all right good evening we're going to start the uh meeting we'll have the um invocation by Mr Hart we'll have the pledge by commissioner Wilson please stand in dear heavenly father we thank you through your abundant grace and mercy you've allowed us to come together to
conduct this City's business and father we pray that we you help us to come together in the spirit of unity even though we may disagree let us not disengage or disrespect one another but treat each other as brothers and sisters we SP a say a special prayer and blessing over our First Responders on every call on every shift keep them safe
watch over them as they watch over us we're so careful to give you the praise the honor and the glory you do in your son's name we pray amen amen I pledge to the flag of the United States of America and to the Republic
for which it stands one nation under God IIs with liy and justice for all about forgot welcome to the center of good living and ooy we want I want to congratulate commissioner Oliver and
commissioner Wilson thank [Applause] you all right presentations and proclamations we don't have any roll call huh roll call roll call yeah go ahead commissioner Kennedy head of
himself here commissioner Wilson here Mayor Johnson here commissioner fer here commissioner Oliver here all right no PR no presentations or proclamations staff report thank you mayor I have two items
um the first is I'd like to request pulling item number five off the agenda um the property owner in question as of this meeting still has an existing code violation and has not come into
compliance and would request that you allow me to bring this back at such time as we have an agreement in place and they're in compliance say that again okay um item number five I want to pull and bring back at a later date the the the
property um across the street over here on the corner of mcke and blueford uh where we had considered putting a second mural has an existing code violation a code case pending and I would not recommend that we um award a mural uh to
that location until they've come into compliance and we've been able to create an agreement with the property owner for how they would maintain the in particular the window and in the door they they've opened it up for businesses open for business they have a they still
have a code violation all right um so I would like to pull that off the agenda okay we'll do that and the second item that I have is um at the last meeting I informed the commission we would have uh an agreement tonight for the law enforcement training facility and uh
I've asked City attorney Geller to provide an update as to why that is not on tonight's agenda well we work diligently uh over a number of weeks to have that contract ready for your consideration and I thought it was
done last week I received a telephone call from the attorney for Fortress secured uh with the Barnes & thornberg firm um and uh they have some uh experience with P3 contracts such as
this um he recommended that we have a contractual shell over the comprehensive AIA American Institute of Architects contracts that formed the bulk of this
he he was not proposing to change any substantive terms uh but he was uh making this recommendation to me and I told him I'm I'm open to the idea um but I need to see it and uh he represented
that I would receive a draft early this week I did not receive it I I called him this afternoon and he said I will have it tomorrow so unfortunately that is the the cause of delay when was
that is that on the agenda it's not on I informed the commission that it would be on this evening's agenda and we had every intention of placing it on there until this phone call occurred okay so we would hope that it would be on the April 1 agenda all
righty I don't have anything further mayor all right so public comments I have W landra landra Orange City tax collector Orange
County tax Orange County looks like me mayor you know how the eyes are don't wear the glasses that's okay I changed my hair so I'm confusing a lot of people right now hi I'm landra Warmack I'm from the office of Orange County Tax Collector Scott Randolph um
we have our office right here in okoy and we hope that we are serving you all well um a few years back we actually came and talked about the real ID compliance which means you had to have the star on your driver's license well it is going Live May 7th and a lot of
people still do not have a star on their driver's license and at this point if you do not have that star on your driver's license you will not be able to board uh an airplane in the United States nor can you uh enter a federal building so it is going to go live on
May 7th um and it will so if you know know anyone particularly um I'm thinking of the elderly who may not get out as much and a lot of times they've done this by mail for years and um definitely want to check everybody's driver's license because if you come into a situation where you need an emergency
travel issue where you have to get on a plane don't want anybody to have any problems so if you all uh know a folks who have not done real ID compliance please uh go ahead and go into the Florida um Motor Vehicle website and definitely come to our office at an appointment and we'll be happy to get
that taken care of for you if you all have any questions uh my name is landra warmac and I'll be back here if you all have any questions for me and congratulations to commissioner um Oliver and commissioner Wilson on your swearing in was nice to see you thank
you did you all have any questions I got okay perfect thank you for your work out you do a great job Mr Moyer good evening my name's Dr Jim Moyer I live in
ardin Park congratulations to commissioner Wilson commissioner Oliver and for Cate for candidate ages heart for running uh you both ran a great race and God bless you and I Echo
the sentiments earlier about Unity unity in the community that's of Paramount importance um I'm the elected official for uh orang so and wood and I've been a very busy person I now have a regular
agenda of going to not only all the koe meetings but all the a popka meetings all the County Commission meetings all the school board meetings I've been going to the redistricting meetings and I may or may not participate in the uh
mat retraining for the redistrict coming up the first uh redistricting meeting in case any in the community in case anyone doesn't know is going to be at the Multicultural Center uh on Colonial
Drive uh which is County district 6 um since I've been going to all these meetings I'm learning a lot I'm trying to come up with some best manent practices when it comes to Su and wooder
we had a meeting last Friday we meet at the commission Chambers uh downtown the County Commission Chambers we had a great meeting uh we had visitors from the county EDP we had a visor from the U
seal so on wooder Conservation District and they share some ideas of what they're doing there also in case you're unaware The District 3 so and Witter County Commissioner
unfortunately passed away in January uh couple months ago so in the next couple months we will be appointing a person to fill that position we' all also or at least I would also like to
have associate member and possibly intern there is a lot of work to do on the Soil and Water Commission and if you know anybody at all that's interested in Soil and Water please let me know if you
want a healthy life you need healthy Soil and Water is life all life needs water thank you for your time and God bless you all thank you Dr moer Jerm
Rodriguez good evening everyone my name is Jeremy Armando Rodriguez at first let me congratulate the Commissioners amazing job it's a lot to do public service to give your life to it it's a lot of years that people don't know how much time and dedication it takes it's
true commitment so thanks to both of you so I grew up a little bit all over Florida I spent some time here in okoi uh went to okoi middle school and uh just to see where the community has grown is it's
powerful and I want to really acknowledge um a historic moment uh with George Oliver being as reelected as the first black commissioner this means very personal to me I pushed when I was little from grade school about the
historic moments and the historic issues I'm a history nerd and the importance of representing what we have what we have the city has been through such as the aoi massacre and then we eventually preached over the history and we got the history out which is important because
this is how we move forward as a society we must not ignore our history but we must acknowledge it and we must learn from it and this is how we grow and so your win commissioner all means a lot to me on my younger self and
you are a step towards that and I hope that we continue this movement of knowing our history and building as a community where everybody can work together thank you thank you all right that's all the forums I have for the Public Public Speaking all
right consent agenda we pull we pulled an item five so we have item one two three no we don't we have one two have on there only three items on the we have it on there all right we have one two and
three I'll make the motion to approve motion made by commissioner Wilson do I hear a second I'll second it second by commissioner Oliver no more comments let's vote I would vote if I can find
it where's it at it's right there they moved it on me motion carried ping where it went all right let's go down to First reading none second reading Vines none public hearing none regular
agenda approval of commission that that's approval ofo well we have to avoid that number four approval of commission layers on to various boards city clerk Melanie civit Melanie
good evening mayor and Commissioners this is the um annual selection of the um layons for The Advisory Board um before in your staff report you had the appointments that were done last year we
can go over those um we're just seeking to go down the list and just um confirm commission appointments to each of the boards is just just keep it the same I want to stay where I am yeah just why we just keep it where it is this okay with
everyone else I you said keep it the way it is okay what it is is that okay you want to make a motion to that I'll make a motion that we we keep the appointments the same motion May commissioner Oliver to keep it the same second second second by commissioner Kennedy let's vote
can I just ask is the airport Authority still motion carries unan the airport Authority remains inactive correct okay I don't nothing changed on that no all right number two approval to appoint the mayor protim
city clerk Mel and E we that H it was we're on six on the back the back we did that already so we did we didn't we didn't appoint them we did five now we got six the back well who who who got who got the mayor
Pro Tim she did me did me did me did oh okay I did you I'm sorry me did that's great all right number number six update on Seventh Amendment to ground lease agreement with Forest Lake Golf Club an authoriz authorization to
release a request for proposals for a permanent operator mayor Commissioners Kurt with the fishack Dominic law firm uh 1947 LEF Road Winter Park Florida um as you all well know on October I'm Excuse me on
February 4th of this year the commission voted uh to approve the city staff and the city attorney's office to participate in a pruit mediation to resolve the alleged defaults by Forest Lake Golf Club uh even though this was
under a very tough and tight time deadline uh typic Al in cases like this you wouldn't schedule one and be able to have the mediation in that short period of time especially when we had some very difficult issues to address uh so we
collectively agreed on a mediator of the city in Forest Lake Steve swii uh in my estimation probably uh the best or one of the best uh at worst the uh mediator uh that I've dealt with in my in my uh experience we were able to
get him and on February the 26th we mediated the case here at City Hall uh started in the morning and went into the night we were able to reach a mediated settlement agreement with uh Forest Lake uh which spells out the terms and
conditions which I'm not going to outline uh before you today you each should have been briefed on those privately uh outside of this because the mediation is a confidential proceeding and unless until uh we get to the point where where we expect the Seventh
Amendment to the lease which will implement the terms and conditions of the mediated settlement agreement subject to your approval uh which we do not have today but we expect to have final comments back from uh Forest Lakes
Forest Lake and their attorneys uh this week and we expect to be able to provide that to the commission next week um the time deadline for consideration of that uh We've set of course for uh this we'd
like we wanted it to have it today it's just the agreement itself is probably with exhibits going to be 40 to 60 Pages we've been back and forth it's um as you can imagine the multiple issues and details running that business and all of
the aspects of the golf course the driving range the restaurant all of that has been back and forth and in the compressed time of the of the immediate settlement agreement we clearly did not have time to get into and negotiate and
finalize the specific terms for each aspect of that so that's what we've been doing uh diligently so we've worked very hard um uh representative of one of the attorneys for Forest Lake is here uh uh John Connor of our office is here uh
it's it's been a it's been a back and forth for uh very what would you call it a kind of a f icious intensity of negotiations but bottom line uh because we do not have that and we need to be able to have the commission's decision
very soon in order to allow this whole process to be implemented where the lease will be terminated um and the uh interim period between the time the commission uh takes possession with an interim operator and
the final operator that the commission will choose needs to occur with a very promptly we would ask if the commission would be willing to have a special meeting sometime next week to consider
the the Seventh Amendment if you cannot have that date we could we will push it uh to April 1st but that does create difficulties for the operator and under the operating agreements they have multiple agreements that are in place
that have to be dealt with so if it's possible for the commission to have a special meeting next week we would prefer that that of course will give you time we'll get the final seventh amendment to you all for your review so you can look at it we can have private discussions and then if you'd
like and then we we do though need to have the commission as a body approve the seventh amendment when we bring it back to you yes sir couple of things I think I know commissioner Wilson will be in Tallahasse she'll be back here Wednesday night you said right yeah back I'll be the same thing I won't be back
back to Wednesday night so it could be Wednesday night or wday is Best Fest Best Fest is Friday no Thursday Thursday Thursday Thursday's Best Fest so it need to be it doesn't have to I mean the special meeting I don't think has to be
held at a excuse me a particular time so if if it's feasible best you can adjust you I mean you if you are available sometime Wednesday or Thursday even if it's not uh the typ meeting time think
it' be Thursday I have a question quick question yes sir um as far as uh uh statutory notice does there there a requirement for statut notice for this meeting no there's not well we've got to meet the Sunshine Law and the public records and the public notice requirements but but 48 Hours uh notice
would be fine you could do it shorter than that but 48 hours I think would be sufficient uh the the public uh meeting requirements don't require a particular time deadline uh so a reasonable notice is what's required our our thought is and I think the city uh the city rules
and procedures require a minimum of 24 hours for a special meeting so my recommendation I think city attorney's Rick gall's recommendation would be a 48 hour notice which should not be a problem but but you all have to be able to be there so that's the main thing I'll be there with
Thursday I think the best Fest starts at 5: yeah so if we did it at 4 yeah 4:00 on Thursday or Wednesday Thursday the 27th right that the 27th yeah it is no I
don't like that I I think it needs to be let me speak I think it needs to be a public meeting yes absolutely and I think it needs to be at a time when people can attend and I don't think 400 p.m. is accessible for most people is or
it's not it's not okay so whenever the commission can meet is if the commission can meet later than that five o'clock uh five I mean you got to give people time to leave work and come to the Mee what about what about
Friday Friday would be better I think wouldn't conflict there is an Advisory board on Thursday May there's an Advisory board on Thursday COPD meets Thursday there's a code enforcement meeting on Tuesday how about we could do
it Friday can you do it Friday commissioner Oliver I can do it Friday yeah Friday was better Frid Friday afternoon yeah well Friday night Friday afternoon five you're not going to have people if if the objective is to have the 5:00 I think since I think not a bad
work I guess because of the uh secrecy the non-disclosure agreement nature of the details no one's heard the details correct so I think we have an obligation to make it accessible so so what's going to happen to make that
available if you still would like to try for Thursday is when the notice is published for the meeting the agreement will be in that and that'll be by the consent of both Forest Lake and us so the public will have access to that at least when the notice goes out
presumably 48 hours before Thursday so at the latest we hope would be Tuesday so that would give the public Tuesday Wednesday and most of the day Thursday any questions that could be uh uh propounded upon the commission what about Friday
I'm good with 5:30 when Thursday either day 5 what about Friday that because you've got the best Fest Thursday afternoon Friday is fine with me I think I just think it needs to be 5:30 accessible yeah I think
I think the best Fest starts at five if anyone doesn't so my thought would be here's my suggestion because uh typically the meetings the way I see it is unless there's some big issue those questions should be asked
and answered between the city each individual City Commissioner out before the meeting with with the staff and with the city attorney when we get to the meeting your questions will have been answered clearly the public will have to have access to to those documents and
some discussion but if that happens then your meeting whether it's Thursday whatever day it is should not be a long meeting it should be a 15minute meeting is my is my guess no all I'm trying to do is protect the uh the right and the accessibility
of people absolutely make public comment if they want it's public money it's a public asset and you're doing the right thing it's just a matter of when best to will that happen to make sure you all could be there of course as as the decision makers so you're asking for a special meeting
um four days before a regular commission meeting what is the maybe I I might might have missed it but is there a reasons for it's contractual that there's a meeting Tuesday April 1st he's right the 1 yeah it's April fo four days
later April 1 yeah correct so we're talking about four days two days on the weekend so we're talking about literally one business day two two business days right so so we did talk to the lawyers for Forest Lake about that we said look it's just one you know just a few days
after we're going to have our regular meeting why can't we just do it then it's does put pressure a lot of pressure on Forest Lake with their vendors and their contractors uh so I think they can do it and so if the commission if it's if we're not going to be able to do it
comfortably then we will just say we're going to do it on the first I have no problem with the 27 I mean if that's the what you're saying is we the golf CS more time and even those four days are important to the golf
course yes ma'am 27th is 27th is Thursday the COPD scheduled to meet here at 6:15 th well if you if you did the meeting at 5 before then or 530 5:00 I mean if they
meet at 6:15 we should be 5 o' what seems to be appropriate time wise to give them time for us to Le for them I don't have a problem with what can you explain pardon me can you explain maybe you can't
which would be dep what it is but can can you explain what pressure that puts on Forest Lake and vendors for um apparently they have to give 30-day notice of termination okay to a number of their vendors uh I
think that's I think that's um what the situation is and I think they can deal with it it just makes it more difficult for them got it so they can they can do it if we if we cannot have our meeting they will make it happen as I understand it so if well never mind bad question go
ahead can you make it at 5 can everyone make it at five on Thursday on Thursday just we give COPD we're out of here before they get in again I can make it at 5:15
okay5 Thursday yeah okay yeah commission I'm still trying to figure out what's the difference between 53 Friday and yeah the first when we actually have again we're down to 5:15 I listening to Comm I was just listening to
commissioner um Kennedy's comment about being open and fair to the public and being able to allow them to to participate everyone knows that our meetings are the first and the third Tuesday of every month so it would actually allow the public the
opportunity to participate but again if the commission wants to to do it before then I I just couldn't figure out the difference between the two you said 30 days he said he what what Kurt was saying problem they need the 30 days for advanced notice and so if you wait till the first that puts them at the second
that puts them at a I say even three or four days is going to shorten their ability to extend a 30-day notice to someone just as we would have because we have 30-day out Clauses on things so if everyone's agree I'll make the motion we need at 5:15 all right on the Thursday
Thursday to 27 27th motion made for for the special meeting to consider the Seventh Amendment motion and before you finish that uh uh your Mike rumor would like to talk about the the proposed permanent
RFP process so you can consider that during your motion if if that's acceptable so I'm pulling back my motion so we talk to Mike I think it's probably and I thought I think that's Friday I Thursday well you can you can do two motions you can proceed with your motion
commission made a motion for Thursday she did Thursday for and then you can consider the RFP pull back my motion until it's it's up to you either way I pull it back in okay go ahead Mike just under discussion on trying to keep the timelines with Forest Lake we would we're requesting you authorize us to go
out with an RFP for a permanent operator obviously with this RFP we would do it uh with your review and chance to comment on vision of the the RFP the term and that therefore uh that much so we would we're requesting you authorize
us to put together an RFP we will work with the commission and we will we will then submit that RFP in time to make an April uh early April advertising and have the RFP issued in mid April for a
per to seek that permanent operator quick timeline have those responses have the commission have an opportunity to review them short list interview August and be rolling with this thing so we're just seeking that okay I have a question as a second
part how long can I just ask with the RFP how long what's the length of time that we would give responses uh just about 30 to 45 days that's the typical 45 days we we can shorten it we are
looking at a compressed schedule to make everything fit so 30 45 days once we write it once we've taken all your comment and we have this RFP put together it may be that we want to look at more the 45 days but no longer than 45 days thank
you so what you're asking us tonight may I ask mayor ask yeah okay what you're asking us tonight is to set the meeting and also in the same motion to say that we want to proceed with an RFP permanent
for a permanent Operator Operator is that the complet that's fine so are we can I just ask before I make this motion are we all agreeable till Thursday the 27th at 5:15 is that what I understand three of
us said yes okay you see I I don't like this Friday's a tough day Friday's a tough agree I think what I don't if if you're asking us which you are asking us to approve an RFP for a
new operator to approve going forward we will bring that that that allows us to start creating it publicly start working on this RFP but it's not going out till you've seen it okay I got that part but if and and the next item is to discuss
an interim operator is it not so seems like the trains leaving the station why can't they notice their vendors and we can have our meeting on April 1st like normal I I don't understand why
we're why we're compromising something and it doesn't seem at all necessary and it doesn't make sense for us to go ahead and look at an interim operator and put together an RFP for a permanent operator
if there's some chance they're not leaving um if they're leaving they can tell their vendors they're leaving and we can have our meeting like normal it seems to me well I mean you can speak but practically if I'm Forest Lake and I
don't have a signed approved deal I'm not going to tell my vendors to leave then I'm not ready to authorize rfps Etc without a deal either understand the the the out that we have is when I presume
when Mike sends out that RFP it's going to be contingent a contingent po that's happening if if we don't if we don't cut this deal and the commission says no Forest Lake says we don't do it then that whole process will immediately
stop the RFP process mayor I like April 1 okay may I wait got make a motion I I I feel from listening to you KK that if we don't give them the opportunity of 30-day notice it's just happens to us
here we have 38 out Clauses on a lot of our things you don't cut it down to 29 then you you're now an extra month out so they're looking for yes April 1 that gives them to April 2nd that puts them in a that puts them in a position an unfavorable position
right so I feel as though if we go with Thursday the 27th at 5:15 if everyone can make it and we would then give the Authority for an RFP to be developed for a permanent operator make sure I'm getting my terms everything correct here
that that would be my motion again it's giving the opportunity of 30 days yes ma'am that's that's an appropriate motion I am sensitive to commissioner Kennedy's excuse me uh concern and we thought about that because certainly we don't you know why would we want to
spend staff time and City dollars going through creating this but we'll know by Thursday of next week if everything's going to happen assuming commission meets so so I I mean I don't know how much work the city's going to do or any expense we're going to incur between now and Thursday if we don't have a deal if
if for some reason it blows up by Thursday then I don't think you have anything to worry about then why don't we then isn't it fair then to ask us those questions Thursday uh sure you could you could do that um at this
point you know I mean we're arguing the on one hand we're arguing the absolute horrendous consequences of two days it's a on the other hand we're arguing two days is question Mike can can they can they make the decision on
Thursday uh let me weigh in um commissioner Kenny's absolutely right this is out of sequence okay we just found out today about the 30 days thing we we are trying to work in good faith with them on this and there's a lot of
things that don't lend themselves to Great public scrutiny like the non-disclosure it's a mediated settlement that's just the breaks that we all have to deal with I don't like it either um from the standpoint of getting
authorization with the RFP um one of the things that we are cognizant of is the that rfps typically take a long time so having as much ready as we can ahead of time um now you're only talking about a
few days but does in in the coordination of an RFP like this which is going to incorporate Vision it's going to involve um cost recovery those kind of things um I thought well if the commission would approve that contingent that just allows us a few
more days to work um but we can absolutely put all that off until next Thursday if we wished um it that's um that's uh you know neither here nor there if you do that though I suggest that you include that in your motion
because you want the special uh purpose of whatever your special meetings concerns you want that in your um I would add were we supposed to do all of that tonight I would we originally had anticipated having the agreement having
an interim operator selection and as part of your approval of the agreement that we hope to have had by tonight we were going to ask for the permission to authorize an RFP okay none of that worked out and you know these things
were out of our control um if we have to wait until April 1 to get the RFP going that does put us behind the eightball a little bit on the timeline let's see what it does we'll know all right I just am I mayor Pro time right now or is Scott Kennedy still she be May did she
start I'm officially since it we voted okay mayor asked me I wasn't sure if I'll make the second on her motion okay we have a motion in a second any further discussion can you repeat the motion the motion sure you want you want okay special
meeting special meeting on the 27 of March at 5:15 here in the commission Chambers and that will be noticed and we'll also and also to allow an RFP to be designed for a operator for a permanent operator of the golf course
did I get it all just bam give me a gavel and it's my motion I realize that he seconded it I can hand that back to him yep how's that
all right excuse me any more comments let's vote talking enough all right motion carries with um commissioner firster Wilson and myself voting in positive and commissioner Kennedy and Oliver voting no all right thank
you what about number seven is he going off you going number seven request for sele C an interm operator for Forest Lake Golf Course May the 1st through November 2nd uh good evening mayor Commissioners Robert uty with Zha 150 Laurel Lo Drive
Longwood Florida so I'm here to um present the interim operator uh approach this is a a non-traditional procurement for us it's an emergency procurement because we have
very compressed time schedule and time is of the E Essence so in the weeks prior to the February 4th commission meeting uh I was asked to uh identify three qualified firms that could be an
interim operator and the reason that was done prior to the February 4th meeting was because there was a chance that you all were going to terminate the operator and we needed to be prepared so we got those three proposals and then after you decided to go to
mediation we reached back out to those three proposers with a more defined criteria uh so that we could compare apples to apples among the three operators so this is anticipated to be a
six-month assignment commencing May 1st to November 1st during the May 1st to what May 1st to November 1st those six months is what's an anticipated I thought it was
going to go to September this says November 2nd November 2 which so the month of April after you all approve the agreement will be a transition time where the interim
operator will work with the existing operator to get things coordinated and teed up for a seamless transfer of operation responsibility on May 1st so um in your agenda packet you received um the three
proposals and you also receive some additional background information about all three of the firms and we included a very high level uh evaluation simply with the information that was provided in the in the
proposals uh you just for your edification so you understood what how we laid it out and what the criteria was so uh all three of these firms are capable and qualified and have the experience to perform these services for
the city at Forest Lake over the six-month period we invited all three of the firms to attend the meeting tonight in anticipation of you all asking questions in the proposals U there was under one of the
criteria that the fee piece a little bit of ambiguity which uh you may want to to question the proposers that are here tonight so we have tamarak golf management Mr Rocky Hodge he's on the phone and he'll be able to answer
questions and then we have from down to earth Mr Nick dley is here in person Hampton Golf was unable to attend uh due to various conflicts so I would encourage you all to ask questions of the proposers based on what they
submitted we we would really like to make this selection tonight because again time is of the essence there's a lot to do and um so with that I will open the floor up to questions Rocky are you are you on can you hear
us yes I can okay great okay so floor is open for questions H did everybody get their copies of the yes sir in the agenda packet you got the proposals and the evaluation Matrix and
you got some back further background from each of the firms all right anybody open anybody got questions of uh Tam yes sir you you could you just kind of go a brief overlay of the each one the first
one was what I read was paying the city not us paying them they were going to pay us $110,000 a month yes sir so we asked for uh each firm to give us a fee proposal for the management
fee uh you know to operate the golf course uh and for that six months and um down to earth uh presented a management fee of $8,000 a month and uh Hampton Golf had a
management fee of a ranged between 12,000 and 16,5 a month and then tamarak had a different approach to their fee uh which was to pay the city $10,000 a month uh and that you know that's where
and to some degree there's ambiguity you know with all three of the of the fee proposals and that's why I inv invited the proposers to come here to let them clarify what exactly what that means was he here rocki is still on
anybody got any questions anybody questions that on let in no I don't um just one quick question um looking at the proposal I don't think it was in there or there was May May mention was there a mention
of any uh change in fees as far as um the golfers that come to the course are are you proposing on keeping the fees the same or are you proposing to raise the fees uh can I I asked that too and the
first one Tamar keeping them the same it's in the Matrix under the financial call okay sir you should put the Matrix that you have up there it's in there under the fifth column Financial look
under the I said I read sumet well Hampton here to ask him that question and again the both proposers are here I'd actually rather they directly answer the questions if it's right under asked him he's on
there asked him what what he asked proposed something so so Rocky what is your proposed uh fee structure as it relates to green fees now uh relative to your
proposal here yeah so it was regarding the Green fee Rocky ismer is that what I heard correctly with regarding the green fees that's correct yes so the green fees will will stay uh
the same as what they have in the past I'm very familiar with with the green fees over the past few years at Forest Lake um so green fees will not change uh for the summer months that they had that previous year which would be last summer as
well okay I see the 15% discount as well the only thing that that will change uh and in my proposal is the aoi residence currently do not receive a discount um unless you have a membership or an
associate membership which I think they charge $25 to an aoi resident uh which allows them a discounted rate I've proposed any aoi Resident will receive that so long as they show their their driver's license ID and aoi driver's
license or aoi address uh They will receive that 15% discount uh without the $25 fee for the uh um the associate member that they are currently charging one the one the one problem with that is is we have five different
addresses so they have to put down the different areas of the town like popka wter Garden zip codes all the different ones have to go on that list because even a golf course is a popka address okay I I wasn't aware of
of the different uh uh ZIP codes or addresses for that that would certainly be a challenge but we'd certainly work uh towards that to to to help in any way uh to offer the the the EO residents a a a discount in that matter but we would certainly uh work towards something that
that could work for sure all right okay any more questions no you want to give Mr dun leevy a chance to answer that question I'd like to hear who who's he with I'm sorry down to earth down Earth okay so I I guess I'm answering the question with respect to rates
I feel like the rates that have been historically charged recent times are are pretty close to where they should be um uh the maximum revenue is the goal or
highest um participation by golfers so you want to find the rate that that gives you the highest participation and the best bottom line all right and and if I could speak to the to the fees that down to earth is
suggesting uh the $8,000 a month um that has the city as the owner of the golf course uh and funding the golf course receiving whatever profits would occur during that period even though it's a
kind of a downtime in our in our golf season I believe the course will still generate significant funds during that time all right what is the current uh Greens fees that they're charging out there
now well they run different I don't know Scott you you remember where they are exactly I think if you play on Satur there's a strata a of daytime weekend resident non-resident rates okay um that's kind of my concern to be honest
with you is um and I like your answer better uh which is keep the existing green fees with the potential for incremental increases I would say there's not enough differential I like Rocky's answer to about doing a discount
for AO residents but the the ZIP code is why they did it the way they did with a small membership to identify those residents um but certainly having played there for 20 years um there's an opportunity to raise
the greens fees on tourists um and create a greater stratification I think frequently we go there and as ooi residents and members we're paying like $4 less than people on a bus that come
in and that's been an issue with the availability as an amenity for a CO resident so um keep the greens fees or lower the greens fees for residents I think Rocky's in that and you're nodding your head C certainly we would but I
personally don't have any uh problem with raising the green fees on tourists I don't either stay right here uh any other questions here let's do the last one then we can discuss what we're going to do the last one's hton they're not here right they're not
here no oh they're not here they're not here they're not going to open up the theirs was 12,000 15,000 so it's going to really be between for myself I'll go ahead between Rocky and um down to earth down to earth what reason I say rocky
because Rocky I know him through the golf course I know commissioner KY does but I also know that he took over the one from wintergarten and is doing a pretty good job there he's running that place they do the they have everything they got to rest all the whole works he's done a pretty good job with it I
think I've talked to the witer Garden people I've talked to some of the homeowners and they're pleased with what's going on there so what I'm pleased about is getting the $10,000 a month instead of paying it so that's up to everybody to make your
choice Mr Mr Mayor uh the one thing about the the fees and how I've structured um you know the six months with the $10,000 uh to to towards the city the initial with it being six months of an interm um what's involved
with setting up vendor accounts setting up a a separate bank account with us on a signing Authority or some type of partnership that will you know uh have the transparency and and obviously a connection between us and and the city there's a lot involved and there's also
some upfront money that's involved for the city to put into that that that bank account to get active and get started um that's something that you would not have to do you would not have to contact any of these vendors in any way to set up certain accounts or joint accounts uh we
already have those in place and we would certainly just revise them or update them with a separate or attached account that would be under the Forest Lake Banner uh so very seamless uh you know transition for us to do that instead of you know uh the city of aoy to do all
that and then after the interm of six months to move it to whoever they have chosen to to move forward for the future uh that six months would be already gone it's a long process and obviously being involved in the golf business and more importantly as an entrepreneur in many
businesses um the setup structure is going to be months to kind of just get things in place we've already got everything ready uh and again there would be no upfront money or funding from the city to get that account started uh for any you know incidental
fees or anything that would be started whether it's deposits for vendors and all those kind of things so so I structure it that way because one it's six months two it's in the summertime very low profits if any uh that will certainly put a lot of pressure and make me as creative as possible and nothing
for you guys to stress about uh but I will certainly uh obviously have the opportunity to be creative in the summertime but summer is is a nonprofit and everybody in the golf industry knows that the summer is not our months to make money if this was the winter time and it was six months from November to
April May great deal for for the city to have it as a management fee with because of the the high level of profits in the wintertime summer time there's there's zero to no profits um with this type of business so um the city will not win uh
in any regard if they are looking at a management fee looking at profit so I built it this way so hopefully it looks a little better and a little seamless a little less stress for everybody thank you Ro thank you thank you all right so you've heard um down to
earth um any more comments I have a question side I have a question I guess for both folks you management fee what I guess I don't play golf so I'm going to depend on probably more
comments from the other Commissioners but the expenses well how do we work how will we work this during the inum income versus expenses what um I guess I'm looking at management plan and we have a six month right year so we have income
and expenses how will that affect us here so this under under our proposal the city is funding the operation of the golf course um receiving whatever profits come from that we do charge an $88,000 fee just for going through some of the things
that Rocky suggested uh banking we have all the same accounts you know with vendors that's uh is there work there yes but that's all right um so there $8,000 fee let's say for you for what I'm reading here is your fee is
8,000 okay anything and then we take expenses because we're going to involve a lot more expenses now that you're taking over because you're opening up a restaurant you're hiring so I guess I'm trying not to be
confused here but well maybe I am maybe I'm confusing myself we we've talked about hiring staff that already exist I'm sure we'll have to augment that to some degree um the city as the golf course owner will give me some direction as to
what they they'd like to see the direction of the property be with respect to restaurant hours what kind of services are are available I I know that there's been some discussion on on what we want that property to be have you looked at the equipment there and
everything I mean it's Le I have not seen the equipment we have the ability to bring an equipment package in tomorrow if me too all right can I ask if go I I don't want Kurt you might need to tackle me
um so we were briefed everybody knows that and representations were made to me of what the Topline revenues and what the potential profits and what the
structure of the settlement may be and the cash requirements and I would just say that my understanding is uh xus $8,000 a month is a lot more than
$60,000 so I would rather be in the position where I'm taking the revenue and funding the operation and paying you a flat fee and keeping the profit because the city as I understand it is going to have
to pay itself back uh we have substantial legal fees if nothing else two 200,000 150,000 something so um from a financial standpoint with what's been brief to me and what I
understand um I'd much rather own the profits Robert Mr do you Mr Mr Kennedy on on the again I think you're you're you're you're in the right uh uh decision to to think that that's where you want to be again in the summertime for the six-month interm it's it's there
is very little profit of any you know even in the startup uh uh fees from Cisco food services to chemical companies you've got $100,000 just in upfront costs right just to start to get this business off the ground on April 1st or May 1 whatever date it may be for
the city I'm taking that away from you and giving you $10,000 a month guaranteed and whatever happens um again you know $60,000 profit for the summer is not a bad number in the golf industry currently okay and the and I'm at a
disadvantage I think uh because I've heard numbers I've been given numbers representations of numbers that are we going to discuss we're not discussing those right yeah and the numbers that you've heard and and you've you've
probably uh seen it over the years are are are very correct the unfortunate aspect is that there's a loss in this time of the Year and that that would be what we need to look at because we are only looking at six months currently right yes that's correct SC Rocky first
of all you you going to you going to pay for the uh everything we get $110,000 right you get you get a $10,000 check the first day first of every month for the six months so your total of 60 Grand
throughout that six-month interm whether we make money or we don't make money um they're they're that's yours guaranteed um and again zero startup for you guys again as as I'm you know we're I just heard is a $200,000 uh you know cost that the the
city has incurred with some of these fees um you've got another 100,000 another you know uh 8,000 a month which let's put that at 48,000 you got $148,000 to Shell out easily from the very first day you start to the end of
the six-month terms that's 150,000 gone now if you profit great uh you know on those things you bought from food and chemicals and gas and parts and repairs and you know I can go on and on about the the the in actal expenses again we don't know about the equipment I do know
a little about about it because I'm very familiar with the golf course I play there on a weekly basis so I know a lot about the golf course um but there is definitely a a a startup of anywhere from 75 to $125,000 in just you know Cisco food
services chemical companies equipment repairs fuel uh all the above Insurance aspects you know all that stuff has to start from day one I'll handle all that so very little to any support from you
guys in regard to even Administration from your side I mean someone's going to have if there's a management company in place the the city of okoi is going to have one or two or three key players having to oversee this to make sure people got paid and all those things I
know that's the Management's job but you know there's going to be things that are going to come up day to day if if there's not a a support mechanism in place which should cost for the city of CO as well this is zero upfront cost and zero risk for you guys for six months
thanks Rocky I would I personally would like to hear what after this after this should I say dissertation I'd like to hear what the gentleman Mr dony behind you for the record
in in our research and investigation for the past year and a half been represented that there's 60,000 rounds played for Lake just for a point of reference okay I think I I haven't had
the privilege of seeing past numbers from Forest Lake but from the outside looking in looks like a pretty healthy operation to me based on round numbers and rates I see any loses during the summer and some of those months quite possibly but it will
not lose money every month at the end of at the end of the interim period under our proposal we're ready to hand it over to whoever get chosen to move forward with this property and the city will have control of that you you'll have it it's
yours do ask along whoever the longterm manager or of theer after after investment I have a question I want to
ask one question though you the revenue you're talking about right now they're not making any Revenue out of the kitchen I don't think or out really out of the bar because they close it in the afternoon before everybody even gets through playing golf so I don't know how we're getting a picture of what they're making or not making now the rounds of
goth is is there that's that's a fact cuz the greens are there and the holes are there so the people are playing but that ain't the way it is inside I can promise you they're doing well right now where with or without food service they're doing quite well they don't have a good food service without do we know
do we know let's do a hypothetical do we know how many rounds of week they're doing out there what would be a good aage they're probably doing between five and 6,000 rounds a month right now 5,000 rounds a month they average 40 bucks
easily 5,000 and we'll call it let's call it 50 bucks as an average that's probably Fair do you agree with that how much 50 so 5,000 times 50 is A4 million doll time six is $1.5
million Topline Revenue what's a reasonable margin on that in your experience monthly expenses um would be probably something in the you're not going to do 250,000 a month in in Revenue uh during the summer
months that's not gonna happen I don't dis I don't disagree with that and they're probably doing better than that right now so the worst month they're they're doing they're doing roughly three million a year but again 60 to 70% that is going to come in the form of
those six months the other six months is your the rest of your you know your your 30% 25 to 30% um in the summertime you have zero revenue between 11 and 1 o'clock I won't say zero close to zero uh you got basically early morning tea
times and the later tea times are very popular because you're charging 30 to 29 to $35 so don't just multiply it by a average or a number summer months we're getting so hold on a minute let me ask I want to ask Craig City majer a question
can I get your opinion of being the city's going to be the one running this you guys and doing this stuff through this process what's your suggestion that we do with this maybe hold it off make this decision next week on Thursday when we make the other yes sir um I would
recommend that you request each um one of these three qualified operators to break down their estimated expenses revenues rounds of golf estimated we gotta put out and what the city's cost
would be yes U to Mr UT's credit he tried to do that and we got what we got but if the commission directs that we can craft something very specific that they can be able to provide for next Thursday
special meeting all right do a Prof Mon and give it to him you want to ask a question on that yes because I have to agree because right now you're talking about a performance-based type contract and that contract you I see no
perform no uh performer I see no profit and loss I see no balance sheet I see nothing because you don't have that information and I'm hearing uh Mr Mr Rocky uh speak about um $660,000 a
month I don't see any risk mitigation at all we're going in the hurricane season it's just so many things that so many factors to consider here I don't think that we're not doing any justice right now to make any there's no justice to the citizens or anybody to make a decision tonight I think that we need to
if I'm going to propose something to any any anyone to take over business to purchase a business to partner with a business to merge with a business whatever it's going to be I I'm going to come with a plan and show what am I bringing to the table and how much the person that or or the the organization
that I'm approaching what is going to be your risk involved in this right now I don't see you you you guys have not provided us any risk at all only a picture of what we would possibly bring in from a from an operational standpoint fee based operation versus giving us a
fee and we just don't have enough information to really make a a really decision a good decision tonight here here you're right on something that but the other point of it is we need it out late about what we have to do I see what they'll do what have we got to do what
have we got to put do and not come find out after we give somebody to it I want to I want to have the right person there but I want to know what money we're going to put out cuz I'm telling you you're not going to even do that kitchen till it gets fixed and ready to go CU it's going to have to
be cleaned up and fixed up and and of those some of those employees I we don't want them there so i' like you're g with my proposal you're going to have zero to no hours with the
city of aoi with the other proposal you've got one two three four weeks to even go through the equipment what's needed a list of repairs uh repairs in the kitchen uh to numerous other aspects of the golf course that you guys are
going to have to look and approve because someone's GNA have to S over you what needs to be done that with me hey Rocky hold on we're g you got the same thing we're going to make the motion we'll make the decision Thursday night yeah we're going to have it all laid out for everybody playing where we can
decide so everybody all right so I'll second you go who's making a motion so I'll make that motion and they need to put all of this information they need to we need to know what anybody I would say anybody that's not complying with your
request is disqualified in my opinion as a commissioner so we need performers we need everybody to provide all the information that is requested period and we will review it and vote on it Thursday night the 27th all right I will
that's wait a minute that that's the motion right yes sir so I got to get a second first H you going so I I have a question on that more no more no more hold on we got to get this settled so we can't be here
all night discuss I'll second that and again I want to look at it quite frankly I don't play golf okay so I'm looking I may be looking at it through a different lens and you drive a cart though I see you driving yeah I can drive the cart and I
can eat in the restaurant but um again I whatever we see I'd like to be able I I want I'm putting a different lens on the whole issue than possibly the golfers sitting here so I second it motion made by commissioner Kennedy seconded by commissioner
Wilson you you one more time Scott say the motion commissioner uh applicants will submit their information to uh staff and Mr uy and we will vote on Thursday night at our special meeting
and can I add something to that that we will have a clearer understanding of what the city yes gets in or has to pay out per what we're doing so amended and things keep rolling along like they are so we'll have a request we'll
request a proforma projection and we will do our best to actually get the real numbers from the current operator for these these six months we should be able to get that and then then then we'll be able to compare apples to apples on fee you need last summer you need last summer get a projection of
what happened last year from May to September or May to August there you go that's pretty much where it start we'll get we'll get it from May to October end of April and we'll give it to everybody and then they can get how many rounds they played what is sold out of the kitchen what sold out of that absolutely
okay that's great decision all right okay do all right can we vote let's vote all right make sure each applicate knows we can they come back they will they will get clear Direction okay all right all righty thanks Rocky
thank you sir appreciate it all right Rocky we're out all right are we where are we before before we do uh comments commission comment from the Commissioners I want to I want to read off the mayor's
announcements March 2025 is the 20th annual Best Fest Thursday March the 27th 5 through 8 p.m. Bill Breeze Park hosted by the West ARS chamber Commerce this event features a variety of food beer Wine and Spirits from local
establishments April citizens Public Safety Academy 10-week program runs April the 9th through June the 18th Wednesdays from 6:00 p.m through 9:00 p.m hosted by the fire and police departments for more information and to
register visit oco.org 100-year Chick-fil-A 5K and family fund day Saturday April the 12 12th from 7:30 to 12:00 p.m. Bill prze Park restoration is
required for the 5K and Kids Fun Run this event will feature free rides games and activities breakfast with the Easter Bunny Saturday April the 19th from 8:30 to 10:30 a.m. okoy lak Shore Center the
cost is $12 per person reservations are required for more information and to reserve your spot contact parks and Leisure Services Easter austrager whatever you want to call that Saturday April the 19th from from 11 that's the same from
11:30 through 2: p.m. oako leg short Center enjoy an egg hunt exciting games crafts and visit with the Easter Bunny all right commissioner um Kennedy no comment commissioner Wilson yes we had a
very successful shred event this past Saturday start saving your items 6 months we'll probably be revisiting that same item um I'd like to thank the police department the yoi Lions Club the yoi Women's Club it's a joint effort that made the success so again start
saving all your documents that you need shredded this Thursday will be tip aop at the Texas roadh house if you've ever been there before it's enjoyable it's an opportunity for the police department to um support their mission so again come
on down Texas Road House enjoy dinner and tip a cop um again I am going to Tallahassee at the end of this month which um I'm on the Florida Le of cities board but I just want you to know legislative session has begun um you
know when you have a concern regarding something you see going on a bill being entered Don't Be Afraid call your legisl legislator you know they come here and they ask us to vote for them well maybe it's time for you to respond to them and tell them you don't like something that's going on they're addressing
something that we have a CRA right now that we have in our city that they are not always should I say positive and a lot of times and I go back to years ago that legislature um any of you who are familiar with code enforcement they went ahead and said that you must leave it's
a public information you must leave your name and phone number and sometimes that's a difficult situation for a neighbor to call in on another neighbor but leg we it used to be anonymous someone drove by they might have got cited for having that boat in
their driveway and they saw that you have one so now you call in but now you leave your name and address and again sometimes I feel as that kind of I hate this I don't know if the word is it pits one neighbor against another when you report something and legislature went
ahead and made that decision so sometimes there's bills that we don't like and I strongly suggest call your legislators the numbers are on you just look it up online tell them what you think again it's too late when the bill
actually is in is in law and so I think it's time that we need to put again put your comments to them um I'm going to Tallahassee the end of the month we go with Florida League of cities it's legislature days we go in and speak to legislators and tell them what we think
about certain things but sometimes there's other things that are near and dear to your heart and I think it's important that you contact your legislators and let them know it's sometimes the only time they know what you're thinking so again simple phone call so please do that don't leave that
to other people don't leave that to us it's important that you get your voice heard thank you thank you ma'am commissioner firster no I don't have any comments commissioner Oliver uh first I want to thank the city
manager for um a pleasant birthday card so Greg thank you appreciate that is your I got it I like sending those to everybody appreciate that thank you so much uh again everyone knows clock road
is open and um it is beautiful we love it it is uh it's great saving on commuter time um but you got to slow down folks you got to slow down this is it's not the autobond you you have to slow down and
I'm hoping that I can get with the chief of police to um maybe start putting some some uh more Patrols on clar road to maybe write some tickets but uh you got to slow down on clar road uh also uh city manager I'll be getting with you regarding um lights on the other side of
clar road on the west side of clar road uh at Duke Energy um and I know this is something we can probably go over with staff but I do have a few of the hway uh presidents watching tonight so I just want to uh uh let you guys know that we have not forgotten about you and these
things will be addressed um the timing on the uh clock row we actually did speak about that um and that is something that um the staff is already working on the uh the uh the light at Clark Road and and
um Colonial the timing that light it only allows two cars to go through so you can imagine that 7 o'clock in the morning and there's a line of cars trying to get through there and only two at a time to get on the 408 heading southbound so that is being worked on and uh so you can let your residents
know through your your your text messaging emails that we are working on on that issue there as well the we're also working on the Clark I'm sorry mccormic road closure that has affected at least three neighborhoods so that is underway as well um I know you guys are
very frustrated about McCormick being closed going all the way around causing uh more uh uh uh longer travel times uh long clar um along U McCormick Road and um I think that's all I have
that for my my closing remarks as usual people wait all day for 5:00 p.m. all week for Friday all summer for winter all winter for summer and all our lives for
happiness don't let the pursuit of Tomorrow diminish the joys of today that's all I have thank you commissioner um couple things um set the
time all right the uh columns on Oakland that they're putting up Craig The Columns are putting up over here on Oakland they look real great we need to make sure we put them on the other end on on coming around on U mcke or
Franklin we need columns on that end too also somehow or another miss that big Live Oak Tree when we do that sidewalk do not take that down so also the columns you know what I'm talking about Mike The Columns are
put yeah they look great I also would see why we don't put the brick just like you're doing over here on this side where that wood sign's at it' be a lot better to put the brick there with a wall like you're doing over there and the other thing is is that lights on CMI
Avenue that's a busy road a lot of traffic and side no sidewalks at all that's on on the list that we're working with Duke uh with Clark and the others that's on uh and Maguire Road I'll bring that up again because that's been going on for about
seven or eight years now so we have seven items with Duke that they are we have seven items with Duke that we're working on for lighting so I'd like to put out some U congratulations for the recreation parks and recreation and Recreation committee
group for putting up the St Patrick's Day last week there was a great crowd Friday night down at the uh downtown as we say it was great a lot of people were there a lot of U youth having a good time with their families and that's what we want to see I think there's a way to
do in the summertime like some of the Cities do you do one on a quarter you could do more but if we did one on each month till the Till The Summer's over with put put some kind of activity down there it helps the businesses it brings in people to go there to participate
with the businesses and helps them out and I think that's something we if it's okay with Craig I'd like to look into with him and see if we could do that with the recreation we don't have to go with some of the things but we can put up have a food night with a little band you can get these bands for nothing different kind and have people come out
with their kids and family just let them enjoy the night out once once once a month through the summer I know out in buron Texas when I was out where my sister lives they close the street down right in the middle of town and do it every month once a month but a stage up
in the middle when everybody goes either way they want to go but I think it's something we could do in the summertime to give people come up and sit in chairs and relax then we'd have to have a license check on commissioner Wilson she rides her a little cart down through the middle make sure she's not
speeding it's hot in the summer I was going to say that I U like I said remember this rest of this week kids are out of school be safe be careful you're exactly right about speeding I I do not understand why I come down White Road
yester afternoon and some guy passed me on uh on on the Clark Road and he got on White Road I I couldn't see him when he hit that curve after that curve he was gone and I'm doing 35 I think 35 speed limit you could not see him anymore so
we need to have the police kind of watch out there because that's that's a dangerous place where they' flying through that and some of them's not stopping at the stop sign so we need to give them a little warning or something all right all right that's it see you in
April the 1st that's not a joke is that's April 1st special meeting next week oh no Thursday the 27th Thursday the 27th don't forget 5 5 515