get anything out of this >> click on our picture. >> It's 6:30 down in the middle of the screen. One minute. That mic is here. the speech.
Let the noteaker not let it in. >> Scroll down for the noteaker thing. There you go. scroll >> right there >> and then move that down to the bottom left corner
>> the whole thing >> whatever >> it is like Just leave this here. >> That's the right close out of that. Close. >> We are
okay. All right. Okay. Good evening. It's this is our monthly city council meeting. It's November the 18thish 25. That will do the roll call. >> Mayor Ehor >> here. >> Councelor Pentagrass >> here. >> Councelor Phillips >> here. >> Council Rice Harbor.
>> Councelor Spring here. >> And we've got Joe Palen present. Mike Flity, city attorney is on Zoom. Mike, can you hear us? >> Yes. Yes. Can you hear me? >> I might need to turn the volume up. We'll get to that. Myself, Kolan, and
then Rachel's online as well. >> I miss all of you. >> Okay. So, we'll uh first item is to approve the agenda. >> We'll make a motion we approve tonight's agenda. >> I'll second it.
>> I'll answer discussion. Uh, I would like to pull the EDA minutes out of the consent agenda to talk about that. >> Um, when we get down, >> yeah, we'll do that when we get down there.
>> Yeah, we'll just leave that agenda. >> Discuss it. Take care of that. >> Okay. Anything else? >> Seeing none, all those in favor signify by saying I >> oppose. same side.
Okay. Our public forum is a threem minute time limit per person. The city council welcomes encourages participation from community members. Please keep in mind that your comments must be pertinent to city business and must adhere to data privacy rules. Though employees names may be used,
please do not expect action from the council this evening regarding your concerns. To address the city council during public forums, please step to the podium. uh state your name and address and fill out a web form that's provided at the podium. Speakers will be
recognized only once. You will be timed. Begin speaking when the green card is raised by mail. The yellow card indicates you have 30 seconds left and the red card indicates you have reached your 3m minute time limit and must stop. So with that, uh, we'll open the public
forum at 6:35. Yeah. Anybody like to speak at public forum, please come to the podium and state your name. Not a card. Hi, Danler. Uh, 135 1st Avenue Northwest.
See, I just got my proposed property taxes. And as you might imagine, I want you guys to very carefully review what you're assessing because my uh taxes went up like 2024%
and also on the back of the form it shows the percent change and Orin Opal is extraordinarily outstanding on the increase of according to this 36.7% compared to what most of them are in the threes to fives except they're two other
ones. So, you guys are doing something wrong. So, just to put it politely, so I want you to do a little soul searching and trying to find out where the the leak is in your financing because you're going
through something excessiveness and cost. So, that's all I have. All right. Thank you, Danny. Thank you. Anybody else like to speak public forum? >> Pardon? >> No, I'm just asking for next. Anybody else would like to speak?
>> Is there anybody on the Zoom that would like to speak public forum? Let's have our third and final call for public forum. Being none, let's close the public forum at 6:38. All right.
Um so this evening uh the first thing is um some legal services. So there will be a close session. Um we have a gentleman here is going to address the the council. So at this time uh I would like
to have everybody uh leave the room and wait outside. Um and um Jason and and um Tom stupid Mike you can stay on but I
believe everybody else will be dropped off should drop off >> and those that are on the Zoom want to bow back in sometime later on
we know that you're there, but we will not admit you until we go back into open session. >> Guys, in the auding again. So you want to make a motion to open.
>> So Ryland on the script it you just start reading the script and it asks right in the script it asks for you will read does somebody want to make a motion to close the session. Does that make sense?
>> He's wanting you to read. >> We're open right now. You need >> just start reading the script. It's in there. It's like >> a recorder. Where are you? >> Uh, this is a I give the It's It's to be recorded. So, we'll give that to the city staff.
>> Whoa. It's a closed meeting. >> Not to be recorded. >> Huh? >> This isn't supposed to be recorded. >> No, it is. >> It's a closed meeting. >> Mike, you want to respond to that? >> Yes. Help me out.
>> Yes. So those rules those rules differ depending on what type of why you're closing the meeting. So for this type of a closed session, this is in Minnesota statute 13D.05. For for a performance evaluation, you have to clo you have to record the closed session. So it's right
in the script R's going to read. He's going to cite to the statute that says that. >> Okay. But he hasn't read it yet. So Okay. >> He's gonna he's going to read it. Yeah. You just got to start reading the script. So Mike I just started with a portion of the meeting will be closed under such statute. I'll start at the end.
>> Yeah. So opening statement this agenda the agenda item is evalert there. Yeah. >> So the agenda is the evaluation of the performance of city administrator under Minnesota statutes section 13D.05 5 subdivision 3A
employees Jason Baker. Uh, this portion of the meeting will be closed under such statute. I will now entertain a motion to close this portion of the meeting. >> Make a motion to close. >> Second.
>> There. Second. Jim. I second. Second. Okay. And so then read the next line. The time is now and announce the time. >> Time is um 7:06 p.m.
>> And then you keep reading the city. >> The city will go will now go into close session here in the city council chambers. Only the city council and designated officials may initially attend the close session. With that we have the council members and Mike Lar.
>> Right. There you go. Then um we need to vote. >> These are comments I would have said with in the opening but the point is that Jason we will proceed initially in close session without you in attendance at this point. So please leave the room
inform us where you will be then we will get to you with the portion of the meeting that you can attend which city council will decide. Thank you. This closed portion of the meeting is electronically recorded pursuant to Minnesota statute section 13D.0. 05
subdivision 1. So I will start that for the electronic record. Please state your name indicating your attendance. So it's Marie if you want to start. >> Marie Riceer. >> You want to pause? Okay.
>> All in favor signify by saying I >> Okay. in the recording time. >> There's two 45 minutes. >> All in favor say I. >> I. >> Heard you guys. We got a small agenda. >> Get better about it. This is our first
time. >> We'll get your noses clean. >> Everybody left. >> Yeah. See how many people say >> in here than it is in the hallway. >> I'm surprised you kept them all here. >> I didn't keep them here. They all >> in jail. >> Well, we're having a grand old time out
there. I don't think you can hear us. I did the window to make sure no one needed medical assistance. Okay, >> we're back already. >> Seems cool. What time do we have this 25?
But you actually closed it. >> Ryland's got the notes of when things were open and closed. >> You've got notes of when we open and close the meeting times. >> Oh, and it's for Jason. So, >> we started
>> Okay. >> I got it. >> 638 was only closed. That's for the first >> I'll get I'll get away after that other thing first. >> Okay, let's um
>> make a motion the meeting go back to open session open the open the meeting >> second chair. All in favor say I. >> I.
>> So the next item on our agenda is the sheriff's monthly report. Report. Did he leave already? Where did he go? >> Public works. Kane, if you
You had a memo. >> Yeah. At last uh month's meeting, we talked about suspending limits. Uh got a little memo there in front of you. Uh think we need to reassess the spending limits for uh for my
departments. Anyway, uh you know, we've had some instances at the wastewater treatment facility and some contract work that that it'd be nice to approve those as they come and not have to wait
for monthly council approval. So, looking for ideas, suggestions. Uh, so I do think I I I need an increase. >> Any comments? >> I'll make a motion for
>> It's good discussion to have some time. >> Oh, I'll second. >> I'm going to make a motion for open dialogue on this. >> I'll second. Um, I'm uh I'm not in favor of that, Kane. Uh, we've got Jason that's around.
If there's something that's over and above needs to be done, we can always take care of it. Uh, which he can he has the ability to do that, but otherwise, no, I think that we need to know what's going on with your department and it's worked well up to this point. And so,
uh, I'd like keep it where it's at. >> What is the current me? So currently my limit is 3,000, department heads is 1,500 and staff line is 500. Um to your point, Councilman Phillips, 3,000 even
at mine. We get a park like we had with the public works. It was like a $8,000. Like that's well above mine, too. And it's an emergency park. That's where I think he's coming from with this is, you know, there's certain things where we're going to need to be able to do that. And
like we talked about last month, I made the decision because this is emergency part. We need to have this. We can get fined for this. We're going to purchase it. But it puts me in a weird spot, too. So, it's kind of one of those that's why it's being brought forward as this needs to be addressed. It doesn't have to be
addressed tonight, but it needs to be addressed. >> Yeah. Then we can look at your limit a little bit different off of that, too. Okay. Which which So, we'll we'll bring it up that way. But that, you know, I think it should stay the way it is. Well, I would support the discussion um
for a couple reasons. One, um you're the director of public works and all the other chairpersons are responsible for their committees. Uh the council approves a budget and I think that's the responsibility of a
department or director to monitor the use of those funds. Um to do anything different than that, I mean I think there is a limit for spending limits. I think we need to raise them. Uh but at the same time, I don't think the council needs to sit here and micromanage
everything down to a a pencil or a gallon of gas. Uh I just think that's disrespectful to the responsibility given to you and to anybody else that has a budget to cover for that. So I really think that's that makes um that
makes you and everybody else the chairman role in responsibility and I think that's very important to have an efficient operation. um save less of our time like because we see the budgets every month. We know what you're spending and so why should
we spend extra time breaking those subjects up that could be taken care of and not wait every other month or wait for every month to get approval. So I would support the discussion. >> Any other comments? My thought is I
agree Ryland that we need to give them the the you know runway to be successful. I think the the struggle I have with this a little bit is when you have purchases can I think we always talk a little bit about where it's coming from
>> and and right I mean finances are are a touchy subject so I think that's where we would need to be really clear of what constitutes what type of purchase and I get the time sensitity of some things but some of these things should be
planned we should have larger conversations again I don't know, I don't support like an open checkbook to just use your funds as appropriate because I we want to make sure that we're doing it in a really thoughtful way. I think there's instances where that makes sense, but I don't know if I
support just a higher spending limit to have a higher spending limit for if something happens. That would be my stake of it. Um, and again, I guess my question would be when you talk about a higher spending, like what what are you
what would that look like? Like 5,000, 10,000, like what are what's the So, let's just take like a a contractor for example, whether it be tree work or street work, uh, work at one of the wellhouses, you
know, you don't get you don't get anything for less than $1,500. I can't I can't hardly mobilize a a contractor for that amount of money. So, uh there there would be an instance where it'd be nice to have some discretion to
say, "Yeah, we've got $8,000 left in the streets and roads budget. We're going to use it on on these repairs." I think there's uh room for a compromise and there's room for
um getting you what you need especially in cases of emergencies and stuff and I think that that like Marie said the open checkbook and I'm not comfortable with that as well. Um
but I I do think that there that we with a discussion we can come up with something that can work for everybody. >> Sure. >> Um when we bounce money from you know shop to roads to this to that to pay for
something like that's that that probably has to come to council. if you have money in a in a a line item still, is that where we give you the autonomy to to do what you need to do? So, that's
where I'm at. And I don't know that um that I think I think the discussion would just need to be had and some some rules put in place and >> guidelines. So, so you know that that uh
electrical incident happened at the plant. So, you know, we it was a month before we were able to approve that. You know, I'm just wondering if that happens again, what how would you like me to escalate that? Do you want Absolutely. I understand
this chain of command. I can tell Jason, but is that a special council meeting? Do you guys want to call an emergency meeting? I think I think that's the appropriate that's what our policy is now. Correct. >> So I think that's the appropriate action now until we can get this
>> I just want you to know we have 247 utilities. >> The the sewer plant, the water plant don't take breaks. They don't wait. They these are critical utilities. And so I just I just want everyone to be aware of that when when things happen. We do need some
>> and maybe one of those things that we can talk about is you contacting Jason. Jason's contacting us >> to or another individual to say we need an emergency funds or we need an
emergency meeting. How do we handle this? And maybe those emergency funds can be released in a faster fashion. Um, >> Mike, this question is going to go for you, and I know you may not know off the top of your head. If we have an emergency meeting like this, is this
something we could pull together a quick online meeting to to do, or was this something we'd have to meet in person for? >> No. So, there's new rules on that that I had I'd sent you an email that outlines all the rules. So, you can
>> that's in there. Okay. >> Yeah. you you can you can meet remotely at a greater greater than you used to be able to. You no longer have to have the uh inclusion that each person's location has to be open to the public. They took that out of the statute. Thank God.
>> Um which was stupid anyway to be honest with you, but they took that out of the statute. And then um yes, you can appear remotely um but it has to be stated in the agenda item. The one thing I don't know is if you can do that at an emergency meeting.
So there's regular meetings, special meetings, but then there's emergency meetings. And so what Kane is talking about is like if there's a a pipe broke and it's flooding things and you have to fix it immediately. Um,
you know, I think that's an emergency meeting that qualifies for an emergency meeting. Um, so I don't know what the rules are on emergency meetings, but yes, the other thing I would just say to this is a lot of times maybe it'd be help helpful to look at some other city
policies of smaller cities in the area and just see if they have other, you know, you can get a couple of examples of how cities do this. But I I think I think they a lot of times they'll have two amounts. They'll have like you can't spend more than X on any one item,
but then cumulatively in a year you can't spend X. You you'll have a discretionary budget of X. And once you cumulatively spend all that, you'll have to get a council action to increase that amount. Um so that like if if you give
discretion to a department person to do that, they can do it. they can go spend, you know, if it's $3,000, they can go spend a bunch of $1,500 items, but there's a cap on it. And once you hit the cumulative cap, you you can't spend anymore without council approval. So, I think that's how it works, but I haven't
looked at one of those in so many years. I you know, I I think that might need some research to be honest to determine, not legal research, just factual research and determine what what the art, you know, what the ways to set that up are. Um, Kane's got a point, but at
the same time, you know, you have a tight budget and you're a small city, so it's not like, you know, $1,500 to you is a lot more than it is to the city of Rochester, you know, and they're going to have a different or in Winona, they have the same thing. And I know they have greater
ability to spend for department heads, but that's a much larger city with a much larger budget. So, >> but we still >> don't we still Mike, don't we still have the three-day notice for a meeting whether emergency or not? >> No, that's what an emergency meeting is. That's it's a meeting without notice.
The problem with it is is don't think you can start doing emergency meetings all the time. It has to be an actual emergency. And I would think something like a pipe burst, you know, I'm just trying to make up facts or like a flood, you know, if there's a flood event or COVID. We all did those emergency um
meetings during COVID. That would be the other >> recent example of it. Um, so it's in the statute. I don't want to cite it right now, but um, yeah, I mean, you still need to have a quorum, by the way. So, if there's an emergency meeting, you still have to wrangle up three council
members for you to to be present remotely or otherwise. And then the other rule with that, Jason, is one member has to be present in person at the meeting location at your city council chambers and it has to be open to the public. So, not everybody can appear remotely. You have to have at
least one council member live and in person. >> And I guess Okay, I appreciate that, Mike. And I guess I'm going to just kind of tag team off that, you know, to help facilitate conversation. I can work with Kane and what we can kind of do also is pull together um review from other
cities as Mike kind of touched on what what their spending limits are. I understand not all cities are the same, but you know, I can put it out to the state statewide and get responses from a variety of different ones. Um, and usually in those we can narrow down
specific what I'm looking for as far as citywise, size, population of, you know, community budget, things like that to help narrow that down, too. So, >> add to that, too. shouldn't have to come to us ask for money for ask for us for permission to to service the generators
each year either. He shouldn't have to do that. He should be able to just give it proof the contract to do that or >> was that approved contract for saying he >> he had to come and ask for that
contract. Yeah. Multiple year contract we did. >> I'll just I'll just come to council with with all requests. I think that'll be the safest. But >> I mean, >> well, if you want to come back at the December January meeting, for sure. December meeting is a pretty big meeting, but we have something that we
could >> What's going on in December? Never mind. >> I'm going be on vacation. I don't know >> exactly. All right, >> moving on everyone. >> All in favor of the motion to proceed with the discussion signify by saying I.
I opposed. approved. >> Uh last council meeting we I I did come and I talked about a storage container. We've had several complaints about some of uh the city's items that are out in
the open, trying to find a spot for those, hide them. Uh I'm I'm coming back to you guys. I've I've got uh numbers what we paid for the last storage container. Uh the the problem didn't disappear within
the last month. So we still need to find place for some of this uh some of this stuff. So I guess one option would be buy a storage container and uh we can throw these items inside the storage container
and hide the ugly. So well discussions I'll make a motion we approve hiring a a storage container up to u
>> $3,500 buying >> this is a shipping container right >> yeah shipping container y >> second I'll second for discussion >> right now We're there's I can think of
Irv that turned around and wanted to have a storage container and the answer was no and and the new code that we have no containers in this town and so >> we get grandfathered in. Right. >> No, they were not trying to do that. I I'm
I'm against it 100%. No storage containers because the minute you get one, everybody's going to get one. Okay? Because you did it again. Okay? So, and and we had an issue that there was when we got the one that we have right now with Sunny. Okay. So,
>> and and it would not have been approved this time. So, >> you wouldn't let Kent have one when he redid his garage. >> Yeah. So, >> temporary. Where would you put it? >> So, >> I' I'd put it at the old city shop.
There's a concrete pad up there. >> Yeah. in the middle of of the town where you'd see it where you drive by. The answer is no. >> That's one option. I I like the idea of it being at the treatment plant just because it's out of sight. U it's on
city property, but it's just um I think it'd be a perfect place for it myself and maybe even take the fire container and put it out there too. um just to get away from that conversation of having containers within the city limits.
>> Well, isn't this isn't the uh sewer plant the city limits? >> It is, but it's not the city proper. So, >> right be more comfortable with that. Uh how big of a like is is this something that
you could get a rent like a rent a annual storage unit? >> That that's a whole another option. Yeah, we could rent storage space. >> Yeah, that would that would make more sense. >> No, that doesn't cap your costs. There's
no capping costs in a rental unit, >> right? But but I'm just >> CIP fund starting to hopefully move forward with buildings. So, and I understand that's years out, but
uh >> we used to keep all them garbage cans down by the garage down the park the last couple years. See? >> So, what's in the garage at the park? >> Down there. >> Uh there are some uh skid loader attachments. There's some lumber, some
sandbags, all the firework equipment. Um, >> is that our equipment or is that lion's equipment? >> It wouldn't be the lions. It'd be >> fire department.
Look, I didn't know you said fireworks. I thought, you know, so I didn't know >> all the all the >> talking about the candy, >> the mortars, the the boxes, the we've stored that forever. Um, >> so the rental we're talking about is renting a container, not going to a
>> he's going to buy one >> part that has containers to rent at a different location. >> No, this my request would be to purchase a container >> similar to what the fire department has. It's a city property, you know, it's
city, you know, it's a >> but that was in the past. Okay. And we we stopped doing that stuff cuz Herb asked for one after that and the answer was no. We made him build a building instead of
having a shipping container. >> Any idea what a rental would be? >> I I could look into some rental space. I know there's some there's a storage facility down here. We could look into that. >> What rental are you talking about, Brian? Are you talking about renting?
renting a container versus purchasing them, >> you know, >> for like construction crews or >> Sure, we we could definitely look into that. >> If we could I have no idea what that rental is, but I think it'll be worthy of a discussion. So, >> I think Ryland, one thing I think you need to keep in mind on that is when you
rent a container, they also charge you a delivery fee on it. >> Okay, good question. I don't know if you will. I would I would prefer to see like a a actual rental
like not a container. >> Okay. >> But actual >> Let's see what it would cost to rent. >> Bank. >> Um because if it's there's one fairly close since there's one here in town.
>> Reynolds are really expensive. Well, >> I rent a 5 by10 and that's 350 bucks for five months. >> Well, I want to really be honest what we're doing here because if we're renting this, this is for gold rush items, Lion's Club, and and the
fireworks stuff. >> There's city items, too. It's all >> That's beside the point. >> Yep. Yep. >> That's beside the point. and and nothing against any of the organizations around town, but is that the city's position to be to be purchasing stuff and spending
money to to find places for gold rush to store stuff in the Lions Club? Is that the city's position? >> I say we could charge that. >> Well, I don't we need space.
Yeah, I think that's the key takeaway is we're we're running out of space. That's another question. >> It just means we need good buy in stuff. >> So, I would change my motion with a from the amendment to um the motion to look
at purchasing versus renting and take the dollar amount out of it. >> Yeah. Yeah, back to council. >> So, you're asking to rent or or purchase >> whatever it brings back to us. >> It's still an open question. We need
storage. What are the options? Purchase, rent. >> Maybe I could talk to somebody in the township. We could set a container in the township >> barn. Maybe there's space. >> Yes, I'll take your amendment.
>> All in favor of the motion as amended. signify by saying I >> I oppose. >> No comment. >> No comment. >> It's approved. >> Approved to come back for >> approved to come back with options.
>> Yeah, not approved. >> They didn't approve anything. Well, the next item, >> uh, last council meeting, uh, I did talk about, uh, some skid loader attachments, and I was asking for kind of a, uh, a rough number. I came back tonight with
some actual numbers. Those are what you see in front of you. Uh, the first one here is the is a street sweeper that would attach to the skid loader. The price tag on that is 9,280.
I would purchase that with the streets and roads fund. The remainder there is 8716. So that would be an overage of $56363. I'd be at 101% of my budget. That sweeper. I'll make a motion to
approve purchase of the equipment. I'll second it for discussion. >> So, yeah. Where are we going to put all this stuff? I think we need to find the storage thing first before we start buying more stuff, you know. Find out where we're going to put it. Is a sweet street sweeper. Does
that is that going to take away the contract that we pay every year for >> It could it could definitely offset it. Uh, this street sweeper works really good on curbs and it also picks up the
material. So instead of just flinging it off into the ditch and running into the river, you know, you you pick it up, you scoop it and you haul it out. So kind of a better practice for street sweeping. Certain years there's a lot of sand and
grit on the road after winter operations. So, uh, depending on how much time we have and how much sand there is, this street sweeper could possibly take over for, you know, certain years. Now, if there's
25 miles of uh street sweeping that needs to be done, I think we better contract that. But if there's a couple miles of street sweeping, I think we can prioritize that. I think too it' be just going forward with the growth of or local and the
construction and granted it's still the contractor's responsibility to clean the streets but this would help out in most cases that doesn't get cleaned up enough appropriately or be more opportunities for like that too. >> Well clean talk about is more like for
spot cleaning. Yeah, I get it. you know, spot cleaning certain certain areas that there's truck traffic you can can maintain and prioritize as needed. >> Come down around the corner here too fast for too long. >> Yeah. >> Kicking the gravel up. Yeah. Hey, get it.
>> Yep. There's certain areas where >> that's my big question is where are we where we going to keep this stuff? >> You know, this is this is no bigger than a than a skid loader bucket. I mean, it >> I understand. Yeah, I know. I'll find room for >> I'll find room for that.
What about the mower though? >> That's a little bit bigger skid loader bucket. >> The mower is a little bit bigger. Yep. It's a little larger accommodate both of them in the, >> you know, we're getting creative with our organization at the city shop and the park garage. And >> do you have any racking? >> We do. We've got some space out at the
wastewater treatment facility, too. And we're trying to utilize that the best we can and and get creative. So, >> you have quite a bit of racking out here. Okay. >> We do have some. Yes. >> That'd be awesome. >> Yep. Of course, you got course you got chemicals you got to keep out there, too. Anyway,
>> was that >> any other comments? >> Where's the budget for the other part? >> So, the so the brush cutter, the price tag there is $87.90 and that would come out of the park and wreck uh repair maintenance grounds mower. So, uh with
that, that would bring my total to 15,338, about 51% of the budget. So, still plenty of budget left for the year. We're not going over. Uh, and like I said, that would be used more
of the parks. It will be used on some rightways and streets, but uh, we're kind of splitting the two attachments here with with the proper funds, one parks, one street. Uh, the the the quote you see in front of you, that is delivered and each
attachment has a four-year warranty. something that's new to me. A four-year warranty. So, good quality uh equipment. That's my request. >> That's the warranty you're purchasing, right?
Says you're purchasing a warranty here. >> They take it off. There's a discount. >> They're taking it off right below that. >> Thank you. >> Any other comments? Seeing none. All those in favor signify
by saying I. >> I. >> Oppos? It's approved. >> Thank you. >> Welcome. Water and sewer. We have an exciting project in your
packet with an application for a municipal project of the year award. engineiation of Minnesota. So, I hope everybody's had a chance to read his report.
>> Joe, you want to just get the highlights of the brief? I think it's >> Yeah, we report >> work with Jason to prepare and submit a uh application for project of the year for Orno's wastewater system encompassing the uh wastewater treatment
facility. obviously the outflow piping in the uh sanitary sewer collection system. So we put together an application. This is a annual award that will be presented uh at the seam conference. I think that's in late
January. Um, and I think we've, you know, got a great project that we should all be proud of and and, uh, I think, uh, it, uh, warrants the nomination and we did put that together. So, uh,
there's a lot of great information in here, some great pictures. Um, mind you, the application, we try to be as concise as we can. um even though it is a long application, there's a lot of great information to kind of highlight uh
within the project. So, we we did our best to do that. Um there are a few things that I would just point out in terms of the overall project. Um if you look on the last page of the application, it kind of talks about the financials. And we're going to talk
about the pay request for uh contracts two and three next on the agenda. But I thought the council would be interested in where the project ultimately came out financially. And so if you look at that uh last page of the application, it does talk about the fact that ultimately uh
the construction costs came in um about $720,000 under budget. Um, and that married with the non- construction cost, we ended up at about $670,000
on our budget. And so that's pretty significant. Um, really that's um a function of not using the contingency that we had built into the project. Um, normally PFA has us uh parcel out 5%, we
parcled out two and a half% and we ultimately only used a percent. So, um, you know, uh, completing the project with change orders kind of all in, everything done being $670,000 on our budget is something that every should,
you know, we should all be proud of. Um and we've got a great project um that's functioning well and was a very complex long project for the city to get through. So a lot of great accomplishment there that um hopefully everybody's proud of and we'll see how
the awards nomination process comes out. I think especially with Joe during that time there's a lot of cost increases that were going on as we were going through you know inflation that that was that was running at almost 10% for a while
>> you know so you did a great job off of that just wanted to make a comment on it so >> you win anything we don't >> it's just recognition >> you get free merge bells >> well and you know if we would happen to win you guys probably all get invited up
it's a huge conference. So, it it'd be great recogniz recognition for the city. So, yeah, a lot of good stuff in there. If you haven't read it, >> you have some time. >> You read page 19, um, place number nine,
unusual accomplishments under adverse conditions. That's a great summary of what's happened over the years, where we're at today. So, get a chance to read that, too. Yeah. Um, we need I'll make a motion we approve the uh
>> I don't we already submitted it. >> Yeah. >> Well, thanks for doing that. >> Yeah, absolutely. >> All right. Next is the contracts. >> Yeah. So, I do have a closeout letter and a final pay request for Fitzgerald
Excavating and Trucking. Um, the closeout letter kind of talks about the project. um the substantial completion dates, the final completion dates, of course the correction period or the warranty starting after substantial completion. Um this project again, you
know, encompasses for Fitzgerald contracts two and three essentially the sanitary sewer collection conveyance system, the lift stations, the water main improvements. Um we had original contract of about 17,221,000.
Um, as you know, we did have some um three change orders that increased the contract amount to 17,353,000. Ultimately, the project cost 17,226,000. So, we were under the contract amount uh
for Fitzgerald or they were under the contract final contract amount. And so there's a recommendation that the council approve uh the last pay request. That would be pay request number um
>> 35. Uh and essentially what we're doing there is there was a quarter% of retainage. Uh we're paying out the retainage which totals about 40 $43,66.72. Um there's a caveat with the recommendation that the contractor has
to provide uh the remaining IC134 forms. Um they've got I contacted them again today. They're working with their last sub to get their last form. Obviously there was a lot of suppliers and a lot lot of subcontractors with this. The
IC134 forms are issued through the U state and they essentially assure that the subs get paid or have been paid. And so we don't want to make a final payment until we know that their subs have been made whole. And so >> that keeps us from ending up any leans on.
>> It does. It does. And so the recommendation that I have is for the council to approve the final pay request. Um with the contingency or understanding that staff's not going to cut the check until we get the IC134s. I make a motion to pay the >> I'll second
>> the the outstanding $43,66.72. >> Do you feel that they've finished their bunch list? >> I do. And because I think that there's still some grading issues throughout that were
caused by them. And I hate that for that that cost to come back to the city to fix. We've got specifically on Sixth Street um the north side. I mean the dirt is 3 4 in lower than the road and
the road is starting to crumble into yards. I mean it's Yeah, I haven't seen that. Um but I would suggest that they have completed their construction. They do have a 2-year warranty. that are in that warranty period and based on how
the contracts are written, you know, if they have achieved completion, you know, if there are things that happen within that warranty, you know, they are obligated to come back and fix them, but we can't keep their retainage forever
and you know, it just it's that's not how the contractor set are set up. So, how do we move forward with with um getting some of these other items fixed based off of that warranty? How do we Well, we would have to notify them
that their issue that issues exist. Um they did just uh replace some air and vacuum release valves. Uh in fact, they replaced three of them last week uh that we've been having problems with. And so
they they're you know they were completed, they were operational, they were part of their warranty um and they came back and addressed them. And so I guess the first step if if if you think or others city staff think there are issues that need to be
addressed and we need to essentially send them a letter and notify them of the issue and that corrections necessary. >> When is the 2-year warranty period up? uh two years. The warranty period starts
with substantial completion um which was reached based on the warranty letter um >> October 1st. >> October 1st. >> It says project final project was
completed was October 1st 2025. >> Yeah. So substantial completion was September of 24. Oh, okay. >> And then final completion um is uh October 1st of 25.
>> That's final completion, >> right? >> We go over the 24th is what we're going to be doing, right? >> The 24th. Yep. Yep. So, it does talk about the substantial com or the correction period in that first paragraph of the letter extending to se
September 1st of 2026. That would be a contact Jason situation and you need to come out and look at it for that's what I would recommend or at least contact me and make me, you know,
take a look at it. If it's an item that needs to be addressed by a warranty, then we write them a letter notifying of them and reminding of them of their contractual obligation within the uh in the warranty completion date. Uh this letter kind of sets the framework for
that uh as it's why we reference the correction period. Um and then we address it. >> So that that's the normal course of action. Um, we did keep the contract a little open a little bit longer because there were some outstanding restoration
issues that just took forever to become established. Um, and the contractor is impatient about that as all contractors are. >> So, I just want to make sure we're not closing the door on potential repairs
that still could be out there. >> Right. Right. I can take a look at that. like you said sixth street, right? >> Yeah. >> I have to take a look at it. Pretty much the whole strip down the north side of Sixth Street. So, okay.
>> Is that coming into River Park? >> Yeah, that's in River Park. >> All right. Any other comments? Same. All those in favor of the closeout letter signify by saying I. >> I order summary sheet on page 29
for your reference. Last item is uh make a motion to approve the future actuating trucking pay request number 35 43,000 $66.72 >> second
that was one we just did that one we just Any other comments? All in favor signify by saying I >> I >> post is planning and zoning.
Dan, do you want to speak to that? Uh, I believe in the packet. >> Huh? >> There's there was no memo in the packet or something to explain. Well, what we were looking at um you can
go ahead and talk about too many audience discussed potentially putting together an RFP resilient support services to make sure that um our contracts and our services are up to date. I don't think that it's been well
I don't know for sure but I've been told that the last time the RFP was done was approximately 20 years ago. Um and so it was consensus with the group that if that's the case that it's time to look at um our contracts again and see what
else is out there. >> It's just a due diligence thing. So um so planning and zoning is looking for council's approval to start to prepare an RFP um for zoning support services. And when they get that they would
the planning and zoning bring it to council to approve before sending it out. But this is just asking to start the process of preparation to do so. Yeah, I guess the question I would have
I mean we review contracts at the beginning of the year and you know RFPs in my opinion for something like this would come from city staff rather than from P&Z but I just see that as being
that's that's the desire of the council but I think it's um that's where it should originate. I can >> well we we had somebody that's um pretty capable of writing an RFP that it might
take away from city staff and have staff look at it after we turn around and and write it. But we have somebody that's that's very good at doing that that's that's working for P&Z. So just might make it easier. >> I support
I support that. So, >> well, no, that's what I'm saying. So, all we need to do is is for us to be able to move ahead and and take a look at it. So, >> and I think that having um P&Z prepare it and then maybe having staff review it
um would be reasonable as well. So, saying it needs to be a final edit or whatever um that would be perfectly acceptable from my eyes. I make a motion that we turn around and and start doing
and doing the writing for an RFP for that one. So, >> planning on start. Yeah, I'll second. >> Well, further down the further down the agenda, there RFP for all engineering services. It's all the same stuff. So, why not look at that all at the same time?
>> So, we absolutely could. I think that was part of the discussion is that some that that >> that those >> that's where the that's where the zoning support has been coming from anyway is the engineering services and >> so you're looking for both. >> No, they're two separate ones.
>> Engineering is one >> and zoning are two separate ones. >> Okay. >> They're both stand and they both are able to work together but they're two separate ones from my understanding. So, and I think that that was the discussion is that um
that if that's the if we want to look at that as well that it's reasonable to look at both of them together or send them out together, >> I would think. So, yes. >> So, do you have this budgeted for next
year? You're going to do an RFP, but in terms of cost, >> there's no cost. I know, but if you pick someone else, there could be a potential that rates are going to change. Like, are is that budgeted appropriately? Are you going to be budget neutral?
>> I would imagine we would need to be budget neutral. That's what I would say for anything to happen. So, >> okay. Generally, those costs are passed on to who's ever requesting zoning issues or lots, but >> we're we're working on that, too. So,
but that's after the first year. So anyway, the motion to let us go ahead and approve. So >> So I raised the question why >> because >> why why why should we consider
um you know bringing in another engineering company in midstream of a major wastewater sewer project? Why would you do that? >> Well, it's a good reason. I don't I can't understand. It's it's the 20 years
that we haven't taken a look at it. >> So what's wrong with 20 years of consistency? >> Well, if if if everything is great, there's nothing wrong and we'll keep where we're at. There's nothing wrong with checking, I think, is watching the money for the community much better. checking means in my opinion of what we
just approved or reviewed was a huge project and now midstream we're looking potentially at another engineering company and I don't understand that rationale at all. It's just totally if if
>> this is mindboggling why we would want to change engineering companies. Can I make a point? Right now the motion is just for zoning. So I don't want to get us off on engineering when we're talking about a motion for zoning. >> That's a later >> I see combining but I want to make sure it's engineering or zoning only. But
even that >> if if >> so zoning what's the difference between zoning maybe there isn't. Are we looking at new planning? >> I don't see a difference >> versus zoning. Well, you have your >> planning services looks at zone codes.
>> Yeah. You have your planning zoning. I think that's what they're getting at is the planning services side for the zoning stuff. Yes. >> For this particular one, >> that I look at it as a due diligence. Just check the box to say, "Yep, we're
still good here." That's the way I look at it after >> price checking. I mean that's >> I can appreciate >> and service checking as well because there are >> there are additional
>> uh advances. I mean somebody could come in and be like well we can do this with AI and we can do this that we don't know about. Um I think it's more of a due diligence. I don't have a um high hopes that it's going to be fruitful but I
think that it's due diligence. I think we have we should be checking prices more often than 20 years is >> I would agree with the checking. We we've done that in the past with other things, but I just think that if we're going to check to be checking, I think
I'd prefer to do it after we have our complete sewer system in place. >> I don't want to wait five years. >> I don't want to wait five years to take a look and check and see what's going on. We could be saving a lot of money in five years. I think that's more appropriate than in the middle of a major project. I just
can't grasp because we run the risk right now. If we do it and if if Stantech comes in and is the lower one and we choose them, that's great. But we run our taxpayers are running the risk of a different engineering company
coming in. And we already know what phase 1B is going to look like because we put that in the feasibility study back in 2015. in 2019, >> but this is just >> let me please finish. So I feel like
that's it could be a big detriment that we're taking this risk of potentially bringing in another company that has no wherewithal where we're coming from with the project. And so the cost of them
coming in and doing that for phase 1B with everything else walks away from us with Stantech. that experience because that has been proposed that was in the diagram that was in the in his report we know where it's supposed to go they looked at it that was all part of the
arrangement that we put into the feasibility so I just we can vote for it but I think we're we're there's a lot of risk by doing this in the middle of a major project
>> I think you're lumping them together I think we're talking about just the planning and zoning piece right now. Later in the agenda they were talking about engineering and an RFP. >> Yeah. And I think that's but even that aspect right now Stantech engineering
and planning is a team effort. Now, we could be looking at a risking of a planning working with Stantech and not saying that it can't work and maybe it does work in other cities, but it does make for a nice onepoint
touch point for either and those guys can work together. I just feel like it's really something that is >> I I think that due diligence is important especially when we're looking at at the cost increase of what we're
playing around with the budget that's coming up. I think that that's the the smart way to do it. Um no decisions are being made by doing that. It's it's a matter of of coming up and just seeing where we're at. We don't know. You know, 20 years is a long time. I we don't we
don't know. So, why take that chance? >> Why not? >> Why would you want to take that chance? >> Because if we can turn around and save money and and figure out what it is and make sure that they're on board with where they should be, we it's the right thing to do. >> So, where are we saving money?
>> We don't know yet. That's why we're doing an RFP. >> Well, if it's somebody different than SANT, there's going to be extra money that's going to be >> You don't know that. It might be saving money, not costing money. It might go the other way around that there's a cost savings. That's what we're trying to
find out. Can we save money from city? >> He's not bing me over speed. >> So, we're looking at cost savings or we looking We don't like what Stant Jack's doing and we want somebody cheaper. >> We're looking and just checking to see what's there, which is the wise thing to
do with city money. It's the wise thing to do. We have nothing to lose by checking it after 20 years to make sure that we know that everything is where it should be. That's the prudent thing to do. >> I would >> professional engineering is I'm sorry.
Go ahead. I would I would like to to make a friendly amendment that we table this till maybe January and then we can have members of PNC who have been talking about this longer come in and present and actually discuss some of
these concerns. So I that's what I would I would I would suggest that we table it um the January meeting to discuss it more and have uh
our chairperson come in and discuss what the expected outcome of it will be. I think that will be helpful for for everybody accept your family motion. Okay. So, you want to make your
motion to table it then or >> uh I guess I made a motion I accepted his friendly motion that there was to table it till January. >> All right. There um I'm okay with that. I I think we need to have more
discussion to make sure we're um and I think that would be good if we did that. All in favor of the motion to table till January and have more input from PNZ signified by saying I >> oppos
they fell asleep back. Oh. Oh, we're here. Oh, it is plenty to pretend you're freaking just >> like 11 o'clock apparently. >> It's our magic hour. >> Well, we got plenty of time then pumpkins.
>> Okay. We get a resolution that there is which is resolution number 25-2 2025-26 uh to accept a donation that there is for $1,000 from Robert and Jacqueline Ruber who wrote the check out for for
fire department. So, uh, just making a motion to accept that >> second,000, right? >> Thousand for the fire and then there's a,000 for first responders. >> We're just doing one. >> We were just doing the first one because
there were two separate chaps that were done. take a roll call, Jason. >> Um, just a minute. So, I'm just reading through it again. I'm I'm looking to see where it says.
>> See where it says what, right? No, I just looking at the warehouse just a donation combined to contribute to the fire department for benefit of future training. So that would go into their um equipment >> capital equipment or pillow 25 capital outlay.
>> It goes in training or or equipment purchases, but it's for the fire department >> says as law by law. >> So is that the 100 fund or >> it'll Yeah. So it'll come in, >> you need to put something. >> It'll come in as a as on the 100 side as a revenue as a donation
>> and it'll be in the notes. It'll be earmarked that this is for fire department expenditure >> um for whatever for their cost. So it's it's airmarked and noted in the system for that. >> Make sure it's clear. Is that correct? Right.
>> I would have to double check. It will come in the 100. It can be if it if you want it to be CIP, it can be CIP. You have a preference >> VIP fund or 100 fund preference. Just as long as it's just as long as it's earmarked for us and we can
use it. >> They'll I think they'll recognize I think >> then I I would take it as a 100 now instead of going CIP because then that way it's you know available to be used okay without you know identifying as CI. I think they'll get I think they'll get
more noticeable benefit out of the 2100. >> The one thing I'll ask on >> when it comes to purchasing something if you know like hey we want to use this $1,000 we can mark that in the system so we know that it's been used. >> Okay.
>> That way we know. So if you have an expenditure even if this part is up so you guys like $5,000 we want to use that thousand of that donated money just so we can be able to know okay this has been used up for the year at that point it be kind of nice to send them a thank
you note they already did we already did >> okay cool >> thanks for the roll call vote please Hi, >> Councelor Phillips. >> Hi, >> Councelor Pendigrass. Councelor Spring.
>> Hi, Councelor Rice Robert. >> Hi. >> And the next one is for resolution 2025-27 and it's again for the $1,000 and um that's to go um to the first responders.
That would be the same scenario >> dedication to something and we did and we did already. Thank you. >> Second. >> Ryland, was that your motion or Jim? >> Any other comments? It's very nice.
This is um is this a the rumors? Are they a resident of the ordinal or who are they? >> They were in town. >> City passed away. >> I'm sorry. >> They were city residents live on West Center. Okay. >> They passed away.
>> Thank you. Any other comments? Roll call, please. Mayor. >> Hi, Councelor Phillips. Council Penigrass. Councelor screen. >> Hi, Council Riser. >> Hi. >> Might sneak out if uh I'm not needed
anymore. >> Thanks, Joe. >> Good. Thank you. >> Okay. Uh fire relief has a donation of 2,000 to be given to the Ford food pantry. government shutdown needed food for the
Thanksgiving holiday. There's a memo in our page uh 3334 Jason put together. >> So the the $2,000 was the one that there was for fire relief that um they had approved. They just wanted to make sure
you knew about that going to >> uh to the the the food shelter or the food bank. Also, um it's my understanding that um the Presbyterian church is closing. I don't know if we've got a place for the food shelf now or what' you find out?
>> I did speak with Jeff Easy. Um the church congregation is going to try to make a go for it for another 12 months. So, they currently don't have a housing issue. >> Oh, okay. because I thought that was an understanding we were looking at out of that. So, but the $2,000 has been
approved for the relief to forgive that >> here. It says $3,000. >> So, that was different. >> These got put in two different spots in the packet. It looks like that letter that's in there is for >> further down for the 29
resolution. Yeah, I think >> um that one is the one that letter would be under financials. Page 51 is that resolution. That letter should go with that one. >> Okay. So,
well, that's the 10% gambling that there is on 51. This is a demo. >> 50 is 2% g 10% gambling. >> Yeah. So tell those >> 50 is the taking in is the recognition of the the money that where we haven't
had those resolutions before. We're getting ahead of ourselves on this, but resolution 2028 for this year. That is a resolution that shows the um funds that the city has brought in for the gambling up to date. Um that's just a resolution that some of the auditors have been
wanting for. We need to start doing monthly every time we bring them in. Well, this is our way of catching up on all those. So, they're recorded in a motion. That's what that one is. And then the 29, the resolution 29, that's one where city staff came together as a way to give back to our community. That's where
that letter, that memo comes in is wanting to utilize monies for donating to the food pantry. So that letter should be down with this one. >> Was that 2,000 or 3,000? So later on that letter says 3,000 in the back page.
>> That's what I saw on page. >> Fire relief is fire relief is donating 2,000 and city staff is asking council to use >> three >> three to donate three. So, they're two separate donations, a $2,000 donation
from relief and a $3,000 donation from the city using 10% contribution fun. >> The fire relief has nothing to do with city approval. That's something fire relief said we're doing this and they we have the check to give out. That's that's just a notice. Hey, this is what
the fire relief is doing. So, that if that clears that up struggled with that one. >> Any comments? Yeah. >> Well, what >> about the relief on on that one?
>> We we voted to donate $2,000 of food shelf. That was before we knew that the city had a a memo to donate 3,000, but >> but ours is coming from the funds that we brought in off of the the 10% gambling. That's where that's coming from.
>> Yeah. >> The fire relief is donating from their own funds. Yeah, >> that's a separate completely separate thing. >> So, page 51 has resolution 25-29, but it doesn't have the amount and it's got X's.
>> That's where it left up to council. We were recommending an amount, but we didn't want to put it because we want to give back to the community, but >> I I mean a thousand, 2,000, whatever. Like, we just Okay. >> We wanted to make a recommendation to do similar what fire relief did by donating
money. Um Mel did a lot of work on this putting together information about the needs of the community and what's out there and we want to be able to give back as well. >> So we're giving 3,000 fire relief money on top of what the 2,000 are giving. >> No, not from fire relief on the gambling
fund. >> No, that's I said >> No, you said from Fire Leaf. That's different. Fire Leaf's own entity. The gambling fund is money we take in as revenue that can be spent. They're giving 3,000 addition to their 2,000 priority >> suggestion or >> and it's a suggestion. It's whatever you
guys choose. That's why we kind of left it blank as an option. Like we that was our recommendation as staff. We felt 3,000 would be appropriate. >> But it's it would come from those funds and it's whatever council decides. So that's why in the resolution we left it as X's because we didn't want to put
in an amount yet. >> So that would be to our local Yeah, >> they have room for $5,000 of food up there. >> So, we go back to page 334.
What we have there is a memo. There's no action. It's just a >> that memo is supposed to go with was supposed to go down with resolution 29. >> It just >> supposed to be up here. It's supposed to be down. >> Yeah. somehow got separated.
So I make a motion to approve 202529. Okay. for the fire relief which is or for donation from
the 10% gambling to go for $3,000 to the food relief food shelter. second. >> Okay. I'm sure they'd be very appreciative of that.
>> Any other comments? See? None. Roll call on resolution 2025-29. Mayor >> Ior. Hi. Councelor Phillips and Councelor Rice Harper. >> Hiel Pentagrass. Hi.
>> Councelor Spring. Hi. She made this and put a different one. >> That's standard toilet. >> So, we're going to do number 2028 while we're at it. >> Yeah, I think we might as well. So, uh I make a motion to accept the monies that
have been from January to October for the 10% gambling from the fire relief that come into the city. Second page 50. >> This is similar to what we did last month. Yeah. Yeah. This just lays out
the ones that are missing. Yeah. They had done the one for the month and then we just put everything in for for the year. $7,974.31. Any other comments? Seeing none, all those in favor? Second by saying a roll call, please.
>> Mayor I. >> Councelor Phillips. Hi. >> Councelor Risar. >> Hi. >> Councelor. Hi. >> Councelor Spring. >> Hi. Oh, let's go back to page >> 53 >> 35 >> 35
>> streets and roads. >> Well, now wasn't the fire department giving two 2,000 to the >> We don't have to approve that. That's for them doing a direct with anything there is for the city. >> Just notice
>> the streets and roads Jason. >> Dang, we can remove that. We missed our window there. Okay. Okay. Next item is a EDA is a update of what's going to happen in December with
the community voting for um two choices of logos. It's okay. I worked with with Mel to help out on the web page. You solicit responses back through the month of
December. >> You say that's going to be a community vote on that. What's that? >> You say that's going to be a community vote, >> right? You can be via voting on website. link to the local one or two survey the
uh this be our city I'm assuming website and Facebook pages. >> Yeah. So both of please vote there a motion or anything or discussion
on that? >> No it's just an update. >> I don't think so. I think it was all all we when we accepted the branding program project that was all part of the >> I actually wanted to make a comment on that and I know that that's part of it.
I think that it should be in color not in black and white because I mean you could make it purple and people wouldn't know it. I think we should know what those colors are what the actual logo looks like instead of just black and white.
>> Mel, do you want to touch something? So, it was really important to the steering committee that by the time we got down to the final two choices that when it was presented to um the public that we would do it in black and white just because preferences, right? So, Daniel
may be turned off to a certain logo because it's covered in pink and he just doesn't like pink or green or whatever the color is. We didn't want color to be influential in the logo choice. We wanted people to stay focused on the actual logo. That being said, this is
for the public survey. When this come when we get the public input back, this will go to EDA and it will eventually come to council. Council is going to have the final say. So, it's going to come back to council in color. It's going to come back to EDA in
color from the steering committee. Um, but the the the decision from the steering committee is that it's going out in in black and white for most neutral kind of voting for the public. >> Yeah. I just think people with the color
will, you know, people will will jump at it a little bit differently. >> Just found that to be really um too influential because we even we tried to introduce color into the steering committee for and it was uh really made things a lot more difficult. The two logos are different enough that they
would have to be colored differently to Yeah. I I can't imagine you'd be coloring them the same either way. So, >> be colored the same, but it's going to be what we're going to see as our logo for the city is going to color. >> Yeah. >> So, to vote on it, it should be the
color that the city wants to vote on. That's that's where I'm coming from with it. >> And it will be coming to you. Yeah, >> that's my understanding. Well, we'll eventually see it both of them in color, right? Or just the one.
>> Um, >> both of them should come in color. >> Yep. I think they're both going to exist, you know, be displayed to ADA Infant Council in color. Um, and then they'll just be presented with the public results. >> All right. Next item is
I make a motion we approve Carl Rogers membership of field of open position on the EDA board. We're in 37 right at the bottom of page three approval of Carl Rogers agenda.
>> Who doesn't have that? >> Doesn't have that either. I don't have that one. Page three, I got tulip tree branding on there. >> Page four. >> No at the top.
>> Employment offer some words. >> Lost job. >> Do we have an application for >> I think it's in the agenda or >> maybe it's in a consent agenda. >> Oh, is it? >> I thought it was. That's what it prompted me to
put on mine. As long as there's one >> came during the EDA meeting and interviewed and the EDA board expense we have one there's >> that's
consent. agenda in the EDA minutes. >> There is >> page 898 is his application. It's part of the ADA minutes. It's in the packet.
>> Yeah. >> Was there a motion? >> So, um yeah, approve it. I second it. Was there a second? >> Yes, I second that. >> Daniel, thank you.
>> Yeah, like his applications, he brings lots of experience from a realtor standpoint and he's I shared with him our action plan and we seem very interested in helping out. that
>> she said from parks and trails too. >> All right. Any other comments with Carl's approval? See none. All those in favor signify by saying I. >> I. >> I. >> Sure. We're back to page 37.
>> 37 with the employee relations committee. >> No, this is the approval of Caleb somewhere else. What's I saw him >> 37 that's underg
before we get to the job application >> Jason would you want to speak >> yeah we um so we've done a couple rounds of interviews um for the replacement under Kane and so after a second rounds of interview, we do have a candidate
that we're willing to accept an offer on um to help support um the public works department. Um again, I think he brings a lot of different experiences. Um he actually I think would fit in nicely. Um has a
really good personality, willing willing to learn. Um, I I think you know, Kane, you guys had time with him as public works. I think he's going to fit in well. I think there's probably a lot of growth opportunity for him, too. Um, so we're
recommending bringing him on staff. So you mentioned potatoes potential start food. >> I don't did we talk about start dates for him? I mean two weeks. >> Yeah. Well after two weeks of beginning
of December first week of December time frame was the potential starting. >> So start of the paper then two. >> You really tested my paper a knowledge aspect. Yeah. So the
December or November 30th, no, November 1st is the start of a new pay period. >> December 1st, >> but that wouldn't quite be two weeks. So I think it was maybe the 8th was the start. So we'd start at least at the halfway point of a pay period
spot. So >> all right, I don't think we need to do anything. Uh, we probably need to make a motion to appeal. >> Yeah. >> Um, next item is a >> I think you need a motion. >> Okay.
>> Do we need a resolution? >> We need a resolution. >> A motion to offer employment to Ross job. >> No, this Joe say Joe. comments with none. All those in favor signify
saying I >> I >> I have a job application. So with that, I'll follow up send him the email notification he's been um selected and give a information that I had sent out
for him accepting it and we'll work out the start date as soon as I have that. I'll notify DRC council and okay start just keep everybody in loop of when the expected start date is all that. >> Right. Um,
next item is a fire department Caleb Schroeder application for his uh I guess fire department. Fire department. >> Make a motion to accept Caleb in the fire department.
>> Seconded. Any comments, questions? He's been on explore program too. So he's got his feet wet already. So >> I have one question and this is more geared towards Yan. Um we had talked
about in our last meeting where are we at with kind of getting a job description put together. >> Yep. Yep. I'm I am work I am working on that. >> Okay. Like I don't I just I don't want to I I don't know what the staffing levels are, but I want to get that done before we continually hire. We want to
make sure we have that job description done to help with that process. >> So, >> are we adding a a member or are we filling a vacancy? >> It's a vacancy. >> A vacancy. Do we have a number that we
>> at? The code says 30, but we're at 26 with we're at six. This is a great this is a great thing for us and I think other departments would really like and they want to see this too that we have an explorer program which is a great
feeder systems into you know a volunteer you know full >> I'm just wondering on numbers right now >> all in favor of Caleb Sher's application signific saying I I >> oppose
approved. Excellent. All right. Um, new business. Couple discussion items. Oh, wait. This first one, I guess, is start to fire all over again. >> Start the fire all over again.
>> No. Well, do you want to put in the same bucket or >> had a discussion? I I have my same discussion in hearing. So >> yeah, do we want to move that to the January January have that discussion in one night? >> Oh yeah.
>> Yeah, we don't have we don't have time for sparks yesterday. >> We got firefighters right here. We get >> Yeah, they want to get their hoses wet tonight. >> All right,
next item is uh Jimmy. No. Which I'm trying >> on cuz I lost back again. >> Fire truck. >> Huh? >> Nothing in the package. So >> there's nothing in the back of the fire truck. No,
>> you want to discuss selling that? >> Yeah. I want to discuss that uh the city gets involved with selling the fire truck because we're having issues. I guess we got one quote that there was or an offer for what 7,500
and we couldn't take it because we had a different u or I guess what do I call it a floor that there was for 10,000. Um and so it's just tougher. Logan was working on it. He's run out of time and
so since the city's got the title, we wanted to have the city up. >> You want me to take time to set up a public service account? >> Our public surplus account. We have the podium, please. >> Sure. >> So this is for this is for engine our
old engine 2. Okay. 1991 91 engine. Um we had we've had a few discussions already uh with council um and then many within the department on how to sell it, where to
sell it, how much to sell it for. Um problem is is we have a bunch of volunteers, right? Um and this this is timeconuming to try to get try to get this, you know, out there and and get it sold or take it to an auction house or
whatever. Um, also we don't have the authority to make the, you know, decision on what, you know, what we need for this truck >> and we don't overtitle. So, the city does. Um, so we're we're
asking if we can get some help or the city city staff can can take over for us. We've got all the specs, got all the information, we've got all the pictures, but we need someone to take it over for us.
>> So, do we want to open up that open up the account on public surplus.com? >> Well, we can >> the national website. >> We can certainly help with that. And I've talked with Mike a little bit about this. Mike, you had some guidance as far as direction how to kind of proceed with this. >> You want to just kind of speak to that?
>> Yeah, briefly. um briefly. Can you hear me? >> Yep. >> So, yeah, I've sold a couple of them. We sold one in Lewon a couple years ago. We've sold um just looking at our firm system. We got forms for this. So, but
it's not it I don't do what I do is I draft the documents. I don't figure out how to sell it. Typically, my I'm involved once the city's got it ready to be sold, then I prepare the necessary documents. So, I do know how they do them. Was the value what was the value again? I couldn't quite hear what Jim
said. Was it 75 something? >> That's what we had gotten an offer was for 7500. >> 7500. Okay. So, in that instance, because if it's The reason I'm asking is you'd have to do competitive bidding if it's
175,000. Usually, you use a something called a cooperative purchasing alliance um to do that, which is just like an online auction basically. It's not even an auction. It's like an online um used used equipment retailer and so the
league has a list of them that you can use and that's probably what for that little amount that's probably what you should do. Um the other thing you can do is just directly negotiate but I think almost everybody uses those websites now and and the last couple that I sold were
sold to like Alabama and some other place you know and we need just a list of information. Um, uh, the certificate of title for the truck. You need you need the description. That would be the year, make, and model. Um, any additional
equipment upgrades or additions. Um, you know, are you requiring a down payment? And in this case, you wouldn't probably it's just such a small amount compared to what they usually are. Um, and then the address and identity of the
buyer. and then the how it's going to be transmitted. Are they going to pick it up or are we going to deliver it? Um, so those are the information and if you give me that information, I can help you. But first, you have to identify a buyer and how you do that. I think Jason, I don't think it's a fire
department task. I'm not surprised. I'm not surprised they're asking for the help. Um, every time I've ever deal dealt with this, it's a staff person, like an administrator or a clerk working on it. And typically you just get it up on one of those websites and then they
take a cut, but when it's $7,500 the value, I mean that's not a lot. A lot of times they're a lot more than that. So, um, yeah. So, I don't think you need to even make a motion. Jason can just work on it and then when he gets the get finds a buyer and a price,
I can plug that into our bill of sale forms and we'll just sell it that way. So, it's not a big deal. It's just a Yeah, I think it's a staff issue here >> and we just need to get it sold at this point. I mean, it's been sitting around for >> a year,
>> a year or more back out again being headed over. So, it's back out here again. >> Last last need somebody break the windows out and have vandalism issues take care of. >> No, we'll work with I'll talk with Mike
a little bit more just to get the site information. We'll get that set up and get that going. We'll work you to get all the information correct and we'll start the process on that >> and then the council will approve it. So after you after you find a buyer, you put these documents together and we'll
either put those in the packet or just do a resolution or something. Um I'm not really concerned when it's less than $10,000. I think Jason's right. You just got to get it sold. So >> I make I make a motion that we get it
sold then. We're not going to table it. >> Well, we can if you want to do anything. >> Um, okay. I think we covered the financials already. There's some reports.
>> Yeah, there was uh some check distribution stuff, different things. That was just um I think everything is is pretty good. The only thing I was going to make a comment on is for the year-to-day revenue expense was from June 30th that you put in the packet.
>> I originally will do this. >> No, it's June 30th. It's like h doesn't quite keep up with what we want. I just wanted to make sure you knew that. >> Well, yeah, we'll get a we'll get one. >> I have a current one from Friday that could be shared. >> Yeah, that'd be great. Yeah, I just
again that was one of those things I just want to bring your attention to. >> You guys have a good night. Thanks guys. >> Thank you. I had one couple of questions on the ex revenue expense report and it might be like apples to oranges but under that
financial uh page 43 or 206 of the actual year to date >> 42 >> I'm looking >> 43 >> under the financial administration like there's salary and wages coming out and
there's like another other project. >> Is that because we shifted things over into that bucket? >> Yeah, I'll have to look with that. Um >> like this the other projects there's 60,000.
There's wages coming out. >> Yeah, wages shouldn't be there. I don't know. I'm guessing they got miscoded at one point >> was the is that is that refunded then? So it's zero at the end. >> I scroll up. >> Yeah. No, because this >> Oh, that's percent variation. Okay,
>> we'll look into that. That's probably just something in the conversion when it crossed over, pulled it, put it in the wrong bucket. Nothing >> nothing that looks like a onetime payment for something for payroll or >> I obviously have no idea. >> The 60,000 the other and projects. I
know that was um something, but I think it was a reimburseable. I'd have to look back at looking at the 41500 uh-42060 >> on that same page which is 43 towards the bottom. That's where you're looking at the other projects. >> Mhm.
>> Okay. Yeah, that one I I spotted too. But I just looked again at the 630 and I'm kind of going, "Wow, that's >> Do you think that's just something that's coded wrong >> in the for the salaries and wages?" Yeah, something got coded wrong there. >> Yeah, the salaries and wages, that's the top one.
>> I'm sorry, which one are you? >> He was talking about the 60,000 the other projects. >> Yeah. >> 5661 down as >> Yeah, the 50 60,778. >> Um, so that went in and out.
>> It was League of Minnesota's insurance thing was in there. >> Should that be coded there though? So that's that's because this is from June. So you're looking at the wrong thing. So I'm looking at it here. So it went in as 55 for the League of Minnesota Cities and then it got taken out
>> um >> right here of this one and put it to the profit place that it was supposed to be. So the the current balance of that budget is actually $5,927 >> of the projects and >> Okay. But still over >> still over. Yes. But that that amount
was a a journal entry >> fix. Correct. And because that was from June, that's why you're seeing it in there versus current to date. You see 5,000. >> Okay. But you're going to get that, right? >> Yeah. The year has been >> it's already been fixed.
>> It's updated. >> I was talking about getting the year to date out. >> Oh, yeah. Yeah. We have a current one. I made a note. >> Thank you. had another question on 43 um 002 street lightning.
>> So we have a budgeted amount of 2,000 but there's a year to date of 2,100. >> That's for electricity for street lights. >> Why didn't we budget anything for that? >> We moved that into streets and roads.
>> So then it probably got missed. So it's now on streets and roads versus its own. >> Yeah. So this was all these were all payments made between January and March of this year. So when I was by myself put it in there, I probably missed. >> Okay. Okay. >> Put them in the wrong consult people's
co-op payments. >> Okay. >> So any other comments on the financials? >> Is that right? I mean I know looking at old Okay. I was just looking at >> have some current information on that.
>> I was just looking at the bottom of 47 the total funds in and out. We've over spent by 100,000 but it again this is from June so maybe things got coded wrong.
So, we're overextended based on what's in the packet. >> That's all right. Okay. Just making sure. >> We also I don't know. We're getting another $900,000 in December. >> Okay. >> That'll be dropped into there.
>> So, it's going to look like we're overspending stuff, but our second payment for the >> year doesn't kick in until December. >> So, Okay. Thank you. >> Curiosity
>> page 49. >> I just got it in the water. 5409. Snack effect. >> Snack effect. >> The new gas. >> That is >> Yeah,
>> snack. >> I got to know what that is. >> That's our franchise. Yeah. They got the gas pumps turned back. >> They finally got gas back. >> Oh, did they? >> They got the light on. They didn't have gas for a month. >> That I will tell you is a nightmare in itself right now with that business.
There's a lot going on with the back side of it that we're trying to, you know, we only do so much, but we want to we're working with them to pay bills. That's the big thing is the water usage right now. And but there's other issues on the back side that we are watching
them very closely because of the problems that >> okay >> consent agenda >> pull out oh I had one question on the consent agenda was >> let's let's make a motion Then we can
amend motions to >> make a motion to approve consent agenda bill. >> And I want to I'll second but for discussion. >> Looking at uh uh page 60
under parks and trails. What's going on? Yeah. What's going on with the mind deal with the fencing? >> Um right now the uh my contact Vendot said that the prices were coming in
really high because it's the end of the construction season and so they will re going for quotes early spring and those spring they're not putting in now >> they're not getting it done this year now then >> right >> that's
they did get quotes but they were really higher than what they anticipated from a private contractor so they're going to hold off and do it next early next spring when the construction season starts Is that how does that violate our purchase agreement? >> Does that violate our purchase agreement
for that property? >> There's never any date. >> Okay. >> Yeah. >> Understanding there. >> I just understood as we had sometime in October >> by end of October. >> That's what the lady told me. This didn't work out >> and she didn't share any quotes and she
said it was just higher than anticipated. So >> great. >> Um, PNZ minutes need to be completely pulled out for another time. PNZ haven't had a chance to review those. Oh,
>> all four of them. >> And then the other for the liquor licenses for the two or >> Yeah, I'd like to start seeing the 67 dollar, but yeah, >> I don't think those should go under consent, should they?
>> I I wouldn't. So, just so you know, um annually um the um alcohol and tobacco sends the renewal form from the state to
us. It's pre-filled in. Um they do that for 3 years. Every third year they have to refill out all the information by themselves. Um so, as soon as this comes, this comes directly from the state. Um we collect
the fees um from the businesses and um then this gets sent down to the Mstead County Sheriff's Office and they redo the um background check that's done annually and then this automatically goes back to the control board. So
um alcohol and tobacco is this is an automated renewal that they do. Um I'm just I'm commenting on your comment to take it out of consent. I think on the years that were there if it were a new application it would not be in consent. >> It would be its own IR.
>> Correct. Okay. >> It would not be in consent. These are just actual these are just renewals and if they pass the background check. Um and they can certainly be moved if you want, but for sure if these were like a new liquor license, they would not be in consent.
>> We've just had temporary ones put in there before. >> Yeah. should probably not be doing that. >> This the sale of one business here was put in for the renewal even though as a new business owner >> oh
>> was put in. So >> that's why we were probably >> however you want to do it but definitely a new a new application would not be in consent. Okay, be fine with that for the
PNC out. And Paul, you had another >> Yeah, I wanted to pull the uh page 91 the EDA minutes or memorandum from the EDA. I guess it is
>> branding project. >> No, it's not just a branding project. I think it's >> approval of minutes. Hey, there's more than just branding in here. Also talking about doing the comprehensive plan. I believe we're looking at re looking at
the comprehensive plan. >> They've offered to do that. Yeah. >> And >> it's a 93 >> between 93 and 98 is age numbers. The stuff is in here.
No, >> page 94. And before they talk about the comp plan, it talks about a comp plan. They were offering their services and I just question
why the EDA is looking at the comp plan. We're doing just to employ some type. >> No, because they would be part of doing the comp plan. Again, this is a group of citizens that's excited about doing projects and >> I understand that. I know what it is.
>> So, >> and all that will come to council. >> Yeah. Yes. Yeah. That's that's the EDA role is to look at that. >> Anything else on the consent agenda? Seeing none. All those in favor signify saying I. >> I.
>> I post. >> Make a motion the meeting. >> Second >> on November the 19th and >> still the same day. >> Barely. It's like deja vu. >> Yeah, right.
>> We beat last night 11 minutes. >> Hey, you can wake up now. >> Okay. So, I just have a quick clarification, Paul, on yours. You said to pull the minutes, but then we talked about it. Are they being left in there? I'm confused that >> I said memorandum. >> You want them pulled
>> if it's all part of the EDA? >> It can stay in there. I wanted to discuss it. Okay, I got you. I just want to make sure I was documenting it right here. So, >> no, I brought that up at the beginning. But we but we do understand that it comes to any time we get to the consent
agenda time. So yeah, you know, >> yes, I I'm not gonna You want me to make myself >> stop it because I
just end it for everybody here and girl.