eventually you scout your 95 two people are 95 for this present a lot Yeah are these Oh okay me too [Music]
yeah yeah and it looks nice yep i can I would say one but just changed about the weather every time I travel I track the letter [Music]
done on the ballot i had to get enough all right are you guys ready to get started everybody good it is 5:30 we have all members of council present so I will get this started with our public comment section
we do have a written request to speak um so if you could please come up to the podium up here state your name and address for the record uh Mr david Williamson hi David Williamson my address has been submitted um regarding the process for public meetings you're considering today
I want to speak to the requirement that speakers state their name and address for the record um I understand the desire to confirm residency um or even to refer to the speaker by name um and that could benefit the city and the speaker both but uh it's not permissible
to compel anyone's speech even for the purpose of making public comments on the record subsection 4 of Florida statutes 286.0114 0114 reads that rules or policies are limited to quote the amount of time procedures for allowing groups
or factions to propose uh to speak together procedures or forms that can be used and the period of time for public comment that's it doesn't say anything about name or address there but certainly a form does and I don't see a problem with that the city's own broadcast of these
meetings presents a chilling effect for people who don't want to publicly dox themselves by a process that was devised before audio and video recordings of these meetings occurred it's not possible right now to participate in these meetings without doing so so you're missing out on participation of people who don't
necessarily want to do that i realize the benefits of having that but it's not something that require can require of your citizens or attendees to the meeting that aren't citizens i like being able to quickly look up where somebody lives and see if they're in the city but so do people that want to cause
harm so the public may be compelled to provide that information in writing but to require or compel someone to speak anything at all isn't allowed under the First Amendment of the US Constitution and apparently cannot be required under Florida law regardless of how many cities or counties across Central
Florida are advised by the same group of attorneys this this is permitted it's unconstitutional i propose you consider amending that section three of those portions of each of your documents that require that for the various types of meetings uh and I can provide a provide that but I think your staff and attorney
are certainly familiar enough with it to do it themselves um and apparently it's not been the desire of the current or past council members to enforce the requirement to turn in a paper before the meeting although that's what your policy requires and I think it's a good idea to welcome people to speak if
they're compelled to do so by the spirit or whatever when they're having a meeting but your process doesn't allow that and if it's your desire not to require that then I suggest now is the time to write that out of your policy right so the last three people that presided over the meetings at the city the four years that I've been watching
have said "Anybody else have anything to say?" And if that's what you want to do then you need to write that out of your policy the requirement to turn in a paper before the meeting so um that's all I have thanks so much thank you is there anybody else in the audience wishing to address council at this time
hello everybody my name is Matt Broker um I've been living in the city of Ovido for 24 years i'm a insurance agent and part-time I do travel I'm a travel agent okay um recently I booked a trip for a
city of Ovio employee um who's a single mother i'm not going to mention names a single mother who was doing a special trip for her son's graduation suddenly for some reason not really sure why that has become an issue
uh that that we booked a trip for somebody that they paid for not sure why but due to uh uh the mayor it got reported to HR and it's under investigation don't know why um my wife
who uh works for Quicksar which is a promotional and print company okay does a lot of work with the city okay at a very good value very good prices excellent service she's been
doing it for years and suddenly there seems to be accusations against them of price fixing or I don't know price fixing accusations of impropriy nothing specific but it's very troubling to me and I would like to
know from the mayor or from the council what's this all about i mean I'm I'm a 24 year old 24 years in the city city of Ovido not you know the outskirts it's it's really troubling and I need I need it to be addressed
um this is not the question to answer part but we'll get to it all right did you have anything else no that's exactly what I wanted to say and I I hope to get an answer okay thank you very much is there anybody else in the audience wishing to address council this time okay at this time I will close public
comment and we will move on to our second order of business which is our fiscal year 202526 budget schedule uh Mr cobb or Mr b uh thank you Deputy Mayor uh this is uh every March we get together and this is
our first look at the budget uh we look at where we are now uh where we think we'll be at the end of the year and then we also look at some just some ideas as far as what we're doing uh with the uh FY 2526 budget uh Mr vop and the finance
staff they have a presentation for you and uh they have some very uh what I think are very very interesting concepts that they would like to to uh bring forward to you they also uh in looking at the schedule we're wanting to do things a little differently this year and uh which will hopefully make uh the
month of August and September easier for us and so I'm going to turn it over to Mr boop and Miss Jones and Mr tador and let them uh present the uh present the budget well thank you Mr cobb uh honorable mayor uh deputy mayor council members this is our first look uh at the
budget for this uh for this fiscal year and as you know everything at this time of year is a little tentative but nonetheless we do our very best to determine you know where we think we're headed at this point in time of the year so that we can get the process moving
forward so if we can go to the next screen thank you so one of the things that we looked at at the end of the fiscal year last year because it was something that was very important to us is um how much in property value is out
there that we cannot collect revenue on and basically it's limited by two components total homestead exemption which is the blue bar at the very very bottom as well as um save our homes saver homes is limited uh every year to
an increase in CPI or 3% which whichever is lower this year it looks like the increase in CPI right now is about 2.88% so what that does is that limits our ability to tax increases in in property values so when you look at this
schedule right here over on the left what you'll see is um those are the property values over on the right is the revenues that's related to those property values so right now um we're
looking at about $2.4 billion that uh we do not have access to to to tax which equates to about $44 million in revenue and we thought it was important to revisit this and and and bring this back at this point in
time as we go into the budget process now we don't know what these numbers are going to be uh going into this this year until we get our property values from the property appraiser sometime in May so with that next screen so this year as you know on
November 4th this past fiscal year um fast past calendar year excuse me um the voters decided that they wanted to apply CPI to the second $25,000 increment in um exemption so what that equates to
this year it's rounded to 2.9 but it's really 2.88% what that equates to this year is an additional $722 in exemption doesn't sound like much but um in the current fiscal year it looks like that's going to be about
40 $41,000 um in uh taxable revenue that we will not be able to collect and as you know that's going to increase over time because that value is going to compound so this year it's
25,722 next year is going to be that increment times whatever the CPI change is so it's going to again over time it could be pretty large number that the city does not have access to for taxable revenues now looking at things if we go
to the next uh screen please looking at things historically uh we've done what I would call an excellent job of managing our cash and our budget our cash flows um over the last 12 13 13 years back in
2012 it's not on this screen but back in 2012 when I first started one of the things that we noticed was that um we had significant debt service which you all know both in the water and sewer utility as well as well as in the
general fund and those those debts had not been looked at for refinancing or anything of that nature in years so when we got here we took a look at that and we refinanced in the general fund I think it was five debts and for the
water sewer utility we refinanced two debts but the interesting thing to note about that is that the debt savings that was refinanced in 2012 was the amount that was needed to balance the budget in 2013 and that shows you how slim the
margins were back then but in addition to that you can see that a cash balance of $2,887,000 is nowhere near strong enough to help you recover from any kind of an event whether it be weather related economic related so on and so forth so
one of the things that we sought to do in 2013 uh is to get a letter of credit the letter of credit was to be used to help us um overcome anything that came against us we didn't we didn't draw it down uh but we had it available to us the amount
of that debt was 3.9 million now that debt went on to uh basically fund the completion of OOTP uh in 2015 so that debt was fully taken out and that is the 2013 debt that we're
going to talk about a little bit later today in this presentation but you can see excuse me you can see going forward how these balances were extremely low and incrementally increased year-over-year and they increased
because we had limited budgets extremely frugal and we had really good expense management on the actual side when you take a look at uh let me get my pointer out here when you take a look at 2019 2020
that's when balances really started to take off what happened in 2019 i think we all know that was COVID 19 all right so CO 19 really changed a lot of things for us it it created employee
competition um and uh also there was a lot of money being flowed into uh sewed into the into the economy so to speak through um through government issuances and things of that nature uh the inflation reduction act several
different tanches were sent to each of us individually to to make sure that we had adequate income businesses were saved and so on and so forth so what that led to was a significant increase in cash in the economy so people started spending money when the money was being
spent what happened here in 202021 is you'll see that our consumptionbased revenues went up significantly and that was driven by sales tax revenues revenue sharing and the halfsent sales tax predominantly
but in addition to that uh we also had a significant savings through our vacancy factor which was material because we couldn't attract employees our salaries weren't high enough not only that but employees for all practical purposes back then were paid to stay home they
didn't want to work okay so we had an interesting dilemma so to speak and so we go on from 2021 to 2022 we can see a pretty significant increase in cash and
what is that attributable to again it's attributable to the vacancy factor the fact that people are spending money like crazy uh business consumption sales taxes went up significantly and so those flowed into uh the city's uh
resources and um going forward what really started to take hold in 2022 is the Fed started to notice that um the economy was really heating up inflation started to take off i believe it was in 2022 i have to go
back and look at my resources but I believe it in 2022 I think it was June over June where the inflation CPI was 9% which is significant so the FL the Fed stepped in and started increasing uh interest rates incrementally so that led to a
significant increase in our interest income so in 2021 we received approximately $37,000 in interest income in 2022 we received almost
um yeah not much more than that about $50,000 I want to say because we had some losses related to um interest uh securities on bonds not real losses but book losses and then what happened between 2022 and 2023 interest rates
really started to solidify we had um uh bond issuances and tanches that were getting reinvested at higher rates so in 2023 our interest income went from about $57,000 to almost
uh $900,000 which is significant so when you combine all these resources you have interest income you've got the vacancy factor you've got consumption based income that's being spent that's what caused these significant increases so to
speak okay this current year same thing we had $1.3 million in interest income we had some vacancies that flowed to um the bottom line and we also had some some increases in some of our
consumption-based revenues offset by a decrease in some of our consumption-based revenues is one of the things that we've been talking about as you recall is we've been talking about uh at some point in time we're going to be impacted in the future by less spending it appears that we're starting
to see that right now so we have to be very very careful as we go into this 2526 budget process to take that into consideration bottom line is this the audited cash position at the
end of fiscal year 24 is 20.1 million very very solid number that's our cash position of that 19 million is spendable cuz some of that money is dedicated towards other resources that have to be spent towards those resources okay
that's where we've been that's how we've grown those are the pieces that contributed to this be this um cash balance very very solid cash position best cash position we've ever been in i know the mayor one time asked me Jerry what would you feel where would you feel
happy uh if uh with a cash position i said 20 million if we had a $20 million cash position I I I would feel impervious to anything that would come against us and we have finally achieved that we're there so going forward to the next slide we should collaborate for
that that's you know it's again it's good cash management the directors have done an incredible job good good leadership on Mr cop's part but in addition to that so what happened um in the budget process
in fiscal year 23 24 why did we have these variances well this chart explains that okay we had a slight reduction uh excuse me not reduction but we collected approximately $15,000 less in advorum tax revenues than we budgeted which is
really no big deal but our utility service tax which is predominantly generated by electric um uh utility tax increased by almost $500,000 that's pricebased and that's
consumptionbased so consumption was up last year and so was price looking at licenses permits and fees that increased as well um for the very same reasons intergovernmental which is where your
sales tax consumptionbased revenues show up actually was less than budget and that was led by a $157,000 decrease in your halfsent sales tax so the things that we've been talking about in the past have started to
materialize charges for services was up $741,000 and again you know that's because of ambulance fees and um uh recreation fines and for for up 20,000 interest income we just talked about
that up 1.3 million so it's up a million $34,000 over budget use of fund balance we budget prior cash or revenues from previous fiscal years that we pledged to use in the current fiscal years to get it to balance um so we we basically uh
take that back out because it's not a spendable resource other than cash again it's used to balance the budget so we had a total increase in revenues of 298,000 almost $300,000 good good performance
overall our salary savings again vacancy factor $742,000 and that is significantly less than the salary savings that we've had over previous years so we're doing good doing better there than we ever have
operating savings 2.3 million mainly attributable to carry forwards and other things that we pledged to use fund balance for in the current fiscal year that basically will get carried forward or had got or did get carried forward into our current fiscal
year reserve for contingency uh basically that's a line out there that we reserve as a component of the budget which means that if we need spendable resources in any expense line within the general fund and we
don't want to dip into fund balance we'll take it out of that so there was $222,000 left over in the reserve for contingency what that led to was a $3.3 million uh positive variance in expenditures so
you add that 3.3 million which were under budget to the $298,000 overbudget revenue we had a $3.6 million contribution to fund balance very very good year solid year
going to the next slide Mr booth yes sir going back to that slide so the 2.3 million in operating savings you're saying that's carried forward so we didn't spend it this last year fiscal year but It's on the basic books to use next year this current year yes this
current year yeah we can never you know those are those are predominantly projects open contracts and things of that nature we can never accurately predict how those dollars going to be spent and more than likely um in the in the grand total they'll probably come in
less than that you know once everything is said and done but that's a continuing item that we deal with every single year so some years it's higher some years it's lower and um and and again we just can't predict how purchases are going to be made and how projects are going to be
completed and and again they're probably replaced by new projects within the fiscal year anyway so that number just keeps flatlining just about the same okay okay nice uh so we had a $3.6 million in fund balance uh increase in fund balance but if you tie that back to
the audited unassigned fund balance again unassigned means that's what's available to spend it's not restricted towards any re towards any particular item when you add that to last year's audited balance we have a
$19.9 million unassigned fund balance uh for fiscal year uh 2324 and that ties back to your audited financial statements which y'all were sent out last week okay if we go to the next slide this time of year when we get together we're always asked this
question Jerry where do you think we are going to land at the end of this fiscal year excuse me uh which is uh for 2425 so basically right now based upon the information that we currently have
on hand the same principles apply to all those numbers that you see on your screen right there and we're anticipating right now just just shy of a $100,000 loss that's based on the information that we currently have so things can be better
things can be worse but I am not concerned about a $100,000 loss at this point in time of the year but for planning purposes we track this every single month this can go up this can go down miss Jones does an incredible job of tracking all the spending that takes
place in the city and we track how this performs you know throughout the year but right now it looks like a $99,000 loss which is minuscule compared to the grand scheme of things okay going on looking at uh some some of the
things that we um are proposing this fiscal year because we have an extremely solid projecting ending fund balance for this fiscal year of 19.8 million we're proposing that we take a look at paying off the remaining debt that's in the
general fund and the total of that debt is $2.2 million there's one debt left over from the 2012 issue that I did when I first came here and the other debt is related to Ovito on the park that's those two
issues we're proposing that we consider an increase to the public safety annex of 2.2 million from fund balance and we're also proposing that we use $550,000 out of fund balance for a capital reserve now as we Mr
is that the geo bond that you were talking about okay yes well well go ahead it would be Well we actually have a slide later on yeah we got we have a slide later on it probably be better to explain it we have some whatifs okay so
the one the one thing that we are challenged with year-over-year and I know we all know this but we're limited in our ability to fund our capital correctly we are and so that's a challenge and because our fund balance
has grown to a point where there's a confidence of performance and a confidence in our in our uh in our uh financial position we're proposing that we take $550,000 out of fund balance this year
and use it as a carry forward into into the next fiscal year to fund capital items okay now if we choose not to do that at the end of this fiscal year we can eliminate it from the carry forward process and it just goes away but one of
the things again when we go through and we do the revenues the operational budget we end up with this squeeze number that seems to be generally inadequate to fund vehicle replacement as well as capital maintenance and other items here that need need to take place
in in the city so one of the things that we're proposing this year is creating a capital reserve so um and this is something that we would if we start it this year we'll probably want to bring it back to you yearover-year but again it depends on the financial health of the city
okay so all that being said using those items we end up with a $14.8 million adjusted ending um unassigned fund balance now last year I was asked Jerry what where do you think we should float
at and from a fund balance perspective I would feel comfortable floating anywhere between 15 and and $20 million and this value of 14.8 tells us this that our fund balance
policy is li is at is limited to 15% okay we can't go below the 15% number but it's 14.8 8 million we're at 34.49% okay which again is a very solid position but I want to emphasize I feel
comfortable floating between the 14 and the 20 million i think right now with what we know our fund balance at the end of the fiscal year will exceed 15 million i'm expecting positive results i'm not expecting negative results
next slide so again um we're proposing that we use the fund balance to pay off the remaining 2012 debt the remaining balance that's due on that is a million10,000 the annual operational savings attributable to that debt
service is $350,000 the 2013 note which was used to complete OVTO on the park has a remaining principle of 1.2 million um in the payoff of that uh for uh annual operational savings will be
$325,000 total co total combined annual debt service savings is $675,000 the millage rate equivalent of that is 0.1596 mills next slide
so one of the things that we've been doing at your direction is pricing out the um voter authorized $1.4 million uh GO bond for the police annex so we
did that on a 30-year basis a 20-year basis and a 15-year basis so on a 20-year basis the total combined debt service for principal and interest would be 20.2 million annual debt service would be
$675,000 based upon our most recent projections interestingly enough that's the military equivalent that generates that is generated by the savings of the payoff of those other two notes in the general fund a 20-year note uh basically
annual debt ser excuse me total debt service is 16.4 4 million annual debt service 825 mill rate equivalent for the 825 is 1.95 mills 15-year 14.7 million annual debt
service 985 almost a million dollars a year is almost a quarter of a mill so um next slide please so looking at that uh Kelly myself uh Mr cobb Nadia we kind of kind of looked at this and
brainstormed a little bit and and thought well how can we if we're if we go out to the and issue these geo bonds how can we create a scenario that is millage rate neutral to the public and
so it just by coincidence if we pay off those two debts that are left in the general fund which generates $675,000 in savings equals the debt service associated with a 30-year bond issue so under that
scenario we are proposing that we consider reducing the operating millage rate by the 0.1596 which will lower it down to 5.7944
in combination with the current go bond of.1210 that gives us a projected millage rate for 2526 of 6.0750 which equals the previous year now having said that we're early in the
process and we have to be extremely careful because things can happen between now in the end of the budget process that may inhibit our ability to actually reduce uh the operating millage rate by the
0.1596 but right now that's the proposed consideration that we actually do that and as you see as we go out uh to the 20-year bonds the 15-year bonds there's a slight increase in uh the required millage rate which will result in an
increase in the overall millage rate so any questions all right going to the next slide u Brian this is where I turn over to you I believe oh okay well council if you remember that last time we got together and spoke about the police
annex building uh we were sitting around 12 million700 some thousand and one of the directions that you gave us a after the when we first started after the last referendum you said look for monies that we can use that we have what what can we have and
as we've been talking with uh others in the industry one of the things they recommended to us was can you get to 15 million if you can get to 15 million that would really make your project uh something valuable and so that was what we looked at was that if we add in that
2.2 million from the general fund that would get us up to $15 million and if we could go to the next slide and mayor this is what I was talking about how we can answer it um let's let's go on to the next this is still building what we left was we left this is the project
cost that we showed you at the last work session so I left it alone and I didn't play with the numbers i left it at 10,000 square ft because I wanted to show the benefit of adding in the uh 2.2 million down uh to at the bottom and the
uh Well this one doesn't have it in there i know i just That's odd okay um Nadia can I borrow that uh that that connection
point thank you here we go i apologize council uh see we had a lot of moving parts at the end of our process here so let's see if we
can get them up okay here we are now um anyway I left the square footage at 10,000 ft just because I wanted to show you the benefit of adding in the 2.2 million to get us to a budget of $15 million and the thing is is that it gives us a uh it gives us a balance down
here of 5.3 million and what what does that do well there there's a myriad of things that it can help us with is that it can it can we could add square footage i've been playing around with it we can get around get it up around 15 16,000 square feet uh up there it also
gives us additional funds that if we needed if we find out that we need additional storm water work additional engineering work uh work to the parking lot access work we could also increase if we needed to increase on this allowance obviously if we increase the square footage we'll have an increase in
our in our furnishings allowance as well and it another thing that it does it gives us additional funding to reinvest back into the public safety building and so that was one of the thing I just wanted to show this to you is that by adding in this this uh additional fund balance here uh I believe we are
maximizing as you directed us to do go find existing dollars and we've we've maximized what we found we still haven't put in anything for fourth generation i think that's going to be at the end quite honestly when we get to the end of the project if there's something we need we may be able to pull in fourth
generation sales tax but I believe one of the things that I also see is this will allow us to get things rolling on the design part of this while we're working on the financing part of this and so that's another benefit that I see
from the using if we are able to take this general fund dollars and move them into the project but this $5.3 million I think it gives us uh especially with that additional square foot footage it gives us the ability to be more flexible with what we do with the police department it gives us more flexibility
what we do with the uh with the if we move the EOC into the building and that's something that we've been mulling around we've also something that we've been talking about as well is the information technology department and getting it out of this building and getting it into the new building which will be a harder building it'll be more
secure and we've talked about that so I mean all kinds of different programming ideas that we could do with that additional 5,000 square ft uh I'm also hoping that we can if we if we did that much but I'm hoping we can bring a good balance that we can increase the size of
the building but also reinvest into the uh into the public safety building so just wanted to show this idea to you that uh if we were to add this uh additional dollars into the budget that it would give us a lot of flexibility on on our programming with the bu in the building
as well as uh maybe maybe be able to get a few more you know couple thousand square feet into it as well so I'm going to let's see here i think the next one is yes I'm going to flip this back to Kelly because she probably has a updated slide no I can actually read her numbers
i can't read those with the extra 5,000 square ft what will that bring the total up to for total square footage for the safety building it would be 15,000 15 yes cuz right now we're sitting at 10 if we added five it would be in it would be 15,000 square
feet so the as far as the like you have 19,000 over in the existing public safety building so you'd have you'd have a total of around 24 24 yes okay and we originally estimated 40,000 uh the what we the need study said we
needed 47 yes so we're going to get about half of what we we know we need sooner or later okay so just by way of summary uh again you know looking at our historical fund balance if we if if these proposed um
uses are approved it would lower our uh balance down to about 148 million which again I consider to be a very solid financial position for the city i believe that we'll end up floating somewhere between 15 and $20
million going on to the last slide so we made some changes to the budget uh schedule this year uh based upon some things that have been previously approved it just uh made sense to take a look at things a little bit differently this year today
obviously our our kickoff session um on April 16th uh the departments need have to submit their operating proposals for this fiscal year uh and then on April 16th we will also meet with the
directors to review their capital items and we will place those in a priority order april 28th we will come back and meet with you again and at that point in time we will present to you um the CIP
request as a result of that pri prior prioritization uh discussion on May 27th we'll bring to you your first look at the general fund budget which comes after uh our individual meetings with Mr cobb throughout the month of April and uh
beginning of May on June 23rd this is where one of the biggest changes occurs as you as you'll recall every year we bring to you the enterprise funds in August because we have to wait until we get the CPI uh index in and get all the
rates adjusted based on the CPI well this year we don't have CPI uh as an index so we've got pre predetermined rates so once we get done with the operational budget we can bring to you the enterprise budgets we plan on doing that sometime in June and that'll speed
up our budget process july 21st is the uh regular meeting uh for u uh the tenative mill rates which we will ask for approval and then on July 31st the proposed budget book will be presented to you august 25th the tenative budget
work session if necessary and uh September 4th first public hearing to adopt the fiscal year fiscal year 2526 tenative militaries and budget and then the second and final hearing on September 15th with that that is our overview of what what this year
currently looks like as of today take any questions does anybody have questions okay i've got a quick one could we do it faster than September if we wanted to or does it have to be under state statute
it needs to be in September okay just double check yeah the the trim notice uh requirements because we did look at that to see if we could do it sooner and I can't remember how many days it is but September 4th falls right into the sweet
spot okay okay with that I will move us on to the third order of business with which is the fiscal year 202526 city council program budget mr cobb uh council since this is our first
uh to discuss the budget we um Miss Rivera has been working on on your budget you you have a program budget within the uh within the city's budget and so we wanted to get your input tonight on um if you had any
things that you would like us to be looking at regarding the city council budget and we just wanted to show you a few things uh that we've we've seen so far uh obviously uh a lot of these costs are costs that we have every year as far
as our court reporter uh the lobbyists are part of your budget uh the videography of our meetings uh one of the things here I noticed the state of the city i don't know if we're doing that anymore so that might be some money we may want to reallocate somewhere else uh in your travel we've got a few
increases in here either through inflation uh the increases in the mileage um and so as well as one of the things that Miss Rivera mentioned too is uh training for elected officials uh the
League of Cities has elected m Municipal Officials Institute and so she's programmed monies uh into there as well this is a new line item that uh that we we wanted to add we're recommending to add into the council's budget uh we
these other ones we got your cell phones in here printing and binding with your business cards name plates we do have three we will have an election next year with three new seats with three seats up for uh um up for election
um and then as far as uh as far as promotional activities we've got the barbecue we've got state of the county our little giveaway items that we do from time to time uh your volunteer appreciation dinner we did add we increased that a little bit just because
of inflation uh we have uh 10 shirts in here we got different operating supplies in here mayors and managers the photos um then we have your training as far as the League of Cities Conference for all five of you and then we also have once again the the Institute of Elect
Municipal Officials uh these are the different subscriptions that we have uh one of the questions we had down was conference of mayors we haven't joined it if we need if we need to reallocate that uh we did not join the pride chamber uh it did increase from $150 to
15500 because of the size of our workforce um so but we do have the other memberships in here if there's anything you would like changed as that so we just wanted to seek your input tonight to see if there was anything that you have on in your uh as far as your budget
is concerned if there was any input that you wanted to give us we're we just wanted to learn from you while since that we're in the beginnings of getting getting the budget put together is there anything else Mr river okay okay and I'll just open the floor if anybody has any input here
so on the uh on the court reporter the other document that's part of the package did you talk a little closer oh sorry the other document that's part of this says that that's for the um executive session the only executive sessions the only ones I'm aware of are
the negotiations for the union contract right and so we only have that every three years right the union contracts don't actually do not require court reporter uh when we have executive sessions that deal with litigation that's when a court reporter is is
required and so that's it's one of those just in case we have a litigation and we have to have a uh a executive session with our attorney then we would be responsible for the court reporter expense so that that's why we have it in there okay is anyone interested in going
to the uh emo and advanced emo institute for elected officials i did the uh the first one it was good i haven't had a chance to do the advanced one yet but that's not a local thing really brian did you include the travel in there i think it was up from where you just I
believe we did uh up in here it's right here she added we added in we added in uh we added in here we added two6 here and then we also added in as far as registration too
on the Florida League of Cities uh conference and attending it it looks like that combined is somewhere in the range of $12,000 and while I I think that is something that m could make sense for all five of us to do I just want to
throw it out there that it would make more sense if we touch bases with that organization on a more regular basis um I typically attend at least five or six other league things throughout the year and this year again I'm not going to be
going to the annual conference um but I I think that it does not add a lot of value if the only thing you do is go to the annual conference which is held at a resort um it it just the optics of that are are interesting so I think we should leave it in the budget and I just
encourage everybody to uh if you do want to go to that to make an effort to be involved in the organization year round because they do offer things every single month and a lot of them are are local here um on the traveling to
Tallahassee and Washington DC and I'm just kind of going down this list here uh my inclination is to maybe merge those together and allow more people to go to Tallahassee um or you allow flexibility without having to come back and and
shimmy it around i I don't know if that would rise to the level of needing to you know create a budget amendment or whatever but if we could eliminate that you know whatever the administrative thing is that would make some sense I think
um and we get down to volunteer appreciation dinner we haven't done that yet this year i think that is something worth doing and uh I just want to make sure we're we're contemplating continuing that so thank you for budgeting that in there
and for all your efforts uh Miss Rivera and and your whole team to make that happen uh we've got a whole bunch of people who do a lot of volunteering and they donate their time and um it's it's a nice time when we all get together and just say thank you to
them and League of Mayors I don't mind if that doesn't go in there guys they let me do all this stuff without us paying that and uh and the the only part that I can't participate in is sitting in meetings that I don't know what they
accomplish exactly but up in Tallahassee they they allowed me to to tag along and do a lot of the advocacy things and um and and it was very productive the conference of mayors that's uh oh wait oh the conference of I was thinking the league of mayors but the conference of mayors I they they don't they don't let
me tag along but also I'm not going to DC that's more of a national level thing the conference of mayors But there's the Florida League of Mayors i don't I don't see that on there that's not on there yeah okay so either one either both of them um Okay and I I'm having a hard
time getting excited about the Pride Chamber that was your recommendation i know it was my recommendation when it was lower but now that it's 1500 um and I'd also like to see us back off of the Ovito Winter Springs Regional Chamber of Commerce um between this and the $10,000
that we kick in for a taste of ovito that's $15,000 and and taxpayer funded subsidy and um I know there's there's been a lot of change with leadership in the last you know four or five weeks and
a lot of question about you know fiscal responsibility and how that can be tightened up with this organization that is not a 501c3 so um I I think if we just went down to the basic level for a year see how all the dust settles with
you know they able to get things going in a way that we are are wanting to support and then we can funnel that back in because they're already getting 10,000 so even if we take the 5,000 down to the base membership there's still you know it's a
$10,000 subsidy plus whatever the base membership is and I don't know off the top of my head what that would be but it would be lower than 5,000 what are the benefits to the city of being a member of that um I will let
somebody besides me suggest I I was motioning to Mr cuz he's the one that's that works with the chamber and he actually knows all the different benefits of our there there's the benefits that are are printed in the manual but I I don't know what a sole
source provider of utilities gets right we have that we have a hybrid membership if I remember correctly but uh thank you mayor uh deputy mayor uh council members Mr um our our membership pays for six seats
at their now quarterly lunch and they used to be monthly um they also pay for advertisements we do place our events um on the chamber master website and uh advertise for our events and uh we've sent uh I know Lisa has gone to do their
chamber education classes and I've gone to some uh meetings over there with businesses and things like that um they've backed off on sort of the economic development side of uh their committees um do you say they backed off on the economic development side uh they used to have economic development committee okay so they stopped doing
economic development then no they stopped meeting regularly with their economic development committee um we we still meet with businesses and talk to businesses through them but um there's not a regularly scheduled meeting any longer um and that uh practice changed
um in the last couple of years so um it's primarily uh advertising through their websites and through their publications as well as uh the month quarterly lunchons excuse me and the um uh website services do we do we have a
seat on the board uh we do have a seat on the board yes right a non voting official member yes yeah and but that's not something that the corporate partner gets that's through that's through the the because we're a city uh and us and the city of Winter Springs both get get
the exeicio board but that also with our support of Taste of Bobo that sort of kicks us up to that right uh yes sir yes because it's it's a $5,000 check and then the inind services uh from planning and taste of wait so we even if we do not give them 10,000 for taste of ovo
and even if we drop membership completely under their their uh governing documents the city council still has a board member so it has nothing to do with money i am certain of this i once was on the board i read it and was there when they changed I know they recently re Oh
did they redo it in the last um last three years in the last three 3 to 5 years somewhere i know if it's in the last two years when I was there uh well I know Mr mr britain's been there the last couple of years but uh I remember recommending that they get rid of the ex official member and that it did not
happen and that is when Mr britain thankfully stepped up to fill that role so if they have not if they haven't redone the bylaw since you arrived then we can give zero money and we will still if this is a value to the city to have somebody attend a meeting where we
cannot vote and have no say then we still will have that um opportunity okay but yeah since we're talking about there is a consensus to get rid of the chamber because personally I think uh this city is built on small businesses and that's one of the things we value the most is is not necessarily going after chains
and they are one of the best sources for new businesses for established businesses for networking with each other and I think being a part of that I mean we go to these quarterly lunchons a lot of the time it's very educational to small businesses and we have city staff go and it's educational to us it's also
a great liaison to us and we go over this every single year i think $5,000 to show our small businesses in town that are taxpayers they also pay taxes to the city is Isn't it lower than what we used to pay did we lower our membership what
when we first started out we were known as what was called a trustee member yeah and the trustee member was uh $15,000 but they spread it out over three years so it was $5,000 a year if I remember correctly is how it worked but the trustee membership was was $15,000 total
so it's about the same even even though we're considered a corporate partner but with our uh with our our contributions into Taste of Oto that Mr kelly worked with them to which corporate part I call it corporate partner plus you know so
well I'll find out next week at the meeting how taste of a weedo event but everything I've heard is it was outstanding yeah it was very good turnout for it no I'm in favor of the uh of the chamber and actually since it's what this is supposed to be about is the budget that's up here I'm good with this
budget that's up here okay so that's So we can move on from that one uh is there anything else in the list we want to look at uh is there anything else on here you're looking for consensus on Brian sorry uh I think if we could as far as a
conference of mayors and the pride chamber since we haven't joined would it be okay to reallocate that those dollars yes by me i'm seeing consensus what is the Pride Chamber i don't know what it is
it is a central Florida chamber that uh makes sure that everybody feels included and let's see I think uh as far as like with the EMO just keep that in there these new the new the new EMO training
and travel there uh and I believe the consensus was to keep the uh League of Cities as is do you want us to combine the Tallahassee and Washington and that way it gives you more i think that's fine if you just say traveling to Tallahassee and or Washington so we can
do that doesn't cause any issues right that's what you're looking for mayor okay is there any reason to limit it to those two cities you know we could actually call it miscellaneous we could if you wanted to we could call it miscellaneous trips trying to think what else there
might be it um those those just seem to be the two common ones i know the mayor you just came back from Tallahassee uh she she went up with the League of Cities recently and I know I think it was Mr britain didn't you go up to Washington last year I believe it was but I paid for my own hotel so trying to
keep the to keep that off the budget right so but we can we can make it as general as we need to okay I think that's it for the budget all right so we're going to move on to the next order of business which is number four which is about the order of
business and rules and procedures for public meetings mr cobb all right thank you Deputy Mayor as soon as we can get this pulled up we'll get started uh I also have the the I I
tried to put the changes in a bullet form for you so that we could we could work through them but I also have the actual documents that we can pull those up if you have questions if you remember I think it was back in December you asked us to take a look at it was after we had struggled through the uh motion
to resend uh with the uh with the trail with the trail grant and so you asked us to go in and look at the order of business and how we could program that in we looked at not only just the motion to resend but we also looked at the motion to reconsider uh one of the things that Mr mr hall brought up he
said we should really address tie votes as well and so we we brought those address what tie votes tie votes yeah tie vote and u Miss Rivera also took a look at it and so we found some things that we've just maintenance things that
I call them uh one of them was how council members are referred to we changed it from two words to one word because that's how that the charter refers to you so we did that as well and some other things as far as like the city clerk keeping the clock during public comment u but another one was
getting the agenda part of the policy to reflect what our current agenda is and so we we did that uh ceremonial items once again we just added in we added in the deputy mayor as part of that i can't remember it said something different and then we also as far as council member
and as I said before we this is throughout the document as far as council member is concerned um under public comments uh we did ask we did add in about addressing the city council from the podium uh we put in there about the city clerk keeping time
i think the the original policy said that it would be a design uh we also uh as far as the we updated the request form the request to speak form we updated it to our current form the the form that was there was an older version
of the form and under discussion under discussion items there was there Mr i want to thank you because you pointed this out to me uh there was a difference in discussion items and uh the uh communications report under discussion items it was a council member could
request a discussion item and the manager would find a date to put it on and then but when we got into uh communications and report it said that there there would be a request request for a future agenda item is what it was said and that required a consensus of
council and so we uh Mr aught pointed that out to us and so we decided that we would communications and reports is really what we feel as far as when you look at the the meeting process that that's the place that we would talk about those things about and the thing
that we looked at was discussion items asking for a discussion item later on was really a future agenda item and so we felt that under the discussion item section that wasn't the place that it should be it should be down in communications and reports so we did move it down and then we also
restructured it in communications and report so that uh a council member can request that the future item uh the other council members get the opportunity to make comments on it and then if there's a consensus of those present then the manager will find the best agenda that we can to put it the
best available agenda to have that discussion so we so just to simplify that we're just following up that if I want to put something on discussion for a future meeting I ask in my report get consensus from and we move on that would be it okay well if I could add a little bit of history to that if you remember
that was changed and became inconsistent because after I was elected in 2016 nobody wanted to talk about and so I I I see the value both ways and and at the time the thought was well nobody wants to hear what you have to say so we just won't ever put you on the agenda and if
you if this is presented in a public form for the public to hear then yeah they'll hear it and you know what's the purpose so anyway that that is that was poorly stated but the I I like how I like how it was or you know the change
that was made where a person can request something be a discussion item and it can be presented in a public forum and council members can choose to listen or not listen and they can shut it down after that but to at least have some baseline materials pulled together and
presented in a formal format uh so the public can know that somebody had an idea somebody tried to act on the idea even if they're shut down at least somebody tried and I think that leaves room for the minority to do what what people elect us to do
sometimes mr britain I think there's a a danger here uh by doing it this way and I guess I'll ask Mr hall if someone comes up and wants a an agenda item on the agenda and it gets consensus isn't that a deacto
vote on it without discussing it well a discussion item not a talking it would be the the way it would work is someone would bring it up and bring it up to the council and council wouldn't decide if that's something they wanted to consider that that was the intent i'm talking about discussion items versus putting an
item on the agenda i I don't have an issue with someone asking for consensus to discuss something right but then to put it on the agenda is a different thing to me that that's what this is geared toward somebody wants to has has something they want to discuss or they
would like council to take action on to bring it up to council to see if there was interest in discussing that at a future meeting to take to take formal action because technically on the laws you can't if it's not on the agenda you can't bring it up and vote on it same
night so this would be an opportunity for a council member such yourself to think of something and say you know I'd like to discuss XYZ u our particip ipation or something like this and then the council can discuss it without taking action and say okay let's bring
it up at a let's bring it up at a future meeting uh Mr cobb compare an agenda memorandum and whatever else you require and then then at that point you can take an action on it so that that's the thought behind doing this it happens quite often where something comes up and
we're almost voting on it during during our reports and and I use the term I want to sleep on it so yeah that's you bring up uh subject and I I want to get some information and and think about it for a while that's what I would think would be a discussion item at a future
date that and I think that's what is this intended cover okay is is so that so that if if say during your report you'd say you you could say I I just saw this somewhere else i think this is something council should consider doing i would like to discuss it and and maybe take formal action at a at an at another
meeting if there is enough interest in council doing that then you would then there would be a consensus to bring that up at at which you could take formal action okay and lack of con consensus means we won't even discuss it correct that that's the thought that's the
thought thank you so so since we're talking about this now it seems to me that and correct me if I'm wrong the change here is where previously as of right now one council member can ask for a discussion item to
be put on a future agenda is that correct yes yes in discussions yes yes and and what this would do was make it so that one member can no longer do that but it requires a consensus of council
and by consensus we mean majority i I honestly don't like the term consensus being used for a majority but but that's what we do here so okay um is that correct that is correct what we're saying what we're what we're trying to get to is is a lot of things being
coming up that maybe council dearly doesn't want to address or don't think is important so can you talk a little closer to the mic please sorry about that yeah it and what we're saying is if we want an item if a council member wants an item discussed the rest the consensus of council I hate to say
majority as well we have to yeah we want to discuss that and put on meeting is to prevent from any items bunch of items put on the council really doesn't want to talk about it really wasn't just not talk about discuss so yes you you are correct it would right now one could one council member could have has to put on
a future member now that council member that member brings it up the others there has to be consensus from the council to put it on a f and it goes on a future agenda because you can't take action at the same meeting if it's not an agenda item okay so so we're all clear on that that is a change from the
way it is that operates now yes i I'm not in favor of that change that is that is that is different i think I think a council member should be able to bring something up and and have a discussion i I mean if we had a larger board right if there's not that much of a change because it's extremely significant no
you can bring it up and and uh you bring it up and if council is not interested in it it's not get acted on anyway so it it's it's an effect it's an effect to limit the size of count of the agenda is what it is so that if it's not an item that is of interest to council if it's not and it it's kind of
along what Mr britain said if there's not of interest in count enough interest in council to bring it up it's not going to be an interest at that time anyway so I mean practically speaking the interest may be different after a discussion i mean after relevant materials are assembled and people read them ahead of
time and then come to the meeting that's kind of the idea if say Mr bford says we should paint city hall purple i want to I'll make that a future discussion item is that sound something the council is going to want to do well it's a way to That's not for you to decide Mr hall if
you're asking the qu If you're asking me the question truth you ask me a question no I'm just saying that would be an example of of what we're trying to address if if it's an item that that uh you know of no the council says no we don't want to do that then you know
right now you could request that be put on future council agenda agenda and Mr cobb would have to do it because he's he's responsible for the agenda so if you say I'd like to put on council so that's what we're trying to trying to cut down but but two things to that the first is is that if Mr bodford were to hypothetically bring something like that
up I might start thinking maybe he has a point maybe there's something I don't know about maybe I'd like to to hear him out the second thing is is that ultimately people are going to bring up frivolous things over and over again because ultimately we're accountable to the voters and if the voters think we're just wasting everybody's time we're not
going to be here long right so I I'm not really I don't think we should limit members by saying that well you know somebody could do something silly i mean we're up here to do a serious job not to do things that are silly and I think we all know that don't wrong I wasn't suggesting that that you do but I was
using a far out example to show well it seems to me like it's very rarely that we don't have consensus to go forward with a discussion item it's a it's a courtesy we give to each other uh but there there ought to be a limit to it i guess
we're trying last time someone brought up a discussion on that we didn't our agenda oh I remember maybe maybe the happy middle ground is that if at least one other person agrees that they'd like to talk to maybe we don't have to have a majority vote say okay but you just need one other person says well you know
maybe maybe know something about the purple building that would be persuasive much like Leave it the way it is much like in a meeting you need a motion or a a second right that's the same number of Yeah people right makes sense i don't I No go ahead what are you going to say
i'm good with You're going to be known as the guy who wants to paint city hall purple for the rest of your life now apparently I am thank you Mr hall i am not hearing consensus on this either way so I guess how are we feeling on changing or
not changing i I'm fine with this changing it okay i am i'm not i do not want to change it i guess it's up to me so I can see this both ways because I actually do see a lot of things pop up on agendas
where they come up and we sit here and we say "Why is this on here?" Um and there is a problem with that because usually those topics come up and then we aren't interested in talking about them and we wasted a ton of staff time which
translates to money um and I also do see the fact that I've never heard someone bring something up in reports even if no one's on board if they want to discuss it i've never seen this council turn it down so I don't see a problem asking for it um across the board and you're going
to get consensus but I I do see the benefit of not just having things pop up and not expecting it cuz it wasn't discussed so I guess I'm good with the change there c can I ask you a question about that um when you say things pop up and not
um you made it I don't have the exact words it you made it sound like sometimes you're surprised that stuff shows up on like a work session agenda or something like that absolutely okay um I so what I what I had assumed that this was about was about asking for things in the report section so
sometimes people ask for things to be added for agendas out of the meeting one person like I could I could ask them to add something to a future meeting and they just do it and so you could get to that meeting and have a new topic that was never even brought up here so that's why I kind of like this change because it gives us a heads up that's coming and
that's where it came from if that makes sense and I I hope we would all extend the courtesy to be open to discussion and I haven't seen it not be that way since 2019 it has not been that way so if it turns into a problem we can revisit but I do like the heads up in the reports so
um I guess we can move on from this one okay uh but as as you as I mentioned earlier in December you asked us to look at a motion to reconsider and so we did and it does follow Mr am I correct to say it does follow Roberts closely but I don't
think it's exactly yes the must be made at the same meeting uh it can be the motion must be made by a council member on the prevailing side of the decision um however any council member can uh can second the motion uh if the motion passes uh then the original motion will
be reconsidered uh if it does fail the original motion will remain in effect now here's this was an interesting thing that we did add in is that if there's a tie vote uh any subsequent motion to reconsider will not be considered um and
it only requires a majority vote and then we added in some things as far as um you know when it should not be entertained if it's an ordinance or another action that was part of a public hearing uh if it caused something to be done that's impossible to undo and I
mayor let's reflect back to the uh the trail you know thankfully you didn't sign that agreement you know and and it's not because I was asked to just so everybody knows I wasn't a hold out right no she No we we asked her not to but if she had executed the agreement
after the meeting then it would have been something that could not be undone and so um but that that that goes with the motion to resend but this is during the meeting this is the reconsider so I think we should delete the not to be
entertained portion because unless there's a legal requirement that I'm not aware of the hearing has happened we took the vote but the hearing still already happened so we can retake that same vote having just heard all of the evidence during that same meeting so I I
don't see either of the exceptions to be valid because there's nothing you think you should be able to reconsider it later in the same meeting i do in the same meeting i don't because we had this exact thing thing happen and a lot of the times people leave after take a vote so let's say we voted for someone to
reszone their business we said yes they got consensus they leave and then you reconsider and then they're not here and I don't think that's right okay now that that's valid so then you could would instead instead of doing the reconsider then you would do the motion that the following meeting to and they can have a
heads up okay that's we do cover recision we have that move on yep okay so yes sir so we're leaving in uh the requiring public hearing that is specifically to the cases you're talking about right because
I'm just saying not to be entertained later in the same meeting i don't think is right because a lot of the times they leave in the same Okay okay are you clear what we're saying is if if the action was held at public hearing and it passed after the public hearing
we can't then go back and and re revisit it but not in the same meeting and and Yeah so so as far as the public hearing is there a reason to leave a carveout for public hearings and I certainly you know the things you just said also apply
to that right because everybody leaves after the public hearing after the vote is it fair to come back well maybe we need to ponder giving some kind of heads up that a person plans to the wanted to do a motion to reconsider and can't so that
we we don't accidentally cause something to be done that is impossible to undo i think we're overthinking this we are overthinking so I think I think we're good once public media is closed it's closed so you'd have to reopen well you know at the end I'm the one that sits around and I sign all these things and
sometimes it makes it immediately go into effect and other times there's a delay so if there is a very contentious issue like a contingent development issue I I don't even know what to use as a as an example uh if I pause because
somebody tips me off so all I'm telling you tip me off if you want to reconsider at a later meeting like at reports or something so we can perhaps I don't think that's how we should operate okay maybe it's not it's not It is not ideal unless there's substantial information
that changes yeah which is handled on the next slide I'm sure uh yes motion before we move on to that I so I didn't know what the next slide was going to be because this wasn't in the packet um so one of the things that was in one of
these documents said that um there was a case for uh it wouldn't apply if somebody had abstained from voting you're not allowed to abstain and you're not allowed to abstain by the charter right 30806 you're supposed to vote you're supposed
to vote wonderful i think it was yes it um if some well somebody has conflict they obviously can't vote uh also if they're not present they can't vote and so I think the idea was is that if a person wasn't present I think and I'll let Mr hall speak to it but from what
the way I was looking at it was that if someone had a conflict or if someone wasn't present for the vote then they couldn't they could not make the motion to reconsider it had to be someone who was actively involved in in the in the voting right
the question is do we want to leave language in there that is not is kind of is forbidden by the the charter but maybe it doesn't hurt because the charter could change or it doesn't cause any issues maybe it doesn't cause any issues okay i I I did want to make clear
that or get clear clarity for myself that um abstaining from vote is something that is not allowed that's correct correct that is correct okay uh motion to re motion to resend uh one of the things that I know mayor you mentioned to me quite a bit was okay
when there's new information you know coming in so we did put that in there about new information and that a comm a council member can can make a motion to resend it can be made by any council member there doesn't have to we don't have to worry about it being um on the majority or you know anyone can make it
uh council may anyone can second it uh it one of the things we talked about earlier was putting a time limit on it we put it next council meeting uh it can only be made one time uh if the motion does pass that the uh the original motion is rescended and is no longer no
longer in effect uh if it fails then the original motion stays stays uh it does require twothirds vote if no previous notice has been given so if we showed up at a meeting uh and during the meeting a motion the motion was made I make a
motion to resend this decision we made at the last meeting it would require two/3s vote however and this is one of the things we looked at was if you give notice that uh it could only require a majority vote now the one thing about if I remember and when we talked about with Roberts was it doesn't it really doesn't
define notice and so what we started we started looking at many different types of of ways to do it and we started looking at how our agenda process works and so we we went with 10 days if if a member said contacted the clerk and said I'm going to make a motion to resend uh
at the next council meeting this this item at 10 days it would give us the opportunity to at least get that into the package and that way you would have it before you and she would include the notice that you saying I'm going to do this motion to resend and you would have
all the information there for you and that's what we looked at was if we if we did it on a 10 date and um it would only require majority vote for for that uh can I speak to that yes or oh you got more unres I've just got a
little just got a little bit more as far as we did add a thing in about about it not being attended once again not being entertained if it something that can't be undone uh if it's that created a contract that's been entered into uh a resignation person removed from their
post a result of a violation of a vested rights so we we added those in as far as these are the items that a motion to resend would not be not be applicable u and we added in a Second one as far as this one here if it doesn't pass any subsequent motion to resend will not be
considered that gets back to it can only be done once so um I think that's really all we have yes that's all we have for a motion to resend so I can flip back up for you Mr and whichever slide you want me to be on yeah well I mean it's not in the slide so um so this here is Oh maybe
it is um so this is a deviation from Robert's rules right so Robert's rules requires a twothirds with no notice only if all the members who didn't who weren't there to vote for it the first time are not
present and so if you do the math on a five member council right if only four people were there a simple majority is 2/3 so this whole section about 2/3 doesn't come into effect for a council of of our size right um so I I I
don't like deviating here from Robert's rules or I don't think there's a reason to um to require twothirds with no uh without notice because generally all five of us are here and if our ar if we aren't then 2/3s and majority are the same thing 75%
2/3 would be four be same with super 2/3 would be four because 2/3 would be three and three three and a third or something so you can't have a third be That's right that would be the reason we have a 2/3 so in Robert's rules though the 2/3 only comes into effect if all of
the people who voted in that vote in the previous meeting were not present in the meeting where the motion to rescend was made no as I understand Rob is it comes into effect depending on notice and and so on so forth it's it's in the document that you sent us in December or January
about this okay um and so so by that this is a a deviation from that um which which I would not want to add um in in addition what would you prefer it to say what's that what would you prefer it to say robert's rules do you just want to stick
with regular Robert i think we can just say that Robert's rules are in effect um I also believe that 10 days notice is excessive i mean the the packets don't even finalize until 5 days before the meeting right so we have to prepare for a meeting in 5 days now you're saying
that like 10 days are required to give notice for I think that's to get to get to get the agenda put together and put out the notice i I think our internal thing is like seven days that's only if you want a majority vote that's not if you want to do it you could still do it with uh twothirds that's that's right if
we were to keep the two/3s yeah i'm saying 10 days is a long time in the way that we operate here right right i mean we have 14 days between meetings most months right um 5 days from when the packet drops right into I think we
picked 10 days to make sure there was enough time to get it in get it to the clerk and the clerk get on the agenda because it goes into the system within within uh within the thing and obviously it has to be published before we can take action on the meeting right agenda
I'll put it that way agenda before we can take action because it has to be published that's true but all of that all of that relevant data is in the previous packet already from when it was voted on the very the very previous meeting all that's in there but it's the new info so to do this there has to be
new info so to me it makes sense to have some some lead time but 6 days I get what you're saying like what if the new info is not known to anybody until you six days before that would still you'd have to hustle to get it in there and maybe it would be like of course you would aim to if you get new info dropped
on you on you the day after because people didn't make it to the meeting or whatever but okay so is there consensus to I think this has come up like once in like it's only one time ever possibly well I think you know we we we picked 10 days to make sure there was enough time to get it on the agenda because you know
well is there any interest in shifting it to six days as or if there's three people who like 10 days then we don't need to keep talking about this i would like six i I don't care either ways six days is fine i'd like fewer days okay sounds like we have three for six change it to six days and then we're good we
move it on with leaving what's up there okay moving on okay uh we did add a section in for tie votes um obviously when we have a tie vote which means one of us is not here uh that the the the subject does fail the
motion fails uh there since there is no prevailing party there cannot be a motion to reconsider uh the status quo will continue uh now we did put in that an item could be placed on a different on a future agenda and one of the things we
also did was we looked at well what if a council member decides that they they want to make a different motion okay so we say we had a motion to approve and it failed on a 2 to2 vote so the a one of the members says "Well I make a motion with these changes a motion to approve but I want to make these changes to it."
Well that motion passes you know and so we wanted that ability for you all to still have the when you still have the ability to make a second motion that's possibly different to still accomplish something and so that was one of the things that we did we wrote into the tie
as far as tie votes when they should they ever occur we haven't had many occur and even in in my tenure with the city I can't I remember very very few instances where we had a typo we had one in the last like little I don't know it was kind of an interesting one yeah
that's okay that looks good to me though uh work sessions we basically revised the purpose of the work session you can see all those different things there that we we did as far as that we did change the agenda to reflect what we currently do in our agenda we brought in
the public comment uh in the in the current policy it says public comment will not be taken uh something that Mr hall advises well you know that stat statute says you have public comment so we brought we basically took the the public comment out of the uh regular
meeting and we brought it into the work session meeting is what we did and which we we do anyways which we do yeah we do anyways so uh that's that's the nuts and bolts of the uh of the changes that um that we have have for you uh regarding
it like I said I can pull the I can pull the documents up onto the screen if you would like me to i would like you to because I do want to address what Mr williamson brought up and get some clarification on if people do by state law have to put their address in because I've also looked it up and it doesn't seem like it is required so can we get
some clarification pull up the clean copy or the one with the changes the changes the changes okay yes um and I believe where does it say that like under the public public com six it says um a person who wishes
to address council let's see speakers must identify themselves prior to speaking by stating their name and address for the record so I don't have a problem if we change that to just say what city they're from because I do think that's useful but I also understand putting your house address if
it's not required by law is Writing it down I think is a different thing from stating it on a video that's live stream from YouTube where they can see here I am not at my house fair request i guess I'm looking for I will I will confess I haven't been asked that question before it's not come up in all
the cities I've recommend I've represented but uh and I think the reasoning behind it is just to verify that they are a resident which is I guess why I said it'd be nice if people at least said what city they're from but not necessarily their house number i
don't really need that um but I guess I'm looking for input here there's a lot of people that live in Oto that don't live in Oto and and that's true but some of those people do have valid things to bring up before the council like they might be out of the city limits but they
might buy our water for example or they might drive through our I think if you say I have an Ovito address you're at least within the vicinity to make sense to what we're speaking to but yeah you know what I'm saying even if they're not no veto still could have we do allow we do allow people that aren't citizens like consultants come in they have
Orlando or engineers from Orlando and so forth so you know we do we do not limit we don't limit to just OTO people but I think I think the purpose from my standpoint is to to allow council to understand this is an OTO resident or a
nonov res well we can keep it on the forum if we really want that but as far as speaking it at the podium I guess that's the issue with you could do that and and then uh if you do that then you can ask them to identify themselves or guess is a number for that matter and
and but then you would probably not then allow someone to speak who didn't file a form or you could do that if they come up to speak they have to file a form yeah one of my other cities is very strict on that if you don't file a form you don't speak so I guess we need to clarify what we want to do there so I
would be in the camp of you know they do state their address but they don't have to fill out the form if they want to speak so I do think we've had a lot of people come in that don't fill out the form or show up at the last minute and don't fill out the form that do want to come up and speak and give them the opportunity to speak so that's kind of
where I'm at and I do want to you know I do think it's important that we understand if they are a resident or not a resident i mean you could you could actually ask them are you a resident you not a resident they can Well they don't have to reply to that though to to Mr williamson's No I understand what what Mr williams says and I I think that's a
valid point you know you're you we are we do broadcast these and and you're giving out your name and address to to people who are watching so I I don't argue that's a valid point i But I would say if we're going to do that then we should require the form so we would then
at least know you as a deputy mayor when you pick it up you can see Mr ms and they can give their address and they are a veto resident well and and if people want to stand up and speak I can say that before each meeting that if you are going to want to speak moving forward you can grab a sheet at any point in the
meeting and fill one out that's what my other city does the clerk when we start the meeting or before it starts the meeting if you're going to make if you're going to speak tonight you need to fill out the form i I just think when you have those meetings someone gets up and speaks there you can see it in the face of somebody else that they they
light up and they have something to say and they want to come up and say after certain person just came up to say something so I think you're limiting it if you're saying that you can only fill out if you only get to speak if you fill out the form well if if someone asks you could say "Please fill out the form."
You at that time that's that's that's a way i'm not arguing with Jeff i understand yeah no I just I'm just I think we should do it after the fact maybe if they haven't done it before and that addresses all sides that was that was all hanging i'm just I'm just just saying that it it's it's I see I
understand all of these so we just have to decide what we want to do i I agree with Mr bodford i I think people should be able to come up i like the Anybody else and also it gives you know people who fill out the form they have preceded right if you come here you want to fill out the formant you get you get to go first right is it if you fill out a form
you don't have to say your address up here that could be a way if you don't want to do that i mean because we already have it we can just do it that way i do have another question it's on a It's kind of a tangent of this but if someone comes up to speak on
evidentiary subjects for something we're voting on let's say it's a quasi judicial or something uh we require engineers and experts to to give their name and address would someone under that condition have to give their name and address
probably not as the applicant as the applicant either as the applicant or someone opposing the applicant that's a good question maybe it sounds like we have to look into this right what we're required like I said I haven't been asked that question before allies have done it nobody's complained
so should we revisit point it sounds like because why don't we give you testimony and and if they don't know who it is how do you know they're an expert okay so I guess I guess my ask here is to look into this and see what you think the best way to address it is i will gladly knowing what we brought up here right okay so for now let's move on to
Is there anything else we had as far as Yeah I had one other thing one thing it says that you must speak from the podium oh I'm glad you said that yeah some people have a hard time getting to the podium i've seen in other another city recently you know somebody was was in a
walker you know sitting in the first row and they brought the microphone over and you know seems must speak into the microphone is fine with me okay that's fine speak into a microphone yes and maybe even we prefer you go to the podium well we because we we tape it and we we can't tape the audience typically
i think I think you get the point of what it's more about keep folks from sitting in the in the back screaming that's really the purpose is to get it's it's more about order and but as far as I think preference saying pre preference
from the podium and then but speak from the podium if able otherwise microphone then we can accommodate we could take the microphone to them okay anything else for the order of business all right we are going to move on to item number five oh I had one more thing i'm sorry i'm sorry uh one of the things that was
not in the presentation but is in the uh uh the change set here is it says that uh you are allowed to give a prepared speech but that the prepared speech must be submitted to the clerk and I would like to strike that where is that
located at what page uh I didn't write down a page number um well there's a couple of things one of the things is that we we said that when you have when you when you're presenting something to c you're handing something to the council and that's right in here that speakers are
permitted to read prepared statements prepared letters should be presented to the clerk multiple copies should be provided by the presenter to for distribution distribution we also have letters not speeches though to clarify we also have this paragraph here that if you want to use if they if someone came
in and they had a thumb drive uh the thing about it is is that we need to have that scrubbed as for lack of a better word we need to have it get make sure there's nothing on that thumb drive that's going to inject a virus or
anything that would into our system now what we do is when folks tell us say "Hey I'm going to make a presentation for council." But we ask them to email it to us and what happens is that when they email it to us it goes through the system and it gets it gets checked out and our our you know our
um our our IT system re does that check to make sure that it doesn't have anything harmful for our system so that's really what th this paragraph here that's what that's what this paragraph is about so there yeah there's there's multiple different things there yeah yeah so I have an issue with that
too four business days prior to the city council meeting what day is that for a meeting that's on Monday and then what date does the packet drop so somebody has to come up with something to present before the packet even goes to the public mhm so that seems like you're
making it so people can't even really do it unless they have some knowledge of what's coming from some other method that's very valid maybe by Monday at of noon or something if you have a
presentation noon of meeting day noon noon of meeting day so that give you guys enough time well it's it's just a matter like I said if they email it to us it's not easily not a big deal i You're talking about virus scanning a thumb drive right and then checking all the pictures to make sure
that you know nothing inappropriate is in it that's correct yes yeah seems like a fair I mean if they're going to give their presentation in three minutes doesn't seem like it would take much longer than that to maybe verify each one okay can we get consensus that you guys figure out how much time you actually
needed ahead of time to be able to present it and scrub it and we agree that that's enough i think Mr cobb's point is very valid if you if it if a virus got introduced into our system we'd be dead for a while right which is why I don't want to come up with the number too careful quite honestly that you know not that anybody would
nefariously do that but but accidentally you can pick up a virus and it gets introduced in our system and it has a chance to scrub it so I I would opt for as long as we can get if it were my my decision i mean a virus scan is an automated process i mean a person's not opening up each file with hex editor
that's correct so that's why we always email it because as it comes in it gets scanned yes uh can we agree that you guys figure out how long you actually need to scrub it so we make sure we minimize the length ahead of time and then agree on that date i mean quite
honestly uh it depends on I think yes i think if if they sent it in before noon on Monday it could probably happen you know if they delivered it if they walked in with the thumb drive that would be you know that would we would have to take that up to it okay so are we good with noon on Monday if it's emailed if
it if it's emailed if it's emailed and if it's a thumb drive ah just noon on noon on Monday no you're asking my opinion i am asking your opinion that is correct mr bren email's good i I I'm okay with either it doesn't take
long to fire scan a thumb drive you You probably know more than all of us about this i don't know about that okay i mean I guess I will leave it up to who who actually scans it is that the city clerk well if it's emailed to us it goes to the clerk but if it's not
emailed if they deliver it in we take it up to it if it happens to not be there that day or how long does it take it to get it back to you shouldn't take very long for them to do it so are we good with noon i'm I would say before noon is before
noon all right 10 a.m oh before noon okay yes before noon on the day so 11 up to up to 11:59 we are going to move on from the order of business on to item number five okay um which is purchasing standard operating procedure
can I ask on this one this is kind of similar of why is this coming up i mean I guess I'm reading the uh staff report it says that the mayor brought up concerns about it yes so before we kick this off I will have Mr cob do introductions and then we will get into
discussion so let's let's start this off the right way and then yes we will ask questions well if I can if it'll stop uh twirling we'll uh we'll do that okay hope you don't have a virus
it's been twirling a lot today i I I got very frustrated on it a couple of times where it started twirling and I'm like what's going on that's a that's a good little scroll there there we go
okay i I only have one uh one slide actually but I do have I do have the entire policy for you and um and I cannot tell you why it's doing that says we're okay
[Applause] well we've got a pretty good audience that uh learned how we're going to be able to reject or not reject thing in our operating procedures so thank you for having fun with us tonight it's not even a big file is it no it's not that's the funny part about it it's
pretty bad yeah so I'm not sure why I started and this is why we need the presentation ahead of time come on oh no it's it's a one slide and it's it is the actual thresholds that are listed in the purchasing policy is all it is can you
talk to it uh it off the top of my head I think it's 1 cent to 5,000 requires one written quote and the purchasing agent is the approval
authority uh 5,000 and 1 cent is to I believe 10,000 oh thank you uh requires three written quotes finance director or designate is the approval authority 10,0001 cents to 50,000 is three written quotes uh city manager is the approval
authority and then 50,000 well anything above 50,000 requires formal solicitation and council approval uh so that's really what's on this one slide which I can understand oh hey here it comes it's coming yay so I guess to uh
start with Mr bodford's question since it's loading and there you go we're up i also want to maybe start out why this is a an agenda item tonight or discussion item sorry i mean this has been in place since 1995 well it's it's been changed through the years we Yes we've had a
purchasing policy since 1995 but the numbers have changed through the years so when did the numbers change last time uh I'm trying to think the date on this is 2021 2021 i think the the change before 2021 was where we went to 5,000 I believe if I remember
correctly and I'm not really sure what year that was though i can't exactly that was in quite a while ago 2010 or something i mean I don't remember issue that's going on but I don't remember the exact
date but it wasn't too far before 2021 well I asked for this to be there so if you guys would like to know why I did I'd be glad to tell you u so with only needing one written quote up to $5,000 um anybody can just pick a favorite
person and get a quote that is up to $5,000 and there's a lot of situations be it pressure washing printing uh you know picking a vendor for food all you whatever it may be where it would be very easy to get multiple quotes and
have them be a little bit more competitive so uh from my end I'm hoping to protect the integrity of our employees and the people with whom they do business by making sure that there is some level of competition and opportunity for different businesses
that provide the same service to win the city's business so that that's what I'm thinking uh on some little things like I can envision a situation at public works for example where you need a little piece of pipe you got to go get it and maybe the threshold for picking whatever
you want at whatever price it happens to be maybe it can be up to 500 or something but I think 5,000 is a a really big threshold to pick whatever you want from whoever you want without getting any quotes uh if I'm shopping for an air conditioner you know used to
you could get one for less than 5,000 but I would get three quotes like that's a normal thing to do when you're pushing the upper limit so that that's the the suggestion is maybe make it up to 300 or 500 to just
go by i don't know that we've had any issues here so I don't know why we need to change it i mean if there's a specific issue that you know about I have not ever heard of an issue that we've had would we know i think it's the it can be known and and there is an
issue known and um I'm not sure it's helpful to I mean it sounds like you speculating that somebody has a friend that they're just automatically going to give them one well I I and I don't see you know from the city employees that I
know within the city I don't see anybody that does that i don't see like you know someone in public works saying "Oh well I'm friends with this tree cutting guy so he needs to get this or you know the police department favors certain you
know car wash." I I just don't see it it might be better if Miss Collins or Mr cobb shares from their perspective what is sharable even if it's below $5,000 let's say it's a $100 it still has to go through the
person who gets the bid i think there's an approval uh at a director and through a procurement officer and maybe a risk management officer uh when we're doing service for service uh and I'm trying to think of a really a good service pro
when we're that we're doing yes we do require a work order and then the once we have the work order the work order is actually reviewed through purchasing through um through budget through risk management and once we have the work order in place then it go then they put
it in as a requisition it goes into the purchase order system which once again goes through finance and purchasing and this is Jquetta Scott she's our purchasing purchasing manager and and she works with Mr boop in the finance department um and so when we're doing a service like that like let's say a design of
something you know uh then that type of work order has to go through you'll notice on April 7th we've got a number of work orders that are for construction services that we're doing and that goes through the entire thing but when we're doing goods and when we're doing commodities
uh that ne that's that doesn't necessarily have to go through the whole thing that we're doing uh if they're something small doesn't it as as far as if we if it's if it's a small purchase that they're able to use on their purchasing card then that would come
through when the when the bill comes in but what's the limit on a purchasing card is it $5,000 uh not many people have a limit of $5,000 on a purchasing card uh if I'm I don't think I don't even know if I have a limit of $5,000 on a purchasing cart but uh
the uh I think one time they had to up my limit so that because we had an issue at the League of Cities and I needed to put multiple people's rooms on my card and they they increased my limit so I could do that yeah but in my old life you know different people had different warrants right different levels you know
and depending on what your position is you had that authority if it's if it and this Scott tell me if I'm saying this correctly but if it's above the if they can't do it on a PC card then they do it through what they call direct play direct pay and that goes through the system they have to input that into the
system and then the the purchase it's a like a check request is what it's like and so it has to go through uh so I that's I think that that's the biggest difference is that with with commodities is that it doesn't have that formal got to get a work order got to get a
requisition got to get a purchase order through that system and risk management so what's the threat to the integrity of the system with a a commodity you're going to buy a tank of gas or something uh could be that or I look at it like let's say if uh maintenance person
breaks a tool they need a tool do they need to go get quotes or can they just run to Home Depot and replace it uh if um they still have to provide the receipt they they have to get a receipt for it yes and we also have to take our uh tax exemption with us and uh that
sort of thing as well uh one of the things that Mr booth mentioned to me this afternoon is that some companies now charge you for quotes and uh some of them have started saying if it's something small they're not going to quote they just it's not
worth their time and so that was one of the reasons that that uh we believe that it was increased to the 5,000 was because we were having a hard time getting multiple quotes for things that were small like like in the $500 range so I guess we're back to this original
question where we it's not an issue uh it I think it's I think it's more of uh as the mayor I think I think you put it best is that it's to have more opportunities for uh competition checks and balances and to make sure that all people who do
business in the city or want to do business with the city feel that they have an opportunity to potentially win a competitive bid even if it's a small thing if it's a $500 Oh maybe that's too little yeah well do we have a list 500 that's that's pretty low that that should be you pick your person if you're
Do we have a list of vendors that uh We have a we go to I mean No you get to pick whoever you want qualified vendor can you i'm sorry you can't go to an unqualified vendor can you no no but for producing things there is no insurance requirement so if you produce a thing um
you know paper banners um food I don't know that food has a insurance requirement either i think there's enough integrity and enough uh checks and balances even if it comes after the fact you use a PC card you got to turn in the receipts someone's going to look at it and but is it a
competitive bid whether it was legitimate or not well I'll just share with you guys that I I saw what was paid for banners and I appreciate Mr beldin uh providing additional information so I could get a competitive quote i did so in about about 15 minutes and discovered
that we accepted a quote and paid out uh about about more than double uh what the quote that I easily got was so that's a little bit concerning that we're not even making baseline efforts to get competitive quotes and I will jump in
here as far as you getting a quote versus our staff that is not comparing the same thing um and if you're referring to banners as someone who's quoted them out for my business I can get a banner that cost $10 or $1,000 and the quality is insane from one end to the other so as far as what we're talking about here if you got a quote
versus our city and it was way different I'm sure if they looked through it and it was the same quality we would consider that but if we're talking about lowering the value of purchase below $5,000 why do we have employees i mean we're going to cost so much more money
by having them do more work by having everything go up to a director i mean do you need to go up to a director i'm sorry is do we trust people to do their jobs because right now it sounds like you do not so the question is do we trust them to do their jobs or not and if we have employees we don't trust to
do their jobs we should address that but I don't think changing an entire city policy over I don't you have an issue somewhere apparently i I don't think this is the way to tackle it it is to find out where we don't trust someone and and address it directly so I I don't
know why we're changing a whole policy over something I don't know about so unless we have some other information so that's I only discovered since the meeting materials came out this particular situation i thought it was
worth doing without knowing about that situation and I do think it's an integrity issue for anybody who has been given the authority to do this and and I guess you know people can choose to get three quotes to protect their own
integrity so I I guess it could be solved by doing that even though it may not be mandatory so any employee listening I suggest you if it's easy to get more than one quote I suggest you do it because that seems like a sensible
responsible thing to do is there is there is there something you would like to directly address i mean we had someone come up here and speak that there's an issue with Quicksar or or something i have I have no issue with Quicksar um Okay um I'm just I'm just I
I'm missing something here about someone coming up to speak about a vacation that clearly I'm missing info so I don't know if you have something to fill in here city employees are allowed to socialize with whoever they like they can go on vacation with vendors they can pick the same vendor over and over again without
getting competitive bids and and that is allowed under our policy okay if we don't have more information then I have nothing to go on so uh is there consensus to change anything here no
uh feels up to me i mean 5,000 seems like maybe maybe a lot maybe it's something under that um I don't know but um it sounds like there's three to not want to change it so don't want to okay drag it out huh we'll move on yeah I'll take it uh discussion item number
six the 100th year anniversary update did you guys want to take a minute yeah all right we'll take a 5m minute break and come back at 7:26 [Applause] that'll let me [Applause]
Last time I was at Park City I think that's what started my hip I brought it i learned my lesson i got lucky acquired right now generator that we put in there
window these are tearing down the watch and then right on the [Music] tomorrow i'll tell you [Music] i Is it already [Applause]
we're getting there two out the next two should be quick green would have been a better color you know black and gold would have been good i know but you just threw out a purple on me don't give away any secrets purple oh don't give away any secrets i want to
be surprised i think he's giving away the secrets that's But it looked good what do you think on the final four that's what he Duke looked pretty damn good that kid
flag all right we're going to Oops we're going to get started if you guys could take your seats tennessee to go all the way and I'm out i don't think my mic's working is Can you guys hear this no is this better okay all right we're
going to get started and we're going to move on to item number six the 100th year anniversary update and I think uh Mr beldin's taking this one off uh yes thank you Deputy Mayor uh yeah we we're a month out from the 100th anniversary celebration so we asked Mr beldon to come in and give you a update on where
we are talk about the program that we have for you so I'm going to turn it over to you thank you all right good evening Mayor honorable mayor city council members um as Mr copy alluded um this is just a brief update on our current progress if you recall back in October uh we took a resolution um which
uh council approved the budget amendment author authorizing not to exceed $170,000 for the budget for this event so now we're 5 months after that and we're we're it's almost game time um we're less than a month away so really briefly I wanted to
provide you a map layout of the event as you you're aware this event is at Center Lake Park and we wanted to show you around the entire perimeter you know what's kind of taking place um you know within the facility so starting with number one I'm going to take you around the you know the street here um over by
the Veterans Tribute we've got the American Legion set up with the Purple Heart Society we're going to be having the the Veterans Tribute information available for the public we're also going to be passing out challenge coins uh for those veterans free of no charge um right next to that at the at the
Lakeside stage uh we'll have the Ovito photo club um they'll have screen projections um with PowerPoint presentation just sliding throughout the course of the event um highlighting some history of Ato um at some point or multiple points during the during the uh the event we'll have a veto cit citizens
in action come up on stage we'll be doing a little bit of trivia um on the history of Ato have some crowd interaction and then the UPAC dance squad will come in and they'll be performing off and on throughout the event uh where's my cursor number three in in
these parking slots um we're we're going to try to showcase vehicles some cars from 1925 through the 2025 era so all these spots will be filled on different levels um just highlighting those you know transportation modes that people were driving back throughout the the
history of Avido um on the veterans on the lawn adjacent to the veterans tribute this area will be set up with vendors um business vendors uh nonprofit vendors just mixed in just to fill in the areas and we will
you know it's it looks like one square but it'll be pretty much along the sidewalk and near the splash pad area number five is going to be just a face painting we have multiple face painters set up for the event um it's a it's a popular um children's favorite at all at most of our events so we have
multiple face painters um they'll be highlighting different facets of the of the event um over here number six this is a very small corner shop but actually um we have vendors set up actually all going all the way up towards the food factory okay we're going to try to
extend this event to to those local establishments to try to hopefully get them involved and maybe they'll um have some some of the the the residents and non-residents actually visit their establishments and we will we'll actually offer vendors a spot to set up we'll also offer performance areas for
some of the street performance setup as well as the song birds um throughout various times of the of the event um over here on the on the grass um the the the chessboard we call it um we have the Ovita women's club set up they're going to be doing a tea with a tailblazer um providing information on their club
[Music] etc the two numbers eight um that's going to be our our carnival game area um we have six areas set up that take up a good amount of space so they'll be in the in these spots here on possibly both sides of the street and that will be
free for the community and the vendor will be um hosting these games they actually um staff those carnival games as well so it's not city staff honor you know offering those it's the the actual vendor staffs it and then they actually run the the game activities number nine typical city council parking um we'll
have more information on on your parking spots as we get closer to the event um the 210s that refers to our food truck area so we have almost like a little mini food court with all the food establishments set up that have um signed up already for the for the 100th
anniversary in the uh lawn adjacent to the cultural center our city departments will be set up we'll be offering history of our city departments throughout the city you know from the city um other vendors nonprofits will be set up like our recreation tent area we'll have registration information we'll have a computer set up to actually take
registrations for activities and programs um veterans tribute information um most importantly senior center information now that the facility is back up and running again and as we continue along center lake number 12 actually two 12s that's
just showing um additional vendors will be set up all along the driveway you know past the cultural center leading towards the parking lot area um the cultural center itself will be set up for for the community we'll have um you know Q-ine set up we'll have the uh um
Ovito Historical Society helping us out as a partner we will call it the walkthrough time if you call it we'll have a almost like a maze through the cultural center we'll have different artifacts showing history telling stories you know characters set up and actually highlighting the history of Veto and as you walk through the the
guests can leave and then they can actually go out to the lawn enjoy some entertainment or they could just go off to the other rooms throughout the park and and have have a blast [Music] um 14 i just put them to the side that's going to be that's kind of set up for
our laser light vendor as well as the fireworks vendor um it's an exterior operation so they'll be stationed out right outside the cultural center uh number 15 is on the on the stage the the side stage of the building um we'll have
various performances throughout the uh the venue upac dance song bird singing and then other forms of entertainment such as um some uh some bands um and then some other um I don't know there might be some additional characters that might actually perform throughout the
event up on the the amphitheater lawn uh we'll have all of our sponsors for the event highlighted um they'll have the capability to advertise their business organization um they can set up booth space um we'll have banner recognition etc at the top of the lawn at the
concrete platform where the uh the holiday tree was set up we're going to have um the Ovito letters spelled out at the top you know 8ft tall letters and we'll be doing video mapping on those so as it gets darker and we'll have a backdrop of this you'll be able to see a very very cool transformation of these
letters that show um a transformation of um some of the history of a veto but also a a performance that is top-notch all right number 18 closer to the uh the parking lot um we have the Ovito fire department coloring stations
and then the police car will be set up for figure painting for the kids or adults if you want to um partake in that activity and then right next to there we'll have a vendors such as a DJ set up playing tunes from the 70s through today and then street performers up it looks
like up will have in multiple areas throughout this event um with some of the local entertainers and then I put number 20 at the at the stage um we'll be doing an opening ceremonies for the event and there'll be a pipe and drum walking through with the color guard um song birds will be doing the national
anthem as well as the pledge of the pledge of allegiance so we wanted to just provide you a map of showing the use of the park space everyone that's involved um we are still there are some working pieces to this and there are some additions that will be coming that may not have been finalized you know
we're solidifying our sponsors still we're always seeking additional vendors um those numbers will continue to grow and I'll entertain any questions that you may have on the layout so the opening ceremonies will be at the very beginning yeah at the Yeah somewhere in the beginning yeah we'll be doing
they'll start somewhere over by the parking lot and they'll walk through and then they eventually walk through the event to meet up at the stage area so the American Legion Tribute is that like a certain time as well or is that kind of like all day that'll be the whole day they'll be there whole day some of their members will be rotating in and out some
will be there for the whole day are just going to come up the table and just kind of check in with them and they will get a challenge going yep and what is the start and end time again it's 3 to 9 okay fireworks and laser show will approximately start at 9:00 p.m so we're trying to give everybody the uh the end time of that so that way they're not
leaving at 9:00 and missing the show and did I see right that you guys uh got sponsors for about $50,000 currently we're at 50,000 that have been received we have many solicitations we've got a bunch in the works that we're just waiting for their um confirmation or
checks so that number will hopefully continue to grow um that number I can't really confirm or deny at this point now I did see some of the uh the founding families i know we have one of them in here tonight and I thank them again for for everything they do yeah we thank everybody that's going to be a part of
this event you know it's those local businesses large businesses organizations um anyone who's contributing to this is going to make an impact and we want to make sure that they're um acknowledged appropriately too for their for their help and support that's a long list of volunteers on there a lot of those people are not
getting paid right so correct yeah that's a lot of people to to thank for volunteering and helping us put this big event on yeah and and we will acknowledge all the sponsors and and those organizations throughout the event we'll have a a sponsorship banner that will highlight those organizations and businesses we'll make notices we'll have
announcements throughout the event as well um that will there's some other you know items that will come up with entertainment on the stage we'll have entertainers obviously performing but we'll also have announcements highlighting some history of Aida okay
and I don't know I mean what you guys think about this but uh I was talking to Mr cobb i was at the uh the spring rising 5K and I was talking to Attakus and they can actually do embroidery i mean we can get anybody to do embroidery but wondering about the idea of having
uh shirts done for the hundth with the logo of the hundth and then they would have one for each one of the directors and then us with the council members underneath i don't know if you guys are in favor i'm fine even paying for my own shirt they do have money available for for shirts if we wanted to do that
who Who has money like we haven't spent all the money as in we we have our council budget we just went over so we all get shirts i was going to say each each department has has uniform money so I know I haven't spent mine this year so you didn't even have to hit one shirt
since I've been here for four years so I guess I got a quot of seven i I got one shirt in eight years i just I mean it's hopping this 100th anniversary come around it would be kind of cool if we had them i think that would be cool for our staff too uh I don't know if that's something where we have a t-shirt are we
selling any merch to the city uh is that something the public would be interested in or we're not set up to sell t-shirts if that's your question we could not work yeah I'm not talking about city side I'm not I'm not against it so So over at
over over at public works Mr wyatt was cool enough to procure there there's in front of u Starbucks in the road there was I don't know how we got it a city seal manhole cover and he swapped it out and I keep meaning to go over there and and see if we could like make a t-shirt
out of it or something so the problem is it's upside down so we'd have to figure out how to like I don't know there's enough engineers in this group that I think we could figure out a way to make some really cool urban art at this thing with that manhole cover i don't know that's what my engineering degree taught
me to do um stand on the other side but like it's got to go in the shirt and then you put it up and you go that way so it's not a reverse you get what I'm saying like it would be reversed i get what you're saying yeah okay so we still got time to get those shirts ordered yeah yes we can yes we do we just wanted to make sure that you all that's
something that Yeah cuz I I like the 100th anniversary logo i mean you see it on the banners and everything i think it' be kind of cool yes that's that's cool and get for the directors too so Okay is there a preference on color what's that a preference on color uh I think the blue that's like in the banner I think would be good not purple
[Laughter] you can walk in your purple house with the blue t-shirt we need to give you our sizes we'll get that later on from you yeah I don't think we have to do that right now okay i think Miss Rivera has all your sizes cuz she orders your shirts oh that's true they already know
any other questions on the layout before we continue okay thank you Paul you're welcome oh this looks good um next item i just want to provide you a rundown you've all seen this in your packet but this is a list of the current expenditures and what this provides you are are the names of the vendors the
transaction amounts um a little brief description but also what these transactions went through from a purchasing compliance perspective as well as a risk management perspective um this whole first page is actually services so these all went through the work order process of um staff received
the quotes um one quote or multiple quotes if you know based on the on the purchasing thresholds and state statutes um those work orders are sent over to purchasing for their sign off that we discussed earlier it's then routed to risk management and then back to staff
to then finalize with the vendors so we wanted to provide you all this information um if you have any questions on this I can I can answer those accordingly going on to page two um this is actually your your your materials so the the first three are are your pole banners we
we broke those out into three sections based on their sizes throughout the city and a description of those banners and then we have the the coins and then the pyro shows that's our that's our uh fireworks show that's pending right now we have one quote we're still waiting for the two final quotes before we
finalize it so as of now $7,500 is the lowest it could go you know lower than that potentially but we're at least at $7,500 right now we're at at 115,805 on expenses and then a brief breakdown of
the revenue committed 50,000 in sponsorships 3750 in vendors it's actually up to like 4150 if I'm not mistaken as we've received some more some multiple vendors since I created this presentation for you um it's a brief update that those numbers will continue to grow and I'll
provide additional updates over the next couple weeks just to keep you keep you a breast and that's the update I had are there any questions that I can answer for anybody yeah it looks like you guys have done a good job thank you very much we're looking forward to it we're looking forward we're looking forward to
the party so yep anybody else thank you very much thank you all right we'll move on to our last item on the agenda which is item number seven letters expressing opposition to Senate Bill 118 and House Bill 1209 mr cobb
same question where did this come from oh I can I can answer this one at least i don't Someone else probably emailed this too but we got an email about the rural boundary I guess being under attack at the state level uh from Mr dave Bear so I think you guys got a copy
of that too so I asked if as a city we could respond to that and I don't know if anybody else reached out on that too i also did that yes so this was brought up from that um so go ahead uh yeah Mr barry did reach out and ask if the
council would submit letters uh regarding these two bills one is Senate Bill 1118 and then the other one is uh House Bill 1409 I think is the number 153 yeah 129 129 or 118 the big thing with this there there's actually an
impact to the city as well the the one that's c the one that's getting all the attention is the definition of agricultural enclave and how a piece of property and in the Simol County rural boundary area could be developed
uh without any type of public hearing and without any regard to the county's comprehensive plan without any regard to the rural boundary uh it if it met certain criteria in the house bill there is a thing called an uh residential
infill and if it's covered with I believe it's 50% uh uh with residential commercial and I think even industrial you can do residential and it can be the average of whatever that density is around it and
doesn't matter what plan says and It's and it said you shall approve it administratively is what it says um and that's the thing I I gave a I had to sit on a panel for the uh leave win voters
last week and we started talking about this particular bill and they asked me this can you could you explain it and I said well over here in this part of the statute it says you will have a comp plan it will be based on population projections and you will show how you're going to provide services for that
population projection and housing and recreation and utilities but over here it says that doesn't matter you will approve this without any due process and
um that was the best way I could explain these bills and so uh yes when Mr bear reached out to see if the council would be willing to letters um the mayor and Miss Tuker asked if we could talk about it tonight I asked Mr kelly to prepare the letters he's more adept at political
speech than I am and uh so we did provide the letters to you uh we have one for uh one for the Senate bill one for the House bill uh and we we've prepared them for our our two legislators uh Senator Broer and Representative Placencia uh we didn't
know if there's anybody else one we wanted to know are you okay with with sending the letters and signing the letters uh the second one was is are there others that you want us to provide them to because we can do that and so that was it that was really what we wanted to seek from you tonight have we
run this by our lobbyist to see what they think uh I don't think they really He's aware of it they're aware we We let We let him know about it i think Did you consult with them there's nothing to He thinks it's a Yeah he Yeah he did provide them with Yeah
uh on on this uh my suggestion would be that in addition to sending to our own state legislators both of whom have said they cannot support it in its current form we send it also to everybody on the committee on regulated industries and that includes Senator Jennifer Bradley uh Jason Pizzo Senator uh Senator
Bernard Senator Boyd Burgess Catalude Fine who I guess is no longer there i think he's already done his last time yep uh Gruters in Engaglia so which which committee was that this is committee on regulated industries and I just sent a link to this to Mr kelly so
he can just pull this up and get all their info i was going to ask the same thing so is are you I guess the question is are do we have consensus for this to uh oppose ruining the rural
boundary is what this is which you know yeah i I'm in favor of the letter i mean yes but at the at the bottom it does have all five of our signatures so I guess I we do have to Is everybody willing to sign board so uh it sounds like we have at least
three yeah i mean I just I don't know where the bills came from and why they came up I guess i mean so there had to be a reason why i believe they're developer driven they are certainly developer land yeah
they would like to develop in the rural boundary the League of Cities has a weekly conference call in the very first week the the League of Cities representatives said "This is a developer's wish list is how they phrased it." And um there's there's a
lot more in there about comp plans and the comprehensive planning process and um but these these were the two big things as far as the agricultural enclave the infield residential enclave those were the two really big ones that
just basically disregard your comprehensive plan well and dis disregard what voters voted on we had some of the highest percentage rates of in the entire state where everybody was on board how often does that happen and it was all about the rural boundary and that actually came the the um referendum
language actually came in an amendment so they added that to it so Yep okay i I I I I whenever I was reading through the bills some jumped out at me some wording the development authorized under this subsection must be treated as a conditional use notwithstanding the
local government's comprehensive plan future land use designation or zoning a proposed development authorized under the subsection must be administratively approved and no further action by the governing body of the local government is required yep basically no due process
no due process if they come up we have to approve them that even constitutionally well how did you even get a an elected official to even which is exactly why I'd really like to send this letter so uh yay nay yeah I can do
it good Keith Mr britain all right I think we're good and and I got to say shout out to Mr kelly for fitting in representation or taxation without representation wherever we're at that's that is what they want to hear out there so uh we don't have any other orders of
business mr cobra did you have anything else mary did you want to bring up the attorney yes if anybody's had a chance to look over the information that was sent out if there is any feedback that will allow us to maybe eliminate one or
two or three or four people I think that would be a helpful step for us to take as we are we are up against the clock we've got like a month to decide may I suggest mayor that that if the council and and uh Mr cub Miss Kelly and Mr boop would just simply pick say okay I'd like
to interview this firm or this firm make a presentation that might be a a way to eliminate rather than saying I well I pick this but just say I'd like I'd like to hear a presentation uh or interview of these of these particular firms then compile the list you know come up with
so maybe email our top two well no say have the staff tell us what which ones they like oh the other way around if you remember if you remember the committee our committee is the council myself Miss Collins and Mr and uh if you haven't had a chance to
look at them one of the things I was going to suggest to you is that I know we have we scheduled the meeting for the 14th and um but we could we could set a a meeting for 5:30 next Monday before our council meeting and we could then
say these pick the ones these are the ones we wish to interview and then we could use since we already had the 14th set up we could basically push things up a week if if that's something that you all are interested in we could push it up a week uh pick the ones we want to interview on the 7th and
then we could actually do the interviews on the 14th and we're close on time so you're Yeah asking to move this up uh I'm okay with 5:30 everybody available to come in a little early we need an hour i don't know should we do six y'all already know my
top three i would say six all right 6 o'clock in the next meeting we'll we'll comment instead of at 6:30 and we'll go over that so I guess everybody come prepared with who you want to hear from that's good is there anything else anybody would like to discuss tonight so
so we wanted you want us to just bring our top three do we want to have any discussion about have your top firms and we'll discuss well you know I can tell you like I've gone through my review and I have a top five right now and I can't get down to
three i I I've tried but uh there's two that I think we we should look at and I'm willing to listen to everyone else that if we don't want to interview them I'm willing to listen to why we shouldn't interview them but I think there's five that I would like to to hear from so but yes I mean I'm I'm not
I'm I'm trying to get down to three if I can i think we could do it how we do our boards where we make our lists and go down and then discuss the top three i don't think that'll take more than half i think we'll come to a consensus on how many to interview okay okay all right there there's one just one other thing i don't know if you
want to share what uh Chris Cardy sent to us about today governor DeSantis came out saying proposing a rebate on the homestead exemption for $1,000 for every resident Florida resident um which was again when we had a budget meeting and
we're kind of like understanding you know where's that money coming from chris Carmen gave us a a pretty good quick snapshot of what that is so maybe Mr cobb you could send that out to everybody so they understand wonderful i bet it won't be coming out of the sales tax
i guess it's it's a game of what he would call the game of chicken between uh legislature and the uh Senate the House of Representatives and the governor okay anything else all right 7:54 and we
are done thank you