a >> monthly city council meeting. It's October 21st, 2025 6:30. So with that, we do a roll call. >> Mayor Ist, >> councelor Pentigrass >> here, councelor Phillips >> here, >> councelor Risorfford >> here,
>> councelor spring >> here. >> We've got Joe Palin here, Mike is online, and Kane and Rachel. conclude our meeting >> and we have two guests, Andrew from
Smith and Schaefer and Lori from WSB. >> So everybody, thanks for coming. And with that, we'll look at our agenda. I'll make a motion to approve the agenda. >> I'd like to um second it for a
discussion of both the city code repeal and ordinance. Anything else? >> That's my concern. >> Comments. My concern too. >> My concern is the city codes to I'd like to remove that from the agenda. I make a
motion to remove that from the agenda >> from page 13 to 257. We didn't get this packet till today. We need one more time. to look over 250 some pages.
>> Yeah, that work a second. I'll do a second on that. So, with that, uh any other comments? Uh my only comment about the motion to remove it would be is that the um
the uh my opinion and this is open for the council discussion be more appropriate to open the item and um and table it at that time versus taking it off the schedule now. That's how I would lean with Lori here. she can
explain some of the things um and and then we would table it and we we don't have to make any kind of follow but we do have somebody here from WSB to discuss various things and I think there are
things that she can discuss even if you haven't reviewed the packet or had time to review the packet that will help you when you do review it. Oh, >> I guess I guess my point of removing it if if Lori's here, she was scheduled sometime last week.
This should have been with the stuff that we got last week. >> Exactly. And it looked in here. >> It was in on the 15th. Lori had it dated on the 15th, but I don't know why it didn't show up until today, you know? I mean, that's that's not the right way to do this stuff for us to have time to go
through it. >> Chairperson sent it to be added. >> She sent it on the 15th. If you look at the date that there was >> I see that but I'm asking about the chairman of PNZ. >> The chairman of PNZ doesn't put it in the patch.
>> The chairman sent it to >> my experience for parks and trails water and sewer. The chairman sends agenda items to the uh after the agenda. Right. I think we could talk about it, but if if you're looking for a motion to approve, again,
I I didn't have time to look at it with it coming out at noon today. >> And and I I agree with that, too. What came in again, it's one of those things that that should have been added. And I try to keep everything on the time on Wednesday noon is what our our cuto off is. And I make sure every time I do my
stuff that it's in before Wednesday noon to be able to be added to the packet, you know, and so I I know Lori's here, too, and I want to listen to what Lori has to say, you know, off of it, but uh to make a a motion to approve on that. I agree with
what you're saying, Daniel, that we need to to hold off and that we'll put it up, I would say, till table it till next month. But let's listen to what Lori had. >> Yeah. So there would be no motion then. So, I guess I would make a friendly um amendment to leave it on the amend um
the agenda but not make any kind of motion. >> I don't think you have to make a motion on another motion. She just has to resend pulling it off of >> Yeah, that's fine. If we want to talk about it, but understand that there's going to be no action tonight. >> That's perfectly fine. It's a lot on the
agenda, but we'll >> just take that motion off. or I suppose I could resend my motion if you want. >> It was you're the one that made the motion. So, >> okay, I'll resend the motion. >> I made the motion. I made the motion. So,
>> right, I have to resent it. >> We have discussion and the point being that we would amendment we just accept it as it is. Leave it on. >> All right. There's no other discussion. All those in favor of the agenda is proposed
signify by saying I. I. >> Oppos. Right. Next time is our public forum. It's a threeminut time limit per person. The city council welcomes encourages participation from community members. Please keep in mind that your comments must be pertinent to city business and
must adhere to data privacy rules. Though employees names may be used, please do not expect action from the council this evening regarding your concerns. To address the city council during public form, please step up to the podium, state your name and address, and fill out a form that's on the
podium. Well, speakers will be recognized only once. Uh you will be timed. Begin speaking when the green card is raised by Rachel. Yellow card indicates you have 30 seconds left and the red card indicates that you reached your three time limit and must stop. So
with that, we'll open the uh public forum at 6:37. For those that would like to speak, please step up to the podium. Is there anybody on Zoom that would like to speak? Second call for public forum
and third and final call for public forum this evening. Being none, we'll close at 6:39. Uh first item on our agenda is our sheriff's uh homestead county law enforcement report
and shaw enforcement first >> comment on the incident report of the dog bite. >> Yes, I attached the calls for service for September for this packet. Um, as you can see, the numbers are down quite a bit. Um, which could either be good or
bad. The traffic stops were quite a bit lower. So, I want to contribute that to the speed signs and our extra enforcement over the last months um throughout the summer here. Um, but I guess time will tell. Um, and I did include the animal bite report also um that the city has. So, you guys can
review that and um do as you see fit. Um, other than that, there's hasn't been any um any calls of note or anything out of the ordinary. So, kind of business as usual throughout the city here. You guys have any questions for me?
>> Uh, something that'll come up early or later in the agenda. Uh, if you're here, that's fine, too. But we're looking at uh reducing our residential speed limit to 25 miles an hour. And there is an online survey soliciting public input and that will run through October 31st.
Okay. >> Answering questions on the survey. So, just for your awareness. So, that'll come back at the November meeting probably. Sounds good. >> Thank you guys. Thanks. >> Thank you. All right. Um
second my agenda doesn't have the auto report in here. That's supposed to be Smith and Shapers on it and then WSB summary. Okay. Um, apologies Andrew. We um it should have been on the agenda before we had the
sheriff's report. So, if um council's consensus, we'll allow Andrew to come forward and share the audit report now. Thank you, Andrew. Yeah. >> Thanks for having me tonight. Uh I am Andrew Flet with Smith Schaffler. We are
contracted to perform an audit for the city of Oronokco for the year ended December 31st, 2024. Uh so tonight I will walk through this PowerPoint. Uh the financial statements are close to being done. They are still act form. There's a couple things. The numbers are finalized that we'll talk about today.
Uh the numbers are all good. uh we just got to get some management discussion analysis and a couple of the footnotes buttoned up. But other than that, uh all the numbers that we talk about tonight will be final uh audited numbers as we go through here. Um so if there is questions, please feel free to stop me as we go through here. Um with that
said, we'll kind of suck to the second page there. Our audit opinion will be a clean unmodified opinion, which means we believe everything is fairly stated in accordance with GAP. It is the highest level of assurance you can receive on the financial statement. Um our audit opinion provides reasonable not absolute assurance that the financial are free
from material misstatement. Uh they are not absolute as we do not look at every single transaction that occurred throughout the year. We take a riskbased approach and make selections based on those perceived risk. With that said, we were able to pro uh get adequate supporting documentation for any of our questions and anything that we didn't
need. Let me turn the screen a little bit so everybody can see. With that said, we did sit down with uh some members of management uh council member and uh your the financial planner Mike Gubani on October 1st and went through the actual audited financial
statement in more line by line detail. As I mentioned, everything in that audit report comes directly out of there into the financial statement. Um so when we get that we will provide you with the full uh financial statement hopefully later this week or the beginning of next week when we're able to get everything finalized.
Um there was two legal compliance findings that we found this year. Uh the first one was the gift acceptance. So uh the council is required uh when there are gifts or donations that are uh given to the city either from fire relief or a
related party uh you guys have to by resolution formally accept the gifts uh from uh the donations. So that's just something that we found this year going through. And then also uh there was another legal compliance finding. This was a new one about three years ago. The
state statute says that you guys get the fire relief aid that comes in from the state. you have 30 days to pass that through to uh the fire elite or their pension. Um and that was not done within the 30 days uh we booked the payable. So it should be done going forward. Uh we
can work with the city to make sure we can get that done timely. Most of the time those payments come in in November and you just really have till the end of the year to pass that on to the fire elite. Um also then there'll be a letter on the management and auditor responsibilities.
Uh there's two findings that we've had, the same two findings we've had in the past, the limited personnel, uh the city and the smaller city. Um it does not make fiscal sense for them to go and hire eight people or five or six people to be in the county department just to get uh the comment of you do not have
accurate segregations of duty. So it's just a reminder that as your members of council, part of your responsibility is to review those monthly checks and just kind of Friday checks and balance. And then also uh with the two or the couple new loans that you've taken out, the PFA
loans uh the are now a yellowbook audit which requires you guys to prepare your own financial statement. That's over 110 pages. You guys rely on us to provide that financial statement. We review it with you and you guys are responsible for that. All right, with that said, we'll jump on
to the different type of funds that the city does have. There is the governmental funds. You have your general fund which is the main operations for the city. Uh there's two special revenue funds. There's the TIFF fund and at Gold Rush. There's five debt service funds that are listed there. Two capital projects with the water and
sewer improvement and then another capital improvement fund. And now this year there's the two uh enterprise runs, the water and sewer utility. Uh next we'll just briefly look at on slide four is your general fund operation which gives an overview as it is the main operations of for the city.
Uh the green is going to be your revenues, the orange is your expenditures. Uh the blue is going to be other financing sources or uses. Most of those are transfers or sales of assets. And then on the far right is going to be your change in fund balance. So revenues were up about 285,000 in the current
year. Property taxes were up about 210,000. Then you received a little bit more in LGA, about 60,000 more in LGA uh to bring those revenues up in the current year. Expenditures were up about uh 273,000 um as well. Most that we'll get through
the detail there. uh public safety being up then called for breakfast. >> Well, but even with those on the far right, you still see the positive yellow added about 42,000 to your fund balance. So, the city overall had a positive year operating in the
two more slides up. Then on slide six, we look at your general property tax levy. Uh so general property tax levy total collections at a million2 288,000 up 210,000 from the prior year. Uh your total levy was the,295,000.
So just shy of that uh in total collections as we did see a little increase in your delinquent property taxes. Uh this represents that a million288,000 represents about 57% of the total governmental revenues that is coming into the city. Uh so governmental revenues is anything coming in other
than your water and sewer utility. So um as most cities are pretty heavily relying on property taxes to fund operation for the city. On the next slide, then we look at your other main funding source for uh governments is your local government aid. As I mentioned, you did see a increase in
that this year about 59,000 up to 143,000. Uh so it's still uh some increase, but it only represents about 6% of your total governmental revenue. So not nearly as significant as property taxes. And in next year, they are giving you $441.
Not as big increase as you would got in 24. The next slide just compares those property taxes and local government aids. So the green and the local government aids, the blue the property taxes. See the increase in property taxes going up 210,000 with LGA. We did
see an increase but only 60,000. So the city's receiving about a million.1 more in property taxes versus local government aid. uh that gap back in 2020 or 2020. You can see there was a gap, but that gap has almost gotten twice as
big or doubled over that five-year process or five-year timeline. So, the city's had to increase uh their levy to keep up with increase in cost. There are things costing more um and the state has not continued to kick in that fair share that they had in the prior years.
on that one. Is that pretty consistent with other cities our size to see kind of that? >> Yes, that gap's been widing. Okay. Across most cities. Uh this year they did see you I mean local government aid in the prior years has gone up 5,000
4,000. So you did get a bigger increase of the 59,000 that you did get. But that gap has been widening across all the cities. Okay. >> And trying to figure out that local government aid formula. Good luck with that. a lot of cities not
>> 10 more >> on slide 10 then we'll get into the expenditures uh starting with the general governmental expenditures so this is going to be the mayor and council finance and administration election professional services and economic development total expenditures 459,000 in the current year pretty much
flat with they were in the prior year um so down about $350 decrease due to some salaries and then they were off offset by an increase there's an election year, you spend about $6,000 on the election. So, that's really kind of offset uh those two different categories there.
Public safety on slide 11. Then, uh we break the out break this out. Uh the bottom is going to be your operating in the lighter blue. The top is going to be capital outlay. So, more of those kind of onetime expenditures. Uh so, total operating expenditures about 409,000 up
from the prior year about 147,000. um mainly due to salaries, engineering fees and keal outlay. So Keal outlay in the current year is some air packs, some turnout gear and radios and some outfitting of some of the trucks. Um other increases there. So of the
operating expenditure is 147. First responders were up 30,000. Most of that all was related to salaries. Planning and zoning was up about 100,000 due to some engineering. Fire is up about 20,000 and salaries being up about 10,000 and supplies up about 8,000. And then building
inspection was up about seven. Uh on slide 12, then we get into the public works. So the bottom numbers, I know they're kind of small here, but those are the ones I'm really going to focus on. Those are going to be your operating expenditures for the public works in the general fund. Spend just under 300,000 down about 22,000 from the
prior year, mainly due to less repair and maintenance in the current year. Again, on the top of each of those categories is going to be the capital outlay. Uh so spent about 4.5 million related to the wastewater treatment facility in the current year uh down from the prior years but still a
significant portion as that project um is nearing completion um as we're going. Slide 13 then is your culture and recreation. Uh again, capital outlay on top. There are some pilot rock and a tree puller that was purchased for the
majority of that. Uh total culture and recreation up about 108,000 from the brier year about 256,000 in total. Uh operating increases were due to salaries and benefits being up. Uh repair and maintenance. Uh there's some hilltop
repair and then some land purchase from MIDOT all going through the culture. And then slide 14 kind of just put together all that information that I just talked about. Economic development there in the orange is the one we didn't
talk about. Been just under 100,000 in economic development. Most of that is related to your tiff and that's just going back to paying for that tiff program. So um largest expenditure category for the city uh in the yellow there as it has been in the last couple
years is your general government. We saw the public safety with increase in the current year just over 400,000 in the current year followed by public works uh and then culture and wreck a economic development.
That brings us into our fund balances on slide 16 then. Um so one metric that is used to determine the health of a city's fund balances if you take your unassigned fund balance and divide it by the total current year expenditures to get a percentage of how much of your reserves are on hand. uh you're at about
62%. So this year down about 32% from the prior year. Uh most of that is due to some higher expenditures in the current year related to public safety. Uh the unassigned fund balance is actually down a little bit. Uh the unassigned fund balance went down due to
the sewer uh having negative cash u and the general fund having to kind of help that out in the current year. So even though you had positive operations in the general fund, they're kind of having to assist the sewer fund until that's really get a better handle on how much that's going to cost to run those
plants. Uh so your unassigned fund balance is down about 168,000 due to that borrowings from uh the sewer fund in the current year. On slide 17 then is your water and sewer improvement balance. Uh slight deficit there about 37,000. Uh this is just due
to the timing of when the draws come in from the wastewater treatment facility. So most of that we expect and and and anticipate to be made whole uh when that project is complete. Capital improvement fund balance uh
total fund balance there about 578,000. Uh total expenditures in the current year 523,000. So they bought the fire truck and outfitting. Uh the rescue one Ford F250 and outfitting and then the 2024 Chevy pickup uh makes up that 523,000 of
expenditures. Slide 19 then is the two special revenue funds. The gold rush has a small balance there of about well less than $1,000 and then the tiff slowly increasing as you pay about 5% in that fund. They cover
some of the operating costs sitting at just over 30,000 in the tiff fund. That gets us into the debt service funds. Um so, uh first two there is going to be the general improvement bonds of 2013A about 137,000 left on
that paid off in 2029. Uh the go 2017 16,000 less paid off in 2025. Uh the big 2022A sewer improvement note, uh a little over just under 8.3 million in total outstanding paid off in 2022. And
then the two smaller uh notes related to the project, the 2022b for the sewer about 680,000 about 622,000 for the water improvement. And then we have the fire truck lease of 257,000 a year.
Um and then there is one loan that is being paid off by the water pump so fully 335,000 paid off in 2021. That gets us into the operational funds for your water utility. Um, so the green is going to be the revenues coming in.
The orange is going to be the expenses, uh, your cash expenditures, the depreciation. In the darker green above that, darker green and blue. Then above that is some non-operating expenditures related to some interest expense. And then the far right is your net income
uh, before transfers and capital contributions. So total revenues 268,000 up about 17,000 from the prior year a little over 6.5%. Operating expenditures in the uh gold or orange color is up 26,000 related to
some salaries and wages. Um and then we did have a net operating loss of about 116,000. Most that is due to depreciation. So they were covering their operations uh not covering with the depreciation. On the next slide, then we look at your
uh water utility fund versus cash balances versus your debt outstanding. So the blue is a debt outstanding paid off in 2029 about 60,000 down per year related to that. And then the cash was down about 85,000 um have about 16,000
left in cash in the water fund. And then the tour utility um the revenues total 253,000. Their operating expenditures were about 387,000. So a net loss in the sewer bud of about
167,000 uh without depreciation. Uh the largest expenditure in that was about 178,000 uh for the plant operating expenditures. You're paying that contracted service um is the main cost going into that u bond
at this time. And then a brief summary there. The general fund operations resulted in about a 42,000 surplus bringing the total fund balance to a,375,000. Uh the unassigned reserves of a million equal about 62% of the general fund
expenditures. Um the 2022 AO improvement fund balance or bond has a fund balance about 3,000 for future uh interest and principal payments. The capital improvement fund has a balance of about 578,000 to be used for future
improvements. All debt payments remain timely and then the water and water and sewer utility fund rates should continue to be monitored and evaluated to build reserves for future uh federal means of future. No, I went through a lot of information pretty quickly there. Is there any
questions or anything you want me to go back and clarify? Last month it was explained to us that some of the uh numbers that you were supposed to come up with were kind of challenging and and our attorney advised
the administrator to make up some numbers or fetch some numbers. I'd like to know what what they were. It was on the it was on the meeting last month. So I'd like to know what numbers have we had a challenge trying to come up with.
I don't know what you're talking about. It >> was all at last month's meeting >> that there was that there was a challenge of coming up with some certain numbers. >> Do you get numbers from an outside area that you rely on them giving you numbers? I don't know if that's
>> I don't know what numbers they were. >> There was a conversation about uh the CIP uh going through another based on the audit review audit numbers. I believe we're going to do another cash value anal cash value anal cash flow analysis
their financial planner which will help us identify how much from the CIP we should consider using to support the sewer funds and I don't know if that's that's something we need to have we don't have but that's that really comes from our financial planner versus our
auditor right the auditor is having troubles with the actual having troubles coming the actual numbers What was I understood from the conversation that was last month on last month's meeting? >> I think are you just with the timing
delay and why we're behind on getting it? >> I think that's that's why it was referred to because >> I think some of that you you guys have had turnover in your accounting staff from when we were there. Um there was periods of that. So we're just making
sure that we're doing our due diligence and getting everything in the right bucket somewhere they're supposed to be. >> That's okay. I appreciate that. >> Jason, this might be a question for you, but some of the water funds. So, noting about the depreciation, is that is that
calculated in our 20.6 budget with that depreciation in there? >> With some of these like that depreciation is is increasing over time. So when we do on budgets are we do we have a depreciation
multire >> what page are you on >> I'm looking at like 24 >> so that would and I'm guessing I'll reference this are you talking like so >> plan for some some of that knowing that there's a depreciation on
that right so we're we're still having a net loss it's getting bigger over time because we didn't calculate that depreciation how do we start to plan for. >> I don't know that it's getting bigger over time. I think we've hit this point where that's kind of where it's at. It should decrease as we go because now we're live. That's my understanding.
>> It's about 135,000 year depreciation. >> So, is that in our budget for next year? >> I guess I'm not understanding the question. How do we how do we make sure because this this net so looking at page 24 if I'm looking at it right that blue
bar underneath is a net loss for 2024 >> correct >> so that's getting bigger over time >> that's and that's the yeah the loss you're talking about depreciation stuff from up here yep >> and when you're talking about depreciation you're talking about depreciation of value of
>> like you got like a vehicle or the building or stuff like better and >> your water and sewer uh are on the full acral basis of accounting. Your normal >> general fund um general fund special revenue funds debt service. They don't
include depreciation in those numbers because government accounting standards require them to be on the modified acral basis. >> Okay. So you can't bring them in. >> You can um but that's just why you don't see depreciation on any of the other schedules that we're talking about. So
>> yes, you can budget in. It's just we should if you're not budging with your depreciation in the long run, you're going to when something needs to be replaced, you're not going to have a balance. That's really what your depreciation is. You're putting funds
aside to replace when those end of their useful life come. >> Yeah. So, we're doing our CIP that >> that's what we started to do with the CIP is putting aside >> X amount of cash for like their tanks with the fire department, the replacement of those.
>> Okay. I just want to make sure that versus >> year over year we're having that net loss. >> Correct me if I'm wrong, but that also has to do with the amount of hookups that we projected, but we haven't had yet. Is that right? So that those will
go that net loss will go down because we'll be getting more hookups and more users. >> I would assume so. So the the debt would also because we're paying off stuff, the debt is decreasing and so we're actually that's why over the what Mike say the
next couple years it's supposed to start balancing out where we can afford to have that break even that zero because we'll have more basically the the sooner and and more we get hooked up the quicker that'll come up to break even.
because I think we have what 15 still need to be hooked up to sewer and 12 to water that aren't hooked up right now. >> You've got to remember that even though people aren't hooked up, they should be getting build or at least the majority
of them. You know, you say $25, you should have some revenue coming in probably at the end of the year if they're not paying that. question on page 16 unbalance. Um the 62% is something uh you comment on
that as far as that because of our >> sewer plant coming online and and expenditures versus what's a uh is that a good percent or what's a better percent? So state auditor recommendation is 35 to 50%.
Um is their recommendation? We feel that's a little low because the majority of your cash comes in for the general fund through LGA and property taxes which are collected six months apart. So that's your 50% being able to fund operations for those 50 or those six
months of that 50%. Um the dip this year um is related to it's only the unassigned fund balance. We don't take your total fund balance. Um, so the unassigned, uh, we're saying it went down because the sewer's cash was negative and they're
giving them cash. So, we don't want to overstate our fund balance because somebody's going to have to pay for those. It's got to be borrowed internally from a different fund. So, that's why it's going down. Even though you had positive operations, you'd expect >> your unassigned fund balance to go up.
Um but you just have that offsetting sewer in the current year. >> Any other comments or questions for Andrew? Thank you very much. Thank you. Good to see you again. So, we're back to our professional
services, our WSB, and there's a summary, a memo that Lori put together, a zoning map, ordinance code that's multi-page and the community input. There are some
comments too. So to initiate the discussion, I make a motion we approve ordinance 2025-10. >> I'll second for discussion. >> Right. Um where would be the best place to start?
We have >> mayor, would you like me to just give a quick little presentation? >> Yeah, let's do that. Thank you. >> Yeah, >> mayor and council, thank you for having me here tonight to talk about the ordinance and moreover, thank you for
allowing me to work with your community over the last year and a half, two years. Uh, it's been uh fruitful and um you've had a lot of community involvement in this process. Um, we started we started this February of 2024
and as you know we established a steering committee for this project and over the course of uh the last year and a half we've had ongoing steering committee meetings with uh groups of anywhere from uh three to I don't know
eight people maybe. Uh that's probably the highest number that we had um of of people from the community joining our steering communities. We went over the zoning ordinance chapter by chapter and um discussed um most of the the items
that you see in this summary report here. Uh we also engaged the public in other ways other than the steering committee. Um, we had two popup events um at your gold rush days and what was the other
one? >> National Night Out. >> National Night Out. Yes, that's what it was. Um, and then we did um a community survey, too. We we got uh public input from those pop-up events. We uh did the
survey at on the website at growing warnog.com and that was a visual preference survey that allowed people to take a look at different pictures and see um it allowed them to see what their community could like could look like if they uh picked
certain pictures over the other. um we use it uh when we go through other ordinances and with our other clients and we thought that would be a good tool to use here and we did get some good feedback from that and then we did get an overall engagement report out of uh
those community engagement processes. Uh we took this to the planning commission meeting in September and there was a public hearing at that time. several residents came out and spoke um you know provided their opinions on the
standards that are in the ordinance. Um at that time the you know the a lot of the concerns were the lot sizes. Um there was concerns with the development flex zoning. Um there was some talk about how you might implement a
transitional zoning um in the community and um just general concerns overall. Uh so the planning commission decided to table that item. So uh that was brought back to the planning commission in October and um well we are in October so
earlier this month. Um and then the the planning commission uh made some recommendations for changes to the ordinance, mostly to the R1 and R2 zoning districts about lot sizes. Uh the R1 uh zoning uh district had a minimum
lot size in it of 10,000 square feet and the planning commission uh voted to recommend approval of a minimum lot size of 14,000 square ft. And then the other change that they proposed to make was to the R2 zoning
where we had uh no minimum lot size for uh single family homes there and they established a 10,000 foot single family uh lot size in that zoning district. So we're here tonight um you have a
resolution that was prepared for this ordinance. It sounds like you haven't had quite enough time to review it, which is fine. And it's really rather typical when we we do zoning ordinance uh updates of this nature that it's a
large document. There's no question. Um, but uh just letting you know that this was a pretty robust process and involving your community and um I'm happy to answer any questions that you might have if there's certain districts or certain things in the ordinance that
you'd like me to discuss with you tonight. I know there was some concern over the development flex zoning. So, if we want to talk about that, I'm happy to do that or anything else that you might have before you. I don't know if you wanted me to go through my summary
report on each chapter, per se. I can do that. Um, it just depends on what you're looking for from me tonight. >> I think I'd like to hear about the development flex again. Um, and
what what that gives us versus, correct me if I'm right, is it a PUD zone? Okay. So what that gives us versus what we currently have in a PUD, the differences and how that the developmental flex could benefit.
>> Sure. >> Yes. >> Uh the other thing I forgot to mention was that I did um have some really good discussions with your city attorney. He's been through I guess he's on tonight and he's been through this full entire ordinance and we did some back and forth on certain issues that um we
know are important or that are relevant to today's state law and so I did want to give you the assurance that he's looked over that including the development flex zone. So right now in your ordinance you have a PUD zoning
district and um basically it's it you use that that you use that tool when somebody comes in and proposes a development that doesn't meet your current ordinance requirements. So, you
have a 20,000 square foot lot requirement or minimum lot size requirement now in your R1 and uh somebody bought a vacant piece of property and they wanted to do 15,000 square foot lots. That would be an appropriate tool to use for a
development like that. Um that allows the city to do some negotiating on the types of standards that would be in that um new development. development flex zoning district. What it gives you
is it gives your it gives your staff less paperwork and less administration, but the end result is the same and the process is easier to follow for all involved. Uh you're you're not I mean it's really
a process question. It's not something that gets you to a different end result because you're going to get the same end result with the PUB zoning than you that you are with the development flex zoning. And so it's really simplifying
the process for the developer for for staff because I know you that was one of the items that came up in our discussions is that you want this easy for your staff to administer given that you have limited staff and that you use a consultant. And so, um, that was
something that was taken into consideration, too. Um, but your end result isn't going to be any different with a PUD than it is with the development flex. And you're still going to have public processes involved and concept review. Um, but it's just,
you know, there are some PUB ordinances out there and I don't recall if your ordinance has this in it or not that will require the developers to go through several rounds of approvals prior to being able to start work. And that's somewhat redundant at times um
because I think you get to the same end result doing less meetings and just having those issues worked out ahead of time. So, I don't know if that helps you at all. Well, I guess can you give me can you give me the process of maybe that's
you Jason like if a PUD were to come through versus the process of development flex how does it how does that make it easy what kind of asurances do we have that an entire process is being followed and um that that it
ultimately does get to the same result. >> Yeah. of the two of those. >> Admittedly, it's been a while since I've looked at your PUD ordinance. >> And so, um, I know you have staff here that maybe, um, could talk about that a little bit easier than I could. Um,
but I would assume that, um, the developer would approach staff. And I I guess I don't know what your relationship currently is between your consultant and city staff and and how that works. So you might have to explain that part to me because I don't know if
if a developer comes in and contacts your consultant and says I want to do this and then they present it to the planning commission and and you or if you go to workshops or work sessions with these items or not. But I can tell you the way the development flex
ordinance works is a developer would approach the city whether it's through city staff or your consultant. We would take a look at it, do our review, set up a meeting with the applicant, and determine what meets ordinance requirements and what doesn't, and is
that grounds for using the DF zoning. And so if if staff determines that it's possible to use that particular zoning, then the item would um go to the city council for concept plan
review. And so you would get to see what the developer is proposing and uh staff could do a report on the standards that they're proposing and how that differs from whatever zoning the property is currently. And then your
work your work sessions are designed to just generate ideas. It's not meant to approve anything, right? It's just to say, I don't like this or I don't like that or gosh, I wish we had some buffering here or I wish this setback was different. I wish the houses look like this or I wish there was more
landscaping here. And so staff would then take that back to the developer if the developer wasn't here. He's they usually come and listen to those things. And so then um based on that discussion, if they heard that you just don't like it at all, they they have to make the
developer has to make their own choice of whether or not they proceed with that development. The development knowing your thoughts, right? So, um, then it goes to the formal
application process and, uh, that would involve a reszoning of the property development flex and a conditional use permit. And then if it's a plat, you're going to see a a preliminary plat application, a final plat application.
Depending on what your comprehensive plan says, it might be a land use amendment. But I think that's an important thing to keep in mind, too, because your land use still guides all of your development that's going to occur. It does that doesn't change. So, it's not like if you have a vacant piece
of property in an R1 zoning district and somebody wants to come in and do a smaller lot sizes there, it still has that whatever underlying land use is there. So you can't go from say a single family development to a multif family
development because that land use isn't going to match. So then they go they make those applications and then it all comes forward as one package to the planning commission and there's a public hearing. The other thing I would suggest to you as a as a policy more than something
that you would put in your zoning ordinance is to require the developer to hold neighborhood meetings prior to this going to the public hearing process. Um, and then it basically goes through the process that way in terms of your
planning commission will see that and make recommendations to the city council and then the city council will do the final review. Then beyond that, then you have your administrative process of site plans and building permits, making sure that everything that's developed, it
meets our requirements. In the meantime, your city planner and your city engineer are thoroughly reviewing all of the plans that come in, your utility plans, the grading plans, um landscape plans, trying to think of anything else,
lighting plans that might come into play. And those details should really be worked out before they get to the planning commissioner, city council, so that when you get a package before you, it's something that you've looked at before and and you've talked about before and that you can feel
comfortable with. >> So, um, I'll just give you the 30,000 foot level, yeah, >> of our PUB and with our applications. and please u feel free to join in if I
miss something but essentially we um um a developer will come to planning and zoning or EDA and kind of here's my concept what I'd like to do just awareness more than anything that's going uh first step is to fill out a
preliminary or so they bring the proposal to city staff and city staff will determine um if it fits the our codes if it's a reszone zone a variance or CUP and >> they will work with our planning services and engineering to see where
what bucket it falls into. Everything is um per the land use permit. Then um they fill out an application for a preliminary draft or preliminary plant drawing. Uh they have that drawing sent into us and then we go through somewhat
of a process of reviewing that drawing with our engineering and planning people. Um, if it's a big unit, a pe a big development, um, sometimes we're leaning more towards having a cost security agreement, which I sent you a copy for your awareness. You haven't seen it yet.
>> So, that's kind of a a starting point to share um the cost to the developer, not to our taxpayers. >> Yes. >> So, um, and that's also worked into our um cost. We're covering the development
agreement too at later stage. So, um I believe we have a public hearing on that preliminary drawing and goes through PNZ. Uh they make recommendations. It's approved to council and and then the next step is to come back with a continue to work with their engineers,
make any changes, and then come back with a final draft or final plat drawing. And if that meets all of the city staff requirements and engineering and planning, then uh I don't know if it goes to council pet, but ultimately
council will approve that. Um and part of that final plan is also the development agreement kind of trails along with that same thing. So >> yeah. >> So essentially city sta city staff sees it initially and gives the developer here's your things you got to work on.
we're expecting um and their injuring firm works with our injuring firm and it goes through the process of getting approved uh to the point that it's approved and that's kind of the and development agreements are in place >> and then the developer can proceed with
with his plan. >> Sure. >> If there's any changes reszoning then there's a reasoning application you have to fill out. >> Yep. >> And that goes through a process. if there's a variance or a cup uh for um town houses or condos that has to be
addressed too. Um and that goes through a process too. So from what you're telling me and what we're trying to explain briefly it sounds like there's a lot of similarities. It's very similar, but I would say flex process
will get you a complete package at one time so that you're not contin you're not continually coming back for additional approvals when you're going to get a package right away that the
engineer and the planner have reviewed, that you have reviewed, you've given feedback on, the public's reviewed and given feedback on. you're doing one development package with all that's needed instead of having to go through three other processes. There's no variances
with the DF zoning. Um there there's one cup and that cup is going to look exactly like the pages of your ordinance. So it's going to be titled whatever >> development name it is. And then to amend that, they would have to come back
for a conditional use permit amendment. So if they if anybody want to develop in that development something other than what has been set out in that cup or that development then it has to go to a public hearing. >> See go ahead.
>> No go ahead. Well, what Ryan's talking about the preliminary plat have have to come back get have a public hearing for the final plat too >> and and it's also for different stages that there are going through you know so it'll say maybe two or three different
you know stages that you're doing the development you can't change that once this is all developed it remains the same all the way through. So that developer can't sell to another developer saying, "Okay, this is what they want to do. It's it's all got to be
exactly the same as what's approved from the very start, >> you know." So for what or uncle's experienced so far with our development agreements and with their PUD, we've had this goes back 105 years when we had um River Park, Selands, Riverwood Hills. Um
our latest one is Riverbin Estates. It's a 17 unit development. had to go through an annexation process. So, um, but I just don't quite, you know, you talk about everything's bundled up, but to get to that bundled up, it seems
like you're spending the same amount of time and effort getting to that point that we're kind of doing going through our process, too. You seem like you were skipping skipping putting the pot putting it together. >> Yeah. No, I
when I I I had I worked with this process for 24 years. We had a development go in that had over a 100 additions in it that we utilize this development flex zoning on and it worked seamlessly. And so this was over 2500
housing units. Um I know that that's hard to relate to because that's not where oro is at. Um and he will probably never be that. that um this process is meant to get the developer to pony up
their plans right away. So that you're not getting a surprise when they come in for a plat. You're seeing the plat, you're seeing the conditional use permit and you're seeing the resoning all at one time and you're seeing landscape plans that the staff or landscape
utility grading plans that the staff has reviewed prior to even coming to you. So you're right. The one thing we haven't seen is a for lack of better explanation or yorton or you know both. >> It's all been independent builders and
right now the plats that come to us they meet all of our setbacks um lot sizes and the development agreement will call out a pitch of a roof >> um and any other details you know. So for for us up until this point, not that
it can't change, but that's been our experience and that's what our developers for the repeat developers that we've had work with us, they know our system, too. >> Sure. >> And >> well, and if they're not if they're just you utilizing your zoning, then are you doing variances for that?
>> I'm sorry. like if if they're just using your zoning standards, then there shouldn't they are they coming in for variances to do something different then and that's how you're utilizing your PED? >> Um, in some cases depending on the lot sizes, you know, a couple years ago that
was an issue. So, that was kind of prompted this whole thing of lot sizes, you know, >> but like the recent um 56 unit condo, >> so they had to come in with a CUP because it is a conditional use permit. I see in this proposal that quads are
not shown, but it is in the shoreline ordinance. Shoreline management district calls for quads, but it's not in everything else. >> Right. >> So, um, so that's one question I had. Why the quads are missing when we've already approved
14 buildings already. U, so what's what's changed? >> Well, that you could do with the DF zoning. I mean, it doesn't have to specifically state quads, but you could do that with the DF. So, with our city, you know, we have a part-time administrator that takes care
of building permits and with Jason's assistant, of course. So, our staff is somewhat limited, but we we have we have a a good awareness of our current process. And with our growth that we're expecting, um, we need to kind of
minimize our changes, if you will, adaptations to something different. And it's not only for us, but it's also for developers. Um, and I don't know if we use DF in the Rochester area or not. Do you know that or or it's new in our area, too? So, >> cities might call it something
different. Every city's process is different. I mean, you're not going to go into Rochester and see the same process that you're using now or even the city over. I mean, there's PUD ordinances are not made one and the same. They're different all over.
>> Sure. So, um, developers generally adapt to whatever you're looking for. And if you're if you're saying that some most of your development is coming in meeting your R1 or R2 zoning requirements, then that doesn't have that's not changing. It's just if somebody wants to come in
and do something completely different from that, >> that's when you utilize the development flex. It's not when somebody's coming in to meet your ordinance requirements. So the biggest benefit is to not have to remember five to 10 different meetings over six months. >> Yes.
>> And all the little details that have been discussed, it's all going to be discussed in one meeting in one package right up front. >> Yes. >> And so >> I mean obviously you can table it or if you need more information, >> you know, okay, >> you can do that. But um you know some of
this is also trusting your engineer and your planner to to know what you're looking for in terms of coming out of that sketch plan meeting you know. >> Well one thing we do do is we end up running into a lot of requests for variances because it might be something
odd or we do run into a lot of variances. So we end you know that's an extra step that >> we might not need to cover. So then that would be another benefit of saying well I need a variance for this lot and I need a variance for this setback and
>> so everything would be presented >> it's going to be all packaged as one >> yes >> one thing all the variances would it be needed because you go to the DF and you agree and you say these >> these are okay >> specifically your cop would specifically
call out the lots that are smaller but that have different setbacks. So it would be lot one, block one, such and such addition, lot size, such and such. So it's very clear in your end resolution, your CV resolution, what's allowed in that zoning district. >> So to clarify, Lori,
>> yeah. >> Uh say like they were going to do River Park today. >> If River car park was declared a development flex, you would apply for the whole thing. Yes. At the same time, you couldn't you couldn't do an R1 and versus an R2. >> Yeah.
in the other corner it apply for the whole development. >> Correct. >> Yeah. >> One of my concerns outside of that >> Yeah. >> How many additional regulations are added to this? >> I know we I know we've added we've added
stuff about >> uh solar panels. Sure. >> Where they can be where they can't. Mhm. >> steel roofs where the fasteners are showed or hidden stuff like that. >> Yeah. Which I think we we took those out, but
>> Okay. There's there seemed to me like we were adding a lot of stuff to it that >> I don't know. I'm not I'm kind of think it should be more free than be pinned down to something that >> Yeah, it's probably things you've never thought of before because your zoning
ordinance was from 1960 70 was that was that when it was >> the late 90s. Okay. >> Some of those some of those things were really >> 1900s. So
>> 1900s. Okay. Yeah. We're in still in a different century, right? Um so you're you were probably just seeing a lot of things that would normally come up in zoning districts in other cities that have a more recent ordinance than you
have. So, I would say that your core your core regulations and your zoning districts have not changed that much. Um, there there might be some setback differences. Um, not a ton. I mean,
you're not going from like a 40 foot setback to a 10-ft setback or anything like that. Um, but then the other chapter that you'd pay close attention to is the performance standards chapter because that talks about everything from lighting, tree preservation,
landscaping. Um, I think there is an erosion control in there. There's solar accessory buildings. That's where the meat of the ordinance is really when you're talking about people wanting to come in and do
something to their property. That's more than likely that's where your your staff is going to look to find out what they can do. So that's the that's the section that you should look at closely. We did introduce some landscaping requirements for single family homes and for
commercial districts. Um that probably is new to you and I know the planning commission had a lot of discussion about that. Um the lighting section is probably new for you. I don't recall having a lighting ordinance that was
that indepth. Tree preservation, that's new. So, I would say those are the big things that you should look at. >> So, it's the city of Orin Oklahoma, you know, in Rochester, there's three
three or four national home builders now. >> Yeah. >> They come in and they buy three, four, 500 acres. Uh and I was I've been in couple one meeting with with Lenar and they were just going to share with the group that I was with you know their
their concept of what when they look at a new market and their new market is is volume. They're looking for repeatability. Um you know yes we have one that's 43 acres and we have another one that's 155
that are in the count in the township right now. in our future land use, but I don't see and I think we or prides themsself on being we have uh 220ome homes and there's no repeats. They're all
individually built to their homeowners desire and not that we because our comprehensive plan is very good about even was written in 2006 was written around a sewer system. I mean, if you read the comprehensive plan in multiple places, they talk about density and and
smaller lots and um it's it's all part of our um leverage, if you will, that when we went to the state to get funding is that we would have growth mainly because of us close to Rochester. Um I don't see growth as being 500
homes. I see growths even more like in the 20 30 40 you know something smaller but more it's more akin to our local builders building some of what we've done already you know so I u I just have concerns that because in in reading
through this um it me comment about the the builder supposed to bring in the house plans what they're supposed to be building and it's just I don't want to call it cookie cutter but it's a it's a three or four different options Mhm. >> And not that it wouldn't fit well. I
don't know the future if that would work, you know. But I do think that um the uniqueness of our homes that we do have and going forward that we would still have that um uniqueness by having those individual homes too versus a large
>> landowner development too. So >> there's there's nothing about this ordinance that would preclude you from doing. So, even with the development plex zoning, if you had and I've worked with Ulti and I've worked with the Dr. Hortons and I've worked with what used
to be Zentex, you know, all all of these different home builders and they do have cookie cutter plans and that's why you see that in here. But that doesn't mean that a custom home builder can't come in and build single family homes that are
completely different. And >> they would just submit a sample floor plan just so we would know what the square footage is to make sure it meets our minimum. >> Little side note, one of those 1015 years ago, one of those national home builders was called Bride Hunts.
>> Yes, I know. I work at >> I've got one of their signs. Um, so, um, well, I think it's I do think we need to have the opportunity to take a look at it. I do too. And, um, is there anything else that >> Yeah, I have one question. So, the map
that was sent out at noon for the reason of the B2 to B or 3 to two, there was like a red circle around that agriculture. I just wanted to confirm that that really is just that B3. Yeah. Is there a reason why we're
reszoning that to B2 just for consistency wise? >> Because this the standards were exactly the same in the zoning ordinance as they are for the B2 zoning district. Okay. >> There was no need to have two districts. Okay. >> There wasn't any difference. >> I don't even know why how that came
about. >> Okay. Does the data center own that whole lot? >> No, not the fields around it. They don't. Okay. >> I didn't know if the data center owned those fields around it. Well, they do >> everything that's B2 B3, I believe. They
>> they own the whole thing. >> Yes. Okay. The reason they did that, they didn't want any neighbors security. >> Okay. >> I I had heard that that's been changed too off of that. That's in the process of >> going back to Tom. So, I don't know if that's true or not, but that's what I had heard.
>> Talking about property surrounding the data center. >> Yeah. Yeah, I didn't know if that whole B3 is their own, but it sounds like it was, but >> maybe not now. Okay. >> Can I follow up with a couple other things that prompted me to think of something else? You'll see in the last
uh page of my memo that there's items that need following up. One of those is the resoning to the briefing. Nuisances have been moved out of this ordinance and they should be put into the city code. That's where they belong. They don't belong in the zoning ordinance.
So, if you um need to follow up with that, your staff will have to do that. Um we did a signage uh a we did a a draft signage chapter for you to think about, but that's not been included. It's in the city code
right now. It's not in the zoning ordinance, and the city attorney really wanted to think more uh critically about some of the freedom of speech issues and the case law that's out there before coming forward with that. Um, this ordinance does establish a
reforestation fund in its reef preservation district. So, you'll want to take a look at that language. And then, um, you should review the fee schedule to determine the required escro amounts for land use applications. You will find that information in your
administrative section of the zoning ordinance. What this ordinance says is that developers are going to pay the cost of their developers and citizens are going to pay the cost of any application um and staff work that has to go into
this. So the whole city is not funding a developer's application uh and for staff to work on. So that is part of this ordinance >> and we currently do have a fee schedule on >> Sure. >> I just don't know. I don't know if you wanted to look at it and compare it to
this ordinance to see if it was still >> Oh, okay. >> still up to date. >> Is there anything else specific that like is in this ordinance that might be an outlier with other communities standards like that you can think of that like fall out of that? You're like,
I've never seen this before. No, I think you know as going through this process with the steering committee and then at the planning commission I've called out the ones that have brought major attention to everybody because we did we did literally in the steering committee as you know we went through things line by line. So there shouldn't
be any surprises to at least the steering committee members that you know that talked about these things. Um, but you know, understanding that the tree pres what the tree preservation ordinance says, understanding what the landscaping section says, uh, that's all
new for an oro. And it's they're really middle of the road ordinances. They're not extreme on one end or the other. Um, most cities have these ordinances in place, but I can't think of anything that's besides the development flex. There's
nothing that's ADUs. Maybe that's something to think about. Um, we as part of this ordinance, we did um put together language that allows uh residents to have ADUs as long as they're attached to the existing home
and you can't really tell that it's an ADU. And so um it's attached only. You're not going to see detached structures in the city. So that's something that you that's the ordinance in the performance standards that you would look at.
>> We get into probably next month or next meeting to discuss some of these. I think some of our discussion will kind of revert back to the larger R1 lot side verse the transitions
um from a smaller lot size to the the larger lot size that is that something that you've ever dealt with before or had any example for languages for that? I know the person that stood
up at the planning commission mentioned I think was it Cook County that did that and I couldn't find that. Um to in my eyes the transitional zoning would mean reszoning actual properties so they would have different lot sizes
than than the runs around them and that would be something that the city would have to initiate. Is that something that could be taken in with the DF zone then? >> Well, the DF zone will allow you to tell
a developer what you want, you know. >> So, if you want if we wanted if you wanted the small, you know, I would say that that's something that your staff is going to tell them right away. If you're going to come in with the development, you're going to put the larger lots on the outside so they more closely match
what's there already. And then you're you're putting the right I mean that's basic zoning knowledge for for planners that you know you buffer things as you go. So you're having the bigger lots on the outside then you go on to smaller
lots then you go whatever it may be. So, I don't I really don't think transition it'd be my recommendation that you don't consider that because I think what that would mean is that you'd have to go throughout the city and start reszoning properties and putting
in standards for those different zoning districts >> and then you'd have to decide where you're going to do it and where you aren't. I think that opens a whole can of worms >> potentially a conversation for the developer to say, "Hey, if if you want
to go to these smaller lot sizes, then you need to go into the DF zone and then we'll go through this process and steer them that way versus >> Absolutely. We're not going to do variances for this lot, this lot, and this lot. You're going to do the development flex." And so you have to
keep in mind that your development flex requires a resoning which gives you more control. Meaning you still um are able to say no to a resoning and you just have to make the findings. You don't have you don't have to reszone
anything if you don't like that project. >> So Lori, this is Mike on the Zoom. Um I had a couple comments that that was my one comment. um was that the DF I'm not familiar with it but
um it does require reszoning. Um and the way I understand it is it's only based on a developer request. >> It wouldn't be the city because cities can reszone property too without a development request. Um, and cities do that all the time, but it's this
wouldn't be a tool used to reszone just large swaths of the city without a specific plan to develop. It would be limited to those situations where there's a developer making application to develop land in the city in a certain way and then and then it
would be maybe be considered or maybe a different zoning designation would be considered. Is that >> that's correct? Yes. >> And then all >> Yeah. So, and then just the only other comment I had a couple things. Um, I
think it's a good idea to table it. I was telling Jason that today that this is too much. You know, it's just it's too big of a document to reasonably discuss it at a council meeting like this. um you know it's just there's too
much there and it's um just uh one sorry we have problems here at home um so how how would you prefer comments I mean is there any method so if they're going to put it on next month's council agenda
if like you know the council members go and review the the draft and they have questions is there an organ organized method where you can receive those questions in writing ahead of time and provide answers. >> Yes, >> that can be shared with the council
before the meeting. It just seems going to be difficult to just have them fire off questions to you and then have you provide a substantive answer when the document's hundreds of pages. >> Correct. >> Um, is there a method you would prefer for that? I think if maybe if staff
could gather the the questions from each council member and then put them in one document and then um I can answer the questions that way. Um that would be helpful. Keep in mind this is a city
initiated project. So even if you wanted an extra month, you don't have to come back in November if you don't want to. You can come back in December. you know, this is something that's city initiated and so it's not meant to rush we're
we're not trying to rush this through by any means. We're just trying to continue discussions to make sure we're on the path for approval. >> Okay. And so if they provide you written questions like again, we don't want to put it at in your plate at the last minute either the day before the meeting
and then you've got 32 questions to respond to. Is there a deadline like a reasonable deadline where you could receive them? And >> so >> respond >> you're thinking will you think are if they come back in November the date of the meeting I can't see the calendar from here sorry >> 18th
>> the meeting is on the 18th >> if I could get them if I could get the questions at least 10 days before the meeting and November 1st or even even the 5th. No that would be the the 10th sorry.
Yeah, by November 10th if I could get the questions by then and then I will respond to them >> um prior to the meeting and then get them sent out >> and then and then Jason could put the questions and the answers in the packet so that the public could see
>> and then and everybody could see the answer, you know, that might just be more efficient than you standing up there for three hours in a row answer. >> I would really appreciate that, too. If if if I could say it's happened to me by the 7th so that way I can get them put together and >> Yes.
>> sent to you by the 10th. >> Yes. >> That way >> you want by the 7th. >> Yeah. >> Okay. I guess it's two and a half weeks. It should be fair. >> One other question, Lauri. You talked
about kind of that community input. I see some of it is included on like 246. Is that all the survey responses that you got >> on there >> from the Yes. Okay. That's all that I got. Okay.
>> I had sub some comments too and we had a conversation. I'll resubmit those to the >> Okay. >> Eight pages of notes. >> Yeah. I just want to make sure it was um >> Well, not answered too. So, >> yeah. Because it looked like it was about 10. I think what I think it ended up being
14. >> Oh, 14. Okay. >> Yeah. >> And then of course we uh the minutes from the planning commission will reflect what everybody else said too. >> Sure. >> I think there was just a lot of, you know, as you would expect, there's just
a lot of questions about the new ordinance and how it's going to work and everybody's concerned about their future. And like I said, there's no no need to rush this. It's just we got to keep the process moving. Do you want to consider doing this in a special meeting? >> What's that? >> Do we want to consider doing this in a
special meeting versus >> that's a possibility of having a special meeting, but we're right up against budget time, too um of having budget workshops in November as well. So, we got a lot of things on our plate that we need to resolve hopefully by the 1 of December. So, um, we're going to have to
kind of divide and conquer how we're going to approach all this to get >> or it gets pushed off too for till December >> and work on the budget in in November. It would make sense too >> you know. So, I I'm just thinking and maybe we'll look at December, first part
of December. >> What is the date on December just to make sure that it's not in pushing into a >> 16. >> Oh, then you should be fine. If you wanted to do that and get some of your other stuff over, that's fine, too. >> I think it makes sense, you know,
especially with the budget. >> 16th is going to be a long one probably, though, or it has been in the past. >> We're going to try and avoid that if we can do realize, but just historically speaking, >> been down there and did that, you know. So, I think what really depends is the
type of questions we get back by the seventh. >> A lot of questions, there's a lot of repeat. I think that will kind of help set the tone for ready to have a a next discussion. >> Yeah, >> let's do that. >> For sure. >> Happy to do that.
>> Obviously, if you have more, just send them like don't don't feel like, oh, it's past the seventh. Just send them. I mean, get the questions out there. We want to we want to know them. But at least if we can get a bulk of them going, we can start working on that. >> Or if you get them before we get them,
Jason can always just send them on to me as he gets them, too. I I don't want to just limit you now that I think about it to sending them all in one package. Just get them into Jason and then he'll send them on to me whenever he has them. So that helps.
>> Thank you, Lord. >> Yeah. >> Thank you. >> Yeah. Thanks for having me. >> Very good. >> Thank you for letting me do this. >> Interesting. >> Yeah. So, um,
need a motion to table it. Then >> I'll make a motion to table it till December. >> Second. Second. >> Okay. December meeting and we'll see how the questions come in and responses. And all in favor tableabling it to December
signify by saying I post. Same sign. That's approved. >> We table it to December. Thank you. Okay. >> Very safe. >> Yes. Happy Thanksgiving.
>> Well, by moving it out to December, US keep the November 7th date. >> I think we got to give it a little bit more time to to move on that stuff. >> A holiday in there, too. So probably not push it too far back, but >> well, even to our meeting that we have in November. >> Yeah.
>> Yeah. >> Well, that'll depend. A lot of that, Riley, should probably depend that when we set our budget meetings. >> That's a good point. Let's wait and see what our workshop dates are >> and see what would be a good end date for
our notes and that. Okay. Day two. Yeah. Okay. Thank you. All right. Public works. Get Minnesota up here. Oh, shoot. I forgot my Hawkeye shirt. >> The Hawkeye.
>> Be outnumbered to Minnesota. >> Strike that from the record. Just got to remember where he lives. >> Riley, you can get medicine. >> We'll see. >> No water tomorrow morning. >> Hey, good evening everyone. Uh, I'll get
right into it if you don't mind. Uh, I've got a couple invoices there right away. One for Kilmer Electric and one for the Arbor of Rochester. The Kilmer Electric one was actually approved back in March. That's for a transfer switch at
uh Cedar Woodlands one lift station. So, that's already been voted on and taken care of. So, >> okay, >> I'll jump into the arburst one next. Um the arborist had a opening in their schedule and they came out and they did some rightaway work for us. Fifth
Street, Second Avenue Northeast got a lot done and uh I'm I'm bringing that to your attention now. It was a lot more work than we anticipated. Uh so I am bringing that to your
attention right now. I do have budget left in the tree removal fund uh even after this expense and I and I plan intend to to use up that tree removal budget.
>> How much is left in it? >> Uh let me pull up my BSNA account here real quick. Paul uh tree care. There's 16,000 left. So, this takes about half. >> This takes about half of it, which I'm
comfortable with. You know, we got a few months left here and we get ice storms or, you know, we can prioritize the the rest of this year's budget. Uh, so I feel confident I'm not going to go over my budget, my 2025 budget. So,
>> I just curious what's left in it. So, it gives you plenty of the end of the year if anything happens. >> I used up half of it. So I I feel confident with the amount I've got left there. >> Approve the invoices for the arborist. I'll second that.
>> Comments first comments. All those in favor signify by saying I. >> I post. Same sign. That's approved. >> The uh the next uh item on the list is uh some skid loader attachments. Uh
public works staff has been busy with some rightways, the lake bed. Uh we got a few projects coming up this next year. the adopt a bench program. Uh we're finding a need for few more
skid loader attachments. Uh they'd be beneficial in certain areas and uh I kind of listed them out there. Uh you know what I kind of need here is just the approval to shop around a little bit. I I don't need brand new
attachments, but I need quality attachments if they're going to be used. Um, there are some cheaper options out there. Uh, that works good for the residential, the homeowner once or twice a year. You know, you can get by with those cheaper
attachments. But really, if we're going to if we're going to use taxpayer money, we should we should invest and get some decent equipment. And I'm not opposed to used or refurbished, but I just need the ability to to maybe go out and shop
around a little bit. And uh so you know I I put some numbers on there, some some value with each one of those attachments uh I guess I I guess I'm looking for some some feedback here from the council
and and how to how to direct these purchases and and uh maybe if we want to set a a maximum amount or if we want to like you say if if I can find some cheaper attachments, some some wellused ones. I'll go that route. So, I just
kind of need the ability to wheel and deal a little bit. >> What's What's the mower you have for this skid load or not? That's a brush mower. It >> It's not a brush mower. It's more of a thick grass mower. Thick grass, you know, weeds. It doesn't really take care
of anything over >> 3/4 inch. Well, I see you have listed here for 6 to 8 in. And that's really not brush. >> That's some That's some rough brush. Yeah. So, I'm thinking more like, you know, Buckthornne, Willows, the lake bed
trails, the adopted bench program, the right ofways. Uh that skidster we got is a very uh valuable tool and it can go a lot of places. It's versatile. So, these attachments I see the city owning for a
long time. We'll we'll trade up skid loaders throughout the years, but these attachments, I think we're we're going to collect these things and we're going to keep those going and and uh so like I said, I'm looking for some feedback. Uh there's multiple budgets we could dig
into. Shop, tree removal, streets, parks. Well, let me ask another question. How many baseball fields are we worried about turning turning up the you know >> turning up the lime on them? >> Yeah, that that baseball field over there needs a lot more than just a soil
conditioner. >> We got just one we just got one ball field. Correct. >> Yep. You know that that soil conditioner would work in in a lot of areas. Just today we were we were doing some final grading and and uh you know the the ruts that you see out here at city hall and
from Gold Rush and and of course you know springtime snow plows get off the road and create ruts. those those the right attachment can really make light work of any project. So, not that it'd be used all the time, but it would definitely benefit the the
baseball field over there. So, would the right aggregate, you know, that that's one thing we don't really have there is the right aggregate. So, that's not the fix all, but it's a part of the part of the process. >> Well, like the stuff down ball field, the damage from gold rush. Do we send
the build to gold rush? you know, in the >> past. That's why I'm wondering you used to send you used to send the tree trimming stuff that gold rush asked for send the gold rush to build the gold rush. >> Yeah. I guess I guess how how we want to
break out, you know, being ornoo and gold rush are separate now, you know, that's I don't know how that >> uh it was separate before. >> Sure. But they wouldn't hesitate to hit Gold Rush up to foot the bill for doing certain things.
>> I know like STS. Gold Rush has paid for STS crews in the past and and uh you know it's uh it's a relationship the city and gold rush and somewhat of a relationship anyway.
So there was >> so to move this along could we um either I think we have a do we have a consensus that we should look at a more attachments >> take the time to look at there is quite a bit of money or budget of money left in parks recreation
>> there is there is >> 24,000 something like that so you need to use it but there's and there's also some equipment too so >> no and and you know maybe maybe just for for tonight's meeting how about how about $10,000 I'm just I'm throwing a number out there
just to start some conversation here. Uh those mowers you can buy used ones. There's like I said, I've kind of explained it there. And I can wheel and deal with a with a a manufacturer provider. You know, that's that's the route I'm going to take. So,
>> I think that's your high priority one. >> The mower would be a high priority one. Yep. The the pickup broom. That'd be handy. that that pickup broom just taking care of parking lots. And the broom we got now works great for snow removal. That that is a perfect tool.
Trails, parking lots, fireh hall. >> No, that pickup tray comes in handy. >> The the pickup really does. And uh you know, that's one thing. the the storm sewer we have out towards the frontage roads and up here by the bridge kind of the areas that uh the public's in all
the time. You know, we would we'd keep up with that and of course keep the water clean, keep the river clean. That's our ultimate goal there. So, I'd say those two be the top two priorities. Post hole digger for the adopted bench program that could be next year. uh some
different attachments and that teleaboom and smaller buckets. You know, that stuff you can find relatively cheap. You sure can. Auctions are an option. Uh you know, there's tons of used options out there. >> We have a place to keep everything. I
know. >> You know, that's that's my next item, Paul. >> That's that's item I'm not going to see. >> I make a motion we allow public works to use up to $15,000 uh towards attachments.
Is there a second? >> Maybe second it for a discussion on what funds it's coming out of. >> If I may, I guess I'll I'll just go right to I'll go to parks and recreation right now. Bear with me.
Uh repair, maintenance, grounds, mower. We got 24,000 there. Uh let's see. Let me go back a department here. >> That's that's a good point because we left that as an open item about a mower replacement from our last meeting, too.
>> Yep. And and you know, keeping keeping that for another season. You know, that's that's something that we talked about and we can try it. We can definitely can try it. Uh it's uh it's an option I'm willing to explore. So I think this would be a year where we
could catch up on some other items that we haven't been able to. You know, we're always budgeting that that $17,000 every year for for that mower. So that cuts into the rest of that that repair and maintenance grounds. And maybe this is
the year we kind of can catch up on some other >> When do you see your use case for these like the lake bed trails? When are you thinking that you need to start? Cuz we don't even have the fence up yet, right? So, >> and and the fence is coming. The fence
is in the works. You know, Mandot has uh communicated with us about their intentions there and should be here. I thought it'd be up by now. >> Yeah. But uh you know the the flood repairs have taken place underneath the bridge and and access is has improved
greatly. We're waiting on that fence with Mandot and uh I'd like to get ahead of those trails this year kind of November, December before the snow flies. That's when I'd like to do some of those those trail improvements and
get some of that taken care of now while the ground's firm. And men do indicated that fence was to be done by the end of October. So that we can think it takes as long once they get started. >> Yeah. >> Can I maybe ask a clarifying question?
So Kane, you're wanting kind of a blank check, right? And is that the precedence? I mean, or should we be you can go, you know, have some conversations with people and bring the invoice back and then we approve. I
mean, that's typically how things have happened in the past. So, I'm just wondering why we're changing the process now, >> I guess. Yeah, I I can see where you're coming from there. I I uh
>> and and I agree with that. >> All right. All right. talk >> talk and get some invoices, but I don't know if I'm comfortable with just a blank >> right >> check. >> Well, you know, if we if we could if we could speed some of these things along where we don't have to wait a month at a
time, you know, I I think that's kind of what holds kind of holds up staff progress is a month goes by. A month goes by, right? Like some of this stuff it'd be nice to move on and not, you know, I wish we could have weekly meetings, tell you the truth. probably
be really efficient, but then you know that I mean I can see there there's some some benefits there. Uh you're right though, Marie. I I kind of am asking for a little bit of a blank check. I So here's one thing too is the I'm under budget. I'm not I'm not I'm
not over budget. You know, >> we got a black hole we're trying to fill. So we don't care budget. We got a black hole to fill that money. wait till next year. >> Well, yeah. I, you know, I guess some of the opinion we
you're in charge of your budget. You're not over budget. I think that just kind of gives him some discrepancy on how he he feels best. Otherwise, we're >> But on that, I don't want to dig into everybody else's budget by you saying I'm going to take money from here and
from there because I mean, if you look for R&M equipment that there is right now on parks and wreck, you know, we had budgeted 30,000 and we've used 5,000 or almost 6,000 out of that, you know, but again, that's dipping into their budget,
not your budget. Parks >> or I'm just looking at what goes on and where you want to put it in. But >> parks parks is my responsibility. >> Okay. >> No, brush mower would be used majority
in parks. I would I would sure >> uh be more comfortable with either approving or not approving these individually as opposed to a big lump sum and say you know do you have a brush
mower in mind? Like have you been have you been looking at them like >> Yeah. And I there's a guy in Canon Falls who who uh who he's a dealer got multiple brands. Uh you know I know there's some ballpark numbers there. Uh,
but if I can find a used one for a couple thousand less in good shape, I'm I'm probably gonna go that route, right? I mean, >> right. Um, >> you want to read I would accept a
friendly amendment for a lower dollar figure if that would help. I think >> one >> for me I would just like to say you know with a you do a brush mower line do a pickup broom line versus
>> well I guess I'm kind of on Marie's line come show us that show us what you want to buy and go from there >> give us bring us something with an estimate for price >> okay we can do that
I don't mean to No, no. I I I really I really do think we should hold a special meeting, though. >> I I think the I think there's a lot of things that need to happen between now and the end of the year. >> Yeah. There's not going to be you're not going to mow if if we're waiting till middle of December or middle of November with
>> you got to buy it. And >> I think he's got the he's got the other mower. He can go around the 8 inch stuff. >> You don't have to go right over top that 8 in. >> There's a there's a lot of different ways to uh you know, skin a cat. So in order to knock them out of there,
>> I was thinking I was thinking just kind of getting ahead of some things here and >> but I I can come back with numbers. >> You got a treat. >> I'll overthrow my motion. >> Yeah, I'll come back with some numbers. >> We need a special meeting. That's fine, too. I just I think we should hold true to the process that we've established.
>> I think that I think that and the broom are necessary. >> The broom >> The broom I think needs broom for cleaning up intersections. Well, >> thank you. I'm not totally against everything. >> Good. Good to know. Good to know.
>> Um, so if you get numbers and then we can work on another date, I guess with another meeting. >> Well, if we have a bud let's let's let's say this. If we set up a uh budget discussions, we'll make a special
meeting for one of them nights. >> Y >> that sounds fair. So maybe we should just table the next one too. You know that's some storage contain >> those. >> So So if if you if if you'll allow me council uh my next item is storage
containers. Right now our shop's full. Our city garage is full. Our wastewater treatment facility. We're we're we're packing things away out there. And you know everything's just kind of scattered about. And uh you know the fire department I'm not bringing the fire department up but they've got a storage
container. they they feel the the space uh issues. Uh I'm saying we we need some some temporary options but until we can build our next building, right? >> Well, that's that's kind of what I thought when Kent was trying to put his
garage up and he got denied to put up a bring in a temporary storage container to build a garage. I think he got so by that. But when it comes to storage containers, when Jason first or when the
city administrator first come on, he was going around town going to try to get rid of all of them. And then he real I think he realized he couldn't because the fire department has one. But I just don't think if we're trying to eliminate containers that we go buy our own. >> Well, yeah, absolutely.
>> Well, then and then I see that we're using it to store gold rush stuff in. Well, you know, we we've kind of always stored gold rush stuff and and fireworks stuff and and uh you know, like I said, back to that relationship. The city does have a relationship with with Gold Rush.
And >> don't get me wrong, I'm not picking on Gold Rush. I'm just saying that >> Gold Rush is going to survive. Gold Rush kind of pay for pay his own way, too. >> Sure. >> I'm with you. >> Exactly. >> I just know like right now we're getting
complaints. People are coming to city hall. People are calling Jason and I and they're saying, "What's all this junk up here? Every time I drive through our noco, it looks junky. More junky every time." Right. And and so I'm just trying to think, how do we how do we hide the ugly? Right.
>> I think we had that barrels down at behind behind the behind the uh garage down in the park before, didn't we? >> Those neighbors will call and complain. These neighbors will call and complain. Wherever it is, you guys, the ugly is still there, right? Even if you put it at like the wastewater treatment
facility, people will still complain, right? I mean, >> I'm I'm just trying to say no matter where it's at, it needs to be covered inside. So, we need to hide some of that stuff. If we're going to hold up ordinances ourselves, if we're going to tell people to pick up their trash, pick
up their yards. You know, I I think we need to have some sort of standard ourselves. We're storing stuff outside it. You know, it looks Sanford and Sun, you know, we got small little junk piles all over, you know, so >> Okay. Well, um, >> we can table that.
>> I can bring back some numbers for for next month. Or do you not want me to? >> I don't want to see. >> Where would you want to put them? >> Well, I think that needs to be a a discussion. We need to we need to land on something there. If >> I remember correctly, I think the ordinances
strictly prohibit storage containers. Sure. >> So to Paul's point, why would we buy one and then a month later try to tell everybody they can't have them? >> Certain districts and it's weird how they're laid out. And
>> is there room at the waste facility for storage containers? >> You know, we we could make space. You know, it's kind of out of sight, out of mind, right? You know, it's it's kind of surrounded in the township. It's >> I suggested decaying, too. Um you see
these portable tents um white structures with doors on them and they have a maybe a 4 foot footing tall 4 footing wall then there's a a tent on top round tent >> big arch. Yeah. >> Yeah. And that'd be
great for storing stuff. Even if it was at the treatment plant it's out of sight. It's out of sight of the majority of the people that live in or no. So >> I think there are other options in containers too. But but my point is, are we going to pay this to
take care of gold rushes stuff? Gold rush. >> We're going to have that discussion another day, but we've got a lot left on our agenda tonight. So, let's talk. That's why I brought it up. >> Well, it's on there because I'm it's it's on there because I'm constantly dealing with it. I'm dealing with fireworks stuff that's taking up room in
our our park garage. Gold Rush stuff has taken up space there. I'm I'm I'm looking for space, you guys. I'm I'm I'm maxed out on on square footage and until the city can can dive into another building. >> Okay.
>> We need something. >> Okay. All right. Uh it's not next on the list here, council, but uh uh it is underwater and sewer and I can talk to it right now if you wouldn't mind. It's the Kilmer uh soft starter. Yes,
>> about two topics down there. So, uh uh late September, we had a uh electrical issue out at the wastewater treatment facility. one of the two effluent pumps that pumps the clean water back to the river, the
electrical circuit had a an issue where instead of uh blowing the fuse and protecting the electrical circuit, it blew, but it kind of blew a little bit more. And so it took out the starter and not to get into electrical theory here,
but uh $6,700 in in uh damages. So since then we've been operating with one pump. Okay. What that means is if that one pump went down, we could not pump water back to the river. And this is an MPCA.
This goes with our wastewater permit. Uh we can get fined for not having these things in place. So uh this is one small little hiccup at the treatment facility. And I guess what I'm saying is I could
pick out a hundred of these items out there at the plant and I could pick out probably a hundred more twice as expensive fixes that could happen at any time. So first things first, we need to
get the approval for Kilmer to fix this. Second thing to >> So you're saying it's broken right now? >> It's broken. We're down to one puff. Second thing is before we go to the second thing >> I did make I've talked we talked with Dan from
>> people service >> services and he's very uncomfortable with that as well and because of the the fact that we couldn't get fine can get fined for this >> I told Kane to get the process going on ordering this because it does take time >> so we've got this starting to go knowing
that we were coming into this so just so everybody's aware we are starting to move forward on this because we need to have this So, um, but yeah. >> So, my my second point would be is is I can't just use the big card at Menard's
to fix some of these these these these critical components, right? The these things are tens of thousands of dollars. And when we're when our backs are against the wall and we're down to one item, one pump, a critical path component, I kind of need the ability to
say to the to the contractors and to the operators, yes, move forward. We need this. So maybe you guys want to table this till next month, too, but maybe I need a larger uh uh spending limit.
>> Oh, what's the lead time on that one, Jason? Uh, it was >> it was going to be a week or two out. >> Okay. So, not too bad. >> Not too bad. But make a motion we approve of the
purchase of the uh salt starter and fuses not to exceed $6,400. >> I'll second that. >> Any other discussion? Seeing none. All those in favor signify by saying I.
>> I think that's all I had tonight. So, >> thank you. Council, >> can you can can you add um for next meeting add an agenda item to talk about the increase limit for critical items for you? Will you add that >> just critical items? >> Yes, please.
>> All items. All items. >> Miscellaneous. >> Okay. Miscellaneous. >> Yeah. >> Yeah. What's critical? Yeah. For the waste water. Yeah. >> Not the water. >> The water and sewer. Um, so we uh at our last meeting
September meeting, we tabled uh the phase 1B facility plan amendment letter proposal. Some questions that came out of that in your packet. Uh Joe has responded to those numbers or
questions we had. So um had a chance to look at those four options that he addressed in his memo on October 13th in our packet. But before we do that, I'd like to make
a motion we approve the plan. No, we have a motion already, I believe. So, no dark. >> Okay. So, I make a motion we approve the uh proposed phase 1B facility plan work
plan. >> I'll second that. >> I've I've got a few questions on on some of that stuff that that's going on. And so, you say that we've got uh $47,000 that's sitting there.
>> Yeah. $47,400 that uh is left over from >> I mean even like this Kilmer thing that we're looking at if we've got the money that's there you know that's um 6,000 what would 300 yeah
>> so I mean that money we're we're pulling from other places and it's still >> should come out of that 47,000 so >> city doesn't hold that money PFA holds that money okay >> and what ministers that money for very specific things.
>> So, what about um the lawsuit that we have going on right now, too? That's that's in the middle of the work. So, um we don't know what that's going to cost us either. >> We don't. >> And I know that we turned around and and we had the meeting with Mike Monte uh on
different things. We looked at the cost that there was per person for what we're carrying in the city right now of what's going on. And um and looking at that um a good number is $5,000 per person.
We're renting at $6,000 over 6,600. Okay. And so we're adding again additional debt that there is to what there is to the city, you know, and moving ahead with this. That's that's a question that I have with that. Do we
want to put the city in more debt? I'm not sure that's a question I can answer as your engineer. That's a policy question. I can tell you that, you know, we within the phase 1A
facility plan, we targeted 2030 to serve the rest of the city with sewer and water. And we have had discussions with PCA. They approved the facility plan. people understand and know that that was the target of the project. And so, um,
we went to the, uh, MPCA and PFA and we talked about ways to fund this facility plan. And one of the or the I thought pretty creative solution that we arrived on was to use the remaining bonding bill
money for 20 um 20 to fund the uh the uh phase 1B improvement. Um and so that can be done. I did
contact PFA, talk to our loan agent. That money is there, but they do want to close out the project in step with closing out the construction projects. They're not going to keep the loan and that grant money open for years waiting
to spend that. So, if we don't use it in conjunction with the phase 1B project, it will be used elsewhere. Um, and so that would be some somewhat of a hardship in terms of the funding the
phase 1B project because it funds all but about $29,000 of that effort. Um, the other piece of the one of the other pieces of the puzzle is just the overall project schedule. Um, I did put together a pretty detailed project schedule. Um,
>> I got your copies for everybody too >> for the the project. uh the phase 1B project and you know you kind of think that it's 2025 um and that'll come together pretty quickly and you could you know be be
under construction have those facilities built by 2030 and well that's not necessarily true if you look at the detailed schedule um and understand how the funding process works and also understand that that funding
process is constantly evolving. Um there are certain funding mechanisms that we want to target. Uh we need to get into the cues to successfully target those. Um and it takes time and a lot of effort. Um but really the facility plan
is the first step of the process. You have to identify what we want want to do, how we're going to do it, and what it's going to cost and then put a schedule together to back it up. Um and then we continue to pursue the funding. And so this is an important step. we've
got a funding mechanism um for a project that we've targeted for 2030. If we start now um we can have it constructed likely by the end of 2030 and then there's another year for people to connect. So by the
time all the connections are made, it's likely the end of 2031. um which you know I think still probably meets our general target of what we set forth in the phase one a facility plan.
>> I mean we're adding though with going to this um total of uh 12.23 million that's going to be added to um our debt that there is to the city. Right. Well,
I think what you're referring there to is from the uh assessment scenario that we put forth in 2022. The reason I included that is to
indicate to you that um or illustrate or remind everybody that the phase 1B project is part of the overall number of equivalent residential units that comes into the system. It's part of the math that helps pay this off. And so if it
doesn't come into the system, um it creates a hardship in the overall funding of of the improvement. No, I understand that for for paying for itself, but it's also adding a little over $12 million that there is to to the
debt that there is to the city. >> No, I think what you're seeing there is that $12 million has already been spent. >> Uh, look. Whoops.
>> Here. Look at Look at what I have. I don't I don't quite understand what you have there, but >> that's what I got in the hand. >> Yeah, this is this is the handout >> three of his >> Yeah, this was all blacked out. That's why you couldn't tell
>> of October 13th 8270 of uh at least mine. But if you can kind of take a look at that, you can see the total erus uh in that upper table for phase 1 A and B. And the total erus is
1,86. And right now we've got um what is it 51 that are on the system. There's another 200 with phase 200 and some with phase 1B and then of course all the growth. So all that percolates into the
into the process and you know phase one A and B um we borrowed a total of $12 million that was the local share. >> So you're looking at $6 million right for that to go to get started on that.
>> That's what gets refunded through phase 1B and the same for 1C. >> Yeah but 1 C is way down the road. >> Well 1 C is happening constantly right. So with the condo development for example, that's part of one seat. That's the 10 lots per
>> per per year that comes in and they pay piff and sack. And of course if that is 20 lots a year, that's great. Speeds up that process. But what I'm trying to point out here is the erus from the phase 1B are also part of the math here.
And so if they don't ever come in or they come in much later, it impacts the math if you will. >> And so that's what that's what I was trying to illustrate. >> It's just I'm just you know
>> there's a lot of data here too and I can go through with you if you want it sometime. >> This is also showing the assess what part of this is the assessment student. Well, that that was what was this that was what was assessed >> phase one was assessed in phase in our
in our phase here. >> Yeah. The current phase. But >> some of the erus are used to calculate the bigger numbers for the 20-y year, you know, to pay the improvement back over the 20 years. >> Um the phase 1B erus are are part of
that. And I just wanted to kind of illustrate that to you in a document that you should have all seen at one point. I know it's been a few years, but it kind of holistically looks at the whole um phase 1 a project funding and
how it's kind of set up and it shows you the numbers. And so that's why I included. It's not a huge part of the discussion, but it's it's background information for for you guys to kind of see. So the timing is important you know in
the plan that you have the schedule by end of March the facility planning would be completed and then it just allows us to have a a public hearing and just start to work towards the funding of those
>> that's right the facility >> through July and August is really positioning ourselves for project funding going forward those longer two those two longer lines from August of 26 to
January 2029 um those can vary but that's the point of it is a long time because we're if you miss one three four month legislative session you got to wait a year and so those are the things we can't wait because we we went through
that with phase 1 a >> we went to the legislature >> 2015 15, 16, 17, 18, 19, and 20. And some some years, you know, typically you have a bonding bill every other year, but some of those years they had multiple or they had one because they
didn't pass it the year before. And that is bound to happen again. >> And Biden building didn't get passed at all. a number of years. Like two years ago, it didn't, >> you know, and it it does throw a pretty big wrench in a lot of things, including
the funding that goes into the programs to support the projects. And so things like PAG that are funded through the bonding bill, and there's been some pretty big changes in that, we should get about $5 million for, you know,
grant funding through that program. But um it takes some time to get in that queue and that process has changed from 2020 when we were in that program. And both the Senate and the House Capital Investment Committee still do scheduled tours. You've seen them advertised and
they came through or I'll go um two or three times and we had presentations and shared status with them and and our plea and MPCA gave us anou between 2015 and 2020 to put something in place to take
care of phase 1A. And so that was our carrot um for helping us getting the funding and we still have that carrot because MPCA is saying by 2030 because that's what we proposed back in our 2018 facility plan that we would be done in
2030. And so at our last um one of our last final approvals a year ago the MPC rep was asking us are we still working towards 2030 and we said yes we are. So there is a lot of visibility at the MPCA
level and I think that's all will help us with our funding as well because we have committed um those 20 is $31 million towards our $46 million and it's going to go another $6 million. So, we do have our foot in the
door and we just need to take advantage of it and we need to start that as soon as possible because if we don't do it, one, MPCA is going to say, "Why you didn't do it?" And I don't feel like anybody wants to answer that question. And two, you're putting everybody that's on phase 1 A um in a very bad position
because now they're saddled with all of them payments at 30% of the users in phase 1B is going to help pick up. So, >> so I don't think anybody wants to see their rates increase because we didn't do it and >> rates are increasing anyway.
>> Well, it's one of the things that helps that as users though, you know, the wastewater treatment plant and the trunk sewers were all sized for the 20-year flow. And the 20-year flow includes phase 1B. And so when those users don't come into the system, you don't have 200
users coming into the system to pay it. you know, it's still that infrastructure is there. You still got to pay the principal and interest on it. It's sized for it. That's what we all kind of agreed on. And then the other piece of the puzzle is, you know, that operator,
the amount of labor um is the same regardless of whether you've got 500 users or 700 users. You know, it might cost more power because there's more pumping and things like that, but there's some economy of scale with more users. So the faster you get more users on the better your numbers are likely
going to look. >> The principle and interest is coming from the assessments right that the city gets in >> uh largely. Yes. >> Yeah. And they'll come in over 20 20 and >> this is this is going to add how many homes is this going to add per units?
about 200 equivalent 220 >> 226 on page two >> it's 511 now on base 1 a >> 226 of 186
so all our all of the cash flow analysis that we've done over the years have all been based on that 1806 >> well and the bigger point is That's what the assessments are >> based on too. >> Yeah. And the 1C is a large number too
that there is behind that. So >> that's 69 users. >> It is. >> So um so you're saying this is actually pay start paying for itself until we have the 1806 in there.
>> Yeah. Which is fine. I mean again the big number that there is is the 1C. >> What year is the 10? What year is the phase 1 C supposed to? >> It it has already started. Phase 1C is your development over the next 20 years. >> Got okay.
>> It's our like all the new housing coming in >> a quarter of a mile south of housing the commercial all that every year. Um plus um I think like
um that type of commercial industrial and and residential household. >> Well, I see in in this space that we're also adding in the the two segments of township, they're included in this.
>> Uh they are in terms of the facility plan. Yes. because because we're because they're islands in the city. >> They essentially are islands in the city. Now, we can potentially use that to our advantage at some point
uh looking at a different funding mechanism to fund the infrastructure improvements, but the facility plan just lays out what's going to be done and how it'll be done um and what it's going to cost. It's kind of the big blueprint, the big picture. This is this is the
plan. And then you know we pursue individual funding mechanisms to fund components of it. And that township piece is an interesting piece. There's some different funding that we can potentially tap into in conjunction with the township literally or or noco
township to potentially fund improvements there so that you know the improvements are made and then they're annexed or brought into the city in conjunction with that or as as kind of part of one process. that is something that we talk about and look at in the
facility plan um and that we've got to kind of vet out and and and look at what the options are. But I got some ideas there on on how maybe we can do that. >> Sticker shot. >> Well, um that's what where some of that
funding would have to come in to help. Any other questions? I think it's important that it's a favorable vote. It's one it's a telling our residents that we're we're this is something we we told phase one
residents that this would be part of and bigger impact would be just explain to MPCA why we have 200 individual septic systems that are not hooked to the system and I don't know what repercussions are if
that is happening but I don't think that's something we want to experience are entertained. So, it's really important that we just approve the plan that's being pursu presented to us, Joe, Stantech, and so that we can move
forward and get all going. I would hope that there's no one on the council that would say we shouldn't be doing this because that's not um that's not speaking well for the residents who were told that we would be doing this and that all predicated on the
approval of the phase 1 a to get us to this point. So any other questions or comments? Seeing one. Um all those in favor of the motion Joe to proceed Stantech to proceed with phase 1B uh proposed
schedule and the facility plan amendment phase 1B signify by saying I >> I post I 41
abstain Okay. One abstain, one nay, three eyes. It's approved. All right. Um, that item was a pay request. Semiinal. Final or final? >> Semiinal. Okay.
We do have a pay request for Fitzgerald excavating and trucking. It's a semi-final payment. So that um we reviewed the quantities or the pay request totals $33,87311. Essentially, we've um reviewed the
quantities with the uh primary prime contractor and the subcontractors, corrected any uh errors or um omissions that existed in the pay request. All that remains at this point is for the contractor to um
get paid out the remaining $43,66.72. It's a semi-final. So, they use this um total contract value to get their IC134s, the forms from the state, and they can document that they're paying their they paid their
subs and um those types of things. And then we'll come back at the November meeting with the final pay request that essentially pays out the retainage. And then this contract would be closed
too. So then the entire project would be closed out construction standpoint for Fitzgerald and for stock construction at the research. >> Are there still outstanding punch list items? a couple. Um the outstanding
punch list items are really uh overlaying um some settlements in the street um trench settlements. And so I'm told the contractor I've been told they were going to be here last week and the week
before, but I did talk to him again today and they assure me they're going to get that done this month. So, you know, we won't plan it all out unless they do that work, but I think they'll do that work. So, I make a motion we approve
a request for $33,8731. Second. Any other questions? All those in favor signify by saying >> I post opposing and zoning Mr. Green's property.
We had um >> yeah, we had a couple requests for variances. CP um land and zoning recommended approval for all three of these. One of
them was this first one um approving a request for a variance for off- streetet parking requirements um for the greener pub request. Um that was recommended to approve.
Um second was for a variance for visiting coverage. I think that was going to be to add um additional Mr. >> Yes, thank you. Um, which would put them over the square footage that was also
recommended for approval. And then let's see if he was also recommended for approval. >> Right. >> Evan had a conflict tonight. Uh, but I do have I haven't and I visited. I can help answer any questions that you have
about this if if if needed. know that there was uh one of the recommendations was to reach out to the church. Did you guys get something? Did you want to speak to that? >> Right after the ENZ meeting uh we met with the the the council, the church
council and um they had no issues with that. >> Okay. I think the only thing they mentioned was um they might want to put something in writing if we ever sold the property and they didn't have to renegotiate that again. >> But u they didn't have any they didn't
have any issues. >> Did they put anything in writing for you? >> Yeah, I think that's important to put it in writing because we've had that issue before in the past. Basically, what I what I mentioned to them uh um before we left was I'll leave it up to them on how
they wanted to write that up so I could follow through with the pastor and you know, but uh they unanimous they all approved it and said that that's not an issue and we would help share each other's parking lots too as well. >> Yeah, that's one of the conditions of approval that we have in here is to have
that writing and to have that submitted to the city. So >> that was the condition of approval was that they approached the church about it. There was not a condition that the church had to approve or put anything into believe. That's how I read it was it was
>> that is how I read it too. I think my comment was a little different within the report. Um but that condition as it was written just kind of says you've got to >> make that attempt. But I I kind of feel like it would be a good I think it's a
really good thing for both parties to get that in writing >> and uh understand that so that it it avoids any hard feelings in the future because it it does happen. I've seen it before. >> It's a benefit to both of them. >> Leadership groups change. You don't want them coming back and saying, "Well, we
don't want to be here anymore." >> Right. >> Well, they change at the city. They change. you know, property owners change and and and people on the parish council unheldly change, too. And >> I make a motion to approve it. The resolution for the
>> Yeah, I guess we got to do it by by which one we're starting with. >> I think we should do the >> talking about the parking. >> We got to do separate. That's >> 2521. Let's do that one first. 22 here.
>> Well, there was one other condition there I'd like to talk about a little bit. Um, one of the things that I pointed out is it might be possible for the property owner to use the existing 30 foot wide access off for
perpendicular, you know, pull in off the road and park there for your staff or something like that. You get three extra stalls. you know, we're pretty short on stalls in terms of um you know, what the ordinance requires
and what is being provided. And I think anywhere that we could get them would be helpful. It's already paved. It would just need to be striped and signed. Um would that be something that either the council would allow because it's in the public rightway? Uh and would the
property owner be interested in? something that I did suggest and you know it's up to you whether you want your rightway used for that purpose uh and whether the property owner would be interested in using it but I see it as three additional stalls and it's in an
area where I think parking parking is kind of at a premium and anything you can do to get an extra couple stalls is going to help that situation especially on a Friday night or or whatever. That's on page two of the resolution
conditions of approval or page 314. >> Yeah. Item >> four conditions there. >> Can I add something on that? >> Yep. >> So, to go back to Joe's uh question, um I would prefer not to because it would
direct the aesthetics of our entrance. We're putting a lot of money in the front end of our business and I'd rather have them see our business and be able to see through it. We're putting a lot of glass rather than seeing cars that could that could uh you know take that view away.
And then also um from my understanding, I'm not I'm not sure if it's true or not, but I believe it's on the north end of the church parking lot. That's considered city. And >> there's a 100 foot rideway,
>> right? Because I when I went to the church that meeting, I I sort of looked at that. I think I got a vision of where that's all at. follows the north side of Tossel's building straight east and west >> and goes all the way to basically like
what where Kane's second house is there. >> That's quite a bit of parking there. So that we could potentially use too. >> Yeah, I think if you've got the church in the agreement with the church, you've got plenty of parking that there is be able to do it that way. And again, what you were talking about with the front of
your building, you want that to be visible from the street and cars would would block a lot of that stuff that's there. So, >> and we're planning on having a nice uh cement pad in the front with some chairs and maybe couple beastro tables where people could see as they're driving by
watching people licking an ice cream cone or something, you know. So, I want to make sure that people see that as well to know that it's not, you know, and that's the thing I want to make clear, too, is is everybody's just talking about Barbro. I mean, this is basically going to be a Barbistro
boutique. We're looking at more of a general store setting. This is not going to be no late night bar. Um, you know, so I just like to make that clear, too. I mean, there's going to be a lot of, you know, chocolates, ice cream, dirty sodas,
uh, merch. Um, so basically a general store setting. >> You're going to be closed after the council meetings is what you're saying. >> Did the church reserve a couple of pews for the late nighters on Saturday? >> Anything else, Drew?
>> So the council's not in >> Yeah, there doesn't seem to be any interest in that. Um, I think item B I can deal with, you know, just through review of the site plan if we looked like there was a a method to add at least one more stall to
the parking lot just by reconfiguring. >> Any other comments? This is for the record. Who made the motion or did you make a motion? >> I made the motion. >> Jim seconded >> for resolution 21. >> Yes.
Any other questions? Do a roll call vote. Voice vote. >> Mayor. Hi. Councelor Phillips. Hi. Councelor Pentigrass. Councelor Risor. Hi. Councelor Spring. Hi. And then the next one is uh 2025-22.
I make a motion for that. >> 23 right2 in the packet number on the on the paper. It's it's right. >> I'll second the motion. >> This is approving the variance for
building coverage. Was there anything to add, Joe? >> Not not that's not in like existing conditions. I think that one's pretty pretty straightforward. >> Any other comments? Say none. Voice vote, please. Mayor. Hi. Councelor
Phillips. Hi. Councelor Pentagrams. Hi. Councelor Risorper. Hi. Councelor Spring. Hi. That's both resolution 2025-23 approving the CUP. >> Make a motion to approve. >> Second it.
>> I do have one discussion item under the conditions unless council has other things you want to talk about there. Um, one of the things that I'd just point out is, uh, I've asked the applicant to, uh, provide a an estimate for review of
their water use. And the reason is is that, um, just like, um, the Two Sisters Restaurant and other restaurants, we want to base the fees that they pay for wastewater based on the actual water they use, or at least we can estimate
they use. um they were assessed for a storage building when that was done in 20 22 for one eru. Well, that's essentially 5,000 gallons of water per month. You know, it's it's likely they could use, you know, three, four, five
times that. And so we would adjust their um fee for the plant wastewater treatment facility, the plant investment fee as well as the trunk sewer based on that calculated eru. Um and if if we
want to we can um monitor that over six months or we can base it on the estimate if we think that's going to be accurate enough. I I prefer to monitor it over six months and make an adjustment up or down. But um you know initially we'll base it off the
estimate. They make the payment off the estimate and then we'll make a adjustment after 6 months of normal operation is what we did at two sisters. If we want to perpetuate that here we could do that. >> I think that's the right way to do it with six months. There's no question about that. And we did it with two
sisters. That way at least we have a good reading that there is. So >> take that long just figure it out. So just follow that process is what is saying and that's what I'm hearing you agree to. >> And then of course we'll need that estimate about your water use and then
we'll calculate the wastewater fees based on that and then we'll monitor over 6 months and you know if it's more you'd have to pay more. If it's less we get a credit. >> Okay. Uh just a note um
Rachel the condition of approval point number three we have a couple X's there that need to have resolutions number put in 20 21 and 22 any other comments
see all those voice vote please >> hi Councelor Phillips. Hi >> Council Penigrass. Councelor Springs. >> Hi. >> Councelor Riceford. >> He's trying to set me up. >> Person from your right. >> Yeah. However you are.
>> I'll vote for Daniel. >> Okay. Great. That's approved. Okay. Fire department responders. Item is a >> request to purchase a forcible entry door propation Mueller, I think it is.
So, real quick, a couple things. We can start with the uh the forceful door entry prop. Um, apologize. I wasn't here last last uh month to talk about it. Um,
in Wisconsin. Um, so we'd like to purchase a door prop uh to help us practice forceful entry, also help us uh practice uh soft entry where
we would gain access to a building residence uh without breaking the door. Um, so this would be without a key, um, like one of our Knox keys that we're trying to promote in the city. Um,
so this also would we can also do other iterations of training with this, you know, going through doors, um, practicing what, uh, what to do at the door, what teams do what, um, you know, dragging a hose line through the door.
you know, whether it's, you know, hard right, hard left, things like that that it's harder to practice without this. Um, we do every other year or so, I think maybe the past two years we've done this, we rent this um or a similar
prop from uh Riverland and it's $1,800 a piece. So, I'm looking to get ones a week. Don't have to do that. and we have a couple people that well me and then another person is getting their instructor one
that we can teach the class so we don't have to spend that again and again. Um there's a wide variety of props out there something that you know you can see like the one that we're looking at is is on
the lower end of of cost. The third one that I have on the list, that's the one that Riverland brings in, and that's $11,000. I'm not looking for that. I'm looking for something that we can have the majority of the components are built for us. We can swap out what we need to
to practice on different iterations. Um, so the one from Chief Miller, it's about the same price as the one from Dingus Fire. Um, I just double checked it to make sure the price didn't go up since I put that
since I put that together. And actually, the price has gone down. Um, so I would be asking for 3450 for that. >> Do you have a place to keep it? >> Yes, sir. We got these comics boxes. I'm just
kidding. Um, maybe don't bring that up. Uh, um, out of the container, you know, but we'll put it outside somewhere. Um, no. So, uh, I've I've got two spots for it. One between both tankers or right by where our hose drying racks are or
behind tanker one, um, which is which has got like some indented space where where we can drop this. So, >> one question box. Sorry. >> One question on the picture option one. >> Yeah. >> Is that just >> that's the same There's two of them there, but that's the same one that just shows the other side of the door.
>> Yep. Yeah, they Yeah, they don't know how to take pictures. Um, yeah, it just shows you because you can have it swing both ways, right? In in inward or outward, right? So, different different tactics with that. I like with this one too, you can you
can add things. Um, you can make it like if it was like a commercial door. Um, so you can add like a I don't know what they even call it. It's not really a handle. It's it's more like a push bar. Like you can Yeah, you can add you can add that to this too.
>> Yeah. >> I make a motion to approve option one for the rescue equipment. >> I'll second it. this something that you could end up
renting out to other departments or offering training to make up costs. I mean, is that with with you getting your instructor and having another instructor? Is that something
>> to even physically? Um >> uh we we we could we could >> or would that be a headache? >> We've I mean it's not it's not too much of a headache. The reason that I got my my cert was so that I I could teach and it could be you know it can count towards our training or CUS. So having
another person coming on and doing that as well will help. So yeah we could we could use it. we can like when we did our pump training I think two summers ago last summer no two summers ago we invited other other departments and we had a couple come in you know um help
defay the cost there too >> I think it's important not to break doors during the winter time here for you >> I always tell people with those with the with the locks you know the the lock boxes or knock boxes that you know it's
only 100 bucks it's only 150 bucks like please do this I mean I We got 20 guys that want to go through a door. I mean, but if we don't have to, let's not. >> What fund are you taking that out of, Joh? >> out of This is going to come out of training.
>> What's in there now? Do you know? >> I've got $3600. $3,700. >> Yep. >> So, the motion was for the $3450. >> Yes. >> Is that $3450 plus shipping? >> No, that's including shipping.
>> Okay. Black Friday deal. >> I don't know. I always look for coupons before I buy stuff. I don't know. >> What's this on Amazon Pr >> in your notebook? >> I was I was always got one in there.
>> Is there any door that fire department can't open up that they tell you about? That sounds like a challenge. >> You know, Jason, >> well, there's not. Not really. >> It's on Paul's house.
>> Thought we try yours. >> Okay. Any other questions? See none. All those in favor sign. >> I approve. So, real quick, two other things. I appreciate that a lot and and the firefighters will too. So, it's it's
one of our favorite favorite trainings because we get to use the saws and we get to break stuff. Um, so the last the last thing for you tonight um is uh we we are down to so we
were we were at 25 firefighters, but we've had we had some people leave. um Tucker Ly who you know um is in the Marines so he is on leave um from the department so that Go ahead. >> You want to do the resolution first >> for which one?
>> That that's fine too to talk to that if you need >> Oh go ahead once you finish. >> Okay. Um so for the for the new hire um we so Tucker Loy is on on leave. Um Erica Schaefer um who was on her father was also on Adam Schaefer. Um she
graduated from college and she is um not living here so she's in lacrosse um working in West Salem. So um I had a conversation with her and said, you know, as much as we want to keep you on, we really need people here. Um so she said absolutely. So she's she's
resigned. Um, and we have one of our other um, firefighters, Carter Cecel. He's up in Fargo at NDSU. I would have picked UND, but he picked NDSU. Um, so and not Iowa. Um,
but so we're really down. We're down multiple people. So we would we I could really use some, you know, another another hand, another another firefighter. And Grace happens to live Grace Cunningham is is where our new hire recommendation is and
she lives um north of 75th Street. So in the township so that's helpful too. >> I make a motion we approve Jessica Cunningham. >> No, Grace Cunningham. >> That's >> Oh, that's a bird contact. Okay. Grace
Cunningham for mama. told that exactly how that was. >> Second. >> I'll second. >> You have money for equipping her with all the right PPE? >> Yep. So, we have um we'll have we have
existing PPE that that might be expired, might not. We've got a pile of it. Um, so what we what we typically do is we'll bring somebody on and we're not going to buy them gear right away because the gear is is fitted to you, right? Like it actually has your name on the inside of it, right? So it's it's like getting fit
for a suit or dress. Um, like they come out and measure everything, right? Um, so we'll we'll pull from what we have right now. Um, and then once she gets through and gets her C and then is on a year, then we'll pull the trigger >> after a year. >> Thanks. Typically, it's right about it
takes about that much time to get through the class and everything because it's three classes. >> That's also reimbursible. Classes are reimbursible, too. So, >> okay, great. Thank you. >> Resolution
vote. >> We didn't vote on that. I'll first signify by saying I with grace. >> I I approve the resation. >> Oh, do you want to speak to the resolution?
>> Do I need to? The only question I guess I have is the gentleman that was here earlier, Andrew. He said resolutions were needed for gifts or goodwill donations. And 10% is not a gift or a goodwill donation.
That's a admin administered fee. So I I don't know that a resolution is necessary, but that's just >> we're doing this to track it. >> Yeah. And I'm not saying it's a good thing, but Yeah. >> He had only mentioned it towards gifts. Okay. Yeah.
Well, it doesn't hurt to know how it got to the city. So, >> yeah, >> that'd be the idea of that resolution. >> I make a motion to approve the resolution 2025-25. >> I'll second it. >> Does the resolution say like what account it's going into?
>> Uh, it doesn't say that one. It's a state statute and what it >> is a contribution ordinance to the general fund. >> I'd have to look back and see where they but I don't know off the top of my head. Melissa, it's Melissa on >> you're just calling
>> and I know I know Melissa and I have talked a lot about it. I think Jason and I have talked about it that 10% money should very be separated from any other revenues coming in because it's it is something that needs to be documented. Any expense comes out of that needs to
be in city minutes for approval. It needs to be submitted to the gambling control board every year. >> Yeah. >> So it's it's something that should be maybe better documented than it has been in the past. and and we're working on a different resolution that I've talked to
Melissa about too for next month. Okay. For that. So that would maybe make it easier. So >> there has been some mismanagement of that line. >> Kent, just so you know, and because Jason asked, I did um there is a line
item that has been created just for the 10% gambling donations. So only those monies will be going in and out of there. Um, and you're right, we are going to be um the resolutions we will be we will have to stick with those for 2026 if we want to do a better job.
>> Yeah. So, I know we're doing better things to improve it, but >> thanks Melissa. >> Any other comments regarding resolution 2025-25? >> See none. Voice vote, please. >> Mayor, hi. Councelor Phillips.
>> Hi. >> Councelor Risorf. >> Hi. >> Council Penigrass. >> Hi. >> Councelor Supreme. >> Hi. Jumped all over. >> So made this one. >> Next.
>> I've got a hard stop at 9:30. So grandchildren take care of. Okay. >> Streets and roads reducing residential speed limit. >> I make a motion to accept it.
>> Yeah. There's Joe put a report in. We are doing an online survey right now. It's the end of October 31st for public input. >> Should we wait then till that comes out next month and we'll go through it at that time? Well, this is kind of
premature then for >> That's why I'm saying let's wait till the end that comes through. >> Well, the the report's there, but we can wait till November. So, >> yeah, >> we probably should if it's got public comments. >> Make a motion table till next month.
>> Yeah. >> Can we get Can we get that the morning of the meeting? >> We'll second that. >> We get that the morning of the meeting. >> All in favor? You want to go there? >> All in favor of tableabling it to
November significant by saying I. >> I. >> I. >> Next item is a mindot request for oh dummy repairs. No an
um don't say I'm sorry. It's on 330. >> Parks and trails. >> Yeah, it's on page 330. >> It's page 330.
>> It's listed as 2025-21, but it should be 24 reference. So, I make a motion we approve the uh limited use permit. does require not notoriization and that
we'll take care of that. But uh >> I'll second it. You you made a motion. I'll second that. >> I'm curious. This has to do with the access under the bridge. Correct. >> Right. Okay. >> Those three bridges that we used for we have to remove that renew that every
10 years. >> Yes. It's part of the contract to renew it. So I've added been put in that or put it in the resolution. So, we make some attempt to remember to do that or put it on somebody's maybe our city calendar. >> But that is renewable.
Um, >> they're very gracious and we didn't have to require any more drawings. We just showed them what we used for the uh dam removal river restoration projects. >> Yeah, we talked at parks and trails about putting it on the city calendar so we can start to talk about it at year
nine. So, it's another step forward and and access. >> So, is that going to end up being an access to those trails from the >> that's going to allow us to go under the top of the >> That's what I thought.
>> I remember that being in discussion >> ends at the rightway as you go underneath >> bridges. I remember that being in discussion. That's why the bridge has that extra length on it. Any other comments? Seeing none. All those by voice vote,
please. >> Mayor. >> Hi, Council. Hi, Council Grass. >> Hi, Councelor Spring. >> Hi, Council R. >> Hi. >> She's on the back page. >> Oh, she's on the second page. >> She's on the back page.
>> I have on one page here. somewhere. >> Next item is Jason Nman's damage repair. >> Making a motion to approve second repair. >> Is he finished? His worker still work on Alice Park.
>> Uh he's got a little bit of touchup to do on Alice Park, but very little. So essentially, yes, he's finished. >> Any other comments? We have a motion to approve the $32,383. >> I'll second it.
>> Great, Daniel. >> All All in favor signify by saying I. >> I. >> Post that's approved. ERC employee relations committee workshop with fire department first responders tomorrow night at 6. There's an agenda
in the packet. It's this is the second one we've had back in July ongoing awareness and working relationship and some good topics there. >> That's something
>> financials you want us to be at or is that just >> just awareness just when that is going on? Why are >> we are trying to do one with planning and zoning um in Kathy >> 12 system >> November 12th >> y'
DNR and Harvard grand for that was on the memo from Jason this afternoon it's a separate email Um, move on to the consent agenda.
Any comments or questions? >> We had some financials that were on there. Um, did we get everything paid for the DNR grant where because I guess those guys hadn't been >> DNR grant is complete. EFT in Burton City was received June 16th of 2025.
>> So, we we paid it out then. >> Yeah. >> Okay. Because I I guess that they hadn't gotten the checks. That's why I was kind of checking out both of those friends that got it. Um Mel was talking today with Jason. My understanding is they're hoped to have it done by the end of the
month, beginning November time frame. Mel, I don't know if you're still on. So, that was where they were at. There was a few resolution stuff they were trying to work through. So, but she's still >> I'm here. I I actually think we'll probably have it wrapped up by the end
of the week. Um, I just have a few more. We have all the answers. They just need to be formatted into a reply. >> And then the other one that there is is the compare grant. They wrote a grant
for about $3700. Um, and they they did get the grant and it was applied to some nozzles for I guess their inch and a half hose lines that they have for their their hoses for the fire department.
>> Is the the compier grant melon? I'm not seeing that one on here. Is that the >> the list of grants that I'm aware of are there in front of you. um paperwork for two of the four that Jim was asking
about earlier in the week I have not been able to locate copies of. So I have requested from um from OFD or fire relief um additional copies of the grants that were that were written so that we can find the forms to submit the
reimbursements. So we're just waiting on them to get us the information. Okay. I just want to make sure everybody's aware of that. Yep. There's just one thing for awareness on the invoice registry. They'll there's a check for myself about $300 that is for
gifts for the first responders. We bought them flashlights um as a recognition gift that they'll get um in November. >> So just so you guys are aware of that. >> Is that a surprise or do they know? >> They know.
Just wanted to be aware. >> All right. >> Uh consent agenda. Motion to approve consent agenda. Second. >> Who said that? >> All in favor signify by saying I.
move second by saying I >> take care just kid on the heart