good evening everyone I'd like to welcome you to the ATO city council meeting tonight is Monday July 8th audre can you have the record show that our City attorney city planner city engineer along with all council members are present along with our assistant City administrator and our city
administrator this time I will ask you all to join us in the Pledge of Allegiance to the flag of the United States of America and to the for it stands Nation God indivisible with liy and justice for
all thank you our first item of business this evening is our open Forum this is the portion of the meeting where you can come to the podium state your name and address and limit comments to five minutes or less would anyone like to speak at this time seeing no one we will close the open
forum and move on to item two to consider agenda for approval does anyone have anything that they would like to add or delete at this time Madam mayor yes right I would like to add um a discussion around the deletion of um
City Council meetings from the YouTube from the city's YouTube page so you can make that item 7.1 okay all right does anyone else have anything that they would like to add or delete uh mayor council one point of
correction there was a mistake in the paper packet for item 6.1 that has been corrected online to to remedy a time sheet so okay any other changes otherwise a motion would be in
order Madame mayis Miss Ryan I move to approve the agenda as amended second motion by Ryan seconded by Jeff is there any discussion all those in favor sign signify by saying I I all those oppose
same sign motion passes next item is our consent agenda a motion would be in order Madam mayor yes right I move to approve the consent agenda as written second motion by Ryan seconded by Jeff is there
any discussion all those in favor signify by saying I I all of oppos same sign motion passes next item under 4.1 is Costco I will turn this over to our city planner thank you mayor uh Costco Wholesale
corporations here tonight for their uh final plat application as well as site and building plan and conditional use permit applications pertaining to lot one and block one you'll recall that the city council previously approved a zoning map Amendment preliminary plat for this development in February uh now
they're proceeding with the next step uh in the process so the uh site is Guided by the comprehensive plan for commercial land use of it Zone B3 General business district which allows the retail Costco store uh as well as its secondary uses uh within that zoning District they're
final platting three lots uh within the development two of which uh would be developed at some point in the future potentially but will be retained by Costco in the interim U for the lot one block one applications obviously the site and building plan review for the primary store and then conditional use
permit applications dealing with minor Auto Repair motor fuel facility the exterior finish of the building um the lighting standards uh for exterior fixtures and then signage the comprehensive plan again guides the site for uh commercial uses
uh within the West Sewer District where utilities were made available uh when Zimmer Farms was constructed commercial use was guided based on access and visibility to I94 and surrounding commercial and Industrial uses to the north west and south of the site
transitioning to higher density residential uses within oo on the east side of MacGyver Avenue uh this site was specifically described by the comprehensive plan for this type of of use uh it's actually nice to see the implementation of that Carri through in such
a exact manner um the reference to the the statement in the comprehensive plan again attractive both to local uh markets as well as Regional traffic on I94 this area really started to develop
in the early 2000s when the city constructed the West wastewater treatment facility and the Arbor Creek Martin farms and Zimmer Farms developments all initiated construction the Zimmer Farms project included construction MacGyver Avenue from 70th
Street South to 60th Street including the section that is along the east side of this site uh which was done by the developer at their cost obviously the uh development that's occurred around it reflects the planning that was done both by iGo Albertville and St Michael in the
area um this is a reference to the existing uses and planned uses in the area again emphasizing this as a trans transitionary site between uh the interstate and the residential uses to the east uh again the final plat
consists of the three lots as shown on the preliminary plat the one large lot for Costco as well as two lots for potential future uses the lot area requirements of the zoning ordinance were satisfied lot width was also satisfied with approval of a conditional
use permit allowing the lot at the southwest corner to be less than the required but that's based on the shared access that will exist uh from 60th Street between the two lots that allows for a more efficient land use pattern without um streets being required uh
storm water has been reviewed as part of the overall development plan by the city engineer uh utilities are available uh to the site will be extended to serve each of the three pad sites within the plat there will be credits uh involved with construction of trunk uh sewer and
water facilities in accordance with the comprehensive plan and including reconstruction of a water main through Marlo Avenue that was undersized for the planned use of the site that will all be undertaken as the streets in the area are under construction as part of the county road
project uh easements are shown on the uh final plat as required by the subdivision ordinance at the perimeter of each lot and then overlaying the water main and Sewer trunk Lines within the site Park dedication would be satisfied as a cash fee in L of land as the city is not seeking to acquire
property from the area U the final plat also includes RightWay as prescribed by Wright County for the uh planned County Road 137 project this is the project that was being undertaken by Wright County uh
regardless of this project moving forward so it's really Costco is happening because of the road project not vice versa uh and the planning for that continues with involvement of both ATO Albertville along with Wright County and their engineering consultant on the
design really right now they're more focused on The Interchange issues uh the design for 60th Street um between this site and the properties in Albertville to the South has been largely determined uh and they're moving forward with that
the other access to the site will be the one location at MacGyver Avenue uh and as part of the transportation study information that was reviewed with the preliminary plat there was a finding that if this was constructed as either a two-way or four-way intersection there'd
be a slight de or slight increase in the delay for someone coming from the Zimmer Farm's neighborhood to turn left to southbound MacGyver uh to offset that and also recognize that MacGyver Avenue at some point probably within the next 10 years will extend all the way to
County Road 39 uh as development occurs uh to offset any potential impacts at that location the developer will be constructing roundabout at that location uh which will provide uh no impact for functionality of the or it will cause no
impact as a result of the traffic from the development at that intersection and will facilitate future uh regional growth uh in traffic volumes the building plans uh it's just over 600 or 163,000 square feet uh they
are proposing uh some variations in exterior materials from what's prescribed by the zoning ordinance not quite up to the 60 5% grade A materials but using a combination of grade A and B materials to uh exceed the requirements of the zoning ordinance based on the uh
provision of Energy Efficiency and also utilizing recycled materials the height of the building is within the allowances of the zoning ordinance uh for such a large building they're using materials effectively to break up the mass of the structure uh and anchor really that
corner of the development and emphasizing the visibility of the site both from I94 60th Street and MacGyver Avenue signage is also uh a request for some flexibility if you look at standard allowances for um the zoning ordinance
they don't necessarily fit a building of this scale uh when the city looked at uh Target and other PUD developments we did include some flexibility to basically combine the allowed signage into fewer larger
signs they're also forgoing uh a free standing sign on the site as well so the net effect of the flexibility is yes the signs on the building are larger than we would typically allow by 80 square feet um but the overall signage within the site is substantially less than would be
allowed by the zoning ordinance uh the site plan has been designed and it basically looks very similar to what was reviewed with the preliminary plat uh there was a slight reduction of six parking stalls down to 873 but that's still well over the number required by the zoning ordinance
uh the number of dos is more than targets providing as part of uh their store uh of similar size on the east side of the city setbacks are all complied with uh loading is on the east side excuse me west side of the building and one of the items the Planning Commission did discuss was how that
functions uh in terms of traffic management uh through the site as well as the access for the fuel uh facility on the Southeast corner of the property pedestrian access would be available both at MacGyver Avenue and linman Avenue with trails uh on the ex existing
Trails on the east side of Macer Avenue uh and south side of County Road 137 there will be a trail added on the north side of 137 that would extend from I94 all the way to Marks Avenue so the Magnolia Landing development uh improving accessibility for the project
they have sidewalks within the site leading from the perimeter to the building itself and between the building and the fuel uh facility there are five service Bays on the east side of the building for minor water repair zoning ordinance allows hours 7: a.m. to 10: p.m. Costco is
proposing that the uh service center would essentially be open the same hours the store um but from a regulation standpoint we will just use the allowances of the zoning ordinance so that if Costco were to change their hours they wouldn't need to come back for an amendment to accomplish that
relative to the service center there's also requirement that the exterior doors be closed when service is occurring uh they have to comply with the fire code and there's no outdoor storage allowed motor fuel facility includes a a unit for an on-site staff member initially
there'll be 16 pumps with 32 dispensers they are showing on the pl's expansion of that to the South uh it's also important to note that the facility is open only to members which was a question asked by the Planning Commission uh and there's also no diesel fuel uh the city and the zoning ordinance allows hours 7:00 a.m. to 10:
p.m. unless extended by the city council uh again Costco is only proposing hours essentially corresponding to those of the store they are open a little earlier and a little later so that you could load up your last of your Costco shopping and then get gas on your way out um but to accommodate flexibility
going forward uh we are recommending that 24-hour allowance be provided for uh that would be consistent with quick trip cost or Co burs and Holiday Gas within the city uh this site being farther away from any residential use staff doesn't view that as a concern
there would also be no outdoor sales at the fuel facility uh the Landscaping plan obviously in a site this large is difficult to see on the screen but they have provided extensive Landscaping throughout uh the perimeter of the site and within the parking lot emphasizing
especially the trees along mver Avenue uh keeping the ones that were planted uh by Midwest Landscapes Dave ID back in the day uh when macabra Avenue was constructed so those trees have had 20 years to grow and mature
and provide immediate screening benefit and they'll enhance those with additional screening materials they are proposing extensive exterior lighting throughout the site um it's designed with a 90 degree horizontal cut off the zoning ordinance allows the fixtures to be up to 25 feet
in height U what Costco is proposing is that the standards be 32 feet in height for most of the site except right along Mac Iber Avenue that does allow for a 50% reduction in the number of fixtures requ ired to illuminate the site to their standard um it's essentially a
scenario similar to looking at a high school football field if you're trying to light that type of area you can get by with fewer taller fixtures than multiple uh lower fixtures complish better lighting and ultimately less overall lighting they are complying with
the illumination standards at the perimeter of the property uh in fact exceeding that with zero at the property lines uh and at the Planning Commission Mr Cross did indicate that when the store is closed lights are dimmed there are security lights closer to the building and Facilities kept on but uh
their intent would be to help control and minimize any glare through operations of the site as well Planning Commission held a public hearing on June 3D to consider the application I noted in the report that there were no public comments there was actually one Corey Tanner spoke with a question about
Costco's Community uh contributions which was addressed by the applicant but didn't have any concerns regarding the the use uh the Planning Commission did discuss a number of elements regarding the functionality of the site but ultimately U Mr Cross direct uh address those concerns and questions and they
voted 7 to zero to recommend approval of the application City staff likewise recommends approval based on the items listed there on the screen that approval would be subject to 17 conditions that are outlined in the findings of fact and decision thank you does the applicant
wish to comment com but I will keep it short May so we very happy to be here tonight for the the final stage fin approval has obviously done stous job outling the project and giving all the details here
so certainly I don't want to go through that and take up a little time here so we're really just here to answer questions any more detail or anything that's not identif okay thank you I have a question so Dan when I look
at the motor Fuel and Steve can agree to this so you have to have a CCO membership which the hours coincide with that in the closing as you said you get your CCO but you're putting it in here for 24 hours only if something changes correct so that they don't have to come
back same as mayor for example most of the business other than Quick Trip which is open 24 hours but they'll have credit card access at the pump so that is something Costco could choose to do in the future one of the things we discussed if there was ever a situation like the covid pandemic and you know
you're trying to space people out and provide access at different times and in emergency situations then U that flexibility is key and it doesn't seem to cause any impacts in the existing businesses that we have so uh for the
most part uh that limitation exists in the case the planning commissioner city council sees an issue with compatibility otherwise can extend it as they choose okay because as I said you have to have a membership and you can only us you buy fuel at
both this store and their competitors when they are open right so okay just read a little funny to me in there a few spots so I wanted to confirm Madame mayor yes Bry I did have questions Dan um with regards to the
loading times you know there is it's obviously a different situation with coburns and residential rate behind there but loading times are they going to be loading at 5 or mayor I'd ask M cross to address
that good question so typically where our operations work is we want to get all of our stock deliveries before the warehouse not stock shelves so we it all done before the 10:00 opening so we do have um trucks will be coming in throughout that
morning they could at 5 to 6 time in the morning there all the way through about 9 930 something like that as Dan mention is on the west anticipated
stay side and then I also just have another question um with the future expansion for the motor or the the fuel pumps right now Dan you said 32 pumps and additionally do you have any idea as to
what that expans what how many you'll be adding sure yeah so we have 16 naturual pumping stations and then they're doublesided so we have 32 pumping Vehicles can pump 32 at the same time so on the drawings there we show we call
it's 4x4 so there's four rows of pumps and they're four Ps deep that would be a full by four so what we're looking at on the drawing we show an extra road to the South so we show another road four so that put it up to 20 actual dep stations
multip by two and you have dep and then my last question is I assume you work with many different cities many different staff members of cities just curious you mentioned Dan was was working with Dan was stupendous
which hard point I may find that hard to leave but do you I just in comparison or again you had a good experience working with our staff and it's gone fairly well and accomodate some of the negotiations of
so definitely get AE pass everything so I think it's traffic and roundabouts the evolution of that whole design so I think it's been a great team we look it as a team collaboration well thank you any feedback for
Dan I'm too thank you for answering all my any other questions or comments Madame mayor yes Dan do you have to know where the fuel pump shut off is going to be for that there is
usually so that sort of the the PS when I was trying to picture it it looked like it was on the North side so it'd be out of view of the pumps that's why I kind of wanted to confirm and and really while you're looking at the only reason I want to
bring that up is if this does eventually become a 24hour thing with that many pumps i' just like to make sure that the the fuel shut off if you're not going to have an attendant there 24 hour would at least be
obvious need to sh they move shs around specific s zo see okay that's shut okay and then regarding the 24 Dan
exactly correct I mean it's we don't operate 24 hours we're not planning to operate 24 hour we obviously open early we get the early morning traffic so we open before the warehouse at 6 a.m. and then we close the half an hour so there there's really no intention at this point to to make it 24 I mean it really
operates with well it's not going to be functioning independently and then always so wouldn't be any time where you could okay they us helping to direct traffic
because there's so many people buying gas C yes all right other questions or comments Madam mayor Miss Ryan in the uh at the February Planning Commission meeting there was a memo from rri County
and it said they would have further comments as they got the preliminary plan was there additional comments from right going mayor they haven't issued formal comments they just set our initial comment stand but we've been working with them directly uh as part of the 137 project and they've approved
this layout and the the plat they provided the RightWay needs to uh Costco and they approved the right in right out access on the west side of the site um so everything is moving forward towards that final approval um once they design
their roadway improvements and uh can then sign off on the plat and just a just a clarification Point um Steve is the plan is to have Costco up and running follow 25 is that
correct come get okaying agencies outside control that's really kind of wild okay get it all done and built in 25 you get 25 okay they're saying that it might go into 26 depending on the response from the
other agencies and I Wasing depending on what the road condition would be how they pH that was doing the BR work later and 60th Street the property is fully built out and fully open yeah it's possible the operator
comfor this Ro is going to shut down at any point in time obviously so sure hoping we can twist our arms sounds good thank you and mayor as I said the main concern
is the exit ramp roundabouts at this point because that does involve Federal Highway the section between this site and the sites in Albertville to the South is largely settled at this point they're just coordinating now with federal agencies over the timing and the
approvals necessary for those two roundabouts in the interchange all right any more questions or comments Madam mayor yes I'd like to make a motion to approve a final plat of the Costco addition a conditional use permit and site building plans for lot
one block one Costco Edition subject to the stipulations listed by the findings of fact and decisions as presented second motion by Britney seconded by Tina is there any discussion Madam mayor yes
Ryan um I think the traffic generated by this proposal is clearly a concern it's an issue that was raised by the Planning Commission as well as during a public hearing and by this Council and yet our Council packet has almost no information
on this issue as an elected official I'm directly accountable to the citizens of the city I need to be able to justify my decisions to them and I find it difficult to do that when critical information needed to make those decisions is missing there's no information on our packet to challenge
and no data to put our minds at ease without that information I to do my best to try to piece together the facts I did my homework over the weekend and I understand that this plan is projected to add 8,500 trips to our roadways per day on average with 80% of that traffic
coming from County Road 137 the other 20% would be coming from Kyer average daily traffic for County Road 137 or 60 Street right now is at 11,137 as of 2022 the capacity of that road will increase to 14 to 17,000 with the county
road improvements yet the 6,800 additional trips on that road as a result of this development will exceed the capacity of that roadway even after those improvements R County had ejected the County Road 137 would reach
15,300 average daily trips by 2040 even with this development being commercial however this development clearly blows past those projections increasing traffic on County Road 137 by 61% what that means is there will likely need to be an additional Road
Improvement including adding Lanes within the next few years with some of those costs falling on oo taxpayers from Gyver the current average daily traffic is 3, 783 as of 2021 the capacity of that roadway is
between 12,000 and 15,000 the additional 1,700 daily trips will increase traffic on MacGyver by 45% Ray County's longrange Transportation plan extends mckyer north to County Road 39 where it will connect with where the new Migo high school will
be the projected average daily traffic for mver in 2040 was expected to be between 4,100 and 8,500 this development is challenging those projections as well while 8,500 extra cars on our road is a lot it's also worth noting that the
number of parking spaces in this plan could easily accommodate twice as many customers at an average shopping time of 45 minutes the 873 stalls in this plan has a capacity of 12,222 customers per day or
24444 daily trips on our roadways well it seems unlike to occur it's also true that the developer is holding the additional Lots on this parcel in case more parking spaces are needed 873 parking stalls is 30% more
than the Rapids location over 18% more than the Maple Grove location and over 15% bigger than the s cloud location it is quite possibly the largest Costco parking lot in Minnesota I tried to find the largest Costco parking lot in the United States
what I found was the Fresno California location with 889 stalls that's only 16 more than this plan calls for what that means is this store could quite possibly be one of the largest Costco parking lots in the United States planned for our
city yet it's not just the amount of traffic that is a concern it's also what that additional traffic means in terms of Maintenance costs on our infrastructure using the value per acre of the Maple Grove store I estimate that the property taxes the city might see
from this development would not cover the additional road maintenance required as a result of this project using the 8,500 average daily trips we would see an increase in County Road 137 of 61% and mver by 45% yet the property taxes
from this parcel would only cover about 16% of monies needed for County Ro 37 and mver up to County Road 38 that Gap represents a negative financial situation for our city that can only be covered by an increase in
property taxes on our residents city code 11-42 Part F paragraph 4 states that the council shall consider possible adverse effects of the proposed conditional use and that our judgment shall be based on but not limited to the traffic generation of the
proposed use in relation to the capabilities of the streets serving the property our comprehensive plan out also outlines our fiduciary responsibility to ensure financially stable development we are charged with securing the health safety and Welfare of the public by uring managed growth occurs within a
framework of local infrastructure with sufficient capacity to meet Community needs and expectations we're also required to encourage a rate of development in a variety of land uses to expand and diversify the city's tax base and maintain a favorable Financial condition
finally we're also required to monitor the city's procedures and services to ensure that the financial costs associated with those services are paid by those making the request I ask that this plan be reworked so that it does not put the city into a situation where the traffic is beyond the capacity of
our key road infrastructure and that the development does not put us into a negative financial situation thank you okay any other comments all those in favor signify by saying I I all those oppose same sign I
motion passes 4 to one right moving on to item St thank you thank you thank you great job Dan great job Ron item 5.1 is carrick's landing park improvements Nick is here this
evening and I think he's seeing if his microphone works oh oh dear thank you much better good evening mayor and councel nice to see you guys again uh on tonight's agenda was carrick's Landing
as you know we sent it out to bid and with due to the issue with prevailing wages not being addressed in the first contract uh we did receive favorable bids again and actually the same contractor won the bid so the difference ended up being
$4,220 uh which really is just a prevailing wage increase which was needed to secure the funding from the state for the DNR outdo Recreation Grant so minimal change was had we still well under budget uh 79,800 uh the project was estimated at
775,000 so um things came in really really really well and uh I'm here before you again asking you guys to uh hopefully AC adopt the resolution tonight accepting the bids and awarding B of the contract any questions for staff
otherwise a motion would be in order M mayor yes right just a couple questions um I was comparing the bids you said that the differences between the prevailing wage increase correct do you know why the other bids
didn't increase the other bids that other contractors who bid the project right uh I'm not sure I guess I'm not sure if I understand your question they they may have been
um V is not a uh what do you want call um Union contract Union contract yes thank you you're welcome but the other ones probably were Union contractors so they already had that cost built in because they had if their Union they were
likely paying in either at prevailing wage or in excess of prevailing wage so they didn't have to change their their bid we also had two additional biders uh in this one versus the three and we were up to five on this one did that answer your question right
it did thank you sorry no sorry okay I was looking at you for a followup if you had something all right if no other questions and a motion would be in order mayor yes I can make a motion motion to adopt resolution 2024 48 accepting bids and awarding contract to Veta
Contracting LLC of poo Minnesota for the Carrick Landing Park improvements project city project 24-6 in the amount of $48,750 one second motion by Jeff seconded by Tina is there any
discussion all those in favor signify by saying I I all those oppose same sign motion passes great job Nick Madam mayor thanks Nick yes thank you did forget to ask Nick Nick start date still sorry start date are we still on time for the
project is there any I think it only pushed us back about the bidding window so I would just estimate two weeks or so beta's on site at Ashwood yet doing great work and so hopefully they can just mobilize right over to car Landing after this perfect mayor we didn't change the completion date okay be rebed
okay great thank you thanks than thanks thanks m y all right moving on to item 6.1 approve the Eda commissioner's compensation for June 2024 mayor council uh in your packet there's a a short memo and then time
sheets from the Eda board uh of Commissioners so there was an Eda meeting on June 24th uh at the last council meeting there was discussion on how to uh fund the compensation for those meeting stiens staff did develop two recommendations that were included in
your memo one being the general fund city council department the other being the general fund Economic Development Department um so there are three claims uh submitted for reimbursement staff is looking for direction and discussion on
how to uh account for those expenditures in the current year and also Direction on how to incorporate that into the budget for 2025 okay mayor yes Ryan I guess I would just ask what from my reading the city council
does not approve PDA commissioner's compensation under one- 7 I think- one city council approves city council expenses and uh compensation times
sheets uh we're supposed to give it to the city clerk and then it's approved at the next council meeting but we don't do that for the Eda commission or other Commissioners correct the the discussion is largely not about whether to compensate the Eda Board of
Commissioners it's where to fund the expenditure from so that's what I'm looking for direction okay uh for future median staff would likely follow the same direction that you're giving and a similar process as
you mentioned so it would just be compensated okay so as Adam said there's two options outlined yeah his historically at least throughout my time here with the city uh when there has been Eda meetings those Commissioners have received a stien from the city
Council budget the Eda Commissioners are the same as the city council according to the bylaws of the Eda therefore it allign as your roles council member that would be again based off a past practice and the most logical recommendation from
staff but open to other ideas and as Adam did outlin there is an economic development budget this year correct uh mayor there's 15310 that were outlined in that department budget there was not a
specific line item in that budget uh for meeting stiens U but to date we've spent the city spent about 30% of that budgeted amount any um what were what were the expenses in
that budget uh there's a few dues and memberships uh that the city pays for that are related to local Chambers of Commerce uh the economic development partnership uh through Ray County there are a couple marketing and contracted
service budgets in case there's a project that comes forward to the council that we need to hire consultant uh to study for the council um that's largely what that 15,000 is made up of those couple
okay Direction on this one I'll make motion you want Direction first then motion uh the the motion is left blank for the direction any other questions oh yeah is there certain direction that you guys
would like to which budget this would come from I'd say city council other council members mayor I would just reiterate what I said in the Eda commission I I don't think we have the authority to do this the statute and the establishing resolution say that it
must be paid from the Eda budget everything that I've seen in the Eda manual says you have to do this as part of the budget process so I don't think that we have the authority to do this Dave Adam commas mayor there is a a
statute that says that it is paid from the budget of the Economic Development Authority so if there were a budget of the Economic Development Authority it would be incorporated within the city's general fund that's quite common The League handbook on economic development authorities does outline that that's the
most common way I did check with right County that is also how they operate their budget for their Economic Development Authority it's just a department within their G fund but they still sorry but they still have to meet every year to establish a budget correct correct the the Eda did not
submit a budget request to the city council but the city council has set a general fund budget and has discretion on how to appropriate those funds okay also we need some decisions here I mean Madam mayor I truly feel
that if it's the economic development department that's it honestly I that's fine with me if it's the city council department it doesn't matter to me we will have there's I do feel that there should whatever we choose so they should have the line item there
obviously just to so it's pointed out and there's no there there's no guessing where it's coming from there's you can see it no discrep there's no discrepancies yeah we have an economic development department PL it them I mean
if you have to budget for that staff can certainly budget meeting stiens similar to how we would do planning commission Park and Recreation Commission Heritage preservation Public Safety we can include the meeting stiens in a line item for future thats that's just my again
personal that an opinion but thoughts on that Council I'm good with that y all my Ed you right to make a motion on that mayor you can make a motion mayor like to make a motion motion to approve Eda
commissioner's compensation for June 2024 with the funding provided by The Economic Development Department budget within the general fund second second motion by Jeff seconded by Britney is there any
discussion mad mayor yes Ryan we'll just I I looked at um surrounding cities Elk River Albertville Rogers monello they all have edas they all have established
budgets um even I tried to find cities that didn't really use their Eda Chanhassen I think comes to mind even in those years they still established a budget for the Eda so I'm going to vote no on this because I'm still not uh convinced that we have the authority to
do it and that's what my no load is is coming from and my comment would be we do have we did budget money as you can see there is money in there and I'm just just pointing that out too I I can agree with your comment that those other communities um but they also potentially
the communities that you listed are those communities using those fees to to pay different funds I guess I guess is my question to you potentially
I I'm not sure what mayor council what could be a differentiating factor between communities is that if there is an Eda established the city council can opt to levy on behalf of the Eda a property tax specifically for that purpose which
if you were to do that that would indicate the need to create a more established budget be part of the process also declaring a separate depository so that those funds are separated from the city's schol FS but
right now the activity within the Eda is at a level that doesn't necessitate one levying specific property taxes on behalf of the Eda or two creating separate bank accounts or budgets that in in every Community is different
not every Community levies and Eda tax some do someo does not never has and St Michael for example they have a St Michael I live there so I do know that they Levy attacks on behalf of their
Eda other communities that you mentioned I can't speak for okay so we have a first and a second on this um is there any more discussion all those in favor signify by saying I I all those oppos same sign I
motion passes 4 to one all right moving on to item 7.1 uh YouTube page discussion Ryan you added yeah um so I went
uh sort of trying to prepare for the Costco discussion earlier tonight I over the weekend I tried to go to our City's YouTube page to look at the prior meeting when Costco was here check my notes and I was shocked to find
that the past three years of our City Council meetings had been removed I thought that maybe there was we had been hacked or something I thought that maybe they were accidentally deleted but I um
heard received from Adam this morning that it was it was done intentionally so mayor council intentional was probably if by intentionally mean following the records of retention
policy that the city's adopted and set forth by the state of Minnesota Goods so we're following our procedures that we already have in place corre those procedures are set forth by section ADM
0595 of the records retention manual that those city council audio and video recordings are to be kept for at there they need to be kept for at least three months after the adoption of the minutes of 1 okay and we they were three years
audio recordings Dat Back to 2019 video recordings to 2021 I believe so they were far beyond the records attention schedule I assume it's because we have potentially a new IT person who
is also helping our city clerk follow our that's that's part of it I mean there was 25 gigabytes of data taking up space on our server for things that were five and a half years plus in Access in the case of audio beyond what we needed
to keep then we should clean that up the the YouTube page uh we did clarify with City attorney but that is an extension of City Records so if we delete according to the records retention
schedule in this category you should also be following that and any extension of your records so mayor that's correct so I I recommended that the city be consistent you know apply the data records retention schedule across all potential
platforms that the city's operating on so that you wouldn't get a different result if you made a data practices requesting City for a recording as opposed to going on the city's YouTube page I recommended that if assuming the city has adopted the state records retention schedule I recommend the city
follow that in all circumstances including maintaining the city's YouTube page of course well mayor earlier this morning I did a quick survey of other Minnesota City councils on YouTube city of Bloomington has four years of City Council meetings on their YouTube page
city of Rosemount has four years City of Virginia Minnesota has four years city of Morris has 5 years the city of Rochester has five years the city of Little Falls has seven years the city of Foley has three years city of Farmington has five years the city of Brainard has 13 years of City Council meetings that
their residents can go and look at the City of Austin has 10 years the City of Newport has two years the city of Victoria has four years do city of good Thunder has two years the city of cottage has four years the city of Marshall has eight years city the city
of pan has seven years the city of now then has seven years I am still speaking the city of Burnsville has five years the city of Fergus Falls has four years the city of Victoria has 10 years of City Council meetings the city of monacello has four years of City Council meetings the city of Albertville
Minnesota has Council meetings from nine years ago although they don't record their meetings anymore they still keep those months up there are so many others it makes no sense for us to take the volitional act of going onto YouTube selecting these videos one by one and
deleting the audio video record of our City Council meetings from the public eye it costs zero dollars to keep them up there is no maintenance required to keep them up in fact it cost us time and money to go in and remove them put on your big boy pants and then ask what are you asking for would you like them to go
back on you point of order Madame mayor that's out of that's out of order then just what are you asking it doesn't need to be this disrespectful thing towards staff do you want them back on I said nothing I said nothing disrespectful towards staff I move that no further meetings be removed from our city
YouTube page that's all you had to say my question is and and Ryan I haven't seen your page I didn't do a survey I I guess if we're following protocol it makes sense to me you reach shout to the City attorney Adam and we confirmed this my question is do all of
those cities put them YouTube do you can confirm that or those are on their website that's what that's from I went to their YouTube pages to their YouTube pages okay and Adam you said that this does cost money because we're using storage which it's it's an opportunity
cost it's not a direct cost right we don't pay an additional fee for having specific amounts of storage but we have an opportunity cost of how do we use our server to meet the operational needs of the city so regardless of that space
it's again procedure set forth by the state of Minnesota not by the city of ATO that says that those records are to be kept for that amount of time that's what the city has adopted okay mayor real quick I know that when we do our
videos here I know that we posted on YouTube that portion I'm sure we can delete but the YouTube portion we don't need that should be on YouTube itself that server when it comes to that but DAV I know but with that
and cuz I like them when they're on I've liked them since that we've started in 21 um I I can hear I can hear uh staff say about uh space and whatnot I think it can be deleted since it's already online and YouTube soon as you upload it to
YouTube it's on I have stuff back going 10 15 years so it's you know be understand YouTube that's how it goes but when it comes to back three months What would then can we give staff option to keep it on there that we since we've started
recording in 21 well I see some options I I don't know what all those other cities what judgment they made on this question um I I've always ear on the side of caution and I would say the data
practices and record retention schedule should apply should to everything the city does uh if those other cities it's possible I don't know the explanation if I didn't have a chance to look look at that it's possible that they have different um maybe they haven't adopted the state records retention schedule and
they have a different schedule for saving of meetings or maybe they view it as their YouTube page is not the city held document and therefore not subject to the retention schedule the options or
maybe you know also I should note that technically although no one really feels this way in the current day and age the minutes are the official record of the meeting and and the video recording is not um but there's a couple options you
could direct you could change the retention schedule for the recorded meetings which if you're doing so if you otherwise adopted the state record retention schedule but you change that one thing it's probably going to cause confusion right because it's could be different from everything
else that you've adopted in the state record retention schedule um or you could if these cities have taken the position that the YouTube page is not subject to the records retention schedule you could you know explore taking that position uh I think the conservative approach would be to
take the position that it is subject to the record's retention schedule um but you could try to argue otherwise and if you'd like me to research you know what position if any you know it's also possible some of these cities just have
not looked at this issue I don't know what the explanations are I just looked at the question does the record retention schedule apply to the city's YouTube page in my opinion probably yes um as for why other cities may have concluded differently I don't
know I can try to research that if you'd like me to I guess to me it seems as though the the list that uh Ryan read off should be shared with you and that we will save that I mean I do think this is a discussion we don't need to make a decision right now but I do think that
you looking into the other cities finding out some options for us pros and cons I think is appropriate I'm happy to look into if those cities may not have any explanation on why they do what they
do they may not have looked at this issue but to the extent it's possible I'm happy to look into that question well I mean if this coming up tonight and Ryan bringing up other cities as he did a poll this morning this is all fresh information for all of us M
so I'm just I think it's worth the attorney looking into I'm surprised enough yeah so there's three years of City Council meetings that are gone oh yeah when Britney and I started that was the first day yeah if you could look into I would
ask if you could look into that please okay I'm looking okay thank you thank you can you provide that information Ryan the list sure thank you okay we are under city council reports and updates does anyone have anything mayor yes I got something um
Ryan brought up a great point on the Eda about having meetings what um my uh I would like to give staff Direction on if we can have starting in 25 I'd say by the first special meeting of every year have an Eda meeting to discuss you know
commissioners uh old business new business whatnot have that at the first special meeting to start with every year so it is up to date every year may Council prior to the pandemic that was standard practice that the meeting of the Eda would occur
either in January or sometimes February so to outline that like a you know the first special meeting let's say the second one in the second council meeting in January the first one in February where there's a special meeting planned to have right in the beginning
Eda appoint officers BL you know every year or however that be would that make sense yes absolutely and councel okay do I have to make a motion on that you do not okay I have a reminder for Council uh
tomorrow night we have our um if I want to call a field trip but we but we are invited to Northstar so the public safety commission will be hosting their meeting there um R County will be there Daryl will be there believe Dan
you're attending and a few of us council members along with the public safety Commissioners so I may I have a couple things here too um wanted to get your um responses and what your thoughts are as a council um to take both flags
and put them up to the front because I feel when we do this we're putting our backs towards our audience towards the people and I I've always felt that that was something that we shouldn't be doing and would rather have our legs up front somewhere where we can put them and not
turn our backs towards our audience coun where would you mayor council where would you propose they go um I mean they can go right by the TVs if you can put them there on the right around the corners or the edges or whatever you would think that
they would work da have any I don't think I don't know of any particular legal requirement about where the flag okay good I mean it makes some sense to me that they're visible when people are sitting in the audience
they're behind the de so people can see that the counil Flies these flags either watching on TV or sitting in the gallery but I think you can probably put the flags wherever in the chambers you would care to I can
look for I can look at that too but I doubt I'm G to find anything I think you've got probably got discretion on where within the chambers and Flying Flags do you know what it makes sense to because I know on video we still have them on but on the TVs of course we have
to zoom out a bit but you know that's just sematics but I understand the turn around and looking but we are doing the pledge so I guess I still think we should be forward though with the all right I don't know if it's helpful but I know some councils
that have them up on the DAT like you do and some that have them out of the gallery so pretty sure it can be done both ways okay so I want to throw that out there number one and then the second is I wanted to find out if now that we have
our communication specialist if I was thinking the website um that we could put you know the businesses that are going into the City and you know list off the businesses because I know social media you look out there and they're saying well what's over here what's over
here what's this what's that I think it' just be nice for us as a city to put on our website this is what's going in um you know by Target or however we want to say it but at least we'd give the residents the easily find it of of what is going into our city now I don't now
one step further would be is if we can put like when are they opening if we know that that would be great to FX Sabrina's raising her she must have an answer for you good timing uh this is actually one of the projects Heidi's currently working on so she uh is updating our Zoom tours which we have
through right County Economic Development which is basically a map that shows uh proposed businesses coming in okay um and then also possibly looking at kind of actually putting a business directory with on our website as well um where businesses can opt in
and sign up to be on that so we had that years ago there used to be a a business site but then the problem was we had nobody to keep it current and yep so we also used to have a planning map yeah that showed all the developments mayor that's correct we did
uh no one had the time available to maintain that and that might be some opportunity with communication Specialists now to have something s Madame mayor is there any sort of Dan is there any um I don't want to say feedback but and I don't want to say
make it a requirement but for these businesses that are under construction doing what they're doing to bring their business here is there a way to have them put up a sign put up a sign for we can certainly encourage them I wouldn't
require them to put up the sign obviously they want people to know that they're moving in at some point so sure um it was helpful I know Christian Brothers put up a sign and I'm surprised others don't but you know like in the case of Ace Hardware and Pet Supply they were on such a tight schedule they would
have barely got to sign up by the prim building before it opened yeah sure thank you I appreciate that that's all I have okay any other items then moving on to staff reports
and dates Sabrina uh thank you mayor no updates that was probably your update okay sorry I sold your thunder Adam mayor council no further updates from me okay
rra I have no updates thank you okay Dave no updates thanks mayor Dan mayor the Planning Commission will meet next Monday to consider an application for a comprehensive plan Amendment for the harpster property at County Road 42 and County Road 36
okay Ron um water and sewer is now to the uh Fire Department location which so we've been waiting for a long time to get there but uh it is to that site just have to do some
testing Perfect When will they be putting on 75th one when will that be yeah I I keep letting them know we want it to be paid yeah yes let's let's call him again tomorrow
yeah I got in Speedo okay great thank you all right Daryl okay and ser B okay because you were on a
trip yeah we did this last time y okay all right so if no one else has anything then a motion to adjourn would be ordered second motion by Tina seconded by Jeff so any discussion all those in favor signify by saying I I all those
oppose same sign the meeting is ended thank you all for attending