No, I on the parking lot and then she officially they don't do they don't do so. So they just tell everybody in her situation. >> Yeah, that's the way he did at the place I used to work. >> So uh she got those to go and she got to
figure out what to do with her life and she's all worried about that but I'm like they got time. Don't worry. Well, you're >> coming home shortcrat. >> Um, she seems to be taking most specialization in like insects
>> and uh >> fish. >> So, she a lot of her classes are centered around insects and fish. >> Yeah. I just didn't know this biology. >> Uh it's a grade.
That's her major. >> There you go. >> All right. >> Well, it's 5:30. Call the meeting to order. Um is there a motion for approval of the minutes? Previous meetings minutes.
>> I have a question about the minutes. >> Okay. Um there's one thing about the terms that I still I for some reason don't think that's right. Um because I I went back and checked in mine. So I some of us had threeear
terms, some had two years, some have one year. I had three years. My term does end in 2027 as it says on the minutes, but I don't think that works for everyone else because I thought after the first time everybody would be on
three years. Is that right? There were two individuals that were on the one year that >> Yeah. >> started and I believe >> was that Jason and myself or was it Ed and Jay?
>> Um >> I'm not sure that confirmed >> I think this year is Mr. Mr. which means you've been around two years. >> Jason's what did that next? >> I believe that
Ed and Jay were on the one years when we started. >> Oo. >> Yeah. >> Yeah. But did I thought after that everybody was supposed to be on three years? That's where I believe Jay and Ed are
now at the 2028 because they were renewed after 2025. >> Oh, okay. United States. >> At least through the initial term and then from there it would be eight years. >> Okay. But it's hard to say you're going forward.
So yeah, like Charlie and Larry are two years, which means at the end of this year, we would renew you and then you guys would be out on a three-year at that point. But then uh and AJ,
>> yeah, Miss and AJ. So AJ, >> Miss Don, and Jason would have been on the two-year. So which means at the end of this year if you guys would like to renew then that's where you would then go to a three year. >> No, we were three years. >> Were you three years?
>> Yeah. So that's week by reading. Yes. >> I believe Ed and Jay were renewed in January of this year. That's my recollection. Yes. >> Okay. Yeah. Sorry. Yeah, it makes sense now.
>> Makes sense. >> Okay. Uh, is there a motion? >> Motion to approve the minutes. >> Okay. Any more discussion? Okay. All in favor? >> Second. >> Oh, second. Sorry. Second. Thanks. All in favor?
>> I post. All right. Um, public comment. Is there any public comment? No public comment. All right. Uh, moving on. Staff or citizen comment.
Yes. No, that's it. Staff report. >> Just before we get into the the three items that we have for you this evening, um we want to go ahead and the the vice chair for the >> Okay. >> the board since um and if y'all were not
aware of this um we did receive um a resignation letter from Jason McCcluskey, board member. >> Oh no. >> Yeah. I don't >> I was looking at it was last Monday. >> Yeah, last Monday. Um so we're in the process of trying to fill that seat appropriately by advertising the
position and then have we go to council for approval just like the same the previous tenant went through. Um so with that being said if you know it would be you >> uh well we'll need to fill that spot. So is I guess I could
>> nominations I'll throw my name in there. >> I think you can self-nominate. >> All right. So, uh, Larry Kane has volunteers. Is there anybody that else is interested? >> Move for acclamation. >> There's a call or move acclamation.
>> All in favor? >> All right. Thank you, Larry. >> Good job. >> All right. Back to staff report. >> Okay. So, we don't have a a lengthy agenda tonight, but I apologize for missing the last one. We weren't ready to tape a program soon to this evening.
But first up is board master plan questions. Um, at at a previous meeting, we all tasked you with an assignment which included um, you know, asking questions about, you know, the parks and what you thought would be valuable for the system. And I'm not going to go into
a lot of discussion on that one, but put that on there just to make sure that you all had everyone's responses as board members to kind of get a gauge on where everybody stood on on what they thought was important for Obito in the community. Um, and I don't know if if any of you had a chance to read the
responses yet. Is there any and I'll throw it back to the board members now if there's any questions or any discussion that you all want to talk about. Well, I I I read a lot of them and there seems to be some pretty common themes. I'm just curious kind of where how that
information is used, like what do we use that? How do we carry forward? And >> yeah, what I that was just a just a teaser really because we we're getting ready to um we're going to finalize our specs to go out um for an RFP for the master plan.
Um when we when we go up to up to bid for that we're going to be receiving I'm assuming a good amount of bids from consultants and then for that they're going to share their ideas their projects their their scope um of what they're going to share with us. Do we need to
>> after that process takes place and we actually select one later on then we get into the into the exercises of taking a lot of those ideas that you all have and sharing those with the consultants talking amongst ourselves talking with other city staff members um city council
members are going to be involved as well. Um our city staff the community there'll be public work sessions where we can provide public input and what they feel is important. There'll be surveys. Yeah. Is there any need for us as a board to summarize what we got or
is it just the way it is works for you? >> I'm fine with I just want to get the ideas. So I mean we don't need to create a uh a collaboration of ideas right now. Um we can work on that later on. >> Okay. >> So I it's more so just to talk about you know if you have any questions on it but
I wanted to see what just have you see what everyone's responses were. We don't need to go through the the details today just to save time. Yeah, there was a nice summary that I read >> uh toward the end and it looks like the thoughts are pretty consistent. I didn't
see any outliers, anything unusual or or adversarial. I mean, it was all upbeat positive >> um which really reflects what we're trying to do in the community. So, I commend you all for asking our input uh
because you know I had to give it some thought and I think that was the the idea of the teaser to kind of get us get the juices going. >> That's part of it. We haven't done a whole lot yet. So, we're going to start getting involved in more programs now as we start this venture together and
evolve over time and >> um when that master plan comes on board, >> there'll be a lot of involvement from you all. I know we're all volunteers in this position, but um we're going to be looking at going out to the fields, looking at our parks, evaluating you what our facilities look like, what what
are we missing, what are we lagging, how can we improve in the future, >> maybe speaking to residents, you know, maybe showing up for special events and maybe just talk, you know, listen, that's what we really want you all for. And then take your feedback from that, provide your ideas and see what we can
bring to the table. And what I did is I took the questions and I chewed on them for a little bit, but then I took them and and asked around, ask a lot of people that I know, what do you think? How do you think the city's doing in this? You know, I tried to solicit theirs and I tried to compile it the best I could because I didn't want to
just be my opinion because I kind of took that's what we're supposed to be doing is reaching out to the community. >> So that's that was my approach. Well, we did that to kind of get your brains turned in so when we do start this process, you at least had some
involvement with us and that way you can express what you've learned from us to your uh congregations and everybody. So that way you guys can really uh get involvement with this master plan because it is for the citizens of the future. So >> I sent out about 150. I think I got
about 12 or 15. >> Mhm. So that's probably the 10% of that. >> So any other questions or comments before we move on? Moving to number four. Um today we have
a a a program that we want to bring before the board and that's our adopt a park program. Um, for those of you that aren't aware, um, we just reshaped our our strategic plan for the city and one of the the goals that was called of was
to adopt a an adopt a park program. Um, I think it's needed. Um, but today we're actually going to be taking this to you to introduce it, just kind of go over the components, and then at the end of that, we we're going to be looking for your recommendation
um to take this back to city council for adoption later on. Um, we also like to take, you know, before that takes place, take your comments and considerations if you want to add anything, tweak it slightly. Um, so that way we can review to see if it's, you know, legally sufficient to bring bring in front of
the, uh, the city council. So, tonight, um, if you don't have the copy, I'm going to put up on the screen for you. We're just going to go through the program. Um, so, and this is a sample manual what of what would be on our website and what would go into the community. So this is
just highlighting the program with our new recreation parks logo. One of our one of our mo mot mod mottos is offering a clean, safe and welcoming environment. So this program will help do that. Um we have parks 12 parks, we have trails, um we also have grounds of
you know have different facilities. So basically what is this program? What is adopted park? Um, essentially this is a way to involve the community with projects. Um, we are we we have a parks crew. We have a parks maintenance um
staff that maintain our parks. Um, they take care of repairs. They also do inspections. Um, we also work on beautifification projects. But, um, we're we're not always at every park 24/7. I mean, it's it always seems whenever we
leave a park, something happens. You get a comment from the community, we get a fix it form saying, "Oh, there's trash here. Crafts blew in the park. Well, it could have been a windy day or maybe we missed it. I don't know." Um, this gives a chance to keep our parks
beautiful year round. Um, keep all the litter off out of the line feeding beds, off the grass, and also offer a chance for volunteers to be included in a program. volunteers being bright future scholarship um hours that could be available um
working with nonprofits in the community um faith-based groups as well. We're not going to you'll be open. We are going to try to limit we don't want to work with businesses potentially. We want to work with service clubs and nonprofits and youth and um even individuals that just
want to give. Okay. Why become involved? Again, there's five aspects on here. It's a great way to get outside, enjoy the outdoors. All right. We offer a lot of these a lot of the great parks for that to take place, but for those that actually spend time in
our parks as a way to give back. Um, and you can also spend quality time together. Some groups might just want to have a team bonding project where they want to get together and they can actually um have some sessions but also clean up the park at the same time. And some of them might have commitments that
they have to fulfill as part of the group. Um, but knowing that you have this, you know, you're you're fulfilling the satisfaction of making keeping our parks beautiful. That's the biggest key on this. And, uh, um, I mentioned a fix it form on our city website. Residents have a chance to provide feedback on
what they see. We get fixing forms, not every day, but it seems like every Monday we have a couple, you know, inbox from the weekend. Um this provides additional sets of eyes out the parks to if they see something that needs repair, they can report that to the um the
leader of our program. Um if they see any foolish activity being active in the public, they could possibly report that to police emergency for um for review. Okay. Um and then volunteering allows, you know,
our city resources to be allocated to other projects. Possibly we don't need to spend as much time picking up the litter on a daily basis. Now, I don't know what what kind of action this is going to make with the community. Um, we're hoping that these groups will be able to provide some assistance. We're not asking them to
replace our staff by any means, but it just helps. Um, so what facilities can be adopted? Um, we're open. We have to have 12 parks. So, we would be okay setting up a contract for as many groups as possible
with um all 12 parks if we could. Some parks might warrant multiple groups such as Centerling Park. There's so much activity there, so much land that we might need to have multiple groups on different weekends to try to
keep it keep the program um I guess rolling >> rolling but also just helping maintain it that location. Well, and if you think about some of our parks like a Long Lake Park or a Round Lake Park, uh most of the stuff that you see right at the
front and center is everybody thinks that's just the park. But at Long Lake, we have a whole trail that goes around the pond. So, there's that. Or that's Long Lake. Round Lake, everybody just sees the playgrounds and the basketball courts, but we still have a whole back half of the park that we maintain, too.
So, having multiple groups would be very beneficial as well. >> All right. I didn't even know there was a back entrance to it. So, >> I know Martin Luther King. >> Oh, really? >> Great. I didn't know you can get in the backside. >> So, who's eligible for this program? Um,
anyone, obviously. We'll work with anyone that wants to help donate their time. Must be at least 12 years of age. Okay. Um, that's what we're recommending. Um, you can be an individual or or a group, but they have to have an adult
supervisor for every five children they have to their group. headed. Um, so it could be a a boy scout or girl scout group. If there's more than five children there, then they have to have two adults, right? Um, if you're a um a student working towards your bright
future hours and you're under the age of um well, you're not under the age of 12 at that point. >> Yeah. Um, but if you're under the age of 15, you would still need supervision. >> Correct. But if you're 16, then you you can be set loose. You know, we're we're going to provide a lot of guidance and
training. Obviously, these individuals, they're not going to be set set free. We talk about the the groups that are that could be included, individuals, families, neighborhoods, HOAs might want to give back. Service clubs such as Rotary, um the Optimus Club,
uh schools, um I know the refuge hours, but we might have service clubs within the school that might want to donate their times as well. um community organizations, faith-based groups and organizations as well as youth groups. And what can these volunteers do? We
actually broke this up into several categories. Community cleanup days, you know, they just want to spend four to eight hours in a park just clean up the park as best they can. Um, it could be pulling weeds, it could be, um, picking
up litter, it could be raking, um, you know, possibly moving debris from the storm drains, you know, cleaning the picket areas, whatever it may be. Um, we'll help them, guide them getting these tasks. You know, if they plan to show up on a Saturday and they need some
help on what those tasks may be, we'll help give them those guidance. Okay. Um, there's not that much catch. It might be a quick day, but we might have other tasks that can put them to work. There could be straight lit up litter pickup days. Um, and that's strictly pick up trash. Um, and we have multiple
areas that have higher traffic. So, we may want to consolidate those litter pickup groups with those locations or they may want to rotate parks on on a monthly basis. We're open to that as well. Then we have be the beautifification
projects um which is you know we we actually just um undertook a lot of beautifification in center park. We did all the the landscaping tips um on all the different rightaways. Um there may be some groups that want on beautify a specific park. Um and I'll use like the
all-in house not the all house um the the len house at at friendship park. You know, for example, the historical society, they may want to adopt that park and they may want to beautify the landscaping around the house, in fact, around the office area. Um, the Rotary
Club, they may want to um adopt two different locations and they may want to beautify those areas. Um, landscaping, that means it's going to be weed-free. Um, if they want to plant anything, they have to get staff approval um and guidance. Um, and again, pick my trash.
uh placing everything in the tractor receptacles, etc. um if needed, but it's really just more so related to those landscaping beds and plant material and uh working with our staff to making sure that those those places could be brought to a certain location or standard.
But then we're also going to be looking at working with some groups on pre-approved planting such as, you know, Florida natives or um a different pre-approved material that we we've already worked with in another park capacity. And then the last thing is invasive
species removal. Uh we do have several parks that um unfortunately have invasive species that do do cause harm to the environment. And um while we're working on that program, this would allow these outside groups. Um we already have a few within SE County that
are reaching out already on getting involved with these with these park locations and we've got a few staff members that are very ambitious on on on getting this program in place. And so we will provide guidance as it relates to invasive species. We don't want them to remove the wrong type of plant um because that could actually be more
harmful um than what it's worth. So those are the four areas. Um >> invasive species are like the cutsu of those plants and stuff. >> Brazilian pepper pepper. >> Brazilian pepper you got to be careful with because it can be like poison ivy. So I would suggest steering volunteer.
>> The big one in in my is Caesar weed. >> Caesar weed. So yeah. Yeah. We got that in America. We >> Yeah. We have some species. We have some species that are earmarked in some of our management plans. Um, and we also want to work with some consultants to make sure that we're identifying all those invasion species. And if one's
identified, we just add it to the list of control. But we want to make sure that we're controlling those species appropriately. >> Yeah. It's all over. That's the code. Yeah. >> Yeah. >> We've really kind of honed in on getting invasive species identified in quite a
few parks recently and working on the mitigation and all of that. So just it more hands would help because it's like you said it's widespread. >> So with this program there will be guidelines obviously they have to reach out to our contact which as of now we
have Mr. Whitaker is that contact um the individuals or groups they must sign an agreement with the city that agreement would uh adopt that park space. Um I didn't attach the agreement because we're you know we may work on details on that with um importance of council but
um we have to approve it from a staff standpoint. So that the application would come in um we would approve it and then we would award that agreement. Um all participants would be required to provide and execute a hold harmless agreement as well and that would be attached to the agreement.
Individuals 18 years of age or older must complete a level one background check. Okay. Um we'll we'll cover that within our budget at this point. Um but we feel within our kids in our parks that we feel that those individuals should be back on
track level one. Obviously if there be a quick process we will work out those details on how to get them processed fairly quickly. Um if it's a group our service provider may be able to come out on scheduled days throughout the month. And if there's anybody going through this program, >> anything in level twos?
>> Oh, they don't have to come up with that. No. So for the level ones, for any group or individual who have anybody over the age of 18, we would just coordinate those uh individuals either going to the gymnasium or Riverside facility where they would fill out a
form that gives uh us the information to put into our web provider um through NCSI or NS or NCI. >> NCI. We we pay for background check service for all of our youth volunteer
coaches to go through level one. So they would be going through the same background process as we put all of our volunteer coaching through. And when they give us the form, as soon as the information is inputed into a computer, it is immediately locked away in a cabinet that um is secured. So that way
personal information is not released. Is that uh required of all adults involved in that cleanup process? Like if parents come out, you get four or five parents, six parents come out, they want to help, >> we would try to get everybody as
>> if they've already completed one. hide them. So >> um in some cases uh depending on the mechanism in which the background check was performed if they can bring in visual verification that we can go through then >> just might have a level two completely.
>> I have three of them and none of them talk to each other. >> Yeah. >> None of them will accept the other one. >> Yeah. Yeah. We've uh we've understood that some of our organizations at the sports complex or at uh Shane Kelly Park
because uh when the state statute passed two years ago, now all youth organizations are required to have level two background checks for all of their coaches and volunteers. So, uh I've worked with those organizations through their headaches of dealing with the
getting verification of background checks. So my question is, okay, I'm going I'm not a coach. I'm not doing anything. I'm picking up trash. I'm keeping this place clean. Why do I need a background check? And then the thought popped into me because we're around the youths. There's many children in our parks.
>> So if that's I'm saying someone some of the verbage should be in this is why it's required. I got to put that in there because people go why I'm not going to volunteer for that. But now when you explain to them it's because you're going to be around the kids making sense to me. Good point.
So we are going to be asking the commitment of these groups or individuals um that the company perform a minimum one to two service days per month. Okay. Um we just put approximately five hours for individuals, 10 hours for groups as weather permits. Um additional day days
can be requested. Obviously during the summer there may be more storms brewing through. So we may have additional cleanup days. Um, additionally, if the storm comes through, such as a hurricane, we're not going to have anybody out there during the hurricane, but there may be a lot of opportunities to help afterwards. Once it's safe to come out, once you have your own home
taken care of, >> yeah, we will definitely schedule additional pickup days if they want to get up, help the community. Um, our staff um will help prepare a maintenance schedule for for each month of all the scheduled activity. Um,
actually, the groups would prepare that. my my apologies. That would be shared with our coordinator and then we'll make sure that we have that um at least two weeks in advance. We can help prepare making sure that there's proper equipment on such as trash papers, gloves, etc. Um
we also made note that one time projects may be possible. So if someone can't commit to a whole year or longer and they just want to do a good thing for one weekend, yeah, we'll work on those with those individuals. Um but it might be dialed down a little bit. It might
just be litter pickup days or something like that. We'll see. >> Or uh that's a good one for like an Eagle Scout. If they want to get their Eagle Scout project, they could do a park clean up and then um in some cases we've had Eagle Scouts build us picnic tables for a park or they build a little
library and put a little library out. So there's opportunities there as well. >> And then of course um all participants must adhere to the parks policies um for the Re Parks Department as well as the city. Um some some locations have posted guidelines, some do not, but we will
help provide that information to the the manual. Um we will be recognizing volunteers. So those that can commit to a time frame, we would like to put put their sign in the park. So if you if you can put six
months of service, um we will provide that opportunity. You know, we actually put your sign in the park to start with if possible. that would allow you those individuals know that that park has been adopted. If they can go six months of service, that sign will remain and we'll review it periodically. Um, if they
can't meet the the commitment, then that sign will come down and that partially be adopted by somebody else um or other group that wants to step in based on on the interest of the student. Um, we will also acknowledge these groups, individuals in our OB in the
news publication as well as um on the city's web page and any any social media post. So, anything that happens um on the weekend, we'll try to get pictures if we can. Um, but we'll do the best to at least acknowledge these volunteers um as best as possible. Um maybe even bring in the front of council at some point in
the year to acknowledge their their achievements. Um we also provided the park locations. These are the 12 parks with the addresses. And then we also provided frequently asked questions. Um you know some of those already talk
spoke on up top but you know it's information that we wanted to share with you. Um hopefully you've all had a chance to read this and we kind of gave you a quick version of this. Um, are there any questions or comments? Um, before I throw it over to you for recommendation, >> I have a question about So, it says in
there that there is no budget, but so how will the signs be purchased? >> We can absorb the signs in the budget um to start with and we will as we monitor this, we'll watch our expenses and if it gets to a point where it's um frequent, then we will budget for that in the
future. And then the other question I had is this sounds like it's going to create a lot of extra work for the staff to coordinate everything. Um hopefully it'll take work away from them also because they won't have to do things. But I wondered if there was I don't know
some analysis or something to say it's going to reduce the number of hours we have to work on these particular things by this many hours, but it's also going to add a bunch of hours because we have to coordinate with all these people that we didn't have to coordinate with before. I guess you can look at it. It may be
cumbersome as we start the process and depending on how many groups are coming in at at one time, we may try to duplicate bringing multiple groups up together to do trainings together. Um I'm I'm the affirmative that once we get into a good
process and um you know I think it may be challenging at first. I think the rewards will then be beneficial at the end of this because you'll see our parks will be maintained at a higher level >> and once we kind of get an idea of what we're getting volunteering work for it
will be able I'd be able to identify those uh saving of labor hours on certain projects that we could then redirect because I I will break down for the most part of where our parks uh staff how many hours they dedicate to
different units and everything along those lines. I could dive into that to get some more further analysis for you of what uh it takes for them to walk a park and or blow off a tennis court in the morning to prepare it for opening. Usually it takes them about 15 minutes.
Just really depends on weather, anything like that. So, I do have a matrix like that I could look into to try to break it down a little bit further as far as saved hours with volunteers as well. Uh on the admin side, I already had enough
on my plate. So, it's just adding another little uh chunk to it. So, >> make it work. >> There'll be some communication obviously some hours put into that over the course of the year. I don't know what that's going to look like yet. Um, >> are you are who's the are you the paper guy
>> right now? >> Right now, yes, >> that's a good question to find out how much >> you're going to end up adding. And I was just going to recommend that you've got groups use utilizing some of these parks
already. Um maybe go directly to those groups and just say, "Hey, are you interested?" Because I think everybody that is I tell you right now, I'm interested. >> Yep. >> And I think it's a good community thing, too, right? I mean, just getting people getting kids helping
want their hours, but just getting out there and if there is a little bit of a cost involved, it's still a good pretty neat community thing, too. We've got Scouting America and two Girl Scout troops that use our post for their meetings. We don't charge them for that and they're always looking for other things to give the kids something to do.
So, this would be something which would be good for them. Also like thinking about the Eagle Scout project. We got two of them right >> coming to me and trying to convince me of an Eagle Scout project. >> Do you guys have RA activities? Like I would say like Floss Hill would be
different than Friendship. Every park has like some they have similarities, but each one has its own little individual >> identity to it. >> And there'll be some areas in the park that we we don't want them to touch you. Okay. So,
>> these be designated, >> well, this is where the groups would tell us. So, that's where I'm since I'm going to be involved with coordinating all this, that's why I'm asking for a two week advanced notice. It gives me time to get the pieces in place. So, if I got to coordinate with our park staff
to get any materials or if I need to coordinate to have a park ranger meet them at the beginning of the project and just walk them through your guys going to be doing this, this is how we clip the um dead limbs, things along those lines. Nobody's going to get anything
with any gas or electric, but we would have hand tools, things along those lines. >> We also don't want a group of 20 showing up to Sunday park when we have like one of our major special events taking place. Right. >> Yeah. Because I know I live off of Pine
different names adopt Pine Street, >> you know, and individuals. There's a whole bunch of them. I guess they're just picking trash up along the street is all they're doing. >> Yeah. Dr. >> the uh waiver. >> How does that happen? Again, every kid
>> have to have their parents sign a waiver. >> If they're over 18, they exact for themselves. If anybody's under the age of 18, they won't need to have a parent sign >> and that's good enough. >> Good enough for >> lawsuits. >> Um I mean like that's why we don't have
this here because we're >> I hate to ask those questions. >> We're still finalizing that. Yes, we already actually ran this through um risk management and as well as we'll still finalize that to verify that we're on the same state of Florida
laborers carry a lot of weight when you sign that >> from the scuba industry. >> It protects us a lot. >> Okay. So to save yourself some why why not cluster them by location and create a
set pattern of dates so that you're not chasing a two week window of notifications all the time. So I mean if they naturally fall into threes and fours, >> you know, maybe group A is
the third Saturday or whatever the you know find find a day that you can lay them out there so that you're maybe one staff that's going to go do a ball instead of all these people getting in.
Oh, and Jack, uh, what's your time frame in terms of implementation? I know you're just introducing this now, so I was got to go before council and so forth. So, what >> what's your prospected implement implementation date >> if if we not trying to rush it? If we
get a recommendation this evening, um, we got to do some small tweaks. Um, I'm thinking maybe in August. >> Oh, I'd like to go as soon as possible if I can. I mean, we've been working on this for some time now. >> Okay. >> Um, if not August September. We got a
lot going on with the budget now. >> Um, so if we can and we've got a plan like I think three weeks out to get it on a council agenda item. So, right now it would be one of the August meetings. We can push that quickly. >> We would
>> and would when we yeah it would be we'd like to um have you come out to give your your testament of the program be nice um to show that your support. Um it doesn't have to be all of you. You can all come. We we would invite you all. Um but if somebody wants to be the spokesperson, sometimes it's a chair,
sometimes it's the advocate of the program for one of the members. Um I'll let you all figure that out if you want to but we'll invite you if you want. Any other questions, comments, any tweaks or anything that you see
challenging on this? We hit on all the right notes on this. We had spaces for former athletic directors come out and building. As >> long as it doesn't interfere with bingo night, he's good. Bingo night was last
night. Good night for seniors this weekend. >> Yes. Um with that >> what we do is we'll review these comments and we'll try to insert these into because I think they're great comments that I think could be in New York.
>> Um we would be um looking for a a recommendation. Okay. Um, so if there's no more discussion, we want to go ahead and get an approval or recommendation from the board, right? >> Yes. All right. So, is there a motion? >> Move approval.
>> Okay. Is there a second? Second. Any discussion? >> All right. All in favor? >> You have the board's recommendation. and we will provide you the updates once we uh get them in there. All right. Uh last meeting I gave you
guys um some of the projects we've been currently working on. I just took the Oh, I'm in it. Sorry. I just took the first. Let me close out on my computer. Sorry. But I just took the February document
and I um did some updates to it. It's not going to let me use this whoever's account is under. Hold on. Let me I'll save it as PDF really quickly. Two seconds. I apologize everybody.
There it is. All right. So, here we go. Um, o over at uh the sports complex, the maintenance building was completed uh just this past month and our park staff has uh fully moved in. They're uh just getting acclimated right now. um that they
actually have an office, a break room, and a restroom facility that they do not have to share with the public any further. And I know they really are appreciating the uh AC in the break room, especially now that it's heating up. Uh the splash on play structure and
resurfacing is partially complete. We have had some hiccups through the course of the project with our vendor and the manufacturer of the play structure, but we are on the tail end of that. Uh actually on in about two weeks, we're
going to have the vendor back out to fix the bubblers. Uh there's a bunch of little spray jets in the beach entry. So they're going to be coming out and replplumbing that to where all of those spray jets are now working. And then in August and September, we're going to be bringing the vendor back out to do some
additional um items uh we've experienced with just the equipment. So, we will be getting all of that addressed, but the equipment is sound and has passed all inspections and is open to the public permanently. Uh interior and exterior
painting projects through ARPA, we are almost complete with all locations. We are this is a facility maintenance project. Uh we are on the last like two or three items that need to be done in the main building of city hall which is
just painting offices and a conference room. The carpet replacement the council chamber was uh completed in December of 2025. I didn't realize that at the time when I had it on the list, so I do apologize about that. The Round Lake Park uh renovations to the building
renovations are complete. However, uh the building is not ready just yet. We are still waiting on additional artwork from vendors and we're going to go ahead and get some additional things for inside too. >> Yeah. And if you have um been on 419
pass the park >> um we have a brick monument sign as um it's actually almost finished right now. They'll be on double-sided round Lake Park sign on that. So now when you drive by the park you can see where the Brown Lake park is instead of just blowing right past it. Um we have uh we're
probably 75 to 80% complete with the project overall for the grant and um we will be finished hopefully November December. Um December is our latest deadline obviously but we're optimistic it'll be November >> and the restrooms even though the building itself's not open the restrooms
have been reopened to the public as well. So uh uh I know everybody's happy that the portallets are gone. Uh OSC connector trail work has begun estimate estimated completion end of this year early of next year. Um they are if you
drive down uh 419 right now and you pass the sports complex the baseball field D2 right there on uh 419. If you just go right past the outfield, you'll actually see where the vendor has peeled back the fence and has been making the trail for us. at the end of the trail there at the
sports complex. There will be a pavilion. We'll have various um benches throughout the trail as well. But that's that connector trail that's going to take you from the sports complex over to Shane Kelly Park that has that connectivity to Lockwood Boulevard as
well. >> I had a parent ask a question I couldn't answer about that trail. They were asking is ebikes going on that trail? >> Nonmotorized vehicles. So, so you guys that's gonna be posted because that's >> signage ebike is not considered motorized.
>> I believe it is not. >> Yeah. So, you can do an ebike >> as long as there some of the dirt fight. >> We are going to have ballards near the emphasis so vehicles can't get on their golf carts. But, um and we will have signage on there all along the whole
trail. Um >> that's over like 30 miles an hour >> sometimes. I guess um >> there's a lot in O. I don't know if you guys and then as our as our ordinance has changed with ebikes and everything we
would provide appropriate updates be it's going to be pave 8 foot asphalt trail. >> Yeah. >> Yeah. And we're going to try to be doing the best we can to remove most of the fencing. So most it'll feel like it's wide open. It won't be up and down a
corridor um except for a few sections. >> Yeah. Sorry, it's off the point, but I always pass these kids without helmets. So, I pulled over. I pull them over. Hey, come here. You know, it's cool to wear a helmet. Your buddies don't want to scrape your brain off the concrete. >> I know what they say when they drive
away. So, >> uh Oh, it's connect trail, Round Lake Park, the Owens property. That's the corner right across the street from the gas station. Um Paul just gave me an update today that actually the pavilion installation should be starting in the
next few weeks. Um and then the next steps with with the pavilion will be the sidewalk extension to the pavilion. We still need to work on the boardwalk extension and fishing pier as well. Um master plan uh kind of hit on that one a
little bit. >> What we have done with that is we have spoken to the county some county. >> Yeah. Oh yeah. >> They provide a lot of guidance on there. They actually just redid their master plan and um they provided us their their bid and their specs of what they put together. So, we're going to review
those and put together, you know, kind of use um some notes from that, use notes from our previous mastery plan and put together a document that we seem fit for a veto and what we want for the future. um that actually would cause me coming back
to you for a quick glance before we go through this process to see if we're missing anything. Um at least have some more conversations about it. Um maybe we're hoping to maybe go to bid in the next several months. I don't have an exact time frame, but it could be within
two months possibly. >> Uh Riverwoods Park, the new playground and outdoor restrooms. um really don't have an update for you there right now. Um so I apologize. Riverside Park Deferred app grant. If you've gone to
Riverside Park lately, you'll notice that the parking lot looks brand new and uh it is well overdue. So that was the first project of our Verdat grant. Then we are going to start working on the field renovations and the dog park
within the multi-purpose field as well. the field renovations is we're just trying to grade it out and have a saw in there. So, we have an extra practice facility for the community because uh the practice spaces are premium for a lot of the youth organizations. So, we're just trying to have a field that
is graded that is safe enough for them to work the practice fund. the dog park. Um once we figure out where we're going to place it, we will bring it back to you guys just to give you an idea of where it's going to be situated and then doing the amenities which I will hold off on amenities because it's another
section as well and I'll give you guys an update on that. Um Shane Kelly, >> yes. >> Uh that grant a federal state grant. >> How much was it >> if you recall? >> So it was a u >> it was a matching grant. So, so it was
200,000. So, 200,000 matching and 200,000 state. So, it's $4,000 that we had a fund. Um, so we get $200,000. >> Very good. >> Very nice. >> Uh, FCT with Shane Kelly Park. Uh, we
finally kind of gotten through the headache with St. John's and permitting. Um, just as we were getting ready to move forward, St. John's came back and uh told us that we had to apply for an additional permit that we thought was
through an exemption. So, we did work through all of that with St. John's to finally be able to get that project started here in the next few weeks. We will be doing the playground first. We are currently uh finalizing the bid specs for the outdoor restroom to go out
to bid to have that installed as well. the outdoor restroom for Shane Kelly is going to be right there by the dog park where the new playground is going as well. Uh the Shane Kelly playground, the existing one uh by the concession stand was fully replaced in February of this
year. Uh we it's a red, white, and blue theme. We put new turf down. It has a nice little rope element to climb between the two decks that the kids it's been pretty popular for all of the siblings of all our soccer players as they've been out there. I know we tried
to get it in before they started league activities in February, but unfortunately I think the kids had to wait about a week or two before we could open the playground prop. Uh new scoreboards in the gymnasiums. Those were installed in April. Uh I was in the midst of having the conversation and
forgot to write April in there. So we have two new wireless scoreboards in our gymnasium for the basketball and volleyball programs. And then new park amenities. That's where uh I was referring to Riverside. So, new park amenities. Uh we are in the process of replacing all of our benches
and trash receptacles away from those um steel uh plastic coated uh amenities that we have. And we're going to 100% all recycled plastic. We get a 50-year warranty out of the recycled plastic as well. And then in the event that someone
wanted to graffiti them or carve into them, it's way easier for us to just remove some screws, flip the board over, and put the screws back in. And then it disappears. And then if it gets on both sides, then we would get the replacement parts for it. The last one we'll be
doing is the picnic tables. The picnic tables are kind of a a beast in themselves. Uh it takes about 10 to 20 minutes to assemble one with the recycled plastic because uh you can't use power tools. So they got to hand crank. They can use power tools until
they hit a point and then they got to hand crank everything. So it's just it's slowed down the process slightly. City hall chiller replacement. The main chiller AC unit for the city hall building was replaced uh just this past month. They did it on a Friday,
Saturday. It took them two days to complete the swap out and then about an additional week and a half for controls to be replaced back on there and um some insulation on all of the uh piping for
the back unit. Um the public safety windows are a part of the annex renovations right now. So that has been lumped into that project which myself and our facilities manager have been involved through um some of that
process. Fire station bathroom. This is fire station 48. We are going to be renovating the three individual bathrooms for the crews there. And we're going to go one at a time for them. Uh they're original to the fire station. So
they're 15 20 years old now. So, we're just going to go ahead and clean them up and get some TLC in there, new light fixtures, zero entry, uh, shower, things along those lines. Park sign replacement. Uh, if you've noticed that
at some of our parks, we've been swapping out our signs and putting our new logos as well. We're continuing that process. I think we're at the tail end of Monument Summit. >> So, Round Lake Park, the new one that's going in, that is like our last one. Um, we are updating the frontage sign here
at city hall and that should complete most of our locations. >> And then you'll see eventually we've been working on replacing all the rule signages within the parks as well, updating them, putting appropriate ordinance numbers on them there. We're actually adding QR codes to them as well. So, you can go directly to the uh
our page on the city website. We're just trying to get more involved with uh the future basically. Uh carpet replacements. We replaced the carpet at Center Lake Park in the cultural center this past April. And the water treatment
plant right over by the alle house will be replacing the flooring in the offices for all of the individuals at that location as well. The fire panel replacement is for fire station 48. the fire panel um went down and they
actually were on fire watch which meant one firefighter had to walk the building once every hour to confirm there were no fires and write it down on a sheet. So, um they no longer have to do that. We've finally been able to replace that panel
in their um headquarters. Center Lake Park artificial turf. Uh if you've driven through there lately, you'll notice that the sideline is nice and lush and green and the landscaping islands in front of the buildings also receive artificial turd. And then we adopted that theme of bringing in the
decorative rocks. Uh we've actually got Florida native decorative rock. It's called Florida sunshine if I'm not mistaken. And basically we're putting we're going to continue that theme that you see right there on the side of the slednon where you see the rocks with the
um mui grasses and the mulch. We're going to continue that theme actually along the easements of Center Lake Park right there on the side of the road because it gets so much foot traffic and um individuals let their animals use the restroom in there. So it we we're
battling constantly trying to keep it green and lush. So, we thought we would go with the decorative rock route. Gives more seating for everybody as well. And it it just continues the theme that uh has been going through the park. Uh swan boat replacement. We finally uh
received our swan boat last week and it made its mated maiden dip into uh the pond. I think was it Wednesday, Michael? Do you remember? >> I know. >> I think it was last Wednesday. They uh we took out the old swan boat that was
sent off to auction and the new one has replaced it. So everything is doing great in there. Lake floor replacement. We just talked about that. It's starting >> starts this week, I believe. >> Yeah. So we just found out at the end of last week that they're going to be going in and replacing at the public works
fleet uh building. They're going to be replacing all of the flooring in the offices. Uh it is original to the fleet building as well. And then fountain refurbishment. This is for the fountain right in front of the Veterans Tribute. Uh we're working with a vendor right now
on we're going to replace those glass tiles that the kids love to throw rocks at and break them out. And um we're going to replace it with a more heavy duty or bigger tile. We're still working through that with the vendor, but that's part of that refurbishment. will be
replacing the tiles on that fountain structure, replacing the grates that are in there, and try to get the LED rope lights again around the perimeter with it and get another appropriate light on the top of it. So, >> we get through that process. We may
back to y'all to see if how that field looks down there. It's got to be appropriate, but also >> we want it maintenancefree and >> we don't want to be having to replace tiles over the years. Jack, is Thor fully operational project? So, it's all
>> Oh, yeah. I know it was down yesterday. Uh, someone gave me a heads up, so I reset it and everything was back to normal. >> So, and uh Thor is uh we we work with park staff on Thor lately. So, >> yeah, with the Thor, we have we have to just make sure that we're um properly um cleaning the sensors. Okay.
>> But also, if we don't feel that's the issue, we just reach out to our rep to make sure there's nothing going on with the motherboards or >> system. was coming, right? >> And one thing if you're not aware, I built the door main unit of OSC with the
computer and everything and I swapped it with Shane Kelly. >> Okay. >> So now the main door for OSC and Shane Kelly is based on a Shane Kelly. We there was a couple of reasons why we did that. Uh it's the most northern point. Then we have the gymnasium more westly
and then we have Riverstone. So we created more of a triangle. And since the gym and OSC were less than a mile apart, I felt we could just move it out there. It's still the same system. The only thing that's changed is the location of where the computer and the readings come from. Right.
>> That is where Friendship Park, right? It feeds off >> Friendship Park feeds off of the gym. So when the gym activates, Friendship activates, Brown Lake is fed off of OSC. But now that I'm thinking about this out loud, I'm going to have to have Brown Lake rerouted back to the gym because I
don't know if it can communicate to Shane Kelly. So, I you need to check in on that. Thank you. Boston Hill's the only standalone unit we have. >> Okay. >> So, that's the only one that's on its own that doesn't have any readings. And Riverside is too, but Riverside has the
Thor uh web access. So, that's where at the three points of town, you can see where the storm's kind of heading. That's what we've been looking at and watching. Uh, but obviously when it's coming from the east and the north, Shanghai is gonna pop first. So when we start seeing that, then we start tracking all the other facilities as
well. >> Hey, is that on a on a 10 mile? >> I'm just curious. I can with with drug question. >> I think it's a 10 mile. Um, >> good. That's perfect. >> It's 10 or eight, right? I think it's
eight or 10. >> It's like five or seven. >> I I'll double check with our >> be >> like I know when Seinal County host anything for the NCAA, Seminal County changed their ranges because NCAA won't
let them play at a facility at the ranges like at a certain point. >> Yeah. >> Is that a predictor or is it a actual reading predictor? >> It's a predtor. So basically the sensor reads activity in the air and activity on the ground
and wherever it senses that it could manifest within that uh bubble, it's going to go ahead and alert us. Any other questions on projects? I know I've missed a bunch, but this is right.
>> Great job, Jack. Thank you. Yes. Love you guys. Thanks. All right. Um, all right. Moving on to discussion items. Any comments or concerns from any of the members? >> I got something I wanted to bring up. I got hit with this. I know
Winter Springs does this. They've got their banners and they charge the people $200 for that. >> But this was and I didn't make coffee, but I was just going to hand it to you guys. Just let us know what you think. It's Deltona has a hometown heroes
banner program where they put this up. It's a couple pages here. You know, they want to honor veterans alive and past if they want to do this. So, I don't know. They did around Memorial Day. I would think it'd be more appropriate for us.
We do a lot around Memorial Day. I'm thinking Veterans Day, okay, would be more appropriate to honor them. Even if they're past, they're still veterans. But it's a hometown banner program that they do. If you guys just take copy of this, maybe if you want to scan it in,
you can send it out to everybody. That way you can just take a look at it. It's not a bad thing to do. Um, but I also know there's always cost associated with doing something like that. You got to get approval to hang them all up and what's the participation? I haven't even brought it up to the post yet. Haven't
even brought it to my members yet, but I thought I would bring it up here because it would be a Now the Legion in Deltona is running it. they're facilitating it. So that's where if you guys think this is something the city may be interested in, then I can bring it back to my post and say, would you guys like to be kind
of like our partnership? >> Would you like to try to maybe include this as part of that partnership? Maybe amen. >> Yeah. Yeah. But that's so I thought I'd bring it to you first because I know we had talked about something like that before and it just like a veteran of the
month and it was veteran of the quarter, veteran of the year. Yeah. Too big. My head exploded. There just a whole lot. We got a lot of veterans in the community. Why' you choose them and not me type of a thing? >> Yeah. >> Because we can there's banner opportunities. There's also social media removed,
>> right? You know, we can social media is free. >> Yeah. >> That's no problem. So, this one is the painting of a banner and whoever buys it, they would own the banner at the end of the time when they could take it down and do what they want with it. So, that would be up to them. >> Um, >> yeah. Yeah. give some time to review and
we'll provide you our feedback over the next meeting. >> Yeah. And by the way, the um just feedback the uh veterans tribute in Veterans Day, but we have we rock city rocked it for us last year. I mean it was fantastic. I mean we had over a hundred I think it was 100 names added
to the wall was amazing. >> It was and then taps. So we did taps on Memorial Day >> again. Thank you. It was beautiful. The support from the state was perfect. It's just what we needed. >> Right. And my last comment is Jack
>> the veterans wall going on the project list. >> Uh okay I can give you a little bit. So currently right now through the budget process we have on our CIP request for the veterans area to address the settling. But then we also have working
with public works and their storm water uh capital improvements doing capital improvements to address the storm water issue so that we can address the fountain issue as well. So they are on in the upcoming budget year >> as long as we can spoke to them and show
us from the post. I can say we talked about it. >> They're working on good working. That's it. >> And if you ever need any updates so that way you can let your Legion members know, shoot me an email. I can provide you an update. >> Great. Yeah, if you ever want us to I
mean with your organization or or anybody that you're a part of or anybody that's looking for this, we can even get 10 but your meetings or settings just >> All right. Any other comments? >> No. All right. Future meeting dates, any
recommendations? >> The next um second Tuesdays for the next couple months is July 13th. really didn't >> August 11th. >> Um, when we do the pick these dates, we send them out. Do we then get
everybody's or are we committing now? I'm just not sure I can make that date. >> Um I don't want to be >> I can propose it as tenative and if um it it can be fluid and change too. I mean, >> I mean, if everybody else can commit,
great. You'll have a quorum and we have somebody to take the >> Oh, once we send it, if we're not getting form, we can just we can look at >> reset based on availability. I mean, I know we're starting to school too around that
time. So, >> that's the second day. >> Yeah. >> That's I think >> Well, what do you got to worry about? I wasn't That's my Good. >> I mean, I think that's what we had planned every other month, but
>> if we didn't have anything to talk about, so we didn't have the meetings. >> I thought it was quarterly for some reason, but >> but we just switched to because we wanted we think we'd have more frequent updates for y'all. We changed that. >> If we meet in August, we can probably
>> Okay, so tender date is August 11th. Um and uh that is all we've got. So a meeting adjourned >> motion to adjourn. >> I don't think we'll take it. Second. All
right. Thing is journ. >> I know Jay. I know you're not really involved with athletics or anything but everything's all set for the softball team on Monday to get recognition from counc. Okay. I'll be in Maria. Okay. wasn't the