thank you for uh bringing out this
noise because I was actually I I saw that on social media and when I was driving here I'm like oh hopefully we're lucky we're going to be going back home when it's still light out so I can look for them cuz I have uh the map yeah uh
downloaded on my phone so I can drive by and see them yeah but I I was just wondering for you personally because I like knowing uh how our students are doing uh both from the school level District level also individual I know
that last last summer you were busy cuz you were on the Strategic plan yep and I did see you there what are what are your plans for the summer well right now most of my plans are just a lot of physical therapy to get my ACL
back working again uh but other than that it's just a kind of a relaxing summer of course I have college essays to write so that's taking up a little bit of time but other than that I'm just enjoying summer so
you're going for early decision yeah uh yeah okay yep cool thank you yeah yeah um now we have superintendent report all right um good evening
everyone again I um as you know we have um a procedure when we adopt new Schoolboard policies that we read them three times times so the reason for that is so that we can have the opportunity to review them that the public can review our board meeting minutes and and weigh in if they have opinions or
feelings about things so that we don't just uh adopt them quickly so we have time to process them we have typically in the past we would get these revisions sent to us about once a year um based on statutory changes at the legislature but um this year they've been kind of
trickling at all different times of the year as we're processing new statutory language so we have two proced or new policies here for or revisions to our policies for tonight um the first reading of these took place at our study session earlier this month and so tonight is our second reading you will
not be taking action on these tonight but this is the second public reading of those and because these are very lengthy I won't read the whole policy but I'll just uh read off the title and the changes that are included in this proposed change so the first one of these is actually our policy 506 student
discipline this change proposes um some minor changes but they reflect the new statutory language that was from last year um or this past year that was passed at the legislature regarding uh prone Restraint of students now keep in mind we don't ever do prone restraint in
our schools anyway but there's some language that um includes some updates based on statutory language about using reasonable force in the event that that's needed um in our schools the second policy change is proposal policy
514 and this basically um speaks to bully prohibition bullying prohibition and um it it also includes um clarified posting requirements and updated other information inside of that as well but um again these are both tied to
statutory changes um that came about and when those happen we always take the opportunity to review this new statutory language but then also weigh that against our existing practices and if there's something we need to update from a school district level as well we always include that as well so um any
questions about these again you're not taking action on these tonight these are uh just a second reading for you all right I do have one other item but I'm going to pop over to the podium for um and this one is also printed for
you because it was added after board thank you Josh and I'm back over here again I'm just keeping you guessing right okay so this is just um a little update as you know this time of year is sort of the time we come together at the end of the
school year and do a lot of data digging and conversations about how things went and planning for the new school year ahead of us and so we had a really amazing couple of days with our all of our administrators last week kind of digging into some new um our data from
this school year and looking ahead to individual planning for each school and site for next school year so I wanted to kind of talk to you a little bit about how this weaves in with our strategic plan yes you remember our new strategic plan was adopted in January of this year and this is going to be our first school
year we're heading into where everything is going to be tied into this strategic plan that is new this year so as a reminder um I'm not going to revisit all of the wonderful stories of how we came to build this strategic plan um because we've we presented on that a number of
times but again I want to emphasize that although this is a one-page document this grew out of incredible um community and stakeholder input and discussions along the way uh reviewing both end ofe data and perception data as
well so as you remember this is supposed to be a 3 to 5e plan and so what we're focusing and and just as a reminder you've got these five goal areas academic achievement graduation postsecondary Safety and Security social emotional learning and equity and
inclusion and so what we're working on this summer is putting together our plan for year one implementation of this new strategic plan and so I wanted to touch on a few of these measurement tools and we're working through these again this summer but I wanted to just get a
preview of some of the conversations that we've already started with all of our administrator teams but we have two kinds of measurement tools there's formative assessments right how do we know along the way if we're doing okay and obviously graduation data is after the fact right it's at the end and
everyone's done and you look at the data so we want to figure out all the different ways that we monitor um how we're doing along the way and of course all of our common formative assessments exist inside of each content area so the ongoing um literacy assessments and
checking for understanding in each of the content areas and as you may recall what's really great this year is we really finally have really aligned curriculum at the secondary level as well as the elementary level and there's been a lot of effort gone into um building all of those together with all
of our teaching staff and so the formative ongoing measurement Tools in terms of academic achievement and graduation is obviously looking at how kids are doing in the academic areas um obviously disaggregated by race ethnicity um course completion by
trimester we look at that very carefully and that's those ongoing ways we're monitoring how well kids are doing and then of course at the end of the year we always review our summative assessment data and our graduation data and of course everything that's reported in our world's best Workforce uh report which
as you remember includes Readiness for kindergarten reading by third grade um we have math um by 8th grade algebra we've got graduation uh progress towards graduation and career and Technical uh advancement and preparation as well as
graduation results so um that all is included in our world's best Workforce data Safety and Security um we've had a lot of conversations about how do you know if staff and students are feeling safe well one of the first ways obviously is asking them so continuing to monitor perception data how are you
feeling about your environment and your space and um our Equity department has done some really great work building together some really um interesting uh survey data with uh our Rea team regarding even our youngest children how
are you feeling do you feel safe at school are kids nice to you you know does your teacher um give you good feedback do you feel safe coming to school all those kinds of things so we have a lot of different survey data that we use throughout the year to know how people are feeling um we also look at
both with Safety and Security and social emotional learning our discipline incidents are a really good indication of how safe people are feeling and also um how they're responding and handling conflict when it does happen in schools as well um and obviously our student
attendance initiatives and progress we're going to be able to see how we're doing week by week but also really paying close attention in real time if if interventions are working do more of those and if they're not working what else can we do in addition to that so obviously the summit of end of year
would be our our end of year enrollment and our ADM data and you remember that um the state at the end of the year takes a compilation of our average daily membership so we end up with uh a culminating number of what our average daily membership was for the previous year so that's obviously included in our
enrollment and ADM data and of course our annual discipline attendance and summary reports that we have to submit as well to mde equity inclusion um again how do we know people are feeling like this is an equitable space and that people are feeling welcomed and included
and seen and heard and valued for their diverse perspectives obviously perception data and surveys are important um student attendance is also an indication of how well you're feeling connected to your school Community as well and of course staff surveys too um every year we have to report of course
on student enrollment data but we also have to report on our staff um employment data as well and so those are kind of endof year reports that go in yes yeah so about reporting you say reporting and I'm assuming is to mde and
um so the summative is like we just saw students gr after the fact how did we do yes and then uh do you please remind me do do
you do we submit the formative to mde or is it summative that you know like some of us oh get the big report that comes out and there says that I was Minnesota is
not doing well or right such and such School District I'm assuming that's a summative that goes into that exactly and actually I'll show a little bit more on the next slide here great question because you're right what what goes to the state and what doesn't go to the
state right so um this proposed timeline obviously we in our school district operate on trimesters and so for each one of these areas you know what we're planning and we've been organizing is a a big data dig with all administrators
and any supervisors of programs to really dig in every trimester on how are the interventions we're doing working and this includes everything along you know even those um looking at our uh participation rates in in uh Athletics and activities and and Performing Arts
because we know that that was one of our initiatives around intendance too is if kids feel connected so um the structured data dig would happen each trimester for all of these areas and then at least twice yearly although quite frankly it's more often than that whenever we get new
sets of data in we share that with the school board but there'll be a formal presentation um at least twice yearly to say here's how we're doing so far and here's what like at the end of our first trimester which ends the first week of December we'll compile those results and then by January we can at least give you
a preview of how is the first trimester in each of these areas going so we'll be sharing that and of course you'll be seeing um on ongoing reports from us as we email them out as well but that's going to be a formal presentation for the board and the public at large to be able to see how we think we're doing
based on these data points that we're collecting around here now the reports that go to mde are typically sent in annually um so the when it comes to academic achievement and graduation success and postsecondary Readiness the world's best Workforce is our our
biggest summary of that because we submit in that all of these data points we just talked about and as you recall as a board you see that report um typically in um the October school board meeting and so although we have listed
here January and June you'll see this world's best Workforce report obviously as part of our regular ongoing presentations with you additionally when we bring in by you know at different meetings like our high school leaders will come in and tell you what they're working on our Middle School leaders you
know how we've done that in recent years to bring them and tell their story when they come and present to you they're going to tie their presentations around these broad areas as well and so you'll be getting even though these are going to be formal reports where there's actually a summary of what we've done
and where we're going you'll get ongoing every month some layers of this because it's what we'll be presenting on and everything that we're doing is going to be obviously tied to these broad goal areas um when we talk about the report to mde um discipline records there's a
report we have to submit by June 30th every year the dur report which includes um discipline records uh and any time of any kind of exclusionary uh discipline that has to be in there and obviously student attendance data goes into the uh to the report to mde as well and one
thing to note if you ever go on the Minnesota school report card and if you don't know where to find it just Google Minnesota school report card you can look up not only District you can look up individual schools um a lot of times the data that's in there is a little bit outdated because it's not in real time
but um every year in the summer when we submit our data then they they work to update um the things that they have on record there as well and of course student enrollment data and we have a report that has to get sent into mde Stars report about uh employees and um
lure areas and if we have anyone teaching out of a out of field or with special permissions and things like that um and as you know part of our inclusion with all of this including our reports to the school board is our retention of staff and and diversity of Staff all of
these measures obviously will be disaggregated by by race gender ethnicity and so um that is part of the the plan for this coming school year right now what's happening um oh I wanted to mention this as well too so
our schools right now are working on their sip plans there's School Improvement plans every school has to have one um just last week uh we presented Ed them with a whole folder full of data for every site and their their teams are working on that throughout this summer to put together
their their sip plans which you all get copies of those once we collect them back in uh September we always give them to you in a Schoolboard meeting so again you're going to get updates along the way more than just the full comprehensive but just to be aware that the school Improvement plans right now
everything is being reflected back in tied to our strategic plan the other thing I wanted to throw in here as well is even those who are not in um academic roles we're trying to be very conscientious that we're all supporting
these broader goals and so um having a check-in form So for anybody who directly reports to me that I need to do check-ins with and meet with this is to remind us that we need to always and so even when Sarah is meeting with some of her supervisors in operations right of
Transportation or nutrition um they might not have as tightly tyed goal to academic achievement but there's certain buckets in here that really are still relevant and important right obviously retaining staff equity and inclusion um social emotional Safety and Security so
what we're putting this together is that we it's a reminder for each and every one of us when I meet as you all do with me I set goals with you all for my personal goals for the coming school year Well we do that with each one who reports to us so for our cabinet members
they all do that with me and we work we ident identify goals in each department um and so really making sure everything we do is tied to these core strategic plan goals and because this is going to be our first year with this new plan by
the time we get to uh the start of school and this fall we'll be able to share with you a culmination of what all those compiled plans look like you're going to see school Improvement plans you're going to see Department goals and you're going to see individual leaders who have goals as well all anchored to
the same strategic plan and so um that's part of our process as well this summer as I mentioned um we had a big big Gathering of of leaders assistant principles deans of students and and other supervisors of departments and programs combing the data last week and
everyone is working on their school Improvement plans with support from our Rea research evaluation and assessment team and our Equity department and everyone on our cabinet teaching and learning as well they are all working with their teams to have those in place before school starts as I mentioned we're all going to have individual
leadership goals tied to our strategic plan and of course our quarterly data digs that I mentioned as well so back to that timeline piece um these structured data digs are going to be a gathering of um in fact Amy and I were just talking
about getting these dates on the calendar so that when when trimester one closes those couple weeks before winter break we are going to get together with all of our administrators and dig in to see how is everything we're doing so far are working what's our what do we have what are instruments telling us about
how well we're doing way ahead of the end of the school year Summit of results what is our our um you know the progress monitoring data the formative assessments how are we getting feedback on that and how are we doing and what's working so that we can share if someone's seing great success with a
strategy for example with student attendance then we want to make sure we share that don't wait till the end of the year so that's kind of the plan going forward and um by the time we come back in August you'll actually have we'll have dates attached to these so you'll know exactly when these things
are happening but in addition to regular every presentation you hear from uh any departments or schools this coming year you will see will be formatted around the Strategic plan goals and um every year we'll Monitor and adjust because tools measurement tools might change
over time and you know the things we're focusing on if we have success in certain areas we'll prioritize others but that's sort of our um our working plan this summer so that's what everybody is rolling up their sleeves and digging into right now so questions about all of
this I have to tell you Charlotte that picture is going to land in every slide deck I have because it's just a great [Laughter] one I also have a question yeah please um so I know that the board does get
regular uh reports on how we're doing um um and um as you said uh mde does uh P publish the uh summative uh reports what does um let's say I'm a
parent in ISD 62 is there like a dashboard to find out how the school district is doing rather than waiting for the big report from mde how how do we communicate with our parents our families how we're doing
currently um the main broad communication around these areas takes place um in parent committee meetings at each School site when they're talking about how the school is doing um but we don't have a very standardized way yet of doing that I know we have brought in
a tool called educ climber and we've now finally got a lot of our data in there um it's still um fairly new for administrators but one of our plans is to look at having a portion of that that could be published on our website so
people can just look right at that um but for sure right now um everyone can always look at our MD report card because it has lots of data in there but again it's last year's data until we get the new stuff so it's really handled at a site level but I agree with you that it's going to be um really important to
continue to find a better way to make that more public and transparent I think part of what we're trying to do is when we do presentations at Schoolboard meetings making sure um all that data is shared out with leaders so when they're meeting with their parent parent communities and there are other groups that they can have that data at their
fingertips as well but that's an area for growth for us as far as real-time data um for every site level um because as you know looking at all the data you've been looking at in the last few weeks there's a lot in there of all these different things and and so um
trying to we're going to be working on a way to try to make that more comprehensible for families and um you know maybe more specific to like if you're an elementary parent you know having that Elementary data more readily available so you can kind of see how things are going at that level but
that's a really important question because one of our goals as we've talked about is really open and honest transparency um right along that line you know we talked about having our Citizens Finance Community just to try to take the mystery out of school Finance let's take some folks who want
to really learn about it and dig in um and offer some more Community opportunities but um we'll make a note of that and make sure that we have um we have have some more thoughts in place for that before school starts this year that's definitely a top priority for us Christine you may have already
touched on this but what is a measure of school's reputation oh that's a really important one a school's reputation is one that we are um there's not a formal measure for it per se but what we're trying to look
at is um you know uh monitoring social social media posts how many complaints are we getting are we hearing a lot from folks in different areas what are our union leaders telling us about how staff are feeling a lot of those are sort of those qualitative things that kind of
come back around to us and what you're hearing out in the community and um so I'll give you an example of that you might recall that last year about a year and a half ago we've had some transitions at Sky Middle School right but our new principal at Sky View um
Jeff kavat has done a really nice job and it helps that he lives in the community he goes to church in the community he's all those chat groups that exist he's already in them he was in them before he came back to this District so one thing that we're working on is making sure when people are hearing that there's concerns even if
they're um Rumor Mill concerns whenever they come to our attention we pick up the phone or invite the person in to chat about it because the more we can lean in to any kind of word that somebody is feeling like they weren't um valued or listened to or their opinions
didn't matter um in fact we're also doing I've been talking with um Lyn F our Equity director about really kicking off a customer service theme for our welcome back because as you know every single point of contact with the school district whether it's the a school board
member a bus driver a fellow parent a custodian who holds the door open for you when you come into a building every point of contact impacts how people feel about their experience in our school district and so really working on a way to um monitor how people really are
feeling and obviously part of that is our survey data but also you know those other things um how people don't tend to send emails when they're happy about things obviously they tend to send them more when they have a concern but um really taking a note and kind of quantifying um where we look at where
the concerns are coming from and making sure you know we're paying attention to you know narratives whether it's somebody's it could be someone's perception but that's their reality people's perception is somebody's reality and we have to really stay tuned into that and that's sort of the one of
the interesting elements about this there's all of these you know quantifiable things and then there's how do we also monitor culture right how do you monitor reputation um we're also looking at a uh another hiring another survey to look at those who open and R
out of our district what what um prompted you to do so and those who open a role into our district from somewhere else what brought you here um and those kinds of things I also you know there's a lot of different kinds of interviews we've been doing for example around um
Equity work and retaining diverse staff you know a lot of people do exit interviews when you leave I want to interview and find out you know what what prompted you to want to leave and you know are you leaving because of something here or you going to something that's a promotion or something different right those kinds of experiences what are um our HR
department and our Equity team are doing right now are stay interviews why do you stay here you're a person of color um and you're not in a super racially diverse staff what keeps you here what brought you here in the first place what keeps you here because that's going to tell us a lot about what things are also working not just what things are not
working right and so um that is going to be a um it's it's this document is really about um a a tool for conversation so if I'm going over to meet with principal let's say Ty Thompson's a principal at a high school
and I say how are you monitoring your school's reputation and if she isn't well then let's talk about ways you're going to do that right but everyone's everyone's been given this already so the staff know that this is what we're going to reflect on because there's different ways to monitor that but what we want to
make sure is people are thinking about that and monitoring that because we know that we want people every single person who interacts with our school district to have a positive experience to feel heard valued included and welcomed and I think part of what we need to do is
really um get better at naming it prioritizing it and making it part of every check-in conversation and meeting that we have right now great question though ask us in six months how we're measuring that I think there's going to be a lot of different
ways and what what our conversations will help us do is compile their results and share it with you here's different ways that our leaders are doing that here's some ways we're doing that I so I live in in a part of uh the district that has three different school
districts so I hear a lot about our school reputation on social media and um so in in six months so I'll let you know if I'm hearing less about uh this and that about isd622 because I
I do monitor it and I try not to engage but my it's it's so hard so one thing that we do say too is um you know reputation when we did this study and it's been quite a while I'm looking to Josh because I can't remember how long
ago it was quite a while ago we did this a contracted study on this but what we found was the vast majority of people who had um left the district or had you know I always say we have a lot of small Church schools in our community and and
of course there's lots of families who want to Religious Education for their kids and that's that's understandable or or maybe that's your parents Alma mat and you want to keep the family tradition and all those are great reasons when people are going somewhere else because because of a reason that
they're drawn to but not just to get away from what they believe to be true about our district and what we found when we did this study a long time ago which has probably been at least six years or so um was that the vast majority were leaving because they heard from somebody but not from their own
personal experience that they had a negative interaction or experience in the school district and so part of what we're trying to get around is like really getting to the bottom of those you know if there are people with an experience or an expectation um I'll be quite honest there are people who have
that um and I I've met a number of folks who have that perception about our district and if I'm being honest it's because we have a lot of black and brown kids and we have higher poverty rates than some of our neighboring school districts and there's there's a lot to that um not I'm not saying that's everybody but I know there
are some like that that have that feeling you know what I mean and and this isn't going to be a place for me I'm not going to be welcomed right or if if you know um and so I think we have to really lean in to everybody's perspective not only our black and brown
and Indigenous students but also our white families why are you staying here and if you're leaving why are you leaving I think we need to understand people's experiences because we need to make sure everybody feels value welcomed and that their needs are being met in the school district and so that's
something we want to really look really closely at because that's going to be the way when everybody feels like they've had a great experience that spreads the the word on the street will spread quickly so that's what we're really aiming at as well all right stay tuned we'll be
talking about this a lot thank you Christine um next up we are moving to our action items uh Finance acknowledgement of contributions okay Minnesota statute 123b
do2 permits school boards to receive for the benefit of the district requests donations or gifts for any proper purpose and apply the same to the purpose designated in that behalf the board may act as a trustee of any trust created for the benefit of the district
and for the benefit of pupils thereof therefore the Director of Finance recommends the following resolution be resolved by the school board of Independent School District 622 that the school board accept with appreciation the following contributions and permit their use as designated by the donors so
our first donor is Lois gutner $10 for hom delivered meals Sunray Lanes $6 bowling balls for high school physics curriculum Central to force and motion Knights of Columbus $250 for hom
delivered meals um so this brings our total fisal year 2023 2024 monetary contributions to $ 69,4 3477 cents thank you to those donors and can I get a motion in a second to
approve so sorry it's okay um I don't do I need to do motion okay so um moved by peltzman seconded by Anderson um any
discussion all in favor say I I and all oppose say nay all right and that um passes uh next up we have the resolution adopting the 23 no 24 25
budget all right well hello chair Yang directors of the board a superintendent tuor and cabinet uh tonight we will be discussing our FY 25 proposed budget um as you know by law school boards must approved a balance budget for the following fiscal year by June 30th and
you'll be asked to approve our fy2 budget a little bit later on this evening this is our proposed budget for fiscal year 25 and we're using the best information that is available to us at this time uh each year uh you as the school board are asked to approve budget
revisions throughout the year and I expect it we'll follow the same process moving into this next year I just know that it's not unique to District 622 all school districts across the state uh do budget uh budget revisions excuse me throughout the
year first we will begin with um our overall Revenue projection of 267 mil8 8 1,646 and that money is dispersed between these uh different funds and we're going to go through each one of
these funds individually here this evening here you see a pie chart broken down with all of our revenues into the separate funds our general fund as you can see fund one uh makes up 70% of our overall budget now I'll take a peek at our budget
assumptions that were used to build our proposed general fund budget uh these are the same assumptions that were shared during our February and April business meetings again uh showing fund one is the first budget that we'll go through
tonight uh fund one again makes up 70% of our overall budget and you can see the assumptions that we're going off of this evening uh we know that we will be getting a 2% basic formula allowance increase from the state for next year uh we are projecting our enrollment to
remain flat and we'll go over that in just a little bit uh we will see an increase in our comped Revenue a decrease in eser funds and then a whole lot of increases across the board from utilities salaries benefits Insurance uh Fuel and inflation uh
everything as you all know uh just it just costs more and so we are seeing increases across the board in all of these areas so enrollment drives our our budget our general fund budget we are projecting that our enrollment will remain flat for
next year um funding formulas the majority of all funding formulas use the adjusted puple unit number which is 11,185 uh grade levels are weighted differently um because uh secondary students grades 7 through 12 generally
cost more to educate and so those students are weighted grade levels are weighted at a 1.2 uh grades K through six are weighted at a 1.0 and so you can see that we have uh two numbers that we're looking at here the 10,25 is our ADM our average daily
membership and then again our apus or our adjusted pup units are 11,185 taking a look at our general fund Revenue broken down into categories our total revenue projections for our general fund 17,869
384 you can see it broken down by a general education Revenue referendum uh federal aid and miscellaneous which includes Capital some ltfm and safe schools now we take and break this down
um into our expense categories uh you can see our total expenditures are projected to be at 190 milon 59200 , 310 uh salaries wages and benefits makes up the majority of of that uh we are in
the people business and so about 78% of our budget in the general fund goes to pay people to educate our students and work across the district and then you can see the remaining categories down the line from purchase Services equipment capital and then other
expenditures this is the same view just broken down into a pie chart again you can see between salaries wages benefits 78% uh goes to our people now a one a onepage overview again our revenues expenditures uh we
are projecting a deficit for next year and so um we will be contributing about 2.6 or $2.7 million out of our fund balance to balance our budget um with that we are projecting that our unassigned fund balance will be at
99.2% um and that is after deficit spending this year and our projected deficit spending next year and so that does fall within the board parameters of between eight and 10% of our unassigned fund balance and so we're still sitting in a in a nice position um with still meeting board parameters of between 8
and 10% this is the same information just on a different slide um at the very bottom in our budget model I have the ability to plug in that 8% Target uh and you can see that we still have
additional room um to about $2.2 million until we would reach that 8% of that bottom threshold of our unassigned fund balance so as we've shared before we are projecting a budget shortfall of about $6.7 million for next year uh and we are
going to close that budget shorefall by a combination of factors where are reducing positions and using our fund balance to to meet that to meet that threshold and this is a breakdown um of how we are are meeting that Target um It's a combination of licensed staff
staff and buildings uh non-licensed staff other staff which includes District staff Tech staff operation staff um reducing Supply budgets uh you know we have the ability to do some salary shifts from general fund to other budgets and then you can see the fund
balance um the fund balance cont contribution as well I do want to note that although we are reducing um you can see the licensed staff category is about a 29% reduction um we have some changes in programming needs and so we are actually adding uh close to a million
dollars in licensed staff um for next year even though we are making reductions and so some of the needs are just shifting to different areas and so um it's about a 19% reduction when you factor in the additions and the reductions of the licensed staff category um and then again you can see
the break down all across the board before I move on to the other budgets does anyone have questions since the general fund is the largest portion I want to pause here and see if there are any questions relating to our general fund um Josh I just wanted uh to uh to
note that in case anyone's uh watching this um and they see the 29% for the license staff um we're not cutting 29% of our staff and uh we're not cutting even the lower number than 19% that's
just 29% 19% uh percent of the uh the shortfall that we have so it's very few staff people overall that are actually going to be cut that's a great Point thank you for bringing that up um Josh you're in the unique position
of having been our comm's director and now you're you're our Finance guy and U I appreciate that uh because we're in the people business and we're so dependent on the numbers of students who bring you know the uh per P
bow um what what is it per pupil that we get from the state now eight eight or $9,000 next year the basic formula is $728 okay and so in two years it'll increase but then it will also be tied to inflation which will be helpful in
couple years but next year is the 7,281 in our basic there's additional funding that comes with with students but our basic formula that every every school gets per student is 7,281 okay and and I know in the past from time to time we've talked about
um uh launching campaigns to attract more students to the district uh I remember when Ms viiew did a did a really nice uh video for example that they had on their website and it was pretty successful um um any thoughts
going into that kind of an effort for our district that's a great question and I would turn it over to um superintendent tuoro and um perhaps uh assistant superintendent you know Ty Thompson and Tisha St Michaels um I think it kind of
goes into the survey um that you brought up a little while ago about figuring out why you know why some families are choosing to leave and while why some families are choosing to come in um we are a net loss District so we do lose more students we bring in but it's not by very many we do gain quite a few
students um into our district from around the area although we do lose some but we are um overall we do lose more than we bring in um but that's pretty common in a lot of districts that they lose more than they bring in um and so I would you know yeah I'll just add to your to your point it exactly I think
part of before creating a plane is understanding a little bit about the data of maybe why people are leaving um and you know I we need to find a better ter term for this because I don't think it's racially appropriate but school districts sometimes talk about capture rates and I don't like talking about
capturing people that sounds gross but um your your demographic of your communities right how many school age children live in your communities and what percentage of those enroll in our Public School District right and again in a district like ours where there are
so many private schools and a couple of charters in the mix as well there's a lot of choice involved and so I think first and foremost is trying to figure out what families are looking for um and then but by understanding you know and we that's why we have to do it periodically because as demographics
change as needs in communities change are we being responsive and understanding what our community wants so that's the first piece of it that customer service mindset and theme that we're talking about is everyone's experience everybody needs to feel like you know their point touch point with
our school district was was a positive experience that they were valued and heard and they're P perspectives matter I think that's the second piece of it and so the way that looks perhaps in an elementary school might be different than in a high school um and so what we're trying to do is collect really
study the data on what our Trends are showing us that projection model that um Josh shared with you about enrollment projections as we t as we talked about at our study session to that's based on a statistical model of projections based
on statistical historical you know data of of the that uh percentage of students that live in our community that tend to come in and our biggest question mark years are always the transition years kindergarten is always a big question mark sixth grade is because that's a transition from elementary to middle and
then ninth grade which is that transition to middle and high school those are when people tend to make the biggest choices once you're in it you tend to stick in there at least for that grade band but I think understanding the needs of our community are the first part of that and um you know that that
topic we just talked about about the reputation of your school district you know how are and that's part of what we're going to be working on each site like how are you measuring the satisfaction from your community and there's different ways to do that um but I think that getting good data on maybe why people are choosing to come here and
why people are leaving is a great place to start sure and and I I think that's fine my point was we have a lot of assets and we have a good story to tell you know and um you know I just remember
the MS viw video um you know they were talking about the band and the I me we have all that the B videos the SE um people want to feel good about where they send their kids you know and I think that's you know you know having something like that you know
on the um um on the website maybe or whatever nice District overview video yeah yeah right doesn't have to be you know long but just um Punchy and at least we got our our our new uh website developed but we we certainly now have
the ability with the new website to do much more within that and I think you're absolutely right more of those promotional opportunities and we what we actually you have been talking about trying to do is get some some of our high school students to help us build those promo videos because it's a great skill to develop along the way to and I
I agree there was a big um essay in the Star Tribune yesterday I don't know day before maybe uh Joe Nathan um and another writer we're talking about you know Minnesota being the home of uh school choice I mean the charters the
private you know and that's and that's all fine there's no one school for that's perfect for all children and um um so but we need to um you know so there's a lot of competition and and we need to you know just um make sure that
the uh ready for tomorrow uh message gets out there loud and clear with with the public absolutely I have a question and and I think it's two questions they mainly probably for Christine uh regarding the budget if you
could go back to the that slide with 29% of licensed teachers yeah so uh for for that uh for the um for the reduction of um 29% of
licensed staff um badget shortfall my question is how how do you make decisions uh who to reduce and also the second question is so we all know
that um reports of that our students have learning losses due to the uh pandemic Y and how are we going to deal with the fact that we're having uh this these
cuts and also making sure that of our students are taken care of as far as what we promise to do which achievement and oh that's a great question um one of the things that's interesting um
so the way we start this process every year we begin with our budget assumptions first of all how much do we think our enrollment is going to stay steady or grow or shrink because that tells us what we predict our Revenue will be for next year and then we look at what are those things that are going
to cost us more for example energy costs or Transportation contracts or things like that and so we Factory in all those things and that gives us sort of what we predict we're going to have for revenues what we think our cost increases are going to be and then that's how we came
to the 6.7 million because based on the revenue predictions and the cost increases for inflationary reason and all that so that's where we start with and that's where we landed on that number back in January and then what we did from there um we we know that we
felt very strongly we did not want to impact um class sizes so what we started with were our class- siiz targets oops our class siiz targets for elementary you know preschool Elementary Middle High School and um really looking then
at if we want to preserve close to and our class sizes are actually really good here they're they're better than average and we want that because we also know that we have needs that are significant and we want to make sure that so then we started with that and then we went
through the next part of that is for middle and high school we have all of our students in January register for classes for the coming school year because again we also look at what electives are kids signing up for that tells us if we need more sections of
this elective class or this elective class so we need to know first of all what the kids are choosing for classes and so our goal is also to try to get kids into wherever possible their first choices for elective choices for middle and high school so that gives us the
information about how many sections we need of all of the different courses that we teach right and if we know our class siiz targets um and I I know I can bring that back but I think I shared that in maybe our May meeting um but we have our class siiz targets that we we try to stick with then what we did is if
you know about zerob based budgeting it start with what we need to run every school and so looking at um if we're trying to protect classroom teachers and keep class sizes reasonable for staff then going through um where we predict
the population changes might happen and then there are certain places for example with the immersion program growing now up to second grade we knew we needed to hire second grade teacher for those immersion programs um and then we look at the next step was how can we trim a little bit from a lot of places
so that no program is eliminated or G or what have you and so we took um a lot of effort into what are things at the district office that we can reduce first before we look at schools um and what we did find and you know district office
supports schools so when you cut it from Central it often puts the burden back on schools so you know we had a lot of conversations um digging into each of these areas but um you know as far as like actual licensed staff means you have a license but licensed teaching
positions you know we actually um only lost about 20 and we added nine so the net loss of actual classroom teaching jobs was only very minimal very minimal but as you remember from our conversations with um you know School
nurses and things like that we went from now granted 35 School nurses to 29 which is still way more than most people have but it's still a cut right and um some of the things that got added were added during the pandemic mic with those covid relief funds from the federal government
for example we had a long tradition of having at high school four counselors one for each grade level um during the pandemic with the covid relief funding we added a fifth counselor um part of our budget cuts was to go back to the four now keep in mind we've also added
since the pandemic a lot more um third-party mental health providers who come in because of different grants and contracts that we have so we looked at kind of the flow and the and the and you know the needs of kids that are in the in the building so that we didn't want to have any school without a full-time
nurse without a full-time social worker and I'm talking your smallest schools but to your biggest schools that were proportional to the numbers and so um it really was about building the whole model from the ground up on how if we want to protect classrooms and we want to protect the teaching space um and
then we just sort of you know we made some Cuts in teaching and learning we had a tech tosa that was cut who had been doing tech training and all these things and um you know we know that a lot of our time and energy is into the react right now so um you know there's certain areas that you know we wanted to
make sure we protected literacy because there's a lot of heavy lifting going on in literacy but um yeah overall um the net loss to every building is um I hate to say minimal because everything's important um but what we
did try to do is distribute it around so that and our priority at every conversation is how do we make sure our kids on the ground have what they need in our schools and then um you know that's kind of how we built from there um but as I mentioned too some things you know
there's some new requirements that that came out of the new legislation like um so we're adding back a licensed a library media specialist again because we need more of that oversight you know so there's some things we had to add in the midst of trimming so a lot of the cuts though and this is true from a lot of districts around are um really
because we had an influx of some funds from the co relief times so um it's kind of taking us back in some ways to kind of what we had before that but it's still painful because it's people and it's programs and it's what we're used to but um I think the net loss of actual
and I'd have to double check the numbers but the total number of actual people that lost a job in the district without another opportunity I mean you saw the list of retirees so we knew that those are opportunities where we can kind of do some budget if it's not a classroom teacher there's some ways we can move
people around and such so trying to make sure we just try to preserve what our kids need and then um you know like you hear in a lot of districts and you're going to see actually I had an email from uh a Star Tribune reporter um just yesterday and today we've been emailing because they're doing another story on
the cuts districts are making around the metro and around the state and they're so deep um and so I think we're going to be hearing a lot about this because inflationary inflation has affected our home lives but it's really affected organizations and and and companies in
um public and private sector too so um but we will um at the end of the next few weeks have a final we can give you a final list too of how many staff actually um lost their position without another opportunity with almost almost everybody we've been able to offer him
some other opportunity to stay in our district so if you were to guess him it's 5% 1% 10% or oh of the staff yeah um I would say we've got close to 2 employees I would say um help me Josh
with my math what's 10% of 2,000 would be 200 not even I would say not even 5% not even I think less than that but we'll get a count for you because that's a really interesting question um and I think I loved what you asked uh Caleb about that 29% is not 29% of our
teachers were cut it's just the way we we made up the budget shortfall 29% of it was through licensed staff but I think that's a really good question but well under 5% great question okay move on okay all right
yeah sorry to uh to drag this on if we go back to the um enrollment projection slide for just a moment I just have what I hope are two quick questions yep uh so there's a note at the top that says K projection highest County birth rate last four years correct so are are we
anticipating you know this only goes out three more years but I would I be correct in reading that as like in the 2930 school year we're going to see an influx of kindergarteners because the birth rate was higher in our district this year um I do not believe so um we had a large
kindergarten class this coming year and um we are projecting the same thing for next year um but birth rates across the entire region and area and state are down and so I imagine that if you take a look at um you know you know going back
to even 1819 1920 the kindergarten numbers if you look at um HK uh you know 2021 numbers were pretty low um some of that you know kids were kids maybe not went didn't go to school during Co and whatnot but I'm we're anticipating that
we're not going to have these large kindergarten classes for very long and it'll eventually will dip dip down because we know from hearing from um surrounding agencies that birth rates are are down but we're using this projection because we had so many coming in this year that we think we're going to have additional
ones coming in next year well as well to meet kind of the same so that's like a a one or two year gain not a corre five six years out game okay thank you it would be great if it was going to be a five or six year and we'll and we will update this again um we'll we'll update
uh numbers for next year probably right away in the fall from from going for for the following year I'm to kind of get an idea of what we're looking at um and then it you know looking at this it we're projecting declining enrollment but you had mentioned you know the the
uh updates to the formula and it being tied to inflation so obviously it's still going to be kind of a net loss with with a net decline in enrollment but how much are those changes to the formula kind of going to offset that decline in enrollment it will a little
bit um we have not we have we have a look in our budget projection model we have a look to see what things are going to look like um a couple years down the road um and even with uh even with the
inflationary increases we don't know yet um we know next year we're going to get 2% we don't know what what we potentially would get in addition to that inflationary rate from the state the year after and so um we I I don't have the answer right now but it's
probably going to be um pretty even um unless we know we're going to get a two or 3% from the state to offset the cost of our declining enrollment one thing to add to that and as as Nancy would well know from your years in the Senate um
prior to the statutory change that um and and just so you know school funding is the largest portion of the state's budget is funding for schools and prior to this legislation last year which does eventually factor in an inflationary
index we were always at the will of the legislature and keep in mind our costs go up about 2% every year in a normal year and so um in years there were a few back back some time back where we got a
0% increase from the state which is actually like a loss because our costs went up by 2% and so to Josh's Point even with the inflationary increase it doesn't mean the state can't still add to the formula which we hope they'll keep doing as well but at least it gives
us a little bit um more of a stable pattern because when when you run the risk of a complete Zero from the legislature um that's frightening when your costs go up and you don't know that but at least now we know that down the road we can continue and and that's tied
to the Consumer Price Index the inflationary rates and so you know depending on what that does I do think it has a cap I think it's a cap at 3% I think it's a cap at three so even if inflation goes out of control the inflationary cap they're going to give us in the rate of inflation up to 3% but
that doesn't mean if inflation goes up higher than that that that means that we're guaranteed that but at least it's something that we can rely on and predict with that's one of the challenges with school funding is that you just don't know what the legislature is going to do and we're so dependent on it in real time so we'll make sure we
get that on our new committee Dan together okay yeah all right so we're gonna move on now to fund two which is nutrition services uh you can see that fund two uh makes up about 3% of our overall budget
these budget assumptions uh you did see previously back in March uh but these were built uh these were used to build the nutrition budget you can see increased costs uh increase food costs uh Universal free meals is a great thing where every student can come to school
and have a breakfast and lunch without having to pay for it at school um that does come with increased needs of people to to to run those programs and so um our breakfast programming uh we need more people to help with because you can only buy so much grab and go food and so
we needed additional folks to to help pack those breakfasts additional staff to support our dish rooms and then increase labor cost for their contract settlement and so you can see our nutrition Revenue uh 8,826 th000 our expenditures 8, 845,000
uh broken down into salaries wages benefits purchase Services uh they will be dipping into their F balance a little bit but you can see even by doing so their projected remaining fund balance is about $3.3 million a fund four community service Community Education uh makes up about 5%
of our overall budget and I want to thank Tamara and her team they they wrapped this up in a in some wrapping paper and gave it to us all nicely and neatly packed because it goes through their advisory Council uh you can see their proposed revenues and expenditures across all of their programs
uh taking a look at the bottom line of their proposed Revenue at 12,537 th000 um and their uh proposed expenditures 12 m746 1937 um with a little bit of a dip into
their fund balance of $29,000 but they as well have a projected remaining fund balance of about $3.9 million uh fund six now is construction uh fund six uh right now makes up about
1% of our overall budget um as far as Revenue um and I there we go I went ahead a little bit too fast um you can see our Revenue that we're pro projecting for fund six is just an interest in having our bonds in the in the market um and you can see that our
expenditures are will be up to about $31 million uh don't let the Red Scare You we do have a fund balance um with construction we will also be selling um long-term facilities maintenance bonds uh sometime this school year but it's unsure of when we're going to receive
that revenue and so we don't have it in here yet and so if we receive that Revenue which is a nearly $21 million I think um we will make a budget revision and Sarah will talk much more about that when she gives her ltfm presentation coming up here in a little bit uh fund seven Debt
Service you can see Debt Service makes up about 10% of our overall budget um our revenue is projected to be at about 26 m284 th000 this is a category on our pay 24 property tax levy which was
approved and finalized back in December uh there is a voter and non- voter approved part of Debt Service uh you can see the expenditures at a little over $26 million and so we are projecting a little bit of a of a fund balance um addition there to that uh restricted
fund balance of about $60,000 for fund 7 fund 20 uh our self insured medical and fund 21 are self-insured dental uh first we'll take a look at Medical and our self-insured medical fund 20 is 9% of our overall budget uh we are
projecting a bit of a shortfall um our revenues about 25.5 expenditures 26.6 and so we do have a fund 20 fund balance which will need to cover the cost of this shortfall um we do have that we do have that um ability to do so and so you
can see that we'll be dipping into that fund 20 uh fund balance to help cover the shortfall um that we are projecting for next year our self-insured Dental fund 21 is a small portion just about 1% of our overall budget uh we do expect our
revenues to be higher than expenditures to a tune of about $187,000 um and then that will just go into our restricted fund balance for a self-insured dental account we have our OPB accounts we have our fund 45 OPB trust and our fun fund
47 opep debt and just a reminder that opep stands for other po other post employment benefits uh our OPB trust makes up less than 1% of our overall budget and you when you take a look at the overall
picture um you can see that our revenues are projected to be lower than expenditures um about $67,000 this is a restricted account and so there is a fund balance that can cover and you can see that the projected fund balance um of about 12 .6 million
this is a restricted account that can only be used um for the opep trust not for anything with our other parts of our of our um fund um general fund and so forth then we have our opep debt uh fund
47 makes up about 1% of our overall budget and this one zeros out Revenue uh 2, 34,5 71 and the same for expenditures and that wraps up our proposed budgets for a fiscal year uh
2425 I'd be happy to answer any questions that anyone might have and uh to uh one um point to go back to what um director Nardi asked about a dashboard for academics I do want to let you know that we are working on a finance dashboard as well um we do
have a program um as part of our Frontline Suite that we use for absences and job postings um I spent some time plugging numbers into it today um I don't uh I'm hoping to have it up and running in some way by the sort of school U but it'll be something that we'll look at during our Citizens
Finance Academy we can publish it on our website and so we have the ability to have different portions of that um published and so we're going to be H we will look to have a finance dashboard uh in all on the effort of transparency posted on our website during next school year so um as well as something looking at for academics who are doing that for
finance as well thank you um so I'm going to go ahead and read the resolution um so be it resolved by the school board of Independent School District 622 that the 2024 2025 preliminary budgets be
approved as presented um could I get a motion and a second so second all right moved by Livingston seconded by Anderson is there any discussion okay um all in favor say I I I all oppos say
nay all right um that is approved thank you um next up is the resolution for the adoption of the 2324 budget revisions right so you have the uh budget res uh the budget revisions that you saw at the work session session last week uh two of them
fund four Community Services uh fund 20 or self-insured medical um revenue for Community Services um originally was 11,917 expenditures are projected to be 12,11 15,980 so there's a difference that they'll be dipping into the fund
balance which you saw they have a healthy fund balance for community service and the same thing for fund 20 are self-insured medical uh Revenue was 23.3 Million expend is about 24.8 million so a 1.5 dip into the fund balance we've had a lot of high claims
this year and so we're need to dip into fund 20 to help um fund some of those claims and so those are the final uh 2023 24 budget revisions for this past school year doesn't look like there's any questions so I'll go ahead and read the resolution um be it resolved by the
school board of Independent School District number 622 that the 2023 24 District budget be revised as presented could I get a motion and a second all right moved by pelman
seconded by Martins um any discussion um all in favor say I I I'll oppose say nay all right and that passes thank you thank you um next up we have the resolution establishing School district election
official great uh so whenever we uh conduct an election the school board designates an individual to serve as our election official to oversee all election duties uh this designated person to fulfill this position will be Paige clay uh the executive assistant to the finance
department so this is a roll call right um so the resolution is be it resolved by the school board of Independent School District number 622 um me read all of
it first one okay that the board has called the general election of the school district oh that the executive assistant to the school district's Director of Finance is hereby authorized and directed to serve as the election clerk for the general
election um you want to read the so we ready to vote get the rest from the business office yes you can get the rest from the business office on the website Dan pelman hi Charlotte NY hi Michelle
janner hi Caleb Anderson hi Nancy Livingston hi Julia Marts hi hi K Yang I all right um so that is passed and adopted um next up is the resolution calling the general election
no soov move by pelman seconded by [Laughter] Mar okay now the resolution calling the general ction so we are required to act on a resolution to schedule the school board election for November 5th 2024
between the hours of 78 7: a. and 8 P.M uh for the purpose of electing four school board members for terms of four years each a board members with expiring terms are Nancy Livingston Julia Martins Charlotte Nardi and kitty yang this
resolution Al also authorizes the school district election clerk to provide the county auditor of both of our counties with notices of the ction um as well as the ability to post notices in the admin offices connect with our um with the
pioner Press our official newspaper to post um to post information as well and so um with this one as well you can get the full resolution and The annotation um from the business office all right so be it resolved by the school board of Independent School District number
622 um as presented could I okay Motion in a second second all right moved by yenner seconded by Martins is this a roll call too oh um all in favor say I I all opposed say
nay um and that passes thank you um next up we have the resolution establishing dates for filing affidavits of cacey last one here so you have a resolution in your packet establishing the dates for filing affidavits of
candidacy for or office of Schoolboard the resolution states that said notice of filing dates beginning on July 30th 2024 and closing at 5:00 pm on August 13 2024 shall be published in the official newspaper of the district at least two
weeks prior to the first day to file affidavits of candidacy shall be posted at the administrative offices of the school district at least 10 days prior to the first day to file um shall be substantially in the form indicated in the resolution which notes that the election will be held on
November 5th 2024 and that four members will be elected to the school board in terms of four years each four terms of four years of four years each all right any questions um so be resolved by the school board of Independent School
District number 622 um that the resolution relating to the election of school board members and calling the school district General um oh and the establishing dates for following half a day wasit
cany um could I get a motion on second right uh moved by Nardi seconded by Martins um any discussion all right all in favor say I
this one is a roll call oh this one's a roll call Dan Pelon hi Charlotte Nardi hi Michelle yanner hi Caleb Anderson hi Nancy Livingston hi Julia Martens hi ke Yang
hi all right um that passes thank you uh next up we have operations yes so good evening um as we talked about in the study session a couple weeks ago annually the school board must approve an updated 10year plan to participate in
the long-term facilities maintenance which we call ltfm program the program is funded through the pay as you go lovey which is certified each Fall by the school board and Facilities maintenance General Obligations bonds so the following items you have in your
packet tonight do form our submission to the state for our fiscal year 26 ltfm 10year plan submitt and we're required to submit this by uh July 31st to mde so you will have your 10-year expenditure plan spreadsheet showing our expenses
for in for projects explained a couple weeks ago in the spreadsheet 10-year Revenue projection so how we're going to fund the projects and that's Levy and bond and the second agenda item that you'll see tonight is for the sale of General obligation bonds a statement of
insurances which um essentially states that we will follow of state state and local rules narratives for deferred maintenance projects so when we spend $2 million on work per site we have our uh Consultants write narratives and what those projects entail and then you will
also see a debt plan and bond schedules for the sale of the bonds keeping our tax impact flat um for our community so I recommend that the fiscal year 26 long-term facilities maintenance 10-year plan be approved as presented and in
your packet thank you um so therefore be resolve that the school board of Independent School District number 16 22 approves and adopts the attached 10year long-term facilities maintenance plan for fiscal year 26 um today the 18th of
June 2024 um could I get a motion in a second so moov second right moved by Anderson seconded by Livingston and this one is a roll call Dan pelzman hi Charlotte NY hi
Michelle Jenner hi Caleb Anderson hi Nancy Livingston hi Julia marts i k Yang I um and that uh passes thank you um next is the resolution stating the intention of the Schoolboard issue
General obligation facilities maintenance bonds so it's the second part to the ltfm fiscal year 26 plan mde requires districts to demonstrate how they're going to fund it in prayer plan our district is required to act on a
resolution showing the intent to proceed with and authorizing the sale of up to $2,730 th000 of General obligation facilities maintenance Bonds in the calendar year of 2025 in order to support both fiscal
years 2026 and 2027 of the ltfm plan so the B sale would would would really um cover those two years we will work with ERS our financial consultants to determine the sell date in 2025 for the bonds and
they will return for at a future business meeting to present the sale reports I recommend the approval of the resolution um as presented in your packet thank you um so be it resolved by the school board of Independent School District number
622 um that as presented it's very long but um you can um contact contact the district office or check it out online um could I get a motion in a
second right moved by peltzman seconded by Martens and this one is not a roll call okay um all in favor say I I all opposed say nay right and that passes thank you um next up is Community Education
and this is the resolution for the 2024 recertification ation of updated population there we go good evening Madam chair board members superintendent tuos Soro and cabinet members you have a resolution before you to approve a revised population estimate of the
school district to funding formulas payable in fiscal year 25 Community Education funding is determined based on the population of each School District the population of a school district must be certified by the Department of Education from the most recent federal census in any year in
which no federal census is taken a population estimate may be made and submitted to the state for approval to be considered the school board must pass a resolution by July 1st that's why I'm here um containing a current estimate of the population of of the school district
the ISD 622 population figure currently on record is 8341 19 which was based on the 2020 federal census the most current estimated District population is all right doesn't look like there's any questions so I'll go ahead and read the
resolution um so be it resolved by the school board of Independent School District number 622 that the revised population estimate of the school district 84,4 185 be submitted to the state for use in the community service funding
formulas could I get a u Motion in a second second moved by pelman seconded by Martins is there any discussion um again this is proba um Christine uh so the population
it sounds like the population is growing but the population of K12 is declining right right and and as Josh mentioned um we are looking at doing another demographic study more that will
get more into the weeds around the um number of schoolage children because although the population is growing for example there's been some new housing that has been more senior living and so um we are constantly looking to update that but I do know because this is the
population that lives inside of the boundaries of our school district but that doesn't necessarily tell us about the number of school AED children and we haven't done a a deep dive I think it was 2020 is that when we last did it Zoom yes it was we did which was an
interesting time to do our um we had hired our most recent um our recently retired state demographer uh Hazel Reinhardt had done a study for us in 2020 and so um we're looking to want to do another one of those but yeah it doesn't get us it doesn't get into the number of school age children this is
just the population as a whole great question anything else all right um all in favor say I I I all oppose say n all right um and that resolution is
fast thank you um next up we just have to set the agenda and location for the August 13th 20124 work study session which um will be here in the district office on the
second floor uh room 202 um and then it'll contain calendar changes superintendent check-in and board check-in um could I get a motion in a second so
moves moved by Anderson seconded by peltzman um all in favor say I I I'll oppose say name all right um that passes um and then next up we just have the board Communications I just want to say say
thank you to all the staff for the work and the effort that they put into all of the graduations that we attended that was really exciting and I know we say every year how much this time of year is really fun for being a part of the board so just thank you for the efforts that
were put in there to make it enjoyable for students and families and thank you to the staff who are working summer programs they are they've kicked off my kid is participating in adventure connection so he comes home every day now he like
Mom I'm really tired I can't tell you about my day and I'm like I mean job accomplished so thank you so much for the staff who are putting in all the work and being creative and giving them really fun things to do because it's
working and they're excited um I just want to say good luck to all our graduates too I know they're going to be be um doing great things and I'm so happy that we could be a part of uh launching them I'd like to Echo uh what Julia and
Nancy uh said about the graduations um I uh I'm very grateful for all the work that our our staff did to make sure our graduations occurred and that they ran smoothly and uh it was it was fun to see
see how proud um the parents were and the teachers were and the families were um and I just uh wish the best for for all of our our graduates and uh I hope that they have a safe summer you just had a graduate you going
to pass I would just be repeting okay um yeah so I I want to Echo what everybody just said about how proud I was about uh seeing all the students uh graduate and the staff that have made
them together and it's especially the those students that started uh their High School uh Journey Through the pandemic and seeing them graduating was really really uh special so I I wish them best
of luck uh but I also I know that there are some uh staff and students that are taking summer school whether uh it's uh Credit Recovery or uh some of some of the
wonderful programming that we have in our school district such as Freedom School I'm really uh looking forward to uh hearing about what they're doing um yeah um have a great summer everybody and also
the the admin the we made yes hopefully you take some time off and relaxation massages or go see the world or
something yeah yes that's it um I don't really have much to say except um thank you yes juneth is um tomorrow so um happy juneth um also just
thank you to staff edmin for a great year um and so um you know it's always nice to have some sort of finality finality in the year and then a break and then we start back up again so uh yeah
um do we have to close board meeting future board meetings August 13 2024 work study session at 6 I forgot to mention that earlier and then the August 20th 2024 business meeting 6 pm here in the Board Room um can I get a motion in
a second to close the meeting second moved by Nardi seconded by Martins meeting closed all right