Good evening everyone. I'd like to welcome you to the Atgo City Council meeting. Tonight is Tuesday, May 26th. Audrey, can you have the record show that our attorney is online? Our city planners present, our city engineers present. Uh we are say all council
members are present, but they aren't. Uh council member Lond will be late. Correct, Audra? Um, and our assistant city administrator is absent this evening. And our administrator is here. Is she online? Just Okay. I We can't see
everybody, so I want to make sure I'm calling out who's here. At this time, I will ask you all to join us in the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation
under God, indivisible, with liberty and justice for all. >> Thank you. Our first item of business this evening is our open forum. This is the portion of the meeting where you can come to the podium, state your name and address, and limit comments to 5 minutes or less. Would anyone like to speak at
this time? >> Hello, Council Mayor. Uh Jeannie Holland, Ray County Commissioner. Uh I am um here tonight to uh do a special thank you uh to Senator Lucero
and uh uh and then also Roxanne Williams. We passed the HOA bill. Uh, Senator Lucero did so much work on uh that bill. It took two years. You know, they say the wheels of government go
very slow and we saw that happen, but it was a huge impact for the the residents of Adiggo. And so to explain the bill and to um you know to for us to say thank you to Senator Lero, I want him to
come up right now and and give his thoughts. Thank you, Madame Mayor, members of the council, city staff, and the great residents of Atago, both here and watching online. I am Eric Lucero. I'm the senator for the area, and I wanted to stop by this evening to give a
legislative update. The legislature just ended here two weeks ago yesterday, and that concluded the 2026 legislative session. Thank you to Commissioner Holland uh for those very kind words. I'm deeply appreciative of that and I will start actually with that in the
legislative update. One of the biggest accomplishments this year was the HOA reform bill, Senate File 1750. It was a multi-year work of uh work effort that finally came to culmination again uh just a few weeks
ago and was signed into law by Governor Walls. The amount of people that were involved in this was amazing and there were numerous stories as the council well knows that included uh situations from ATIGO. We had incredible help and I
deeply appreciate uh Commissioner Holland for her efforts on this being involved in in the community coming down to the capital numerous times uh phone calling and communicating with me on this issue and a lot of effort. And we have one of the constituents here, uh,
Roxan, who's also from AIGO, also deeply involved in this. And so whether it be those that are here or the many across the the community and the state who helped this effort, it was it was amazing. But yeah, finally got it across the board. And so some of the things that I'll uh can't touch on the whole
bill, it was many dozens of pages, but it was long overdue. So, a handful of highlights include uh limits on excessive fines and fees, strengthening conflict of interest rules, improving transparency and homeowners
rights, protecting homeowners from unfair legal charges, establishing a path to dissolve inactive or unnecessary HOAs, prevents uh forced HOA creation uh by local governments, and what that is is
there was a provision that was offered by Senator Rasmmanson last year who worked with the League of Minnesota Cities to come up with verbiage that would uh prevent local municipalities from requiring amenities that would
necessitate the formation of an HOA uh as part of development approvals. Again, that was verbiage that that Senator Rasmmanson worked with the League of Minnesota cities to come up with. protects homeowners from retaliation when they have a complaint
or sometimes even a question would we heard some horror stories of of retaliation and requires clear disclosures uh for buyers. So again, there's many more than that and but those are just some of the highlights long overdue and very appreciative for for all the effort and you may have seen
the headlines this session. Not a lot got done. Not a lot got done because of the the just the the contention and the divisive uh nature of an election year, a lame duck governor. Every seat in the legislature, both the House and the
Senate are up for reelection. But this is one of those uh initiatives that had no bipartisanship or I'm sorry, no partisanship. It was very bipartisan across the board because uh it was recognized that reform is needed. Some other things that did pass though and uh
very thankful for are the vehicle tab uh fees. So may if you've gone to to renew your license tabs, you may have been shocked at the sticker price of the renewal of some of that. That is a direct result in 2023 when Democrats had a trifecta. They increase the vehicle
tab fees. The enactment date wasn't until this year. And so that's why we're not seeing it the pain when having to write the check when you're renewing the tabs until this year. As a result, there was complaints across the board. And so, uh, one of the things that Republicans
were able to negotiate was a a one-year moratorum. So, next year, there will be a one-year, uh, moratorium on that. In my opinion, that clearly is not good enough. It needs to be permanent, but that's being in the minority in the Senate. We've only got so much uh, leverage that we can wield, but that was
one of the things we were able to with the help of the the House uh, Republicans to get across the finish line. Fraud has been among the headlines that we've seen over and over again. Billions of dollars of fraud. People are being taxed to death and then to see headlines of that being stolen by by
people committing fraud is very angry. So the office of the legislative auditor, I'm sorry, the office of in uh uh independent uh so what's office of independent inspector inspector general. I'm forgetting the acronyms now. But anyway,
the point is it's an independent office that has law enforcement authority. So, they're going to be able to be an independent office that goes to the state agencies and looks at some of the the records and is able to to verify, as we would expect in the financial audit,
those best practices that we've seen, stories, including whistleblower stories that clearly were not only violating accounting best practices, but outright uh activity that is borderline
uh questionable. is I'm being very uh polite here saying these words, but it's very frustrating to say the least. So, this is something that was uh very very successful in passing. Another would be defending our
second amendment. There was multiple efforts to try to pass legislation that just defies common sense and in fact defies the constitution. Among the provisions that was attempting to be pushed was limitations on the size of
magazines retroactive. So those who had purchased a firearm 10 years ago that had a magazine capacity of 15 or 17 rounds, something like that, you would have to either register that and pay an annual fee to have the privilege of owning that, something that
you purchased legally, or you'd have to destroy it. And it it's unbelievable some of the the far-reaching proposals that were being put out there, but very thankful that we were able to stop that. One of the the very heartbreaking things
that passed, a $600 million cut to long-term and disability care, as well as the uh inability for us to fix a law that was also passed in 2023 under the under the trifecta.
So, we have multiple adult foster care families here in AIGO and across our community. And these are people who open up their homes and they bring people in that have disabilities that take incredible energy and sacrifice.
So, the people that are open up opening up their homes are giving their all. They have a huge heart to give a quality of life for these uh people that are are adults and having an institutional setting is just not the best setting for
them. And so having that that residential setting, somebody that it's 247 and unfortunately that what passed in 2023 is a significant cut in their pay. And so we were working hard to try to fix that pay scale of compensation for
them. But some of these providers are going to realize a 25 40 50 and upwards of 67% cut in the their pay yet they still have to deliver this the services that they're doing bringing the quality of life to these people. So again it's
very very heartbreaking what's happening in that front but something that again is is something I'm going to continue to work on uh if I have the privilege of being re reelected next year. And another of the very frustrating things, but there's a silver lining
would be omnibus bills. An omnibus bill is a multi-subject bill. It's patently unconstitutional, but it unfortunately has become the norm in modern day legislation to take multiple subjects, combine them into one bill, and then
pass them. The Constitution says we must have a single subject bill to vote on, but it's become the norm here and it's something the silver lining is more and more legislators are beginning to be very
vocal opposing these. It's not a a majority yet, but each election cycle I've seen more and more legislators begin to oppose these and there's an awareness among the general public in their opposition to these omnibus bills. And what an omnibus bill does is it prevents transparency and it prevents
accountability because if you have multiple subjects in a single bill and I vote yes or no to it, then if there's something in there you like, you can say get, you know, give me thanks or if there's something you hate in the very same bill, the very same vote, you can
be critical of me of it. But it it prevents the ability to hold me accountable because there's so many subjects in one bill. So that is something that I think is going to uh be a topic in in the coming years and hopefully we can get back to having single subject bills here in the state
of Minnesota. So that's just some of the highlights. A lot more happened. Thankfully, a lot of the stuff was blocked that I I in my opinion was would be detrimental for the values of our community. And I'll conclude with this. Uh I recently filed just last week for
reelection. It is the the filing period right now for another uh one week from today actually and hoping to serve the the great residents of this community for another term and that'll be this November. So with that, Madam Chair, members of the council, I could stand
for any questions. >> Does anyone have anything? >> Madam Mayor, uh Senator, thank you for all of that. I did have a question on the long-term uh disability. So, the 600 million that was cut, is that
for the people or is it for the the workers? >> Uh, I appreciate. Thank you, uh, Council Member Tanner. It's it's I know this is something that's been very, uh, you've been involved in an area. I don't serve on the human services committee, so this was a 330 page bill, if I remember
correctly. Okay. And so I don't have all the details, but my understanding, just a very high level of understanding, by the way, I voted no to it. Uh my high level understanding is it's going to be an impact on the the cut to the the employees and to the providers that are are giving the services to the the
residents. >> Okay. Because that that more or less just pushes the the people into a facility then, right? >> Exactly. Right. >> Which are astronomical to begin with. >> That's right. Okay, >> that's right. No, it's it's very very
negative in my opinion. For sure. >> Okay. Thank you, >> Senator Lucero. You talked about the independent general. >> Office of uh the independent Why am I not I I thought I had it here, the acronym, but I'm not seeing it in my notes.
>> Mayor, Office of Inspector General. >> Office of Inspector General. There we go. OIT. >> Okay. >> Thank you. Um my question with that is you know you talked about that this they would have law enforcement ability but we know from stories in the past these
whistleblowers have brought this to the attention and it's just went nowhere. So what's the safety net that just by forming another committee or another area that somebody's going to actually be doing something with the information that they're finding?
>> That's an excellent question. So part of the the conversation in in this bill as it traveled through the committees was if this we wanted it to be independent because right now there are inspectors but they answer to the the governor they answer to the executive branch or their
natural extension be to the governor potentially through a commissioner. So you're not really independent. If you've got somebody who's investigating an agency, but they are appointed or report to the commissioner, you have a conflict of interest there. And that's one of the things they wanted to do away with. They
wanted to have somebody who was independent and outside of answering to the governor. But then you have a constitutional Yeah. Exactly. So then you have a constitutional problem is that if you have the legislature if this independent office
is is responding to the or appointed by the legislature they don't have the police powers because under our constitution it's only the executive branch that has the ability to arrest andor forward charges and things like that. The legislative branch can't do that. So it was a way so it was a
balance here of having I think I think the person is nominated by the governor the executive branch but then has to be confirmed by the legislative branch and so it's and then once they're confirmed that person then is not reporting to the governor is outside of that. So that's
the answer to your question is that they're going to have the ability to to get out from underneath that conflict conflict of interest and actually perform an investigation. Is there any other questions or comments? I have one. Um I appreciate
all the information. It's a lot that you were answering in a short amount of time. Um the omnimous bill. Um if that is against our constitution, how is it that we've been able to operate in that fashion? >> No, that's an excellent question, too. So, there was a court case that worked
its way up to the Supreme Court several years ago. Somebody had sued on this and the Supreme Court ruled I forget how many years ago 20 30 years ago they ruled that if the subject is in the title of the bill then it would be it
would pass constitutional muster. So because of that very convoluted and in my opinion even though the Supreme Court ruled that way an unconstitutional ruling, you have bills that might be 500 pages long and the title itself might be 10 or
20 pages. Right? The reason the title is so long is they've taken every single subject and put it into the title and therefore they say it's not a single sub uh it is the same subject. a clear violation of the plain reading of the Minnesota Constitution which says bills
must be single subject. >> Yeah, I I'm glad that's going to be brought up and hopefully we can change that because I think I don't know the stand still that we see in passing bills or or being able to debate on bills is
because there's too many subjects. >> Yes. in in in one one bucket of information that is way too lengthy for one person to really digest. >> And by way of comparison, uh uh Senator Bar has really delved in this and has all the statistics right off off the top
of his head. So I don't have it exact, but it's something to the effect of back in the the 70s and the 80s, the legislature was passing well over a thousand bills in a legislative session. Reason being is they would have single subject and you you'd pass a ton of
bills, well over a thousand modern-day legislation. The legislature is passing two dozen bills. So take the universe of ideas that previously took over a thousand bills and has been consolidated now down to one or two dozen bills.
That's a problem. And so one could say, one might ask the question, well, how can you pass so many bills? Don't you need to consolidate everything down to 12 bills? Well, no. We don't need to reinvent the wheel. We just need to go back to the way we used to do things in
the state of Minnesota back in the uh just a couple decades ago and then again allowing for that transparency and accountability. >> Thank you. Anyone else? Great. Thank you. >> I appreciate the interval and thank you.
>> Thank you. I I do want to add that um I want to thank uh Senator Lucero uh uh Association of Minnesota Counties. Uh our big push this year was to take the antiquated uh um systems of computer
systems and softwares that was 1980s uh and bring that up to date. And it was uh Ray County that pushed it because we showed our legislators what it actually looked like and how they had to go
through the process. And because of that, they went uh charged down there and we did get money to get new software and it will be a perpetual amount coming in the in the uh coming years and that
will prevent fraud. So, I want to thank Senator Lera for that as well. AMC is very happy that that went through and um we're hoping that we can uh curtail some of this fraudulent activity. But thanks
again, Senator Lucero. It's always nice working with the great senators and representatives that we had. So, and also I think we should all acknowledge Roxanne. She came this evening. Um again, >> a resident here. I remember when you
came, I've spoke with you on the phone multiple times and you kept saying, you know, like I'll be okay because I have enough insurance coverage, but you did that because you cared about your neighbors. So, thank you for all of the work you did also. >> Yes.
>> It was it was great. >> And thank you for recalling that. It was just an atrocious experience that we went through in our HOA. And so I had um from firsthand experience um then learning that that Senator Lucero was going to be taking up this
cause along with Representative Bonner. And I just want to say officially I think from the outside looking in did a tremendous job. The amount of work that it took, the the the hours it took, the meetings that they set up, all of the research that they did, I think they really deserve a lot of credit for
having succeeded in in um bringing this across the finish line. tremendous job that they did. >> Thank you. >> Thank you. >> All right. This is still the open forum. Would anyone else like to speak? >> I'll back a follow. Um Kathy Kohl's
15613th Street Northeast. Here's my updated picture for the month. >> Mayor >> Dan >> citation was sent on Friday. 15 days to respond and another citation will be sent. >> What was the amount of citation? >> $200.
>> Thanks, Dad. >> Thank you. I'm sorry. >> Yeah. >> Sorry. >> Happy. I said we appreciate you coming. Sorry that you have to keep coming. So, yeah. >> Well, there she's got
Yeah. All right. Yes. >> Nathan Anderson, 1678065th Street Northeast. Um, I attended the planning commission meeting um, regarding the Jacobs Plat or Blue Dot building. And there, one of the planning
commissioners stated that they would have checked previously before buying the property that it wasn't going to be a warehouse plotted across or near them. And I just kind of wanted to lay it out that in
2019 when I moved here, it was plotted in the original housing or city plan that there were going to be two and a half to five acre lots surrounding our house. And across the street was going to be uh single family
houses and potentially a park and that stuff. Well, then 2023 guys redid the things because cities grow, things change, life goes on from there. um that kind of paved the way for blue dot to build their building there. Guys did a great job planning blue dot and that
whole field like planning for phase two making it's beautiful over there. There's animals and everything out there. Um fast forward a little bit longer, 2024, we had a house fire, house burn down,
that kind of stuff. Um we obviously didn't have a fire station then. So, great job on getting fire station because the closest fire station, Dayton, was the last one to show up to our fire and the first one there was Roger. So, this one being closer,
obviously faster times, that'll be great. Um, moving a little bit further forward, we moved back in July 1st. RNL Trucking opened up July 15th. We didn't really have much say in that because we were gone and our house is too far away
to get the notifications from there. We were living in Rogers, so we didn't like blah blah blah. Anyways, so now that we're there, we get to experience what True Industrial or Light Industrial is next door to you. RNL Trucking doesn't
is 24 hours and so they have trucks 24 hours a day in and out backup beepers all night long. the blue dot place. According to the planning guys, you guys are pushing for 7 to 10. That's great because
past 10 p.m. you don't want to be able you roll open your windows when it's nice and cool, you don't want to listen to backup beepers all night long or the only downside is if you're outside playing with your kid or barbecuing, you get backup beepers. But it's kind of give and take. It is what it is as far
as that world goes. But um my biggest thing is with the new expansion there is that they say they're only stacking things 12 ft high. If you go to any place that does commercial
or residential wood pal like Menards is what they can rep or what the planning guys said or if you go to ABC um lumber which is kind of what I assume is the same thing that's going to be moving there. They're not 12 feet high. They're
16, 20 feet high of wood pallets. So, if you're gonna put something on the road that makes it so that when we're driving to our house every day, we don't have to look at an ugly pallet. Make the wall high enough. We don't care if it's an ugly or nice piece of like fence of some
sort. make it look good or put something there so I don't have to look at a pallet with plastic coming off of it, whatnot, because you guys did a great job on building the original blue dot idea. That field is great and it's got BM set up for the next set of
warehousing that's supposed to put the trucks there and it's supposed to block the noise. It's all set up exactly for what you guys designed it for and then they're coming in and changing sorry changing it to something that's completely different of what you guys designed it for. And I mean it's great
cities grow but that's not what that space is what you guys designed it for. And it's a gorgeous space and people complained about animals not being able to live there and whatnot if they do this. The space was built for the next
extension and it is what it is, but that's not it. Unless they're going to make it sound and everything for all the neighbors. So, >> yeah, that's all I got. >> Thank you. >> Thank you. Appreciate it. >> Any other comments?
>> All right, we will close the open forum and move on to consider our agenda for approval. Does anyone have anything that they would like to add or delete at this time? Madame Mayor. >> Yes, Ryan. >> On the consent agenda, I'd like to bring down item 3.3 for discussion. We can make that item 6.1.
Okay. >> Anyone else have anything? >> With that, my mayor, I move to approve the agenda as amended. >> There a second. >> Second. Motion by Ryan, seconded by Michelle. Is there any discussion?
All those in favor signify by saying I. >> I. >> All those opposed, same sign. Motion passes. Next item is our consent agenda. A motion would be in order. >> Madam Mayor, >> yes, Ryan. >> I move to approve the agenda as uh the consent agenda as amended.
>> Second. >> Motion by Ryan, seconded by Corey. Is there any discussion? >> All those in favor signify by saying I. >> I. >> All those opposed, same sign. Motion passes. Moving on to our planning. Item
4.1 is Jacob spot second edition, Endeavor Investments. We'll turn this over to the city planner. >> Thank you, mayor. Um, Endeavor Investments is here for the uh expansion of outdoor storage on the Endeavor on the Glue Dot uh warehouse site located
at the souththeast corner of Queens Avenue and 65th Street. Uh the property was initially approved in 2022 for construction of a 400,000 square foot distribution warehouse. Uh the site plan at the time showed an additional 200,000 square foot expansion. Uh all of that is
constructed on what is a 21 acre lot. Uh and then the balance of the property is a 55 acre outlot to the uh east and south. Uh to the surrounding properties include the rural residential uses uh to the north. I'd note that the property directly adjacent to Queens Avenue to
the north was uh recently platted for industrial use. uh the south lot has not identified a user at yet. And to the south you have Harvest Run second edition as well as Harvest Run East and then Anna's Acres further to the east as urban single family lots.
So the applications that uh Endeavor has submitted include a preliminary plat to enlarge the one lot um by approximately 18 acres. With that, we vacate uh the existing drainage and utility easements and then reestablish them with the new final plat and it requests for an
interim use permit uh to allow 10 acres of outdoor storage on the property. Comprehensive plan guides the property for light industrial use mainly looking at office and warehouse. It does allow for a limited amount of outdoor storage area through the I1 limited industrial
district by interim use permit. uh surrounding land uses are guided obviously for industrial as well as uh residential uses to the south and east. The plat itself includes uh expanded lot one block one as well as replplatting out lot A as the remnant parcel. Uh with
the initial approval of the Jacobs plat, the developer was required to construct 65th Street with any platting about lot A uh for development because the street should have been impro improved when the initial plat went in but was deferred basically uh as a financial form of
financial assistance. They don't access the street but it's still required because it's a budding uh the project. Um so with this final plat, the developer is responsible for the cost of uh constructing that street. We're looking at options as to how that can be accomplished either as a private project
or a city project assessed to the property owner uh in full. Uh with the expansion of the lot and then the addition of the addition of the impervious surface, they'll expand the existing storm water basins on site to handle additional runoff. Uh there is no
impact to utilities uh with the addition of the um outdoor storage area, but they will uh pay store or utility availability fees with the expanded lot uh in accordance with the city code. As I mentioned, we'll replace the existing
easements with new easements and then the additional lot area requires park dedication fees be paid at time of final plat approval. Um specific to the outdoor storage use, interim uses are allowed. um basically the same as a conditional use. It's an allowed use
that's subject to specific performance standards uh because the city anticipates certain negative impacts may result from this. So in the case of outdoor storage, our main concern is uh screening that outdoor storage use and activity from surrounding uses that might be sensitive to it. Obviously in
this case we're talking about the residential uses to the south as well as um the rural residential uses to the north. What's different about an interim use permit is it allows the city to terminate that inter that allowed use either by a particular date an
occurrence of an event uh or if the city were to change the zoning ordinance not to allow outdoor storage in this area the use is no longer allowed they have to cease. The other one that's not listed here is that if there's a violation of the interim use permit or any of its conditions uh that terminates
the interim use permit. So in the case uh before us, the city uh city staff and the planning commission are recommending a condition that the outdoor storage is limited to a height of 12 feet. Uh if there we receive a complaint and investigate and determine that there is
um material stacked higher than 12 feet, the applicant has the ability to reduce that and comply. Otherwise, the city can in fact terminate that allowed use of the property. Um, in terms of the performance standards that are outlined, the applicant bears the burden of demonstrating that they're meeting those
criteria. It's not necessarily a CA in the case of screening a black and white situation. It's up to them to demonstrate through uh the materials provided that they are complying with that. Uh, the city does have the ability to add conditions related to the potential negative impacts of a use uh
that they feel are necessary to mitigate any uh lasting concerns with the use. So, uh, that comes into play with some of the recommendations from the planning commission. Uh, as to the site plan, the building itself doesn't change. The outdoor storage area is located primarily to the east of the structure.
They'll repurpose the trailer parking along the south, uh, side of the building to additional outdoor storage. Setbacks are complied with at the perimeter of the lot. Uh we did note as shown in the applicants uh information that the u outdoor storage area is at
least 350 ft from the nearest properties to the south obviously closer to the properties to the north but separated by uh the public street. Uh off streetet parking is not impacted by the change in use of the property. Uh that was actually calculated based on uh the
current tenants occupancy of the structure. uh if there is any change, there is obviously space on site to accommodate additional parking being constructed. The city also has performance standards for exterior lighting which uh based on prior complaints related to this property,
we've verified that the property line do comply with the zoning ordinance. Uh there's also storage or standards for limiting outdoor storage and signs that would be addressed moving forward. specific to the outdoor storage area. Uh there's a limit established by the
zoning ordinance that the outdoor storage area can't be more than 30% of the lot. This is at 26% of the lot area. Uh and obviously the primary concern we're looking at here from an interim use permit standpoint is the screening. Uh looking at using the mix of
topography and the change of elevations between the residential uses to the south uh and the outdoor storage area being on average approximately 10 ft lower. Uh there are BMS that were constructed with the initial development of the site along uh the south line in
in this location. Uh those will be added to with additional material and also uh landscaping placed on top that would include sixoot evergreen trees which will obviously grow to uh provide more effective screening over time. Uh the BMS include a fence that's six-foot
composite board at the top of the burm to enhance the elevation of the screening. Uh in looking at this, the planning commission did have extensive disc discussion about the effectiveness of the screening both along the south lot line as well as the view from 65th Street. uh they recommended that through
the combination of uh the elevations of the site, the BMS, the landscaping, the fences that the minimum height for uh the screening be set at 14 ft. Uh so I believe the applicant has some information that they'll present uh showing how that is complied with the
additional condition recommended by staff. Uh again, this pertains to the noise generated outside and the proximity to residential uses to the south. that be there not be any nighttime activity between 10 p.m. and 7 a.m. uh on the property to limit impacts
from backup alarms etc. Uh the condition regarding there was also a condition added regarding backup alarms that any equipment on site like a forklift needs to use alternative to backup beeping alarm single tone alarms uh can use other forms as allowed by OSHA. Uh and
then again I outlined the criteria for termination. Following the planning commission discussion uh there were two points that the planning commission really focused on. First the screening. Second was the hours of operation. The developers asked that the plan or the city council each
individually address uh your perspectives on uh those items as recommended by city staff and the planning commission as it would pertain to any action you may take on the application tonight. Um but following uh the public hearing which was held by the
planning commission May 18th uh we have provided the draft minute so you can see the extensive discussion that occurred u which again primarily focused on the screening uh related to the distance topography and landscaping and fencing that's being proposed. They did vote six
to zero uh to recommend approval subject to the 14 conditions that are included in the resolution that you have in your packet. See >> thank you. Does the developer wish to comment? Thank you for having us. My name is Evan Matson. I'm representing the applicant.
I'm joined by Brian. >> Brian Field, the design engineer with Anderson Engineering. >> What was your last name, Brian? >> Uh Field. >> Field. And I'd like to take you through a quick presentation um to further clarify what
we're proposing. Um I feel like uh in the planning commission there's some things I could have done better to communicate exactly what we're doing. And so I hope that this presentation helps outline and provide clarity for you all as you're um reviewing the application. There we go.
Uh, so Dan highlighted we're requesting plat and interimm use permit approvals for 6400 Queens Avenue to accommodate the needs of a confidential user. Uh, the existing user in the building um, it was discussed in the planning commission. Their growth trends didn't take off as they're anticipating following COVID. Um, so we've been
trying to find a solution for them ever since and we've identified a tenant who would take over the entire building and then would seek to expand outdoors to customize the building for their use. Um, the proposed project will invest significant dollars in back into the
property um, which will really enhance the tap space. We're anticipating a a 20 to 30% increase from where we are today and will generate over 100 jobs which is something that um we were hoping would come to fruition with the initial project but never did due to those uh
difference in in growth projections. Uh uses uh office warehouse which is consistent with the existing building um and now we're adding the outdoor storage component specific for this user. Um, as Dan mentioned, building materials be stored up to 12 feet. Um, we don't have any intention of storing beyond that and
we follow all the um permit guidelines there. Uh, the user is requesting 24-hour operations and that's consistent with what is out on site today um and consistent with I1 uses across uh city of Seiggo. The one item that we
wanted to clarify is following the planning commission, we did confirm that they will be utilizing non-autopable backup noises. So there won't be a beeping noise, it'll be a downward projected light. And we got that confirmation from the tenant uh following that discussion. So that's one
consideration as they're doing outdoor work and material handling. Um the noise should be limited. Um we can Oh, sorry. I'm looking at a different screen than yours. All right. Um so here is an aerial view
of the site um depicting the outdoor storage area on the east and on the south. Um one item we wanted to highlight as a a strong consideration um as this applicant's being reviewed is the distance that the outdoor storage area is from the southern property line.
Um we're set back 353 feet which is 11 times greater than the code requirement. And so as we're analyzing and talking about screening, some of the things that we're designing and doing intentionally are to capitalize on that fact. So the screening that we're performing is at
the property line. And the analogy I like to use is if you put your hand in front of your face, it covers up visibility. Whereas that same object as the closer it gets to um the outdoor storage area just becomes less and less effective. So we're trying to locate
those screening elements as close to the property lines as possible. and that's to provide the maximum effect. Uh the screen we're proposing is a burm composite fence and landscaping unit. So I'll refer to it as a screening unit. And that's done intentionally to create
a natural screening. I feel like if a large fence is put up, it's man-made. It's unnatural. U it is what it is day one. Whereas the the landscaping will continue to grow and continue to enhance and will provide overall better
appearance. Um uh planning commission raised one question they wanted to confirm is 87 trees will be planted as part of the screening efforts. So with this uh Brian do you want to talk a little bit about design what we're showing here?
>> Yeah. So um these are um sections of uh the previous slide. Um view B um B and C are are on the south property line. Um effectively I mean we have 13 ft for
view B um along with the you know BM composite uh combination that Evan was talking about. I'm trying to just highlight some of these these sight lines. um you know and and with those
the the tree I'm sorry the the the tree nodes there you can see uh the darker ones are going to be uh what's planted at 6 feet and then uh the gray back background ones are after full maturity which um we're looking at you know 50 to
60 feet for the maples and uh you know 40 to 50 for the evergreens in front. >> Yeah. And during planning commission um there was a a comment raised about what is the standard? How do we measure the screening component? Um typically what I
see is it's measured from uh standing at the lot line uh six feet tall and looking outward. So we have that view shown but we also decided to add the view from the second story window just because that was one of the items that was considered. So we wanted to depict both scenarios just so that there wasn't
any gray area potentially what would be screened versus what um could potentially see the area. Um so what we are proposing what we think is most effective is um these BMS at the southern line and then at the northern line. Um so this these are the two on
the south and then the one on the north is 65th Avenue and we're showing something very similar. Um after the planning commission, we regrouped as a team and said, "Let's make these BMS taller. What can we do to the to accomplish that goal?" And so Brian and
his team increased the the burm on the north by two feet given the area that we had to play around with. Um this is another slide that just answers the planning commission's feedback. We changed the the plantings
to maples, coffee trees, and white spruce. And that was based upon um what they felt would be the most um applicable trees for our situation. So we're trying to show that um we're trying to work with you is essentially what we're trying to do
there. Uh so to summarize, we're we're seeking plat and interim use permit approvals. Um we believe our applicant has proposed exceeds the requirements. Um we're incorporating aesthetically pleasing screening in the form of BMS, plantings
and and fencing and the setbacks at which uh the outdoor storage area are far exceed uh the zoning standards. Um we're excited about this project and excited about uh bringing in a new group that hopefully can continue to grow and and drive the um
drive the site forward. So with that, I'd welcome any questions. >> Evan or Dan, who'sever running the slides, can you go back to the Burm picture? There we go. So I drove the area today.
>> Yep. >> Um, so how much are you adding to the BMS? So I get that you're still you only want to do a small short fence. You just want to increase the burm to be taller. So, what what are you adding to each of the
BMS? Because, >> yeah, >> I could tell you I think B the BM is pretty high. >> Um, I drove on the property. I drove behind it on Quinn Row. I drove on 62nd. >> But then the one that's more to the east, that Burm isn't very tall right
now. So, >> what are what are you putting in? B is uh that that section view that's going to be continued um through where you see those trees on the screen there. >> Um C is going to be closely matching
that within you know one to two feet I think. >> So what is the actual how tall is it going to be then the fence? What is it on all of this? So the B section we have um that would
be 7 feet of burm plus the 6 ft in fence. So that's 13 ft total. Uh the C section we have a little bit more where it's uh 10 ft of burm and 6 ft of fence for 16 effective feet not count.
>> That's received. What about a A we're looking at um see that' be 8 ft of burm with the 6 ft of of fence or 14 ft. >> So your be are a little short. >> Yeah. So in the scenario B when we
re-evaluated B in particular, we tried to add as much earth to B as we could and due to the topography of the wetlands and grades we have up there. Um 13 was the max we could get to. So in the scenario that um we would have to
get to 14, we would increase that fence height day one. So from six to eight feet >> on the B section. Yeah, >> that's my questions for now. >> Anyone else? >> Now, is the fence going to go along the
entire length? I'm not sure where the fence is going to be at in conjunction to the burm. Is it going to be along the same length of the burm? Just out of curiosity. I apologize. I could not attend that >> Yeah. meeting. >> No worries. I I think it's easier. Uh Dan, if you want to start with your
cursor in the lower left corner of B. So the burm will start there and we'll head um east northeast roughly and then as he stops there and then traces down, there's an existing tree line right there >> that we are trying to preserve. So we
could have the burn run continuous, but we felt like preserving that tree line in the longterm impact or the short-term impacts of that would be of greater benefit than taking it out and having a continuous burn. So, we're keeping that existing tree line. Then, as Dan starts moving, >> soon as I get my problem, then then the
burm restarts where it's cursed there. >> So, that's the only one that's like broken. The rest of it run completely. So, where you have the burm is where you have the fence as well. >> Yes. >> Okay. So, the trees are just to help enhance the natural aesthetic of it. And it's not really to provide the screening
specifically. Well, day one, day one it's not providing additional screening. It's the potential down the road it's going to provide screening. It's going to absorb any sound. Um it's just going to continue to get better. Really, the worst case is one.
>> So, with that said, um knowing that some of the trees grow a little bit slower that you're planting >> um than other trees, um what is the size of the trees going to be when you plant them? uh be a standard six six foot for both
the Y for all >> for for all of them. >> For all of them. Yep. >> Okay. Thank you. >> So, if I could jump in, Evan, Ryan, you said day one it doesn't impact any noise or it doesn't do anything the first day
and these are eventually going to grow tall. But what happens when the issues at the planning commission that were raised about noise? That was their concern. Noise. looking at its so what happens on day one when we have
noise like how are you guys mitigating that? >> Yeah. So that wasn't my intention and my comment to u my comment in that regard was more in regard to um the trees day one aren't providing screening in the
sense that we're still achieving the the 14t tall birm fence combination on day one. So that unit that's going in is going to u screen and it's also going to withhold noise to our side property. So
day one, um the burm, which is bearing height 8 to 12 feet tall, depending on where we're at, um it is going to accomplish that combination with fence. >> Other questions or comments? >> Madame Mayor.
>> Yes, Ryan. So, if I'm Could you go back to the slide where the um they in the beginning where they put sort of where they have the issues with the conditions because I want to make sure we get this ironed out. >> Yeah.
>> On mayor on my set of slides or theirs? >> Was it on your set of slides? Maybe. >> Yeah. >> Okay. Sorry. because so I think it was uh C1 C2 and then um you addressed the um the sound
issue with the lights I think or with the >> beepers >> the beepers. Thank you. >> Yeah. >> So I think that's good. That that helps. That's issue number seven, I believe. >> Now issue number six. We should probably get through the fence issue first, but issue or the condition number six is the
um >> crimes. the uh the 24-hour operation. I think you you probably still want to address that, but I maybe if we can make sure that the wording is correct on the fencing for what what you're asking for because right now it looks like the
fence itself would have to be 14 ft and I think that's not what you would like. >> Correct. >> Okay. So, Madame Mayor, I think we have to correct the language there to say the total height of 14 feet or mayor.
Um, so the issue with condition four is item two. Um, what the planning commission had asked for was actually a fence along this line here >> in addition to the Birmingham landscaping to 14t height. City staff
would agree with developer that that's not going to be effective at screening because it's already below the line of sight. It's the analogy of the hand in front of the face is correct. You're you're going to look right over that fence and still see everything in the outdoor storage yard. So the
recommendation would be to um simply change this condition to uh the outdoor storage yard shall be screened with a combination of BMS, fence, landscaping to a minimum height of 14 ft
uh as measured as or as shown on the site plan. >> I think I think keeping it to Burm and fence and not adding the landscaping in there. would probably be more ideal because then you can say that a tree is going to grow tall, plant a two foot
tree and it takes 15 years for it to get to that healing height. But the developer said at the planning commission that they wanted to look more natural. So it was >> that's why they were adding the trees in so eventually it washes itself out
basically which is what it looks like on 62nd which >> Nope. I that yep that would be changed as we change that as well. Um mayor the intent of the the trees is not only make it look more natural but over time
that's going to become a much more effective screen than the fence or the burm ever would be. >> Um it's probably unless you're going to do something like along Highway 10 as was brought up, you're not going to block it out with a burm or landscaping.
Um and it's physically not possible to build a burm that high at this location. So, so then the fencing that is actually along the pavement, are we saying that that's okay? Like a standard chain link, it's more of like a
security fence than it is anything else, right? >> Correct. >> That's just security fencing at the perimeter of the outdoor storage area. It's not providing screen. So then are we eliminating condition two? >> Yeah. >> Mayor, as you talk, we'll come up with providing.
Thank you. So then, uh, Madame Mayor, we could probably move on to the 24-hour operation uh request. Um, from from my opinion, I I think uh I'm hesitant to make it a 24-hour thing. I I
do appreciate the that you've looked into and and made sure of the the beeping issue, but a pallet dropping at three o'clock in the morning would would not be ideal. I' I'd be okay with the way it's written. It's outdoor
storage is the area that would only be prohibited. So, like you said, today it's 24-hour operation. I don't know that we can prevent trucks from arriving at a particular time. So, I would probably be in favor of keeping
it as written. And just so it's clear, it just says the outdoor storage area would be pro prohibited between the hours of 10 and 7. which that was not addressed as you said like that wasn't broken down into the two thoughts like there's inside stuff
that still could be happening the unknown occupant could prepare knowing that they can bring stuff inside and load trucks do have docks there but the outdoor storage wasn't ever planned to be in this spot
so we do have the ability to say no we don't want to have that kind of extra noise right now. I I think you um you know got a little contentious about some of the comments and so I I would say any of us that listened or were here that night really
were trying to be sympathetic to the residents but also to the end user too. Like we want this to work. You you're going to be neighbors with these people. But I would agree with council member Dunlap that I I don't think that the outdoor storage area I I believe we
should shut it down at 10:00 and not have it start until 7, but that doesn't mean that the inside stuff can't happen. You have a big warehouse there. >> Just out of curiosity, you know, me asking another question. What type of client I know you're under NDA who who's
moving potentially moving into this space. What would be the closest assimilation that we might recognize for a similar organization? >> Um, a single group doesn't come to mind. Um,
the Fleet Farm Menard scenario also isn't entirely accurate because this is not a a retail setting. Um, it's a commercial setting and this user is going to um service the upper Midwest area. Um, so the reason for a lot of
these components being stored outside is due to size, length, um, etc. This doesn't make them feasible to bring inside the building. Um, they're going to be, uh, distributing products that are, um, utilized across a variety of
residential applications. Um, the fencing, which we're proposing, would kind of give you a good guideline of type of products that they make. and uh distribute. >> So woodbased residential
>> Yeah. wood composite wood uh >> products. Okay. >> Um and is the operation of functionality. Um
is it going to be um activity that's going to be creating these products out in the storage area or is it or is that happening in the shop? >> Uh, so the entire facility is going to be distribution purpose. >> Distribution only. >> Yeah. >> No fabrication.
>> So there's not a manufacturing. >> Okay. I may have missed this answer at planning commission, but what was the amount of trucks that we anticipated coming in and out of this facility? >> Yeah. Um so the best analogy I can give
is right now there are uh 38 doc positions at the facility we're eliminating half of those. So 19 doc positions will remain. >> So um >> but with that comment since not everything would go inside the building.
>> Y >> obviously drop offs drop offs would be happening in the outdoor storage for these large >> combination indoor and outdoor. >> Yeah. So, is that the issue that you need 24-hour operation because the drivers would be delivering
>> Yeah. product in the middle of the night? >> Um, yes. The the oneoff delivery in the middle of the night, that's not how they're staffing their shift. Um, they'll be staffing in um I'd say normal daylight hours. um it's a concern that
there's a a oneoff order that they have to fulfill or a one-off delivery and um maybe that happens a couple times over the duration of a couple weeks and it gets them shut out of their ability to fulfill that. Um so that's not the the
primary working hours for them, but u their ability to be able to execute um with some sort of uh flexibility is important. And that's really where the request is coming from. >> Um, isn't there like a permitting
process for being able to operate um outside of standard working hours? >> Mayor, that would be essentially they could come back if the council imposed the limit, they could come back and ask for amendment of the interim use permit. Otherwise, for permitted use like RL
carriers, we don't have any restrictions. >> Yes, correct. >> Uh, thank you. Uh, do we have a um photo of the fence? What it looks like? By chance, I thought I saw one pop up in there. >> It's in the appendex. Sorry. Yep.
>> Technology is your friend, Dan. >> I guess in the meantime, I I would agree with uh Council Member Dunlap and the mayor on uh the 24 hours. Um, you know, I want to be sensitive to that neighborhood over there.
Um my my that's a nice fence. My my one question is it going to look incomplete having just these sections of fence out there and not a full fence around?
Yeah, it's a good question and I think the best way to answer it is um looking at the topography. I think it look a lot more awkward if we were to run something down and then up and then down. Um it's a large site so we're trying to make the
best use of um upland the wetland Bing. So um this was our um best design that we came up with to accomplish that. Mayor just to add to that. So where the
existing fence is here, there's a wetland right here. So you can't have a continuous fence go through there. Plus it's going down. Plus, there's this ridge line here. What they've basically done is overlap the two BMS and the
fences so that they're if you're on the residential side, you're not going to see a gap between them. >> Okay. Um maybe a question for you, Dan. Do we have any other examples of screening in the city like like this sort of thing? So this issue has come up
before in this area with RL carriers and their trucks uh facing towards county road 38 in the wildly Meadows neighborhood. Because of that site topography, they were pretty limited what they could do with just putting a tall fence right behind where their trucks are. Um Quick Trip the same way.
You know, uh they have the same residential neighborhood to the east >> wetland between the two of them. There's no place to put Birmingham landscaping. So they have a 14 foot wall essentially that's the height of the tractor trailer. >> Okay.
>> One other question about BM seat being real good at my AB and C here. How wide is that? Or well, you told me how tall it's going to be. But what width and then length? Because on these pictures, it makes it look very small. But when
you are driving on 62nd and it the road curves down to 61st, there are houses that I mean I can just see by driving. I can see the corner of that the existing building now. So, if I'm looking at now,
I guess what my comment goes to, it's like is it doesn't look like it's very wide to me on your drawings, but again, I can see where the tree line is. I drove it. I saw it. >> Yeah. >> But that C looks very small where these houses start to curve. >> Yeah. >> Back towards your area and then those
people aren't going to be able to >> there's nothing screening them or there's no noise that's reflecting off the BMS, the fencing, the trees. So, Why not go wider or longer with that one? >> Yeah. So, Dan pulled up. Oh, if you can go down, Dan. Sorry.
That one. No, up. >> One more. >> So, this image in the lower left shows the the width. >> This section view is 100 feet wide. >> Okay. >> So, this would be cutting it, right? So, you're not looking at the length at this
one. This is this is looking through it. Right. Right. That's the W. >> But how long? >> How long is it? Um >> because if you go back to the other drawing, I'm sorry, Dam making you do that, but it's very it's not as you know >> what long as the other one
>> what's the scale of that? >> Yeah. So the I don't have the exact length right now, but I can tell you that the building is approximately 450T, right?
450 and that BM looks like it's about a third of that. So I would approximate that's 150 ft. >> And I guess to answer your question on uh your comment on the height of the building versus um the height of the the
storage area. So the existing building right now is 36 foot clear height which means the exterior air facade is typically um you add four feet and then four additional feet. So it's approximately 44 feet tall to the to the top parit. So what we be proposing with
the outdoor storage would be roughly a quarter of that height. Right? But if I'm in those houses on 62nd as they go to the two stories because they're not all the single levels, those houses can see there's
somebody has a little back porch thing with looks like a little screened in area. their angle will face your section. So I I guess I'm wondering why we're not going farther to the east with that
burn se right. Just >> uh the topography is kind of dictating how far we can go with that. Um that turns into wetlands and >> um it's actually our emergency overflow for storm water through that through
that area and through that creek there. So, how do you then plan to the noise that's coming off of this outdoor storage? You're taking care of the 602nd people you're taking care or Quinn row a little bit of 62, but what about
everybody else? You're seeing further east of where it says section C right now. >> Yes. >> Yeah. So, if you're further east looking northwest um and you're beyond that, you're going to be over 700 feet away.
Um so, that would set back about twice as far as the residents directly to the south. Um as as Brian mentioned, there's some topography in that area which u is is
challenging to continue that burn further. Um so when we were proposing this we felt as though continuing the burming all the way to the edge of the property line which is um much further than the outdoor storage is um going to
extend that we were already taking care of residents beyond um kind of where the outdoor storage area. Sure. But >> I think they're they were also planning keeping a burum with some um landscaping
and stuff that that's running towards the north on that side. It wasn't there. No. And they're thinking No, they're only think that's 65th where they're burning. There's nothing on that east property. >> I think what council member Lond is talking about is the landscaping that it kind of exists right through this area.
>> Um city engineer, >> but that's just a regular tree line that's already there, >> right? >> Yeah. But they're mature trees at this point. So, >> no, I I understand what I'm saying though. If you're out there in those houses, I don't know, pick a number. One, six, 870. I don't know. I drove
that. That's a two story. I know that. >> Yeah. That would be over in this area. >> Yeah. >> So, the burm is coming across here. We estimated it's probably about 180 to 200 feet. >> Um, and then the problem is this tree
line here, it's going downhill to that wetland. you can't extend that burm any further. Um, so if you're here at this house looking at this burm this way, this street is going downhill this way.
So these homes in here are approximately four to eight feet below the existing elevation where the burm is going to be. Put the burm on top of that. Now you're at 20 ft. That's just one other comment to add. Right. Right where Dan's mouse
is. If he draws a line straight up to that pond, the storm pond. >> Where did your mouse go? >> Essentially right there. Everything east of that >> is >> going down. >> It's going downhill, but it's also in a
conservation easement. So that area can't be touched in the future due to wetlands that exist, wetlands that are trying to establish. So, is there any way to put a BM closer than to your outdoors?
I'm just I mean I'm the residents that came here and their addresses aren't all just Monroe. They were also 62nd. So, that's my comments. It's just how are we we focused a lot on 65th, which I think we all get the brooming. That makes
sense. Um but that's just really taking care of that first culdeac. >> We we are uh we have as you see on this this slide here we have wetlands to the
north and south of of the BMS. Okay. >> So we're we're trying to fit them in and get them as tall as we can with with the available area that we have. Any other questions? >> I just want a clarifying question. Um
Evan, you mentioned with that 24-hour operation, you mentioned that this wouldn't be all the time. It would be maybe a couple times a a week or it it flexible is kind of what you're saying. Is that correct?
>> Correct. There's just no other way from a permanent perspective in my opinion to do that other than request 24 hours, >> but in the packet, the planning commission did not support that. >> Yeah, mayor. >> Outdoor storage.
>> Right. >> Right. >> Yeah. >> Mayor, I do want to I do want to make sure we're being consistent, though. I mean, my preference would be to keep it as written, but do we have any other businesses where that I mean,
specifically thinking of outdoor storage, right? Do we have any other businesses where we would have that kind of restriction, Mayor? Um, the only other businesses, there aren't any other businesses in the I1 zoning district that have outdoor
storage. The the ones that do have outdoor storage are all on the west side of the city, which is zoned I2, general industrial, >> right? >> And those do not have our limitation on them, >> but they're in a different zoning.
>> And the other ones that we do, the other light industrial is all indoor storage essentially. Correct. Right. I don't know. >> Well, the hard the hard part is that if if the building, which we know that as
you said, Blue Dot, there's a new user. So, had Blue Dot expanded and doubled, it would just be >> indoor >> indoor. So, >> there'd be really no discussion. It was approved for indoor storage. But what we're looking at right now is bidding something different in than what we had
planned. And so, Um, you know, to the point of Mr. Anderson when he came, um, you know, things have changed, but they weren't expecting that they were going to have outdoor storage. They assumed they were getting blue dot or a
user like that that then would double their space, not that they're >> a building and now doing outdoor storage that's requesting 24 hours. So, it is a different concept than what they thought they were going to live next to. We have to find that balance.
>> Mayor, just a caution on that comment. Because it is an allowed use within the industrial district, it always has to be assumed that it could develop that way. The same as when Quick Trip came in, people said, "Well, I never thought there'd be a convenience gas station there." Well, it's an allowed use in that zoning district, so you have to
assume that someone may propose it. That's why there are standards for landscaping and screening and the ability to put limits on hours of operation if there's concerns, bug noise. which that was what the residents came was the concern of 24-hour operation. >> Yep.
>> Are you talking about when Quick Trip came in? >> Quick Trip and >> and this one. >> This one. Yes. >> Mayor, I guess I just had one question as I'm working through this. The is it easier for us to
limit the hours now and then expand later or allow 24 hours now and pull back if there's issues? Mayor, uh the proper action is to limit now uh be flexible in the future. You can't
go backwards and call them back and then limit their hours. So unless there's some sort of violation of the of a noise ordinance, right, that would terminate the interuse permit. >> I appreciate your work too with your Birming. So from what you proposed last
week to what you guys have come up with, I do appreciate that you put some thought into it making it taller, wider, higher. I do appreciate that. Thank you. and your presentation tonight. I wish we would have seen that last week. I think it would have cleared up a lot of questions or maybe driven
the conversation a little different at the planning commission. Also, >> mayor staff is partially responsible for that too. We didn't expect that the materials that were in the packet wouldn't have been sufficient to adequately address the conversation that happened. So,
>> well, thank you for taking responsibility of that, too. >> U mayor. So just to not belabor the point but on the screen this is approximately where the burm at C is >> okay >> um it's 400 ft along this line
and then the burm itself is approximately 180 to 200 feet. Um you can see the elevation here is at uh the 920 through here. This would be 918. These are dropping down into the, you know, this is going significantly lower
at 912 feet. So there you're looking up the hill at this burm >> than it's going back down to the building in the outdoor storage area >> and plus putting a six foot on six. >> Yeah, that one has six. The other one
>> effective 14 feet above that >> above grade today. >> Sure. So, and it is >> if you're standing in the back of this house, look, you're looking through the burn. >> So, if it is blocking visibility towards the
outdoor storage area, the physical reality is they can't extend it any further east because the slope is going down the wetlands. >> And you could tell it was something because there was a lot of dead trees. And I mean, there is there's a lot of dead trees in that storm water storage
area, right? Looks like. Mayor, one one question I just thought of and I think at the planning commission you had mentioned that the fence that you were looking at is a particular fence that comes in six foot height and so I think we were kind of
just talking about one of the sections has to be an 8ft fence. Does that change the look between the two different sections? >> Yeah, that's a good question. Following the planning commission, we investigated everything as far as what heights can
you do, what heights can you get and the standard heights are either six or eight. Anything above that becomes very challenging. Um particularly if you want to maintain what I would say is a aesthetically pleasing fence. Once you start going
beyond those heights, you're into um materials that um are more similar to what you see on the highway. And um that's something that if if you attended the planning command,
you probably could tell I felt very strongly about. Um, and so our download after that meeting was trying to find the best solution for for each each firm. And Brian did a great job of
trying to figure out how we can maximize the height with the existing topography and that one area where it's slightly under. That's the max height we can get to that. So eight feet there would be something that' be feasible. >> Okay. >> Which then meets the 14.
>> Yeah. So, how Dan had it reddrafted makes a lot of sense to me. >> Okay. All right. Questions or comments? Otherwise, I feel like we've talked through I think they're all on the same page. 14 ft. >> Mhm. >> BMS,
fencing, >> trees that are going to grow big one day. >> So then as far as the hours go >> Yeah, that's a little >> Would would the applicant would would the occupant of the building come
back for an amendment request? Mayor, uh, our advice would be to have the tenant occupy the building, establish their operations, let the neighborhood experience how they operate, typically under the limitation. Uh, then after a
period of time, if they come back, they can demonstrate this is how we operate. We're talking about, you know, occasional drops of pickups in the yard. Would you consider reducing that restriction? and maybe at that point in time they have some established information as far
as when those events would occur and what that frequency would be. I think the biggest hesitation I guess on my part is once you let it go then then you have this 24 operation that nobody intended on living next to. So um uh
that's all happening outside kind of just beyond fence even though there's a distance there. Um, I think that is a valid concern for the neighborhood and uh establishing that business practice and showing that they're a good neighbor and stuff I think would speak volumes.
>> I madame mayor, I would agree with that. I'd be open if they came back with some additional information after some period of time. I think um we can we can revisit that issue. >> I would agree with that. Yeah, I think
it's just the unknown of we don't know what this looks like, >> right? >> Any other comments? >> Just just one quick comment to clarify. So, if let's hope it doesn't happen, but you know there there's a violation or
whatever. What's the process for that, >> mayor? So the process would be is if the city receives a complaint, we contact the property owner and discuss what the complaint was to determine if in fact it occurred uh what measures they can take
to mitigate it going forward in case you know we wouldn't immediately terminate move to terminate the permit. Obviously the city has an interest to cooperate with them. >> Yep. >> But it wouldn't be a situation that drags on for over a year.
>> Right. So the With the interim use permit, the city has some additional leverage to affect a resolution. >> And at the same time for the business, I mean, there somebody makes a complaint, it doesn't necessarily mean they're
going to be ixate, correct? >> Yeah. >> Okay. >> One other question just we the racking we talked about the racking 12 feet. Is it 12 ft racking plus things on top or 12 feet is the max? And you had to request that.
>> 12t ceiling. >> 12t ceiling on the racking outdoor. >> No, like um max height. >> Max height. >> Yep. >> Okay. >> Y >> just want a clarification. >> Yep. >> Okay.
Everybody have any other questions? >> No. Otherwise, a motion would be in order. Madam Mayor, did Dan have some better language for Mayor? On the screen in bold, item 4 C screening shall be required subject to review and approval of the zoning administrator through a combination of BMS, fence, and
landscaping along 65th Street with in outlot A shown on the submitted plans to a minimum height of 14 ft. >> Okay. So, let's just make sure >> it matches our
>> Can you go back to that or sorry, and this is revised text and we eliminated part two of that, right? Correct. Okay. >> Yes. >> Okay. >> Okay. That I just want to make sure I was like there was a two and rid of
that. So this is being >> mayor. So the possible motion would be blah blah blah as amended. >> Yeah, I'll I'll give that a shot. Madame Mayor. >> Yes, ma'am. >> I move to adopt resolution 2026-42 approving a preliminary plat for Jacob's plan second edition and adopting
findings of fact and approving an interim use permit lot one block one Jacob's Plat second edition subject to conditions as amended. >> Second. >> Motion by Ryan, seconded by Tina. Is there any discussion? All those in favor signify by saying I.
I. >> All those opposed, same sign. Motion passes. >> Thank you. Thank you. >> Thank you very much. >> Okay, moving on to item 5.1. Well, house number three, wastewater treatment plant. Good evening,
>> Madam Mayor, council. Um, I'm here with AE2S Engineering. My name is Ryan Hansen. I'm the project manager on this project. I'm sure you're familiar with Scott Schaefer. He's been here several times. Um, being that we have more drinking water related projects, I do
much more of that. He lives more in the wastewater side, so you might start seeing me a little bit more. Okay. Well, welcome. >> Um, you you said wastewater, so I just wanted to correct drinking water treatment plant. So, this is actually Wellhouse 3.
>> See, I'm so used to waste water. I know. >> Just like came. I'm sorry. Water treatment, not waste water. Sorry. >> So, um, it's been presented a few times. Uh, the city is implementing a long-term plan to implement drinking water treatment at, uh, many of your
wellhouses. um new facilities as well. So uh this is actually phase two kind of you know the wellhouse number four is uh currently in construction implementing uh startup and starting to produce water to the system as we speak. So this is
the next project wellhouse 3 drinking water treatment plant upgrades uh to add treatment at that wellhouse. >> What I'm going to talk about a little bit today is the project scope. Um it was came to council two three months ago for approval to advertise for bidding.
Um bids have been received, opened and here to uh award a a bid uh a bid price to contractor. Uh as well as review a amendment for us to provide construction services. uh we'll go through some of the cost summary uh some of the funding
and and grant services that uh the city is going through and then timeline and schedule for various projects related to this. So a little background on the project scope and actually I'll look here so I'm not always looking to the side. Um this
is kind of a uh culmination of several projects. the ones that are for the award uh resolution today is related to wellhouse 3 uh drinking water treatment plant. So this project consists of a new water treatment implant building that consists of media filtration and
chemical addition as well as backwash recovery um HVAC mechanical electrical and standby generation systems for that facility as well as well as some upgrades to the existing wellhouse that is offsite. Um, other projects would be
a new well drilled directly on the new drinking water treatment plant site and transmission mains between the uh wellhouse 3 and uh water treatment plant project. The transmission mains are not part of this discussion today. Uh those
have not gone to advertising. However, um they are in the works for final design or or have been completed for final design. So, here's kind of just a little layout of the the water plant. I'm not sure if it's been presented here yet. um 6,000
square foot new building, mostly pre-cast concrete with two, 1500 gpm uh gallon per minute uh pressure vessels for media filtration of of well water from
um wellhouse 3, which has supplied by three wells as well as a new well on this drinking water plant site um drive. You know, it's right across from a school. So, some thought was put into the site itself. This does not, you
know, with all the the discussions on Birming, um this has Birming, but it does not necessarily have a landscape plan. The city has elected to um for a lot of our drinking water projects, hire an outside source for the final landscaping, uh final seating,
prairie native grasses, things like that. So that is not included in this project, but this does have uh wetland considerations, some reuse of some of the um existing excavation on the site for some of those below grade structures. So a burm on the south side
of that site would would provide plenty of uh visual impairment from the site. Now, this is not a 24, you know, it's a 247 operation, but it's not a 24 man. Um it's it's a very pretty building. It it will look very nice next to the school.
>> Madame Mayor, just one quick addition to that. The design of the building itself actually sort of mimics the school a little bit so it blends in pretty nicely. >> Yep. There was some intention by the architect to um go view the school and
kind of match materials and look. >> Do you have a rendering with you? >> I don't have a rendering on this. Sorry. I should have. I I kind of thought for some reason it's been presented here since we already >> I think it was briefly >> mayor the council approved the land use application in April.
>> Yeah. And that's when you saw a picture of it. >> Yeah. Apologies. I should have had that in the appendix. I I kind of thought because this was more bid award that we would focus more on the pricing. Um but there's background information. So please if you have information related
to the design, please let me know. I think we're good for the next slide. So, um, in an attempt to, um, manage some sales tax exemptions to save the city some some additional funds, we split the project actually
into kind of two uh, different bid packages. One for the filter vessels themselves to get a sales tax exemption as well as um, a bid for the water plant and the installation of those pressure vessels. So those were bid separately,
two separate packages. Um kind of all fell under general same design. Nothing really changed. It was just a procurement package separate from a uh construction bid package. Um two bids were received for the pressure vessel
procurement. Uh the low apparent bidder at $1,913,331 to Curita America. engineers estimate um was not presented at council specifically split between the two projects. It was an
all-encompassing between the two projects of 13.9 million. So splitting out a portion of that for this pressure vessel package 2 million. It came right under that. Um water treatment plant project was a very competitive
um bidding process. a lot of involvement from biders, a lot of questions. Um, it was really good to see for a project this size that we were able to receive five bids from biders. Um, with the low
apparent bidder of a contractor that the city's familiar with, Rice Lake Construction at $9,194,600 coming in under the estimate of of around 11.9. So adding those two together is a 13.9. uh adding the bids coming in would be
11,17,931. So those are the bids. Um so would be looking for a resolution to award those bids to those individual contractors. Uh then this slide here is related to AE2S's additional services for
construction services as well as um additional services related to as I said the the well 12. So the well 12 came about a year ago uh awarding a contractor um moving into drilling. They were actually you know out 12 months. So
we're actually much closer to drilling that well now. So, uh, it just made sense to bring this package with the water treatment plant construction services as well as the well discussion. Um, specific to the water treatment plant, uh, we're requesting an amendment
for 1.3 million, so $1,367,400. This would include construction administration, uh, construction observation on site, post construction and and project closeout, as well as instrumentation and controls related to that drinking water project. For well
12, uh, is kind of a two-part here. um some on-site construction services related to the well drilling and future pump and equipment installation as well as a quote package development about a year from now um to size a pump and get
a procurement package put together for putting a pump in that well. In addition uh on this amendment request, we've have some additional services related to uh communications and marketing. Um prompted by the city
to improve some public experiences for getting information on the city's website. Uh the city requested us to put together a scope for a uh more indepth website um a thirdparty website where uh
we can populate with additional information live mapping. If you want to go to the next slide, I've got a little bit more information on that. Uh story mapping where it can show much more information related to the current projects the city is going through. um
with live mapping. Uh you know, you can put up videos and and additional uh photos, set up alerts, set up areas for uh city uh residential commentary, things like that. So, we've implemented this on several cities uh with really
great success and and a lot of good public feedback. Um city went we went through it. They really liked the idea. So, addition to this amendment would be a startup charge uh just to create the website and then we would still need to
work through if there's any long-term service maintenance contracts on that website in the future. But this would be kind of the startup populating the existing projects, a couple of the more future projects um and getting that up and running. And then it's as simple as just putting a link on the city's
website where or QR codes or anything. you can kind of populate it however way you you you'd please. Um so kind of going into wrapping all this together. Um we've kind of broken down things typically as soft costs and construction
costs when we're comparing it to what the city has budgeted through their capital improvement planning. Um you can kind of see a breakdown here of some of the uh projected soft costs as well as some of the more set. So our our design
and bidding construction services cost would be a addition a summation of our original contract as well as this amendment uh including the programming and INC which was included in that some um budget set aside for Hawinson
Anderson who's done a lot of the city's uh surveying and staking as well as coming in after projects to do as builts um geotechnical special investigations from a geotechnical firm security and IT equipment allowance uh for the city's IT to procure through
a third party the installation of um security equipment at the facility. Site seating and landscaping as I said would be a a separate um project through the city to get that accomplished after the construction period ends. Um as well as
any miscellaneous legal and admin. So, this is really just kind of budgetary numbers as well as some hard numbers including, you know, in this amendment uh alongside the low parent biders uh that we're looking for approval today as well as a 5% contingency on construction
for budgeting purposes. So, an all-in total project cost right now of of just over 13.9, which is coming in about 2 million under what current CIP is at for this project. It's not all bad news. Um, the city has
secured a large portion of funding through two sources. Uh, EPA's conre congressionally directed spending with a grant amount of 1.5 million. We're in the final stages of getting that approved as well as emerging contaminants grant from drinking water
revolving fund uh which is to cover uh as part of a grant up to half of the non-EPA amount which being that uh up to a maximum of 5 million. So being that it's over kind of 10 million outside of that 1.5 uh city's eligible for the the
max grant funding and then the ability to uh loan through the SRF program the remaining balance. Um however this only covers the water treatment plant, the wellhouse upgrades and the transmission main. This will not cover anything
related to well 12. Uh these funding packages do not cover growth based projects. The drinking water plant is related to treatment removing iron, manganesees, and radium. Uh, well 12 is is a future growth development project.
So, they've been pretty explicit that we want those items pulled out. So, that'd be engineering design, construction services, and any construction related um projects related to that well 12. Um, and then just a schedule here. So
the three projects um award today construction will actually start up pretty quickly here um potentially June with a substantial completion in March of 2028. Well 12 as I said uh drilling will start later this
summer um with some test pumping in the late early fall. Uh being that this is right across from the school, we do have stipulations in that contract that any noticeable noise or construction activities specifically blasting when
they have to develop that well would occur outside of the school uh season. So school that that location I think believe starts on September 1st. So that would be occurred before September 1st. Uh once we get some of that information, we'll develop a quote package to size
that pump and get that installed before startup of that water plant in fall of 27. Transmission main through Hawinson Anderson, they've developed their final design uh likely bidding this fall into a construction season of next year.
And with that, I will take any questions. Ryan, I have a question on the website for your marketing and communication marketing. Um, so you talk about miniature and other
cities that have used it. Is that so? It's $12,000, but and then there can be our website can link to this other website that takes them interactively using GIS. >> How long does that stay up? like what's
the start end to this option? Adam >> mayor, I think staff's idea of this was to kind of combine all of the different water treatment projects that the council's working on. So, you have wellhouse 4 that's active now. You have wellhouse three that you're looking at tonight and then the next one is the
South Central water treatment plan. So kind of telling that story of all three of those and giving tools that are outside the capability of our website in terms of GIS uh water modeling um things that will be more interactive for users
of this website um in ter it's not just a picture on on our website it's more involved than that. So um again our goal is to to wrap up the whole vision of water treatment and tell that story as part of this development. Okay. And I agree with that. It just is there going
to be additional funding after this? >> Yeah, there there's some ongoing conversations and to okay, what's the development look like? And that's part of what you're paying for uh in terms of this contract amendment. And then where can our staff or internal resources step in and make some of those updates uh to
what's out there or are we looking at ongoing costs? And again, this isn't something that will be out there forever, you know, as these treatment plants come on board, but South Central specifically is probably out in the 28 29 as far as finished product. Um, so
looking at a multi-year um project here. >> Okay. And Ben's looked at all of this for it to make sure >> Yeah, it's not hosted on the city website. it it's more of a communication um coordination between utility staff
and and communication staff and aid to us. So >> Okay. >> Yeah. And madame mayor once we create the site you know it's the cities to own um so it's GIS story book. So if the city was to acquire a license >> for GIS story book um you know they own
all rights to this this page this product. So, uh, if the city was to take on any long-term maintenance or updating, future transmission main projects, uh, any road work construction happening, that all could be populated within this product.
>> Okay. Yeah. I just wanted to, you know, not buy something that only gives us a little small piece if there's bigger things we can add to this. >> Yeah. And we did discuss this at public works subcommittee. So, council member Dunlap or Lond if you want to comment either.
No, Madam Mayor, I'll just say that yeah, I agreed with u there will probably be something that we have to do in the future to maintain it, whether that's with staff. You know, Ron mentioned that he has or could have the ability to do some
of the changes. We could probably even get our communications department to work through some of the changes. But I think when we talked about our in our goal setting, you know, being able to communicate more effectively about what projects are going on, I mean,
water is not sexy. So, the ability to get out there and show um show the public where they're where that money is going and what is being developed, I think, is a huge step in the right direction. I know we we kind of threw around a bunch of ideas in uh the public
works subcommittee about can we kind of show how the water is now, you know, being cleaned, you know, what area that affects and things like that. There is a whole bunch of stuff that you can do, but I think this is just the first step of kind of getting the framework there.
So, I I do support it. >> Madame Mayor, >> yes, >> maybe a question for for you too. Um, you know, when I see something like this, I'm like, "Yay, it's cool." But then I'm thinking, "Oh, you know, future dollars are going to be put towards
this." Does it make it simple simpler than what it is now, do you think? >> For for the communication part on the user end, which is a a resident, um, it should. Yeah, that's the goal is that it's been very successful in the other communities that they've installed the
system in is that on the user end they can click on it, they go to the link, they can dive as far deep into understanding the water systems of the information that we, you know, have them populate in there. Um and then the capability of us utilizing it
potentially in the future um independent or or in collaboration with with them um is is um a good pro or you pivot to something else at a later point in time. This is the initial fee to get the communication going and which has been a
critical component to to the residents and and especially around the water conversation and and improving our water quality. >> I'm I'm all for that, but I I just I worry we're spreading ourselves thin. So, we
just got to keep that in mind with with taking on another endeavor like this. >> Does it track I don't know if it's a question for you too or you, Ryan. Hi, Ryan. Um, does it track the kind of traffic that we would get on the website? Okay.
>> Yep. Absolutely. Um, so, you know, appreciate the question, Madam Mayor, but uh yeah, we we uh we actually spoke about we've had separate discussions um with I think it's Heidi who does a lot of your communications. Um, so we walked
through with Heidi as well as a city utility manager Kurt on kind of some of the the u goal of what this infrastructure would look like. Um, yeah, you can you can track clicks, you can track pa, you know, how many people
view the page. Um, you can get as many metrics from these types of services as you could probably think of. um you know clicks as to even you know if it's some sort of GIS map uh you know where they're zooming in on and things like
that. So there's a lot of data I in a software a type of program like this. Um there's there's just a lot you can really do from it. It's sharable like I said a QR link. Um I know some of the conversations that we had with with
Heidi and Courage was that that I think the communication side within the city is is stretched thin. So the ability to update anything to the to this extent of infrastructure would be challenging um through you know your current website. It just makes it tough in the current
format of the city's website. Um in addition you know this website's all the ADA this new ADA compliance for city websites. Um it everything on on story map is ADA compliant as well. So be following all all guidelines and
regulations. >> I mean obviously we talked extensively at the council of being more critical of ourselves to making sure that we're getting more communication out to our residents. Um, and so that's why I just want to make sure that we're not just putting something up that isn't
measurable or isn't like if if everybody's looking for this one thing, that means that we haven't communicated that that story. So, we need to then take that information and get that out to the residents somehow. So, >> yep. I think eventually it's just what do you want it to look like? You know,
it's it's could try to duplicate city's website formatting or you can try to create a new type of product. it really can do, you know, whatever you want. And I I'm by no means uh the creative type when it comes to marketing and communications. So, I would leave that
to uh the other other teammates on within our company, and they are incredible. They can do a lot within a very short period of time. They've done this for many other cities um in tough situations uh like Woodbury with um some
of that Forever Chemicals and it's been a a very valuable tool for um communication and and just communications with their residents. >> Thank you. >> Yeah, >> Madame Mayor, I was just going to say at the end of the day a resident calls you, they're like, "When am I getting good
water?" I want I want to be able to have like a timeline. It says, "Here's >> when we had tough things going on and here's this timeline." >> Yeah. And those are the types of things that within the current city's website, we've had a challenge of how to describe
that. >> Um, a website like this, you can create a a Gant chart, you know, or or a living, you know, we can make it we can give a lot more information in a more digestible way. So, if somebody I think
maybe a question to help clarify, if somebody like goes to the GIS website and they're looking at their home and they click it, they it connects them to some sort of this is the water treatment facility that will be built that will
service your area or that will be approved upon or something like that. Is that >> Yeah, I appreciate the question. Um, no, it gets a little bit more complicated than that. We do a lot of your the city's hydraulic modeling, but to actually get like a water
blending analysis would be a separate endeavor. So to I mean a lot of that would be more kind of judgment calls. I mean but we can create a map and it can have a a pinpoint and say this is roughly where right the limits of you
know of disturbance will be. This is what the project this brings you to this separate page. Describes the project. Describes the timeline. if you want to populate drone photos or or drone flyovers, if you want to populate, you know, I like I we're coming here for construction services amendment. So, if
you want to populate um some of my staff's RPR photos, on-site photos of of uh concrete pores, things like that, um this is kind of the one-stop shop where you can kind of populate all that, which it's challenging in kind of the city's
HTML format where you just got a bunch of photos and a list. This can kind of you can make flip books, you can do whatever you want on here. It's just more digestible. Doing other things like that unfortunately would be a additional service. >> Got it. Thank you, >> mayor. Yeah,
>> we do have those maps that show, you know, when water treatment plant number four goes in, where the the treated water can reach to. When we put in water treatment plant number three, how far it extends again. And then when you put in the South Central, they have maps that
show. >> Yeah, we've made maps, but I mean it we'd have to look I'd have to see where they're at to be honest. I mean, we we did some blending analysis, but I can't promise they're at the state that you're picturing. Um, but we can I'd have to look back
that wasn't >> a stationary photo and people can identify roughly where they are. I think is >> um probably just fine. I was just wondering. Yeah, I think once South Central is in plus the other two in the
west that we're you're pushing water down to the uh lower area in the east that will have you know most of the city covered especially during the winter when the amount of water that's uh required to keep up with the city needs. in the summer it becomes more of a a
challenge to keep up and then some of the uh eastern water you know may not be fully treated as as much as it would be in the west just because of locations of the treatment facilities as they're going in. Sooner or later, of course, the whole city will be uh using treated
water. >> The whole city that's on the system, >> correct? >> Yeah, >> I want that. Sometimes people get a little confused by that. So, >> yeah. And I think, Madame Mayor, it would be good to get feedback on that. And and we can create the website
without publicly posting anything. We can share the QR code with this council >> uh before it's shared with anyone else. um and we can make tweaks before it goes live. So, if there's information like that um that would be beneficial to the
community, it it's easy enough to implement at any time um easier to do it before it goes live. >> Sure. Great. Yeah, I would I would think that we would all like to take a look at it before it goes live. So, >> we're not sent an email or a question as we're out and we haven't even seen this
or else it went live at the same time. So, >> yeah, you could share it with us that would be great. Yeah, >> Madam Mayor. >> Yes. >> Um, one question I had because I I not really been part of the water thing much last couple years, but
um, regarding the I guess the construction services amendment, can you tell me a little bit more about that? >> Sure. Yep. Which portion related to the water plant? >> Yeah, I guess um, page six or or slide six.
>> Yeah. Uh so so this is construction services amendment maybe isn't the best way to word this. I would say that this is as a engineering agreement amendment that includes construction services. Um so construction services is included for the drinking water treatment plant as
well as some work related to the well. Um in addition to this amendment would be the communications uh and the INC controls and programming. So, is there something specific that you'd like me to break down scope-wise or? >> No, I I'm I just wanted to hear a little
bit more about it. And and so in this scenario, like we would have a plus or minus, right, for for ongoing work if we need to make changes. Is that how that works? >> A of sort of >> Yeah, we don't tip. We we haven't in the
past um probably not a horrible idea, but we've never in the past established a contingency related to our services. >> Okay. >> Um we always establish a contingency or at least Adam does a good job of ensuring a contingency is established
for the construction work. Uh but related to our services, you know, fortunately, I I would I would, you know, I I I say it pretty proudly, we we've had very little um needs, you know, overbudget needs amendments with
the city related to kind of services that were scoped improperly. >> Um I now I say that we we had one recently, but I I >> And this one's under budget anyways at this point, right? Um well, we're we only our agreement's only through design. >> Okay.
>> So, this would be the amendment to continue our services to provide the services for now the construction phase. Um that's kind of the way we've done it. You know, I don't know if we've really ever done it a different way with the city. Um to be honest, it's it's >> the more ideal way to do our projects.
When we give you a price day one and construction doesn't happen for two and a half years, it's really hard to stand by that price. If anything changes in design, this is a more surefire way to say that we've we've scoped our design properly and now we've scoped our
construction services based on that design. Um, in addition, knowing the contractor helps. Um, >> yeah, >> who's actually getting awarded the project? Is it Joe Blow or is it, you know, a a a more uh prominent contractor
in the area? that very much can can affect our level of effort when it comes to construction. >> Okay. >> So, yeah, this is is a wellthoughtout um fee related to the current design contract you're being awarded uh and
everything in between. >> Okay. Thanks. I just wanted to have that background. So, I appreciate that. Who's >> Madame Mayor >> with our >> Thanks. Uh who within the city are do who has oversight over that? Is it
um Ron and uh Kirk over the project and so >> right it it's been Kurt and Adam. >> Okay. Yeah. >> Okay. >> Yeah. Madame Mayor, um this is common practice for for design firms if they're
going to provide administrative services on projects for construction administrative services that you don't do that at this time of awarding for design. It's normally separate. >> Okay, I appreciate it. >> No, that's just trying to understand it.
>> Yep. >> Any other questions or comments? And we have three motions in front of us. >> Madame Mayor, >> right? >> I move to adopt resolution 2026-43 accepting bids and awarding contract to Rice Lake Construction Group for the
Wellost number three water treatment plant project in the amount of 9,194,600. Is >> there a second? Second motion by Ryan, seconded by Michelle. Is there any discussion? >> All those in favor signify by saying I.
>> I. All those opposed, same sign. Motion passes. >> Madame Mayor, >> yes. >> I move to adopt resolution 2026-44 accepting bids and awarding contract to Karita America, Inc. for the pressure vessel system procurement in the amount of 1,913,331.
>> Motion by Ryan, seconded by Tina. Is there any discussion? >> All those in favor signify by saying I. >> I. All those opposed, same sign. Motion passes. >> Madame Mayor. >> Yes, sir. >> I move to approve the amendment to owner engineer agreement amendment number one,
a professional services contract amendment in the amount of $1,445,700 with Advanced Engineering and Environmental Services LLC. >> Second motion by Ryan, seconded by Tina. Is there any discussion?
All those in favor signify by saying I. >> I. >> All those opposed, same sign. Motion passes. Thank you. Thank you. Appreciate it, council. >> Great. Next item is item 6.1 that we Ryan
pulled item 3.3 down. >> Yes, Madame Mayor. Uh, I oppose this action because our city is able to receive excellent service from our existing contract providers at a price point that is costefficient for the taxpayer. If approved, the total cost for owning a fire department will increase to $21,790,713.70,
an amount that would have covered 15 years of fire service contracts. >> Motion, >> madame mayor, I'll make a motion to uh group pay application number 17 in the amount of 1,131,8564 work completed on the fire station
project. Second. Second. Motion by Corey, seconded by Tina. Is there any discussion? All those in favor signify by saying I. I. >> I. >> All those opposed, same sign. >> I. >> Motion passes four to one.
All right. We are um under city council reports and updates. First item is heritage preservation. >> Thank you, Madam Mayor. Uh I'm going to validate with Dan here, but um our next meeting uh the date got moved and uh we
also uh couldn't take advantage of the tour um this last meeting because of the parking lot work going on at the fire station. So it's June 10th, correct? >> At 6. >> Yep. Mayor they'll tour the fire station at six o'clock. >> Okay.
Interim Chief Scott said it's advantageous because all the furniture will be in the work. It'll be essentially complete at that point. So, they'll get to see it finished. This uh the last meeting we had was a lot of fun because we had the uh time
capsule and the ladies were were putting the different stuff in the time capsule and trying to stuff it all in there. So, >> did it fit? >> Oh, barely. There's a time capsule that's like duct taped on the >> No, they actually assembled it with
screws and everything, you know. >> So, I think uh at some point they would like to um have it put in up here at the >> Prairie Center in the glass, but I don't I don't know if they necessarily want to have a public thing about it. Maybe just
a picture with with the mayor. >> Okay. So, I gave him an iPhone. That was my contribution forever. >> He made it in there. >> All right. Good. Good. >> Thank you. >> All right. Next is park and recreation
shop. Um the uh we had a great turnout for the touch of truck event. Um that was the most recent event. Um the most recent meeting >> canled >> was cancelled. Yeah. Thank you. >> Yeah. Yeah, >> that's it. Perfect. Next planning
commission, Ryan. >> Uh, Madame Mayor, the commission met last week recommending approval on items that we discussed earlier tonight. The next planning commission meeting is scheduled for June 15th. >> Next is public safety. Tina, >> ah, public safety. Uh, lots going on.
Um, we'll skip to the, um, captains. There were approximately 27 captains not narrowed down to nine um that were interviewed. I don't know what it came down to, Adam, but um that was on the 14th. I know things have updated since
then. Um discussed a lot about uh the part-time fire uh volunteers coming on, when training will be um what they'll be starting with. Uh we're looking for eventually here soon a a a fire marshal.
um one is needed. So um that is something that we'll be looking for eventually soon. Um let's see fire station progress uh startup on all the equipment Monday May 18th which is passed asphalt lift and stripe um stripe
for in that's done. So the if you haven't been over there the parking lots in all the landscaping's in um we're going to start meeting over there in June. So, our first meeting in June um will be at the fire station for public
safety. Uh let's see. The trucks are done. Pierce, they're they're done. They're going out um in July. The trucks will be delivered. They're going out to do an inspection and then they'll be delivered in July. And um of course, Jim
will be going out, our new fire chief, along with um Inter uh Mike Scott, Greg, and I believe Larry might be going as well, too. All right, we're still under city council reports and updates. Does anyone have anything? Moving on to staff reports and updates.
Adam, >> uh, mayor, thank you. Uh, longtime uh, park maintenance uh, for person. Uh, his last day will be this uh, Friday. So, if you run into him before then uh, make sure to give him some wellw wishes. Uh,
city hall work, carpet and furniture installation is ongoing this week. So, little disruptive over there on the second floor, but things are moving along nicely. And then active recruitments uh for park supervisor and park maintenance uh positions are currently available on the city website.
So, nothing further. >> Thank you, Audra. Uh thank you, mayor. I do have a little bit of an update regarding uh campaign finance reports that we have on the city's website. There was some re recent legislative action and right now staff has taken
down all the campaign reports as we figure out how to redact the required information that is no longer available. >> What was the changes? >> Uh the addresses for what people put on the reports. We'll find out more next uh tomorrow. We have training with Wright
County. So they'll maybe give us a little more information on uh what we need to actually redact. So, like our addresses were on the thing and they're not allowed anymore. >> That's what we'll find out a little bit more about. But Ray County also did the
same thing. They took them down and we have six months to get them back up. >> Interesting. >> Yeah. >> So, someone sued somebody. >> I I I don't have the background. I just we just took the direction that Wright County provided us.
>> Okay. >> Okay. Strange because it's public information. >> Yeah. >> Yeah. And you would >> think it's out there for years. >> It's been out there for years, so you would know all the information. Okay. >> Well, >> thank you. >> Keep us updated. I will. Thank you.
>> All right. Uh Dave is online. >> I have nothing to report. Thanks, Mayor. >> Okay, Dan. >> Mayor, nothing to report. >> Ron, >> uh just a couple project updates on the Mill and Overlay project. They are
pretty much done with all the uh um low density areas or the nonwater sewer areas. Uh they'll be out for probably till June 15th while the city performs sanitary sewer rehab on the urban areas.
That's a area around Target 76 Street and Peasant Ridge Fit. and uh the trihome area, Prairie Creek, second, fourth, and sixth that's on the corner of Quad Day and 42. Um we are also doing about 100 linear feet of uh curb
replacement for some poor areas. So during that time, uh that contractor will be performing that work also. Um and then Lily Pond, just an update on that park that's moving along. It's at schedule or I had so moving along
quickly. Thank you. >> Thank you, >> Jason Almans. All right, I'll try to rapid fire him off quick here. Um, >> you don't have to do that. Remember, >> well, when you hack the list that I I have.
>> Okay, >> trust me. um gas prices. So interesting have well I know happy topic. So gas prices um get up there like they are right now. Uh people that want to steal gas get
creative on how they can kind of manipulate the gas stations. Obviously most of them um if not all of them in the county including at Sego have switched to some sort of either prepayment or um having to come inside prior to uh or just simply pay at the pump. We find all sorts of different
weird stuff. There's a, you know, it's a we're in that. We're waiting to find out what the next trend is going to be from the criminal aspect of it. So, um, you know, whether, you know, obviously every people know about, you know, the the card skimmers and different RFID uh
scanning techniques. Uh, you know, are they going to be using some sort of fraudulent activity inside the store to have gas approved, you know, 20 bucks at a pump and then they go steal 20 bucks somehow. credit card uh uh declinations and so there's
all sorts of stuff that will end up happening. I'm just curious what that is going to be. So, it's kind of a wait and find out and hopefully the uh gas stations kind of kind of pick up on that quick. But like I said, when gas prices get like this, weird stuff happens, especially when it comes to those diesel
uh a lot of stuff happens with diesel, probably more so when it comes to the creativity on stuff than gasoline. So, we will see how that goes. Uh, we'll try to be updated on that. As you can tell by weather today, it's summer, so a lot
of things are going to be coming with that. Uh, you know, I always had my spiel of please lock your stuff because it's coming. It's it happens every single time. It gets nice out where people are going to be roaming around stealing stuff out of cars if your car doors are um unlocked. And if you have
garage door openers inside of your unlocked car, people are going to take advantage of that. That has been a trend now for 10 plus years just it's constantly happening and it happens literally all across any suburb, any city in uh any city in the state. It
happens in Becker. It happens in Sego. It happens in Minnotonka. It happens everywhere. So people take advantage of uh where we live and take advantage of people feeling comfortable with that. The deputies will on occasion, and this is up to them individually if they want to drive around in the middle of the
night with uh their all their lights on, so to speak, and I when I say lights, they're white scene lights is what they're called. So, traditionally, you you know, if you were to consider some 1980s movies, you know, you got the spotlight kind of thing, and that was really the only white light to
search for people, so to speak. We still have those. However, the way Guardian sets up our squad cars now is if there is a light on our squad car that is a flashing emergency light, they also have a program that we can turn it white. So, it's just a basically a big flood light. So, when you look at our squad cars,
look at every single light is on there. Each one has the ability to turn into like a individual spotlight. And so, we call them scene lights. And so, on occasion, the deputies do like to drive through neighborhoods, parks, etc. With all of that going, it lights things up pretty crazily. So, um, that's not
necessarily a we are looking for something specific. It may just be the deputy wants to have some extra light to see or simply be seen by somebody that's out and about. So, something to not necessarily be alarmed of. Some people do call like, hey, why are there squad cars driving out with other lights? Who are they looking for? So to speak, like
you never just looking for anything and everything, so to speak. Um, again, that is up to the individual deputy if that's how they want to do their strategy and drive around the entire 12 hours, shift their lights on, more power to them. a deputy simply wants to come through and they turn it on and off as they go by a park or a certain area of interest,
great. So, uh, something to be aware of. Um then that being said again I've always encouraged you know the squad cars getting off the beaten path instead of just taking you know I don't as much as we have traffic issues on all traffic complaints at this time of year with
everybody opening their windows we get the complaints cut road 19 k road 39 tons of complaints that are happening both those roads so the deputies try to get out there and hammer that at the same time the issues that we see during the summer are things that happened on
77 7th Street or on Rawlings Avenue or uh a parking attendant. That's where we're seeing. So, we're trying to balance that or we're trying to handle the traffic complaints, but we also want to balance that getting into the neighborhoods. So, um I would like to encourage them to make sure they are getting out into the neighborhoods as
well as get on the parks, go drive on the trails. We'll deal with Nick Jacobs being frustrated with us if we, you know, run over grass or something like that in a park. I can go apologize to him. He's been pretty pretty understanding with some of that stuff. So, um you will see them out on the
pads. You will see them on the parks, especially at night because that's where we have the issues. Uh finally, uh as far as the summer stuff goes, I did get a report, uh from our one of our supervisors that is in charge of our water patrol. They have somebody scheduled uh pretty much the entire
summer for every single day, weekend or not, somebody should be on in some capacity for water patrol, which is a big deal for response times. Um, obviously we have a ton of lakes, especially on the west side of the county. I think we have
290 lakes in the county that are named test. Sorry, I'm testing myself. I should know that. So, uh, yeah, we have a ton of lakes in the county. So, we got to do the patrol side of things, but as well as it's really nice to have those those guys with the expertise of all the equipment and everything like that to be out and about
for water emergencies and stuff that uh may come up. So, Some of the other things on my list are kind of boring unless you guys really want to hear about probable cause forms and how we interact with those on weekends. You know, that's pretty boring, but exciting for the deputies,
but not for >> Is it Is it something new for you guys or >> It's just a form that we are eliminating 78% of the time. >> Oh, yay. >> It's very exciting. >> That is exciting. >> It is. >> Yes. >> So, >> yay. >> So, it was on my list and I was like, that's more for the deputies, not for
city council. So, So that is all I have unless you have any questions. >> All right. Does anyone have anything? >> All right. Thank you. >> Thank you, Sergeant. >> Thank you. >> All right. If no one else has anything, then a motion to adjurnn would be in
order. So >> second. >> Well, that was close. I'd say it was motion by Tina, seconded by Corey. You both said Michelle, you all right. Is there any discussion? All those in favor signify by saying I. I.
>> All those opposed, same sign. The meeting has ended. Thank you all for attending this evening.