##VIDEO ID:RQX3uCjc-x4## did everybody get a print thank you sorry no wor right good evening everybody thank you for coming tonight and braving the snow we're holding the oroko Eda board meeting today is Thursday December 19th at 6 32 starting a bit late do you do some technical difficulties but thank you um for your patience so we'll get started um and we'll do a call um to order and roll call Rebecca do you want to do the roll call yep um Ryland ior Jamie rothy here Paul Pendergrass Adam beadling Jeff shy Jan thronson and Kathy Gable here great on the second um agenda item is approval of December 19 minutes um December 19th Eda meeting agenda sorry not minutes meeting agenda it's in your packet anybody have any questions or changes not we'll look for an approval of the meeting agenda so moved very we got a motion is there a second second right all in favor say I I all sign motion carries thank you all right uh also in your packet um is the October 22nd 2024 Ada board um Eda meeting minutes as well and we're looking for approval of that as well move second a motion in a second any discussion at all all right all in favor say I I opposed motion carries our next agenda item is uh public input or any guests hello good to see you thank you for coming anything that you'd like to bring up at on I don't think so sounds great thank you for being here yep all right moving right along we move to new business uh and uh Rebecca do you want to walk through that yep um commercial permits update pause one second I think we have another guest online Joy can you hear is it Joy yes yes can you hear me okay Joy okay I just have a a couple concerns that I wanted to see at some point if you can speak to this um I'm concerned that some members of the community and someone Council feel that the grant brought to the eda's attention by the agef friendly oroo area committee that it only benefits uh seniors and also some concerned that some may feel that if the grant is accepted we do get the grant funds that the funds go to the agef friendly oronoko area which is incorrect it actually goes to the Eda and the city so Rebecca you help write that Grant uh do you feel that it only benefits the seniors in oron noo um no absolutely not because um the walking paths that it would be looking at as well as the benches and other upgrades those would be uh benefiting every resident of the community I I believe anyway um so it would benefit the youth it would benefit the Aging communities and everyone in between okay because there's been a lot of talk that it's not really an important Grant because the median age of Oronoco is 36.5 which is actually about the age of almost every city in state county so I just wanted to make that very clear that we're not it's not looking just for the elderly it's looking for all residents correct okay thank you very much I appreciate your time yeah thank you Joy so Rebecca I know I think we're gonna touch base on that later but maybe we can address that and talk about just making sure that there's clarification or if there's clarification needed through what that process looks like yeah did you want to do that now or at that other when it we get to that agenda item perfect you want to move forward new business that would be great yep um so for the commercial permits update I did check with Renee before she had left um that there haven't been any new commercial permits issued in the last 60 days um just to note so that everybody is aware um I'm sure most of you if all of you already know that Renee is no longer with the city um she did resign she has taken another position so right now we will not have a city clerk um so I will do my best to make sure that I keep up with finding out about the commercial updates but um we'll all be dependent on if uh Jason is able to to help me out um with that or not okay thank you for sharing um so next on here we have our 2025 Eda work plan approval and one more note on that is that while we are looking at this plan I do want everyone to know that we may not be able to get to everything on the plan um recently at the most recent um city council meeting they did decide to go ahead and um put the Ceda contract in half so I will now only have two days per month to work on um oronoko items so it is going to limit the amount that I can accomplish but I will do my best to make sure that um I show councel that the time is worth it and we can we can keep moving forward appreciate that update I think um I'm not this is a action item right for approval is that correct okay yep and you should all have a copy in your packets um and it should be updated from everything that we talked about from the October and the um August I'm sorry September meetings good so maybe what I'll do is um we'll want to look for a motion for approval and second and then we can open up for discussion um and then we'll see if there's if we want to make any changes and amend the approval if needed does that sound okay for a process yes okay so I'm looking for an approval of the 2025 Eda work plan so moved so we have a move a motion do we have a second and okay so let's open it up for discussion um I have some thoughts I'd like to share but I'd like to open it up to the group first before I speak is there anything that you would like to bring up initial motion I I guess a question is that you said you have been cut your hours been cut to 32 hours a month you were working 64 no cut to 16 she was working okay so you were 32 and you're a 16 is I guess my question is at the city council was there a reason given um city council didn't feel that um Brant writing services or Comm um Commercial Services were needed at this time they felt like there were other priorities that the city should be focusing on um so we initially at the first time that we met for the budget meeting we said okay that's NOP you know we understand that money can be an issue so we removed our request for the $15,000 that we were asking for to start our revolving Loan Fund um in an effort to try and get them to let us keep our contract um from what I heard from Jason and Ryland they were trying to cut um the contract completely but they were able to negotiate um doing a halftime so I will now have 16 hours if you go to the city council meeting it was 4 and a half hours Tuesday night at 2 hours and 45 minutes into it the Eda they began their discussion and it really gives you a much clearer picture there than anybody can describe how they what rationale they were using and what what um explanation they had to me is an economic development committee person it didn't make a lot of sense so I would I would encourage you to go on that it's on YouTube and it's the city council meeting and it's this the Eda information starts they're talking about the fire department and then they go into the Eda but the discussion is led by um Ryland is is in in she showed tremendous support for us but the the um discussion was led by uh Jim Phillips and Paul Pendergrass Paul describing our work on this committee as just us knocking on doors and asking people if they want to split their property now I'm listening to this in my in the comfort of my own home you know and I'm thinking I don't remember ever talking about knocking on doors and splitting proper so I would just encourage you all to listen to that and come to your own conclusion with why the decision was made I don't know whether the city of oron noo has no money I mean they didn't talk about that um but I don't know I was very disappointed and I was also disappointed that we didn't have rep better representation by the member of council who sits on this committee so my question would be is going the second were up and running for the second year actually we only got six months started the first year in 20 I mean we started in June so we only had six months and last year about this time in December We were finishing our first six months and I guess I'm a little taken back by it Paul pentagraph was not on the city council at that point um he he was appointed but the the members that were on city council pushed to have Eda here and thought it was a good thing and that was needed and uh Jim Phillips was behind it Jim Richards was behind it uh the whole fact the whole Council was totally behind it uh to do that now what I'm hearing is that they're they're having second thoughts about Eda I don't I think what I heard or what I felt that the way I took it was they what they were basing it on didn't have any to do with what we actually did as Eda I don't feel like they had the knowledge necessary of what we actually do I mean again like I said Paul described our organization as door knocking on people's doors and asking them to split their property have we ever done anything like that no no we've listened to if I sit here we've listened to people come in about developments two developments that they want to do developments and what was possibly could be there it was my on this meeting is what we've had presented before us we've been trying to get our bylaws done we're trying to get everything up and running and it takes a while to get up and running I guess at this point I guess I would like to have the council come to us and uh explain to us at our meeting here just exactly I mean I'm coming out it's snowy I was going to be at the last meeting right some people didn't show up uh I've attended every meeting that possibly that could be attended uh and they asked me to you know if I'd be willing to sit on it I guess I would not like uh approach of the council to come and see uh if they think we're viable or if this whole thing that we started here is uh is they don't want anymore or what did it tell I guess I need to know be sure up if I'm going to take my time uh to put my my energy into this I guess I want to know that we're being supported yeah that's just my own opinion I don't let the rest of the board speak because I see here tonight again we're short of the people attending again I felt the same way I felt like it was almost insulting to those of us including Rebecca who I mean is busting a hump at this to to really do something that we need that is necessary for oropa whether we want it or not economic development is coming and and the other comment that was made was it was a real um a few just real sh short comments about well oronoko already has a brand we're the Gold Rush community well that brand what was that 1972 when we came up with that brand and I'm not saying it's not a bad brand for Oronoco but I'm saying branding is a whole lot more than just calling a city at bold Rush City but I think the the whole thing was minimized there too I might be wrong but I think we've already got the grant to do The Branding is that right Rebecca yes $10,000 Grant to do brand bring and now they're saying they don't want us to do that I I agree I want to hear what what it is that they want us want from this well yeah and I and I believe that January you have a new board you have new members and I guess uh to be approached by the council and say uh what do you want I I would like to know at the first of year what they expect of us and what their what their expectations are for us I also wondered if we could go back and ask them to reconsider this Motion in from December because you had one city council member who was on their way out they tried to get it to where this other city council member was still there but they realized that they couldn't so his replacement was here this last time he was with Ryland and supporting economic development but well that's why I say the first of the year I would U I would I'll let anyone else want to speak on a speak and then I'll do something I guess I I'm not sure that I really heard what the justification was for wanting to shrink or get rid of the Eda and and I guess I always looked at it as um we're here to support growth make growth happen in a responsible way because growth seems INE inevitable so doing so in a responsible Manner and having what we've started I I feel like we're still in a toddler stage and and just just starting to you know get some teeth into what we're doing and moving the right direction I feel like Rebecca does in a great job getting Us free money getting us grants and paying for herself so why why is why are we cutting her from the budget when I think she's mostly paying for herself or more with grants um so I imagine there's some principle uh I don't want to grow or I do want to grow and it's I don't want to grow now beyond that I don't understand that makes it challenging for us as individuals trying to serve on a committee you know you want to help if the committee if our committee is is not wanted or not just then let's get out of here and and down I mean I don't think we want to meet just to meet but but if there's no if there's no purpose and in a year and a half we haven't gotten a ton accomplished but we have laid the groundw work and and gotten Community input and I feel like these are the important things that need to be happening to to grow in that responsible fashion so so a year and a half and we just had the sewer for half a year of that so you can't expect these things to move from any kind of government you especially new little baby government like this not going to happen fast and I will say at the budget meeting that I attended um I had been asked to attend that budget meeting um by the city administrator just to be able to explain to them what the Eda does and what accomplishments we've had so I did read off a good list of accomplishments for them um and we also provided them a copy with our work plan so they did get a chance to see all of that um but kind of like what Kathy said they kept bringing up the um the fire department um so I think what I think they were trying to redirect Eda funds towards more fire department support and I can I can accept anything that they want to do because we're just a committee that works underneath them but we need to I need to know no Direction because the board that was there was the board that pushed to make sure that we had Eda here and um so I'll put a motion forward that uh we we've already got a motion though I think we're on discussion before you make that motion that's why I think we need to let's just we'll finish this out let's um let's uh on this action item we can take some action I have a couple thoughts I just want to add to the group um and then we'll take action and then let's get we'll do your motion um so I agree with with what everything's been said I think that um we were tasked to establish an Eda board um from the ground up there was nothing here prior um and we were asked to do it in a community-driven way like we did were very purposeful of about bringing the community with us and that it didn't feel like it was doing to the community but we were doing with the community which often times can feel a bit slower but that's um I think you could see that interactions with the open houses that Rebecca helped to lead the engagement and Outreach and um and the work that happened there um I think that uh we were intentional about working together you might recall in the beginning some maybe for maybe not as new members but we had multiple working sessions on making sure that we understood Tiff districts and all these different kind of components and we did that together as a group and I think to me that was important and how we worked together I think that um in order to grow we do have to be thoughtful I think there is a lot of nervousness about what growth is people are nervous and it is a bit of an unknown but by having a framework it allows us that it's community-driven allows us to respond and have thoughtful conversation so it's it is disappointing that um the budget is being um cut uh because that means that we can do less of the work I mean I think Rebecca I think you're spot on that the list that you created the amount of grants that you've brought into our community to help us do this work has been phenomenal um and by having you only work half of that time that means I mean an easy math number would be half the amount of money um but that also means you're going to have to you know rep prioritize what you're working on um and thank you I appreciate that and I do want to let each of you know that I am fully committed to making sure that each and every one of those hours is spent incredibly productively because I want to make sure when they review the budget next year that uh that they see the worth of of the work that everyone here has been doing can I ask what the annual budget for Eda is or was um 32,000 previously and so it went down to 16 I don't have any concept of our of our budget maybe I should know more uh probably should pay attention to to the or noal budget and how it's spent but to me that seems uh not it doesn't seem like a lot and and and there's there's cuz all our taxes are really high or maybe it's because there's chunks of land all over town that we could sell and pay for four years or eight years of Eda with one or two buildable Lots I I don't really understand why that's a a big budget item but I also am not in charge of and don't want to be in charge of budgeting the uh or or noal expenses yeah I was kind of surprised with that too I didn't I I'd never been told what the budget for oropo is or what the income with the taxes for oropo is so I have no idea I didn't realize we were in financial Dire Straits maybe we are well I guess another question that comes in mind for me though and the other side of it is is do we need a Eda do we is our community big enough to to need these elements of government already and I feel like on the front end that's what city council was planning for right with the city water coming through and and I don't know see to me it seems it does necessary I guess I mean thinking it through a little further but they're small yeah so I wonder I I know that the group has been working on with the motion out there to approve the 2025 Eda work plan I would love to be able to see it move forward as approved because we um we've put a lot of work into this and I think it does a represents our well I think Rebecca you're spot on that we probably need to prioritize or reprioritize and making sure that we are um uh that you're using your time the best the ability but probably also it seems like the city council is disconnected from the work plan itself and maybe has some misunderstandings about what we're working on um so perhaps maybe in what Jan what you're getting to is that we approve the work plan knowing that we want to come back and have a conversation with Council about what the priorities are that they're seeing and making sure that they're seeing the work plan and that we can just then maybe at that point just do some rep prioritizing in the plan itself because I I want to be able to capture where we're saying the things we want to focus on but we probably need to have some Council um um input and the new Council will be helpful with that as well yeah and just to share with everyone too um unfortunately we can't invite the council into our meeting unless we were to host a joint meeting um but we certainly can have it placed on the agenda to have um Eda members speak and ask questions at or have a discussion at the council meeting um so that is something that we could look at doing at the January council meeting as well if you'd like me to uh to look at doing that when when is I'm going to be out of I'm out of pocket in January the week of the 20th um prior to that well I just you think but again I guess I would uh because this is all up in the air I to approve this I I would table it because I I guess is there spend 16 or 32 or whatever it is I want to hear from them what their intentions are what they think of Eda because maybe they even think 16,000 is too much again I guess I to approve 16 and then say well would they give us 32 or whatever they do that in the future my point is I would table it um until we hear from the council to say what what are we doing here the work plan will be able to go through go forward with whether it's 32 hours or 16 um when they did that they actually have already set the budget so there won't be a chance to renegotiate that until budget time the following year so we'll we'll we'll end up they already told then at 16 and uh to talk to them what it doesn't make any difference because they've already made their mind up you mean that was that city council meeting was to determine the budget and they voted on that and it's a done deal for the whole year yes yes wow that's why we had attended a couple of the budget meetings trying to trying to push forward some of that Eda agenda and I find it rather odd that I sat here in this chair last meeting and Paul sat there and Paul pentagraph never when we're talking about making the motions and doing things never said a word to us or brought up in discussion the opportunity to tell us his likes or dislikes of what he felt Eda was and I think that that was if you're going to serve on a committee I think it's important he wears twoo hats and when he's in this one and he says that I think it's important that he tells us what he's thinking at this meeting so that I don't get blindsided that's another thing that I felt with that too I usually the city council liaison to any committees I've ever been on have been there as in a supportive role of the committee that they're serving on and I question because of the comprehension of what we do that he expressed in that city council meeting maybe he's not the best fit and is there something we can do there to have a council member that is more UND uh understands more the mission of this organization I was really um surprised that he his his uh definition of what we did was yeah he definitely it seems like and I'd have to go back and listen to it again which I will um or go back and listen but I think it sounds like he misrepresented what the yeah what this board does the commission does um which I think is something that we definitely need to look into um and the council can make those requests in January too um because that's in January is when they will do the committee assignments um at their council meeting so if there is anything that you'd like put in as far as any requests we certainly can do that as well um and feel free to reach out to me post meeting as well if you want to have a discussion about that too that sounds good it seems like it's probably a question that would come from the chair so maybe I can follow with Ryland absolutely out um agree that it's really important that the person that's representing us they don't um that is bringing back information correct information to the council right doesn't mean that you have to agree with it but it means that it needs to be correct and if he was saying at the meeting that all we're doing is knocking on doors and splitting Lots I think it's a misrepresentation of the work which has also do been documented in the process so and they have been provided Ed minutes in all of their packets okay I'll make sure to follow with Ryland if the group is fine with that that's great okay so we do have a motion on the floor let's go back to that the 2025 Eda work plan approval um it seems like we're probably going to need to get some and I don't know is that that staff work where you look at your budget to say this is what I think I can do um or this is where it goes or do we do you have recommendation from staff or have you had an experience like this before where you've had to readjust a work plan um yes um and what we've done in the past in the past it happened a little more the middle of the work plan um so what we did is we just kind of did a a quick prioritization and as projects are able to come up because there might be a grant that pops up that takes item three and bumps it above item two not because we prioritized it that way but because the opportunity presented itself um which is why I would say that the action the plan could still be approved um but we would just have to make sure that we're we're sure about those things that we want to make sure we focus on the most and that everything else in there is something that if opportunity presented itself we'd be okay with moving forward um but especially because the contract was cut I will not be taking on any projects for anything outside of the Eda um until I've had it approved by the board okay just to make sure that the hours are being spent the way you guys would like right one other question I have as we're thinking about this approval just to Jan to what you brought up is and what our limitations are constraints are with meeting with the council to better understand their priorities so you said you know if we meet with them it has to be a public meeting so it' be like a joint meeting has there been a scenario where we've done a work group where it's not a quorum but we can still there's like representatives from each group meet to talk have you seen that happen before and is do you have recommendations that one way works better than another and then I would love to hear the group's response to that as well um well what we've done in other communities is we've actually set up it would a joint meeting of we in one Community we did a joint meeting of the City Council planning and zoning and the Eda um and in a lot of communities we do that every six months just to make sure that everybody's on the same page about projects um in case you know Planning and Zoning as questions about things that are being looked at in the Eda they you know they want to know what's happening but they may not be at the point where someone can put that business in front of them yet or same thing like in if official capacity um same thing toward city council so it's sometimes just helpful to be able to to provide that discussion and then you're able to have a very open discussion like this um but it would happen as a council meeting because that it's the highest body um and then that way if there's a quorum of all three it doesn't it doesn't matter because it's considered a a joint discussion I think that um when I think of that instead of having a meeting with them I think that they do the assignments come January we will either have a new face or not have a face on there and um rather than Joint meia City Council whoever they send from the council uh there'll be two people we can at that time I the committee and ask them the two members I can get a feeling from the two members that come from the council here what they think of us and what we need to do um well out and maybe later take it to the council but I think the opinion of two out of the five is going to give me a very good feeling on how the council feels about us and what our approach is and what they want whatever so I don't need to have that meeting with the council at this time because the council gives new assignments I don't know who they're going to be and at that point the new members coming on this board that's a question at our next meeting in January and I don't know if I'll be but because but the point is at that point we need to ask um how they support because their members coming here do they support or or get a feeling from them and I can then I can decide whether I want to go before the council or do something different because we'll know I mean I think you get a good feel I think you'll know once you listen to that city council meeting at two hours 45 minutes into it you'll get a real good idea of what they think of or what two members think of us that's two out of five we've got we've got we had three voting and there's five on the council and so we'll have to see what I guess U um they they they proved 16,000 I guess we we can move forward the 16,000 and uh move forward with our committee on that part on that part of it and then I will know when I talk to the two people that come to this committee how they feel about it and if 16,000 hampers this and we can't function with that then they'll have to decide what they want to do at that point I mean they give us and told us what they the money and what they want from you and from us and we will try to function on that and uh go forward with that and uh if we if something comes up that we need more whatever you know you always go to the well and ask again the worst they ever can say is no so how about um how about this because we have the motion on the table so that we're find approval let's move through that and then on walk walk on items let's add the discussion of um uh if we need to take any action regarding recommendations for a new Council representative and then we can also pick up the discussion if we think we want to do some type of joint meeting I have some questions about some best practices in that but let's we can move that to later um and have that discussion and walk on items does that sound okay to the group okay so um knowing that we have a reduced budget um and I appreciate again the conversation we have a a motion in a second is there any other discussion that we want to talk about with the Eda work plan the 2025 plan or do we feel like we're ready to um I think I think the only thing I I my only thought um I think maybe two or three meetings ago Jamie you might have said something about about the what's going to be the heart of the city you know and and I feel like that's you I've thought on that a few like that seems like a really important thing for us to identify is not necessarily government buildings but is where the community gathers going to be old oronoko you know with with upkeep and Redevelopment or the newer chunk you know closer to 52 but where's where's our Gathering Place going to be and and why I feel like that's going to be an important uh focal point of you know among the many other things to focus on yeah I think it's I think it's picked up on the work plan because I think pieces of it are you know I think it seems like our group has talked about that there's multiple priorities that could H you know happen um thinking about how we strengthen our main street in the old kind of um areas and then you know what are we attracting in on the outside areas and it's probably a balance of both with Community input of course it seemed like it showed up strong of wanting um a sense of community and not just being a Highway 52 you know all kinds of big things there but recognizing that there is benefits of those things I think there's probably more discussion within that space of saying how do we prioritize that that I also feel like it's going to show up a little bit in our um uh Community branding RFP approval as well I was just gonna say that through that process because I would imagine lead us through a couple exercises to really draw that out and then that would show up in that in the language and The Branding of of the city as well does that feel good to you okay Rebeca anything else to add we can request that they make that a part of a priority of the plan as well is is kind of locating that that part of the city um and I think that that would be something they would absolutely be able to tie in with that process you know the I just say when you said about the branding and stuff it is Gold Rush has been 50 years I mean that's or no's known for gold rush there's uh St Charles's Western Days different things but The Branding Rebecca the people come on everything else you know it has come up oroko is gold rush and we're going to enter the golden age in the next four years which is all gold and golden age and everything else and what you got going so I'm just saying and we have we have an RFP to discuss a little bit later that's specifically just about that branding so we can talk all that in just a couple minutes here but I will also just say that um branding is a lot more than just oronoko Gold Rush um so there's a lot more that we'll talk about that kind of goes into that so any other questions on the work plan all right so there's a motion in a second we'll say all in favor of approving the 2025 Eda work plan say I I I'll post sign motion carries Rebecca thanks again for all your work there was a lot of um Community input and Gathering and prioritizing and um synthesizing um and I think your expertise did a great job at working through all of that so thank you and thanks to your organization for helping us thank you thanks for this group gr continued commitment to getting that done all right do you want to move us to the next agenda item um yes so the next is that uh Community branding RFP approval um and I would say that um the copy of the RFP should be in each of your packets um I would say that the very first paragraph showing the purpose of the RFP um if everybody would just take a moment to read that it kind of gives a better idea of what what it is we're looking at because a lot of it has to do more with um developing Market strategies um for develop you know bringing in commercial properties um and Residential Properties and being able to make sure that it's the type of thing um that we've expressed that we're looking for and it kind of helps you with those tactics as well as branding like logos um just kind of updating and sprucing up um websites obviously our website just got redone so that wouldn't be needed um but a lot of it is that strategic branding rather than just or no go gold r Rush um you know people know what that is as as an event but what does it mean for the community and I think being able to Define that vision and Define what what it is to be from oronoko um is kind of what it's what it's gearing towards if that makes sense but before we uh open it up um for a discussion to the anybody have any questions of Rebecca in here and the scope of work is showing um what we're actually looking for from someone who is going to um do this process with us um and it kind of tells what those deliverables are that we're looking for I do have a question I think um just reflecting on um you know some feedback Jan as you said like we're our community has a long history with kind of the Gold Rush um event um and the activities surrounding it and the Community Connection I think in here the the language that I think is missing and maybe I missed it but my question is is um oftentimes when we talk about branding people can feel like they're not they're Left Behind like we're trying to Brand ourselves into something new and I think um I think it's important for us to like um strengthen our organization and build from our history like it's not that we're leaving it behind but we want to say what are we what are we known for what are we great for what is the history um and what are our community goals which we've been building and then how do we help how does the brand help us um to show that and I when I was reading through the rfpa I just I didn't see that language in there of like um strengthening organization or or strengthening this the our community or um or leaning into the history like some of those things I think is is what was missing for me and just making sure that that's captured do you see that in here anywhere do what are your thoughts um well I don't see it in in specific language but um in the scope of work on one and two it's deals with having a advisory or steering committee that would be made up of different board members and residents of the city um as well as various focus groups that would be going with you know people from the business Community people from the um you know age-friendly community um and then talking to everybody about what their what their goals are to see and what their priorities are for for the plan um so I think that it's something that comes up during the process but maybe not already in here but we could certainly add something if there's language that you would like to see other questions for because for the the RFP that they're going to send in we're hopefully going to get a good number of them um and then we'll be able to review them um we will have to change the date though because we do have currently the date being the deadline of January 14th but that was if we were to have approved it last month's meeting so we will want to bump that about a month um but then we'd be able to take a look at all those rfps and see what type of product they're looking at providing for us and that can also kind of help us with uh that selection process and making sure that you're getting exactly what you're looking for sometimes in these rfps there's a description of the city included in it um and I don't I I me I think that's part of what we're working towards is building a strong description of who we are um so as just reflecting on other rfps I've been a part of often times that says Rochester is a community blah blah blah and blah blah blah and it's like it it leans into its defined kind of brand and as it as the city does and I know that's what we're working towards um so you know I'm comfortable moving forward without that in there just knowing that it should be a step in the process that we are you know that the we're we're looking to strengthen um it and maybe we're just talking about that here so it's acknowledged but um and then I'm assuming it's going to show up in the word because again it's Community Driven and I think we're hearing from our y AB absolutely grow and it's strengthening who we are as I look at your plan everything else or I look at your road stuff I guess it's um I get kind of locked into I think it'd be as you've got everything written what they got to come up with it'd be very interesting to have someone come in from the outside and that will click some ideas as they talking the rest of us and have a fresh look at what they think of a town of our size and and going what they think they see as a brand or as a reason and to work off that so I was kind of I was kind of excited about that just to see um you know on Advertising everything else she always wondered you know that was a good commercial and that one not so good you wonder how that person come up with that pretty creative and so I look back at this as a as a way and the way it's written is that the community is definitely involved is uh as they go along so they kind of throw some ideas out to the commun and things and say well we kind of like that kind of like that so we don't send them down a rabbit hole and we say we kind of like that can you expound on that can we kind of go that direction and creative mind to go more so I I think the way it's written uh as I read through and everything else it opens up to a lot of things of involvement and I don't want to put some stipulations on them because I want to see what some creative minds that are in this for a living come up with it might be something that is totally uh takes us by surprise say wow we would I would never have thought of that it's great that it's Community Driven you know again communities involved and and then like you said had Professional Services were really I think help elevates and help us understand what the opportunities are so with that um maybe look for a motion uh for approval of the comme branding RFD I'll make a motion to that is there a second approve the RF okay approve the RFB second a second any other discussion all right all in favor say I opposed King thank you thanks for that discussion everybody that was great I'm looking forward to this work uh all right old business want to walk us through that section real Qui um yep and old business should be real quick cuz it's just some updates um we are still waiting on approval for The agef Friendly Minnesota Grant um that one is for the amount of $777,000 that we're waiting on um that's the one that I believe joyo had been uh mentioning earlier on in the meeting um for our approved grants we've got our Smith small town grant that we've just been approved and that has to do with our with our RFP that we're going to be sending out um and the comper financial one we did go ahead and get that one closed out so that one has been completed for the year quick question Rebecca yeah you're the one that has applied for all these grants or you and your organization is that correct I thought so because a comment was also made at the city council meeting that it it's very easy to write a grant and I don't know how many people have ever written grants I've tried to write one and I didn't find it really easy but I think that was really a misconception too that they were talking about about that um minimizing the amount of work that goes into grant writing I from my little bit of experience it's it's not for the faint of heart and it takes a lot of tracking and it takes a lot of persistence and just finding what you're going to finding all the information to go into it once you found it so I was taken back by that statement also at the city council meeting that that minimized the the uh your grant writing ability because it looks like here just in the last year we've got $93,000 worth of Grants on the table that are possibly coming our way that's that's a lot of money that's excellent so thank you yeah absolutely um and I did stress to the city council as well that we will be applying this year for um there's a fund from the state where we can get up to $250,000 to start our revolving Loan Fund so we will be putting in for that one as well wow wow there again I think that the people can know people come on the calls whatever if we explain to them what's going on and what's all going on I mean the $10,000 grant for we just pass us to do a branding thing to do that it gives a whole idea that doesn't come out of the or noo that you got some pretty uh intelligent people that put something on there that could enhance and um these projects out on the highway and different things people can see something and they say that's where I want to head that's where I want to build are there places Rebecca um I know there the details typically are you know in our packets do you see other communities I'm assuming that it's it becomes public when we apply for it because it's going through this approval process um but I'm just wondering you know maybe as we move forward there's some discussion on you know how just making sure our community understands the work that you're doing and the impact grants that we're going for and and how do we make that as easy easily as acceptable accessible as possible um so that they see those things and not looking for a solution today but as we move forward maybe that's something that we keep an eye on is you know how do we make absolutely um because these dollars like the marketing one as you suggested when we do not have a budget for that so we would not be able to do that work but for the grant so it's right um and some of the other things that are coming through so we it's important that um that we do that and it's so important for us to understand how much time you're putting towards that so as we think about prioritization in 2025 we're um finding a good balance so absolutely any other feedback on Old business at all great so let's move into uh the next agenda item the Eda director report um well there shouldn't be too much really extra on there it just shows the conversations that have been had over the past um months um the discussion with the city council regarding the Ceda contract that took place on November 19th um some other meetings that we had with some of the area developers um uh for Ari and Jamie of Hamilton Real Estate and then the work that we've done on the age friendly Grant the oroka work plan and the um RFP for for The Branding do you happen to know if the Hamilton Real Estate Group is planning on coming back to visit us at all at the Eda level we really don't have an approval process but I've noticed that like with the King development and others you know people are choosing to come and and provide updates here do you know if that is a step um we certainly can reach out to them and ask them if they would I think they were taking a pause um until um the first of the year I think they wanted to see what happened with the elections before coming back because they didn't feel very supported uh previously and I I don't want to speak for the group but I'll speak for myself is that I think that it has been helpful when even when they don't need our support in uh in uh development it's great to have you know an update um um so I would appreciate and any opportunity for discussion um uh I know that that group specifically has been reaching out to neighbors again for you know discussion but um in your discussions it would be uh great to invite them you know to provide an update at some point just so that we have a better understanding yeah I'll make sure that I send them out a an invite of for our next two meetings and see if they're able to attend either of those that s okay to the rest of the group it does uh again in the city council meeting um one of the members spoke as though the Hamilton Group was coming and developing something and that's another reason we don't we only need halftime Eda because we've got things like that in the works and okay I'm confused so yeah it would be great great to have an update by them any other questions in the Eda director's report for re do we have to accept these is this a motion to accept or is this just part of the packet and no just part of the packet just for your guys's personal information thank you all right so we'll move on um to walk- on items we had two items that we wanted to discuss in this area I think one we just want to solidify the process for um it was brought up that in January typically city council um reassigns or assigns people to these committees um and I don't know if there's a formal process Rebecca that we have to follow to is it is it Ryland plus one it's Ryland plus one um um they're usually what happens is they're nominated by the mayor um for each one um but a lot of times there's just that inter discussion with the uh Council as to who has what types of interests okay personal interests um but I know that if the if the committee feels that they would like to see a change in the seat um we can certainly request that I can't guarantee that that's what council will do but we could certainly make that request it be a different individual so I guess there's two thoughts in my mind I think we should just double check that with Ryland as the mayor and chair of this committee like what is the process so that we're following whatever is appropriate and then um and then following whatever request process so if it if it's through Ryland that's a process or if it's through another process that we're you know it's my understanding that the city the mayor selects individuals and us that are onor already then the board votes here um to accept or to if your term is up you can nominate and they can accept if I if I'm remembering right that is for all of the other seats but the council seats are specifically selected by council members but that's what I'm saying us that that are not on Council are voted on by us here and the council is councel and I'll leave the council their wisdom of the mayor whatever I I'm not to get in who they select um sure they can select they they can select and we have to work with whatever because I have no I have no vote in that in that in that fight and stuff so I have a question you have a January 28th and I was looking at the calendar and uh that's a Tuesday and the Thursday would be the 30th is a January 30th is our next meeting we normally meet no we're the fourth Tuesday of the month so would be the 28th or Tuesday okay because it says Thursday January 28th so it says Thursday our minutes know it was Thursday the 30th and Tuesday the 208 okay for that correction so let's go back up to the um uh appointment of council I think that Rebecca if if the group is comfortable with this what I would say is let's follow back over with Ryland just to see what the the process is that or we have to formally request a new person um would you be able to do that from a staff level perspective or follow the Ryland yes absolutely um but then they will be doing that at the meeting on the 21st I'm sorry yeah on the 21st so they will be doing that before we meet again so would you be able to follow up with Ryland then if we need to as a board make a a special request or what our what our process is what we need to do y that okay with everybody I don't think there's an action there but just want to make sure people that direction um and then the other topic that was brought up in the beginning um and I had some questions about joint meetings um you know between all of our boards it seems like best practices would be that we would want to lean into some type of joint um meeting whether it's I think Rebecca you said twice a year or once a year something that happens on a regular basis to keep us connected as groups uh I'd be really interested in the group's perspective on that it's not driven by this but more like about our work and our work plan and and how are we staying connected as we um think about moving forward does this group have any thoughts about that at all I would say just as long as it's LED in a concise manner where it's not I mean meanings is are great but you have it if they go too long yeah they just yeah yeah I would share that in my uh professional career uh we hold once a year a joint meeting with City Council hstone County Commissioners and our two Eda boards and it's a you know it's a facilitated meeting where there's a topic that's discussed um so it's it's not just a free-for-all like normal agenda it is let's talk about you know a certain part of infrastructure or certain something that's happening or wherever and then you know we have a facilitator that comes in and there's some discussion um and that has been really helpful and I've seen other cities do the sort of the same thing um so it's maybe something to consider in our when we think about our yearly work plan or there's a certain topic or things Rebecca I don't know if you have other examples from other cities that um that work together in this Bast if you have other things you like um well I'm just just as a quick I guess as to why we did it initially in one of my communities um in one Community we actually had a city council who felt that the Eda was going rogue um we had probably five or six um projects going that were upwards of2 million in dollars that we were working with in grant money um and people in the community were also wondering what was going on because we were sending in our minutes but nobody was really getting a chance to ask questions unless they came to the meetings so to make sure that we got a chance to make sure everyone was on the same page we started having those meetings and following that the number of phone calls coming in and asking about projects to City Hall was um cut in half because people were able to take a look and they knew where to find information information following that meeting and then also I think all of the board members on all three boards ended up having a lot more confidence in one another um on all levels because they were able to see what the processes were um and hear more about what happens with a project from part A to Part B and and so forth so I think it's really great for being able to bring everybody down to the same level and and bring everybody up to speed on all projects even if it hasn't been in front of their board yet officially appreciate that feedback other thoughts I think that um at least once a year I but again I don't want to do it at January February because I want to see where they're headed or what the what's going on and then I I believe that it is it is a good thing to have absolutely you meet and you do that but I guess um new Council on get they're going to get their feet wet on the council the new members are V on the council first couple months and they're going to someone's going to show up here in a couple of them we kind of know where we're headed and then I think that later in the year I think we need to bring the discussion up say that uh maybe april-ish or whatever that we could we could hold a meeting and we might have more uh Rebecca you might have something more on the plate you might have The Branding you might have uh things coming down coming back at that point point if The Branding comes down that we could we could all meet together at that and say what what do you guys think yeah you know it would be interesting I think you're bringing up a great point I do agree with you that the timing of it should be later you know we don't want to do it right away you want to make sure that that new people that are elected it will be interesting too to see where we land on a timeline for The Branding work I mean that could be a great workshop for all bring up a great Point Jan so depending on what the timeline is and response and work plan they could be an opportunity for um the community come can see people meet and all they side well that might so perhaps other thoughts I I think in favor of collaboration and and communication between the groups so perhaps maybe this is something that um we just take back to Ryland again to share our discussion and then um maybe there's a process in which um he either brings it up in communication with Council or it's brought up with Jason and we can start to think about what that might look like and alignment and timelines does that sound appropriate Rebecca absolutely yep and every year there or after if there's a project that comes up the community wants that you would meet as you said the county everybody meets on a kind of project or thing that if there's something maybe development or something come in that you your meeting doesn't have to be set it's every April but if there was something kind of coming up that you do that joint meeting at once a year joint meeting for a cause and it makes sense to me to do that yeah than good well thanks for that discussion um any other walk- on items for the group I just want to Circle back to one thing and that is are we going to are we okay with accepting and and moving forward with half a budget for next year or do we want to be put on the agenda for January to inquire as to why uh what what the expectation is uh because I think like we just approved the work plan that that does take 32 hours a month of somebody to put into place can we go to the new Council and say can you reconsider this what the discussion I saw taking place the other night at the council meeting there was no input I mean they didn't ask anybody from Economic Development there was nobody representative there I didn't know we needed to be um but I just feel like we we were represented and I just would like them to reconsider almost um I think it was kind of was a close it was a a close vote Rebecca do you you said that the budget is approved um are there amendments made at this point I have a couple questions maybe I'll ask because I I do think that as a board we may or commission we may want to decide if we want to take action such as um go to public comment period at the next council meeting you know draft a letter um or some type of action that shows that we see this and um disagree with the decision and re actnow all the work that we're doing and when we're moving forward um but I also am wondering Rebecca if you so that I would love to talk about that but before we get to that is there any action that can be taken to change our budget or we do you know from a city process why this is what it is there's no amend at this point um at this point there is there is no way to change it the budget has been set um however in future terms there there are those budget discussions like the one that I attended trying to you know rationalize why we need the hours that we have um but if the budget gets set earlier in the year which is typically what happens this is a very very late time for um approving a budget usually it happens in September is August and actually trying to get it approved in January they were trying to push it to January but they did not want to let them do that yeah I don't me that you can because the fact that you've already started that year then um but but there is there is ways to be able to have those discussions it's um just a matter of if if it's being received because we did we did try at the the budget meeting that they had but um Unfortunately they just did not it didn't come through for us but the good thing is that anytime on a council meeting we do have Ryland and we do have whoever our other individual will be that hopefully will be sitting there and ready to support the Eda as well so I wonder you know as we're new and learning about this process and where do we need to show up um I wonder if there's a way just to make a note for next budgeting cycle that well Rebecca is the Eda director we have a board you know partner with you or a committee or a subcommittee or something like that that is working with you just making sure that you're getting that support um so maybe that's something we want to note that sound okay to the group um in our just our work plan um so the second question I guess is maybe to what you were saying is like what is our response and how do we give that response is it a written response is it at councel you know how should we respond um uh and I'd be interested in the group's thoughts if you have any thoughts at all just if how we should respond to council like it seems like we should have like a verbal response of some sort like whether it's at public comments and we're submitting a letter or or or you know just what does thep in what fashion do you let them know that that uh we feel like we're we're valid group and have a have a a reason to exist essentially I mean yeah I think it would be something that we're disappointed in the council's decision to cut the budget I think it's probably uh recapping again and writing the accomplishments of the organization and the um including you know the community input to the work plan including the grants including you know the collaboration like what we talked about yeah um and that um with this uh reduced budget we will not be able to accomplish uh as much you know as we wanted but I feel like there's some some way in we need to bring to their attention that I guess I generally advocate for for the face to face I feel like if you're and you would probably be a great mouthpiece for us uh to to be at the city council meeting or ask for that b of their next meeting and we can all attend uh and and and support and and any bits or pieces that we want to U add but but no I absolutely feel like that would be just I don't I don't know if it accomplishes anything because we have to wait another 10 or 12 months to get back on full steam ahead it sounds like it's on record you know and yeah so in the public comments y yeah I I like both ideas I like um coming to the public comments and you know I think you are would be a great spokesperson Jamie or anybody everybody could could speak at that point in time but I also think that it's important maybe I'm wrong but I think it's important to put it in writing and not only to say what we have accomplished but what we UND you know every everything is objective when you listen to somebody else it's objective what you hear you might tell me one thing and you might tell Jamie the same thing and she may hear one way and I hear another but I think it's important that we convey to them that this is what we understood you to say about Economic Development and we don't believe you have a clear understanding of what it is we do is that too harsh but I mean I I feel like as a nurse you know you you got to listen to the PE you got to gather the information before you make any kind of an assessment and I feel like the information wasn't gathered before that assessment was made well it feels like maybe decision was was made and then Changed by new councel perhaps right I mean it the the origination of this Eda just a couple years ago was an effort to recognize growth is coming let's do it in a responsible way let's get input and we know we're sub subgroup um and so to want to shrink it now I guess it seems like the real question is does the current city council want to grow and grow responsibly or want to maintain a bedroom community without much growth I feel like if you're if they are advocating for growth it feels foolish not to put some resources here right right and the the people that were that were advocating to cut the budget were also people that I understand Jan said and earlier on were ones that wanted to to originate the originate the Eda so the new guy on the on the board on the on the um Council he was he was very supportive of the Eda what he knew of it because he'd heard from the public it was the people that have been sitting on the city council for the last several years who made it known that they really didn't understand what our mission was or what we even though Rebecca's gone over it I don't understand how unless we put it in writing how how people can comprehend what what our concern is this is one of the accomplishments that the community was involved in it's right here again and this is how much we've done but I keep track every month to do that and I was asked to be on the Eda by the board members and put a letter in and come before the board each and every one of us did that we took the time out of our evening to come and speak and they took a vote and we wrote Our biography or whatever they wanted we we we followed through with what they asked for us to do and so we signed on as being committed to do what we do and I'm really perplexed now because um I'm not I'm not seeing that and you know what politics is a blood sport and um I don't know if this has something to do with politics or whatever it has to do with whatever but they asked the community and the input of the community to do this and we involve the community we come up with a pack we come up with all what the community wanted the community can't ask us for any more than that because we involved them in that this gentleman here sits at every meeting with us and uh we've asked for input and and things like that so I'm a little perplexed and I think if if you want to speak to the board again you can speak to the board but um I see nothing wrong with them putting that down but they also asked us to put some skin in the game and I did put skin in the game everybody at this ground here put skin in the game and now um one board member was not on the board at the time was appointed and he's been elected Paul and so that's that's a change there that that that has changed and he's coming on and so on so on one of the one of the people that voted to cut it in half was another board member who is no longer he he will not be serving after the first of the year correct but I mean I that kind of throws me because those were the people that all asked I mean there's people on the board here that have resigned there's people City Council since we've been on this board have resigned and gone their ways and people have been put on gone this I've seen the staff the in the office come and go um like like been chaos ever since well anyway so I mean I see a lot of things so kind of again to stand up and do that I guess I want to see it the first of year when the new board comes in I'm going to see what they sit at the chairs here with us and break bread with us and see how they how they do it what they what they feel about it and well if we're going to do that Jan then are we going to come to the city council meeting and ask to be put on the agenda well this I you can do that but this week right here I leave on the 17th and I don't return until the 26 so I will not be able to be at that meeting so it's not that I wouldn't attend with you it's just that I already year commment let's let's do some organ understand what our process is so Rebecca council is the 21st of January correct yep and just note that if you're doing public during the public portion um the public is able to speak but the council has no obligation to return comment um if you're part of the agenda then there is that discussion with Council but if you're just doing the public input then it's it's just the input and they have the right to address you for it and they also have the right to completely move on to their next topic and not say word but you actually put in what it on the record it will be on the record during comma period is taped and they will people will see uh what has been stated and if there's any comments or anything else and that's all you can do is that you show it up unless you're on the agenda unless you're on the agenda you can have a discussion you can have the discussion but they might not want to discuss it with you either well so typically let's ask the question so Rebecca typically an agenda item is around a certain topic typically correct yep so I'm just thinking about what a propos topic to council would be in this and you know the pros and cons of each I think in the past just observing kind of other interactions it seems like like you said Jan public comments is a place to get on the record um so you know you're able to speak they don't speak back to you typically but it is recorded um and then it at times people also will submit a letter that get included into the packet I believe right so if if there's a letter that's distributed we asked it to be distributed Council it'll go into the P packet that's also becomes part of the public record correct correct yes so the difference between an agenda item then would be that there would be a topic that we would want to discuss or or an update that we would want to give to them is that correct yes like if we decided that we wanted to talk with them and present our um annual plan or our work plan um and have discussions with them about what maybe they feel the priorities should be on it just to get some feedback from them um and then at at that point um if there's a lot of excitement showing we could always uh ask for an explanation for why why it was cut well I'm kind of one of those people that want to cut right to the Chase and just say um go with an agenda item that says we're asking for an exception to policy for this budget of 2025 and the exception is we want you to add back the half that you took away from Eda and this is why and that's I think what our discussion could be rather than coming through the back door with they've seen our plan they've read our plan if they haven't it's everybody is accessible to everybody so I say get it on the table if you you come through the back door with all the other we're looking at another four and a half hour city council meeting you know let's be concise with what we do I'm just not sure if Jason will be able to put it on the agenda I mean because of the fact that um that it is already set and unfortunately there is no because they've already allocated all the money so there's no other money to allocate so if we got that money back we'd be taking it from someone else um and that would be a whole bigger um who took it from us who took it from us because it was there they just never it was never there it was what we were asking for okay we were asking for in a budget asked for we didn't we asked you we went up a little bit from last year but we asked for it okay I do think part of it is throughout the budget process um our budget did include the full time the full amount of time up until the very last discussion and that's when it became a discussion of cutting it so it really just happened last minute yeah I'm going to stay positive and look forward to doing working with you Rebecca if we want to get you half time whatever we can do and I can only hope that they see the production from the group as positive and in future that we can get that budget put up and if there is something I'm not afraid to go back to council and I ask them later in the year if we needed some money to go back and say is there anywhere that you can they always got a little savings they always got a little something somewhere that if something comes up and and we needed maybe not the full 16 but if we needed rebecc for a little time they could come up with a little bit of money to uh work out our issue that we might need to be done I mean I I'm just looking to see how you can do things and and ask them and say okay there and and and struggle through it and I think that as the new members come on board and see what we can do and positive what we can do that they will turn around and say you are positive we're going to do that a followup question question Rebecca I have is um if we were to do a joint letter from our group and just thinking through open meeting laws and how we build that letter so you know we can't meet outside of this time together um but if if the group like this is what I'm thinking my mind one is I would encourage those who can attend to attend the council meeting on the 21st and um I would need to check my schedule but be happy to go but I think we need to represent ourselves as board you know board members and then maybe a joint letter from our board that kind of lays out um that piece but I just don't know Rebecca my question is is how do we build a letter abiding by open meeting laws so that we're not routing some you know talking outside of about um I think if there is a letter that anyone would like to like if you want if somebody wanted to draft it um then the best thing to do would be to send that draft to me and I will blind copy each of you on it to get feedback and then I can forward that feedback um in my own words to whoever is writing it to uh compile all that together so it still travels all of the information around but it doesn't U allow for discussion if that makes sense so one quick question mean if we were all for example to show up at a council meeting and speak public comment about an issue like this would they consider us holding a meeting because we are all together as the Eda board sitting in the room and they'll be meeting allowed to say well that's actually a forum because they're all together and they're all going to talk about an issue about Eda and it has not been publicly addressed I I'm just asking that question no that's a great question absolutely um what would end up happening is when you do attend a large meeting at um able to do that as a group but if there are going to be individuals speaking um say it was the four of you who were going to be there I would recommend that two of you leave the room during the time when someone is speaking um because you otherwise it will be considered a quorum in the room by having that discussion so it would be something where you'd have to have people leave at a certain point and they could not participate in that certain portion Rebecca would we ever put a note so would another option be to follow the open meeting laws and posting 72 hours in advance that there could be a quorum of Eda Commissioners attending this meeting absolutely so that could be another way be on the safe side um you know and I think I think does that so we could we could do that too if there's enough people so then that way we're abiding by the laws at the same time then we don't have prot want make sure I think it's a great question we want to make sure that we're following the and that's something we could just ask Jason to be able to do when he posts for the next the next meeting is they'd be able to state that there may be a quorum of the of the Eda in attendance okay so maybe to recap and just so to make sure that we're feeling we're aligning with each other is that one we're encouraging um our members to attend a council meeting um to share feedback during public comment period of time the second thing is that uh and if the group is okay with it I could start a draft um and I'll give it to Rebecca that tries to capture the discussion tonight and that she would um send it out to the group for feedback and that we'll make sure we have consensus again and then it would come from the board to council to be in that packet which um is the group okay with that yes okay um so those we can do those two things I think then the third thing is is is there an agenda topic and one is the right time you know um to speak with them and whether it's you know an updated work plan discussion or if there's something else that we want to discuss with them we should think about new council members what is the right time to do that you know is it spring is it you know sometime you know like when do we have more engagement with this the new Council and perhaps that's March or April that we start having some discussions about is there an agenda item where we provide more formal update to the council yeah that's a great idea does that sound okay to their group okay so Rebecca if you could bring up to May perhaps Jason that we would in the spring love to be able to provide an Eda update on the formal council agenda yep absolutely an update that we would we're planning on um submitting a letter and that also if he could do the announcement for the that we would be um open meeting left that we would be together um on date and if there's anything that's not following correctly can you let us know yep absolutely and as soon as I hear back from Jason on all of these I'll make sure that I send out a a note to confirm with you all je thank you Rebecca we have a question speak granted um so quick question so at each of the City Council meetings there's a standing agenda item for Eda updates and I don't know why but my frankly every meeting I've been to is just always there's no updates so whether that's given some perception I don't know what what it is why Ryland Ryland whoever hasn't made comments but I guess the letter you're talking about because this is a big topic tonight and something like that be tied into that at a upcoming meeting I don't know did you I didn't quite hear you did you say that the Eda is always on standing there's a standing spot for updates and I know you said the minutes are included in the city council pack which is sound sound like but in terms of the updates I just get every meeting gets lost over and obviously I come to these so I hear what is discussed so I know there's things to share but it's not that's again not my spot I'm just I'm just bringing that up from my perspective or my perception of it when I listen I'm like well nothing's shared so I don't know if that's cting something that I'm just calling that out so when it's on their agenda for updates it's just them that talks about the updates it's not the the people in the no it's just basically it just moves on where it's there's no updates to share they move on so again that the reception I don't know I'm just are they acknowledging the minutes during that time or that it's in the packet or is there any Rebecca any do you know what's require or what has any anything been asked of you to do during that time um no not not at this point because typically that's why there's two members of Council on Eda is so that they are able to provide those those updates um however uh for example when they're talking about um the updates for maintenance someone is there from maintenance to be able to provide some updates as well so if that's something that we need to look at doing we certainly can it just cuts into hours a little bit I would think that um during the update we are a committee they're on a committee they're on the Eda which is kind of committee so the updates of that they should be giving an update that I attended that and this is what we're doing so that is that's why you have two council members on it that they can come back and tell the rest of the council what Ryland the other night at that meeting he went right down the list of everything okay we do but but a more formal update I agree when I watch Council there are other like departments that give updates during that time so right Rebecca do you I I may may think again this might be a Riley and Jason question of can we looking into 2025 can we be a bit more formal with our updates and can we provide make sure we're acknowledging what's happening in your reports and provide any other updates during that time and how do we and I could make sure that I put together at least a small paragraph or something for our council members to be able to speak during that time and make sure that something's being said yeah and I think my question would be is does a member of our um Eda commission attend that you know like just like others do or like what is the formal process to it so that we is it Ry or a member of council that speaks to it or do we need to have a or should we have another member there they typically it would be one of our Eda members are who are also council members um but if it is something that's more complicated for example if we were talking about our work plan or we were talking about um a big project that's coming up um I'm always able to to attend in instead or if another member feels more comfortable they also would be would be able to attend and provide those but typically for a committee like that it's it's one of the board members who who sit on Council they have the update for um the the zoning every every time they have it and the council member um Jim gives that report so yeah it would be the same type of thing I would think it would be natural fit for maybe not ring because he's got so much plate but whomever else on city council is so would you be able to then I guess that's just a staff request to talk to Ry and Jason and let's more formalize how we're providing updates during that time at Council in 2025 absolutely give us feedback on what's needed for that or if there's any commissioner support that you need help with all right any other walk-on items that we want to discuss tonight I'll make a motion to adjourn we have a motion is there a second second second all in favor say I I I'll opposed motion carried thanks everybody thanks Rebecca again foras y thank you all and Merry Christmas you