little bit more of the feel of this morning okay this is our monthly city council meeting it's February the 18th all order course here councelor Phillips
here councel penr councelor spring here coun rord here we got Mike online and Joe here in and K you still here y okay thanks Mike for joining
us problem okay so we have our um approval for agenda I have make a motion to add one thing which is what I I pass out for the make a motion to approve
it second second discuss let me add it so like to add U the application there is for Grant uh join planning and doning and have that under the planning and
doning D so we can have that as two eyes double I or whatever under 8 d d and it be double I or whatever and I also had uh some other things U to
add for a couple captains and another position that there was for fire department and we can do that one under double I as well under e what was that for again um there's uh three appointments that were done there's two captains and a safety
officer that was added to the fire department is that in the minutes uh no there weren't any minutes for that they came through so two members well two members for captain and one for safety officer they're they're already members right
yeah but they got new positions you have the name for them yes I do go the captain uh yeah it's going to be Taylor Armstrong for the captain and Kent Johnson then he said safety safety
officer Caleb Timberman is there a secondary your motion I made the motion second motion for open discussion right thats I think it'd be good just to continue
that awareness of trying to get things into the package and I have been doing the diligent so I worked on that with Daniel so um yeah we're we're getting down there working on it um
the um Planning and Zoning met after the packet was published so that's why theendum is this late no good reason to have pnz the first Thursday of the month instead of the second now we might talk about it just
but we brought it up last meeting yeah and it's well I think we need to get everybody in there because we're still minus one that there is at pnz and then when you get everybody in there then I think prove this talk about that zoning that's fine any other
comments all in favor of the motion to first of all add these motion for this agenda these item then we'll have another motion to approve the agenda so all in favor of these changes saying I I I oppose make a motion we approve the
agenda as amended second your second second there no other comments all those in favor signify by saying I [Music] I next item is our public forum the city
council welcomes and encourages participation from community members please keep in mind that your comments must be pertinent City business and must adhere to data privacy rules no employees names may be used please do not expect action from the council this evening regarding your concerns to
address the city council during public forum please step to the Podium state your name and address and fill out the form provided speakers will be recognized only once you will be timed begin speaking with the green card is raised from Jason yellow card indicates you have 30 seconds left and the red
card indicates you have reached your three minute time l so with that we public form at 6:34 and hly brown ground live on Center Street West Center
Street here in Oro and I wanted to share um about services for those age 55 and better in nor City yeah okay um first of all thanks for letting me come I'm kind of wearing two hats tonight um one is I'm a staff
at Elder Network which is a nonprofit that serves older adults in our community and then also I'm a part of the agef friendly oral area group and we're just really passionate about making sure that our aging adults 55 and better aren't
invisible and I I want to come today just to say that even though we have agencies that are willing to provide services to our seniors here it also comes with its challenges uh what we're finding is that
there is a lack of individuals who are able to provide services in our rural communities and so with that we're having seniors wait longer for the services that they need to be able to stay in their home which
is really what they desire you ask any senior what their long-term goal is is to stay at home for as long as they can and that does require either them looking at getting help when they need it or making adjustments to their home so they can stay there safely what we're
seeing is that individuals are struggling to be able to afford to upgrade their home to what's necessary or even afford the services that are out there even though they are on a sliding fee scale what I'd like to come today to talk to the council about is just
bringing more awareness to our community and the fact that we have this median age of 36 year olds I really want to encourage us to encourage our younger folks and newly retired folks to just become more aware and more involved and
help helping out our neighbors so that everyone can stay living here who chooses to want to live here and that's really what we're passionate about and I just want to make sure that all individuals of all ages feel welcome here in oronoko and that we can Vibe
together and that hopefully our seniors um don't gr invisible to us as we're continuing to grow and expand and be better what I wanted to share thank you body on public form on the zoom that
would like to speak second call for public forum and third call for public forum close public forum at 640 I on our agenda for discussion is a uh the administrator here regarding the cost security
agreement and Mike will be able to touch in on this a little bit so in the packet there you have the uh pass security agreement for Gold Rush Crossings project uh this was put together just kind of post to our template with the help of
Mike uh basically to help with any Associated costs that come through as we're already spending money working with the developers in this project uh this is something we've typically done with other projects as well um Mike do you want to talk about this a little
bit so apologize um mayor and Council I don't have much to add it's for the newer members on Council um I think we've done one of these agreements and many many different developments um I don't I guess the only
thing I would add is I don't I don't know that the developer here is actually going to sign this I think the idea here is we want the council to approve it so that uh when we meet with the developer we have a meeting scheduled next week um
things got delayed because Joe was on vacation for a week and the developer couldn't do it this week so we're meeting next next week um but yeah they might not sign this I guess I guess what we're asking for is the council to approve this so if they change their you know after we
after we meet if they're willing to sign it and move the project forward that we're we don't have to waste more time coming to Council next month um in terms of the amount that was selected um I think that was more Joe's um Direction he can maybe speak it to a
little bit just I think it's always an estimate as to how much you're charging for this and um and hopefully we'll have more information after we meet with the developer and their engineer next week and with that security deposit you'll see in the later in the fee
schedule these are kind of set up in the fee schedule too so we're trying to make them customary across the board so anybody coming in they know what it's going to be it's going to be at a set price for depend on the size of the land do you have anything you want to add to
this it's just really a mechanism to ensure that the city gets um reimbursed for its costs associated with facilitating the development a private development um you know it carries the or allows you to get reimbursed for the
initial cost of the development up to the point where an actual um full development agreement is developed and at that point you know usually have a preliminary plat and construction plans and you know what um all of the pieces of the puzzle are and
at that point um it allows that agreement to take over but uh we do set an amount within the agreement it's an estimate uh if we um don't reach that estimate you know the the developers reimburse those costs if we exceed it
they have to pay those costs too all developments are really different different factors different complications and the costs do vary um uh the point of the agreement is really to protect the city from investing lots of money into a development and then
ultimately the development doesn't go forward and the city's left holding the Bill thank you I'm kind of curious how much we spent putting this together and they weren't they weren't involved in the discussion what's in that's a that's
a cost security agreement that's probably been in play in oroko for 10 12 years years we've probably been using it developers have no discussion in what's in it I guess really it's negotiable
well um it is to the point you know to some points in terms of what it really covers but the ultimate goal is that the city's costs are covered by the agreement I would say it is negotiable Paul but we have to provide it to them
and then they have to negotiate so if they change it or or we agree to something different we'll have to bring it back to get approved again at the next uh at the next meeting so and they could negotiate either the amount or the
terms of it um we didn't put much work into this like Joe said we used the template kind of agreement that we'd used for a long time we we I did make a few changes to it and I think Joe made a few changes but basically it was just the same the same agreement we always
use number one comment just from my experience with these security agreements um outside of the total dollar figure I'm not I don't remember having any conversations about any of the other of the verbiage that's in the agreement pretty straightforward it's
it's um I I think the issue at this point with this particular development is they don't want to pay any costs really at all and so I'm not sure it's the particular language they're going to want to negotiate I think it's it's something where we want the council to approve it
so that we can present it to them and say they've approved it and this is one of the next steps and then we'll just see where it goes when we meet with them um you know and then and Joe's right so Joe's basically saying that you know when you pay your engineer to go to
these meetings and your attorney and all this that you know you're going to it's going to cost money and and we haven't even really started drafting the development agreement yet and when we do that and negotiate that that's going to cost money just to negotiate that agreement so um and there's other tasks
you know reviewing plats and Grading plans and those types of things usually the development agreement um is drafted kind of Midway through the process and is executed towards the end of the process when all of the variables are known um and so there's that interim Gap
where a lot of um lot of hours are spent to work the project through and um it's really a mechanism again to protect the city from being um holding bearing all the cost of a development that you know for whatever reason might not move
forward maybe maybe the city chooses not to Grant aarian maybe the developer ultimately decides it's too expensive maybe you know they do soil borings and find that there's all kinds of rock and the costs are too high there's lots of reasons that developments don't go
forward and it mitigates the city's risk with these types of with the with the development process on the on on the front end so it's and I think to add to that maybe
for the newer members that weren't on Council when the Hamilton thing went through but the development agreement also will by its terms charge costs to the developer I mean that's the main point of the development agreement um
what what this is is just a an agreement where they're going to cover the city's costs until there's a signed development agreement and then once there's a signed development agreement there'll be a you know an agreement um about costs um you
know what cost they're going to pay and what cost they're not going to pay and that's kind of what they want to negotiate next week so and I you know so that's where we're at with this particular one I don't Joe might has probably as a better reference than I do but I mean for a lot of a lot of these I
wasn't even involved in drafting them for past past issues and past developments but I don't ever remember there being any controversy over one of these I mean typically they just sign them I think but I Joe might know that better than
me you know we've we we have used it you know for many developments even the small developments like AC's or uh the Dollar General or those types of things the documents come in and you know we'll review them but
essentially that document allows you to get reimbursed for the cost that you expend to facilitate their development I guess my big one of my biggest concerns is this is the first we have a motion on this one yet yeah we should before have some good discussion
but before we start I'll make a motion we approved the security agreement curement and security security agreement for Gold Rush crossing a second second y one of my
concerns you know this this one's coming to council and previous ones haven't come to council they were just signed without Council known about it and coming in later that's how we found out about the the one over at uh Robinson I believe was yeah no and
want to protect the city there's no question about that um I think that that we're getting the the cart before the horse in this because we haven't gone through an annexation agreement which is the number one thing that we have to do first and there's got to be a public
hearing after the annexation agreement and then from there moving forward um and I know that right now we're under a lawsuit for another one that was questioning some of the fees that were there for reviewing some of your stuff for 40
hours and different things that way and I think that's still an issue that's there um and so I'm I'm very concerned about doing this we're just moving ahead of where it needs to be I think we've got to do the annexation and the public
hearing first before we even get into this well and I I mean I don't disagree with what Jim is saying there but the problem is the developers disagreeing with what Jim is saying so they're what we've kind of told them uniformly and
Jason couldn't speak to this cuz he wrote them an email back in August that explicitly said what J Jim just said basically and they're not taking it they're not having it they they want to negotiate everything out of order and they want a guarantee as to what their
costs are going to be before the annex which is difficult and you know this kind of opens up a can of worms here yet yet they're demanding that we negotiate on costs related to the development agreement now and so that's why we're bringing it now I mean if you don't want
to adopt it I don't I mean it's fine with me it just you know when we spend time on it we're going to bill you and Joe Will Bill you and and they might never agree to this um so I guess I mean I I yeah I mean I understand what you're
saying I don't disagree I just you're right the annexation should happen first but they're not willing to do that they're you know what what idea is we could just tell them we're not going to meet with you or spend more time on this until you file an annexation petition um I think if we do that they
won't file an annexation petition and that might be where it is so and this all kind of came out at the last meeting um sort of their expectations are different than our than your expectations and my expectations I guess you know I was just um um just
personally I wasn't real happy with the discussion that happened last last month I think that um there was it was it was not a a good conversation that there was back and forth especially with their engineer and and that firm which I think
is a reputable firm that there is in in the Rochester area and um looking at at what they were looking at too was they've got their firm doing most all the engineering work that there is behind it not not using
Joe and Stant um so there's many things that that are at play here um and and so uh just I think we've got to do it step by step and follow the right order which is number one the annexation agreement
number two is going to be the zoning change that needs to takeen after that which means it's got to go through pnz before it turns around and comes to the council um so I think that that those things have given that case could be done and this could be coming next month
and and which way it's done I think the correct way instead of doing it the other way and again I I I'm want to protect the city without a doubt of what goes on and I don't want to have us spend money I just want to do it the correct way and this is not the correct
way so just for everybody's information one of the things that the developer wants to do is they're concerned about annexing annexing the property without understanding if zoning modifications would be accepted
and so at times those things can be done essentially concurrently which provides some relief I guess or reassurance for the developer and so that is one option but in order to you know pursue uh
zoning modifications that in conjunction with a an annexation application you know there's and I and I understand that and if and if you read it real simple the annexation agreement is straightforward it is and and you don't want to change anything in that
annexation agreement you know at all okay because it's null and void on what's going on and that agreement's good till 2035 you know so so looking at that um and again we had and we can't officially say anything we know that that there's a
prior president that was set for what there is on their question of of the zone which goes to to what's going on over with Glen's motor coach okay and so that that takes care of but we still have to follow the correct process and I think
we're getting ahead of it you're looking at 30 days whatever that there is off of this the rest of that can move quick enough I know after they sign the annexation agreement there's 10 days before they turn around we have the public hearing you know so all those things could be done and we could be
looking at this next month which I think is cor way to do it I guess I don't understand why this would be part of the development agreement all all in all why would have separate agreement because you know if we're talking 40 hours your time Jo hard believe that's going to cover much of the time you spended no I
was just saying that was in the last issue that we're dealing with was was that that fee that was put for 40 hours so I guess with that in mind well go ahead Joe I didn't mean to anything the Township's never going
to let them develop that out there with with City having city services that's that's never going to happen no I I understand that too okay and and I'm not saying one way or another I would just like to follow the correct procedures that we have to do and the annexations got to come first before we turn around
in the public hearing before we get into this and and see what goes on so that's what what what I that's my feelings that there is behind them there even a possibility that they can go through the steps that they need to go through to get to this point before our next
meeting I think so because if you're looking they can sign the annexation agreement and then it's 10 days after that to have a public hearing okay and that public hearing could be with us or without us but I mean it' be a public hearing that would be a part of it and
then once that's that's approved on the public hearing then we could go and it would be ready to do this next month or whatever else it would be what I'm getting at is would would us not looking at approving this today end up being a
roadblock for before next meeting that this will have to be done before or after the annexation anyway we'll have to bring it back right right and it being pretty standard I mean it's in our it's in our
fee schedule that that this is pretty standard I get what you're saying that it's kind of out of order and and that I get that but um I don't want it to become a roadblock if this can if we can have it in in place they get their other
stuff done and then they can effectively jump over this part to the next step before March meeting well the thing it is is the the fee schedule's been there for him to look at nobody nobody's restricted them from looking at that yes you know they might need some
explanation for the numbers what you you know numbers and what they're actually talking about putting up there for buildings and stuff so it's kind of like it needs to come to the city to do it and I would think this would be part of the development agreement anyway I
think there was confusion even on the last meeting of like what's the next step and what like is is their responsibility this outlines what that would look like to to continue to move I I get that it's out of order but I also want to make sure that we're not left
holding the bill to to make this work for them um we want to look at making it work for oroo and this puts a little bit of accountability for them to um come to the table maybe
differently than they have in the past I I understand your comment and it's a good comment that there is behind it um I just um the annexation is such a key part that there is that go was along and no money is being spent by the city
at this point having a meeting is the same thing that they had with a meeting with cedar Woodlands 3 or whatever else that it is that's part of what we do with with the city you know to have that that next meeting it's not where you know Joe is going to be putting any
money that there is behind anything I'm reviewing anything that there is until the the total you know contract comes together I just I want to have it done the correct way that's all so I I guess I don't disagree again with what Jim is
saying and but we like he said they have a reputable engineer we've Jason's WR written them a email explaining annexation is the first step that has to happen I mean I don't think anybody it seems like disagrees on that point it
just well they disagree on that point you know they're they're kind of forcing us to negotiate the development agreement now and so I I guess if the council doesn't want to adopt this tonight wants to wait
a month let's say so that we can have our meeting with them I guess you know maybe it's good to have some direction for Jason to have some direction as to what what the council expects then you know we're going to
meet with them they want to talk about fees in the development agreement they have not yet petitioned for annexation you know anything that we tell them is obviously subject to council approval just like anything else um so I don't mind meeting with
them I guess if you know if we don't have this cost security agreement the council just has to understand then that you know that one meeting that we're going to take with them next week let's say it's a two-hour meeting that you know you know I guess we'll do that it
won't won't necessarily get reimbursement for it so that and that's fine I mean that's the council's choice if they want to do this now now like I said the first thing I said was they probably won't sign this anyway so you know B based on the tenor of the last meeting I'm not sure they're gonna agree
to pay any costs so I don't really know where they're where they're at at this point that's if that's the case this is probably a move discussion that's right talking table till next month and then we're all set and everybody's Mo
from them i' just like to point out we're already spending expenses with Mike and Joe working on this project with them so so it's not that it isn't costing us anything it it's already costing us stuff working with us so it is up to you folks council members to to do what you want um I would caution
tabling it but it would be nice to be able to bring this to them and go hey this is what council's approved let's work on something and maybe we can get them to work on this but oh I I guess my concern is not the meeting next week that's just one meeting yep my concern
is if they want me to start draf ing a draft development agreement and they want Joe to start reviewing that before they've the nexted the property which I agree with Jim is out of order um you know it's just just out of order
um you know out of order like out of line out of order in the wrong in the wrong order I think yeah right the wrong it's like this is a manual they're going to step two before they're done step one I mean I don't I hesitate to really negotiate
much with them if that's the council's position we need to tell them that I think you know because otherwise we're going to get into this negotiating with them um you know it's just it's just an oddity this whole that meeting was an odd odd one and this is odd so yeah I
just get it back on the right track that there is and that's the right way trying to turn around especially the way the last meeting went which I thought was was not good uh try trying to say okay we've got this we got the council we're going to use this to you know hit you
over the head with it is not the right way to go for having somebody become a part of the city and and I wanted to have it that that they feel that that it's a good decision for them to become a part of the city not by force but but
but by want and desire and us to move ahead that way with with them I just I think it's a smart way to go that last meeting was terrible and I'll just just leave it at that I think we do need to follow process though for all versus
like different Pathways for some um and if this is a standard template we have it in our fee schedule I don't know why it would be such a a big issue understanding they might not want to pay it but it's this is this is the cost of
of developing in or the only thing the only thing is is we never we never annexed before okay so this is the first that we're doing this okay but what else have we Annex River Stakes
okay River Hills okay well that was mind I was just thinking since what we've been doing Cedar Wood I think too that I didn't mean okay I think it's and you mentioned it's been talked about you know I think
we've I think the city has um tried to work with developer and I think both and we heard the last meeting um that I think both parties want to make it work and but the other part saying we want to we
don't want to do this we want to develop agreement up first which is very very unique we've never done that before we've always gone through the process of annexing and then having a development agreement the drawings come in Joe does his thing and and legal services and
Phil too so it's rather unique we're doing it this way but we are talking about having a meeting next week and I don't know what's going to come out of that meeting but no doubt it's going to raise more expenses or result in more expenses from both engineering and also from more importantly from Mike if
that's what the ultimate development agreement has to be worked out but doing a development agreement before Annex there's no way to cover any of our City's cost and we talk about we we protecting the taxpayer well this protects the taxpayer this is
upfront money not City money but at the same time because we've had other projects like this where um we didn't have a security agreement and I don't remember exactly what project was but we ended up having a $112,000 bill from stantech because everything kept
changing we had to go back to planning and services and more but it's unfortunate we didn't have a security agreement for that it wasn't a development but it was some it was a development or some toward it wasn't an anex I know that but so I just feel like this is really
it it's part of the process in working with this with this developer nobody's saying we don't want to do this but if we want to work with a developer the city needs the security agreement to cover our cost otherwise taxpayers are paying for that cost and it cans still
go south we don't know that but this this protects us he gives the developer an opportunity that he they want to work with us which I know they do and they want to here's a 10,000 ESU account it's held in place nobody's using it injuring
or administrations or legal not using it until we start working specifically on that project and I think it's it's key to our taxpayers that we do this and then and I'm in agreement with that R I'm not questioning that and I want to protect the taxpayers there's no
question about it but we're taking money on a property that's not part of the city and it's got to go through annexation first before becomes a part of the city and there's not going to be any money spent by Joe because there's no engineering work that Joe's going to do on anything all it's going to be is a
matter of of you guys having the meeting next week and figure out what's going on that's the point I think you missed is that Joe and Mike are working on this there's nothing for for Joe to do there's no they're working they're working on a proposal of how they can
work and accommodate the developer there's nothing to do until after the annexation takes place that's what I'm saying we HED that would have started November 19th but it didn't I don't know to work with a developers so and we're just trying to
prevent and support our taxpayers by not having them share the burden of that expense you know I I I think that that some of this stuff especially if you're going to have a meeting and and with Mike and with Joe is part of what the city does okay um we don't have anybody
that comes in and and I mean there's other meetings that take place and you know that between the two so we're not looking at that much money that we're really talking about I just want to do it the right way like I said I want to protect the citizens I'm not going against that I just it's a wrong order
for what there is the way we need to do this so could we package it up you need to do the annexation but know that this is coming after that there'll be a $110,000 you you you can do that but I'm not going to sign it that there because the annexation got to go through and it's got to go through the public
hearing it's it's it's got to be it's got to be done first before we get into this you know I mean if we need to have a special meeting that there is to come together after that if it's not I think it's all going to happen within the 30 days and it's going to be fine I just
think we'll have more information on what to do at that time the annexation will be fine if they petition for annexation because we have it we have an orderly annexation agreement in place that's I spoke with the toship person after the last meeting she said that I
would was 100% right about my analysis of it I think we're completely of the same mind I me and the township people are at least but we still can't initiate it till they sign a petition and they want certain Financial promises before they do
that my big thing with it is I don't think the city council should pre- promise a rezoning before you've held the public hearing and we have we hav't very very careful correct but but I also think that velopment agreement doesn't
require public hearing so we could negotiate that my bigger concern is that we don't really have the facts we need to negotiate it you know we don't have development plans we don't have a preliminary plat we don't have you know drainage reports we don't you know they
we don't have anything so yeah but we don't know what what they've done off of that either Mike okay and and they they have a lot of that stuff because it's their engineering not not using Joe you know understand when when when it comes to that um it's still before you can
turn around and do the zoning it's got to go through our planning and zoning committee first before we can turn around and do that so there's there's steps that have to be done okay I just say let's do the steps and then we'll we'll come back and and have this ready
hopefully next month this time so if the if the council goes in that direction we'll meet with them we'll kind of get up get where they're at I guess and and then we'll write something to the council so you know before the meeting what and it happened at the meeting and
it might not be that they petitioned for annexation so before they pre-negotiated all the terms of their eventual development which if you want to tell them we're just not going to do that because that's not the right process we can tell them that but that I mean I'm
not going to tell them that on your behalf unless you tell me to do that but I just don't think they're I think their their mindset is they want they want to know the whole story they don't want to do it one thing at a time so and I agree that is difficult I mean we're doing one in plany right now the very first thing
they did was petition for annexation we've got the public hearing on February 27th and it's and they're doing a big uh industrial part development but we haven't even discussed the development agreement I mean it's all about the annexation to get that approved and and
by the way even when you approve an orderly annexation agreement the annexation is not approved yet it's got to go to it's got to go to the state and they I mean the way I was looking at it I mean it could be 30 days or more before they even issue an order so but
if you so and we're fine I'm fine doing it it it doesn't to me if they're going to move forward with the development you want to make sure that you're equipping your fees and I agree with that I'm I'm not trying to to lose fees at all I don't want to cost the city anything I want
the city to to gain by having them be there you know I just want to do it the right way especially after the last meeting everything got off on the wrong foot I'd much rather have it get off and do things on the right foot moving forward so we've got that and I think that's what the city's
doing City's I'm sorry Jason oh say I think that's what the city's doing you know at the last meeting we heard let's work together I didn't I didn't hear it as as really work together there were some really harsh words and there were
some there were some take away from the very last part of the meeting I just it it was there are a lot of people that watched it online that weren't weren't happy with it too and I don't want to go any further than you've heard my comments on we not we're not discussing
last week's no I'm not so the point is it ended on a a positive note that was my take away from what the realtor said and I think that's what Mike said and let's make this happen and I think that's important but I think
at the same time because of the circumstances of wanting to work together and we're going we're going outside the system by having this discussion next week between us and the developer here's what we can
offer or whatever I don't know what they're talking about but the point was there's going to be a discussion about it and we don't know where that discussion is going hopefully it brings more together and we move forward but um and we could go through the annexation
agreement but there's no guarantee they're going to pay they're going to agree to the security well and and again I think it's better for you to have an understanding with them as you go through this okay I I understand this and again it came back with with the last one that's still in
the lawsuit that there is on on questions on different things on fees that there are so it might be pretty simple of what there is off of this but I think that there's more things that fit so you can tell them next week in the meeting that it's going to be the
$110,000 this is what's going on this is the direction that it goes this is what we need as a city to do that and let them know that that's the case I just want to follow them to get there so that they turn around and do the the the annexation agreement and the public hearing and we get the Planning and
Zoning which all fits within the 30 days for us to be able to come back to council with the recommendation and the approval of of what it might be on how we're doing with the zoning which is I I think the proper way to do it I think that's what we're voting on though right is to be able to present this to them
and say this is our council's expectations whether they sign it or not is is arbitrary it won't be executed until they sign it I understand that it's not necessarily in order but they've been asking for something and
and and and they've known that for a long period of time it's just that's why I'm saying everything is not the way we' like to have it I'd like to get it back on track so that they see that we're as a city working with them
as well and inviting them to come in because it's great for us the tax base what we're going to get out of this is going to be fantastic for the growth of the city you know so I just want to clarify this is something it was brought to council to
have ready to have in our pocket for the city to present them it isn't the next step in the process it's for us to say hey when it comes time we've got this ready to go because they want to get the ball rolling with stuff and I don't want to have to continually wait for the next month or the next month if we have a CSA
that we can say okay we've gone through annexation here's the next step this is this and we can give it to them early to start looking at to start negotiating that way it's done and ready to go this isn't a this is going to happen and we're going to send it to them tomorrow and say you must do this or else nothing
else this is to have in our pocket to be able to present to them when the time is right well and again you can present it to them without our signature on it because this is what we're going to be signing off anyway so they know what's going on but I think that we've got to go through the proper steps the right
way I really do well if I heard heard Ryland say it right he was sound like he was concerned that he wanted this done before the annexation agreement he can't that well that's what whenever the annexation
agreement occurs that he wanted this in place beforehand is it because you can't do this afterward or you can do it afterward just second r r well it's all in my mind it's all part of sharing with them and maybe what Jason is saying is
this is what we have that we need to work together on because it will it will be necessary to have a security agreement and and I agree with that but but I I you can talk to them about it I just the risk is my risk is I the risk I
see is that they could say um no us you know City you got to putot all the cost well if if it comes to that then maybe we should say that we won't accept the annexation agreement before they do it I again that's that's that's a a discussion that there is between the
developer and and what there is you know with what comes back to council we don't we don't have that here we've got something you can say this is where we're going with it that this is what you're going to going to have to be doing and I think being more concrete but looking at the timing just by the
time they would do it file the annexation agreement and turn around and have the public hearing we've got to go through those steps and it's got to go to Planning and Zoning next month anyway or if we have to have a special meeting before it turns around and comes back to
council but TimeWise it's it's going to take that time to do it so I like to wait till next month on this well I think that's I think I like I guess I'd like to offer amendment to my motion and it's up for discussion of
course but I think I would change change my motion to say it's pending the annexation agreement that the security agreement will be signed and present the draft here and share with them the party that says the
security agreements in place we have a copy of it the council has moved that the security agreement will be signed and approved pending the annexation we also have to go through his zoning change too because that was a big thing at
their had because zoning changes this gets into where security help with the stanc planning Services well there is there is no services that are involved with changing the zoning because we've already got a president that's already in in place with that so there is
nothing else that needs to be done through Stant will go to Stant Tech asking further response we don't need well we can find the facts if there is but I meanz always does well most of the time we here we have the security agreement in place
after the annexation has been approved well they have they put put in a permit for that to be able to do that and the money that comes for the permit pays for the stand time because you have to put in a permit to have a zoning change question the m that
happening I think what I took away from last month's meeting was they wanted to understand what implications would be on them right and and what the next steps are which we outlined but they also wanted to know financially what that would look like this to me calls out
that we need to follow the steps but there is an upfront cost of this to continue to work and it safeguards us as a to so that we're not holding the the bills for Mike and Joe
if they decide that they don't want to do it again I I I don't know if this is going to I mean maybe it is a deal breaker for them but it it to me it's pretty standard we should be doing that for everybody and I don't know why we would change it for them I mean they've
it's been out of order since November whenever they started so I I think having some documentation to help support that and get them on the right track don't think is going to hurt in this situation let put to a vote move it
along I'll accept your Amendment do we need to accept your Amendment yeah you have to second second amendment okay so the motion we have is that the cost security agreement will
be put in place um the annexation agreement is submitted you also have to have the public hearing too that they put the annexation agreement you got to go process well when they apply
for annexation do it after annexation and public hearing they're going to happen with be upon acceptance of the annexation right that you're after the public hearing right be be upon acceptance of the annexation that cost securitying the agreement and and for
zoning after it goes through Planning and Zoning that's that all has to do not approved there won't be any zoning no so I would say it's it's the security agreement would come in place pending
the approval of the annexation agreement after the public hearing so the annexation agreement is in place before it goes to zoning Joe so from my perspective what I usually see and Mike can chime in here too is the
developer will apply for annexation but developers want to move fast and they're going to want to do things concurrently ly and so at the same time they've applied for annexation and started that process they're also going to be making an or um applications for modification
of the future land use plan modification of zoning um they're going to be asking questions about utility service and turn lanes and what's going to be required and what the fees are and um they're going to want to start that process on multiple fronts
because time is money for developers and they want to always move as fast as they can um so if we comply and respond to the developer and start to answer those questions and
review things concurrently um to facilitate their development process because typically that's what we want to do we want to move things along as fast as we can and work with people uh if we do that you're going to incur costs and
so if you incur cost with without executing the agreement you are taking on risk um maybe the development agreement or maybe the develop moves forward the ultimate development agreement gets executed those costs get
rolled into that but there are instances where things get hung up and maybe the annexation uh goes forward but like I said the variances don't get granted or the rezoning doesn't get granted or whatever happens things get hung up and
you know you're left holding the cost then so um this is again it's just a mechanism to facilitate recovering your cost if you're comfortable you know assuming some risk on the front end to um facilitate development and you know
be a uh responsive partner to the developer they'll like that because you know that's less cost out of their pocket and you know maybe in certain circum certain circumstances that that's a that's
that's a good move for the city you know that's up to you guys to decide that and I understand and I and I understand all those things um the the costs that are associated Joe they're not using stac they're going to be using their you know
engineering company that there is that's a part of that and they were also going to be putting up a bond so it's going to take care of a lot of the stuff that there is from what my understanding was too well a couple things and and again that could be getting deeper than what you want to go with what we're talking
about with this stuff okay but I don't think you're going to have costs that are going to be Associated over the next 30 days basically could be minimal for an hour meeting well or maybe a two-hour meeting but other than that the rest of it has to go through the annexation the
public hearing and work its way through you're going from Step a to step d okay and I know the developers want to move fast there's no question but it's 20 below zero last night and you're not going to be out moving land over this
time over the next 30 days they're not they're they're certainly not um you're right it's cold out but developments take time um months and months and months and uh and and again I'm not I'm not disputing that I just I'm I'm saying I wanted to wait to get all the stuff
that there is together well thing it is uh Mike's Mike's concern was that they probably weren't going to a chance they wouldn't sign it anyway so well yeah he says they're GNA sign it after they get the annexation anyway so so it it just
depends Paul on what they say during the meeting so essentially if you put this off 30 days and you table this until next month what'll happen is we'll meet with them next week we'll just incur the cost for that one meeting we'll discuss their project
if we can come to a general understanding between Jason you know where Jason feels comfortable moving forward we we just won't be able to do more work until after the next month's meeting that's which is maybe fine you
know it's it's you know that's no to me that doesn't matter I agree with Joe's comment you know this the whole conversation last month it's just the opposite of what usually happens it's the it's the polar opposite typically Developers are racing to City Hall to
submit their applications to do things as quickly as possible and this developer has done the opposite of that and has submitted nothing and so it's just an odd one I guess I I mean I'm fine if you wait but any cost you incur it's just to risk the city and and
that's fine and and maybe uh Jim's right maybe we'll just have this meeting and then that'll be the end of it um you know I haven't seen any development plans or plats or anything yet um but like Jim points out maybe they'll show up with all that maybe they'll have
put the time in and done that and bring it I don't know um so yeah so it's fine I mean it's not I don't think it's the end of the world if you approve this or don't approve it to be honest with you um it's just a risk issue you know so if you're willing to take whatever whatever
costs from my perspective I'm probably not going to start drafting the development agreement um I think what they want is just to negotiate in Broad Strokes the terms of the agreement from a financial standpoint so that they know how much
money they're going to spend um without actually going to the N gritt of me drafting it um there's problems with doing that but they're not really on the agenda tonight so yeah I think it's it's fine
you know and I I mean I think they will sign this agreement if we can come to some general meeting of the minds as to what is going to happen moving forward forward um and I I think after I mean as we stand today they won't sign it but after our meeting next week they they
might and if they change their mind you know then we'll have to wait you know three weeks basically to to move anything forward and that's three weeks so it would be you still have to do the annexation and and the public hearing so nothing is going to be
wasted TimeWise you know if if you go ahead with it next week then then you could move with the annexation agreement and the 10 days that it takes to turn around and publish it to be able to have the public hearing you know off of that yeah I think what J what Joe is saying
is they're going to want to once we they agree to submit the application petition for annexation they submit their petition on Monday they're going to want to start working on the development agreement on Tuesday even though the annexation won't have yet been approved
and so what we're going to tell them then if we don't approve this tonight what we'll tell them is the council has directed us not to do that until the annexations at least the public hearing is being held or or it's moved down the road a little bit um until the next
council meeting which is fine I mean we'll just have to tell them that and they like Joe is saying they may not like that but um well if we need to turn around and have a a special meeting that there is you know if if that's such an issue that there is and stopping this
and we'll do that so Mike is such your opinion that you will surely a draft of the security agreement with them at your meeting next week I don't see why we wouldn't I mean it's just a draft and we'll just have to I mean if you don't approve it tonight we'll just tell them the council didn't approve it yet but
this is our draft agreement based on the fee schedule um you know and if you do approve it tonight we'll tell them the council approved it here's our draft agreement with the fee schedule sign it if you're ready to sign it now and I
think it's our discussion that we don't have a un are unanimous um vote here but at the same time I think we need to step back uh wait for your meeting next week and um the outcome of that meeting would kind
of maybe kind of give the um a little bit better perspective on how we're going to move forward uh as long as the draft of security agreement is in front of them they haven't seen it I don't believe so far so I do think they need to be aware of the of their cost that to
help pay with the uh planning and legal services so I withdraw my motion however I uh I withdraw my motion just from the standpoint of we want to see how negotiations continue on and if
there's very favorable um I think this should be part of the discussion know that there will be a security agreement and uh come back to council we can have a special meeting um to review this again but I think that would be dependent on the takeway from
your meeting um moving forward so uh Mike I got a question for Mike I agree with that and and and is is is there is there a chance that we could uh before I do that you move made the vote or second I second it
okay it's okay with your second is there a chance that we could add a add the into the annexation the the into the request for annexation that this would be there'd be
a line in there that refers to this it'll be signed upon acceptance of the annexation no the annexation agreement is stra you can't you can't add anything to the annexation agreement it's you can't put anything else in I'm not talking about Township okay I'm talking
about anybody applying for annexation with the city they apply at the city level in conjunction with the applic application right with the application be on the application that they agree to sign this at that point that way
oblig based off our fee schedule is published too so it's all the information's right there I don't okay okay there's 45 bring that back next month for sure if not before
so mayor I'm gonna log off Jason told me that's the only issue for me tonight so thank you Mike good night guys motion to table that then yeah till next a motion to table that um cost
reimbursement security agreement for Golden Rush Crossing till next month second that motion to table this discussion till next month I all those in favor signify by saying I I I post
approve something should come up before next meeting we can of course have a special meeting um through departments and committees we have um consent agenda yeah there Sheriff Sheriff's back Sheriff's back here so we
let him go you anything to share with us or any questions and not a lot of AC looked that way on on the report looked like it was pretty good this last month that's good I like
that Planning and Zoning I'm sorry we're at let me see here the Planning and Zoning um oh no I'm sorry fire department is what I meant to say we have water and sewer we going to do that one public works or uh just an FYI there's no
discussion we talk about it at the fees later on okay Public Works were okay on and everything with that okay Water and Sewer um Planning and Zoning um we had a a short meeting that there was this last uh last Tuesday and sorry we didn't have
the the key to get in for our code on that so I apologize it's not online so that's that's it but there was nothing that was really happening a lot except for the exception of uh we have an applicant that that has gone through the process of planning and zoning and was
unanimously accepted as a applicant for a vacant position there's there's um going to be two positions there'll still be a position open after this but uh we recommend uh Grant kosher to turn around and become part of Planning and
Zoning so I make a motion to approve him for a member for planning of zoning all got there first I think it's a great ad to planning zoning so any other
comments Grant has been sitting in on Eda and pnz and so I think he's got a pretty good grasp for what's ahead of us and what has been done so any other comments seeing none all those in favor signify by saying
I um you also had some motions or changes duties um I didn't off for that one now Wendy has resigned just so that you know that she was uh coair that there was for planning and builing who's Wendy okay okay and so that position is
open right now okay so and Kathy's as well no Kathy's on he's got to reapply oh okay have her application here you got her application yeah oh I'm sorry I I
I'm sorry it's here oh yeah I see it on there yeah let's um you got both of them on there then where's the second page for both of these um I was stapling as I'm going together
if I've missed the other page I apologize oh here's the one um no I'll need to I'll just I'll get the to have on file yeah I'll get them approve Kathy right yeah we approve Kathy approve
Kathy be run for chair again oh add Kathy to the motion yeah to approve her for chair we a threeyear term okay yeah he's good a lot of experience that there is with Township he's that to have in there
she was on Township before well for a lot of years she was on Planning and Zoning with Township so all right any other comments for those two appointments none all those in favor signify by saying I that's approved
congratulations than thanks thanks great um your other fire department yeah um in our meeting that we had this last Monday there were um nominations and
approvals of two captains Taylor Armstrong and Kent Johnson and also for the safety officer Caleb Timmerman so I make a motion uh to note those I and they're already on the department so I don't know if we need to approve that but at
least make that known that that those are their positions that they have and it was unanimous vote on all of those uh the other thing that there was of Interest with the fire hall too and I kind of had a conversation with with Kane as well um there was an issue with
some snow that wasn't removed after the last snowfall in front of the fire hall and I don't know if we need to have a regular fire people or regular snow removal people allow through that and do that in front but somehow we've got to make sure that we don't have snow in
front of the fire hall in case of emergencies and that that are going on so with this part of the city or whatever you're adding stuff at the agenda that wasn't well was a part of this is fire depart it's part of Fire Department fire department the updates
are just if we're going to put items on the agenda that need discussion we should put them on the agenda says update is just an update you want action or something like that that we should put that on the agenda or have a conversation with
Kane Kane and I had a conversation so I think we got it just in the fire meting minutes is that you're just letting us know that was in the fire meeting minutes um it should be it was they they brought that to my attention that that that wasn't plowed and took pictures of it and and we've got to find
somebody to keep that so somebody has a heart attack or whatever I think we want to have that snow removed from there how many inches did we have on that day uh one inch with a drift over on top of it with I
got the picture so so if if if anyone's unhappy with the snow removal that my team does or when we show up or when we escalate on after hours or weekends we should have that
conversation I don't know who here wants to have that conversation but that conversation has not happened so it it is under under my discretion to to show up when I feel like there's a an issue
or an amount that requires removal it was one inch and uh we did not uh show up with all due respect Kane I did call and talk to you just so you know I did have that discussion with you
with all due respect I did have that discussion with you right but you're just one council member I can't take Direction from that's that's why it's I was bringing it up for this discussion here okay with the rest of the
council it wasn't on the agenda enough is said next time make sure it gets put on the agenda or take care of it outside of the council we have all right so we have a had a motion for the approval of the
Department fire department appointees correct any other comments seeing none all those in favor signify by saying I I I oppose
approve fire relief for responders update on economic development those copies are in your consent agenda same parks and trails we're down to uh State administrator his report is in
the in the package any comments orat I'm sorry that's all in there pretty self-explanatory busy next item is our um resolution
2025-the 2025 fre schedule Jason has spent a lot of time on this and I'm sure everybody's had the opportunity to look at the B schedule and with that I would make a motion we
approve before we start the discussion I make a motion we approve resolution 20254 [Music] you for discussion I believe that we took animal licenses out a few years ago
and we had talked about removing the camping fees just to avoid any confusion on whether or not we are actually using camping or not I would still like to see
animal licenses removed and the camping removed specifically and and on say I agree with that on what what you're saying on that one Daniel what about the dog kennel license we only have
one one dog kennel in town right yeah and it's it's under a conditional use permit off of that so I don't know why we should why he would need a license I don't think why need a license for that so I kind of wonder about that I was
working with the fire department on fire calls um and there's some confusion about this especially when you get fire call when you call it as a car or a grass these guys get get called and
especially even fire standby use rate um I think that we should take you know fire call exceeding two hours out and trying to charge people at $100 an hour or for a fire call for a car $200 um and and standby emergency we have a
reciprocal rate that there or call thing that there is between Pine Island uh gosh in Island Rochester uh W PL view Wanamingo um so I mean those we don't
charge those people back and forth so I think those charges should all be which one specifically specifically I'll take out the fire call exceeding two hours okay uh the fire call Car grass and the
fire standby emergency rate and I was wondering also um on the gambling license event we've only had that happen once and there was $100 for the little ducks that were floating down the river
um it's I don't know if we want to have that Gambling License event for 100 bucks if if it's worthwhile or not I think we're kind of hitting against ourselves in the fire department by charging them 100 bucks for that the reason they had that for the
Gold Rush is because the gaming license at the fire department doesn't cover outside the premises so that's why we had that well it wasn't in the 2024 feed I don't know if it was or not it's not according what on here the paper no this was all done up to be more
inclusive because our fee schedule quite frankly is lacking in a lot of areas so is there a way to make the fire departments Gambling License inclusive of events like the duck comes from the state so okay so it's not necessarily us
they dictate uh do we really need to increase pull tab license from $100 to $200 that's taken away from the fire department too so these numbers I looked at approximately 30 different cities and kind of average the cost out of stuff
that I was Finding from different cities across the state do what you want to with it these are just recommendations no I'm just kind of looking at the size of the Cities if you went through 30 how what was the populations to compare that to I just took out whatever I could find online yeah I just I I think a $100
keeping it the same as what we had last year would make sense need the DOL cart license at 10 bucks yeah do we have so the fire department is paying for a license to do the pull tabs to put those the Tilles I'm assuming but then Tilles is also paying for their
electronic like it all comes or is that all fire all fire I think that's just a one time full tab license too not and that comes from the fire it's every year the the fire department has to pay but see it's every year there's just one Gambling License
that the relief Association holds so yeah I just like to keep that as $100 instead of 200 because everybody okay with $100 okay with it I wasn't I just wasn't sure who would paying for it whether it's Tilly paying for it or doesn't pay
for very much okay I see we pay for rent over there we pay for a lot of stuff that there is uh asphalt patching before you leave that page Okay C all back we're on page so from we talked
about I'm sorry what' you say the golf cart snow bill fee why do we need to raise that 200% and why can't that say 10 bucks a year because we're behind the times that's why these are adjusted well that's why they're all
adjusted so we're the yeah just let me just let you know that's why they were all adjusted because like to put that back to 10 bucks so what I heard was that removed the animal license then the duplicate I guess huh yeah change the uh golf cart to third to
30 to 10ab pick license get one of those we just had someone come and get one of those last week yeah you can write in your chickens now we have a chicken ordinance but I didn't know we had to have a feed that went along with it I don't think that's
necessarily a bad idea there's so with the price eggs right still cheap to have chickens Jim you were saying you wanted to remove all three fire calls yeah except the one yeah the one and and on
that as I was talking to Johan about that and Kane you might be able to help too um if it's a fire call that that the house is burning doesn't the our insurance pay for that he yeah your car insurance would pay for
your car too and your homeowners should probably pay for your grass on fire so mine probably wouldn't with my deductible so the fire call we're talking City or Township city city well fire we don't do this do Township on
fire only said fired me for Stand by Your oh I don't have an issue with the firefighters charging for their services I think that's something that that no I'm just saying your homeowners
would normally pay for that for house right and I I guess that's kind of I was following with Rochester because I was asking what Rochester did with that well like you said your your deductible wouldn't cover but isn't that what we're paying taxes for I seen I seen the fire
department budget you I I don't have any problem on a regular call if a house is burning to to do that so you would keep the first one yeah you would just take the exed 2our
and the car grass take the three extras off so you stop so the car and the grass would be a a cheaper charge than just a straight fire call well the reason why I say that is sometimes the fire department gets
called out on 52 and so that's called out for a car and you don't know what it is that that's what a part of it I think we can build if they if if they're on 52 like because they're not they're going to be the primary
responder right it's reciprocal that they'll turn around and they'll have backups if they get the calls that come in I mean and I could I just but like if my truck sitting in my driveway and catches on fire that's going to be at at that point it would just be a
fire call it at $400 right instead of a car fire which actually can be way worse but at 200 so the the exceeding hour but that actually could be a relief for a homeowner who
was doing a burn or right and they are burning and they needed assistance to put it back out well that's what the standby rate would be for no but you don't want to have them there for standby because they don't go out there when anybody's having a burn no standby Vis that when you call
them when you're burning but I much prefer to get charge2 for the grass than you just get a burn permit that's so we'll take those three off leave the fire call for the city
and then you talking about the dog kennel license right so with the Fire tab license back to $100 Jason was asking a question I'm sorry with the fire call the base it says 400 based on two hours because I was presuming that anything exceeding
two hours was going to get built additionally are we removing the base on two hours yeah so it's just a flat $400 rate yeah I I think if you get a fire call in there I think that makes sense so is it still based on two hours
or just $400 $400 so remove the base on two hours so we're removing the base on two hours [Music] yes I was wondering have license down to 100 100
yeah um I had a question too on that Jason uh on let's see where they that one we had drop the liquor license temporary from1 to
$75 the reason why you went down because that was what majority of the cities were at we were actually overcharging so some of these most these I think go up a little but there are some that go down just I was basing it off of what I was seeing that's for one to four days yep
then the Sunday is a temporary by itself yep what's the difference between the two food vendor permits we on here you're right under the fire and they're two different one is up to one week and one is up to a
year or so like if you have a food truck that sits at like til's they would you know if they want to do a food truck it would be $250 permit for the year wonder if we should name them different like truck yearly or something just so that when this is posted online
that it's clear certainly can do that change it to Food Truck permit no yearly I I'll just put it afterwards after the food truck permit put Dash yearly well that's what it's stated out here in the fee
and no but just as it goes online people will look at that right but you change the word of it the food truck permit but yearly F vend permit food food vender permit D event food vender permit D yearly yeah
go I just think of like the home Bakers or whatever right they're going to want to have a year permit to sell versus one we is their gold rush license Comm okay all right then we have the to
next page asphalt patching Public Works where are we at which one it's on page 16 okay what department is it under approve city council okay Public
Work public work okay so if we call Public Works and there's a hole in the street out in front of us we pay for the hole in the street at $300 for 20 ft a minimum for patching I don't know how that
works and you I I would remove that thank you we're not for higher I think so this whole section right like putting in everything right
maybe that was put in just because of if anybody wants a patch of 10 feet by two feet wide so like that wouldn't be for City work so we would let them do it by just a way to like earlier this year someone took
out a stop sign and there was an incident report with the sheriff's department and we were able to charge the driver of the vehicle for that stop sign and the post the
labor put it back up okay so the that would also for asphalt patching that could also be somebody brings an excavator forgets to lift their bucket runs down the city street you could then charge them based
off of repairs or yep so would you still that would be to the company that you would do it or are you talking about an individual that did that well either if somebody damages the street this is a to have it themselves
yeah this isn't saying that we can call Kane and ask him to come repair you know my basketball court this is I would imagine this is more of a if if somebody does damage to city property what we can
charge them to have Kane fix it how often does that happen well would we just pass on the cost from the contractor yeah unless it's just an individual event say you're unloading stuff gravel for your yard while they drag stuff across the asphalt tear up
the asphalt not necessarily with big projects just an individual event you're not patching as is what you're saying have not we' had a lot of asphalt damage but it's always been because of contractors during the sewer
stuff which is different yeah but not to say that it won't happen like I said this was just put in because felt this area was lacking a lot but do with it but you will what's the deal with the mailbox posts only place we got mailbox post the city put in is the stuffed.
River Park isn't it there's a city put that in individual people that are responsible for that homeowners are responsible but why is the city get $80 fee for it was brought in as a service possibility cuz I've heard council
members mentioned be nice to find alternate sources of revenue so I included some things for some alternate sources of revenue so for the city to install mailbox posts we have equipment oh yeah he's got equipment to
do that yeah limited equipment limited resources excited about it the resour the resour I'll do whatever you guys say but you said let that page go so I think that this this would take a back seat
until we're fully staffed like I wouldn't I would think the snowplow guy picks him P to put him back up after he knocks them over usually I mean this doesn't hurt having it there in case we want to take the mailbox post off
scratch that off future years full stff okay the other question that I have should be in that business are we on next page here I'm looking at anything else on public works I just have the mailbox post is there anything else were you taking off the patching
the patching I don't know Kane said take the patching off that's up to you guys you guys are the elected officials I don't mind having the there as a as being able to say we're charging you this because the street has to be
repaired because of damage and it's in our fee schedule that this is the minimum that we leave it on are going to charge for it not that cane specifically or the city departments going to it but we would be able to
get repaired whether we hire it out or let's not say upon request because as a res you know we're not going to go out and start looking for patches exactly well the thing it is is I don't want to get build2 $300 because I found a poth hole so
no that's what I was saying that's orig this will be something where if they call us say hey can you Passat this no that we're not going to say we're going to come out and Patch it this is there for we you know so if somebody knows it's damages from a project we'll then be able to have that in our pocket to address you send then you send be
mostly code violation fees basically send a letter explaining and then send them a bill in both cases asphalt and Mega Box if we have staff next year we'll add it back so you're taking the asphalt off what you doing right 2026 so what are you taking off what's that what
you taking off the asphalt and the mailbox okay and I put a note 2026 we put it back in you know if there's damage to public property that goes noticed by City staff or residents or
engineer whoever if we notice there's damage to public property and we know who did it or who caused it right I think that'll get communicated to Jason the city the city council members right
Oklahoma has a 10% reward to report that this just gives us more teeth and it's it makes it so that it's uniformed across the board is just what the city's expectations are for reimbursement that's all it is yeah yeah I would make it clear that
these aren't services that are offer of them both of yeah both of them are and I'm looking at page 18 and Kane you want to kind of talk about this one too the pool filling and
the ice rink filling because I've heard a couple different things with with that if we use that for training or or whatever else that way how do you want to do that that's up to the city council you guys want your volunteer fire department to fill pools and fill pH ice
Rings that's your guys' decision there should be associated with that how many do we do a year I'm I'm unsure on the number I I I don't know I don't know how accurate that number is and I don't know how well that's
communicated to the city how how that happens throughout the year so I do know that I've had concerned residents come in that these people are getting pools and Rings filled and wanting to know if the city's
being reimbursed for the water who's paying for the water um but I have yet to have anything come in for reimbursement for any of those kind of services so I think that's why it needs to be put on there so that there's a standard across the board okay I mean some pools could be
two or three truckloads of water going out there so it's our equipment that's going out no no I'm just I'm asking I think it's very legit to ask rice rate it wasn't on 2024 fees that's why I was just kind of is that in addition to water and sewer fee or is that when dep
they pull your water out of it I guess take a long time to fill up a Anor truck that was the question that I had on here was is the 150 plus the normal water bill anything else on page 18 well those are the only two I had on
that fing like Kane they were doing it from fire hydrants right from this where the water comes from yeah so that's why they need to contact public works there won't be an extra bill because it's not coming from their water source so it would just be that flat
rate for using that but contact public works first and I would I would recommend anyone with a pool or an ice rink just to uh use your own service it's $150 for a pool fill you could just run
your holes at $5 per thousand gallons cheaper to run your own hose this is for the convenience of having what's that what's this pool out here it's not a pool it's a rink a rink I I don't know I I'm that's done by the Lions
Club I thought you were a lion okay you were so let's leave those on there but I think we should let the fire department know it is not a exercise or yeah I had already talked to him about that so I've talked to him about that that's why I brought
my one editorial comment at the very top of the wack charge for 2024 where it says 2689 for the 2024 fees it's it should say $2 28537 2800 what
53 that was our top of 18 yes the number there was a 2022 figure and we've had 3% increases for the last three years so the 2025 fee at 2937 38 is correct it's just that we had the
wrong number shoot one other editorial comment down on 10,000 gallons or more the very bottom instead of 5 $549 it should be $5 46 which line is that on it's the very
it's more gallons the 2024 fee instead of $549 should be $546 it's just a typ one comment septic system illegal
CH I think over in the comments we should say for discussion notification to Pollution Control duty officer there's any leaks of any whether it's City or Personnel there's an
illegal discharge from your septic system people need to know they're supposed to call whatever the right terminology there is pollution control Minnesota state duty officer I got in there notification to Minnesota state duty officer
required add it in there okay have we had a lot of issues with that have we had a lot of issues with that no um but we can you know we we you know in the case of the treatment plant we've had different things happen but
this is more from a um this is kind of referring resal this is referring to resue there's nothing else on 18 page 17 17 fine Mar development
zoning these are all fees the bottom third is All County that's 17 palad that's page 17 yeah page 13 anything somebody else has some
comments no other I don't think this city should be raising the sooner rates 10% well got a break even this we don't charge anything for you're using notaries no we could but we never
have some cities I think the most I've seen is up to $5 some I've seen some do 10 but $5 us are there custom one how many times you do it Jason well I did one today I usually do it one or two
every couple weeks Rec so I think we should put $5 on it I mean there's a cost to have that agree there is5 don't matter me this is your guys decision what you putting that under
City the not I think that's fair the administrative department5 s okay adding that to the bottom or is that no it's in there it's about middle on page 18 page 13 it's under
right above the the mile reimb one change say $5 per time not necessarily like per document they bring in yeah they've got to do four copies
just one charge right now and uh last page is 17 I think we talked about that 17 buying 17 uh with the building permit stuff building department I don't think any of those
fees change too much no they all look pretty good from 2024 I went over them because it's all done by CMS so and rates do Chang it's year the big one on here is adding the um no one that's really new is the failure to obtain a
building permit and adding that as a fe being able to find them three times the building R we have had quite a few people start doing the building without building permits and that's led to some issues so I think it's good to have that in there
one what page was that under the planning or the building department so page is that what CMS charges yeah that's CMS charges that's page 15 so yeah I think that the permit is over
180 days old in several instances of that no this is they don't even apply they just put up a something without a doing a permit yes I understand okay so I believe we've cut all the
changes okay any other comments or discussion none we'll do the roll call Voice vote second here may hi hi Council pentagraph no councelor
spring hi councel rorer hi consent agenda make a motion for that I had a couple questions and and maybe Jason you can help me out on check make a motion first oh I'll make a
motion I'll second yeah okay the one that I had I don't know if it got misplaced or whatever kind of help me out get check number that there is it was with
people's I was trying to figure out the difference between peoples and then of course you have people Services the People Co-Op there was a one charge on uh check number 9562 on page 64 what what check number 956 or
9562 or wait maybe it's the other one 9563 but it's a one for $1,861 [Music] that's going for utilities yeah that's for the wastewater treatment facility and it's for these ones are for multiple months with these cuz there's some that
we're playing catchup on a lot of these that's why there's so many bills too exactly electricity about 10 grand a month yeah was it for out there 10 grand a month on top of what we're paying for the other
wow yeah yep okay that's why I was just kind of curious on that because it was like did we misplace the other went from people services and put it up there okay that explains it these other these other P these are for individual posts is that for the uh Christmas lights turning them
on and off and services on some of them are for the Christmas lights I believe some of them are just their again these are over multiple months I see that but I this it says post office corner I just assume that's just one yeah all these are
one for basically for the Christmas like on and off in the meter for a month I suppose and ultimately safety which is on page 65 of 66 um was that for the air packs that the were off of
that I check number 96 yeah I see him I don't know prior I would guess so but I think that's about right cuz yeah cuz it was divided up over two payment for uh what number is that some
for last year some for this year 9617 that's on page 65 of 66 the bottom of the page there's two of them one's for 225 the other 13 450 yeah I believe those are for the uh
the air packs there again divided up for last year's usage Journal ENT and then this your check 9581 page is that for 9.97 for Discount Auto is that for some tires no
idea can you comment on that page 60 page 60 about halfway in the middle yeah it's close to the bottom 9581 is check early December y those are tires for the truck we have the other ones that we can put on Public Surplus
then we do not we don't have the take offs no we don't you trade them in or what probably getting ground up somewhere recycled so we just threw them away interesting okay
and we went over this at the previous council meeting no no the First Responders did the same thing right it wasn't understood well that being the case all right I make a motion to [Music]
adj all in favor of the consent agenda motion second second favor say I 817 than good to see you on on the next last I did