##VIDEO ID:ZTBUKJOVQ-s## and we will call the Ormond Beach commission meeting 
for November 6 2024 the order please I hope   you all were greeted tonight by uh our 
planning director Steven spraker and   our utilities managers Bob Pries they served 
as our greeters tonight we hope you all felt welcome um we're going to go ahead and 
do the introductions of our staff from my   far right your far left our recording secretary 
Taylor Lochert next is our city clerk Susan Dauderis   next our Zone one City Commissioner Lori Tolland 
good evening everyone and welcome next is our   City Commissioner from zone two Travis Sargent 
good evening welcome next is our zone three City   Commissioner Susan Persis good evening ladies 
and gentlemen and welcome next commissioner   person our city manager Joyce Shanahan up on 
the dais with us tonight is assistant city   manager Shawn Finley and in the second row in the 
audience Claire Whitley next to Shawn on the dais is   City attorney Randy Hayes and on my far left and 
your far right are police captain Christopher   Roos and Deputy fire Cheif Nate Quartier and for you 
listening online I'm Deputy Mayor Harold Briley   and at this time if you please silence your cell 
phones and if you're able to please rise for our invocation bye Reverend Floyd 
Narcisse of the historic new bethel ame church than love and your kindness for God 
on tonight God we ask that you come into   this place some we have hurt hearts heavy 
hearts on what happen on last night but   we know Victory is on today in Ormond beach 
we ask that you would touch every elected   under the sound of my voice know that Ormond beach 
is the best city in L and we are moved to be   that the best is still yet to come so help 
us on tonight God help us be better help us   to understand help us to take it all in but 
help us to know that love is more than than   so help us to love one another help us to 
love this city this be the best that we can   be thank you for this day thank you for this 
opportunity in Jesus name pray everyone am amen I pledge allegiance to the flag of the 
United States of America and to the Republic   for which it stands one nation under God 
indivisible with liberty and justice for all for this is the uh this microphone works 
this is the time of the evening we   do uh our special presentations for 
people who have contributed so much   to our community and at this time 
I like to call down Susan persis and like to call the rest commission down as well, Susan on behalf of the city Commission of Ormond   Beach we'd like to present you this plaque 
Crystal for your years of service on the commission commissioner Sargent is going to 
present you with this beautiful clock for the   time you've invested in our city we'd also like 
to present you with this coin from the city of Ormond Beach and we also have a proclamation for you thank you well you can't 
hold it you're commission commiss former mayor Persis will come up and help 
us out I'd be happy and I read the proclamation   whereas Susan Persis has lived has lived in 
Ormond Beach for 35 years and a Volusia county for   most of her life she has dedicated her career 
in retirement to being a public servant Susan   has served the city with unwavering commitment 
advocating for initiatives that enriched our   Parks support families and laid the groundwork 
for a more Vibrant Community and whereas Susan   graduated from Seabreeze high school earned a 
bachelor's degree in elementary education   from Florida State University go Noles and a 
master's degree in educational leadership and   administration from Nova South Nova Southeastern 
University and whereas her commitment to public   service is evident in her 29 years with Volusia 
County Schools 13 of those as a school principal   Susan was the president of the Florida State 
Association of school administrators president   of the Florida Association of Elementary 
and Middle School principles and awarded the   Florida Innovative principal of the Year award 
her background in education brought a unique   and thoughtful perspective to the commission 
always reminding us of the value of community   and whereas commissioner Persis served on 
the Ormond Beach City commission from 2018 to   2024 and deputy mayor from 2020 to 2022 Carl 
Persis her husband and longtime public servant   served on the city commission as mayor from 1999 
to 2003 and then many years as a Volusia County   Schoolboard member and whereas Susan demonstrated 
her Passion by serving on the city's quality of   life board prior to being elected and after 
elected commissioner serving on the Ormond Beach   Main Street board Halifax Human Society leadership 
team sorry a sust standing member of the Junior   League of Daytona Beach appointed to the National 
League of cities environmental Community Committee   rather and being recognized by the Florida Elks 
Association Along with Carl as humanitarians of   the year in 2018 and whereas Susan's dedication 
to the community will forever be evident in her   efforts to engage with residents business 
owners commitment to environment and history   and enhancing the beauty and quality of life in 
Ormond Beach where everyone can Thrive now therefore   I Harold Briley deputy mayor of the city of Ormond 
beach along with our entire city commission do   hereby Proclaim November 6th 2024 is a day to 
recognize Susan Persis and urge all residents   to join in honoring with deepest gratitude her 
many contributions to the city and community   that inspire all of us together for a brighter 
and beautiful future thank you Susan [Applause] say something boy I wasn't prepared for this I 
just want to thinkk and I didn't know about it   okay so I can't blame you no gosh thank thank you 
all for you for this really um I have so enjoyed   serving on this the city Commission of Ormond Beach 
the last six years it's been my pleasure it's been   a really just just something that I've loved just 
absolutely loved and I'm going to miss all of you   very much but you know things move on things 
happen and we just move forward but I admire   each one of you Travis you you know you're amazing 
Lori Harold Kristin um everybody that I've worked   with are just um great people so I just want to 
say thank you to everyone and I will always love   Ormond Beach it's my home it's my city and it's 
just you know I just love all the citizens I   just want to thank all of you again thank you 
so much for this surprise it was really nice [Applause] thanks a picture get a 
picture yeah you and call in the middle more thank you oh okay [Music] I think Comm Persis has held together 
better than I did okay um at this   time I'll call on city manager 
Joyce Shanahan for an update to our agenda okay the city manager request we 
remove item number 11A from the agenda is   there any objection to removing item number 
11A moved any discussion would you call the   vote please Tolland yes commissioner Sargent yes 
commissioner Persis yes Deputy Mayor Briley yes   okay at this time we we have 
uh under item 4 a a hurricane   Milton recovery update and call on our 
assistant city manager Shawn to discuss that I'm not sure your mic's working either we're so we had a couple weeks ago we had our our 
hurricane Milton which um we're in the middle of   recovery as you all know a hurricane is a couple 
days to get ready for it um it is a very short   time that the actual hurricane is here and then 
is a longer time to recover for it so we are in   that process right now to follow up the the the 
followup of it hurricane preparation doesn't start   those that weekend before the hurricane though 
uh we started doing sandbags in early August we   put a notice out to everybody to remind them that 
were in hurricane season and we had our first day   to pick up hand uh have a staff day in August 1st 
um we did a couple other ones but we really hit it   hard that weekend before Milton came um where we 
had a Sunday Monday and Tuesday uh sandbag pickup   where we helped helped folks in town pick them up 
um we did over 3,000 bags at first day now this   is keep in mind we we do a limit of 10 bags per 
per person so that means 3 and 11 people showed   up on Sunday another 300 showed up on T on Monday 
and then over 400 showed up on Tuesday so all in   all we did uh just over 10,000 bags in those 
three days which is is quite a few um Sunday   and Monday we were just at nov Tuesday we opened 
up a secondary spot at at the sports complex that   helped us get some more get we're able to serve 
more people and get them able to to get back home   and finish their preparations uh for the storm the 
question that always comes up with a hurricane is   how many inches of rain did we get and and with 
this one we we recorded at our Water Reclamation   facility 23 in of rain the reason why I show this 
map this is a map this is the the nomograph for   the for the Eastern United States and we a lot 
of times we talk about the 100-year storm and   the 100e storm in this part of part of Volusia 
county is right at 11 in um 11 in of rain in a   24hour period of time is a lot of R rain 23 Inches 
of rain which we got over the course of about 18   hours um is is unbelievable amount of rain and 
so when you when you have that amount of rain   you're going to have different different effects 
from it you're going to have to um try to recover   from it you're going to have to try to do 
everything we can to to to to be ready for   it during time one of the stories that you know 
that I've spoken to a lot um during the night   of the EOC during the night of the hurricane we 
were in the EOC we got a call that that that we   need to go out and check something out so we got 
in the mrap about 3:00 in the morning um one of   our hot spots is Fleming Avenue um it's it's one 
of the areas that we know is the first to flood   and he's usually one of the last to recover and I 
wanted to see while we were out wanted to see what   it looked like and at 3:00 in the morning Fleming 
Avenue was still passable by a by by by a regular   passenger vehicle um there was still about 4T on 
either side of the crown of the road that was not   covered with water 7:00 in the morning uh Captain 
Smith from the police department who lives in that   Central Park area came back to to the EOC a and 
let us know that Fleming Avenue was about 12 to   18 in underwater so in that period of time from 
3:00 in the morning to 7:00 in the morning that   road went from being essentially not underwater 
to having you know a a a enough water that a   regular passenger vehicle and even a high you 
know a regular pickup truck probably shouldn't   be passing that roadway so I think that's the 
one that that that Gob smacked me for a couple   days there just trying to to to gather that um 
I know this map is a little bit hard hard to read   um this shows that the streets that flooded during 
that that were still flooded on Friday following   the hurricane Wednesday night into Thursday if 
you take that and look at what we did what what   looked like on Sunday we were we were pretty much 
recovered there was very few roads that were still   underwater on on Sunday this is a little bit 
of Testament to the type of the storm that we   had here normal when when we've had hurricane Ian 
had Nicole we had a storm that was a lot of winds   that came in um from our northeast side stayed 
there sat there for for a while kept those Tides   up we had a king tide we had a had a full we had 
a lot of things were contributing we didn't have   that problem with this one as much as we've had 
in past storms and that allowed that water to get   out a little bit quicker even though we had much 
more rain than we did did during those storms um   we were very fortunate uh we had we we've put in 
some measures since those past storms to help us   to with those low-lying areas our areas that we 
see flooded most are the areas near the middle   school and in Central Park we're working to get 
some some check valves on those so that way when we   have those after the storm effects we don't have 
we get through the storm and whatever flooding   we have is is that flooding from the rainfall not 
so much that two or day two days later where that   tide has continued to rise continue to come up 
and and hits the people that that much later um   this map shows those houses that were flooded um 
and we've concluded some different storms here   we've included the 2009 storm we've included Ian 
and Nicole um it's again I apologize for it being   a little bit hard when we're trying to show the 
whole city the the the properties that are the   purple dots there are the ones that flooded in the 
in the the no-name storm of 2009 if you look at   the properties that are the black circles with the 
the yellow stars those are the ones that flooded   that that flooded this past one I think Steven 
I think we're at 44 45 confirmed homes that that   flooded during the S as opposed to over 100 that 
that flooded in 2009 we've made some steps our   steps to to to improve Central Park has helped 
a lot of those people we still have some work to   work on we have that that large storm water Pro 
pump we have two projects in in Fleming the in   Central Park area that are still underway one is 
the small flaming project that that we've awarded   here and that we're getting ready to construct the 
other one is the large pump station which should   hopefully take us to that next level and and and 
and I'm hoping to virtually eliminate any flooding   in that part of town um the other thing that we 
we we really keep an eye on our utilities and and   and our utilities are are very important to us 
um our water treatment plan our water recation   plant stayed fully operational prior to the storm 
during the storm and immediately after the storm   um we had a couple we had um a vehicle that 
was damaged we had minor damage to some of our   production Wells um we had 56 of our sanitary SE 
lift stations went without power so we we managed   those with our with with with the generators we 
have tried to keep them going um we had one water   main break on North John Anderson that that that 
our water Crews were out immediately after the   storm and repaired and we had one Force main that 
that that's giving us trouble on on on Riverside   Drive so we're going to do an emergency repair of 
that that should eliminate that um for for future   um we we've we we when we have the high high water 
levels and have the the the high rainfall events   our pep tanks in Western Normand are always kind 
of subject to that we had 17 additional pep tanks   broke break during that the storm um and so these 
are these are things that we We are continuing to   work on continuing to um mitigate and try to 
move forward from um debris removal that's   that's really the the final piece and that's 
where we're at now that's our recovery um we   have activated Crowder Gulf immediately after 
the storm we actually activated them prior to   the storm they were on the ground within 3 or 
4 days following the storm we have consistently   every day since that since we activated them 
had 10 10 trucks on the street and that's in   addition to what we do with our normal with our 
normal trash pickup they th those those trucks   are picking up on about 3,000 cubic yards of of 
vegetative debris per per day right now we're   just over 50,000 cubic yards we estimate that 
we have about 150,000 cubic yards out there so   we're about a third of the way done um in in in 
in Earnest about 22 23 days of of collection we   are we in order to get fully reimbursed we need 
to get that done in 90 days we should have no   trouble getting that done I think that we should 
within these next couple weeks you know be be done   with our first pass I'm hoping that we can get 
a second P authorized from from from from from   FEMA to be able to do that to anybody who didn't 
get theirs out prior to it that's that's a little   bit of the trouble with with getting them out 
on the streets right away as people don't have   trouble don't have a chance to get their get all 
their their vegetation out and as many streets as   we have to cover and as much as we have to pick 
up sometimes if you're on if you're on that first   street you you you are you're the Unlucky ones 
because you don't have a chance to get it all out   or if you do when you do get it out you're having 
to wait for that second pass and and we're working   real hard and you can see the dots we spreading 
throughout throughout Town um concentrated on   the beach side concentrated through some of the 
areas where we have a lot more vegetated debris   a lot more tree cut canopy trying to get that 
picked up and and and taken care of so um carer   gol has done a great job for us uh we started we 
started pick up with our own crew uh with we had   three or four trucks you know the first those 
first three or four days immediately following   the storm um we took those people off off the off 
the duty shortly after Crowder Gulf simply because   each one of those 10 trucks can do more than our 
more than our three or four people can do in a   day and so we need them out there doing some some 
more so um they've done a great job we're we're   we're we appreciate everybody's patience this is 
not um it it it it seems to test all of us as we   takes a while but it takes a while to get through 
this and and and we really appreciate everybody's   patience with us so um if anybody has any other 
questions I'm happy to answer them thank you   Shawn does any commissioner have any questions for 
Mr Finley Comm to not at this point I have some   comments at the end um so so I guess we'll just 
wait till the end thank you okay thank you thank   you excuse me thank you we're not at uh item five 
audience remarks uh this is for any items that   are not on the agenda and I do have some cards 
and we will start this evening with Mr Tommy Boseman thank you for your service Mrs Fus we 
appreciate it um done a great job and I commend   the city on doing the best you can to to remedy 
the aftermath of the hurricane my name is Tommy   Boseman I live at 2401 lipon Trail I'm also 
a former city of Ormond Beach firefighter I   live in Durance acres and I'm here to talk about 
the Durance Acres flooding issues residents of   the area of of Ormond Beach known as Durance Acres 
consistently experienced flooding of the roadways   and property during extended rains and hurricanes 
of course um I've handed you all handed out a   packet that just shows some of the pictures 
and a map showing the areas that flooded most   recently from Hurricane Milton on the first page 
the rest of it are just some pictures that were   made available to me from the residents in the 
area um obviously I don't have a comprehensive uh   picture package for you um on that but I wanted 
to give you some ideas of what we're seeing and   this is not new um it's not an isolated issue it's 
not a new issue um same thing happened with the   same thing happens when we get heavy rains just 
not quite to the same extent um we are uh in   zone one and just to state that um extensive one 
issue that has come up within the community is uh   the extensive flooding of roadways especially 
on dead end roads which there are are two or   three out there and there's some houses that 
on themselves are like in dead end areas um   the extensive flooding of these roadways could 
make them impassible and could result in EMS   not being able to respond to Residents that may 
experience a Time Life critical emergency during   one of these events uh making this literally a 
life or death matter in that situation um I told   you as I said the flooded roadways are marked on 
the map um it's not an all-inclusive mapping of   the roadways of the flooding of the roadways 
uh so it's just like said limited information   that I've been given and that I was able to 
to collect myself um obviously not just the   roadways are effective are are affected most 
properties in this area had standing water for   several days after the storm as you can imagine 
the existing canals were overrun and spilled over   into Residential Properties as well driveways were 
flooded and some residents were isolated unable to   exit their properties until the waters began to 
recede um and this matter has been brought up in   the to the commission or to our commissioner in 
the past and uh we always get the well we don't   take care of the streets and roadways well this 
is this is not a roadway issue this is a storm   water issue and it's it's not resulting from 
runoff of the roadways it is you know result   of storm water um we've also been referred to 
the county we have made contact with the county   and they want to put us back to the city we're in 
that little wonderful gray area out there where   nobody wants to deal with us and you know we feel 
like we just get brushed aside um so uh you know   we're ready and willing to work together with 
the city any way we can to seek resolution to   this matter and uh ask that you know honorable 
Deputy Mayor and uh and Commissioners uh work   you know work with us and and and maybe have 
the engineers look at this and see if there's   anything we can do I know you guys did so much 
with hand Avenue in that area in the past from   2009 and I know there's a lot involved in that I 
don't expect that much to happen uh realistically   but we would appreciate you know something um 
we've been we've been begging for this for a   long time and yes our roads are private but uh 
we do pay storm water fees um and I think that's   it if you have any questions my information is on 
my card feel free to email me uh to follow up or   anything thank you sir thank you next card I have 
and I have four cards from Jennifer bright um if   the commission's okay with this if uh I'm not 
going to give you three minutes on each one if   the commission would entertain just give miss 
bright an extra one minute would that be fine good evening good evening I'm assuming 
this is just for the consent items yes ma'am   so the first the first one is Con uh 
resolution 2024 um the city is looking   for an additional $236,000 to pay a uh 
third-party uh contractor to do project   management on a resolution that was passed on 
September 18th um I think if we're going to off   uh Shore or off uh load our work that should 
have been brought up on the project was originally  brought before the commission to vote 
on and the dollars all presented at one time   and not piece meal together resolution 20 2024 
197 this is also um the city wanting money I'm   aware the um the roof is supposedly leaking on 
the new uh performing arts building I believe   this is the one that had the fire uh I've gone 
through the agenda packet there's no diagrams   no pictures no nothing just an invoice for doing 
roof repair I don't know about anybody else but   when you have roof work done you need pictures 
or something to validate what you're paying for I   think these citizens would like to see what we're 
paying for I would hope our commission would like   to see what they're signing off our money to 
resolution 2024-198 um this is another project in the agenda packet for $179,000 for equipment 
uh repairs uh I added up the project uh validation   in the agenda packet I can only come up with 
$159,000 I have requested information to where   the extra 20 to $37,000 is coming from because 
it's not in the um information packet I have not   heard back uh the city once again I think the 
citizens would like to know where our money's   being sent and we're putting dollar amounts on 
projects and then the um documentation doesn't   add up to the money they're looking for I mean I 
think we should uh it should all add up the other   resolution on the consent agenda that I have 
questions about is 2024 199 this resolution   is a bid amount for $4.5 million they the uh 
Federal Department of protection is going to   pay for part of it and uh our city share going to 
come from the fund Water and Wastewater bond fund   I'd like to know where the money in the bond 
fund fund came from since I was told it wasn't   from the last Bond we passed also this bond 
is to create infrastructure for future phases   of the Hunter Ridge this this is we're paying 
money for a housing track and houses that don't   even exist um do we there's no projection date of 
when this job is going to be completed uh is the   Char City even going to charge a penalty if it's 
not completed on time if not it should be once   again is the city going to look for third-party 
project management to manage this project it's   not in here now but are we going to come back 
next month or month down the road and look for   more money on this project was this also going to 
uh benefit Ormond Crossings another project that's   not even off the ground that we're paying for I 
feel most these resolutions need to be placed on   hold until the answers to these questions can't 
be presented to the council and to the citizens   who pay all these bills thank you very much thank 
you and with that I don't have any further cards   um we'll move on to item six which is approval 
of the minutes the minutes of been sent to the   commission for review and posted on the city's 
website are there any additions or corrections I   move approval of the minutes second any further 
discussion hearing none they are stand approved   item seven is the uh consent agenda the consent 
the action proposed is stated for each item on the   consent agenda unless the city commission removes 
an item from the consent agenda no discussion on   individual items will occur and a single motion 
will approve all items does any member of the   commission wish to pull any the agenda item 
I move approval of the consent agenda second   mooved in second would you call the vote please 
commissioner Sargent yes commissioner Persis yes   commissioner Tolland yes Deputy Mayor Briley yes at 
this time does any commissioner uh wish to consent   wish to comment rather on the consent agenda okay 
oh really okay we'll move on to item eight public   hearings we will open the public hearings and 
we'll start with item 8 a Susan ordinance number ORDINANCE NO. 2024-30: AN ORDINANCE AMENDING CHAPTER 3, PERFORMANCE STANDARDS, ARTICLE IV, SIGN REGULATIONS, SECTION 3-47, BUSINESS PREMISES SIGNS, SUBSECTION G, ELECTRONIC CHANGEABLE COPY SIGNS, OF THE CITY OF ORMOND BEACH LAND DEVELOPMENT CODE BY EXPANDING THE ALLOWANCE OF ELECTRONIC CHANGEABLE COPY SIGNS, AND ESTABLISHING CONDITIONS OF OPERATIONS AND PERMITTING STANDARDS; REPEALING ALL INCONSISTENT ORDINANCES OR PARTS THEREOF; PROVIDING FOR SEVERABILITY; AND SETTING FORTH AN EFFECTIVE DATE. this is the second reading of ordinance number 202 
4-30 read by title only thank you Susan does any   commission have any question at this time Mr Spraker 
nothing move approval second move to Second yep y   I just have Comm I just have a comment I just 
want to um thank the planning board for taking   a look at this again this has been a topic for 
a long time and I know a lot of discussion and   I appreciate the the criteria that was applied 
to this um ordinance um that I was most worried   that it would be blinking crazy lights and all 
and I think um the planning board took a lot of   care and the planning department in making sure 
that it's going to be a quality project so I just   want to say thank you I would concur with those 
comments okay any further discussion Susan would   you call the vote please commissioner Persis
yes commissioner Tolland yes commissioner Sargent   yes Deputy Mayor Briley yes okay 8B would 
you please read the title ordinance number ORDINANCE NO. 2024-31: AN ORDINANCE AMENDING CHAPTER 2, DISTRICT AND GENERAL REGULATIONS, ARTICLE III, GENERAL REGULATIONS, SECTION 2-50, ACCESSORY USES, SUBSECTION (W), OUTDOOR ACTIVITIES, OF THE CITY OF ORMOND BEACH LAND DEVELOPMENT CODE TO UPDATE THE CONDITIONS AND PERMITTING REQUIREMENTS FOR OUTDOOR ACTIVITIES; REPEALING ALL INCONSISTENT ORDINANCES OR PARTS THEREOF; PROVIDING FOR SEVERABILITY; AND SETTING FORTH AN EFFECTIVE DATE.     this is the second reading of   ordinance number 2024-31 read by title only thank 
you I don't have any cars Mr Spraker do you have   anything on this okay move approval second moving 
to second and any discussion Susan would you call   the vote please commissioner Tolland yes commissioner 
Sargent yes commissioner Persis yes yes Deputy   Mayor Briley yes and at this time we will close 
the public hearings and move on to First reading   of ordinances item 9A Susan would you please 
read the title ORDINANCE NO. 2024-35: AN ORDINANCE AMENDING SECTION 2-218, NEIGHBORHOOD IMPROVEMENT ADVISORY BOARD ADVISORY BOARD, OF ARTICLE VI, BOARDS, COMMISSIONS, COMMITTEES AND OTHER AGENCIES, OF CHAPTER 2, ADMINISTRATION, OF THE CODE OF ORDINANCES BY AMENDING THE NAME OF THE BOARD; REPEALING ALL INCONSISTENT ORDINANCES OR PARTS THEREOF; AND SETTING FORTH AN EFFECTIVE DATE.  this is   the first reading of ordinance number 2024-35 move approval second we moveed to seconded 
Susan would you call the vote please   commissioner Sargent yes commissioner Persis 
yes commissioner Tolland yes Deputy Mayor Briley   yes okay item 10 second reading of ordinances 
item 10A Susan would you read the title ORDINANCE NO. 2024-32: AN ORDINANCE AMENDING THE ANNUAL BUDGET FOR FISCAL YEAR 2023-2024 BY AMENDING THE GENERAL FUND (001); DOWNTOWN REDEVELOPMENT TRUST FUND (104); STORMWATER UTILITY FUND (107); AIRPORT FUND (108); ECONOMIC DEVELOPMENT FUND (110); PENSION CONTRIBUTION PASS THROUGH FUND (113); RECREATION FACILITY FEE FUND (115); FINANCING DEBT SERVICE FUND (205); CAPITAL IMPROVEMENTS FUND (301); EQUIPMENT RENEWAL & REPLACEMENT FUND (302); PUBLIC SAFETY VEHICLE & EQUIPMENT FUND (305); TRANSPORTATION IMPROVEMENTS FUND (308); FACILITIES RENEWAL & REPLACEMENT FUND (317); LEISURE SERVICES CAPITAL FUND (322); WATER AND WASTEWATER FUND (401); VEHICLE REPLACEMENT FUND (408); RENEWAL & REPLACEMENT FUND (409); WEST ORMOND REUSE IMPACT FEE FUND (433); WATER SYSTEM IMPACT FEE FUND (434); WASTEWATER SYSTEM IMPACT FEE FUND (435); 2024 WATER & WASTEWATER BONDS; AND THE GENERAL LIABILITY FUND (504); AND SETTING FORTH AN EFFECTIVE DATE.  this 
is the second reading of ordinance number 2024-32   read by title only thank you Susan I have on this 
one Kelly McGuire do you need to speak to us on   this okay move approval second moving to second 
and any discussion Susan would you call a vote   please commissioner Persis yes commissioner 
Tolland yes commissioner Sargent yes Deputy   Mayor Briley yes and we're on to item 10B Susan 
would you please read the title yes ordinance   ORDINANCE NO. 2024-33: AN ORDINANCE OF THE CITY OF ORMOND BEACH, FLORIDA, AMENDING ARTICLE IV, POLICE OFFICERS’ PENSION TRUST FUND, OF CHAPTER 16, PENSIONS AND RETIREMENT, OF THE CODE OF ORDINANCES; AMENDING SECTION 16-74, FINANCES AND FUND MANAGEMENT; ESTABLISHMENT AND OPERATION OF FUND; PROVIDING FOR SEVERABILITY OF PROVISIONS; PROVIDING FOR CODIFICATION; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE.   this is second reading of ordinance number   2024-33 read by title only thank you Susan Kelly 
you have anything on this okay just no cards   need a motion move approval second been moved 
in second any discussion Susan would you call   the vote please commissioner Tolland yes commissioner 
Sargent yes commissioner Persis yes Deputy Mayor   Briley yes and item 11 was pulled by staff 
so we'll move on to item number 12 which is   reports suggestions and requests and we'll start 
this evening with city manager Joyce Shanahan good thing we're getting upgraded 
technology thank you again will on Friday is on no Thursday November 7th 
from 12 to 2pm is the Veterans Day luncheon at   the senior center the uh event uh consists 
of a short program music and lunch veterans   tickets are free and may be purchased and they may 
purchase guest tickets for $7 tickets tickets are   limited uh reserve yours at the Leisure Service 
uh Department by calling 386 676 3250 co-ed youth   basketball Begins for registration this program 
is open for children from 5 to 14 will run from   November to February registration is available 
online or in person and let's see um I wanted   to update you on the ten Tennis Center you know 
there have been some questions about damage that   uh the tennis center has received the Tennis 
Center lighting is uh will apply for a racing   and Recreation Grant um there are some emergency 
repairs necessary to the ten Tennis Center clay   and that will go through FEMA and that will be 
considered a FEMA project the next commission   meeting on November 19th is the meeting where the 
the new mayor and Commissioners will take office   this there will be a reception from 5:30 to 6:00 
p.m. for the commission their family and guests   the meeting will begin sharply at 6 pm and it is 
an organizational meeting only and no business   will be conducted and I don't have anything 
further unless you have questions of me thank   you Joyce any questions for the city manager okay 
very good assistant manager Shawn Finley thank you   I've got one quick thing that I want to um bring 
to your attention tonight um there has recently   been a change to the lead and copper rule by the 
federal EPA um one of the things that it's that's   that requires us as well as all Community Water 
Systems Across the Nation to do is to create a   service line inventory uh we want to know what 
we have what our what our citizens have on both   our side of the meter as well as their side of 
the meter um for those services that go to their   homes um whether it's plastic whether it's it's 
um galvanized whether it's it's lead um and what   we had to do is we had to provide our initial 
inventory to them by October 16 2024 The Next   Step Beyond that is to notify everyone who either 
has a lead service or has an unknown service um of   of that of that status on our inventory we were 
then we will then be required to update those   inventories annually um one of the things that we 
we have here is we have we have to date verified   that 9,157 of our services are are without a doubt 
not don't don't contain lead we have found no none   that um contain lead and we have none that are 
galvanized requiring replacement um because they   would had the lead lead solder used with those we 
still have about 15,000 that that are unknown and   the and the the different the the main thing about 
those those are services on on on properties that   were constructed before 1989 which is when the 
when the rule change and um outlawed lead from from   a material and from lead solder being used um EPA 
makes us requires us to have that list publicly   accessible and requires us to notify those of the 
our customers of the status whether it has a lead   service line whether it's galvanized requiring 
replacement or whether um whether it um is unknown   so what we've done is we've created a flyer um to 
to send to our residents and they'll be getting   those this week because that's about we're about 
30 days past that um the big thing that we want   to kind of stress to everyone is that across the 
State of Florida there is a very low incidence   of lead that has been used through through in in 
in construction um we have found no incidences to   date of any of our services that contain lead and 
one of the things it's it's an interesting article   I wrote Florida and through the construction booms 
of the 50s and 60s and 70s was fortunate that   some of those homes and some of those Services 
were done a little bit cheaper lead was a more   expensive option so that lead was not widely used 
for that purpose so we really don't see a whole   lot of of lead being used throughout the state um 
if you see on the um the graph they have they're   in the middle there is the the the yellow the the 
the meter box on the left on the street side of it   that's where where we're looking at as our service 
area that's our responsibility on the right is   is the home side of it that would be the service 
the the responsibility of the homeowner um one of   things that we're going to do is we're going to 
we we is is we will be visually inspecting some   communities are putting the responsibility of that 
inspection and and and and and that inventory on   their homeowners the city of Ormond Beach our staff 
our utilities folks are going to be going out   there and doing that inspection and that inventory 
on our own there is not a date that's been set for   a a drop dead we just have to continually be doing 
it we have to be be taking the time to to update   it and we will update it on annual year what we 
have done so far is we have visually inspected   high priority areas in those of our vulnerable 
populations schools assisted living facilities   dayc cares preschools we wanted to make sure that 
we we we knew without a shadow of a doubt that   those that those those you users did not have that 
um did did not have a risk at at those going to   those establishments um so we were establishing a 
website that provides information resources steps   on how do they how the resident can identify if 
they are are curious um some frequently asked   questions and some contact information we've set 
up a a a phone number specific to this program and   an email address specific to this program where we 
will answer it and and answer people's questions   and excuse me and then finally we'll we'll update 
that list inventory annually um what are the some   of the things that we do pro proactively we have 
a 2-in water main replacement program that we've   been doing for about 12 years now we're on phase 
five of that each year when we do those water main   Replacements those 2in lines we don't just replace 
those those those those Antiquated lines that are   giving our people pressure problems color problems 
taste problems um we're also replacing the   services in those areas so we've we've replaced 
a number a number of services a couple thousand   Services through that program already um we 
maintain a corrosion Control Pro program um   if you as you go through through an annual year 
where we have some of our purchase we we do a   corrosion inhibitor we add that to our water it 
is a food grade um substance that is tasteless   odorless colorless that helps to to create a 
corrosion inhibitor inside the pipes a a and   reduces the incidents if there was l by about 90% 
again we we haven't found any instance where we   have lead so so hopefully that that goes for goes 
the extra step um finally we perform water quality   samples in accordance with Federal Regulations 
so every June you get your water quality report   and one of the things on there is lead and copper 
um we take those samples at points of service at   people's homes and we consistently do not meet do 
not exceed the the the maximum contaminant level   and are in fact well below that one of of the 
descriptions of That maximum contaminant level   which is the level that EPA sets um that I think 
is kind of hits at home is that that level that   they set it at is the level that if you were 
to drink 2 liters of water a day every day   for your entire lifetime you'd have to have you 
would have a one in a million chance of having   health effects and I say that not to belittle 
that but be and to think that that that there   really isn't a harm but I think it I like to look 
at it from the other way even though there is that   that that that chance we still take these steps to 
go above and beyond to make sure that we eliminate   those those things from our system that we are 
consistently doing things to help everybody out um   and and to have the best system for for delivery 
so this is the flyer that are that that residents   will be getting this week um if you live in a 
house that was constructed before 1987 you too   may be getting one of these don't be alarmed it 
doesn't mean that you are that you're in danger   of of of lead poisoning it doesn't mean mean that 
that that that there an issue this is just one of   the steps that we have and this is how we want to 
reach out to people and make sure and and and this   is required the language on here there's a lot 
of there's a lot of verbage on here this is all   federally mandated language that we need to put 
on that letter to make sure that people understand   the the seriousness of it and what we're doing so 
we just before before residents receive this we   wanted to make sure that you were aware that what 
was going on and if you get any questions you know   feel free to ask myself or or any of our staff um 
feel free to point them to us on that letter is   the is is the phone number and the email address 
for people to to to contact our staff directly   um we're there to answer questions we're there to 
to make this better while I've got them here I've   got three gentlemen in the last row there um 
those are the guys that that are responsible   for it we've got um our utilities manager Bob 
Pries we've got our utilities engineer Mike   Stevenson and we got the project manager Trevor 
Neil these gentlemen have worked very hard on   this they you know I'm up here doing very little 
here those guys are the ones who are taking care   of our system those are the ones who are taking 
care of our residents they're making sure that we   we follow these steps to meet meet compliance 
as we always do day to day so if anybody has any   questions commiss no question well just comment 
I'm wondering if it wouldn't be smart if we had um   public information put out on social media of what 
we're doing and then the phone number to contact   and that's one of thank you I appre we appreciate 
that's one of the things Jen's going to be doing   here we wanted we want to have that information um 
I should have included Jen in those three because   Jen Jen played a very important role the what you 
see there um Jen has let us know that this is not   her best work um partly because the verbiage that 
we have to put in it is not very it's not very   flowery language it's very um very te technical 
language that is required by by by law to be put   on there Jen has helped us put this together she's 
helped us with with the website she's helped us to   be able to put that get that message out there 
so so but I appreciate the the the suggestion   but Jen Jen doesn't let us go so thank you thank 
you any other questions or comments for Mr Finley   Shawn I just like to say I'm really pleased that 
Ormond beach is going the extra mile with our lead   pipe uh inventory program we're not just focusing 
on you know the city side of the metor but also   the homeowner side uh and letting them know that 
you know how they can get clarity on their homes   uh their H's Plumbing side as well uh we've seen 
other cities leave this task to their residents   uh with a self inventory and that can be confusing 
and overwhel overwhelming process uh by handling   both sides we're easing the burden and making 
sure our community feels supported and well   informed every step of the way as we comply 
with these National inventory requirements um   that but that's the Ormond Beach way and that's what 
we do for our residents and uh it reflects on our   commitment to putting residents first and reducing 
the unnecessary stress I think that's something we   could all be proud of thank you okay next is uh 
City attorney Randy Hayes all righty and tonight   we will start with commissioner Tolland right thank 
you so much I appreciate that um just briefly   I just want to share with a couple things that 
I've attended um that may be different from what   you guys will be talking about I did attend the 
regrow the loop 2025 um it's been reestablished   it's been established it's now the 2025 version 
um it's an offspring of regrow Volusia County um it's   been spearheaded by the scenic loop and Trail 
folks and many um of the same stakeholders from   the original group are involved including like 
the audobon society Tomoka State Park dream green   um Volusia County some arborous the UF extension 
office so it's um they're in the process of   planning their calendar and providing programs 
to the residents to continue uh the good work   that started last year um I do want to say that I 
100% enjoyed the Employee Appreciation Day it   was very funfilled and very sincere and I really 
do hope that the employees do know how much they   are appreciated um in in our town it definitely 
takes a village for us to do the things that we   do um and we have the best village um I'm also 
looking forward to round two of the Florida League   of cities public policy on utilities and public 
works and natural resources which is this Friday   um and I will will be reporting back to you not 
in two weeks but in the following weeks since   we don't do business that week um now I do have 
a couple I had a request and and I thought that   the timing of the flooding report from Mr Finley 
was just perfect and I wanted to talk a little   bit about the the flooding um due to the number of 
residents that I know have reached out to me post   storm and I'm probably guessing you all have have 
gotten quite a few calls as well and we had the   resident today Mr Boseman um I'm just wondering as 
a commission if we can have a continued discussion   um about the future regarding flooding within our 
city um I and I and I have some questions and Mr   Finley alluded to quite a bit today but some 
of them would be is you know when I'm I'm sure   we had a study when was that last study and does 
that need to be updated um how much money do we   collect monthly and annually um in our storm water 
fees and then how much money do we actually apply   for from state and federal resources and then 
how far does that money go with addressing the   list of projects that we have in the city I know 
a couple years well I think was the first year I   I I got on the commission Ormond Lakes was talking 
about their flooding issues and I was told that   they were going to be like the first um area to be 
addressed and I shame on me I haven't followed up   to find out where we are with that but I I know we 
have different areas that we're concerned with and   it was alluded to on those Maps I would love to 
see all of that information kind of in the same   spot and along with that same thought um what 
about the sewer projects I know during the storm   we had a main break I think three separate times 
times on Riverside and sewage was just going into   someone's house and you know that nobody wants 
that and you know are we just patching things   up or is it time to replace so those are the 
questions I'm going to I'm asking and I'd like   to get you know some information on that maybe um 
if I have those questions maybe some of the other   Commissioners do as well um let's see and then 
um I'm not sure if everybody received the request   from Alan Burton talking about the open space in 
Recreation and renaming Leisure Services to Parks   and Recreation I don't know if you can respond 
but anyway at some point I'm going to bring that   back up since you all are looking at me like a 
deer in the headlight okay um finally um I just   last comment I just want to say congratulations to 
all the candidates that ran for election this year   it takes a leap of faith to allow yourself to be 
vulnerable and open to scrutiny in the public eye   I think we've all learned this year more than ever 
how brutal that process can be on the national and   the local level to all of those that didn't win 
their race I hope that you can find peace in a   planned bigger than them and continue to serve 
others Susan I will miss serving with you on the   dais and I wish you all the best as you move to 
your next adventure which I'm sure will include   a lot more time of being a grandma and to Jason 
congratulations on winning your race there's   much to learn and you have a commission that 
serves well and with that I'll say good night   thank you, commissioner Tolland commissioner Sargent thank, 
you Deputy Mayor um I would be interested in   maybe doing a workshop or whatever we need to do 
on flooding or to get those answers commissioner Tolland   um I think it's very important we've made great 
strides over the years but obviously I think   we need to look at how we can even do better 
um I had the opportunity to have coffee with   Dwight Durant from Zev Cohen last week to discuss 
flooding issues wow I learned a lot in 30 minutes   so when a road floods and Waters in The the road 
that means the engineer's work has done its job   it's it's when it's in the houses that we have to 
really be concerned and he shared a story of the   speedway when that flooded back in ' 09 that was 
done on purpose to prevent the residents and the   businesses around it from flooding so they took 
in all that water took a whole lot of media that   said oh my gosh we're flooded but and then they 
were able to pump it all out and that neighboring   area was great I still think we need to look at 
having an inlet at Highbridge to alleviate some   of the flow of the water along the inter Coastal 
Waterway I know that's federal and state and a lot   of other Partnerships that would need to come into 
play to get this accomplished but I think that   Now's the Time to start looking at it we have 
great leadership in Tallahassee we have great   leadership in DC I think now is the time to start 
pushing some of these projects forward forward   several years ago I think almost on a yearly basis 
councilman Kent when he was commissioner would   bring up how we needed to get rid of fluoride in 
our water system and recently on o um September   24th of this year a federal court in California 
ruled that the uh Environmental Protection Agency   the EPA must strengthen regulations on fluoride 
and drinking water the report found that the   current levels of fluoride in the US drinking 
water of7 mg per liter poses an unreasonable   risk to the public health especially to the 
development of brains in children the Court's   ruling was based on a a trial in 2020 um so I'm 
just wondering if this is something once again   we need to look at as a commission um in this 
upcoming year um you know this ruling the court   order was or the lawsuit was in 2017 I just think 
that what was it seven years later that it took   to get a ruling how many kids were affected how 
many kids could have been prevented from having   this brain issues whatever they might have been 
I mean do we want to wait another seven years   or do we want to start doing something now so just 
want to throw that out there as we move forward um   what else did I have the flooding we already 
talked about that I I think we need to also look   at our our drainage uh the maintenance program of 
cleaning out those pipes we do a great job like I   said but we always can do better lastly Susan 
thank you it's been great um serving with you   up here and um obviously yall are going to have 
a good time you and Carl and then the next step   of life and um enjoy best wishes thank you thank 
you thank you Mr Sargent um we're going to go a   little bit out of order here commissioner Persis 
has asked if she could be the last speaker if if   that's what you if you'd like so I'll go ahead 
and uh just make my closing comments um kind of   funny you mentioned that commissioner Sargent 
after commissioner Tolland I had thought about   this commissioner Tolland about the flooding issue 
Joyce perhaps trying to have maybe a in the   future commission having a workshop on that 
I think it'd be good just for for us and our   residents to know what steps the city takes 
prior to a storm event like this coming I know   that our our city and I think Shawn can correct me 
if I'm wrong we actually went around and did some   proactive things like pumping down some Retention 
Ponds to make room for the water we knew we had   coming um and even to know you know what like 
maintenance schedules we have on our drainage   ditches around the city kind of digging those 
out to make room to make sure they're effective   storm or drainage ditches um so I think that' 
just be great information to have um next the   Employee Appreciation day was fantastic at the 
Nova gym thank you for every for for City staff   for putting that on uh we certainly appreciate 
our employees and uh it shows the only change I   would ask that we make in the future is just I'd 
rather the city commission if it's okay with the   commission I'd rather us eat last I'd rather have 
our employees go first um just to show them that   we really appreciate them um mayor Partington and 
I were able to do a a proclamation last Thursday   for Dr Thomas Martin at the University of Florida 
um we did that uh Dr Martin was a very is a very   good heart surgeon one of the finest in the State 
of Florida he uh performed a pretty complicated   heart surgery on me back in 2019 and for uh Mrs 
Partington in 2022 so we just want to express our   appreciation to him from the city uh we presented 
him with a proclamation and the key key to the   city um they are Partington I also participated 
in the Hometown Heroes drive-thru luncheon on   Saturday at the senior center uh was well attended 
a lot of folks came out we uh actually had a   special coin commemorative coin we gave to each of 
the veterans that came through and uh City staff   has always did a great job with that and lastly uh 
commissioner Persis it's been uh it's been a lot   of fun and it's been very rewarding serving with 
you sitting next to you um appreciate all the hard   work and the the the contributions you've given 
to our city not only as a City Commissioner but   uh as an Advisory Board member and just overall 
is as a resident and we're going to miss you on   the commission but I do know that you know you 
you and uh you and Carl you know have now have   that time to Spend with those grandchildren to do some 
traveling and uh we wish you all all the best so   thank you very much with that pass I'll pass it 
to you okay thank you Deputy Mayor mayor Briley   appreciate and I appreciate all the comments 
from you commissioner Tolland and commissioner   Sargent you all know how I feel about you you'll 
always be be in my heart and my friends I I will   always care about you but I have a a statement 
that I'd like to make tonight um so I'm going to   start now good evening everyone as this is my last 
meeting as your City Commissioner I wanted to take   a moment to reflect to express my gratitude 
serving the people of Ormond Beach has been   an incredible honor and a responsibility I have 
carried with the utmost respect and commitment I   want to thank my colleagues on the commission 
our dedicated City staff and the amazing First   Responders we have here in Ormond Beach and I 
hope you First Responders Know Chief back there   and Nate and Chris you know you all um you are my 
favorite I hate to say it but they are my favorite   and I think they know it and that you always will 
be and thank you for everything but the First   Responders we have in Ormond Beach and to each of 
you in the community who have been part of this   journey together we faced challenges celebrated 
victories and worked toward a shared vision for   the city we all love although I won't continue 
in this role my heart will always be with Ormond   Beach and I remain deeply invested in our future 
I am confident that the progress we've made will   continue and I am hopeful for the leadership ship 
that will guide us forward thank you for the trust   you placed in me and thank you for allowing me 
the privilege of serving this may be a farewell   from the commission but it is not a farewell from 
this community I look forward I look forward to   serving Ormond Beach in a new ways and I will 
always be here to support its success thank   you all and may Ormond Beach continue to thrive 
thank you all [Applause] [Laughter] [Applause] thank you commissioner Persis and with 
that we are adjourn thank you very much