March 18th a regular council meeting so with that we'll do a call to order Jason uh mayor ior here councelor penr here councelor Phillips here councelor spring here coun R here and then we have Joe
Palin here we also have Mike on zoom and I believe Mr Carlson is also going to be on Zoom as well who is I'm sorry Mike oh Mike okay today attorney got it and then I think bill will be on at some point he said tonight
on Zoom okay so all right we'll go ahead and uh approve the agenda um I would make just draw attention to our consent agenda in the effort to help move the um meeting along
if there's up here if there's anything you'd like to pull out on the consent agenda now would be the time to um let us know and we can put that in the agenda so when we do get the consent when we do get to the consent agenda it's just a matter of a
motion and a second so let's can we I'd like to pull the the checkbook out check register out and add it to next months we just got it an hour Oro so the check register yep we just got an hour ago so haven't had a chance to look
at it and and I had some questions um as far as um revenue and expense just a minute we did have the expenditure Revenue expenditure report at the back of the packet is that was
I'm talking about the check register oh the check register Che register okay no and and and I had the one that there was for questions off of that um page two motion to approve the agenda first
well I thought he was going to move the stuff that there was he just gra yeah we should we have a discussion I'll make a motion we approve uh the agenda as amended there a
second three okay sorry Jim no he said go pull it out and so I was looking through the stuff to pull out okay so it would be under um uh the revenue of page one of the revenue and then and I'm going to do page
seven also on expenditures line it that you're looking at um yeah they right you can go between two on page seven and it would be H let me give you those numbers are these I'll have to ask are
these questions that could have been asked at Jason before the meeting or expent time well I mean this is part of what we should bring up with Council I don't think everything needs to be private I think it should be up in Council so people know what we're talking about exite the meeting uh well
we're trying to do it right now with how we're doing this stuff Ryland so um it's a 451 and 452 what are those numbers uh 451 452 on page
no one sanding yeah it's on page 198 page seven how you want to look at it double lines and everything so yeah well I it's still the same number still same and what was on your page one what
number is that uh the other one that I was looking at on page one uh let's see actually it's it's number uh it's 34116 that's on page one that's on page
two uh the bottom page is 193 of 198 charges that about finance charges 34116 you said yeah and the other one I just had a question was on 35079 as well
too and they all kind of fit together and you'll see that when I ask that question so other changes agend we have a motion to approve the agenda as amended with removing tabling the check register
um can I yes speak mayor if I can make a comment um we will need to have a special council meeting then um in the next few days because this is the pay our bills um so as waiting a month would be unacceptable otherwise we're going to fall behind so we need to have a special
meeting then to do that the next week well I I question that because the check register is checks already written I don't think they've they've checks aren't written they have to be approved by Council unless there's certain ones that have been given prior approval will
be printed and done so we have they're there for Council review and then if there's any corrections that need to be done they get corrected then they get printed signed and well we got an hour ago so a chance look at is there a day that works for a
special council meeting for you Paul open me know anything but Monday or Wednesday Monday or Thursday anything but Friday anything but 20 minute meeting or half
hour we just take the half hour tonight leave it in there then leave it in and take half hour tonight leave it in there then we need if we can't get if we can't get it out to an hour before the meeting maybe we need to be here on Friday till it gets done anyway
sounds good I'll I'll withdraw my motion take it on there uh we have some items on page one of the revenue expenditure and on page seven I think there page 193
198 no other changes all in favor signify by saying I I approv okay the next item is our public forum the city council welcomes and encourag participation from community members please keep in mind that your
comments may be pertinent to City business and must adhere to data privacy rules no employees names may be used please do not expect action from the council this evening regarding your concerns to address the city council during public fors please step to the podium state your name address and fill out the
phone provided and speakers will be only recognized once you will be timed beginning speaking when the green card is raised by Jason and the yellow card indicates you have 30 seconds left and the red card indicates you have reached your group three minute limit and must
stop with that we'll open the public form at 6:38 there anybody would like to speak please step to the podium there's anybody on Zoom that would like to speak second call for public forum and third and final call for
public forum all right we'll close public forum at 640 hey first item is um regarding Joe Palin has a petition or correspondence
regarding last month's June flooding yeah so we did have a had the opportunity to uh talk to a gentleman from Minnesota hsem in regards to last June's flood
event um if you remember there was an attempt by the county to have a presidential declaration um for that flood event which would uh bring Federal money to the city to cover flood damages as well as the county and other counties
unfortunately hestad County didn't quite meet that threshold so there's been a little bit of a lag in the time that it t takes uh to respond to that however the state has stepped up and is willing to cover 75% of the flood damage costs
um with the city um paying the remaining 25% and so last um August I put together a memo that's in your packet uh identifying eight areas uh within the city mostly
mostly parked areas that were damaged by the uh one and why I bring this to the council's attention is you know there are eight areas um areas two one two and eight are essentially areas where there
was flood damage that City staff City forces took care of the damage and and will'll seek uh reimbursement for uh labor materials and expenses associated with those repairs um items three through seven are areas that uh we
haven't completely addressed yet and items three four and seven are item well basically items three through seven are all areas where more extensive repairs are really required and we'd probably want to bring in a contractor um to
complete those repairs and then we'd seek reimbursement from uh the state for at least 75% of those costs and so there are these uh five areas um that are kind of talked about in the memo items again
three through seven that um we want to decide if we're going to move forward for and um items three and four item three and there's a map in the memo too if you guys have seen that item three is really if you're familiar with the
access to um the old lake bed underneath trunk Highway 52 um there's a kind of a driveway there a pathway well that got washed away that really should be fixed that's area three are three yep and there's a map right at the end of the
memo that shows you exactly where these are yeah um area four is immediately Downstream of the trunk High 52 bridge is on the South Branch uh there is a riffle there and right adjacent to the riffle there was some flood damage on the River Bank uh that potentially puts
the riffle at risk and it's in close proximity to that pathway I really feel pretty strongly that that one should be fixed as well um so that's items three and four items five and six are in the Old Lake Bed and
they are um on the on the uh right by Oro Park kind of on the on the Middle Fork on the Northern Branch if you will two BS um yep on those two bends as after it comes
under 52 and then starts to meander through the old lake bed well those two um there's some pretty bad scour on those um um towood towood repairs that were or tow structures that were constructed to kind of maintain that
bank and the area five and six costs are about $76,000 to fix and to me that's quite a lot of money it could be more than that and even 25% of that is you know 192,000
and so um that's one you know a couple items that I I think you know might warrant the council's consideration happy to fix them if you want to um but we could also let N nature kind of heal itself there
and and uh save the city $20,000 and of course the state uh you know the well $55,000 so I think it's going to I'm agreeing with what you're saying with
that Joe off of that and um you know my thoughts are that chances are if we get a flood that comes through there again it's going to do the same thing you know just to know that that's where that's at and it's a part of it and we're really not going to do a whole lot with that
area so I I think your your the way you commented on this I think is correct for that stuff too so so I would recommend you know item seven is in Alice Park U there's um some scouring and flooding uh kind of near the Portage way along the
Rapids there that probably should get fixed to uh a lower cost item um and so really areas three four and seven are the ones that I'm recommending that um we hire a contractor and have fixed and
then we would pursue funding for items areas one two and eight or essentially work that Kane and his his crew have already completed well is an area four going to be affected the same way as five and six you get another flood it's going to bring come up again well
there's that potential um but there's there's a higher higher risk there because area four is adjacent to a riffle um areas in a riffle is kind of a a rock control structure and so there's concern
that that erosion will kind of bypass that riffle and start to cut out more of that little roadway that we have into that to access that area and it's important to maintain that riffle basically as in order to repair that
what's the best chain chain of best idea add more stones to the riffle uh well instead of instead of trying to tuck more lumber in the river bank we would probably use Rock to repair or stabilize the slope not necessarily the riffle
because the riffle is a the big boulders out in the middle of the channel they're intact um we just want to stabilize the toe of the slope so that the water stays in the channel and it's more armored there and then that'll I I see where
doing three and it makes sense to do three and four both at the same time of when you're underneath they working on that bridge I would think that was my thought as well is that going to be adding rock kind of like um the trail of River Park oh
between the two neighborhoods that area that type of that type of repair okay giant yeah probably class four or five R so um and with in conjunction with some grading so there'll be an excavator and
some large Rock and probably some DNR coordination uh with that type of repair but that's what we'd be looking at that bit end of the future use of that Park we want to protect that area encroaching any more into the
path that we're going to be using going into the lake bed so yeah I mean there's people if you look at there was somebody down there fishing today you know and so it's used quite a bit where people are down there that that so before we we proceed with
anything I thought it it would be appropriate to get Council Direction on what what areas you do want to focus on because the the 25% cost is not trivial um but uh so fix fixing that is
that going to be subject to Future damage in in a similar storm or are we repairing it such that it can withstand well we're hopefully repairing it to a standard that will withstand future storms but that said um
timing and future storm intensity a lot of things kind of come into play and um I wouldn't that was that was the intent of the original repair it's been there for a while okay I mean we just don't know nature and what's going to happen out in Western
Minnesota that created you know last we last or the the dam so yeah and in the lake bed sediments are you know stability is a challenge out there and uh you know it takes a lot of things to come together it's more it was planned to be more than just structural repairs
it takes vegetation it takes time it takes the structural repairs um those types of things have to kind of come together and and in some instances that hasn't happened like we'd like your cost that's full cost right they are or is
that 25 that's what we would pay and get 75 back they are construction Cost Plus Engineering costs but I will also say that I didn't spend hours and hours putting this together I spent you know four five six hours putting this
together this is based on taking a look at it in the field going back to the office sitting down and kind of penciling it out based on experience um so they are subject to move around a little bit um whatever the case is though um you know the state will cover
75% and I should also note that um the money for one two and eight are largely has largely been spent you paid that and that includes a lot of cane and um Public Works labor so you'll get that
coming back into the um you know Coffer so to speak um and that should help offset some of the cost for 2025 that would be spent a motion that we proceed with getting quotes for areas three four and
seven second a second a second um I suppose this is a pretty good time to get quotes now before uh it is you know it'll take it'll take a little bit of time for me to get it in the queue um just so you know I I'll do
that work just on an hourly basis like I do a lot of work for the city and put the quotes together um and bring you back the results just like we would do for a seal coat or a street repair or we'll find out what the cost are take to
the next step right do we want to send this to parks and trails and see if any of these areas or places that they would want to maybe see improvements or something a little different would like think there I don't
think focused on that type I mean the only one would be the under the 52 roadway but we can send it to them but I don't I haven't been to any they don't have any budget either so and the other
thing to kind of think about is you know these are this money is focused on flood repair okay you know so in terms of significant improvement over the pre flood condition is not really possible okay
any other comments seeing none all those in favor signify by saying I I our Deputy sherff report um the report 26
total like to speak to anything we appreciate that um for the month of February um there wasn't a lot of call volume just because of the weather um recently there was a burglary at a establishment that we
responded to um so we're working on that to see if we can um locate any suspects for that case but as of right now I'm not aware of any So based on the evidence that we gathered so no information to believe this is any type of um continued thing or criminal um
outdoing this because that's the only event we've had for the last year that was an establishment so um other than that we've been mostly focused on traffic enforcement on Minnesota Avenue and Lake Shady Avenue um trolling through the park stuff like that um during the slow winter months so on
Minnesota Avenue that 40 and 50 m hour have you seen much oh there's very good compliance um very high compliance the deputy was up here today for two hours and he only had one site or one stop and it wasn't even citable so there's pretty good compliance with
speed seat belts stuff like that so we might have to start focusing on stop signs and other stuff because as far as Minnesota Avenue I think they know that we sit on there quite often so as far as I can tell there's not a a big Need for Speed enforcement on there at this time so okay great all right thank you thank
you thank you um Public Works P has a several items here you yeah first off tonight is uh street sweeping quotes for the city we do this
every spring got two quotes in front of you uh this year wigam Trucking is is uh more economical choice at 185 an hour and they also did say uh they would
not go over 3,600 total so whichever is less is what we will pay so I would request uh to approve wigam Trucking to do the street sweeping make a motion to approve
W I'll second just for discussion um on that one you had the the funds to come out of streets and Roads um I'm just thinking that it it might be better because I like to keep as much as we can in streets and Roads because we need so much work off of that
one yeah why don't we put this and this goes with the item that I had in the back okay that I want to take a look at why don't we put that under standing under 452 because we didn't use that much money this year for what we had budgeted
for that and it's sanding down sanding up that might be easier way to do it and use that particular line item I think that's a better way to do it yeah for sure I would uh seems acceptable
yeah they sweep once twice just once you know it's just uh the street two years because we didn't do it last year either well we we had construction with phase 1A project and that was you know it's kind of counterproductive when on the
other side on the other side of 52 cuz we had sand that was there for the years and really I mean it's been two light years you know there hasn't been much put down this year and much last year so really there's a little bit on the side of the road you know it's not a lot if we get a good heavy downpour a lot of
that is uh taking care of you know rain takes care of it so so they figure they can clean it in about 20 hours in yeah okay do we know where they're going to dump it I am DG W by the way oh oh okay do you know where you're going to dump it well the city provides a spot as far
as I was told I don't remember the last time I did this was 2019 and we went all town I don't know that or something we got a spot oh you got it okay I just didn't know if you
had a spot for it okay good any other comments all in favor of approving W with a sweeping sign by saying I and then we're going to move that to that other and we'll put other sanding okay 452 this
year perfect thank you next it is p pities uh yes next item uh porta potties we put porta potties in all the parks uh six total uh this year I received estimates
from onsite and lrs lrs is a new vendor and they are by far cheaper per month and uh there has been a request to add a portapotty
to uh City Hall here the playground the swings the basketball courts uh so that's an option we could add a seventh porta potty this year and it would be cheaper than last year so either way I would request that we go
with the lrs for our provider now how how long we have that service is up to the council but uh you know May 5th through October 20th or April 21st through November 3rd kind of
six or six or seven months you know depending on what the council wants I think that uh putting one out here makes sense okay for the kids that use this and I think it's bring more over there for that um
do I make a motion to approve lrs to at least get started with the seven with the seven yeah with the seven and then I would say let's use option one uh May through October you know which I think is going
to good so with with that it will be with before the kids get out of school you know for that type of stuff so I think that that makes sense to do option one and then put it for seven okay any other comments anybody saying none all those in favor
of lrs S4 bodies b f October 20th signify by saying I I approve thank you and then uh my last request for the night is uh I've been looking at purchasing a dump trailer for
the city um it would be used in seven different accounts streets roads tree removal Parks snow removal water sewer so that cost would be split up pretty good and uh I think it's something that
we would utilize for the next 20 30 years I think it's a very useful tool and uh can you explain how how how uh sand winter snow removal would use a dump trailer well if we had to remove
from city hall or a park or anywhere we would all it away How would how would uh water and sewer use it you know Water and Sewer we're we're you know there's uh constant excavation of valves hydrants leaks you
know some of that stuff we will have the ability to take on some of those repairs and those emergencies in the future and well how often would you haul away three yards of material from from a from
a replacing replacing a grinder pump or something like that well I think every every yard every task is different I mean I can't predict what we're going to be doing or how we're doing it but I know our current equipment does not
allow us to do much do we have a motion here to go on this discussion yeah I'll make a motion we approve the U not the dump the purchase of a dump trailer not to exceed 177,000 and I'll second it for discussion so that we can do stuff um on
and looking at this stuff um you're taking money away again from streets and Roads and park and wreck and this is just the beginning of the year it's not the end of the year so you're tapping into a lot of these funds that that might be needed as this year goes along
and and I can see a lot of especially tree removal um everything else I think since we've already got something that's sitting in the back end of the pickup truck right now that we can use I would would
make uh a suggestion that if you need this rent it this year see how often you use it by renting it and then put it in the budget for next year if it's one of those things that that way you'd be able
to make use out of it this year and we can keep track of how much you're actually using it okay and then make that decision for the next year's budget so last year we did we did use uh a friend of mine we used his trailer and
it was great it was fantastic I wish we could have kept it well no but I'm just saying for for $177,000 you know um and especially taking stuff out of the water and the sewer which again you're saying we have remaining funds of of those but again
it's only March it's not you know November and and so I don't really want want to spend those funds or have it go that way I would I would you know for us to rent one I would suggest doing that and keeping track of how often we used
it and see if it makes sense for next year I guess I see it as um I support the the motion I think with getting $2,000 is what you're expecting for the dump box so that brings it down the 15,000 so that's a substantial
change for each of the Departments and yes it's it's March and um it's a partial year but you've budgeted money for it in the annual budget so I don't see why we wouldn't want to pursue the purchase down well if it was in the
annual budget and it was there I didn't see us putting that down for the 17th and if if that was the case then we'll take that away from what you have from the shop okay which would be years alone and let the other uh you know other
areas have their still their money that they have to have for the year so I just know that like our pickups they support everything we do right our our MERS support all of our grounds our staff
support all of our facilities right it's hard to really nail down like a piece like a trailer that's like a a supporting tool a supporting piece of equipment you know I wish we had a you know equipment budget that was that
would cover the entire city we don't so that's why I'm trying to split it up between multiple budgets I I don't I don't go along with anyway that's just my comments I I don't go along with taking away from other budgets from those other departments you
know if again rent one this year not saying you can't get what you need okay and keep track of how often you use which will give you the access that you need if you say that you need that you can do that and I'm sure you can rent it for a week if you need to do it that way
too you know so absolutely there there are rental options with anything you have any idea how many times you used it last year borrowed it from your friend ah half a dozen times last year you know but if like anything
if you could used if you had it at your disposal you would have just hooked on it and took off I mean I'm under the impression we're running out of storage space for equipment so I that's one of my concerns pay that kind of money if sits outside you've already got a trailer
they use right now for what you're doing for all your other equipment so whether it be the mowers or whether it be for the cat you you use the other one so you've got a heavy duty trailer that we got for you not what a year ago that we bought
that uh yeah two years ago we bought a equipment trailer out okay so I mean anyway um I'd like to make a friendly amendment to rylands or or a different amendment that that we rent instead of purchasing well the equipment trailer
did to use though the equipment trailer you use that that's what you use for mowers and stuff right and C no we've got an equipment trailer uh a 12,000 PB trailer that we use for our caterpillar okay
you know this this dump trailer you know it it can do it can do multiple things you know I I don't need to explain everything yeah I'm just looking at what there is again for for what we've got in the budget I don't want to take it away from all these other departments that
there are that are going on here I just don't think that's fair um I'd like to keep the motion as it is and if it fails then we can look at the options any other comments seeing none all those in favor signify by saying I
iose no Daniel was your no all right thank you that time is water and sewer first item is a bylaws Ed sewer committee been working on since the January meeting we've gone
through a couple iterations and the March meeting March 11th meeting we are proposing bylaws which Parks TRS has one I think pnz has one bylaws are no we really don't have a bylaw on it all we
did was take a look at the length of time that people are serving and keep track of that without doing it as as bylaws okay and it's worked well uh with with everything and so that's why I kind of Wonder do we need bylaws or do we
just need to keep track of the the people that are on there so we know the rotation do have bylaws been meeting for 27 years need bylaws now I not sure if it's in the ordinance maybe I don't think it's inance Jason I don't know but I know it's customary and
standard for most committees commissions councils that have bylaws help give guidance structure and you know help them perform because there's a lot of committees here and there's a lot of a lot of questions that come up nobody knows what to do because there's no bylaws there's no guidance for these
committees so that's why they're there and just because they haven't been there for 27 years doesn't mean that they shouldn't be there um it's one of those things that realistically every commission Council group should have a set of
bylaws to be able to follow I know in our committee in our committee meeting we talked about this several times and I think it raised a lot of good questions about the terms um the president the vice president those terms and I think there's some value
from it as committees go throughout the years going forward this is just a good document it's are in front of you you don't have to very clear with the member seats the terms The Years start it's just a good record was there you to do it is there a motion on this one
r no not not yet but I make a motion we approve the bylaws or water sewer a second I just wanted to open it up for discussion that we can do that we have a discussion uh I I understand you're president of Ryland on the on the thing
here and I'd like your name take off there and I'd like it put the mayor is a pres mayor is a president so if if anytime you're not on there the new mayor would be the president of it if that if you're going to accept the and that's kind of how you have it
on CA as well as it's done that way R so would just be keeping everything the same as what you have for Ceda being being mayor and your name as president so it would be keeping that as the same as what's going on with Ceda right now I'd like I'd like to see keep somebody
that's best in the city council on it so you work on the city council in in two years I think there's if you're 3 two years or four years yeah we don't know what's going to happen in the future that's why then they to re amend the
bylaws they should be looked at every year though and we do look them every year yeah which is in which I agree we will look at same thing with the gold rush we had bylaws we looked at those every on an annual basis so maybe locations gold gold gold rush is a 501c3
though it was whole different program I'm just referencing what we did to years I understand but but that was a nonprofit but I think there are people in the committee other than myself just because of the mayor you know Dylan I think could do an excellent job no no
we're not not questioning any of that it's it's it's not it's not your name in particular it's just like you're the mayor today and you would and you're the president of it I don't have a problem with that but if you're down the road if if you're no longer mayor I'd like to see whoever 10 years from now or whatever you want to have it where it
can be used and still use the same bylaws the mayor would be in charge you he never mind I think as long as it's reviewed annually it probably doesn't matter to me but like you could add into your bylaws that the mayor is a sitting
member for sure yeah that's what whether they're president or not I guess I'm I don't feel strongly about that but like I get what you're saying where you want the head of city council to also be part of I get that and I think I don't know
if that's and that's a simple way to do it just by putting that and you can put your name in there too as as president just just put add mayor to it yeah so with the U so we'll add the word Mayor president
mayor and then my name or in future whatever your yeah who add that to it but with that modification then we'll accept the friendly amendment to make that mayor part of the president's description so I just don't think we need bylaws period for it that's I mean
they're pretty simple bylaws if you look at it I mean it's you know so I have no problem with with that being on there any other comment all in favor signify I with the modification for mayor so I
oppose approve next item is um regarding the wastewater treatment plant on point no this is for C Wood Station number one he you want to speak to the you
found with that yeah pump and why we're looking at to replacing it yep so uh Cedar Woodlands one that lift station does not have generator backup so in the event of a power outage
we cannot uh serve those homes in Cedar Woodlands one this quote is for a automatic transfer switch and a dialer that would allow us to hook up our portable generator and transfer power to backup
power with an alarm dialer that would notify us of a power outage just like similar to the rest of our left stations they uh let us know when they are out of power and that they need uh
generator backup it already a 30 motion I make a motion to approve this second okay now we got the discussion going I've got a question okay the 25t
CT okay isn't that on all of your generators you have right now for your portable generators no what do we do with that cord leave it sitting over there on the side over there with the lift station just like extension cord
like no I agree with what this needs to be done yeah okay so I'm not questioning that but if we use a portable generator and we go over to where we just did the other new one that there was on River Bend yep okay you would use some way to
hook that up and I don't see a 25t cord over there at River bent it's it's those cords are on the generator right so in other words I don't think we need an extra cord I believe we need the hookup why do we need an extra cord cuz we're
using Universal hookups right no it's a completely different Outlet I thought we were having all of those the same so that we could use the same generators to move between the different lift stations in the city this is a smaller generator or a
smaller electrical requirement it does not need the large U that answers that answers my question that's why I was just wondering about that you know but have the rest of it absolutely it's got to you've got to
have the remote to be able to know when the power goes out and all of those that are associated the same as you did with the rest that was my only question was on you know that the court the 25 foot court if that was really necessary or we didn't need it for that reason so I have
two questions what's the life expectancy of this of the transfer switch of your generator your hook up with this the transfer switch is is the is what we're talking about tonight the generator we've got a portable generator oh okay switch so hopefully that lasts 20 to 30
years right I can't predict that hopefully he's he's hoping he doesn't have to plug it in every year we do we do run our generators yearly so you know they do get worked out and they we do transfer power and that is something that is uh required to
keep up on the maintenance of them uh the transfer gear itself though uh you know that should last 20 30 50 years just like any other main switch gear so what budget are you taking this out
of this would be part of the 602 uh sewer budget and you'll see that it that is not in your packet because we we don't really have budgets for water and sewer we
we uh don't have uh what no I again that my main thing was I know we need to have that we had talked about that a few months ago what needs to be done over there and and we have to
have a way the the city needs a lot of things this is this is one critical component any other comments seeing none all those in favor of the purchase signify saying
iose thank approve in your packet page 50 there is a project priority list for phase 1D that water sewer is looking at any questions regarding what being proposed there yeah I got a question because we were looking originally at
this at 2030 uh for getting started on that um what's the reason to move it up two years and and put the city with another $8 million that we're responsible for you know yeah the
um Joe if you want to talk I believe it's NPC's expectations so we we have we have had some correspondence with PCA and all this is is placement of the project on the project party list so
um the project priy list is good for at least 5 years and these projects develop and move very slowly and so we had the opportunity to get on the list and there are we also identified um some potential
funding to initiate the um facility plan some some of the planning documents necessary there is some bonding bill um funds that remain unspent about $46,000
and as we looked at the project party list and initiating that project starting to do some of the planning work for it um talking with PCA and PFA they identified that as an option we could use some of that grant funding
um to fund a good chunk of the facility plan necessary for phase 1B and that $46,000 will take care of all that engineering cost it won't take care of it all but it'll take care of a good chunk of it and so um that's one of the
reasons that this is advantageous because if we don't use that we'll spend it on the construction piece it's either going to use on the con the remaining construction essentially the retainage that we have left to find out the
contracts or we can use the loan the % loan over 30 years and so but we can't use the loan money to fund the facility plan work for phase 1B but we can use the um bonding mail money for that if we
choose to and so we identified that as we talked this through with the PFA or the mpca um and I completed the application it is just an application it doesn't obligate because I mean yeah we were talked to pretty specifically about
bonding and and funds that there are available in Grants and it's not going to be too good this year for what's coming out the state but this is out of the 2020 B though there's there's money left but just the 46,000 yes that's All
That Remains okay so before this would I mean if you did that you put the application before that would move forward we would know ahead of time off of this because I think that maybe this 196 people might like to know that
they're going to have a pretty extensive cost go to them that they're not planning on it you know and and you know the next two years that they were planning on it for 2030 yeah and it would still be in that 2030 Horizon by
the time we we actually moved it forward that's why I was remember this at snail okay snails pace it will take years to develop this that explains it you know because I was looking otherwise that it's like that might be kind of a burden
I see he's looking at it is he's saying to get it to the state's project priority okay which is what he explained Stu so move the big picture though um they are willing to we we kind of talk through the scoring for the
project for the phase 1 B um we will get a score of 67 points which is the same as we got for Phase 1 a that is good um that will make us competitive moving forward so and we we checked that box it's it's the first step to moving
forward and we identified some potential funding to pay for the the first phase of engineering work necessary to move to start to March that project forward and it is a slow process and it will take time to develop the engineering and the
work and the grant funding and the loan funding but it's a start and so really that was what we did here and I was thrilled that we were able to identify some money that potentially we could use and I was thrilled that they were willing to score our project with the
same score that we previously had um I will also say that the number in here is just a my best guess okay based on some ratios and some calculation but not not a detailed analysis uh the other
piece is is just looking at the map and understanding that is kind of nice to know what you have left oh absolutely and I think the numbers are great too 196 and five oh I had a question too on the five commercial prop huh they're commercial oh those the commercial okay
uh non-residential okay there was also one that was uh where we couldn't get water to what's what's that Jass condition six Street Lane six Lane six so how would how would we we do that how
would you if you don't have water in to know the water out how are you going to they're on Wells now so they the well then is that what you do well we'd have to figure something out in that way they would likely be on grinder stations so we could meet up you know put like a
runtime meter on the grinder station there's different ways you could do that the reason they're not included is simply because our water system at this point is we don't have the head they're too high for us to service and so they would be part of a future phase to get
water but we were kind of targeting when we did Phase 1 a everybody that every all the other developed properties in the city would be served when Phase 1 B well that's that's what we're doing um and there's just there's actually three
areas that we wouldn't need to service with water jasx is the only one that we can't serve the other two have been served so question you on that jessic uh is that all in one well or is it I honestly I don't know I can't answer you either I think they're shared Wells but
I three you know Kane is that one well up there they're shared shared right of one well probably two or three two two or three well homes I there's like 10 10 homes up there 10 or 12
something like that and Jim you make a a good point about the phase one being the residence and just getting the information out but this is it's still an FYI but we'll be going through like we did with phase 1A information meetings and it was Le one B was
mentioned our feasibility report several cages you so so I was just kind of wondering about that when I looked at this how far it was and it's like okay I just want to make sure that but it is you know it took us nine years to get what we got but at the same time um and
correct me if I'm wrong Joe but this is all mainly infrastructure there's no lift stations it's just lateral lines in the streets servicing and there would be one boring probably under the river to connect to so all and all tonight you're just it's just informational
does that's great okay and you explained what it was and those were my concerns that I have so good news generally I thought all right thank you Joe Planning and
Zoning next is a uh pH resolution yeah Phil Phil's on for the lot split you on there Phil yes yes can you hear me Council you want to go over the brief description on on this and then
um uh to go over um the conditions for approval yes so um mayor and Council the request in front of you is a lot split at 12:15 West Center Street it's really
U very straightforward but there are a couple of um details to it uh that are pointed out in my report and that are covered in the U in the resolution um the lot split creates two lots about 2
and a half acres each this is uh a piece of property that was split uh late last year uh from a larger parcel and the other parcel what I'll call the northern parcel
1165 1 Street Northwest is separate and now uh preparing to be built on and this is the southern part of that earlier lot split now itself being divided into uh two lots one that would front on uh uh
West Center Street and it would have uh long Frontage on West Center the other uh that's parcel a parcel B is the northern of these two and has just a very narrow Frontage on uh First Street
Northwest only 162 ft because the right of way of First Street is only 33 wi 33 feet wide and so it uh shares that Frontage off the culdesac of First Street Northwest with the other property
that was previously split off but that Frontage Which is less than the uh code minimum was already approved with a variance in the previous lot split so that isn't an issue with this uh uh with this uh request here uh
there is uh also uh uh the need for an easement a drainage and utility easement on the east side of both these lots of this property for um uh utility extension and so that is included in the
in the resolution here I should point out that there was some discussion about the width of that uh 5T on either side of a lot line is typical uh and there was 10 feet shown and the question was well isn't there already a 5 foot
easement on the adjacent property to the east on the west side of that property and if we need 20 feet for the future utility extension can't we just take 15 feet from this property and therefore 5
feet on the other um I did uh look and the Lots on First Street Northwest were all platted many years ago back in the 40s I believe all of them were uh before those kinds of drainage and utility
easements were required so it's my belief I can't verify it for certain but it's my belief that that uh the the adjacent Lots do not have 5 foot easements and so uh we would request that there be a 20ft easement on uh this
uh property to allow for uh that uh those utility extensions um in your packet is resolution 2025-the on the east side of partials a andb be widened to 20 ft with an easement
prepared and recorded to be reviewed and approved by the city engineer and City attorney number two that all requirements of the city engineer pertaining to sewer water and other infrastructure and engineering issues will be followed three the new parcel B
will be assigned an address on First Street Northwest to be approved by the city engineer and number four the driveway access to parcel B uh from First Street Northwest is to be coordinated with the access for the lot to the north if at all possible so this
is a uh an encouragement not a requirement uh there is a picture in our report that shows how there is a a driveway and home to be built on that Northern parcel uh and it uh would certainly be convenient for all involved
with the the new driveway for this parcel B uh could be coordinated with that so with that I'd be happy to answer questions of course Joe Palin had comments about the engineering infrastructure in the memo as well someone to make motion I'll make a
motion to uh approve the last split I'll second there discussion comments um yeah uh Bernie is that okay with the 20 if we don't know what's going on on on the other they're they're here
though people you want if that's what has to be yeah just to confirm to see if there wasn't an extra five on the other side there you know was stated that it it was that every city lot had it the new city
ordinance requires you know the current code requires it but it certainly didn't in the 40s you know when when when this in fact it probably was not platted when it was subdivided by meats and Bounds or however it would would have
been at that point in time um currently you know if you plat a new subdivision in the city it would we would require that it's it you know be surrounded by easement but that would it be 20t I'm just
curious is that the new stuff would be 20 ft on each side of the Lots well it depends um like between Lots if there are no proposed utilities it would be 5 feet on both sides but in this instance we do have a utility on need through that Corridor and that's why it would be
20 ft which is really the minimum WID that we need for a trun facility so we had two dead end lines one of them coming at the end of first okay and the other one on the end of
second or Center as that goes out you wouldn't be connecting those anyway because you would be past that as you bring the water in right because you were trying to do a loop is what you were trying to do with I would hope to do that in Phase 1B honestly um that'll
be up to the council but I really from my perspect from the engineering perspective I really want to see that water man go in um I really think it's the right thing to do and it's the best thing for the residents up there and the system no and and I was just looking at at that area that's up
there and so you've got development that's going down Center that goes up further than what you find on first because first runs into the culac that's there okay and so if you're doing that
the further the growth might be West in which you turn around and you'd still have a dead end that would be on that water main that would be heading on the West Center wouldn't it so the dead end that exists there right now is on
first well it's on First and West and West Center Street well West Center Street that water M will ultimately go down I think it is 7th Street something like that it'll extend South go under the river and and loop back down into Riverwood Hills but First Street
Northwest with the lot split and development that um is occurring now can never go through because it's private the only option is it for it to go south there's no water main infrastructure North so the only option is for it to
Loop to West Center Street and so this 20 foot easement would allow that it's the minimum width that we could really work in to get that done yeah no I was just kind of curious looking at it and I didn't think about 7even because I haven't seen that full diagram on how
you were going to do that with with the water I mean that's that's just a question I had yeah it's something we've always thought about doing when even when Randy Barts was talking to us back in 2019 each something like that he wanted to develop that acres and we thought about looping it between First Street and and West Center Street so
it's something that's it's it has been discussed but I think it's to leave a 10 foot would be you know it's unfortunate that with those two Parcels are going to have dead end water but you know um it' be great to have the 20ft
easement dir yeah no again I'm just you know looking future-- wise of what was going on how you were doing it so those are the questions that I had well wouldn't be it wouldn't just be those two Parcels that are dead end water it's all the way up the street now it's everybody coming up the street dead end
water until it crosses and then the hope is is to eliminate that somay you said podum please um I just I used to work for the utilities Municipal um now I I understand the need for dead ends are
terrible you get sediment you get all kinds of problems of it and I understand the need for a loop I just hoping it wouldn't be 15 foot or 20 foot of my property that it would maybe be 15 or something but I understand it I get I
get it thank you just to build on that too they we we we don't you know it's just an easement like property owner maintains title of the underlying property that's just we
the city would have an easement to which essentially gives it the right to construct that facility it doesn't mean that it can't be used once it's done You' be done anyway and so you could you know take care of it once it's constructed you can plant Shrubbery on
it and stuff kind a problem um some things I prefer not big trees because we you know we want to probably get through there for maintenance at some point whether it's in 5 years or 75 years some sometime it will need
maintenance so if if it is approved for the 20 foot do we have to have a new survey um certificate made out to show the 20 foot no it says what you need is an easement agreement so an easement agreement I've
given I think I've given the property owner at least their consultant a document prepared by um Mike the template that we have and it legally describes what you can use with you know what the easan is has a legal
description you know the West 20 ft of these two parcels and East 20 20 feet of these two par parcels and you know it has a legal description of that it talks about what the easement is and what rights the city has for it and then that document is executed by the property
owner and by the city and then it's recorded it's not complete until it's executed by all the part parties and it needs to be recorded and so we would ask that the property owner and their engineer surveyor prepare that easement document
it's it's honestly it's pretty simple um and then bring that in after you've signed it had it notorized and then the city would sign a not it and needs to be Mike's got that then though uh Mike and I we've executed
similar easements through Oro many times okay I just have one question about it I understand everything that you're saying um and that Phil is saying but so is the idea that the lot split's going to be
recorded now but then the easement is going to be brought back to council like next month or is the vote tonight to approve the mayor and clerk to sign the easement whenever we get it um yes I think that's the way it's going yeah
we've been through that I think that's exactly what it is so yeah I I don't think that's wrong it's pretty straightforward utility easement language I mean if you look at 100 utility easements they probably all say about the same thing it's just a question of checking the legal
description which I think staff can do as long as the council approves that tonight we can just verify the legal is correct and property owner okay with it I'm okay with it so that's my concern I
do it was stated that uh a legal description is out was submitted to the previous landowner or not for an easement a a document for an easement uh I I
submitted um the easement document it's just a Word document it's like a two-page two or three page work document I can okay resubmit that to you or somebody else if need paperwork I don't know that I have I maybe get it to Jason
and he can get it to you I don't know if I have your email address Jason's been very helpful here I just want to say that and we've been coming to him for a lot of stuff so all right thank you you need to make Amendment to the motion about the legal document for the
easement or is that just kind of under it's actually in here in the writing okay where it says the 20 foot with an easement okay under under conditions for approval number one so it's already there okay we were just going to make a
different uh comment on 15 to5 if what we had talked about planning on zoning you know so 20 is already there any other comments see none Jason The Voice SP
mayor hi councilman Phillips hi Council pen hi Council rise offer hi councilman spring hi it's approved okay uh update WSB steering committee
you you have status yeah I guess um my understanding there's four uh chapters um you're going over with Mike right or your your people uh he got back he said he's good with that date so so we're looking at
April 7th is you want to speak yeah can I make a few comments so I we are working through it we've given back six comments on six of the chapters so far and then Lori Lori has reviewed my comments on two of them or three of them actually and then she's under review on
the other three and then we're working on she sent me four more chapters that we're going to get her reviewed and get back this week I I think that date will work but it's very tight simply because I think Lor's going on vacation this is Lori at WSB he is going on vacation that
the week before the 7th and I'm going to be on vacation the week before the 7th so I think it'll be tight but I think I'll be able to do my review the question I have is if I get it to her you know on the Friday before she goes on vacation is she going to get her her
review and comments by the 7th probably not probably not probably not so I just I can get it on I mean the question was can I review them by that date yes I can review them whether whether it's ready for in final form you know they still have I don't know what the the seventh
date was meant for but I think at the next step as I I had a meeting with her and I think the next step is to codify it like put the numbers of the sections into the documents which she hasn't done yet because you know we're going to change a little bit so um I don't know
how long that's going to take her but I can certainly do my review on her before April 7th whether or not you that that'll move it forward but she's going to need more time I think after that to get it you know cleaned up
and we want to do with this is just make sure that that it's moving ahead because we want to get that as soon as possible and it's in writing and so it's at that stage before it ends up going to us and then to the public for a public hearing
off of this stuff but it's moving that that bar where we're at on it so I don't have I don't have a ton of concerns with it I mean I a lot of it is public policy it's not really legal I have changed a few things in a couple of the administration chapters that I thought
was important that she's going to probably highlight but and then I've made some there's other typos like the misspelling of hestad County for example and so I I changed a bunch of stuff like that or you know a handfuls of stuff like that
so we're we're doing a thorough review and I did this for um I just did this for another for plane view and you know I've done it for other cities too and it's WSB really does most of the work and I guess in this case you had a steering committee too on top of
WSB so I'm not I'm not changing the meaning of anything I just want to make sure you know that the legal standards like the Practical difficulties standards an example I struck out a little bit of language that I thought was extra over and above the statute
that kind of makes it confusing and you don't want to you want to follow that one with a statute pretty carefully so stuff like that I mean I we're going to make small changes but things like what the zoning designations are you know that's really not my area I mean I if I spot something obvious I will point
pointed out but I'm not going to go in Red Line and change it I think it's up to the city to determine what should be a permitted use and P conditional use and that kind of thing if if I see some obvious glaring things I think are different than other cities but honestly I think WSB did a pretty good job here
and I think they they know what they're doing so I'm not and they have attorneys that work there too so it's not like this hasn't been reviewed before um so this is that's my comment on it I guess it's it's moving forward I mean it's not we're able to review them pretty quickly but she's sending them in batches
because there's so much of it and then she's got to review what I do so we're kind of just doing it in chunks and you know we're moving that forward thanks Mike I think the seventh date was just so we had something for the 10th agenda so it's just moving
ahead is what we want to do is just keep moving so yeah perfect thank you Mike so do you have a a goal of by end of May or well we're we're trying to work I mean it's moving pretty fast now Okay so we've had
most all of our steering committee meetings okay and it's in the writing stage and then she's getting those over to Mike so I mean it's I don't have a date but it's moving that fast on what we're doing so well we know it's important for everybody our developers
too that are interested so oh absolutely that's why we're pushing as as much as what we can do to get that done they're moving very mindful of that I guess oh absolutely that it's kind of the object of doing it when they did it get things in motion planing and Zing did that at
that time to okay bring things together all right um thank you fire department thanks mik we have a application approving a hiring of an
applicant Ryan B from Rochester um yeah you see the application that that's here for for Ryan He's Got U a lot of stuff done that there is for certifications already with fire one fire two um and also as well as
Hazmat as you see on here so um he has a lot of experience to go along with it I think he'd be a good addition if there be to the to the fire department you make a motion I make a motion to uh approve Ryan fee uh for the fire
department is there a second I'll second it Marie thank you have any idea how many firemen we have or Rochester well it's no it is it's a good one um this is in the the northern part
of it so we've got a few that are that are there that wouldn't be the first call you know on on an emergency type basis but but they could be there a little bit later but um I think it's it's a good fit with what he's got with you know his training and everything
without having to go and spend for any of that training that goes along with it well it seems like you know cost cost four grand for turnout gear for somebody so I have a difficult time doing that yeah it is it's it's we have a budget and that's important I I
understand that but what's what's the average report time of somebody to show up for a fire call is it from Rochester from Center Street in Rochester out here it's 12 minutes drive time so it's Pro I'm guessing it's probably 20 to 25 minutes actual getting
getting out of answering your phone and getting up and going you know that's that's that's before they open the firehouse door that's he's very experienced and I can understand why there's interest but I
just think we need to be mindful of the effectivity of somebody living in Rochester and I know there's other people living in Southwest Rochester too so Country Club any other comments are we approving fire department and first responder it looks
like applications for both it's for boths yeah the application Department according to the request by Dan it was only for fire department he's also got certification on EMT as
well and that may be what he circled but Dan only no I I with you on that just explaining what Dan up it may come back in a later one that he wants to do both I don't know so I think something that we should look at is figure out how many
we have from Rochester and how many we're currently having from oronoko and figure out I do have an updated fire roster list that I asked Dan for last month that he got me that I can send out to council if you'd like so it's got
their current fire fighters and addresses I that would be great just a discussion with our fire department as well and figure out if they've got bodies or if they're just trying to continue to get more no I mean
the discussion has been had yeah okay okay I don't want see this be short but I don't want to see can half hour somebody out here either hear that if I may I'll kind of talk a little bit about this in my part too but I know that's um you know that's always a
concern of I hear from citizens too is how long it takes to to get people in here and you know from out of town because they they know we have folks from out of town and so that is a worry for them as well so just something to
keep in mind it's a viable concern so any other comments all those in favor of Brian signify by saying I post that's approved storm spotter
training monthly minutes are in the consent agenda and if has anybody done that I mean that I was just gonna say Council mayor you get get anybody else have anything for me tonight or we got early you know 11:30 meeting
they get late U if if you anybody hasn't done one of those I'll tell you what it's it's really good to u to have that storm spotter training it's awesome it really is Right Fire Relief just updates there was
negative profit in general I guess from phes is there a reason why it drop so much you w you address that a little bit K you speak to we had a really really good month in January which means we had to
pay a lot for gambling taxes we had to pay a lot for rent and we had to pay a lot on EAB Revenue share which is probably our three B biggest expenses okay because we pay those the next month for I paid those in February for January
month so I had $448,000 in income for January and I paid for those in February and then we only had $28,000 in income for February but I had a lot of expenses which means I had a pretty bad money we
also had the theft that there was too that's not a part of this I don't think is it you know and that theft is about that happened in March so yeah so that's about $800 that we lost out of that too that that happened so lot of
cold days too yeah all right any other questions required First Responders request for keyock box program yeah I can talk about it so they want to use some of the City Communication channels to keep um
residents aware there's a firebox elock box program that they are working with some of the um businesses basically it's a little relet key that they put by their front door and then the fire and First Responders have a master key which
would then let them into the house or business um without having to break down the door get or through a window um all the expenses would be as a resident if you're interested in it that would be accured by them so there's no financial
implications to the city besides um just having easier access so this is more for residences right no it's and some businesses and buiness I think there's like six businesses that have them so far and the businesses have have been very open off of doing that so
that they can get in whenever they need to you know for fire which is different First Responders so so they just want to make it more awareness um person some of the residents if they're interested I think it's a great program
would purchase these if I if I wanted one I would purchase it as a homeowner oh okay we're not we would think didn't we have like two that were extra ones that were there at the fire department or one extra I think there's a couple
but you know that we had had had so they're they're there and available now with with that so so they go through a new they get a new set of these can they be keyed the same yeah there a code you have to request okay it's like a master key and
then you put your house key in in the box so it's not like they have all the keys to everyone's house I mean they do but would someone make motion I make a motion [Music] to do we or just use City channel to
advertise it oh yeah okay I make a motion that we use City channels to advertise okay the lock box so strictly Case by case basis you for that price that's probably more of a business related yeah there's
some different pricing models depending on what box you buy I think the cheapest one was like 75 up to 300 so through the wall yeah okay any other comments seeing none all favor signify
by saying I Council minutes Eda monthly minutes consent uh parks and trails Yep this one I can talk about um so Lions Club approached Park and Trails um to offer to do Fourth of July fireworks
um they have been requesting to wave the $100 Gathering fee um they will shoot them off at or noal Park um they also we need to consider um extending some of the quiet hours based on timing for that
as well as understanding that um we want to make sure that we're looking at noise ordinance for that duration um they will be using the same individual that has shot them off before and they do have insurance um that would be provided for
that so looking to approve um the lion club to shoot off some fireworks for Fourth of July and then weave that Gathering fee um make a motion did you make a motion r no I'm asking I'll make a
motion okay I'll I'll second for discussion um there's a couple things uh that um just come to mind right away um and we've looked at the fireworks thing I think for the last what three years I think Ryland because we were pulling it
through Gold Rush yeah off of that um so I don't know how much they're they're planning on on spending but it would be interesting to know because I know with we were at a budget of 20,000 right now it's in that
7 to $8,000 range probably okay I know they'd like to spend more and that may come more with how many businesses supported in the lion so that's about a 30 minute show if everything about 20 to 30 minutes yeah so that I mean that was a question and then the other thing once
we start doing this and waving the the fees if we wave that $100 and it's like well let's see um that means Gold Rush can come in and ask for their fees to be you know removed as well and I think we're opening a door that we want to be
careful of who will use this to continue to do stuff where we're losing a little bit of money that there is with the city so that's number one just not looking at the Lions because I love the Lions and what they do and I I I think this is good the other thing that there is that I think that that they might take a look
at too is we're going to have to probably have the fire department that's out there as well and with the fire department there's charges now for those on Hour 1 hour two hour rates I think Jason their hours they're going to volunteer their hours okay again that
was one of those I'm just looking all the way through to make sure that we had everything covered that that we were looking at I hadn't heard about this when I was at the fire department about that so that's why I didn't know so I was just checking they offered to volunteer their hours for for
that I mean that's just a concern like I have I mean we did the Ducks that we would love to have not had to pay $100 for the Ducks going down last year and they had a pay you know and that's where the minute you open this up I think it's it's going to be opened up to to everything although
I'm behind 100% of what they're doing you know so yeah I think it's a great uh great event and um it draws a lot of people there there's hundreds of people that usually come to these and it's really
the people on the highway that stop too so and I think this waving the fee U they are nonprofit I believe they have nonprofit status so I think that's a that's a plus and they would appreciate that waving so any other comments seeing none all those in favor
signify by saying I iose yeah I'm I'm oppose just because it's going to open the door for who else is asking for the $100 fee to be waved you know and that's that's going to open that up you're s the president so I said no I said No 41
okay um next item is the employee Relations Committee and um we um there was a late afternoon email that um everybody got a copy of
those or did you have copies made they were emailed they were emailed that they were just emailed I think yeah they at the last minute yeah copies all okay well the first one is for
um the city clerk uh and which one was was number one was was that um the second well let's see was put in here I got I got I got that um couple things that
there need a motion first make motion I'll second yeah uh for discussion on this um election management expertise um you know I'm a head election judge and people don't go in election group handles that stuff but
I understand that part of it um did I didn't see where where I've got the where our work history is could I get a copy of that in a resume all you have is a qualification part instead of the rest and I would like to see that that before
I mean the rest looks good I just would would want to want to check that is is she going to be moving down here yes she's moving to St Charles okay up in the cities right now wants to get back home okay has a family moving down
to a home place again okay I mean I you know but I'd love to to see her her experience that she has behind it other than just putting in here for four years so I like to to know a little bit more in the past we in the past Personnel committees we've never Le I don't
remember seeing resumees being shared with the council mostly relations Personnel committee um making a recommendation based on the on the resume he does have a Minnesota um clerk certification too she does okay that's I
kind of GL again I I looked at this so quick with what we were given I didn't have a chance to go in detail of what was going on I see that for certification education but I do think um like she say Rachel brings the city
clerk experience and that's something that will come in and and immediately be aware of the operations of the city clerk and background so I think it's it's a big plus for us for Jason and um just for everybody in general
so I think the one thing that we um talked a little bit about um in her after interview is um with Burnsville obviously they have a bigger um operation than oros be underwhelmed with with that um but it does give her an
ability to get involved in a lot of different things versus um it's un like um Burnsville they War siloed so Jason you're pretty underwhelmed right yeah no I I like the the qualification
with with what was going on with with the stuff and and what I saw and what it looks like here and and I thought you you came in pretty good too with with the number two that looked pretty well qualified as as well which is you know I
I commend you for coming up with these type of people that there are that that came in which is is really good you know so so I would um I guess we should have done this with the motion but I will amend a motion to insert um
Rachel um shigin in the motion for position of city clerk second accept and um okay the date April 7th is a Monday
first Monday in April so start pay period Monday giv prop two weeks for people a little bit of extra fut days I have say she's overqualified in election Management in Burnsville I think she
said she managed 17 precincts yeah yeah that's a little bit different than we have here okay because you know I mean she was excited about it though she's she really likes the election stuff so she was really excited to be able to jump in and help with that yeah well said County kind of watches that pretty
close being head judge I know what goes on with that what takes place inside the room so but I think that that is great you to have the the expert the knowledge that there is behind it so any other comments none all those in favor signify
I reachal signy by saying I all right close it is Administrative Assistant we had we interviewed candidates and we are proposing recommending um Melissa Griggs for administrative assistant
um brings a lot of good experience um having her own business and what she's done also with the online auctions and is she still running self motivator she still running that stuff she's managing the store I think she's not I
think the the inlaws are running it but I think she's just a manager there so she did say she was going to um transition from online auctions to admin support here so she would discontinue
that so I make a motion we approve the hiring of Melissa Griggs with the position of administrative assistant second Daniel thank you she she's the president of Gold Rush too right or something like that yes
she's on the Gold Rush board is that gonna conflict with what she's doing with the city being being a gold rush in the city are separated yeah I wouldn't I just clarify that's a good question I think it's just a matter of um we still have a list licensing agreement that
comes from the council um but she would sign for it we'll probably do that here I think it's already been started um Gold Rush is a 247 job answering phones and setting up spaces
um I can I'm familiar with Joanna is still in charge of coordinator so I'm still doing the logistics so it can be very busy towards July in August so I just want to see that conflict with it either and this is a part time from 11: to 4:
and oh okay this is the okay this is a full time Jason have to manage that if it became an issue what's Jason would have to manage that expectation if it became an issue I was just looking on the job offer
Administrative Assistant didn't say uh part-time on that three want change the heading off of that to make that part-time I think the description was the description was part time yeah I just didn't put it in the the memo
title and yeah we'll make sure that that's in there so that's in the administrative assistant any other comments say none all those in favor signify by saying iose
um process here so Jason are you going to reach out to our candidates yes I'll start reaching out to the candidates the last one is a public works assistant position any make a motion we hire
Tyler second I'll second that all right um looks like he's been around a while yeah he's um a mid career type person and U he's spent a lot of time for the last
eight years years with DMC plumbing and heating managing the shop or Machinery like you said um prior to that he was a welding fabrication and all that stuff to that
he has do yeah ni got some background from Riverland Tech Electronics technician but he can kind of wiring what we have here I think it's that's a good plus so and with all of our employees they
especially the full time there's a 90-day probation any other comments or questions hey K is you going to be able to rebuild some the stuff that there are for the lifts for the Grinders which I think would be good to be able to do that repair some of that
stuff which is great there's another com um I just want to make it clear and this kind of comes to is with him I do know when we were going through the interview there was a lot of questions about pay and things like that I think he's sitting at a
higher pay so there may be a possibility of him rejecting it based off of the uh recommended wage um but I don't think it's in the city's budget to be able to afford what he was talking I think he's around 31 32 something like that right
now um and that's just not where we're at with our wage so that may be just so everybody's aware it may rejected because of that but we also have some awesome fringe benefits that go along with it when you take a look we have
with do and he made a comment about asking if instead of say for like the health insurance instead of us paying for the health insurance if we could just give him that money and I was like no the city doesn't do that um so like I said I think financially there may be some concern on his part there so just
so everybody's aware that maybe maybe something that might come up but well if if if he's employed what we said he's employed at is give you a step up regardless of the pay he doesn't have benefits now exactly
he does he doesn't have exactly heits I think that there's a lot that the city off don't disagree at all I'm just saying what he was talking about conc all right there's no other comments
all in favor saying I I post approv good job next item is our City noal personnel policy manual I have a question so Jason if they decline the
offer what's the next step for any of the three so with the city clerk one we have the second um individual that was on our list I think would be a valid offer I think we discussed it as the
committee do we want to look at that second offer for City's um bring it back so we have to wait a month for Jason support I'd consider reposting it myself but okay yeah because I I think that you know and we
can always have a special meeting if it comes without having delay for a full month all the stuff that there is but as far as that was the the main one the administrative assistant I was I know there was kind of some mixed reviews about the other ones that would be okay reposting it at what the initial
thoughts were same with public works I don't think we had a viable second choice so that would be reposted as well okay so okay if if one needs to if if the clerk is declined um we'll plan
on on a special council meeting with the second um but if that one's accepted either of the other ones are declined I'm going to plan on reposting and moving forward with it at that point so next item is a are is the updated City
War Personnel policy manual um something that we've been working on um started with the Personnel committee um and Nico worked on it too and we've also Relations Committee have also been
working on the last couple months so we think we're ready to bring it to council for approval so I make a motion to start the discussion to approve the person no policy manual I'll second
that question all right comment discussion yeah I do um I was looking at uh page 21 of the book or page 99 however you want to look at whichever one of those are
I'll let you get to that point and it's it's on the on call 6.02 6.02 M what page is that on it's on page 99 or page 21 of the handbook depending upon which one you're going to look
at and the on call phone number is Kane's number is there a way if if we're on call and Kane's not on call should he be getting that phone call or should it be done to a separate number that's
because we've got the phone system that was the Public Works number that's his number yeah yeah I think I think we're gonna work that out internally as far as what that number is going to be because otherwise it's like
you know I mean it doesn't make sense Okay so we've talked about options as far as using our existing phone system or an on call dedicated on call pH you know which I think would make
more sense off of that and so before you put in the policy I'd like to have that addressed because I think that's important I think that would be good to remove the number and just say utilize the an on call phone and that'll be laid
out whenever we're dealing with employees as to what that is that would be laid out at that time somebody's hirer or something yeah one thing I would like I think it maybe should be does is I didn't see it in here about rehiring ex employees or former
employees I think that that should be addressed I know many places that won't rehire employees that have left for for reasons of attitude and stuff like that so I think it I think it
should be in here this without trying to delay this is that something that we can review as the employee Relations Committee to add at a later I'd like to see it added as soon as possible okay
wouldn't take much wouldn't take much wording for somebody to come up with it and that's something that they the committee can work with you on and discuss what your ideas are so that would be good I think it need I just think it's something that needs to be in there and I think the the on call um Fe
and that are are pretty pretty reasonable you agree K well it's a starting point yeah it's a living document yeah but I I I think that you guys have done a good
job at Le it's in black and white got got it you got to start okay it's taking 47 months to get to tonight so and that fits in our budget but who's counting but that cost fits in the budget so again I think as we think
about budget for next year if we want to um increase that then it just needs to make sure that it's following from a budget perspective so that we worked out the math so that will fit within the 2025 budget and the only other question I have and whether it be there
or not um I know we've got a difference between state and federal what goes on and that 23.04 on page 142 okay or page 64 of the Personnel
um we looking at a firm gender gender identity I think that federally that's already been been put into motion that there's it's a little bit different do we want to leave that in there or do we want to take that out what page are you on sorry uh page 142
4304 page 14 yeah 142 or page 64 of the of the book and it's under 23.04 I just wonder if it needs to be in there that was the only question that I have so this document was created to um sorry
Tom I don't know do we want no no no okay that was not what I thought of someone else anyways um so this document was created by niiko um you know redone up by them and a lot of it was put in there with those standards um Mike might be able to address best if it's in there
but I know this isn't really his area he was here to help answer some questions if need be um I can jump in a little bit so I this was based on the league of Minnesota City's model ordinance and so but it was create I mean they might have changed the model since we started
this because it's been going on so long so I guess the question would be I don't know the state of the law I guess right now um but the law in that area is changing obviously you know all the time so I think it's something where you should just adopt it and then if you're
going to look at a couple other issues like the phone number issue and the um Paul's issue you could just adopt it tonight and just flag that and look at that and see if there is it's pre I think what Jim is saying it's preempted by federal law or possibly preempted and
I don't I don't honestly know um that's something would have to just be researched and and the league um you could contact the league since it's their model and just ask them that question you know is there any new law that would change you know usurp the Minnesota
Human Rights Act so I don't think you want to violate the Human Rights Act but I think it's a fair question to review and and determine what the state of law is currently I think we started this probably a year and a half ago and um you know we just Ed the league the
league model as the basis for it so um I would just ask you to adopt it tonight and then inquire about that and you know between now and the next month when you fix the other issues like is there is there a way they could add a paragraph that says it that says something like
that that any any preemptions by federal or state law this will revert to that not on the Fly I can't but I mean the whole idea of preemption the whole idea the whole idea of preemption is that if you adop something that's preempted it's
automatically preempted it doesn't matter if you write in there that it's it's okay you know it's not null on void if preempted well that that's that can be silent I me that's always true with all the laws if you guys adopt an ordinance about the consumption of or what would
be an example like DWI if you adopted a local DWI provision it wouldn't be of any force or effect because the state the state's already preempted in that issue for example so I don't think I mean you can just delay the whole process or if you want to push it through and just look at it this
language might be fine I don't know I mean I think the question is you know you have to follow the Law whatever it is you know so and I don't honestly know the answer so your options are just to adopt it as is and then repeal it or
alter it later or just weigh down the whole policy and I I it's a great question this is where Just for future reference if people have questions like this it's good to ask them ahead of time because then I can look it up and and figure it out before the meeting so you
know I can't I don't know I don't know off the top of my head but I I do think it's a fair question to review you know things like that when they come up there is a section on 1.3 about just
the provisions and nothing in this policy is intended to modify or supersede any pre um applicable provisions of state or federal law num it's on page 85 is it 1.03 or 1
point3 there still that last paragraph but yeah can look at that the 23.04 again I don't know the last time this was updated so I think it's yeah and Jason said it's a it's a living breathing document but it's I
think this is the same one we were working with originally so that's going back last year of what there was and they had revised it the year before so I know it had come up with a couple different revisions but no I I think that that that you guys did a a really
good job on on the rest of it really did good I think Nico did a great job for us and um we appreciate yeah and as an update Nico um took a new job at a different law firm and is no longer with us so we have
other lawyers that that can answer your questions if you have um but I think he his last day was last Friday but um yeah just an FYI on that any other comments saying none all in favor of the
motion to accept the U new policy signify by saying I I oppose approved did you have a report yeah this is just going to be a verbal one here um you guys had a little few pages in front of
you um just some of the stuff we been going through the very first one is the bsna software it's kind of an update on this this is our uh open sheet you'll see front and back here of task we're working on um some of them have been closed because they're done some are
waiting depending on who's the been assigned to um you see all the ones with Rene's name they're they're mine now we're working on getting through those some of those ones uh we still have our go live date of June 9th I just had a meeting with them today to get more information and keep pushing through so we're about 81 days
82 days something like that from our go live from this so um the plan is with the new hires um I'm going to try and push for April 14th to have a meeting with um our new city staff and bsna to
start getting them on board with the software and start getting them familiar with it the process and helping everything get going um so that's that the second one um this is some recent stuff here there's two pages uh
that you have in front of you the first page is the uh receipt part of a check that I received yesterday and the second page is from Oakwood Meadows it's a delinquent invoice for their sewer bill um they were provided notice in October
notice in December and then more recently was asked last week by them for an updated notice again um my intent was to talk to you all about this I think this is stuff that had been I had sent out as well um with their invoices and how much
they've know their bill is out from each month up to where we're at now um they did make a payment you'll see on the first one here you'll see a payment for four of the months I kind of wrote out there uh they it looks like they went through and they paid the
original bill on the month and ignored the fees the late fees on each month um which if you tally all those together you'll see a total of almost $125,000 were the late fees that they haven't paid yet
um so that's something I'm going to address to them and see what they have to say I haven't had time to to reach out to them yet like I said I got this check last night um I do think it's progress you know they they owe a lot but it's you got a
check for how much 2937 28 they said they haven't said pay no and I wasn't expecting this this check was actually written in February before this invoice and delinquent notice was
sent back to them in March the check was issued on the 28th of February you'll see at the top the date um so I'm not exactly sure what's what's going on here I got to reach out and talk to them more but I wanted you guys to be aware of they did
make a payment wasn't quite payment in full for each one of those months they did not put the fees on there um I don't think that we should neglect those fees by any means because that's a lot of money if you know we expect the same of our residents then we should expect the
same of them so did the check go through I still have it I literally got it last night like the end of day the check go like water they don't want this shut yeah well you can't shut it off you know by law you can't shut off the
sewer so watch this that's just an update on that and then the last sheet here um this is uh an updated travel payment request form that I'm implementing and starting to use I've done it with uh all council members who have gone away I kind of on recent
trainings I went through and filled this filled it in I'll be sending out the actual document for you guys to have um this is just an example of what it looks like um it's for instate travel there's one for out ofate travel and there's also one for out of country travel for some reason we travel out the country um
but this will be nice to help us track um where we're at what's going on when we leave and it just kind of helps give us the breakdown of you know the the meal rates the mileage rates all those things that we talked about um even way back when when we were doing the budget and I was explaining all the meal rates
and mile rates they put it together and this will be submitted uh when you submit any payments for reimbursement um or even if you don't have reimbursement say you went away to a conference in standing where it was for a day you still put this in because you'll have travel and meals things like that
that'll be reimbursed to you um there's no receipts needed for meals you're just given your meal rates here based off of the time when you left and when you um came home um so with that you'll kind of see in the the right side it says leave post of Duty which is the city of
oronoko leaving your residence if you leave before that time you get that meal and then once your trip is done when you return on the right side you'll see return to post the duty so if you're returning after after 1 p.m. but before 8:00 p.m.
you'll get breakfast and lunch for that day but not dinner return after 800 p.m. you'll get all three meals if you return before 1:00 you only get breakfast so if you have questions about that more than willing to help walk through um and go
from there otherwise been super busy um just various meetings um I was working with the fire department a little bit on the gambling stuff I did get the
gambling or uh we're working on updating the gambling ordinance um with Kent because it is way out of date and focused on Bingo um and the way he explained it as a right now they're in violation of it um and they would only be allowed like one or two of their
games um so it's very restrictive and it's an old ordinance that's clearly out of date that needs to be updated so we are working on that so we had a good meeting with that and we're starting to go um also finished the fire Grant stuff uh all the information that was done and
submitted that so that should be moving forward as well um and yeah just been getting my butt kicked by AP payroll Utility Billing it never seems to end so I'm excited to get the new help and
hopefully stop sinking and we can get caught up on some stuff so um I do apologize for things being late it's just I'm a one person Army and I'm usually at 45 hours by Thursday and I am just I'm burning the candle at both ends
if you will so it's it's taking its toll and like I said I'm excited to get the help moving forward thanks Jason thanks Jason uh new business that's some discussion Jim you want talk first about
your uh yeah we had turned around and um last December uh instead of having an RFP put out for Stant we were going to get together and he was going to adjust and go over his fees that he has for Joe
Palin that was going to be done in a workshop type environment um and so it was just making sure that that just didn't fall through the cracks that maybe we can turn around and I know that Joe's gone to be able to do that but I like to come up with the time that that
we can to go over that so he's very receptive to that so I think we'll just um if we want to do it at a workshop we could almost put it in
anytime that might be available if we have the notice to be able to do that we could do it before council meeting if we do that yeah sometime yeah 30 minutes I guess that plenty for discussion or 30 minutes or or an hour
at the most I would think we should be able to get that done I just kind of see if before the April counil meeting right for 6: p.m good
6 I'd go 5:30 i' go 5:30 to make sure yeah I get kind of what on the agenda 5:30 sign what what day is that that' be for our next before the next council meeting do it at 5:30 and then that would give us at
least time to take a breather if it goes from that into counts a lot of that too second no April 1st is the April 1day so be the oh yeah sorry April 22nd no 15th is
it April 15 15 15 22nd it's 15 15 um Daniel top of your yep so mine was also going to be potentially setting up some workshop dates uh to start looking at
the 2026 budget um one of the one of the main talking points at the at the council training was actually setting up these budgets as early as um even I mean June might even be a little late for it but to to actually start setting goals
for the 2026 budget so we want to meet with each of our departments and each of our committees and see what their goals are as well as our individual goals um so this this could be a place where Kane would come back with his dump trailer
for sure um to set a goal so we would be able to help Jason out getting all these goals in order and to help him out to set that preliminary budget for when we start the actual dollar talking so these
these workshops won't be to discuss um how we would fund some of these things it would just be this would be uh ideas um also I think we could use these these for some of the CIP we've had a
lot of talk lately about uh creating CIP funds for different um various things as far as roads and fire and I think we can get together brainstorm and see what kind of dollar amount we want to set away in
these CP funds per year what we need but I think it's important to get um Department uh heads either um or committee members so I guess the question tonight is do we want to maybe
send a directive to the Committees to talk about these and be able to present these goals my committee back to us as Liaisons do we want to just present those
um or do we want to actually have um committee members come in and represent how do we want to format how do we want to format these you know as as a comment um and this last year
nothing against Jason because he was new coming in and he was trying to put everything together but in the prior years we've actually started in June for our stuff when we did it with sunny when we were doing stuff and and before that
and so it was just this last year that we we got a little bit of a late start on doing it okay so um I think that June is and I agree with with what you're talking about I think that June's the
right time to start and to work it where we're not pushed where we've got three in a row that we were doing again nothing with Jason Jason was trying to pick up everything everything that there was and didn't kind of have everything so uh I think that this year will be a
little bit different but I agree with with that time element that you're looking at on on trying to do that 100% so putting bugs in ears um on the Committees for parks and trails roads um I mean I'd like to hear from Jason and
um on goals for staff and and that sort of thing so um we start that early but I think now would be a good time to start putting the bug in the ear of all these committees and departments to start thinking about it giving them kind of a
date I think the one thing we should consider is having them think about not just next year but the three and fiveyear plan um because some of these things are are expensive so how do we build up our coffers to get them um so
again I think as we communicate not just for next year but what's the three maybe it's 135 yeah I think that's great I think those are all great ideas I really do I think it's that's what we need to have that kind of Falls in line with what Jason's
proposing of goal setting for one three and five years out and big project ideas so are com well one one thing one thing I would like to see one thing I would like to see done you seen how worked up I got over the sanding and the snow plout budget I would like to see that
sanding a snowball budget added into the streets and Roads budget so it doesn't get used it's there for the streets and Roads because that's those are some good ideas that money need to be targeted for the streets and Roads since it was in the first place and I think some of
these things can absolutely be discussed in in these early workshops were not necessarily talking dollars we're talking goals goals you know one thing too with the fireworks
thing was was really one that that we've kind of talked about over the years but never had enough to be able to do it and I mean those are some good things that they are to be able to bringing those things back in thing it is when it come to the fireworks Gold Rush paid for it
each most of it each year and the show didn't you know when the costs kept going up Gold Rush didn't keep putting more money and the show kept getting smaller and smaller because fireworks but I think it's something we can talk about with the city that maybe we want to look
at that as as parks and trails or or whatever else being a part of that bu City funds can't go for fireworks if I recall right am I correct R well city did sponsor it we had the contract but the city didn't pay for it paid for a
lot of it the city yeah Gold Rush donated to it fire department donated to it City budget item but didn't it didn't come out of we didn't budget for it here in city council for fireworks it came out of fire fire department money in Gold Rush I I'm prettyy sure it was it
was a budgeted item but the problem was it start to get too expensive and we weren't getting the gold rush and we weren't getting fireworks so it became more and more of a city issue so that's why we didn't do it anymore well I know I know the discussion the discussion when it kind
of come to a stop is it had to do with where where did they want the funds to go did they want them to go to National Night Out or do they want to go fireworks well they kind of threw that on Facebook conser yeah yeah absolutely but I think if that's our goal that we
want to provide fireworks for the next three years I mean that's then we need to find creative ways of where that money comes from I agree I agree but yeah okay so I guess getting back to the original comment about committees um would you want to put together a memo to
go out to the different committees and just suggest a timeline for their April meetings kind of start thinking review it again in May do we want to try and set some dates for ourselves next meeting after we get we could or it's
tonight's probably too soon to actually put together you know and do we want to do these in small chunks and and like maybe a department and a committee one night and I I'm just spitballing I don't know if I want to sit for three or four
hours um we don't need for one or two departments you know but um but yeah so I'll I can put together a put together kind of a overview share that with the council and we give you some feedback y absolutely and emails
but I I think you're on the right time frame that there is to talk about this stuff now so yeah then yeah this will be the lead right into the the CIP stuff is um working towards that we need to start
working towards future I mean even a 10e wouldn't wouldn't be bad to start discusting I can make that a living document and then uh give you everybody access to make
um edits or I think the main thing is just get it out to the Committees that start thinking about in April and yeah formalize maybe in May what they'd like to propose or something we should maybe have a template of what the how they're gonna Bring It Forward so it's consistent so
it's we're seeing it all kind of the same for all of the groups I think would be helpful too sure I can work on that as well I'll tempti it so all right Jason may can I jump in do you guys mind if I log off I think I'm
you probably don't need me anymore tonight thanks Mike yeah thank you yeah so mine kind of curtails off of both of these and this is stuff I've gotten from other City administrators and other cities I've seen done and just
kind of you know being here a year now taking these things in I think there's a lot of things the city council needs to to do um and part of that is going to you know involve some workshops and things like that and some of the ideas for these workshops that I've come up
with in these communications I've had in these research I've done know creating a code of ethics for council code of conduct for Council creating a mission and vision statements which I think is going to be really important especially as we come into the budget talks um because your mission and vision
statements for the city are what helped Drive the decisions made by Council you know um and help determine what funding should be used for because it all falls back to is is it under the scope or the purview of a mission or the vision of
the city that we see you know should we be spending money on that is it related to what we you know the way we see the city going so without those it kind of becomes this free-for-all where we don't have that guidance for Direction so that's another important one conflict of
interest statement um and then goal settings like we talked about 135 you've been 10 years out um for CIP and things like that and that'll be key working with the other committees um you know really to to sit down with them and have
them start okay parks and trails especially they're chomping at the bit for stuff to do but they don't know they don't have a budget they don't know what they can or can't do and I know they've talked about wanting to get a line item in the budget for they have $5,000 where they can just say hey you know we've got money where we want to plant some some
planter beds somewhere they can just do that without having to come to council every time um you know they can they can really help the city in different ways by having that ability but until we get that set up with them and get those projects um Kane put together a list of projects
for them that are you know fairly easy to do um you know they're not big five 10 year type projects um but having those things for them to look forward to and work for just like you do with sewer and water right you're you're doing these big projects with the the treatment facility and all these other
things having every committee having that ability to do that I think is going to be key and kind of give them um make them feel like they're more part of the city part of the what's happening what's going on and really kind of give them ownership of their town so my goal with
bringing these forward is to talk about maybe let's set some actual dates and get some dates on the calendar if we want to keep it consistent you know before the next four or five Council meetings let's do a workshop I'm fine with that um you know whatever the case may be we can set uh you know half hour
hour time frame um I've seen them where they do weekend getaway somewhere or lock-ins for evenings like there's there's a variety of things that you can do it just depends on what you want to uh how much time you want to invest in this and what you want to
do you're placeing Brookings I was thinking Hawaii hey so I think I like the ideas I think these are all great ideas I think that even you know look at our look at the calendar we could kind of
because kind of look towards the June 17th date really kind of worked in all of these workshops might be a said an end date for a lot of these with Joe and with goal setting and
with your input you know we can we can do in April we can do it in May or going do another meeting too before that like I said I I I see a lot of cities that do work shs before their meetings um for a variety of reasons
these are just some ideas for what we could do a lot of times the workshops before Council meetings are done to bring up discussion points and have discussion to help make the council meetings go faster um so there's not a lot of discussion um but like I said they also do them for other things such
as what's listed here um so I think like like I said if that's something that interest Council having actual workshops before the meetings that's great if they want to do a whole separate day that's fine too I'm leaving up to you guys but I think we really should get something set so that way we can be held
accountable and start doing it versus oh yeah that's great and then nothing happens for here so very good so as a starting if we did the April and May meeting an hour before and then decide what we're going to discuss that those two for sure and if we want a third
one we've already got the April one with with Joe what's that we're going to do the April one with Joe that's April one so yeah but I think want say about me yeah we'll figure out what we're going to do for that so that it's good and as we get into summer I'll have to kind of
pivot off of Thursday like I won't be able to add additional time on Thursdays with with sports and stuff but if we need to go through summer months and do shorter workshops on Alternate days Mondays or Wednesday we're usually pretty flexible and trying to do that
stuff I think it's great ideas so we want to do a May one before the council meeting at 5:30 yeah April for sure April yeah let me get the document out to the Committees and then you can send
that out to the Departments there's going to be some that are going to be pretty quick May so we know what's coming up yeah so well like I said I mean the workshop could be for Budget it could be
for one of my topics like I said it could be for anything sure um I really do I I'll be honest I really think it's important to get a vision and mission statement done especially before we come into budgets so we have that guidance um so I would encourage that maybe to be the May one um just so we can really you
know you guys say we as a city but you as Council can nail that down and have that as we come into the budgets help kind of guide you all with that is that something that'll go hand in hand um rebranding the Eva rebranding stuff the
mission and vision statements does that will that come along with the eding two different things that around there their rebranding can be a little bit built off of off of our mission and statement U but I'll check
into that with Rebecca and see if that's something that you know as we because we're coming into that too they just they're going to be discussing that here at the end of the month they're meeting you know if that's something that they would help with then I think that would be a benefit to have that definitely in made to
have them work with that to help create that I think that'd be super nice I think we should make sure that the Committees also have a mission and vision because I don't know if I've seen them all so if we're going to send out about budget like having them start to
think about what their individual mission and vision is and how that levels up to the cities I think would be important too okay all right great good discussion we'll go with this uh before we get to the consent jend we got a
couple items that Jim wanted to discuss from the consent agenda that we pulled out and what was the first one Jim the first one I was looking at is uh 34116 and it's on page 193 okay and it's under revenues and
that's what kind of threw me off a little bit not under expenses that go along with it so so um we we had a revenue so we had something that came in with with $1,878 okay um and so I was trying to
figure this stuff out and so when I'm looking at it and you look at the total on the next page okay you look at revenues just by itself original budget is for 1, 885,000
oh 97 but you have a negative that there is where the unus balance you have down there is 1,857 104 um if you've got addition shouldn't
that be added instead of subtracted of the 27,000 that you've got there so you've got year-to date actual the 27,000 but you subtracted that that where it should be added to so it should
be 1,941 83 if it's a revenue a minus over here though yeah but it it should be a revenue okay if it's a revenue it's a plus not a minus over here there's a minus I know that's
what I'm trying to say I was just looking at the 78 yeah but maybe something with the software I don't know I would have to do you know what I'm trying to say it's just like I'm going wait a minute here this is revenue should go up it should go down trying to say I don't I don't know exactly that's
something I'd have to call Tyler Tech and I check on that I mean that was just something that popped up that I wanted to draw your attention to off of that that I saw that and the other one that I had which I think we've already kind of
came into discussion of it which was what was that number that oh uh which is U the 4 five 501 which is on page 198 and it's
45501 and 45502 and on those that's where I wanted to make the adjustment for what we're doing for doing the cleaning for the street sweeper you mean 4 five Z1 four oh yeah sorry 45001
45002 and we we looked at that I'm making that that change that there was to have the sanding for what we're we're doing having that go under that line item but I just wanted when we were doing that to draw that attention to what there was do that for the next
year's 2026 no this is for the street sweeping but when okay when we were doing it I couldn't go into that first when we were trying to do it so I think we've already resolved that that that's a better way to take the money away off of that is under that 4 five 002
sanding so and Jim I'm going to I'm going to take a stab at this Revenue thing here I'll I'll check again to verify but so if you're looking at it the amended or original balance right is 1.8 million and some change and we've of that budgeted Revenue we've used
27,900 of it right so that's why you're seeing a lesser number of the 1.85 s because it's it's taking it off of what the expected the original budget the original budget is to let you know like okay yep you're you've used this portion
of that Revenue expected Revenue like it's so that's that's why it's there it's so it kind of makes sense because at the end of it the unused balance you know if we used all our Revenue that would say zero and our budget on the the expenditure side would say zero
right he's subtracting this from this to come up this 185 right I know what he was doing okay I was just it's not going to add it's saying that this year to date we've used or we've accured 27,000
of our 1.8 million so our acral left for our revenues is the unused that's the amount we have't ACR so that would be the 1.85 that we still have yet to ACR that we need to ACR to get to that budget does that make sense yeah no it
does I was just looking though but I mean we we hit that number which was pretty substantial already off I mean and we'll do that for budgeting and watching that so yeah I'm with you because that was on the finance charge that we had $1,878 what was the other thing you want
to talk about something else in there no the rest was the sanding which is we already did we looked at how we were going to budget that street sweeping so that took care about those were the the ones want to discuss yeah okay I
make a motion we approve the agenda consent agenda I second that all in favor signify by saying I make a motion to adjourn Jim Paul Jim Jim Daniel Danel all in favor signify saying
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