water was sweating there we go all right we made it welcome to Ovito City Council Chambers if everyone could please rise for the pledge of allegiance i aliance to the flag of the United States of America and to the republic
for it stands one nation under God indivisible with liberty and justice for all please join me in a moment of silence it is Monday April 7th at approximately 6:30 p.m and we have all members of council present we are going to start
off with our ceremonial items so if you want to come on down and and we'll get going with item number one all right we have a special treat tonight we have Hagerty High's uh small non non-tumbling team who just won the
2025 FHSAA state championship and they brought home here to Ovito i want to introduce their coach Sarah Graham to share a little bit about what all the team has been up to this season and all the great things yet to come this year
and the years beyond thank you so much for letting us um come here and join y'all um I am as a first year coach at Hagerty I'm cannot tell you how proud I am of this team um we only have 12 total athletes on the team
and this is the first time we've ever had a we were in the small non-tumbling division and for them to win and work so hard and just make this memory and the goal that they had I I can't be um any prouder and I would not have been able
to do any of this without my lovely assistant um Madison Griggsby come on down she uh she was my right-hand um girl through all this so um I really can't thank her enough and now um your
state champions um our first is Lacy Payton Ava Skyler Ashley [Applause]
Belle [Applause] Scarlet Sadie Alexis [Applause]
Sophia Laya [Applause] and we're missing one but Alex we she's at cheer practice so she is she is on
the team but yeah but thank you all so much for allowing us to come here and be recognized thank you all right what we're going to do is have you guys go in the middle we're going to go on the edges and flank you so y'all go in the
to the left we're good but I just need everybody to the left keep going keep going everybody [Music] Everybody look towards me perfect thank you and parents if you want to get That really is remarkable though first
year coach is this a first year team as well or have you guys all together first year all together well congratulations ladies looking forward to seeing what you guys do next year and what a great opportunity to share a proclamation we need to take any and
every opportunity there is to learn more about each other and about the world around us and learn about how to be kind and that's what today is about this is a proclamation of the city of Ovido and it goes like this whereas education is a
fundamental part of the culture of the city of Ovido and we encourage people of all ages to become lifelong learners and lifelong mentors and whereas we can learn not just from teachers in classrooms but also from our parents
caregivers friends neighbors and strangers who offer to share their wisdom whereas the pursuit of knowledge and the cultivation of good character have enhanced life in Ovido inspiring the older generation to teach the younger generation both book knowledge
and how to get along and thrive as members of a productive collaborative community whereas having only one biological child he nonetheless be I think we might have a mixed up uh a
little bit of this having uh whereas a well-rounded education can nurture the unity of diverse people through encouraging acts of goodness and kindness imbued with the awareness that even a single positive act of an individual can change the world and
usher in an era of global peace and whereas Rabbi Minisha Mindel Schneersen the Laboviche reboted the importance of education and ethical teachings to every student's future personally stepped up
to make sure students had access to this sort of education and uh in his own community and inspired millions of people to have a well-rounded education and ultimately inspired the creation of education and sharing day now therefore I Megan Sladec
by the virtue of authority vested in me as mayor of Ovido proclaim today April 7th education and sharing day and I want to bring up uh Rabbi Duva Bob to share a few words and uh accept the proclamation absolutely
so this Wednesday is the Luba Trebba's birthday and every single year across the world we recognize his birthday as education and sharing day and we had the honor of doing that here in Ovido as well and the Reb taught that every
individual and in fact every individual action has an impact on the entire universe and he emphasized the importance of education and good character and he instilled the hope for a brighter future into the lives of countless people in America and across the globe and I think what it meant to say was he
although he didn't have a biological child he still pushed education as one of his uh main focuses in life and over the last four decades the US Congress has set aside education and sharing day and it's proclaimed annually by presiding US presidents on the
anniversary of the Reb's birth in tribute to his commitment to teaching the next generation of Americans the values that make our country strong this day provides Americans the opportunity to pause and recognize our responsibility to ensure that our young people have the foundation necessary to
lead lives rich of purpose and fulfillment so Mayor Sladic just signed a proclamation and this is for education and sharing day in Ovido and it's a call to everyone in Ovido to reflect on the vital role of education in preparing our
youth to be leaders of tomorrow with an emphasis on inspiring them of their moral and ethical obligation to serve a cause greater than themselves and instilling in their minds and hearts the empowering message that one act of goodness and kindness can tip the
balance of the world in favor of positivity to usher in an era of redemption for the entire world and may our city be serve as a beacon of light for people of all faiths walks and walks of life and may Ovito help achieve the goal so powerfully stated in our pledge
of allegiance that America is truly one nation under God indivisible with liberty and justice for all thank you [Applause] are we kind of
And as we go back up I do want to point out that since 1978 every single United States president has recognized Education and Sharing Day and it doesn't matter what side of the aisle you're on this is a universally uh uh supported
hard to disagree with kind of a thing all right we will move on to our approval of the minutes item number three what is the pleasure of council i'll make a motion to approve the minutes from February 17th 2025 regular session and February 24th work session
second we have a motion and a second is there any discussion no okay all those in favor please signify by saying I i all those against the eyes have it at this time we'll move on to the public comment portion of our agenda
i do not have any written requests to speak um if there's anybody in the audience wishing to address council at this time uh please come up to the podium and state your name and address for the record all right hearing none I will close public comment and we will move on to
the consent agenda deputy mayor I'd like to remove um 67 14 and 15 from the consent agenda if that's okay yep just give me one second
6714 six seven go ahead 14 and 15 14 6 7 14 and 15 does anybody else want to remove anything else okay so I will make item number six and Mr cop I should be moving these to the resolutions right you can keep doing it
as you until we adopt the new procedure you can still continue doing okay so let's get to All right so item number six will go to 15A seven will go to 15B 14 15 C and 15 will go
or 15 will just be 15 that's fine you guys got that all right so on the remaining consent agenda what is the pleasure of council i move we approve the remainder of the consent agenda second we have a motion
and a second is there any discussion uh I will ask the clerk to call a roll call vote mayor Slick I council member Bford I deputy Mayor Tikert I council member Britain I council member Aut I
the eyes have it we will move on to item number 15 which is resolution number 4594-25 the memorandum of understanding with Seminal County Tax Collector mr cobb uh thank you Deputy Mayor and let's see
is there an attachment yes could you if you could pull it up that'd be great uh this is a request for the council to approve a memorandum of understanding with the Sim County Tax Collector and what this is for is to place a kiosk over in the annex uh lobby for uh folks
to be able to uh renew their renew their tax and other uh services that the uh tax collector's office provides uh the kiosk when a person the way I understand it actually Mr andrew Bell is here tonight and he he
represents the company that will be uh uh that is putting the kiosk in there uh we they when they interact with the kiosk they will actually get a live person and they will be able to renew their tags and the kiosk will will print
the the uh the tag for them there and they can have the entire transaction take place right there uh in the lobby they don't have to go down to the tag office in order to do it so and I was going to show you a picture of the of the kiosk and what it would look like
and the city's the only city requirements are is that we provide them with the space which we we fill that the uh lobby and the annex building as you go into the building department uh and then an electrical outlet which is there on the wall already and then we will also provide them with a connection to
the um spectrum uh wireless so or the the spectrum internet and the tax collector's office and through um and their uh their subcontractor Tapoto will take care of everything else and so uh
no money exchanges hands or anything uh it's recommended that the council adopt resolution 4594-24 thank you Mr cobb what is the pleasure of council i move we adopt resolution 4594-25 do we have a second second we
have a motion and a second any discussion uh so so my question about this was we're going to have something here but we have a tax collector office not very far away on Swanson um we think people are going to want to come or they'd
rather come here rather than go just right down the street and I mean just think about do we does it make sense to bring more people in to a place here where we're not exactly set up for that versus a place over there which is right over there where they are set up for
that that's a very good question is that something we can ask the tax collector's office to answer like would this be extended hours or No it would just be during our regular business hours and I think it's more they're wanting to get and and I know we have
some representatives yes please we have some representatives from the tax collector's office and I'm sorry I forgot your name eddie back deputy chief tax collector if you if you could please come up to the podium so your name and address when when we first met when we were first met with the tax collector he
he basically wants to do more outreach he wants to get more accessible to the general public rather than one central area he wants to get out into the different areas and so Aidito he came here to and we looked at our campus because he knew that a lot of people
come and transact transact business here so I'll turn it over as Mr cobb was saying um you know our Seminal County Tax Collector's Office I'm sorry could you say um my apologies my My name is Eddie McDougall i'm the deputy chief tax collector for Seminal County um Seminal County Tax Collector we've been making a
lot of new changes recently oto is a growing city um it is currently our smallest tax collector office we've currently partnered up with ODA to be able to help us out with some of the transactions that we do on the day-to-day with so many people coming through and needing those services we
are able to file them through quickly but this is an opportunity for them to not necessarily have to go into the branch and do some of the more in-depth things these are more simplistic transactions that are very quick that they'll be able to handle via kiosk and for a lot of our elderly or some people
that are not necessarily techsavvy uh we have other kiosks available for them in Publix and things of that nature this is more of that interpersonal connection you hit a button you start to speak with somebody right off the bat so the idea not necessarily is to swarm um people
here to come and use the kiosk and not necessarily to take people away it's just an added option for them considering the fact that we are a very small branch in Ovido you guys are growing and it's the opportunity that we can start to partner up with somebody to just grow uh for Seminal County did you
have any further questions uh well no i mean so I've been to the one down here um only once I've had to be in there and I had a great experience actually i walked out of there thinking that was the best that's ever gone we appreciate it we're trying yeah um so and there wouldn't be impact on uh staff getting
bothered about because it's not their machine they're not going to necessarily be able to support it if it doesn't s work right partnered with ODA oda is in charge of of handling the maintenance of the machine um all of all of that is handled on their end um we are just in
the background to go and make sure that everything runs smoothly and again we're not looking to necessarily bog you guys down with so many people it shouldn't be much more than a fiveminute transaction I each time in and out and it's just for the simplicity of somebody living a little bit closer to here can just jump in instead of having to go and wait in
line with somebody who might have something a little bit more in detail that they have to handle in our branch they can come through and do something very simply uh with the ODA and the kiosk with a smile that'll be made clear on the website what things they can do here what things they can't you hope because I just don't want people to come
in and be mad at us because they don't understand absolutely okay y um sounds good one of the things is that they will be providing us with contact information should something happen and somebody something malfunctions let's say and they walk into the building department
we will have that contact information to be able to give it to them to say you need to call this number and we've also I I'm pretty sure we'll be set up to call them as well and say hey something's happened and I think with the technology they'll know something's
happened as well so So how would the process work let's say I want to go renew my tags they'll scan the uh the notice in and give me a sticker or so considering that the machine is actually Andrews and ODAS i'm going to let him speak on that a little bit more in depth i can give you the general but he'd be able to get
a little bit more in depth for you thanks Eddie uh good or evening afternoon not sure where we are um essentially uh what you're going to do you're going to walk up to the kiosk you'll touch a button um and that button then triggers us to handle everything from there so uh unlike maybe some other kiosks that you've interacted with
you're not going to be scanning anything or anything like that what will happen is one of my employees a live agent will actually pop up on the screen um our office is based in South Orlando so we're right off of John Young Parkway so it's somebody here local uh that will actually be handling the transaction and then it will be the same experience as
if you walked into one of the tax collector's offices or one of our private locations where we'll ask you a series of questions to basically be able to process your transaction there's a credit card reader um you can't really see it on uh the the version that we have on the screen here but imagine right in the center there there will be
a credit card reader that you just swipe your credit card and then in the hole kind of in the bottom that's where your registration would come out but the entire interaction is facilitated by one of our employees and so everything will be verbal uh to be able to communicate with the customer okay so if you need a new plate it would come in the mail i'm
That's exactly right yep you'll get a receipt out of the terminal to prove that you have renewed your registration and then our office will mail the plate to you that uh we'll we'll put it in the mail the same day that you do the transaction um and for kind of context uh we process on average about one and a
half million registration renewals every year um and so these will just be additional ones that get kind of added into our stream so we process for multiple counties across the state of Florida okay thanks yeah absolutely i got a quick quick question while you guys are up here uh is is this designed more to expand what you're able to do
out of the Ovito office or is this because the Ovito office is shrinking and you're trying to figure out how to divers disperse the offices and eliminate the need for as much real estate i would say it's a little bit of a combination of both because of the fact that we are a growing county um we do
have six offices it's one of those things where when we first established well J.R p's administration came in from the last administration we've been cleaning up quite a bit so we've gotten off of leasing certain buildings we've actually downsized a little bit um but also just because of how many people are
coming in we want to be able to open up our options to being able to provide as many options to people so that they don't feel like they're bogged down coming to the DMV we're looking to get away from that stigma of the DMV being terrible place to go and have to wait two hours to get something done um and
this is just another option that we can provide to the public to be able to better help them all right thank you any other questions thank you thank you at this time I will call a vote the clerk can call vote
mayor Slick I council member I deputy Mayor Tukurt i council member Bodterford i council member Britain i all right the eyes have it we will move on to item number 15A which was previously item number six resolution number
4581-25 repeal resolution number 2372-11 and amendment to fire administration fee schedule mr cobb uh thank you deputy mayor this is a request for council to approve updated ambulance transport fees and
incorporating those fees into the city's administrative fee schedule uh the fees were originally adopted uh with resolution number 2372-11 on August 1st 2011 uh since that time these piece have not been changed
uh and so tonight this this resolution what it does is that it repeals that resolution 2372-11 and then it incorporates uh new fees into the uh the administrative fee schedule the fees that are being
incorporated into the fee schedule are for basic life support is a $750 per transport advanced life support is $800 per transport and then a mileage fee would be $13 per mile uh this is consistent with fees that are currently established throughout Semino County uh
and so it's recommended that the city council adopt resolution number 4581-25 what is the pleasure of council i move we adopt resolution 4581-25 do we have a second i'll second we have a motion in a second
any discussion mayor Sl I I appreciate staff sending the extra information about what our collections policy is uh but I'm I'm okay with us being in line this is one of those things uh having been transported in the last six years uh this is one of those things that
insurance does sort of automatically agree is a necessity and and typically they do cover it for most people council member Barat um so one of the things that was in the packet was that this ambulance transport
fee is about 25% of our um of our budget for the the fire department did I remember that right yes yeah no that's what it says on it it's about 25% of the EMS portion of the fire department budget portion okay and
and so what what is what is the rest of it or when you say the EMS portion you're I guess I'm trying to figure out how that breaks down into like per ride or something like that i mean that's maybe not enough the EMS portion of the
budget because we have paramedics on all of our apparatus and we provide advanced life support from all of our department apparatus the um the total budget the majority of that budget is personnel cost personnel cost is uh a little over
$5 million a year to provide and that's just that when we broke up our budget our total operating budget for the fire department into um administrative EMS fire prevention fire suppression and so
forth and that EMS portion equates to about 25% of our overall budget whenever we did the fire uh assessment district okay back then so this is we recover roughly about $700,000 a year out of a little over $5 million of EMS portion of
our budget okay and this would this would take us up to uh roughly about a 10% gain is what we're looking to about a 10% gain based on uh discussions and projections from the the vendor that we're moving to we're looking at about a 10% gain in
rate of return um in transport um transport revenue that we currently do we're this will not completely cover no transport agency and and anywhere that I'm aware of fully funds their EMS portion of their budget from
transporting patients to the hospital because we only transport about 16,700 patients a year okay but yet we run over 5,000 calls a year and the majority of those calls 70% or so are EMS in nature some patients
don't get transported but we still provide that service so you said additional 10% but we're going from 400 to 7% we're going from we're going from about 700,000 in return we can gain approximately $70,000 more in revenue well I mean the amount that we're going
to charge per ride goes from 400 to 750 for a for a basic life support transport basic right correct and we've you know condensed some of those down but correct that seems like a lot more than 10% a lot of the patients that we transport are not just BLS they're advanced life
support so it's going to go from that 650 700 range up to 800 range 850 okay so it's not it's not a significant increase but it's bringing us up and it's going to help improve our cost recovery and us being able to provide that service help us uh pay for the
consumables that we use during the transports and things like that okay and you had mentioned that that's about what the county charges the the other cities in the area uh that's right in line with what other cities and and that that's actually exactly in line with what Semino County is currently charging
and we haven't adjusted our rate since 2011 so we're 14 years out and adjusting our transport fees okay any other questions no I just uh commend you chief for uh for taking a look at this i mean I was surprised when we were looked at the uh staff report
that hadn't been looked at since 2011 and I talked to Mr cobb about and I guess with going forward we'll probably look at it probably more regularly on a regular basis yeah incorporating these fees into the administrative fee schedule will allow us to look at them and make adjustments on an annual basis during budget build time it's going to
be a lot more efficient for us so again I commend you i mean 60 60,000 to $70,000 in an increase in revenues we're trying to do everything we can yes sir appreciate it i I do have some questions so the 10% increase is that just by changing the rate is or is that by swapping companies that's I mean it
looks like they're going to actually follow up and get people to pay their bills yes is that where that's coming from a little bit of both uh they just just s their projections based on last year's transports if we adjusted our fees or we had our fees based on what
Seminal County is currently charging we'd be looking at between 60 and $70,000 more in revenue plus the transition from the one company to the other we're looking at about a $22,000 a year savings in uh fees to process the
billing over what we're currently paying i do I have some concern about going from a $400 basic life support bill to a $750 bill for the same thing overnight i mean that's that seems like a lot i understand the county's doing
but but if we're gonna 14 years since we've adjusted our rates so I totally agree with that and I do think back then $450 may have been the the cost to provide service or more closer closer related cost to provide service but nowadays with the the cost of consumables have gone up so much we're
not even scratching the surface on what we're budgeting to to cover the uh the cost to provide that service to our community no I just I agree with that i just think about someone in an ambulance ride and to your point if they're covered by insurance they're good but if they're
not the majority of the right the majority of the transports are covered by insurance I guess those aren't the ones I'm worried about well that's why I I am grateful that staff sent the follow-up to one of my questions which is what is our what is our policy for going after
unpaid invoices because I want to make sure that the people who truly need it and truly cannot afford it uh that there is some mechanism for for showing kindness and there is there is that's true okay all right thank you Chief yes all right i Any other questions i'll ask
the clerk to take a roll call vote mayor Slick I council member Aut I deputy Mayor Dugert I council member Bford I council member Britain I and the motion carries so we will move on to
item 15B previously item number seven resolution number 458225 award invitation to bid number 2522 for the fire station 48 drainage project mr cobb hi thank you Deput Maline if you could pull up that map for
me uh yes thank you uh this is a request for council to approve a uh to award invitation to bid number 25-22 uh it's for the fire station 48 drainage project to Ovation Company in the amount of
$126,9295 as well as approve a 10% contingency of $12,629.50 50 for a total cost of $138,924.50 and council if you'll look on on the map here I don't know how well you can see it maline if you could zoom
in just a little bit what this entails is the it's going to be the construction of a new 15-inch D storm water uh line that's the green arrow that will take water water from the building's roof and
flow it toward the the pond there on the west it will also one of the other things that we're doing in the in the current scenario what happens is is that the roof drains drain down into the ground and they go underground into what we think is a corrugated pipe that has
failed there is also a uh swell in the back that we also believe has failed and so what will happen there'll be some regrading and the grading will lead to inlets the inlets are connected to the pipe and the pipe will take the water so we're capturing the water coming from
the roof and we're also capturing the water on the ground one of the issues in the back of the that is the administration building there is that the properties to the north in the sanctuary are all higher elevation and so everything the way that the slopes work they come down toward the building
and there's when we have heavy rains there is an opportunity for standing water and we've also experienced some water intrusion as well so u Mr um so we we uh what the idea is to
replace the the old pipe with a newer pipe uh a 15-in pipe under the ground have the roof drains coming into it then also having inlets placed into a regraded backyard to come into that pipe and then shift that water away from the
building to to the pond and uh the we did a the city did an a request did the intent to bid we received four bids uh Ovation Company was the lowest bidder and so it's recommended that city council adopt resolution number
4582-25 and what I was meant to tell you was that Mr urgane in the public works department designed this improvement and so he's here tonight if you have any questions about the design all right thank you Mr c what is the pleasure of council i move we adopt resolution
4582-25 second we have a motion and a second any discussion i I have spent an inordinate amount of time moving a swale the last two weeks so I appreciate the effort to move the water to the right place uh and I'm glad that we're taking care of that
before there's any issues council member Ro yeah so uh one of the things I was looking at in here was that we're going to remove six trees that says um at $956 each and I assume that those are the big
trees that are essentially underneath the green line there are some pretty large oaks back there yes um and I think they're contributing to the problem so those are creating some of the problem just in pushing I think
from the standpoint of that I think they've infiltrated the the the pipe that's there uh also because they there's it looks like that it takes a while for the backyard to dry out and so that's another contributing factor I believe as well that the water is not
doesn't percolate like it should and I'll I'll turn it over to Mr jurgen he can he can give you better information one of the issues with the trees are the roots so we think the roots probably damage the pipe so we want to prevent that from happening again um there's also other utilities back there so it's
just a better cleaner option to take out the trees put in the new pipe and then we rest assured we won't have any issues with root intrusion oh I mean it's always easier to take out trees and go flat right but I'm just looking at you know you've got the houses on the back
and we're really big on having uh buffer right when we have different different zonings when somebody's going to develop something like that we're you know big on spend a lot of time counting trees and and all of that kind of stuff and uh just going to take out some big ones that are providing that type of buffer
that we would expect others to put in right and now we're just going to go to the ground with those yeah i mean I a fair point but again I think with the issue of the ongoing drainage problem back there damage to the the fire admin
building I mean it just it from a engineering standpoint just from a practicality and feasibility and sustainability standpoint of the system it just it makes more sense to take out the trees well I mean it will always make more sense to take out the trees i mean it's it is it is the
easiest thing um if if you were to to do such a thing I mean just looking at the the price tag on it is this is this the one that's uh you know 126,000 um what would it have looked like to to do that same kind of drainage completely
above ground you know to to repair the swale i mean because I mean a swale is is moving dirt it's not a good it's not a good option because I mean again there's a lot there there's a lot going on back there and to try to grade a swale I mean we've already tried that i mean that was done you know prior prior
to me coming to the city and and it has not worked so it's not it's not very maintainable it's just not a good situation i mean the best option is to put it in a pipe and just get it away from the building i mean they've sustained a lot of issues over the past several years with water intrusion so it
just it just makes more sense to put it in a pipe and get it to the pond as quickly as possible so you're saying with the amount of water that's coming off of the houses and the building kind of all in the same entire the entire roof drains to the back through a series
of gutters that you know if I mean again there's just there's just a lot of water so it just makes more sense to put in a pipe and get it to the pond okay all right thank you sure any questions okay hearing no more questions we will
ask the clerk to call a vote mayor Slick I council member Aught I deputy Mayor Doug I council member Bterford I council member Britain I and the motion carries we will move on to item number 15 C
which was previously 14 let's see resolution number 4583-25 Ovito Boulevard reclaimed water mane extension mr cobb uh thank you Deputy Mayor Meline if we could throw that map up there we go now
one thing about this map it is it's it does look like it's sideways but north is north is pointing up so that is one of the things I wanted to make sure that I I brought to you this is a request for council to award bid number 25-20 for construction of the Ovido uh Boulevard
reclaim water extension uh the current uh and it's to to RP utility and excavation corporation in the amount of $888,762 also approving a 10% contingency of $88,878 for a total budget of 9
$977,660 uh this reclaim extension the current reclaim line you can see down at the bottom of the area in red uh it's just right there across the street from the gym and aquatic center and this will take the reclaim line up to and connect
with uh the irrigation system at 419 but it also goes across 419 and connects to a line that's on the other side of 419 on Inova Boulevard that line's already there but it's not energized and this will energize that line so you'll it'll take the system all the way up to uh the
the up to the roundabout up there so that's one of the things that it that is one of the benefits of taking this up up to that area and um the so the lowest bid was from RP utility and execation company uh staff
reviewed everything and recommends awarding the bid to RP utility and excavation uh it's recommended that the city council adopt resolution number 4583-25 thank you Mr comp do we have a motion for purposes of discussion only I move
we approve resolution 4583-25 second we have a motion and a second mayor Slic so I'm looking at the price tag on this thing and where there is reclaimed water and and recalling all of our discussions over the years about uh the lack of good sense it would make to
retrofit most of this part of town for reclaimed water and I I don't see what the value is um I know that under our code we require people to install places for hooking up to reclaim water uh Solar Park my understanding is is connected to
a shallow well and it's full of water and we can use that water as we have been the past few years to keep it green all of the medians that are outfitted with the purple pipes they're already green so spending $900,000 when we could perhaps better
address this situation by allowing people to temporarily use portable water to get plants established and then just say we're not we're just not going to water over here um part of my concern with extending our reclaim water service is that we don't have enough reclaim water
pressure to service the customers that we already have and we have not been able to rely on the pipe coming from Ironbridge to supplement the the reclaimed water to the customers we already have so I think if we get additional sewage from this area we may
be able to wean ourselves off Ironbridge a little bit better have more reliability so yeah thank thank you for speaking to all this Mr bay mayor I'm not aware I'm not aware of any pressure issues there are occasions when when it does not turn on well when there's when
there's an incident when there's a leak or some other incident something happens but normally we're able to serve all our residents every day but there there was that season over the summer where the pipe like we needed the additional water and it just Well we we're in a drought
absolutely everybody's trying to irrigate at one time and nobody's following watering restrictions absolutely we need a supplement but normally on a day-to-day basis we're good we're able to provide for ourselves that but also over here we just are not accustomed to having that water and I think that the solution you
know just there's there's three purposes for the line it's to extend for the downtown the redevelopment which at some point they're going to have they're going to want to do landscaping so this reclaim line actually will bring water
up to um brings up to 419 and of course we've got all this irrigation that was just installed with the widening and then there's a piece of pipe that's already in the ground from 419 up to the roundabout on a VA Boulevard and so theoretically this line takes it all the way up to the roundabout i get what it does i just disagree with having
reclaimed water at all i don't think we should water at all after plants are established so that's just a point of disagreement internal to me perhaps but yeah I get I get what I get there's also what a lot of people don't know is we're working on a loop a reclaimed loop for the city and right now we have a line
that comes all the way up Lockwood Road up to comes through Shane Kelly Park to 426 and comes all the way down to Fosters Grove so that's the eastern part of the loop the this part of the loop will take it up to the roundabout so at that point we're only a mile away from completing a loop which to me provides service reliability for the for that chunk of the city which means if you've
got a leak over here you can supply from over here so we don't have the the missing link is still to be determined on a schedule and funding but it we're that much closer with this project so that's also what I'm looking at that's a good point towards uh moving towards
resiliency right i mean that's ahead uh Mr do you have any questions yeah I mean my my concerns are are some of the same i mean it looks you know I get that it's going up there but I mean it's a
$888,000 pipe to nowhere almost right cuz because it's there's nothing there yet right so what are we what are we expecting to to go in in the areas that are to the west of the pipe with the with the widening that was just put in
you have irrigation that was just installed about 100 yards to the east of that Avita Boulevard and 419 intersection and then irrigation runs all the way almost to a veto high school but it's not but it's not charged and yet it is all currently green so why would we begin watering it when it's
already green that's what I'm not if council wants to leave it as bea grass you're right and we'll we won't do anything but it's set up I mean let's go to go back in history in 2015 i was charged with make this a green space and so we designed it and it's set up for
landscaping which I would tell you now to put the plants in would be overkill and from maintenance standpoint we shouldn't do it however if you think about the connector road the landscaping that's going in with that you've got Solari Park which has got a lot of beautiful landscaping um the little trail connector that's going in is going
to have some neat little landscaping and then if we put trees through here which won't have much maintenance once they're established I mean this this system will work and it'll look good this entire corridor will be really attractive in the future and so that's that's part of what I sent in the email today is that
that's kind of what we're looking and actually I've asked Mr cobb to do at a future work session to let me come and talk to y'all and show you the idea about what I'm what I'm thinking about and try to get some some buyin with that so that was my that's my thought for the corridor as far as irrigation goes it's not don't think of plants and bushes and
shrubs and all that think of trees of course trees that are appropriate for the design as far as pavers and sidewalks that won't be obtrusive or cause maintenance issues but you'll also like to have trees sorry I forgot am I talking or Yeah no you were there okay
i'm sorry yeah uh so I mean but you'd also like to have trees that you don't have to water ideally well the way these are set up they're on bubblers so it's very very minimal supply and yes you're right and you most likely like there's live oaks
there's crate myrtles there's hollies there's elms there's all kind of different trees that are proposed through here and we still have to determine what they ultimately need to be but the idea would be yes they won't use much water and they're on bubblers so it's not so we're not really the the landscaping that's proposed through here
won't be that much of a user so to speak so I almost feel like if you're already set up to present this to us in a work session perhaps should we table this until after such time you made the motion
i I kind of like that idea um but I guess it depends on feedback let me keep going down go down the line council member Britain you know this is one of those things that we need to look down the road a little bit
it's may not be the obvious uh benefit right now but in the future it it does provide almost the capability for the the loop you're looking for for resiliency and if we need it down in the uh the new downtown
it's going to be there so uh we could pass on this or or not but I think in the future we'll be doing it again and again it'll be more expensive council member Potterford yeah I'm in I'm in the same camp as uh Council
Member Britain i mean again we got to we got to look to the future here you're looking to develop a downtown area um you know we have the opportunity to expand our reclaim which we have talked about that is one of our goals is order to expand that reclaim you know we'd
love to have the whole city taken over but I mean it's going to take a long time I know to get the if ever to get like me manor or Bentley Woods or McKinley's Middle but I mean again we're we're expanding and it's a step in the right direction and we got to look to the future so
okay and I guess I'm up last so I will say you know St john's is always saying get off well water uh it's not good for water quality they don't know how much you're pulling up um I agree the more people we can get to stop using portable water to irrigate the better but I also know if we don't put in the
infrastructure to have the alternative if they still want to water plants they're they're going to do it the way we don't like so I don't know seeing the way prices go up as well I don't think we should push this one down the road either but you are the motioner and the
second so it is up to you guys on if you want to amend your motion or we can go to a vote i would like to withdraw my motion and propose we table this until after we have a presentation from some people from the Seminal Soil and Water
Conservation District and uh some students who have been working on uh some educational efforts that should be on the agenda I believe April 9th or two weeks from today okay so we have a motion to table it until what day is
that let me let me tell the date table it until uh April 21st do we have a second i'll second we have a motion in a second to table resolution number
4583-25 is there any further discussion before we go to a vote on that i I have I have one more thing um you you're talking about getting getting people off portable water and and that kind of thing and providing um you know providing the ability to do that um so
that is one thing that the resilience would give us um but it's hard for me to get excited about resilience on reclaimed water because it's it's kind of an optional thing it's not like people's taps get get turned off so it seems like one of those things where you know it could be less resilient than
than portable um and that might be okay um the the other thing is is that as I understand it this here would would really only serve to um to water city- owned property and things that have yet to go
in on the west side there that is correct so as far as like what what people would do with um their own water portable versus reclaimed we're talking about city doing it right and whatever was going to go in there is probably going to be mixed use anyway and they're going to be under um you know
restrictions regulations that are going to be more strict than um single family housing would be watering lawns right so where we don't we already don't u allow portable water for um commercial properties right that is correct um so I
I think in in those senses it's um I I don't think it's an eitheror with either having this or having people using portable water for the same things because this is going to serve things where portable water cannot be used anyway yeah it's not related to a
portable water supply right and from my standpoint it's about redundancy and being able to complete that loop someday and I've already got a piece sitting there between Avita Boulevard and the roundabout that needs to be connected so it's been sitting as a dry line for many years and needs to be needs to go i I
don't remember how long this said it would take to to do this construction yeah it should be done within 6 months easily so that means that at some time in the future we could turn something like this on and 6 months later be done and have it well if we if you're talking
about rescending the bid and rebidding it it'll cost a lot more money well would we be able to it seems like if it's only going if we were to say we're not going to use it to water city properties we could require the developer to bring the line to them could we not or use impact okay we're
back to Yeah back to Should we So okay so I am going to call a vote on the motion on the table right now which is to table it so if I can ask the clerk to go roll a vote mayor Slick I council member I deputy Mayor Tugert nay council
member Bterford nay council member Britain nay so the motion fails um Mr cobb are we able to put another motion on the table uh yes you are so I will entertain if there is another motion i will make a motion to approve resolution
number 4583-25 i guess I'll second we have a motion in a second any discussion this is what we talked about before i think we got to we got to look to the future here and I mean I understand the argument thinking that you know you want to move away from it but again I think it's going to be very hard to get people to move away
from from water and their landscapes and we can do reclaim it's going to be better and not doing well so I think you know one of those things we got it out the bid we got our lowest bid the longer we wait the more expensive it's going to get especially nowadays council member
Britain um Bobby our our reused water comes from the wastewater plant at penalo yes sir and the occasional supplementation from Seml County from down from from southern Lockwood from Lockwood yes sir down at Lockwood old Lockwood
so we're growing or building stuff uh do we have capacity at Alfa for for more sewage process we have uh our permit permitted capacity at at the wastewater plant is 2.4 million gallons per day now you don't turn that around 100% you get
what about 90% Steve so we'd be over two million right now we're doing what you know what our daily 1.9 1.9 so we're about at it until we until we get more flow coming to the plant can produce more okay so we've got capacity to Yes sir to to grow and then
that could be used yeah and with our supplementation as well we still have plenty of plenty of reclaim supply available okay thanks any further comments oh Mayor Slate uh $977,000 just seems like an awful lot
when there's a lot of green without having to tap the reclaim system that's it council member um so I mean again this is not going to affect uh anybody watering with portable water this doesn't get anybody off of portable
water no sir it it it does nothing uh for that um this this whole thing um I should have brought this up earlier sorry I had it written down but um is contained within the CRA boundary is this something that the CRA could pay for technically yes however this is
predates that before we ever got involved with utility projects in the CRA this this project's old several years old but it could be moved to a CRA project hypothetically as long as the state level statute is not
changed this session correct as well that and then as well there is a statute regarding when it's placed in a capital improvement program in other words we would have to take it out of the capital improvement program for a year and then put it back into the CRA program so
which would basically put it off for at least a year and we would have to go back out and rebid it i'm okay with that obviously but okay that's all I got and I will just say on my end 977,000 is a lot of money but I also know with the state of the world right now there is no
way that number is going to go down if we do this in six months right and understand the there's contingency built into it that 977 has 88,000 if we don't spend it contingency it goes back in fund balance right so it's only there just in case yep with that I will ask to call go ahead just as comparison Bobby I
think we paid 35 million for the water plant to to have this capability yes sir so it's you know we paid a lot for that water plant we might as well get the get the reuse out of it and and the capacity out of it i will ask the clerk to call a
roll call vote council member Bford I council member Britain I mayor Slick nay deputy Mayor Tugert I council member A nay the motion carries thank you Mr
white uh we have no public hearing no first reading ordinances so we will move on to resolution item number 18 which is resolution number 4585-25 Twin Rivers Golf Course Force Main Leak Emergency Purchase Order mr c
actually I'm going to have Mr wyatt come back up i thought after he's going to give the presentation tonight i shouldn't have sent you away well the the big news is is I don't have a formal presentation but usually I'm up here telling you something good or bad however you want to look at it but tonight I get to show you something and
I'm sure you've already seen it over to my left and I don't know do I need to will it any closer or can you all see it from there is it on the camera um I wanted to show this so this is the pipe that failed this is what we're we're paying for with this resolution and so
the holes were on the bottom of the pipe this is quarter inch thick this is 10-inch ductal iron pipe so it and it corroded from the outside in this wasn't an inside out failure so that suggests to me that there's corrosive soils so
and what I wanted the reason why it's important to me why I wanted to share with you is we have three more like this that are out there that need to be replaced now they're in our CIP this one was not in our CIP because it was literally hiding hiding in well I was going to say hiding in plain sight but actually it's out of sight out of mind
because of where it was over by hole 16 on the golf course said "You know where that is?" Now I do cuz I don't play golf but it it was hiding out in the woods and if it wouldn't been for I believe it was a was it um a boar tracker or whatever yeah hogs I guess yeah so somebody hired
by the golf course to go out looking for hogs found something else noticed a smell they determined they had to cut their way in by the time they got there found this leak and they put a camera in the line like 100 feet closer to the river and they found more brittle pipe so this is one of the situations where we got to replace the whole thing so
1,200 ft later a directional drill and that's this is what this is what they replaced it with this is highdensity polyethylene pipe now the one they put in the grounds got green stripes for force mane this was blue this is off another piece that we had something to show in the office but this is pretty
thick plastic pipe and so what they do is they they take 20 foot sticks and they fuse it together and they board it under the river it's about 30 feet deep in its deepest place it's connecting um on two end points so that's what we replaced it with is that going to have any issues with the uh soil issues we
had this should not at all this we should we can forget about this for the next 50 years hopefully or longer so but it that's significant to me i mean it's stuck the line pipe and and what's more interesting this is part of the pipe that we purchased from Alfa
utilities so all of these projects I just mentioned they're all that were purchased from Alfa utilities so the pipe they put in whatever reason and on 419 it's also had similar failures the two we've had the two leaks we've had on 419 have been outside in corrosion problems so we're getting
ready this year we'll be replacing the one in Live Oak uh from the lift station up to 419 and then the design for the one on 419 basically from Live Oak Reserve Boulevard all the way to Lockwood that's that's actually budget this year too so where does this one go it's an,00
this one was,200 foot drill and it basically goes from Riverside subdivision to There it is right there so that's the basically the southwest corner of Riverside across the river to the northeast corner of Twin Rivers okay and what you don't see in that
picture which is significant to know is so they they they installed three pipes at one time so you've in within that easement the the southern pipe was this force mane that force mane right there the middle pipe was determined an effluent pipe so I suspect it was for
reclaiming the future but was never connected now the northern pipe is a water mane and it's still in there so at some point we're probably have to replace it as well but the the nice thing about the the water man is we can isolate it and there's two other feeds
into Riverside so we can still get service to Riverside without ever having to touch that line but this thing was installed in 1988 that's what the record prints show all three of them were yes all three of them 1988 and they're all ductal iron and I can't imagine what the
water man looks like at some point we're going to have to test it and see if it's leaking i was going to say how do we We haven't scoped that out we haven't that's just one more thing to add to the list it wasn't planned so just wanted to make you aware so that's why I'm playing show and tell tonight just to show the pipe that these
things happen these are the things that we have to plan for that that aren't on our radar and they just pop up now were there leaks along the whole 1,200 ft no sir no this is the main one well this is the one we found okay and the pipe the when they put the camera in they got closer to the river and it was brittle
they could tell so I can't I mean if I don't if I don't replace it now that's a potential environmental disaster i mean into the river so well they're putting the camera in the pipe right they put this camera in the pipe and this failed from the outside in so it could be thin and look great on the inside yeah so
yeah i mean we got lucky actually with this one because this one was actually it took me about 45 seconds to walk from here to the river and it was it's in a wetland of all things and there's low spots along the path and so it was filled full of you know unpleasant stuff and so that all had to be pumped out but
just imagine if it had been in the river in the river you know this did make its way over land to get in the river but imagine it had have been in the river so not good anyway that's my that's my presentation thank you thank you uh did you have a question before we Yeah yeah
so you said there were So there's this one there's the two others that are that are made of similar material yes sir but one won't ever be used one won't ever be used there's a middle pipe that was that's labeled effluent that we didn't even know existed oh we purchased it when we purchased Alfa Utilities is one of those things sometimes you don't know
what's in the ground well come to find out later on there's this other pipe it's it's a river crossing basically it doesn't go anywhere and but the water man does connect Riverside to Twin Rivers okay and and that one you stated is on the capital improvement plan it is not we're we're going to have to go investigate it at some point and
determine if it's leaking or not okay but at least that's clean water exactly okay i guess I misheard that okay yes sir so we'll have to at some point at some point yeah that's not on the CIP so you can assume another similar probably a million dollars at
some point okay all right what is the pleasure of council i move we adopt resolution 4585-25 second we have a motion to second any discussion mayor Slick it had to be done council member Broader
let's go get done council member Britain good council member uh nothing no here and I'm good too thank you and I will ask the clerk to call a vote mayor Slick i council member Botford i deputy Mayor Tukurt i council member Britain i and
council member I and the motion carries we will move on to item number 19 resolution number 4592-25 work order for owners representative services for the police annex building mr cobb uh thank you Deputy Mayor this is a request for the
council to approve a work order with ZHA Incorporated to provide owner's representative services for the police annex building uh and to also to approve a budget amendment uh if you remember from your February 24th work session uh ZA made a presentation at that work
session the council's consensus was to move forward with the with the construction manager at risk risk method uh this is the first step in uh in implementing that uh and that is bringing on the owner's representative uh Mr rick Melon from ZHA is here
tonight he has a presentation for you uh this is a if I remember correctly a 27-month program that they will be with us they will be representing us in working with the contractor and any of the design professionals and so I'll turn it over to Mr melon and let him explain to you about the owner
representative services thank you thank you very much mayor and councilman thank you council people um thank you for having me here we may have gone over some of this information as an intro a couple months ago just to give you an idea of
what CHA does just to give you some background um we're a 40-year-old firm we we were designed and and built to do nothing but what we do now which is represent owners in the development of their capital projects and we primarily
work with governmental institutional uh clients we do very little little private and what what we work with is um a lot of different cities counties airports schools hospitals um are basically our clients and what we
bring to the um table is we have first of all a lot of governmental experience i'm not going to tell you all about these you you've seen probably seen some of them around next one and then um this is the criminal
justice building that we were did back in the early 2000s got to get my glasses on um and we are working with Semino County and Samford on other similar projects um I did want to just quickly
go over this this is a a slide we put together that kind of shows how our process works and it really starts with the beginning which of the um go establishing communications and and the the um goals and
objectives and as it goes around to the clockwise to the other side we we go through the programming the the contracting the actual project management and then we work through different avenues to risk manage the
risk of the projects as well as cost cost management um so we we are involved the entire time next page just shows you we we have a very diverse group and we we believe in
team um play so I would be the the uh main point of contact and our um that have a a project manager then I have other architects and engineers that are in in
the organization that will come in and out of the project during different uh phases to just give some expertise on different reviewing design submitts
um working through the contracts looking through you know the contractor's uh requirements so we bring people in very sparingly when they're required so that they have all the knowledge that they they they
need the next next page just goes the first first and most important thing is really setting the goals and the objectives and clearly defining everybody's responsibility and the communication um because communication
is key to making this work not just between our team and and you but also with the designers and the contractors um and we have we um utilize protocols and hierarchy to make sure that we are getting the best information
to everybody as we're going through the process and then at the end beginning of the end of the first phase is really developing a project plan that makes um sense for what it is you are trying to
accomplish um in this case um I'm not going to go to these because what's probably the most important is if you go a couple slides when we are here last we talked about different options on where you where you could build a a building andor
an annex and ultimately the decision was to move forward um first of all in in utilizing if with whatever project you put together with a CM at risk um contract All right
um we and we're we're going here with an initial program of about about 10,000 square feet that we could build with with new facility and some amount of money to renovate some of the interiors and so the first thing that we're going
to get involved in is really defining what that program is and it's somewhat complicated because we got an older building with with not easily um renovated because the way it was constructed and you've got a lot of
people in there so the first thing is what's going to go in the new area what's going to go in the existing area what are the opportunities for in addition to building with whether it's 10 or 11,000 you know whatever that
number comes to that meets the budget uh what can we do to make sure that the the ex existing space is functional and if you've walked around there there you can already know that they're walking all over themselves so our immediate uh
things that we're doing is is we're working with staff to put together an architectural selection um once we get the architecture um selected you know we'll negotiate the contract with with them for you and with
your input and then we then we would start that programming process with the architects engineers looking at the details of what it is as I said do we want to put there what's the most important um which is like likely the
most expensive space is the stuff that you're going to put into the new areas where you have room to room to move and then once we finalize that program and we'll also then start the selection of of a CM at risk contra uh
contractor and those are the immediate things that'll that'll go on all in all that this first phase of getting the um from here to having the team developed is going to take about three to four to five months and then then from there
we'll have a fully defined program and full team all on on board and then from there we just move into the design and move into the construction phases and um as I said we we do work as a team and we also make sure that
whoever we're working with as the architect text engineers contractors we're working very closely with them to make sure they understand what your requirements are and what we're expecting of them and you know we maintain contracts or we we ne negotiate
contracts which gives them clear clarity at what their responsibilities are and so we don't really have any problem working with them to say okay you've contracted to do this you're going to do this and we're going to get the best that we can out of that um the the the
designers in the contract contractors so that is basically our role and the other thing that want to end up doing with with with that is to see whatever we can save so we have as much we can make as much productive space as possible with
what's available here okay thank you uh we have a resolution is there a motion on the table my computer went to sleep i move we approve Oh I've got the wrong one pulled
up i'll make a motion to approve resolution number 4592-25 do we have a second second we made it uh okay any discussion uh Council Member Bonford no it's been been a long time
coming and obviously I mean we you know as we talked about the uh the owner's representative services I think we obviously need that in order to help us through the process so um u I definitely think it's it's it's worth it to get it get it going and have you guys back back
there to help us get through this mayor Slicky we've been working on this two years let's get it going uh Council Member anything further council member Britain well uh that's a pretty aggressive schedule we're going to have a designer on board
in six months oh yeah okay it's already ready to go out okay so you know I've worked in this type of environment this is really the best way to do this to to limit the risk that we're uh we might be exposed to because it kind of spreads it out over the architect engineer and the
construction contractor so if you guys do your job good all of this should fall in place and that's that's what we need you for right and in terms of the um the timing is put together a schedule with staff and talking about the amount of time they need to respond and or or ask
questions and then to get it to uh council the first thing from council is going to be selection and this second is the negotiation of a a fee okay and I know we'll get to both what's that i know we'll get to both okay all right
uh I I agree with with uh council member Britain over here that was my question too i think uh Mr k mentioned a 27month contract with you is that through the end of build we expect to have this done in 27 months it's doable that is I mean I hope you are right that's an
aggressive schedule uh as far as architect selection um we have two really different projects kind of at the same time right we have a refurbishment and we have a new build and that's not always the same firm are we looking at two different firms or a bigger one that
can handle both or I guess we're going out to bid and see what we get in that regard first and foremost probably um firms that has that kind of um knowledge with the the police more than anything because they'll they'll they'll be able to figure out how to do renovations and and
new building new building's fairly straightforward the the other one's going to be more problematic and as I said that's going to be the hardest thing that we deal with is coming up with a really good program that incorporates the best of the existing
building with what we can build new yeah no I agree that's the tricky part it's always easy to build fresh but uh retrofitting something is always the hard part right okay i think we're good on questions anybody else so I'll move this to a vote uh with the clerk
council member Bodford I mayor Slade I deputy Mayor Tukurt i council member Britain i council member Aught i the motion carries and we look forward to working with you guys me too we're excited thank you thank you we will move on to our discussion items item number
20 which is code of ordinances section 38 through 99 rates subject to review mr cobb uh thank you Deputy Mayor this uh this is a discussion item so we will be just looking for direction tonight and then we'll bring something back to you
in a more formal uh measure at a later date um we if you'll remember back on March 3rd you uh the council adopted the renewal of commercial solid waste franchise agreements uh with the adoption of resolution number
4575-25 there were nine nine agreements were renewed uh six of the franchises have uh executed their agreements uh one of them has I guess decided not to continue uh providing commercial services in a veto and then two of them
have uh they've had an issue with a portion of our agreements it's agreement uh section 16 of our agreement and Maline if you could pull up I just have one slide here for you and this this is provided in your agenda memorandum but section 16 of the agreement talks about
providing charges and rates from the commercial garbage collection and it shall be subject to review and approval of the city council and this is a reflection of uh section 38.99 of the code of ordinances which requires the
rates of collection for the private waste collectors to be subject to the review and uh approval of the council now uh we did receive a letter from waste management they're the ones that have uh they've they've taken the the biggest issue with this and they're claiming that their rates are
proprietary and that they should not be uh provided to the city and that they should not become public record and so what we're here tonight is to ask you for direction on whether or not we should continue uh with section 16 within the agreements as well as
continue with section 38.99 or if you would want us to remove this requirement uh from the program thank you Mr cobb and I will open the floor on this one um so feel free to chime in so what is what is new about this um because we've worked with these
companies for a long time and is this a that's what I don't quite understand here and have there been objections of this type i don't think there I I don't think that I don't think the city has ever really pushed it to be honest i think it's always been in the agreement it's always been in our code but we've never been what it's never been
something that we've pushed to get to collect those those rates and we were working with our solid waste consultant and they were like you know you really need to ask for these things because it is required under your code and so when we started asking for it that's when we
started to get the push back is the concern we're undercolcting in those areas uh I no I think it's just we were just trying to implement the code is what we're trying to do and uh I we we collect 9% gross that's our fee and then we also have a little administrative fee
as well but uh but for the most part everyone's been pretty diligent about paying so this is all commercial it's just commercial yeah just commercial and we got eight eight franchises we have nine total of which six have already
executed their agreement six are already done and two haven't so I mean but somebody let's say you know somebody opened up a Burger King to reestablish Burger King in a veto and u wanted they can pick from any of these they can pick
any of these but they can pick any provider that they want uh right when the pro if they let's say they pick a provider that does not have a franchise agreement then we would want we need to get a franchise agreement with them but is this impacting residential areas at all no no that's a completely different
subject and a different contract yes so what does uh knowing their rates do for us on establishing the the agreement i think from the standpoint of being able to and I think I know Mr mr hall looked into it as well it's it's more on the
fact of being able to verify that we are collecting the 9% uh and making sure that when we do receive our when we receive the audits that we're supposed to get at the end of each year that we can match everything up oh so our rates are based on a percentage of what they
It's 9% of gross revenue okay so we we could back into their uh their rates couldn't we we could or we could ask someone that they service what they're paying and some of that actually we did have an incident with one of our local
businesses where they were dissatisfied with their provider and u they uh I guess through the argument they came to the city and said can I see the rates that I'm that I'm supposed to be paying and I guess they were charging them a different rate you know so
and and that's the reason why I would like to see this leave because each individual waste hauling contract is so unique restaurants are sending out wet things they go to one part of the dump some people are doing construction materials they weigh a different amount
so whatever they turn in is bound to be inaccurate and I think it it just sets these people up for failure and sets up residents and and small business owners for disappointment because there is such a great deal of variation so I'd like to see this removed um we've never my
understanding is we've never asked for it before and the companies that are objecting to it uh one of them is our waste provider and another one does a lot of business all around and it just does doesn't make sense to me especially since in our existing contract we have a
provision where they have to provide us an audit and if we don't believe their audit we can bust open all of their books so they're giving us all the information anyway in in hindsight so that eliminates the potential issue of a customer calling up the city and saying "Well I'm being charged the wrong rate."
Well no for the style of contract and the number of tips you get per month you may be being charged the exact correct amount um and and it is a very customized thing so I'd like to see this go so that if that's the case someone complains about the rate they're paying
u we can go back in and say "Well that that rate's too high or too low based on the the receipts we're getting from the company." Correct well I mean as far as right now it would be we would just we would provide them with the rate sheet that's on the agreement that's what we would provide no well if we if we don't
have the rates we don't have the rates then trust right all we could do is look at the audit and and like you said back our way into it or or look at what the complaint is saying they're paying and then look at the receipts we got from the the
contractor yes we could look at that and back into it so we we in effect there yeah yeah as I recall this this this came about um I know there was going to be a conversation which never happened that they wanted they didn't really
object to submitting the rates to us they just didn't want them made public they wanted to be exempt from public records and and I had to tell them there's no exemption available for that if if you submit us the rates they're public record we can't we can't refuse we can't refuse to give them out now the
only way these are discoverable is through a public records request so you know business calls us and sends a rat sheet we really can't i mean we had it would have to be a public records request so uh the when I looked at it uh
you know the fact they pay us a percentage of what they take in how do we know to verify that except at the end of the year and do audit and audits are expensive uh you know if you do an audit it's expensive but they do the audit they pay for the audit and they are responsible for it they can but we can
challenge it if we wanted to plus when you think about it they do have to submit us their calculation each month that's a public record that could be that could be requested anybody could request that and a restaurant can do it for you for for what they've what we've
collected from them exactly i mean that everything everything we do is public we can't there are exemptions available this is not one of them so when when we talk about rates and and forgive my ignorance here the packet on this was was pretty light on some of the details but when I'm having a hard time
understanding what difference the rate makes if we're collecting the 9% on the total bill don't we only care about what the total bill is that a restaurant or somebody is paying they charge different rates for different services right so uh
you know if they say "Oh we collected 15,000 this this year this month." We don't know what that is and they have to give us the breakdown because they're going to charge more for some more if they understate or whatever we have no way of knowing right so for example um like the mayor brought up a restaurant
example perhaps they have a certain amount of wet food garbage they have a certain amount of office supply garbage maybe they push a lot of paper in this hypothetical restaurant right um the the waste hauler is going to charge them a rate according to certain
volume of this and a certain volume of this they're going to get a bill for a certain dollar amount right we collect 9% of that dollar amount right we don't collect a different amount based on whether it's wet garbage or office supplies or or whatever right we we are
supposed to get a percentage of of what they collect correct a percentage of what they collect right so the only thing that we should care about is what the bill is we don't need to know what their rate per pound for wet garbage versus office versus construction versus
whatever it doesn't it doesn't change anything to us is that a fair assessment it is but we have no way of know what they're calculating is correct i mean we have no way to verify even if they tell us what their rates are we still have no way to verify but that's between them and you look at the bill because the
bill the bill the what the report they send us each month will break it down is I I will say some cities charge it some cities require it some don't because I I research that there are cities that do require there are cities that don't okay so hold on to rain it in here um we're
looking at whether or not we want to allow them to not give our rate sheet or not that's as simple as it gets and if it's causing us any problems and I'm not seeing that it's causing any problems unless I'm missing something did anybody here identify a problem the the problem I I see is residents coming and trying
to bring us into arguments with their waist hauler based on a rate sheet that does not reflect that person's individual situation so it almost causes more problems to ask for this it I think it causes problems to have a rate sheet that then people try
to use in ways that don't make sense so I think we have direction here to forgo this requirement is that the consensus I'm hearing yes yes you have direction okay okay what what what we'll have to do then we will be bringing an ordinance
okay to unity to delete that that section and then we'll fix we'll just administratively fix the agreements right okay okay sounds good thank you but council just real quick sure the agreements that have already been approved will have to come back for amendment okay fyi
so okay the six that have actually complied that'll be similar to the thing we passed I guess at the last meeting so that that same kind of That's what you're talking about yes sir minus one section and reumbered i didn't hear you i'm sorry i'm sorry i said it fast minus
one section and reumbered oh right okay all right thank you Mr wyatt all right we are moving on and we are up to the city manager's report i have no report deputy mayor the city attorney's report uh I have no report either oh I'm going to disappoint everybody um my report is
up next so I had um attended the cow meeting last week at uh Longwood so they did a really good presentation on what they're doing basically recovering from Hurricane Ian just like us they have a lot of uh storm water projects with culverts blown out
that they're working on um so very much on the same timeline they are about to start working on some of them so we're a littlehead in some places too but one of the things they brought up was they are applying for the first time to the CRS rating system and I believe we just got an email a week ago that we just got
upgraded to was it class 5 yes so um a lot of cities participate and a lot don't so it was good to have it come up on Calo um that all the cities could look at who's participating and it it directly saves residents money if you're in a flood zone so um we were talking about 5 to
10% but we're actually now saving residents 25% in some areas on our flood insurance so that is something we should commend our staff for and getting us into that program earlier and keep building that up so that's a that's a great thing right for them um we just went through our health and wellness
center right before this so that was it looked great uh happy to get that one open the next cow meeting before I forget is hosted at the city of Ovito so May 7th if you guys want to put that on your calendar um and I don't know if Mr beldin's still here but I did I know
Riverside Park is open so I would love to see if we can host it over there and show off the building reopened as a uh senior facility as well um so that's that's something I don't know if we've done like a if we plan on doing a ribbon cutting or anything like that we we are
planning something um I think here he is i think I think it's either later this month or early next month but I'll I'll let Mr binman yeah so I was just talking about Riverside opening up yeah so today the raetball courts were finalized we're planning to reopen those to the community next Monday we're still
planning a grand opening for the facility which we'll be setting that up by the end of this week early next week awesome and is uh I don't know if you checked for availability for May 7th we have a a a group that's already in the facility that they're already in there okay bummer i apologize so well then
we'll do it in here yes but uh I I still think uh it's really a big deal that we're getting that place open and we've been we've had residents asking for a senior center for years so that that'll be cool to get that one open and going um Earthfest uh is actually the same day as our 100th anniversary but it ends
when ours starts so if you're looking for all day festivities on April 26th we can uh go to Earthfest and then pop on over here and then my question on that too is are we extending invitations to all the local like city leaders to our hundth have we done that uh yes we will
i don't know if we've sent them yet but we will be okay i I put out the feelers out there and people are very interested um the next thing is Arbor Day which is coming up in the city i didn't write the date down if you 19th the 19th 19th um and every year at Calo this comes up because every city does it differently
so some cities will get your address you sign up and they'll come and actually plant it in your yard and they do larger trees um and then others will do kind of what we do um Castleberry mentioned that they require you to listen to like a 10 to 15 minute spiel on native plants and
where to plant them so you're not putting trees in where they're just going to die later or cause issues um so they were really stressing the educational aspect so I don't know if that's something we can work on incorporating a little better on did we do something similar to that last year we did we did some they walked through a
canopy and we gave them stuff just give them give them a I think we just give them information yeah just give them the information so but no it it was an interesting uh idea and not a bad one so educating people before they go plant a tree in the wrong place I thought was a good one to know um and
then I think that's all I have for now so next up is Mayor Slick all right well I won't do any duplicates but I do want to make sure everyone knows that this Thursday April 10th at 6:30 is the Simino County mobility plan meeting so
we've got our own mobility plan here inside city limits but traffic like water does not really respect geographic boundaries so for anybody who may be listening online uh swing on by if if you get a chance or tune in uh and I'll
I'll post something on it on my Facebook page and I'm sure the city will probably hopefully be able to uh help circulate that as well uh because we we need to tune in they they should be tuned in to ours we should be tuned in to theirs uh one other thing uh at a previous meeting
we had a lot of residents come and uh ask for our assistance in getting a town hall from our congressman and uh just wanted to make sure that everybody had gotten I I think he's calling around sending out Facebook messages and emails
there's going to be a telephone town hall um so that is a step in the right direction so that is happening tomorrow at 6:30 and you just call in and um that's also posted on my Facebook page that's all okay council member
uh where did you say that mobility plan meeting was it's in my email but I said the Ovito Mallito community room yep okay um I didn't have anything further to report okay council member Bford yes um so this week there is an event that's
going on all week um the tour to force uh it is a an an organization that puts on a 5-day bike ride that starts down at North Miami and ends at Daytona Beach Shores uh it is for the awareness and support of surviving family members of
Florida law enforcement and as we all saw in the news last week there was a deputy Deputy May from Walton County uh that unfortunately uh died in the line of duty so it's a great organization uh the Avita Police Department has been involved with it for for many years um
the police foundation funds uh their travel uh and their sponsorship so it's not coming out of city funds uh but it's a great organization uh it's a five-day event i actually will ride with them uh this will be my third year riding with them on Friday from Titusville to uh
Daytona Beach Shores so it's a good event uh if anybody's over around the coast that week is it is an amazing thing to see uh the the line of police support um it is funny though as soon as you cross over Valuchia County uh Sheriff Chipwood's helicopter is up in
the air taking pictures of Sheriff Chitwood riding his bicycle so uh little favoritism there uh you talked about Arbor Day which is a great thing that we do two trees for every resident that will be out there that starts at uh at 9:00 a.m 100th anniversary already
mentioned on that April 26 at 3 3 to 9:30 and I guess you guys got like a uh some kind of like is it bag pipes and drums coming in the beginning and then you got fireworks at the end so full of activity so should be a great event uh
so looking forward to that know you just had the Easter event how'd that go good turnout great turnout yeah so guys doing a good job of putting those those events on so appreciate everything you're doing there with the community boytown actually has uh their golf event coming
up on May 9th is that right Mr kelly yes we're both on the board for that one so that will be at uh Twin Rivers uh that is a good fundraising event for for Boytown for anybody looking to be part of that just look up Dmitri Boytown golf tournament and that is on May 9th and
and last thing is I saw uh Lisa thank you for all the Facebook stuff that you do out there you guys did a great job with Channel 6 last week but Chief I also saw you guys carving up the Vue Lodge uh punching a bunch of holes working it using training so that was uh
that was kind of neat to see so it's good that we could do something like that with something that was going to be torn down and have the ability to add that additional training so outside of that that's all I got all right Council Member Britain all right real quick uh
first of all good job Bobby and your stormwater crew on what you do that CRA rating is has always been a a real feather in our cap uh and it goes back a long way we've been working on this for quite a few years to get it to where it is um there is a uh Kuanas charity
tournament on Friday i think I'm going to be playing in so uh that's another good organization they meet here every Tuesday night at the at Twin Rivers and do a lot of good work in the in the community and then finally there was a lot of stuff going on on Ovito in the
Park uh over the weekend and I got to meet the folks at Big Dave's Cheese Steak uh restaurant first and they're very proud to be here this is the first restaurant in Florida i think they said they're going to open another one down in Orlando but this was the first one
and they picked us specifically uh because they liked us so that uh and if I'm not a big cheese steak fan because I don't know much about it but those those things were pretty damn good so if you get a chance to go down and uh try one out so uh that's all I have and
we broke all their records too so the Ovito store broke Big Dave's records from all previous openings so rock on community of Ovito yeah there was at least I would say 120 people in line when they opened that's awesome okay uh future meeting dates we
have Monday April 21st at 6:30 p.m uh regular session monday April 28th 5:30 p.m a work session monday May 5th at 6:30 p.m regular session and then we also what next Monday we're doing our attorney meeting starting at 5:30 is there anything else for the good of the
order yeah I did have one last thing mr kelly when are the upgrades for the audio visual coming for uh the chambers you seeing me squint over here i'm I was squinting too when I was looking at the ZHA presentation and while he's coming go Gators they're playing tonight that
hurts yeah I'd like to get there um mayor deputy mayor council members good evening uh we are there are some other improvements planned for the chambers and tier engineering our AV uh consultant that puts together all this
awesome equipment for us they are a lot of things but they are not an electrical contractor so the work requires a licensed electrician to come in and do some work we're working with facilities to get the three quotes required to to come in and have a look um the tier side is done we just we're just waiting on
the uh the uh electrical contractor because there's going to be some work over here and over here and on the back walls that is not currently wired yet so once that's done um tears coming in they're chomping at the bit so um we'll get it done for you soon okay i can't
give you a time yet but we still have three quotes to get to to that um also a couple of months ago I remember Mr bodford requested that those presentations be put in the packet and some of them are I mean because we can we got a screen right in front of us and
we can just look at them um which was they mailed to us tonight yeah they they did email the one from tonight we got we got email problem is like when you key into the computer you don't have your email to log into it so but in general most of them position is Mr o yeah most
of them aren't so um you know if that's something I think that would help us immediately easy fix okay thank you Mr kelly if there's nothing else I just tried one of It is 8:09 p.m and the meeting is ajourned
that was such a baby t I was like the picture was like really cool stuff thank you yes no not today i'm already pretty undefendable
uhoh