that didn't take long enough you were going to make a potty trip i was going to make the old man potty trip but we'll just wait chair's not broadcasting it so I'm going to just shut up okay it's um water and sewer committee
meeting it's Tuesday April 8th everybody should have a packet information appreciate every being here so we have a quorum so that's the main thing um a couple things need to add to the
agenda one is um three one is a uh we talked about this last month and I don't know if Herb was calling in or not if somebody want to watch that participant there's an admit
herb I asked him you could call in but I didn't get a response but I invited him so um an annual review with people service talked about the last meeting that we think it would be good to have that review with them it's coming up
late March early April is when we started light year ago so we'll continue that and maybe have a we'll talk about that when we get to B3 i think that's uh
Did I already put it it is already on there it's uh Yes got it roman number three yes b3 all right and we also had uh some type of announcement
and maybe K can talk to that too announcement that the end of May hookup is coming up for summer we want to make that message in Facebook or city email let's put that number on the second page under four
B or make a C phase 1 A make point C a followup announcement which ends instead of the And herb did you want to talk to or talk well I kind of wanted to discuss my two
issues all right well let's put that [Music] why don't we make that point number D under four way waste
water because that's about the water right water connection or water well it's like first it was the sewer and now it's the water okay I got them both tore up right now
okay so first issues make that on page two roman numeral four point number D make a motion we approve first yeah okay we I make a motion we approve the agenda with these
amendments second it any other amendments comments seeing none all in favor signify by saying I i need a motion to approve the uh
April 8 minutes i will move [Music] through a second we said that's myself no other comments all those in favor signify by saying
I approved wastewater treatment plant we have pay request number 33 going to switch
gear and decreasing the change to 0.05% that was at 2 and a half was that one 1% okay yep so we're paying for the switch gear installation uh and uh changing the retainage from 1%
to half percent so that would go into pay request 33 and there would be um essentially a few miscellaneous things to pay for and the remaining half% uh which would total about
$120,290 yet to pay so um contractors actually accomplished a fair amount here in the last month and they have been paid for here for since was last fall I think so kind
of catching them up and paying out a little bit of retainage and paying them for that switch that was installed what's the time period that retainage well we will um continue to work with them as soon as they're completely done
with their punch list we'll um find out the contract sometime this spring summer probably May June um do they have much cost left to do yet or no a total of about $120,000 we have to
pay him yet okay that's what we have left to pay them okay so that'll go to the council next week yes tuesday night uh any questions on the change order or
the pay request 33 i make a motion to approve recommended council approval of pay request make a second i'll second it any other comments see that none all in favor
signify by saying I i joe well um I'd like to celebrate a little bit because the electrical switch gear actually showed up and got installed new Year's late but thank God we made it
um so Kilmer did install that uh the last week in March automatic Systems was there late last week to finish up their programming um and integration work uh Kilmer came back and filled in the ruts
um and Kilmer completed their um electrical inspection the final electrical inspection on everything so they include that heater fan that was we'll get to that next yeah but yeah that isn't electrical that's mechanical
okay valor's work um so that work is done valor was also on site they were on site this week uh they had a heater um fan unit and a thermostat to install
and be wired in and uh they did come and in to the best of my knowledge I talked to Dan a little bit today they were there and uh did he believes they did complete their work and we'll have to verify that of course they were just there yesterday but um I believe they've
completed all of their HVAC items um the only thing left would be I think that [Music] um W
K W KH what is it wk Winona Heat or WHV WHV um they have a uh low voltage electrical inspection left we believe um but we think their work's done
too uh the only thing that we're kind of pushing on yet is Minnesota Pumps got to come back and install those um uh pumps on the SPR they're sitting up on the catwalks they're wired they just got to
be lowered in the basins were full of ice throughout the winter um they're not in use um because we're only running one basin but they're there and they need to be final installed so we're trying to get them to come back and get that done
or the contractor's trying to come come back and get that done but they made some progress on the punch list and really only have a little bit of nothing left uh it's been helpful we have a final inspection scheduled at the MPCA on April 15th and that's been kind of a
um mechanism to spur their effort that's been effective um so I'm happy to report that there there's not much left on the punch list out there kimber did they fix the rest or they
have to come back and fix they did come back and fix them fix thanks so I haven't seen it yet i don't know maybe you have i I know they shoveled some black dirt in there to the extent other than that I mean pretty crude
really um any other comments for Joe from wastewater plants trees are all done yep trees have been done looks like there's one more dead one but we're out of warranty on
them they came back and replaced stuff last fall we paint them green or try to replace them then or Yeah replace them or cut them down there's I think one pine white pine or something like that that
you miss the county sign up the trees we can buy a tree we can check with your park supervisor yes um I did include some information uh from Herb here in terms of
uh his report um they are uh back in compliance uh meeting their nitrogen limit and their phosphorus all limits really um gives a little commentary on some of
the things that they've been doing um so that's all improved and um one thing that they did report is they did again have a issue with the piping conveying alum to the uh
SPR apparently there was the same break that occurred there before happened again uh so Dan did find that i guess it took him a week to find it uh and then he fixed it um that because it doesn't move chemical
that often or I can't explain that i don't know if you have any i I've not even seen physically where it's broken they didn't say what they did it's it's in a conduit that is underground and so by the time it shows
itself you know it could be what fills the pipe up right it could take a while to show itself so what kind of lie is it synthetic line or copper or Yeah I think it's plastic plastic poly PVC
and it's it's wrapped in heat trace and Oh yeah does the heat trace work that's the whole question i think it does because it didn't freeze but uh yeah that uh that can always be an issue um
so things are looking up from an operations perspective um I did talk to Dan just a little bit today um and he said that if he did if if we wanted a report live from him we could call him
um if you want to do that one of us can do that yeah if we want to i've got him i asked him about this here a week ago if he was going to be available him or Herb and uh he did say he'd be available for a call
if you guys want to speak to Dan the only thing is that in the report that we got the February report I printed off just the first page and the last page and the bar graphs the four bar graphs that were in the report
were not updated in January and February virtual bar graphs on 12 actually the data no the there January and February
here goes to December and then it starts over i missed that i was that's my error i did not I was going to respond to your island i didn't I got away from me yesterday I didn't look at it close enough to know there but I did see
the the February data was in the report but I did not go back i had I was just concentrating on the year to continue i did not look to the left i'll send those out with the secrets my error that's for sure okay
you know the the report leaves a little bit to be desired in a few areas as it a little hard to read but so in February they grabbed 24.1 down from 32.6 in January and in the
minutes you indicated Herb said it was down to 3.5 74 7.28 7.44 week of the 11th 18
was 7.2 days so limit's 10 so we're back where we need to be that's great yeah march 4th looks like it was 13 13 yeah
week the 11th it was 7.4 and the week of the 18th it was 7.3 so as that number goes lower Joe I believe it's just for that much more efficient we're removing that much more nitrogen right because we started off
with a higher number 13 or Right and the was the limit we're shooting for is 10 and they did start um the UV disinfection on April 1st did mention that too unless there's any other comments
for Dan i don't They did add the go ahead with the continue on with they are they did clean some of those deck we checked seven of them of the eight
those and they will add it to the next month report of or in the in the monthly report turn the boxes with the Excel spreadsheet the Orno states flows almost
as much as the town you think it Yeah they got a big flow yeah and I mean they're actually more than the city if you look at the totalized monthly how many residents are there 1 million was in January because the cold temperature
how many units they have now 225 homes there's a lot of households but yeah back in January and February they were running water those trailer homes are notorious for running water when it gets cold because of the lack of
insulation and and they also had they had a leak at their wellhouse but I think that was just going that was just daylighting outside but a lot of people just run their water when it's cold common practice in a trailer house did that payment issue get
resolved you know they're working on it working through it making progress I hope hope so um average daily 1700 gallons of us from 500 units
water's free you just turn on the tap and it comes out you know so it's magical you got to do what you got to do yeah fortunately there's a meter there and fortunately gets compensated for the additional flow what's that fortunately
there is a meter on their flow and fortunately you get compensated for it that's the only way it could have been right okay uh and the temperature's holding too but that's going to be behind us now 44
degrees so yeah the temperature coming up helps with the biological process the nitrogen removal the whole thing well one of the things we have on here is scheduling that annual review um yes we don't have an update on that that I
know of you guys Jason's going to reach out and set something up with people's Um PCA is going to be uh on site on the 15th to complete their final inspection
um Kane you got that notice probably right are you going to be able to attend or I'll be there yeah that's that's a good question you know I'm I'm getting some notices but I'm getting I'm not getting a lot of notices too you know I know Ryland gets copied as the mayor and
Jason does and I'm sure you do Joe and some things I I'm getting copied on and some things I'm not so you know I don't know how the water and sewer committee feels or the council feels who and if it's just a simple CC on a
Yeah that's I always try to Yeah I Unless I forget and I do forget but not very often I don't think yeah i no I and I try to include you guys as well to be mindful of that and continue work on it so I think I think you forwarded me something here just
recently yeah we got this today joel didn't get but um it's from the MPCA regarding um PFAS bioolids i did get that yeah yeah you were copying on it I think with
Herb and Dan no I sent it i must have sent it yeah I did get it okay so this is something that So when we start getting the process to cut to spreading our sledge out on farmer fields we need to do some
testing uh to make sure there's no none of these poly floral appallayia substances compounds before land application or distribution so this is something that's relatively new I think with MPCA with a lot of
different treatment plans and how what you do with the sledge and what's in the sledge before you put it on the land so so I did have the opportunity to talk with Dan a little bit about bioolid application um so
um bioolids is what accumulates in the digesttors the big tanks out there and once or twice a year we would anticipate at some point you'll start hauling bioolids and so that means hauling it on local farm fields and so there's a
process to apply bioolids first we have to have a willing farmer land owner um to do that then we have to complete testing to make sure that it's appropriate clean um for the soil as well as the bioolid
and then um you permit it and then you land apply it and that process takes some time now talking with Dan he doesn't think that um even by this fall they'll be maybe a third or a quarter full and so you probably won't
even have to haul this fall um but a year from now you'll probably want to haul and so one of the things I was talking to Dan is is really a good time to start talking to land owners um people's is by contract supposed to help
you permit and uh um find land owners and that type of thing and I guess I would push them to do so at least get you don't you don't have to permit for it but get a get the discussions going with land owners so that you have a willing
um participant or participants so that you know you have your ducks in a row so when the time comes that you want to permit and want to land apply you have that figured out part of our annual review video or agenda for sure yeah yeah yep
um so I did uh you know we were supposed to complete the record plans uh the on the revised ONM manual um docu documenting that the permittee has collected sufficient funds
to is collecting sufficient funds uh for own operation maintenance and and replacement um all of that documentation that was due a year after we started um given the fact that the switch gear just got installed and um things are kind of
still up and running or getting up and running and everybody's busy I did talk to the PCA and we did get an extension May 30th um Stantech is working on our record plans for the treatment facility the collection system
you know I found out we also have to record plan or modify the uh project manuals which are thousands of pages i'm not very happy about um so we're working towards that um I
think I talked to Kane a little bit about the fund sufficiency and providing some documentation on that but there things we need to certify to the PCA and I think we'll be in line to do that by the end of end of
May uh and then as we kind of talked about earlier I I we did provide sewer base maps to Kane so now you have actual sewer and waterbased maps for the community and we kind of did that in conjunction with the record plan
effort so they'll be very very useful tools for a long time to come so the certification form that you just talked about this May 30th date that do we as a water committee or the
council have to do anything before or you just automatically send it in i I'm the it's my certification as as your engineer got certify city signature on it or anything like that i don't think so maybe Jason will have to sign something or Kane i'm not sure i haven't
Jason because it's the debits and credits for the sewer account they just want to see how we're maintaining that fund and so there's there's a decent amount of work to do there yet but we're getting there
um move on to Fitzgerald stuff oh one of the I don't know if it's a base map but we talked about fire hydrants and throwing in the circles of distance around each of the fire hydrants all the new ones that we added is that something
well we gave gave you a base map with the main sizes and those types of things i'm not sure you want circles around them to check fire no it's just a just a reference I think more than anything you had one before so
when we did the 2009 water project Joe we each hydrant had like a 300 foot radius and that kind of just showed where the fire protection was i know i feel like I feel like you guys could
do that with one of your layers to just we could just so then the fire department I know they're going through a ISO insurance rating uh and they do that every so often but now with the new project and new areas being served
served I think it'd be just a good we could circle the houses or encompass the houses that are now served by hydrant areas so I know that's something that would be beneficial to that ISO report and we can work we can work something
out Joe yeah I I guess I that was I didn't understand that was a we can it's not a big deal no so yeah we'll we'll do that as necessary I guess
okay thank you yeah Mr request yeah no pay request not a lot going on um you know they have done a little bit of work in town uh with some air release manholes i
think they replaced those valve seats that they had remaining they came in and uh helped help helped with that air release um valve failure near gas and go uh the contractor the supplier is going to
warranty that and they are supposed to be procuring that and shipping it why it takes so long is beyond me i did just email them last week about that and uh um fortunately things are working
without it um Fitzgerald also did a little tree trimming uh in late March or in mid-March um and I talked to Luke earlier this week Monday I think
and he indicated that uh he'll probably be back in town with a crew to you know do some restoration uh and grading there's at least a probably a dozen spots they need to hit and and maybe more um with top soil and
seed mulch and in some instances do some fine grading and those types of things so um you know it's early yet and it's too wet to know or too wet to do anything and we don't even know it's going to grow or not
so that work will that work will happen um probably in very late part of April and and a good chunk of May but you we got it pretty well documented what needs to be done in certain areas and we did I sent him a document with at
least a list of the hottest button items and I'm sure if Kane and I wanted to find a half a dozen or a dozen more areas we we probably could and will mhm [Music] um so but it's hard to identify until
the grass starts to grow what needs to be done and what doesn't so uh is this where we want to talk about herbs uh herb situation yeah let's uh before that we just go coming up on the
end of May for sewer connections and talk about how do we get this final notification out what's the best act way to get that out to their residents you know we've got a list of uh about 50 homeowners that need to hook up to sewer and there's about another 30 that need to hook up to water
uh it could be a postcard uh could be one option um a door hanger postcards something on the social media however we can letting people know that when we
read water meters come June 1st or May 30th however the month kind of ends there when we read water meters that's going to be the the the telltale sign if you're hooked up or not if you don't have a permit with us if you haven't
applied for a permit uh or it's not completed I mean those are the things that we are going to be checking off and and then that's when that fee starts you know that fee starts on
the end of May water bill and sewer bill and you'll have until the end of June to pay for it will be a May statement that will have the the late
fee in June the June that they get in July it'll be due in July do Yeah due in July yes no let's Let's back up there Ryland let's Let's start over may 31st is the deadline if they're
not hooked up by then they get a penalty so that penalty goes on the May utility bill does that make sense the penalty starts June 1st correct how much is the penalty
75 for water and 75 for sewer 75 for sewer either or both so on the card today does that show late fee it doesn't show late fees what's what's the code
for late fee for sewer and we have a code now for water there it's it's I think it's P or P for penalty on the back of your water bill okay and if they don't pay and if they don't
pay it just it just uh keeps adding up it keeps adding up it's cumulative right and so if you think you're going to escape uh never pay paying you know payment at the end of the year the council then uh
takes those unpaid utility fees well the taxes and they assess them to the tax to the property bills and fees bills and fees yes it's they sell their house it's got to be cleaned up before that too yeah the real will send in
assessment search into the city and they share with all that information so I just see a few of them just sitting there and that's not even paying it yep you know they're out there yep there's going to be a handful of people that will not There's one render in town that just lets it go to the property taxes
never pays it y So yeah I think I think a postcard is going to be or a letter Maybe I know the mail from it jason mentioned something like that more of a
a not certified but certified letter that can we printed on the water bill i mean is that easy to add notes to the water bill or not you go you can add some notes to the water bill thank you have a nice day whatever i mean people read them
that's just it and it is limited so posting on the website easy easy yep on the board out front here post it on Facebook easy should do yep and then letters or cards some letters yep
but I think the sooner we get those out I know we just uh our office admin assistant just started today so I think in the weeks to come we're going to be getting those letters out so don't they got to be out like 30 days
prior or what i mean you got I mean the sooner we get these letters out the better right well and there's been letters this will be the third or fourth letter they've got saying the same thing correct and this this is something I think we can handle in house here
previous letters Joe and his team have helped uh lead that charge but And you've got some of that text and Yep yep we can copy and paste some of that yeah is it Fitzgerald no it's not Fitzgerald
but it's a ground thought he keeps saying the ground's not FOD the ground's thought i know I'm like he's going to get the every other day texted until he shows up yeah the quickest thing is to get him on the panels message boards and Facebook
and letters all right um yeah we had her your comments to the committee well that's an interesting approach that
I don't know Kane probably knows more more than me about it but uh Joe you were there when they put it in the curb stop in the driveway i wasn't thinking standing there but yeah I was Well Ellington put it in right but they put
one in that couldn't be adjusted is that correct so the the curb stop that was put in has has a internal riser yeah that's just a connecting rod that connects to the valve down below and it's just a riser
so that's within the inch and a quarter riser pipe now since it was in driveway at some point in time they put a valve box like a top section a 12-in valve box that you see out in the
pavement in the roads yeah what happened is however that was installed there was no room for uh there was no cushion between the lid of the valve box and the curb stop
itself and so you can imagine that valve box when when drives over on his driveway it was constantly pushing down on the top of the curb stop it was constantly so with that rod in there
that was right on connected to the valve and so you know over time it it it you know it gave and what happened is it broke the uh fitting within the curb stop and
so a leak started and it took who knows how long to to surface finally Irv spotted it and uh well the thing is that it's second time that it happened and and the first time I think uh Clay went
put it in in the spring and then in October cuz that's when I broke my foot uh the septic truck came and backed up there and it I believe that's what broke at the first time but at the time we we
didn't understand why it broke you know we just thought that well maybe it is the wrong fill to put in there or whatever so I guess at this point I'm like is it
going to happen again now we you you lowered it so it shouldn't happen again but Yep so so what happened is it it was leaking uh Irv did contact Jasonman to come and dig it up and make
the repair and it was leaking the fitting was broke and so what we had to do was uh we just shut down the main luckily there's only a few houses on that short run and we were able to back out the curb stop and thread a new one
on and a new fitting and then a a a splice on the private side of the curb stop now once we did that we that's when we kind of found out what was happening with that lid and the valve the gate
valve box so what we did is we took the curb stop curb stop out and we cut about a foot and a half off of the inch and a quarter riser we got rid of the extension the rod extension and we
lowered the curb stop it's down about a foot and a half from the top of the gate valve box right so we also put in about a three foot section of gate valve box so that gate valve box can go up and
down with the frost right and that lid isn't going to be anywhere near the curb stop down inside of it right we We gave it plenty of cushion it can go up and down they can mhm they can the only The
only thing that I was wondering is how the pipe is sitting down there is it supposed to be on a solid you know you you mentioned that some people put a brick underneath it
typically a curb stop is placed on is there play under there so if there's play that's not a good thing is it so there's there's play within that inch and a quarter pipe that inch and a quarter pipe slides up and down within a
bell a piece that actually attaches to the curb stop so there's about a foot of play you can adjust that okay uh that inch and a quarter curve stop
now there's only so much you can adjust right so we removed that rod out of there so now it can uh you know there's there's nothing sitting directly on top yeah you should
be able to run a similar truck over it yes right just like the ones that are in the streets yep yep cuz the ones in the streets there's no riser no we have to actually put a a eightoot wrench down there so just like your curb stop now
there's no riser to the finished green so I guess I I'm like wondering if the city could help pay for some of this i paid for most of Jason's bill and
you guys were over there all day almost but you know but now I got to replace my driveway again for the third time you know so and I got an estimate
of $2,500 just to go uh I think it's 50 ft by 10 ft wide not the whole thing but uh so uh I guess and then I got the
water bill of $175 because we were trying to diagnose it by thinking that the water was froze was in it you know because that's why it didn't have the pressure but it actually was that leak again but and some of the water bill was
because the the sewer line froze the week before so we were running water all night long you know it was like okay so uh I guess if the city could
help pay for some of this I'd really appreciate it i'm not asking you to pay for the whole thing because you know that's just the way I am I guess but it's um Jason's bill was 920 he said he
gave us a a good deal on on that price he was there for almost 10 hours you know so let's see we we we contributed in our public works people yeah yeah you do you're out there going out yeah that's
But the only the only thing now is the driveway and I still owe Jason $120 or whatever and I and then the water bill is $100 more and I thought maybe the
city could help pay for like half of the new black top again and I'm only saying that because the problem originated from that curb stop in the beginning in the beginning of time you know the installation originally which
is Yeah whichson did it wasn't the cities of course yeah i didn't install it they were the contract but who owns the I don't know I how technical you want to get but who owns the curb stop you know because both
of us are hooked to the curb stop yeah so per per the city's utility code the property owns the property owner owns the service from the house all the way to the main for both the sewer and the water oh so um you are the owner of that
curb stop now the city did install the curb stop initially from the main to the curb stop yeah the service and it terminated with the service okay and so then it was there then you presumably paid a plumber to
connect to it so they would have dug that up taken out the valve box um made a connection extended it to your home and then put the valve box back and and put everything back and then you said you'd hired a contractor to come in
and fix it on your own because you weren't I had to again i mean so they dug it up again and they took it all apart and put it back together and didn't realize and didn't realize what was going on right
right right and so and and then fixed it and then now this happened again and and um you know so so I I don't know i think I'm being fair about it i I mean
personally I'm like okay I lost pressure and I see some leaking coming out of the driveway and I wanted to take care of the problem i didn't want to say well I'm just going to look the other way and let the city figure it out and then then
have the city pay somebody to come over and dig it up and you know but I didn't want to be that way but the the biggest issue I have is tearing my driveway up again i don't want to leave it like that for a long period of time again you know
and I I mean I've already spent so much money in the last year with with the barn and the sewer and the you know I know that's not your problem well that's just where I'm coming from
i I can't fault you for coming to the city or to the committee and of course like we indicate when we were talking early on we don't approve or make motions it's a council right yes yes but I just wanted you guys to be aware
of this yeah you know so you know well we I think from a at least from a committee standpoint or my point I guess it's it's if the city was to contribute anything to something on a private property it's setting a pretty bad
precedent too of a city helping out a private owner to say you know not knowing all the other details but just from the the visual of Yeah I hear what you're saying But at the same time as a
citizen how many citizens are experts on did they put the curb stop in the right way that's I you know what I mean i don't know i'm not a plumber and I'm not an excavator and it's just the
same as the sewer i mean you know that's that's where we provided that expertise to I'm trying not to have this problem again so no I think you're you know but I just don't think it's all my
my problem you know you know the the the one thing that that that we do public works when we get notified of of an issue of say a a sewer freeze up or a water break or you know how do how do we
pinpoint where it is right and for a water leak we can go to the curb stop and we can shut the curb stop off right if the water continues to boil out of the ground like it was that morning curve was there I was there and I shut
the curb stop off and the water immediately stopped right so at that point the judgment that we talked or we came to was it's on the private side of
the curb stop now if I would have shut that curb stop and it was still bubbling out of the ground that's telling me this is on on the utility side the public side of the of the of the valve and then now we're going to need to address it
the city Well that's true it would be on the in the public right ofway but it's still the property owner's service all the way to the main earth code so if it's a failed curb stop if
it's a failed corp into the main or anywhere in between even if it's out in the street per the code it is the property owners wonder now I think the code does say if there is a defect in the installation
then there would be cost share and and maybe there was defect maybe it was Ellingsson's fault that it happened but maybe maybe it was the plumbers too we don't know because they did dig that up
three times and replace it or twice once at the install and once to replace it they they put it back well I have that valve that's on the bottom and it's nicked up
inside but now did Jason have to do that or was it just that way from the beginning i don't know i mean but I guess as a citizen as a common citizen
uh I don't see how the city can expect the citizen to know what's right and what's wrong i mean well that's you know that's the ordinance spell out that's that protects the city and also protects the residents
too well you got to have somebody that's an inspe inspector that the citizen the private owner I want you to inspect this before they fill it in after they put this in you know
but that is you know arguably the plumber's job they are an expert as well you hired them you hired them for their expertise and ability and he was a 30 40y year plumber right so I'm not going
to question them no of course not you know so Well I I appreciate you sharing the details and Joe and I think that's there's there's quite a story there and I think it's been very well detailed i think too that if you want
to approach the council that's of course your prerogative right you're a citizen you can do that too right i think that would probably be your your um your best bet now right now is to take council to get other council
members opinions too so well I just don't want it to look like crap for a long time again it is you know and I mean I can take money out of my 401k right now after I lost a whole
bunch of money if there's any left anybody else in the committee any comments maybe but I'm not sure that something you might want to look into how do I get this on the council then well I would I would
um Well we're putting Jason's putting the agenda together now so I'd say tomorrow you should talk to have asked me be put on it or or come to public forum for sure right that'd be that's a given it's going to go on Ryland there needs to be a recommendation from this
body for support or not because I'm not just going to put it on there because I I won't I've already told him that we won't pay for it as the city on that's why I had him come here so if because of everything you told me which you reiterated here so if that's the case there needs to be a recommendation
council for it to get on this this council okay right that's the proper way to do it something you might want to do too is I I believe that there's a seven-year workmanship
uh I guess what would I call it a law or part of code um that doesn't necessarily cover function but it covers workmanship and you might want to look into that it was 2010 or 11 oh really when this is done
oh you were on the original pass of water okay all right i thought it was a real recent but you know too I mean if if if that's the way our rules are in the city then the next time it happens I'm going to look the
other way then and the city pumpkin run till you guys see it so yeah if I may the city will still come in and fix that and then end up billing you for it just so you're aware yeah but but I'm the one
that diagnosed the problem when running my water to figure out what the problem was as is a home owner's responsibility wow okay we can have rules like that here but that's just the way that I think about it you
know I think I'm being fair about it you know I just wanted to talk about the asphalt the paved driveway um I know there's other driveways in town that aren't paved either so that's that's your that's your desire to have a paved
asphalt driveway yeah but the city does want people to pave their driveways i mean it looks a lot nicer for of course it does look nice presentation of the
city but uh you guys decide whatever you want to do and I just thought I'd bring it to the meeting and you know so all right to bring it to our attention but no uh unless there's a motion by anybody here to make a
recommendation in the committee council wouldn't be so bad but there's two people had their fingers in it so you don't know that's the problem that happened after the first person did it right away but now somebody else has had their
fingers on the deal that's the problem it's been 15 years since the original install well you just know if they knew what they were doing i've been trying to avoid that because right away I thought that's too high that's too high and it
can't be adjusted i remember you asking Joe and he said "Not that curb stop you can't adjust that one because it had that riser in it so the wrong one was put in my driveway so uh I'll let you guys decide what you
want so I appreciate your time all right thanks was the curve box all curve boxes have adjustment unless they're cut or something is unusual was it just adjusted and it was all the way down already it was all the
way down okay so it had adjustment it just It had adjustment it was just there was that that riser in there that I think Yeah if they would have thrown that riser out because they were worried
about final elevation right they could have done it was screwed down too low it It just slides up and down that I'm saying the the riser itself around it was just screwed down too low and
sitting on top of it yep yep it was just a top section it there was nothing that was screwed onto it was just a top section to to kind of help protect it right that was too low if that would have been brought up another 6 in just
to have a gap between the the outside gate valve box and the lid and the curb stop within it you know if that could have if those could have been separated with some Yeah and you don't know when he did his driveway if
that that could have been raised up at the time you know to compensate for that you know i don't know there's just a lot of time and there's a lot of This much would have made a huge difference yeah that's
unfortunate any other comments let's move on phase 1 B phase 1 B not a lot of action on that i think the action item is for me to put a scope of services together for
the phase 1B facility plan amendment um that hasn't been one of the things at this time of year that kind of gotten to the top of the for but uh we'll get it follow one other thing I was in your
packet was just for awareness was a chemical budget to date list that people has been using starting in December chemicals budget 16,632 per
month this says they haven't used anything or they had not they haven't purchased anything in fact if I'm reading the chemical report correctly startup stock maybe that they've been using yeah it could have been what they purchased last year and
just haven't used much of it or like on the first page they give you $6,210 total expenditures annual maintenance budget was 62 and December 1st through November 30th so far
so I don't know what the 6120 was used board doesn't show all these papers alum and sodium hydroxide were the only two things listed fyi Um commercial
erus couple paragraphs on the off page three minor conversations in February in March we're still looking at the minimum charge based on two erus
that is what I had kind of contemplated two erus um and if we have a you know a water user that we think is going to use two or more we would do a projection based on information provided
by the developer as to what their water use will be and then we would monitor their water use over the first six months of actual normal business operation and the average monthly use would be compared to
the projected eru and we would make an adjustment based on that up or down but the minimum would stay at two it could go up from there though and then the eru is used to calculate
the plant investment fee and the sewer availability charge for the parcel then also is used in calculation of the water and sewer bills for the parcel so so should that should we consider
updating our ordinance in to include this so we have a good record um you could uh I don't know if this type of stuff is really in the ordinance or if this is you know the you kind of have a policy that we put together that was including the feasibility report
from phase 1A and you could amend that policy would be one way to do it rather than amend an ordinance which you know takes public hearings and but it is a resolutions and those types
of things i don't we could pull the ordinance up here to look at but I just I just want to make sure we have a good record five 10 years from now we have a whole new committee and we don't have to go looking for a policy someplace and
well this is something that you know one would think you'll have multiple commercial businesses being developed a year so it's something that people be familiar with can be perpetuated so it's not like once once every five years this is going to happen it should be multiple times a
year that this should happen but you can kind of leave it status quo too it was just my thought that might be in the city's best interest to look at a little less um conservative policy from the city's perspective of generating
fees and the only other spot we make when it considers putting a couple lines which is kind of what it amounts to within our fee schedule document an asterric on our fee schedule
and put this at the bottom of someplace in that sewer rate paragraph and just say and you're going to see that because people want to versus going to an ordinance they're probably going to see that in the feast kind of first where any new developer wants to come in town hey um tell me what I need to know and
here it is on the fee schedule that it's going to be two erus and after 6 months we reevaluate with an average idea and that's 30 words into 20 that's a good idea schedule because people will see it there yeah so at the end of the
six months it's a it's a true up right somebody somebody comes in and we we discover that they use 10 erus that's what we're going to settle on and uh so now they have six months worth of only paying two erus so then we we
back charge them is that what I'm hearing yep okay okay that's what I That's what I thought a true up and down yep but now say they're projected 10 and they only use two they're going down to the
minimum right and the minimum is two so Okay did you catch that Jason no I did not catch all that i came in late i got I got it Jason okay something about an amendment to the fee schedule
yep we'll put it in the fee schedule excellent okay um there's a copy of the bylaws that were approved at the March 18th meeting should have a copy of that to your files ryland does the committee want to make a
recommendation of the council in the regard of the schedule thing or you guys want to take any formal action on that or is that not you want to do no we consolidate that long
recommendation a motion i make a motion to council that we recommend commercial lot developments be charged a minimum basis of two erus and would be reviewed for any adjustments after a
six-month period that's a general thought yeah you can just say fee amendment what's that you could just say fee amendment fee schedule amendment recommendation to amend the fee schedule as discussed in
item one i would like to recommend a second addition to that then if you're going to amend the fee The recommendation to to the fee schedule an amendment for commercial
development of erus is that okay rather getting into the into the weeds we just want to say we're going to adopt a commercial commercial fee schedule just to adopt the fee schedule for commercial development of ERUS and
we can discuss details with the council but in the fe schedule we'll put more detail in that there a second second thanks any other comments none all those in favor signify
by saying I I approve okay um Ruben number city excellence board before you move on can I have something while we're still on the fee schedule stuff um I know this wasn't on your guys' agenda but I had been looking at
this the last couple days putting together the bills for um or noco states open meadows whatever they're called now um on our fee schedule under the water usage rates we have a lead fee listed there and I know
it's implied that that covers sewer as well we don't have it specifically listed under sewer would this body like to make a recommendation to also add a late fee section under sewer because they only pay for there's certain ones
that only pay for sewer or am I wrong Joe i would look towards the agreement with Orno Estates i think that there is a um my memory says that there's a a stipulation in there that essentially
has a penalty for late payment do you know i don't know off the top of my head but I also know we they're at a 5% rate instead of the seven and a half which is in our fee schedule so and they don't get the uh the $15 fee plus the
percentage um of past due balances so like I said I don't know if we need to have it it was just a thought that I had and might be worth cuz I don't know if there's any other I guess anybody else out there that would Well you've got a you've got
a signed agreement with the those folks and if that does have a stipulation in it that would I mean you you'd look at look to the signed agreement before you'd look to a piece yeah but I'm thinking in general for the city's Oh oh sure yeah
just for because like I said I know it's implied under because it falls under the whole water sewer but it was instead of being put under the water sewer generalized stuff it was just it was specifically put under just water usage on our fee schedule so either we move it
up to the general water sewer area or add an additional lead fee section under the sewer usage rates that would certainly makes certain certainly be important to do everybody follow that
so on our fee schedule we have a section for water and sewer and there's general fees that are covered under both that we have listed there like administrative or a bulk purchase water availability charge vendor connect those type of things and then we have it broken down
kind of by water usage rates and sewer usage rates but under the water usage rates we have the late fee but it's not under the sewer usage rates again I know it's implied but we should lay it out so I don't know if the thoughts are to
amend it to move it into the general category so it falls under for both or add a second late a a late fee underneath the sewage sewer one i'm okay with either way but it was good clarification though
yeah better to do it now than when you need you know it needs to be in place yeah when my digger doesn't show up and I start whining i'll make a motion to I'll make a motion to amend the uh fee schedule for late fee for sewer rates
section similar to water rates and penalty for late fees section second by Ross that motion sound okay go to council right council they'll fine-tune it well it'll
be it'll be put into a resolution oh sure for both of these we'll put them into one resolution or should we do two Joe i guess I don't know i do I'm not sure yet yeah I would put them as in one don't have to go into resolution to amend it
but it's just two specific things so any other comments all in favor signify by saying I approve okay good catches thank you
um in your packet so Dante and their marketing staff have taken the time to put together a And
um here's another uh this is the this is the pamphlet this is for the LMC and talked a little bit last meeting about it just kind of gives you an overview of the city of excellence award for in our case
it's for cities less than 5,000 4,999 and so it's uh over page two column on the left hand side it talked about five different
areas of your city rec has your city recently has done one or more of the following we encourage you to send an entry they talk about improving quality of service develop an effective and innovative way modify a program or organization to fit their needs found a
way to save money um creative and old Stantech marketing department put together this first sheet that is stapled together it's a text long text and there's five questions in
blue font in the middle of it um that they addressed me is word limited 250 words and uh 500 words for the next one mhm so they put that together we appreciate that their marketing department I think
the plan is probably use this for some other engineering awards but Joe gave them a lot of the good a lot of the information and they put together this text that we're limited with the words we could attach three
articles with this and I believe I copied you the first page of those PowerPoints that we Joe has put together over the years starting in 2019 phosphorous
trading another one's about the an update that we sent out in July of 2023 and another one about phosphorous trading open house I guess it was so they're just exhibits kind of documenting I guess supporting your
application we kind of looked at different options to attach things to help kind of tell the story and that's what we came up with so So the deadline is April 21st so we'll be sending that
in and the award is announced at the LMC annual meeting this year it's in Dude June 25th and 27th but if our award is selected how's it a description of
I think they'll come down if your award is selected they do a video they come down do a video they do some interviews put together a video that is presented at the LMC award and also then used for a year round program effort of promoting your city uh within the
LMC so hundreds of thousands will be be presented also to the city says "Please if your um your city is selected as a winner you'll be asked to immediately submit several highresolution photos that may be used
in recognition and promotional vid videos promotion activities additionally the league will produce a short video for each winning city video shoots can be scheduled from midday this is all in preparation for the
conference in June and June so this has been going on for I know since 2023 and maybe earlier on too we were going to do it last year but um we weren't operational by the time we had to submit so we waited till this year to
do it so I think it's got pretty good potential it's a great story and uh hopefully it will come to inspiration so um Cedar Woodland Sliff section station that was approved has that been ordered no sir
we're I haven't really moved on it too quickly i was going to try to get another estimate another quote i know we've got that approved up to 15,000 yeah I'm I'm working with some other Minnesota Pump is one of them see if
they can get us something if we can get something similar for save some money but we'll try it and I I suppose if that's the case if there's something better uh more cost effective I'll probably come back and present it to the
committee but this is kind of a placeholder if I can't get somebody cheaper than this we're we're gonna move on it council direction if you want to give us an update later on y that's fine doesn't need to go any further than that so yep thank you okay that's all we have
on our agenda anybody else have any comments anything exactly 8 o' better exactly i make a motion the meeting adjourn thank you
i say we got it quick on the wall here on the wall no no no