The Board of Assessors meeting to order. Friday, July 20 uh July 31st. Uh it is 1:05. Um just a note, uh present is uh clerk Jim Shabbott, member Lucas Ray,
myself the chair Richard Downey, and uh town manager Mark Gould. Um first on the agenda is the acceptance of minutes. Uh did you all receive that? And is there anything
we need to change or um accept? >> My thought is perhaps the best course of action. Um I can redo those minutes for our next meeting to get them There was a couple of uh errors that I saw. Okay. Um
one of them being a vote that was taken in executive session was in the minutes that shouldn't be there. So, I'll I can do that for the next meeting. >> Okay. >> Yeah, okay. >> I agree. And and I And you know, I think a couple meetings ago we talked about how we're going to do do these minutes.
And you know, we got away from the, you know, he said, she saids. And we kind of got we're sticking sticking with basically just exactly what happened in the meeting and not And if people can refer to the video for I'll I'll do that in that light. Cuz the last couple of meetings we've had pretty good um
minutes. The minutes have been pretty accurate. So, Okay, so we we can do that. You know what I'm saying? >> No, I'll get it done for the regular meeting. >> Okay, great. Um moving along. Uh an open meeting public meeting uh
business. Um the agenda is inspection procedures for assessing personnel. >> Uh Mr. Chairman, I would move that we adopt the procedure written by the town manager as our policy as well as written. >> Okay. So, a second?
>> Uh the only thing I wanted to make changes. >> I [laughter] have a second here. >> So, there was one thing I'd like to make changes. Um, one thing I'd like to just include that not only the policy um applies to employees, but also to any
subcontractors or anyone contracted such as KPU Law or um um So, if if you know, they if the assessor doesn't have the you know, if the assessor has to knock on the door and do the inspection and and request, you know, a walk around. I I say like that
should apply to anybody who's contracted by the town as well, so. >> And I think I'm concerned. >> That would be assumed, wouldn't it? >> Well, I'd be I'm not sure what their procedure is. I'm assuming that's not it, but I would be concerned
um of the cost. >> The cost? >> Well, I don't know what the actual cost is for PK to do that to do a tenth of the homes every year. But >> I think if you were looking at the policy, the policy is, you know, I feel like the way we've been doing it is an
invasion of privacy. I mean, I didn't even look to, you know, ask the town manager his opinion on it, but I think if we're looking at it is being an invasion of privacy that we're just walking around yards, going to backyards, and just taking measurements without permission, that
should also apply to the subcontractors we're hiring or whatever, you know, is >> Yeah, well, I I agree with that and just to go back to your uh question. I think, as I understand it, PK is paid per inspection. I mean, I think they
have a a contract and then I think they're paid per inspection. >> would be my concern. Paid by inspection, then we adopt this policy and at the next renewal they look at it and say, "Oh, guys, that's okay. We like this, but we're going to have to double our fee if we
Would that be a legit concern?" >> But to be fair though, I mean, they do have a not to exceed contract. We pay them about $100,000 a year, PK. Um as a matter of principle, I I wouldn't object to having them >> Okay. >> not. I mean, it does go to the same I
mean, it's not safety of our employees, it's safety of our contractors, I guess, but also the invasion of privacy. >> And if they can if they can do their job, I I've got no problem with it. My I just wanted to explore Um are they required to take new
measurements or do they just verify what's there and note any changes? >> I'm not sure exactly their procedures. I would suggest that the board would be able to make a policy to regulate and review. That'd be very proper to review what their procedures are, both internal and our contractors.
>> I just What I can I mean, my only concern is let's do it right. They're going to charge us again for it. >> Well, they can just write, you know, refused and then use your best judgment from the sidewalk. >> Yeah, if that works, I'm I'm okay with it.
>> I mean, I just don't like that we walk on properties without permission. >> I I agree. I just I'm still a little bit new as to what does the state require us to do? That's all. I just didn't want us not >> Full fair cash value, best estimate.
>> Okay. And I think you told me is we have to put eyes upon once every 10 years. So, I think it's >> Right. They have to attempt it in person, but if they refuse, then you don't have to do it. >> Okay. I'm okay. >> you can. We're not going to go get a warrant or force ourselves into someone's house.
>> No. No, I didn't So, I I THINK I'M GOOD WITH THIS. >> NO, NO, NO. That's [laughter] not what I was suggesting. >> I know. I know. >> [snorts] >> So, I I think right now the scope of work is PK our contractor does the cyclicals.
Director of assessing does new construction additions. And then Felicia our tech our field >> technician does decks, porches, bathrooms, etc. If >> Um if this policy
doesn't affect our responsibilities, I I've got no problem with it whatsoever. In other words, if we make this the policy for PK and and it and it works, I'm good. >> Yeah, I mean, 100% >> I I agree with you. >> PK's also got 1 year left in their
contract, and we don't know going forward if they're going to be, you know, our evaluation company going forward or >> Right. >> what the policy's going to be next. >> But yeah, I wasn't speaking I was speaking for any company. I just wanted to make sure that um by adopting the policy, we don't shoot
ourselves in the foot. It sounds like we're good. So, I'm >> Okay. >> You don't have to two-to-one me. >> Okay. All right. Um >> [snorts] >> excellent. So, with that, do we get a second? >> So, we're going to uh make a motion to add PK evaluation or any subcontractors
to the wording. >> Yep. >> So, we'll um basically be an umbrella for all contractors and employees. >> Okay. >> So, that will be our policy. >> Correct.
Okay. I'm good with that. >> All right. >> So, maybe I'll just add a line, "This also applies to to contractors." And post that on the assessors' page or your board page. >> Mhm. >> Sure. >> The new website. >> Yeah. >> We'll put it on there a couple times
already, so um All right. So, could we have a vote? Uh all those in favor? >> I. >> I. >> Unanimous. >> Okay. Great. Um so, with that, um is there a motion to um >> A couple small things I just want to
mention. So, I didn't know that the new website was up. >> Yes. >> So, can we make uh now that the new website is up, can we like we discussed, can we add the property codes to the new website? We were waiting for the new website to become active. >> Yeah, I think we agreed to that, right? >> Yeah, we did. >> Yeah. >> And
do we know how many there are? codes >> We've been given 200, but according to the last meeting that was you know, according to the minutes, she said there was there was more, so I tried to get them all. >> At this point, it's an unknown. >> Okay. >> I'm just thinking
if we can keep the list as short and as complete as possible, it'll be cuz the whole idea is so someone can take their property card, they can look at the code, they can go to the website and see what it means. >> Right. >> It's better to be they are in
alphabetical. The acronyms are in alphabetical order, so >> Right. Right. It should be easy to to understand. >> Okay. >> As long as they're there, you know, so The first list we got, they weren't all there. The second list we got >> Yeah, we don't have a second list yet. >> Yeah, it's it's in the email chain, but
Yeah, so the second list did cover almost all of them. I still found a few that we Yeah, we're missing those. >> Okay. >> Mhm. >> And then the other thing was the Zoom link. I noticed, you know, I know we're working on that, but, you know, we've got to add these meeting a Zoom link just like every other board has.
>> That, yeah. I mean, um I think we agreed that to do it. I mean, I think in general, I think someone made a comment that it would be good to get people to attend the meetings. >> Yeah, that's >> and live. >> Yeah, I mean, I'm not opposed to having the link. >> Yeah.
>> Um I guess my thought, and I've been vocal about it, is if you run for board, show up at the meeting, don't show up by Zoom, so >> Well, I >> That won't apply to me. >> Not me. >> And I I didn't go. >> I just did a real quick, you know, with
two phones. Not every department is is using the zoom. >> Yeah. >> Um But um if we think that's um a good thing to include in our meetings, um we'll do it. >> Yeah, I'm not opposed if it has
gives us a bigger audience. I mean, the more people see what we do and can guide us, the better. >> Yeah, I agree. >> Okay. All right. I think you said >> Some of the meetings get bogged down. Some of the Some of the departments allow um
people to chime in, zoom. Some don't. So, I don't know where you guys stand on that, but you know, I think having the link there available so people can, you know, watch it at least in the >> Well, they'd be watching it live. >> Watching it live, yeah. >> Yeah, that that's a >> I think that would be easier to
>> Yeah. >> to actually >> Well, can that be done without us having to manage it during the meeting? That would be another advantage. In other words, there's a zoom link, people can type in the link, they can watch the meeting. >> I think that can be done. I'll talk to
uh the IT director. >> Okay. >> Yes, sir. >> Yeah. >> All right. Anything else for this? >> No, I think that's it. >> All right. >> Um That being the case, uh make a motion to enter executive session for the purpose of litigation strategy,
not to return an open meeting, and report may or may not be forthcoming. >> Second. >> All those in favor? >> Aye. >> Yes.