Okay, >> we can come up with a better picture than this though. This is not a thrilling >> default picture. Perhaps it's very mackish. >> Very black and white and very
>> someone who doesn't do any work. >> That's someone Yeah. >> Yeah. >> Lonely at the top. >> Yeah. Usually we've got like three of us there and we're all kind of
But we are Are we I feel like we're closer. Are we closer maybe or something? I don't know. And we're also way spread out. >> What? >> We're way spread out. And if I goof off, I think this is intentional because my
screen can be seen from those screens. This this is a a subtle nudge to to make sure I'm not goofing off too much >> because I can't go over there and be like, >> "It's not a very long meeting. It's not a lot. >> Perhaps not. Yeah, I I think I can make
it today. I could do I think I can. >> I'm away from Ernie. That's a great thing. >> So, he he's like homesick and let's play that. I was like, "No, I think I think you could just rest. We're not going to watch TV
when they're sick." But I'm like, >> "Oh, I I force them to take a nap." It's like, "No, no, no. You're going to be home from school. You're not going to be playing like you got to be in bed for at least >> some hours. >> Yeah, I can usually like out.
>> Hello. >> Hello. >> We have no agenda. >> What? >> We have no agenda. >> Okay. coming to change. >> What is this? I guess we all got this very confusing thing.
>> Oh, Xavier's in it. That's cool. >> Is that this one? >> Yeah. >> Some kind of like art exhibit. Emerging artists exhibit thing at somewhere. Where is it?
Mills gallery. I don't know if I've ever been there. >> That's pretty fun. >> Like an artsy >> fundraiser something or other. >> Yeah. >> That is not going to be a weekend, is
it? Probably not. Thursday. >> One, two, three, four. >> Yeah, I'm I'm getting to where I have to like do the onoff all the time now, but I have to have them on for that. And here I'm doing to get back far
enough to read. >> Yeah, I can't see far away. >> I don't know what I am. I can't see far away. >> I'm opposite. Okay. Yeah, they should not >> see. >> I cannot see far. >> Yeah. Yeah. You can't see far away either.
>> And why do they call it far side and nearsighted? Like this is too confusing. Like I can't see >> farighted. You can see here. I guess I can see >> that in case you can see better. >> No, not anymore. Now I have to take
these off and get the exact right now. >> Well, my bif focals is nothing. So, it's >> Oh, the root. I didn't realize how bad Charlotte had it and until she she like found some kind of simulator. She's like That's what all the That's what all the
stuff look like. I'm like, "Oh, >> wow." >> But like, yeah, but you you just like that's normal, >> right? >> I I was like having a freak out time and this is Charlotte, like two, and eye doctor's like, "She doesn't know any different. Like, her brain's fine. Don't
worry about it." Like, whatever the signals are, it doesn't matter what she sees because that's normal. Yeah, it almost lined up perfect. >> But did it she contacted the supervisor's office >> got the night? That's really the big night.
>> Well, when she got quite frankly Spanish language folks, they really don't require 30 days, but it's best to give as much time. >> She didn't realize that actually she she got like >> full surgery. It wasn't wasted though. It's like
>> Yeah. Some of those beed by the I mean, wait, will it move that? >> That would be great. >> That's why that's why we wasn't supposed to be.
>> Oh, she's not doing a Jamaican thing, huh? >> Hopefully. >> I don't know. I wasn't sure. >> Yeah. Yeah. >> Yeah, that's rough. Yeah, we went to Jamaica for our honeymoon. >> Do they need to be? >> Oh, yeah.
>> Mine was maybe on. They're not on yet. >> Oh, on the back, >> Jeff. >> Check, check, check. Okay, where's this? I'm going to pencil it in and see if I can figure out >> there's a switch in the back. >> This would be cool to go cheer.
>> Jeff, you got your new mic on. >> I turned it on for you. >> It is on. >> Yeah, you just got to go >> hit the hit the button. >> Supposed to say something. Is that round like? >> No, it's sunlike. >> Solar. Solar.
>> I was wondering. >> What's the green house back there? Was trying to figure that out. >> That's the church. >> Oh, okay. >> That's uh the building. >> That is right. That's the big building of the church. >> Okay. >> Not as much as it was last night during the cemetery tour. >> Did it anyway. >> That's our That's the bathroom.
>> Pouring rain. >> Yeah. >> Remarkably, yes. >> There's the parking lot. >> Yeah. This is the big building here. And this is that small. >> All right. You guys ready? >> Yes. >> Yes. Okay. We're going to kick this off at 5:30. We have all members of council
present. Um I don't have any written requests to speak. Is there anybody in the audience wishing to address council at this time? I'm going to go with I don't see anybody. So, uh, we're going to close public comment and move on to item number two, which is the online
checkbook. Mr. Cobb. >> Uh, thank you, Deputy Mayor. If you, uh, back in August, uh, council gave direction for us to, uh, bring forward a, uh, a discussion for an online checkbook. Uh the seminal county clerk of the court had offered they offer it
on their website and >> Could you talk a little closer to your mic? >> That's right. Yeah. >> Thank you. >> Let's see if we can get it here. They they offered to um to host the city's uh data on on their website. So, what we thought we would do tonight is actually pull the website up and show it to you,
show you the different features of the website. Uh also, the city of Winter Springs is also provides it. They uh it's a more simplified version. and they have a PDF is what they provide. And then thirdly, uh we looked at what can be done on our website as well. And so we'll show that to you. And actually
there's two different versions on how to do that. So um but we'll start off with this is the clerk of the court website. You can see on the first the the first page you got an open checkbook. You go there. Uh you do have it provides you
this right here is that you have two choices here with uh the board of county commissioners or the clerk of the court. Those two uh it also provides you fiscal year. They go back to fiscal year 21 through 25. And then this uh gives you whatever month you're looking for. So
right now on the screen you have January of 2025 is what you have. uh you have the opportunity to download uh using Excel or a CSV. If you click here, you can get all the information you want about that one check and it was for
$8,200. It gives you the opportunity to uh also you can sort as far as date, the date you if you're you can sort each of the different columns. If you're interested in a certain vendor, you can you can
click here and you can look for that vendor. If you type in the first letter of that vendor, it'll take you down to those. Same thing with fund name as far as what fund is it coming out of. Business business unit is the department at the county that they're using. Uh you
can sort there as well. And then as far as item name as far as what it is and then down at the bottom, it provides you with the total. If I can get down to it quickly, it provides you with the total
for that month. And if we picked a different month, I checked out, I was wondering if this was the total for the whole year. Uh because that's a pretty large number. Uh and but when I flipped it over fee to February, uh it actually changed. The number changed. So, uh I figured, okay, well, maybe it's it's
just for that month. So, that's the clerk of the court. That's all the different things that it does provide. It's a very uh very user friendly uh way of of depicting the the various checks uh that the county with for the county
and as well as the clerk of the court. Uh the city we also uh looked at the city of Winter Springs. Uh if you'll know the difference with this, the county clerk, it was on the front page when we uh first went there. You clicked on the front page. With City Winter Springs, you have to go over to
government, come down to finance, and it's right here, uh, city checkbook, and they offer uh, fiscal year 17 through fiscal year 25. Uh, if you click on 25, it gives you each month uh, a PDF
for each month of their checks. And let's click on September, which is the most recent. It gives you the check number, the date, the last name, and well, the name that it was written to, and then the amount.
Uh, it is searchable. You can do control F. You can type in I think I tried Home Depot if I remember right. Um, I got too much in there. I still can't spell. And you can see it'll take you right to
the to the Home Depot checks. Uh it does get Now something that we did notice. It does say no checks. If it's less than $2,500, they don't list it. But it is something that uh that they this is what they provide on the city's website. We
we've set it up such that you could we we created under popular links uh check registry and you click here and we've set up two versions. Uh we have an Excel and we
have uh a PDF. This is for September of 25. This is all the checks that were written. Interesting thing when you're using um no Chrome when you're using Chrome it downloads. However, if you pull it up in Edge,
interesting thing happens. >> Wait, how do you get there again? >> It pulls it right up onto the screen. >> I think you have How do you Is it there already? Can you can you explain how to get there again? I want to click on this right now. >> On the front page.
>> On the front page. Y'all know I can't find things that are on the front page. >> Was it there earlier? Scroll. >> Yes, I looked earlier. Well, we loaded it up right. Okay. Yeah, we loaded it up this afternoon, but this is the this is the um >> this is the uh spreadsheet version of
it. And it's got all the different things we did. The spreadsheet is set up so that you can do sorting of each of them and it gives you the date, the check number, the vendor and you can also do searches. Uh it you can
also do the PDF which this is what it looks like when it comes out of Avaline. This is really the raw data right out of Avaline. So we can do this as a PDF. It is searchable. You can type in anything. Like I said, I typed in Home Depot before and it gave me all the Home
Depot. So, those are two different versions that we can do on the city website right now. Uh, and so we uh what we would ask tonight is we would just ask for direction tonight on
one if you want to do the check registry, but two uh if you would prefer to do it on the clerks or if you would prefer to do it on our website. We think it's better to do it on our website since it's our data. have it housed on our website and we can, you know, as I said before, we can provide it in PDF
and as well as Excel. >> All right. And I'll open it up. >> I'm I'm perfectly fine with that. I mean, you get an Excel, you get a PDF version, you know, gives you your
options. Is there any difficulty doing all of them versus just above 2500? Is it just an easy thing to upload? >> You know, we were we were talking about that earlier. It might be better just to
just do the raw data >> say it's just time because we don't have to go through include everything as transparent as possible. >> It's fine. >> Okay. I'm inclined to this this is a great a great start, but I'm inclined to just bop it over to the the seminal
county clerk, too, so he can, you know, the searching features there and being able to look up one vendor. You know, that's what people are most interested in doing is finding out, you know, is is one vendor particularly nefarious or or whatever it is. and you would have to go
one month at a time to search for the person before you could find patterns like that. >> Yeah. On uh on the clerk site um it looks like there's two different interfaces to this actually because what what you pulled up there from the main page is different than so there wasn't a
link in the packet so I just did a Google search you know >> right that >> cinal clerk open checkbook that actually brings up something else if you go to siminalclerk.org/ org/opench checkckbook. >> Yeah, that's this. >> No, it's not that. >> It's not that. >> No. >> Oh, I mean that's that's where we
>> No, it it has a lot more controls on it. >> Oh, >> but it still says spinning in the sunshine on your screen. So that that is the format that >> punch in the top. So simolclerk.org open checkbook. >> Okay. Because that that clicked on this. Yeah, but don't do that. That's
>> all right. Let's see here. >> Well, now I got to do it, too, to see if it really is different. Not that I don't believe you. >> Open checkbook, >> but I don't. >> One word. Yeah, open checkbook all run together. >> Someone click on >> Oh, true. One's county ledger and Yeah. So the if you click the button, it goes
to county ledger and open checkbook is the full shaboom. >> Yeah. >> Interesting. >> So So this one has uh the ability to look at a specific date range. So kind of in the middle of those controls up on top.
Yeah. right above you. >> Oh, here >> like an inch up. Yeah. >> Yeah. >> So, so to me that's interesting. Um, you know, there's kind of there's kind of a few levels of how to report data, right? I mean, you can put it in a >> PDF, you know, that's searchable, which
is which is good. You go by month or something like that. You know, getting that into a format where you can manipulate it is perhaps difficult. You know, putting it in a spreadsheet, that's good. That's better, right? Um, but then here, you don't have to go by month. You can just go by, hey, I want
to see everything from, is what you were talking about, everything from a specific vendor in the last five years, and it just all comes up right here. Um, so that's the benefit of that. You can do that in your own spreadsheet if
you're able to download all the data or a specific date range of data and get it all into one spreadsheet rather than having to go month by month, >> month, month. >> Yeah. So, um, >> it's pretty good for free though if we can get access to all that searchability
without a cost. >> Now, there's one other thing, too. We're we're switching over to a new accounting system, something like that, and that's going to have different functionality. Is that what you had said in the meeting, Mr. Kelly? >> We are investigating a new enterprise
software system, but we were just at the very beginning stages of that. >> Oh, okay. Okay. So that's >> that would be a Navaline replacement and uh a transparency uh component would be something that we would regard very highly when we're evaluating those programs. Uh and several of them do have
those that are um not only searchable in terms of you looking at data but also have u like visual um call it graphic representations of spending and and your fund balances and your debt uh and then
your debt payowns and things like that. Um but that would be something that would be included uh with that enterprise software as we transition away from Navaline. >> Okay. Oh okay. I I thought that was perhaps farther along than sounds like it is.
>> Um there are additional program we were exploring um programs uh that just do transparency. >> Okay. >> Um common names open gov clear gov um something like that. uh those have a
cost and and if we were going to uh move into Navaline, the thinking is do the free option until we get to that point to where we can transition away from that line rather than pay one of these companies. >> Sure.
>> To um to do what these these types of programs can do uh until we get to that point. >> Yeah. Yeah, I probably wouldn't want to pay for something that was shortterm correctly for going to something else. >> So, uh, the only thing about this interface that I'm unable to find is how
to download it. So, you can you can find you can select that date range and you can do a search on, you know, the vendor fund or whatever, set the columns and all that stuff. But I don't see a button there to download it. Not the other interface that you just showed. It does have, >> which is not what I found earlier today.
That was the first I had seen it because I I looked and found this. Right. Right. >> Um, that one does have download, but it looks like you're looks like you're perhaps limited to one month at a time. >> True. >> Because I I only see
>> that appears to be to Mr. Cob, council member, excuse me. Uh, that appears to be an iframe of a a different kind of see how it says power by and that right. So that's just that's an additional app I think uh through Microsoft. So that's probably an iframe. So it's coded into
that web page. >> Yeah, that's that's the impression I got as well. >> So it sounds like we've consensus to at least put it online on our website monthly. So the the question we have hanging out here is if we want it to go to the the clerk's office. So my question is how much more work is that?
And is that hard to do? Is that something that's easier when we update our software or what kind of effort does it take to get it out there? >> Um, it's it it all starts with running a report out of Avaline and then how
we get reports versus uh how the clerk it would be a FT secure file transfer basically or even just an email uh to the clerk. Uh but from my understanding uh our
program just uh provides the PDF reports. We have to then take the data and then put it into an Excel format either way to get it to them. >> But the so the one we put on for like the example today, could we just send the clerk that Excel and we're good or do we have to make changes to it?
>> We would my from I did speak to um uh the clerk uh Mr. Malloy and uh his programmer and he preferred a a CSV transfer. Um so that was pro and that's common for for that kind of um data to
be transferred but either way I I I would prefer we have it on our website uh just because it's ours. Uh but >> the amount of work the amount of work >> sounds like the same amount of work because either way you're going to a CSV file. Oh, that's where we're pulling it
out of Navaline and a PDF and we're making it a CSV. >> So, if it's no more work, can we just do both? Like, I do think we should have it on our website, but if it's the same amount of work to throw it on the clerks, doesn't matter. >> Well, are there any send it to the clerk? >> Well, in Penllis County, all of them.
>> No, the only two the only two options are the board of county commissioners. >> So, no other city and seminal counties sending their information to the clerk. >> The clerk of the court. Those are the only two options that you have. >> I mean, I guess the clerk could pull it off our website if we put it up there every month. So, >> right, it's a public record anyway. So,
if we have a better searchability function for zero additional investment from anyone and he's willing to do it, why not get the better search function? >> It's more transparent looking. >> If we're going to put it on our Whoops. If we're going to put it on our website,
why not just tell the clerk it's on our website? If he wants to download it and put it on his website, let him do it. I don't want to make him have to go get a CSV file. I'd like >> either either way we would have to transfer the file either way rather than him >> right here. >> Us emailing it to him. He could just
download it off our I guess that's a good point. >> It sounds the same if we put it on our website and say if he wants to put it on it's right there versus >> Okay. So, we're going to Are we going to put a CSV file every month on our website? Because if we have a downloadable CSV file, I'm cool making the call and saying, "Hey, will you put
this on your website?" >> Well, you can. We have the Excel file. You can just save an Excel as a CSV and it's done. >> Yeah. >> So, that's already up there right now. >> Okay. >> It's It's He can go get it right now if he'd like. >> Okay. >> Yeah. Yeah. Excel you can save as CSV. >> Oh, yeah. Absolutely. >> So, why didn't we were going to like
make the columns match his columns before we sent it or deal? >> Yeah. >> Yeah. Like you'd have to format. >> Let him do that. He can do that. >> Yeah. It's not Okay. Well, I' I'd rather send it there and not make people have to take an extra step, I guess.
Okay. >> Well, I mean to answer your question, it it provides more filtering and searchability over over time. So, like, you know, you can go on here and say, I want to see something from the last, you know, I could put in a whole year here.
You could get it all at once. >> I think you could do that with an Excel file. I was just doing it. Well, you'd have to compile all of them into a single master file manually versus it just sort of stacking as you add new data to it. So, it's it's much more user
friendly at the clerk site. But if the goal is to make it less user friendly, then we can do you know in house. >> I I would prefer >> so easiest looking for consensus to keep it on our website and let the clerk of court download it to his website. Is
that where we're at? >> Correct. Well, what would make the most sense is to have a have our button lead here, have the button on our website. >> It sounds like we're good. >> So, so we'll move forward with putting it on our website and then notifying the clerk that if he wants to grab it from our website, it's in the format he
wants. >> Cool. >> All right. All right. We're going to move on to item number three, which is the Geneva Drive connector road naming options. Mr. Cobb, >> I actually just give us one second. Deputy Mayor and uh Mr. Kelly will pull
up the uh PowerPoint program and >> Okay. >> turn it over to him. See it on our new giant screens. I'm going to go here. There we go. There you go. Wait on Mr. Butterford. Thank you for your patience. Uh council,
uh like to uh uh just show you this. Sorry for the delay. We have a new uh obviously some new technology here in the the chambers. This is uh helping us uh get uh viewed
here. Give me one more second. There we go. Oops. Sorry, it's not working. I lost it. >> There we go. There you're back. Okay, we're just going to have to wing this. So, I'm not going to have any
notes here. Um, uh, let's go back. So, thank you, uh, mayor, council. As you recall, uh, council gave consensus to, uh, uh, seek public input for the naming of the G Geneva Drive connector road. And, um, we
received received 271 suggestions that, uh, uh, ran for about 30 days, uh, on our website, on social media, and in our city newsletter. and would like to talk a minute before we get started on why uh street naming
is important for emergency response. And I'll uh pull up uh this sheet here. We used as a guide uh the Simino County street naming. So it allows us to um make sure that our
street names are clear and uh pronouncable by uh they say is easy uh easily pronounced by a child and also it is um uh we cannot duplicate uh streets by
variation in suffix or uh designation. So a street, road, lane, court, drive that that type of thing. Uh, so I'm just going to run off my notes. So, dispatchers, first responders, uh, quickly and clearly need to identify where they are. And that's
why we have to be very, uh, conscientious about what we name streets. Um, as, uh, you may recall, um, we, uh, let's see. Well, sorry about that. Um,
the key takeaway is is we got to balance uh public safety with community identity and individual recognition. You can see it right up there on the screen. So, we'll cut to our our top 10 uh names that we saw. Oops.
So, these these are the top 10 as we condense them uh names of our uh street suggestions. Uh, as you'll see, we there are 14 of them because we did include ties in that top 10.
Uh, so what we can and cannot use. Um, I want you to go back and recall that we cannot have streets that are the similar or similar sounding. Uh, the number one suggestion was Caitlyn Downing. She was a little girl that battled a uh a brain
tumor and uh succumbed to her uh ailment. Uh she had 40 suggestions. by and large uh the uh most suggested na suggested name we had. Uh you can see that in Simol County there is a Caitlyn Place and a Downing uh Street. So these
uh these are unfortunately unable to be used because there's two of the same. Uh, as much as I love Sherlock Holmes and would love a Downing Street, uh, but, uh, that would be, uh, unfortunately not something that we can, uh, uh, do as, as is Rooster, the second
most suggested, uh, naming option. Um, third and fourth were Riley Green. Now, I want you to notice, uh, Riley Green, we ran this through, uh, Simino County 911 system. Riley green is uh not
uh did not come up. But I want you to notice green. Green is a USPS suffix. So that is uh put takes that one off the table for us. Uh Riley can be used but green is is not allowable to that suffix
list. Uh chicken uh is uh the fourth suggestion. It is uh u free and clear. We no one has used chicken. It is it is wide open. Uh so that is an option that we can use. Uh Owen Cash, our uh
posumously order uh awarded Congressional Medal of Honor winner. Um we did run into that that sounds like or that similar to name uh name issue. So if uh the council so asks would like uh
cashew and cash are too similar. So, we'd have to uh we could not name it uh cash uh street uh but works because there's no Owen on that list. Um you can use the first and last name
together. Solar um nothing there but uh there is a Solaris and Altoont which sounds similar. So if council would like to use salary, it being the proximity to the park, um you could use uh solar in
combination with another name, but it could not be park because that is a USPS suff suffix. So you couldn't have solar park drive or solar park way. It'd have to be solar something
uh but not park. Um, Lump Boston was another uh suggestion. Uh, it received six suggestions. Uh, obviously you'll see Boston Alley, Boston Cemetery, Boston Rain. You might say to yourself, um, I thought we weren't allowed to repeat.
Well, these were grandfathered in as they'd been um, uh, in existence long before the addressing requirements were made up um, and passed by Simol County. Uh so um Boston we could not do uh lump
we can do although I'm not sure uh you'd like to call a street lump um that might not go over very well but uh Mr. Boston his first name was Orian although no one suggested it uh that might be something the council could
consider. Uh citizens uh that was also uh uh in the top 10. It received five suggestions. It was um primarily due to Citizens Bank that was right across the street from the connector road that was being constructed. Uh Fred Rooster. Um obviously we've
already talked about Rooster and it being in use currently. There is a Frederick Avenue. So you have Fred and you have Rooster but so you cannot use them both or a combination of thereof because of that fact. Townhouse uh there is no townhouse uh
street in anywhere uh in Semino County. So that is something uh that is uh an option. Um then we also have uh Thomas Hammondry uh was a suggestion. He was I believe a teacher and a coach at several seminal county high schools. Um they
have several different uh variations of Thomas uh but no Hammond tree. So uh Thomas we would say is not a suggestion uh that we can take but Hammond Tree certainly is. uh Schult, another uh uh teacher, I
believe he was the choir teacher at Ovida High School if uh memory serves. Uh there was no uh direct conflict, but uh there is a Schultz I believe or Schol that puts it in the the uh soundsike
category. So that is something unfortunately that we can't uh recommend either. uh dragon. Uh, interestingly enough, that is a nickname for a veto anavito police officer and uh uh but that unfortunately is similar to Snapdragon. So, we're not able to to
recommend that either. Uh Del Seaman is uh the owner of the artistic hand. Uh he uh is a longtime resident, longtime business owner. Um that one uh is uh acceptable in its fullterm uh delency.
So, just to recap, uh, the ones that we went through that were okay. Riley, Chicken, Alwen, Alwen, Cash, Lump, Oran, Citizens, Townhouse, Hammond Tree, and Delse Seaman.
Uh, the lists on the right are we're unable to to say that they're okay to be used. Uh in the end, uh this is a council decision and uh you can pick any uh name that is uh acceptable to Simino
County 911. And uh so we recommend uh that you select one of these options and we will bring it back uh via resolution to you to officially name the street. And I thank you for your patience and uh with the technology and we'll answer any
questions that you might have. >> All right. We'll open it up for discussion. >> Should we leave the list up there? >> Should we maybe each pick our top two or three and see if we come to some sort of consensus on on one that best represents?
>> Um, I don't I I mean, there's a few ways to do this. So, if you want to pick >> I'm fine. All in cash or citizens. I'm I'm partial to citizens also because we we have two Medal of Honor winners
and it would be kind of rough to pick one. >> Yeah. >> Yeah. >> I love Citizens. >> Kind of like salary. So, so the package just said by itself. So, wasn't quite sure what that meant.
>> Well, we cannot use Antonio. >> Could be Antonio, right? >> That's a lot of words though. citizens though like >> URA citizens >> and that is a a hometown bank founded in 1946 uh I think uh BF Wheeler was it senior or junior Mr. up. Junior Junior
was the first president. Uh so it is as hometown as you can really get. >> The other document had had more the policies about um like the Ovito policies, not just a seminal county. Was
that in the staff report? >> I mean they have they have a lot of rules in there. >> Yeah. >> And that was councilman. It was when we did the the form online the suggest the form was simple. It was name, you know, what street do you want? Why do you want it?
>> And you know, here's your name if we can. But those weren't your name and email weren't even required. >> We got three, right? We got three votes >> for what? >> Citizens, but we still >> I guess um I was kind of impartial to all one cash and I know you said, you
know, we have two in town, but the post office was kind of an ode to the cash family and if that's like changing locations in the future, this kind of like cementss that in that area. So, but I mean I'm fine with citizens as well too since the bank is kind of closed
down. So, it's to our history as well. But I don't know, miss uh council member if you had any suggestions there. Uh well, so on the the Ovito set of names, um yeah, some of those didn't seem to fit, but I mean if Yeah, it sound like you guys wanted to go citizens and you
know, I don't have any issue with that necessarily. >> Would it be like Citizen Street? Uh the suffix will most likely be a lane or a way because it's an east west >> street. Um
>> citizens lane >> seems fine. >> Street. >> Yeah, >> it can be street. >> It could be street. Yeah, that's a street. >> Okay. Does that work for everybody? >> Mhm. >> Yes. >> Citizens street. >> Citizens lane street. >> It's fine. >> Citizens it is.
>> Citizens it is. We will um >> give us some suffix choices perhaps at the >> We will consult with Seminal County uh addressing and uh see what they they suggest, but we can put street at the top and if
there's a deviation. >> I don't know that we have a preference on street or lane, but yeah, >> citizens, we'll see what you come back. >> Streetway, boulevard. >> I don't think it can be a boulevard >> because it's not long enough or not north south enough. No median.
>> No median. Interesting. Mostly a rule. >> Most boulevards and parkways are easily divided roadways. >> Okay. >> Well, there you go. >> As as a matter of curiosity, um is this a common thing in most counties that you can only have one a street one time in
the entire county? >> Yes. >> Yes. >> With with 911 systems. >> With 911. >> Yes, sir. >> Okay. Wow. >> All right. So, I think we're good on that one. Is there anything else on that, Mr. Kelly? Are we good? >> We're good.
>> Okay, we'll move on to item number four, which is the charter review, >> Mr. Cop. >> And I'm going to up to the >> as the Well, while this is hooking up, uh the
our charter says that we're supposed to review the charter every five years. Our last referendum on a charter review was in 2021. So, we're coming up on our five-year in 2026. And so tonight, what we would like to do
is review with you uh three questions basically. Um ah here we go. We're good. Here we go. So this is what the charter says. At least once every five years after the adoption, more often if
council deems necessary, uh the city council is to appoint a charter review committee to review the charter and recommend additions, deletions, or changes to the city council for consideration. And if you remember back in 2020, appointed a committee, I believe there's about 15 people,
citizens, and they we appointed we uh secured a facilitator, Mr. Darren Eskin who was who is the uh city attorney for the city of Dand and unfortunately charter right after their first meeting we had to shut down for co so they didn't meet for a year they came back in
2021 and they did their meetings uh and they brought forward I believe it was four different ordinances for council's consideration and we put all the the questions on the ballot uh in prior years council has also appointed itself as a committee and so you have that
option what the charter requires is that you appoint a committee and the committee would be appointed by resolution. uh tonight we would like to just this is the schedule if we can one of the reasons we want to start now is so that uh the key date here is August
19th deadline to transmit to the supervisor that's what we got to do interesting thing November 3rd that was the same referendum date back in 2021 I thought that was pretty interesting but you can see if we can get an adoption uh on July 6 we do a first reading on
the 15th get it get it to you as the discussion on June 1st, then we should be everything should fall right into place for us to get to the August 19th deadline. As you can see, Mr. Vos has a lot of experience in doing charter review facilitation. So, he has offered
to facilitate the the the review of the charter. Tonight, we have three basic questions. One, do we want to do a do you want to do a resident a committee of residents or you do you want to be the committee? Uh if you do want to do a committee of residents, is there any special thing that we need to advertise
for? We're going to recommend that we put out an advertisement for at least 30 days. If there's any special things like I think last time we wanted folks that had lived within lived in the city for so many years. Uh there was also they wanted them to talk about uh what kind
of community service that they're participating in. So just different things if you're looking for some characteristic of the of the uh people who would be applying. And then of course if you would prefer Mr. Vos to be the facilitator or an outside facilitator like we did with Mr. Espine.
So uh that's it deputy mayor and I'll turn it back over to you. >> Okay. Um is there any requirement on how many people are on this committee or is that up to us as well? >> I think it's up to you all as far as how many you would like to put on it. >> Okay. I will open the floor.
>> I like how we did it last time. I can't remember how many it was, but it felt supremely well balanced. And >> I think you said it was 15. I initially was on it before I got elected. I was at the first meeting. >> Oh, you you were on it? I've I served on it back in like 2003 or something.
>> Yeah. But but again, CO shut us down, so I think I only had like one meeting and then had to wait to 2021 till they did it again. >> And we appointed someone to fill your vacancy, >> right, >> as well. And uh yes, there were there were 15 members. Each member of council
appointed three people is how it worked. And uh so I think your committee I think had >> less >> I want to say 10 maybe it was like 10. >> But then we had to have everybody show up every time or it was problematic. So
there's something to be said depending on how this is structured for having a little bit bigger number. And if you end up being a slacker then you things move forward anyway. Yeah. >> Okay. So, last time we did we all appointed three four to 15 residents.
Did we have any requirements on how long they lived in the city or anything like that? >> Well, they had to be residents. That was for sure. >> There was an application online that might have had that information on it. >> I feel like as long as they live in the city.
>> Yeah. As long as you live there. If we're pointing them, we're going to filter through what we want. Right. So, >> uh >> it's a good point. seems fine to do at the same time as last time. Um, let's see. Is this a >> I like Mr. Vos being the the person to
facilitate. Works for me. I mean, sounds like we're consensus to copy and paste from last cycle. >> Good. But add Mr. Vos >> and add Mr. Vos. >> Very good. >> Good. >> Okay. >> Can we though on the application?
Can we on the application let people know what the meeting structure will be and when it will be like the pattern in advance so if they so they can you know >> the dates of all the meetings ahead of time and time. I agree with that. Yeah.
>> Yeah. La last time what happened was um Mr. um Mr. Elkine he worked that that was the first meeting that was the organizational meeting and he worked with them. They they decided that they wanted to meet once a month. that's what they wanted to do. And he said, "Okay,
fine. We will." He gave them the charter that night and he said, "We'll do this many on this meeting. We'll do this meeting." Of course, then CO hit and we stopped completely. So, but that was how they did it last time was that they did an organizational meeting in the first meeting.
>> Okay. Well, if we I I think it's good too when people are applying, hey, we're going to meet once or twice a month and then give them the list of dates because I think that's why we get people not showing up is they they try to join a board and then they join it and then they find out when it is they can't come. So, if we can figure out the dates
of all the meetings, list them on the application. I think there'd be a lot better attendance. >> And it can't really be a Monday, can't really be a Tuesday probably. What days do we even have available? >> Thursdays are rough. I think we did meet
on Thursdays last time. I'm trying to remember back. Um I believe it was on Thursdays because or it may have been the off Mondays >> because he's got other cities. >> Well, we don't need to be there utilization
>> Wednesdays. I know we have uh I know we have public art, but I think we could >> we can work around it. >> Yeah. >> Okay. >> If can I ask? So, um, it didn't occur to me to ask earlier, but you've done a lot of these before. Do you have any insight that you could give us on do you think
we're doing the right do you think this is the right thing 15 and have us each pick three or something like that? Or is there something that you've found that works great and other things that don't work great? What What say you? >> I I think if it's worked in the past year, I think it'll work perfectly fine. I I when I first started, I had a couple
members of staff kind of throw at me, I think maybe to try to scare me, 15 members on the charter review committee. Fortunately, I've done that a number of times. Orange County has 15 members on their county charter review commission. Now, mind you, that's for a county of 1.7 million residents, but nevertheless,
managing 15 people is is very doable. So, uh that can work out well. The uh timetable on this one is I'll tell you a little compressed depending on how much they want to do. All right. And I'll I'll tell you all that since I have your
attention for a second here, I I would welcome a little bit of feedback in how I facilitate them and and you know, work them through this process. Um, one of the general philosophies I always try to inculcate in charter review committees or commissions
that I'm working with is uh if it's not broke, you don't need to fix it. It it is a perfectly successful charter review exercise to go through and say, "Wow, they've done really good jobs in the past and all of this is squeaky clean. It looks good." Or, you know, there are
two policy things that I think we ought to look at or we ought to change. and then you zero in on those. All right. In contrast, and that's that's a frequently reviewed charter. I tend to to get that. In contrast, there have been a number of times where I've come in for them to go
through a review process on a charter that has not been substantially looked at since 1925, for example. It was wild. Uh, one of them literally had a $1 head tax for every male resident to pay for the
roads. It was never enforced and for many decades, but that was one of the many things plucked out of it. But um that took a little bit more work because they're working through everything kind of reinventing whole pieces from whole cloth. So I I don't know what the past
history has been here uh with regard to charter review whether they you know come in saying ah we're not going to you know start from an assumption that anything in the past is okay or whether they come in with the philosophy ah it looks good let's how how can we make it
better I'd welcome any feedback and if there's not a strong kind of philosophy here then we'll make a go of it with the members you all appoint >> I That's Yeah, that's good. My question was actually uh Mr. uh Council Member Britain brought up to the state
legislators looking at changing things that would affect our charter as far as terms and >> Yeah, there's two things uh floating around up in Tallahassee. One is the election dates. >> Um and you know, we are we're on two-year terms. I think we'd have to go
to four-year terms. And we've had that many times. Uh we've even offered uh longer terms with term limits. and it still hasn't passed. So, but it's something we can I think we ought to just address that it may come anyway and we won't have any choice.
>> Sure. And uh it unfortunately I've a number of times had to deal with going through a charter review process right at the exact same time as the legislature being in session and changing things that would have direct, you know, implications that question. Yeah, because they're going to they
might change it while you're finishing up what they decide. or for example in Orange County where they passed a floor amendment in the Senate literally to make illegal something one of my charter review commissions had passed a week before. So yeah, that interaction back
and forth sometimes. >> For your information only, Brian, you can back me up on this, but I think the last time we did the charter review, there were a lot of uh just simple errors and quotations and punctuation things that we cleaned up. So, it should
be in pretty good shape as far as that goes. >> That's outstanding, dear. >> Yes. >> Very good. One other general philosophy question I would ask uh for the council um because there are different philosophies in different cities on this point. Sometimes when a city council
sets a charter review committee off to their task, sometimes the idea is we're going to leave them alone. We're they're going to be very independent. We're not going to give them any suggestions or direction or just whatever they come up with, what have you. In other places,
it's very clear that this is, as with other ones, an advisory board. Okay? And so, the work they're doing is important work. It's sometimes very hard work of diving deep into issues and then, you know, figuring things out and coming back, here's what we figured out. But
very often with either direction or feedback, initial feedback usually uh from the council appointing them so that they know if there's certain things you all want to look at, they go look at that. If there are certain things that
uh the council doesn't necessarily have an appetite for, usually policy related things that it might not be worth their time to spend all that time on it if it's going to hit a brick wall when it comes back to the council. So I throw that out to you just to to feel out the
dynamics of how things have worked in the past. How's your current view on how that interaction might go? >> So the last one we said look at whatever you want, do whatever you want. We're going to pass it straight on through. That remains how I would prefer to do it. Uh when I was on the charter review
committee, council had an idea of what they wanted the charter review committee to say and it and we did not say that. So, they changed it to what they wished we said and then bundled them all into a single yes no vote, which I thought was a pretty stinker move to have done. So,
I would prefer we do sort of like Simol County does. They take whatever the charter review committee says, they pass it along. If they've bundled some and not bundled others, they just pass it all straight through to the voters. And I think that is the most in keeping with
the spirit of of the charter. Anybody else? >> I think we had to address again the uh term limits and and uh term durations, but I think again I think it's in pretty
good shape. >> The terms is what council didn't like our answer on back in 2004ish. >> Is this something where we can all take a look and maybe give our bullet points and get them over to Mr. ahead of time. So, he kind of knows what we're interested as individuals, but we let
the board do their own thing and come back with their suggestions. That way, it's kind of both. They get our input, but then it's hands off and see what they come back with. >> Does that work? >> That that was going to be my recommendation is that if there is a topic, if there is a section that you feel needs to be addressed, it's okay to
say, "We want you to take a look at this section." >> You know, >> I like the individual thing, though. I I wouldn't want him to think that we all think that all the things on the list are >> well necessarily important, but if we all individually send stuff, you can just put it on the list and be like, you know, here's who thinks various things
matter the most. >> Okay. Well, so I think we have direction. So why don't we do that and then before the first meeting if you just when we come out when those meetings are, we'll make sure we send those over like a week ahead of time. >> Fantastic.
>> And we can we can go from there. >> Anything else? >> Yeah. So, so what would the application period be and when could we start? Because we kind of want to start right away, right? >> We'd like to start quick. >> Yeah, we want to get we want to get started as soon as possible. So, we'll get the advertisement out u I'm hope I
would hope this month. If not first of next month >> for if we can if we can if we can seat the committee uh either December or January, that would be that would be perfect. >> Okay. So, it' be like a 30-day window to put your application in or
>> 30-day window. Okay. All right. Well, then we'll move on. I know Mr. Cobb, you said you wanted some time at the end here. >> Uh, yes, Deputy Mayor. I wanted to um give you all let you all know that we have no agenda items for November 3rd.
So, there's no reason to have a meeting. So, I wanted to just advise you of it. The only thing that we really had was a uh ceremonial item uh that dealt with art in the chambers, but we can reschedu that for the 17th. So, so I guess there
won't be a meeting on November 3rd. >> Everybody next week. >> Yeah. >> All right. So, we have Monday off. >> Monday off. >> Anything else? >> That's all I have. >> All right. Well, then this meeting is adjourned at 6:20 p.m. >> Could have done our point.
Makes me sad.