I guess the board is >> so the thing is >> well he did a very he did a very good project by the way >> because this is not like the local
we had a lot of AI stuff and you you could earn the money and not do Sorry. >> The second I didn't like the second one. >> Yeah, YouTube. I did not. I did not like the frame. The frame had some issues.
He has amazing work and he does stuff on. >> Okay. >> Cannot use AI, right? >> Yeah. >> And he does 3D like he's very good. and he told him with with the board.
>> Yeah. >> And we did a little bit of that remember there. kind of it's okay to think that but I did not see that because you're not looking.
So we need to have that okay say can you at least disclose in your application how much AI you use what soft >> it's one thing >> and how do you plan to incorporate it in a hand
>> in the hand but also because my agreement >> if the council says this is the top one the agreement And the artist has to represent that who owns
the popular market because we want we don't want to have one city. >> I didn't know that. >> And they have a lawsuit. So we need representation from this is my that's the issue with the eyes
who copy from where. Um so that is the issue. So um so but this is all new. We have to we are working already policy to bring to council. Okay. >> But at this one he was said oh yeah I
use a little bit everybody uses a little bit and I use a filter. I use AI to check those AI filters or not. He uses the filter to save it shows us >> but one thing.
>> Yeah. >> It was a year last year. So >> yeah. >> Oh yeah. >> We're getting there. Yeah. We're getting there. But everyone's healthy. >> Yeah, I work I work in That's my fulltime job. >> I've been there for
>> Yeah. You can you cannot replace critical things. >> When you plagiarize yourself, it's a problem. >> You have to give credit where credit's due. credit. So that is important. So
let's keep on. So I mean, >> but it's an interesting discussion because this is coming with the speed >> and then and then those that don't give a crap about it, they're they're going crazy. So tomorrow,
but I've heard that I thirdand or second hand that I'm okay, but you know, you don't know until you see the message. Oh, really? >> I don't understand how >> Yeah. And now they are betting on that
>> last song. >> That's what I think people were betting on what that money's first song. What if a catering guy heard it inracticing and then >> Oh, apologies again.
What does he do? >> I apply there. That was it. Yeah. >> Okay. >> We were bought for a billion and a half dollars. So, >> it's funny you say >> you have to extend your CR meeting. I heard
>> I wish I could bring back something be on there. Everyone be putting their >> appreciate you putting us up early. So, Patrick, right? But people want to get away from meta and I've been pushing
the engineers have the internal aim but >> well we don't but the engineers have it kind of and I my my colleague I'm managing editor and my manager is we he is like no don't bring that game and I'm
like yes bring it back people love 6:30 Sorry. >> Okay. Yeah, we'll talk later. Okay. >> It has loads and loads. >> What is this? Okay. All right. Good evening everyone.
Welcome to Oto City Council Chambers. If everyone could please rise for the pledge of allegiance. >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and
justice for all. Please join me in a moment of silence. I would like to call our meeting to order. It is February 16th at approximately 6:30 p.m. and we have all members of council present. We're going to start on with the approval of the minutes. Do I have a motion?
>> I move that we um uh approve the minutes as amended on the table in front of you. There was um the way the way that one of the things was written before about a motion that I had made. Um admittedly it was uh my
language that could be read a couple of different ways. >> Do you have a second? Second. Okay, continue. >> Oh, okay. Uh some of my langu my language could have been read a couple of different ways. Um but I feel like in context of the whole discussion that we have that the highlighted language in
yellow um accurately represents what we indeed passed. So I move to approve the minutes as they are on the sheet in front of us. I don't know if I need to read it. >> Okay. So, we have a motion to change in
the minutes item number nine to read as a motion to adopt resolution number 2683-26 removing the two references for one year after the child's birth in section 8. Item D was made by Alan, seconded by Megan Slick. Do we have any discussion on this? I I concur that this reflects
what happened. Okay. Any further? Okay. All those in favor, please signify by saying I. I. >> All those against. The motion carries. We will move on to public comment. I do not have any written requests to speak. Is there anybody in the audience that would like to address council at this
time? Hearing none, I will close public comment and move on to the consent agenda. Um, I would like to move off item number nine and make that into
resolution 12A. >> Sounds good. Is there any other changes? Okay. What is the pleasure of council? >> I move we adopt the consent agenda with move removing the one.
We have a second. >> Second. >> Okay. Any discussion? I'll ask the clerk to call the role. >> Mayor Slitic. >> I. >> Council member Aut. >> Hi. >> Deputy Mayor Tuker. >> I. >> Council member Bodterford. I >> Councilwoman Britain
>> I >> the motion carries. So we will move on. We don't have any public hearings or first readings. So resolution number 4699-26 the forensic engagement for the Twin Rivers golf course enterprise fund. Mr.
Cobb. >> Uh thank you deputy mayor. This is a request for council to approve a forensic engagement authorizing Fervis Mazar's LLP to perform a phase one forensic investigation of the accounting books and records created and used by
SSS Twin Rivers OPCO LLC which is down to earth the company that manages the golf course. Uh and uh the we the staff received some uh some concerns expressed by uh a local uh
resident and uh regarding personnel and operating and actually uh more on the operating uh side of things as far as downtoearth and what they charge to the golf course fund. And we we did an investigation init initially and determined that an audit would be
necessary, a separate audit from the one that's normally done when with the city's annual audit. Uh however, as we got in digging in further, we were able to resolve a number of the accounting issues, but we started to notice that there were some some operational issues that remained and the one thing about it
was that the initial audit that we were recommending would not actually address those operational needs. And so I thank uh actually want to thank Mayor Slick. She she turned us on to she got a reference to uh uh Forest Mazars and we
talked with Mr. Bill Blend who is with us tonight. Uh we also have Mr. Alex Gersner who is with us by Zoom. Uh but we talked about a forensic engagement and this is then from what we learned from Mr. blind is that this is a
two-phase process that what we're talking about tonight is phase one and the the way I understand it is that the objective of phase one is to determine if there are any issues and I will actually I'm glad Mr. Bloom is standing up to uh because I'm going to let him
get into the the uh get into the different details of what the forensic engagement is. uh this what we've been the they've quoted us a price of $20,000 uh for this engagement. There is money uh in the reserve fund of the golf
course uh the golf course fund. Uh there is a budget amendment with your resolution that transfers the $20,000 from the reserve to the uh accounting and auditing account. And so it's recommended after once he's finished and we have discussion, uh, we recommend
adoption of resolution number 4699-26. >> Good evening. Yeah, I guess I'll just clarify kind of how we got to the idea of two phases. Um, we certainly spoke with management, uh, spoke with finance staff, got some background information,
understand there's some issues that have been brought up potentially at what's going quote what's going on at the golf course as indicated um, by your city manager. When you have your financial statement audit, that's looking at your financial information, right? That's not really digging into um, if you look at
the report, it talks about materiality. It talks about the fact that they would only be responsible for a fraud that was material if somebody thought there was fraud. So, uh, with the concerns that are brought to your attention by the citizenry, the idea is that you want an
in-depth look at that. So, if you want that, you want to do that outside of the financial statement audit. And so, you have several options to do that. Um, we have a forensic team at the firm. Alex Gersner is on here. I don't see him, so I don't know when he may want to jump in
or not, but he certainly can jump in and I'll try to let him speak. Um, but the idea is that rather than do what I would call the shotgun approach is go out there and start digging into everything and look at all kinds of things is we
hear from the individuals, the interested parties, the ones that have brought these concerns to you, what staff has already looked at and then try to narrow it down to what really appears to be significant issues and then bring that back to you and determine how you
want to proceed from there. Uh, Alex, I don't know if you want to add any context to what I just described. >> Yes. Hello everyone. Um, can everyone hear me? >> Yes, we can. >> All right. Thank you so much. My name's Alexer. Um, Bill and I work together at
the director on our forensics and evaluation team. U I think Bill described things very well. The way that we typically approach these or we like to do a phase one which is really just the scoping where we have several conversations look at some preliminary documents and discuss our preliminary
observations and at that point we can recommend some potential next steps and then it will be up to the city as to whether we continue with those next steps. >> I mean I can go on. I mean I do whole sessions on how to do these types of engagements. and Alex can add to that,
but I think I'd open it up for questions or concerns that you might have. >> Okay. Does anybody have questions at this time? >> So, what's entailed in the first part? >> Mostly interviews um with interested parties. So, we assume council members,
mayor may want to have conversations with us. We'll speak to staff, uh the finance department. Then we'll go on to the golf course and talk to golf course management, do walkthroughs of the activities that are going on there. uh the operational activities as well as
the financial accounting activities um and as Alex indicated scope it from those procedures >> and that's the first part. So then from that part if if >> then it would be based upon what we learned come back to you and say okay this is what we've seen we you know see
these areas are being potential areas for further uh evaluation or investigation depending upon what we learn like can't answer the unknown right and then you would determine if you wanted to proceed or based upon what you're hearing whether you think it's relevant for you to proceed and then we
would take your direction from there. So, um, >> okay. So, then how much in estimated would the second part be? >> That Well, I mean, that's that's the reason why I'm not a fan of the shotgun approach cuz we could you then you get
all kinds of different pricing and we don't know what that is. So, I can't sit here today and tell you, but when we come back to you, we can definitely give you that information. I don't have that for you today. I don't have enough information. I haven't looked at don't performed those walkthroughs, heard those concerns. I understand there's
some document or potentially a report an independent or report that somebody's been provided that we'll take a look at and evaluate um along with those other things that we're doing. If I may jump in here, um, the one of the primary
purposes of the phase one scoping and planning is to be able to come up with a a a stronger and more accurate estimate of what the phase 2 would cost because at like Bill said, at this point, we just don't know enough to tell you what
procedures we recommend. Then depending on what you approve us to move forward doing, that will dictate what we estimate the price will be. What what is this report you're talking about? >> Um I I guess I'll defer it to the city
manager. You discussed you discussed I believe in maybe I maybe my terminology is incorrect and may I I I want to suggested a specific formal report but information as I understand it was provided or communicated. There
there was a public records request for certain financial documents uh revolving around the golf course fund and it was a review of those documents uh that we received a spreadsheet explaining the review of those documents. It was more looking at the profit and loss statements and uh the there were
questions within why is this this why is this that and so that that's what Mr. Blind is discussing. It was a it was a spreadsheet that we received >> from a citizen. >> Yes. >> From a citizen >> from a citizen. Does the citizen have experience
>> um experience in that the citizen has stated they have experience in the golf course industry. >> Got a quick question as well. Uh to what extent do you compare our golf course to other golf courses and operational
differentials in phase one? Because I I think that at the at the end of the day, like I think that's kind of what everybody's wondering is, you know, how do we compare? Do we get a gauge on that? >> You can. You've got to first get into
the specifics about your golf course, uh, rounds, hours of operation, um, what the customer base is, if you will. Right? So, there's a lot of variables in making that comparative because you don't, if you have a 9hole course versus an 18hole course, right? there. So before you can do good
comparables, you have to really learn the operation. So we have extensive experience with uh municipal golf courses specifically and there's a nuance to that in in and of itself. So yes, we have the ability to gather data from other similar type courses, but I
wouldn't want to do that in to me, I don't think that would you could do that in phase one if you wanted to, but I don't would not recommend that initially unless you just wanted to do a straightup analysis of comparing, you know, courses of similar types, then
then yes, the answer to that would be >> and I don't I don't know that that's what I would be looking to get out of this. Um, that doesn't hurt, but Mr. Cob, I have a question for you, which is how often do we maybe audit's not the right word, but audit our golf course on a deep level since we've owned it.
>> We have not done one. >> So, I'm I'm not against auditing it, and you know, transparency makes a healthy budget. But, uh, as far as is the goal here to make sure we're doing everything the right way, or is the goal here to check our profit versus a city operating a golf course somewhere else? Um
>> well yeah to to check our what how we are operating against what the contract says and probably also compare with standard pricing for other places to see if we are in range or if we are you know
being charged something substantially different than others just so we know because it is a a choice for us you know whether we proceed. >> Yeah. And just as a simple example of why, you know, you got to get a deep
understanding of it is kind of what you alluded to. Some golf courses are strictly run by municipal management, right? M municipal staff. That's going to be different than one that's outsourced similar to the one that you have. And then who's it outsourced to,
right? So again, there's there's variables in that. And and maybe just a I I don't know if it's tacky to bring it up, but you guys did the Joel Greenberg audit. Correct. >> Correct. >> So, you know, if you hire a friend and then you pay the friend something that
is not market rate, that would be the sort of thing that you would uncover. Correct. >> As we look at things. Okay. >> Yeah. Again, what what we would get into in that regard is okay. Well, what are they doing on procurement, right? How do they procure? Who are they doing? Who
are their vendors? what are they? You know, what's our understanding of that? Again, going in, we could go, oh, let let's just go look at vendors. We just want you to validate that. Well, maybe that's not where the issue is. Maybe it's in I mean, I don't know, something to do with payroll, right? I I I don't
want to I don't want to throw things out there that might be misconstrued, but that's the idea of this is getting a better a fuller understanding, a detailed understanding of what the operations are, what the potential issues are, what's been already brought
up, and then evaluate that. Alex, I don't know if you want to add more context to that or expand upon that, but >> No, I I think you covered it well, Bill. You know, phase one is a is a light touch. We we review select documents. We have several conversations. These are
scoping conversations. And then we come back to you with a recommendation for various areas that we could potentially look into based on what we've seen to date. And then we take your direction as to how we'd like to how you'd like to move forward. >> Will um
phase one or phase two address any uh I would say generally accepted accounting practice recommendations? Would that come into phase one or would that wait till the phase two if we have it? >> We're certainly going to look at the accounting activities and how things are reported. Yes. As part of phase one, if
we if we look into that and then we found out something was being reported incorrectly. Um inventories being expensed, if you will, right? We we would evaluate things like that. >> Okay. And you provide recommendations on how to do it properly.
>> Yes. If if I may jump in here, Bill, um any assessment of accounting in any level of detail would occur in phase 2. Phase one is scoping. If we catch wind of anything that we we feel like might warrant some further analysis related to
how things are being booked from an accounting standpoint or even an operational standpoint, that will be part of our observations that we share with the city. And then depending on what we see in those observations, if there's something that may warrant a further look at generally accepted
accounting principles, uh, then we can absolutely do that. >> Okay. >> You did say in phase two. I thought that's what you had asked. >> I didn't know if it'd be in phase one or phase two. >> I mean, we we're going to have to look at that to see what they're doing. Right. So, from as he alluded to that
that touch that view of it and then oh well, this is an area of concern. Doesn't seem like they know what they're doing, if you will. Right. and then we'd have to dig into it. >> So, I want to back us up for a minute here because this is kind of a weird uh topic and and this is not with you. This is more with the city. Um, and maybe
this is a question for Mr. Boop or Mr. Cop. Have we internally in the city had concerns about the way our operator is operating our golf course? I have not had any concerns uh with the way the golf course has been operating
itself per se. Uh we've not had had any concerns in regard to the accounting. Now when this information was brought forth to us, we took a look at how some of the accounting was done. Uh could the accounting be have been done better? Absolutely. Yes, it could have been done
better. But you know, you get three or four accountants in the room and they're going to give you three or four different ways to do the same thing. Okay. Now, from an operational perspective, I can't answer that because I don't have any experience in regard to golf course operations. If I had
experience in regard to golf course operations, I could give you a better answer to that. And I think a large part of this is is the golf course being operating being operated efficiently? Is it being run correctly? And those are assertions that have been made to us
that I've told Mr. Kob I don't feel comfortable addressing because again I don't have any experience in those areas. Does that help? >> Okay. Yeah, it does. So, but you think in general what I'm hearing is we don't have any red flags that have come up to us, but there's nothing wrong with more information and a check every now and
then. >> Correct. >> Okay. And that's what I felt on that. >> Correct. Absolutely. >> Thank you. Do we have any other questions? >> How long is phase one? I think uh Alex I'm thinking not too long.
>> It it will depend on the level of cooperation we get in terms of scheduling our various meetings. Um I think at the at the low end it will be a few weeks to have a few conversations with various people looking at various schedules um looking at some very
preliminary documents and then coming back to you with observations. It could certainly take, you know, 5, 6 weeks if people are slow to get together with us, but I would say probably 3 to 4 weeks is a decent estimation, but only an
estimation at this point. >> Okay. Anybody else? All right. Thank you. >> All right. You're welcome. Thank you. Uh, Deputy Mayor, before you uh go into uh your your motion and discussion, I wanted to let you know that part of your
resolution does include a waiver of the purchasing policies. Uh we wrote that in there because uh we view it as time is of the essence. Uh the purchasing policy does allow the city council to wave uh the the different aspects of purchasing
during times like this. Uh we currently our contract is an automatic renewal contract in which uh if we decide not to renew, we have to give at least 90 days notice. And so we want to make sure that we get through this process quickly so that we can if we do decide not to renew
the contract, we can do so with and meet that 90-day notice. And so that's part of your resolution that it does call for. Council does approve a waving of the the purchasing thresholds. >> Okay. Thank you. What is the pleasure of councel? >> I move we adopt resolution number
4699-26. >> We have a motion. Is there a second? >> Second. >> Any discussion? >> I think it's a a good thing after the nine years to take a good good hard look. >> I I I mean I just struggle with this. I mean I I understand doing doing the
audit. I mean, I understand trying to figure it out and I also see that's $20,000 to for something that we're not sure if there's really an issue, but I I don't know. >> Anybody else?
>> Okay, I'll ask the clerk to call the role. >> Mayor Slick, >> I. >> Council member, >> I. >> Deputy Mayor Duger, >> I. >> Council member Bterford, >> nay. Council member Britain. >> I. >> And the motion carries. We will move on
to discuss discussion item number 13, which is a land development code amendment. Um, Mr. >> Should we maybe do the resolution first? Number nine. >> Oh, yep. You know what? We're going to back up to number 12 A, which I snuck in there. Thank you. Um, number nine. Now,
number 12 A. Resolution number 4701-26, the mural final design award. Uh I believe this is Dr. Koreah, but >> actually I was going to ask you, do you want to have the same presentation over again uh that you had with CRA? You can.
She's prepared to do so. >> I I don't think that's necessary. I think we just need a uh discussion on this one. >> I I think I think that's the thing. And one of the thing I I know that Mr. and I spoke about today. Uh if the council does, this is one of the things where you have complete legislative authority
on you don't have uh there's not there's no you're not applying anything to this. This is discretionary. >> And so you have you can if you feel uncomfortable with the recommended
um uh designs, you can say look we we're not we can't approve these designs and we want to send it back to the public arts board and say go do another do go do another call to artist. And >> is this something we can table and ask to come back or do we need to reopen? I
I think if you if you here's the thing with the question of the AI, if you send it back, I think you need to send it back and say do another call to artist and put in there no AI with direction on any of your concerns. Uh if you if you
uh and which I would say you would want to you would want to say actually I would ask Mr. Mr. Mr. Vos here to say no action on it to be honest. if we could take no action and just send it back to the the public art board. Uh the thing
about it is is that with the 15 items that you've had, there is there is there is a question of just how many of them actually used AI to make their design. And so it would seem to me that if you have these concerns about the 15 items and particularly the top four, even
though I do know that Dr. Korea mentioned in the the CRA meeting that I believe it was number four didn't use AI. Um, but the thing is is that my thinking is is that if you're going to you want to send it back to the to the public art board, I would I would
recommend sending it back with direction to go back out, try again. And then also, if you want to give any uh direction on, hey, don't allow AI or other type of stuff that you have concerns about, that would be my recommendation to you. I don't know if
Dr. Craya has anything else that she would like to to recommend as well. But that would be my thought is that my my thought would be don't take action, but I want to make sure that that's okay with Mr. Vos. >> Yeah. On on that point, I think it would
be appropriate if if that were the direction the council wanted to go. You don't need to take any action on the resolution that's before you and then just give direction uh back to the public art board if that >> Okay. So it might be like a motion to not take action and then we have a discussion about it >> table it
>> or don't even >> or don't even have a motion direction. >> Yes. It would just be give direction have your discussion now you know to figure out where you want to go and >> can we get do I need to get consensus right now to do that? So can I have consensus to do that? >> Yes. Send it back. >> Okay. So now we're good on that and now
we can go into discussion mode. So here we go. >> So good evening um deputy mayor, mayor, council members. So I think we are absolutely okay to receive it back to take it back to public art board and to open again if that is the the direction
I just need direction then to what level of AI no AI allowed because then that's what is missing from right the I we don't want to open again with the same open question so it's a percentage it's no AI it has to be
>> they have to they have to paint Right? Like that's the idea is that that artist will do the painting on the wall >> and that is not in question. I mean this artist ranked number can paint. We saw that right? The issue is that it's the generation of the design
>> is the >> are we allowing generation of the design being done by you know partially completely by AI no AI so that's the direction that we need. >> Is there a way to ask them to give credit where credit's due? what parts of
their sketch or their concept was AI and what is not. >> Some some cities do we have research in some cities do that but some cities also have a level of 30% is allowed 40% you're eliminated. Um so
>> I want to hear from council what is what is the tolerance level here? >> My concern would be whether there's something in a in the the concept that's copyrighted by someone else. And >> you are absolutely >> then it shows up as a mural and then we get in trouble. >> So let's put these into actionable
things we can give back to her. So I personally I would like to say no AI. Um I don't there's not going to be AI on the wall when they paint it. So in unless anybody up here wants AI to be used in submission. Well, I I would not want AI to be used in a submission, but I do not necessarily object to somebody
using AI to get a general layout idea, but whatever is turned in should be the artist's own hand having made the thing. >> They can they can AI AI? Yeah, AI at home. Yes, that um is everybody on board with that? So, no AI. And then I guess
the only question I had on there is we had you said two or three people submit multiples. Do we mind if they put more than one submission or is that still okay? >> I'm followed. I don't mind. >> We're still okay with that. Yeah. All right. Is there any other tweaks? So, no AI. You can still have multiple submissions
and then um I guess I would ask and this is like optional. Can they put a link to their current works if they have it if they're submitting rather than us? >> We requested and that is in the application. Okay. Um so several um
listed murals that they have painted or work that have painted. Um the top designer was the one that gave really the pictures of previous murals. And just to answer your um issue on the copyright. So in the agreement um the
artist will have to make a um um declaration that uh he owns the copyright and he's selling the copyright to us. So that is already in the agreement. >> Okay, I think that covers it. >> I one more thing. So, you know, one of the things we talked about today was
that the um the prompt for this, pun intended, is the 100th anniversary anniversary of the city and beyond Oto past, present, and future. One of the things that caused uh some of
these submissions to not be scored as highly by the board and and correct me if I mischaracterized was that they didn't um >> seem to adequately capture this idea of past, present, and future. And you know,
when you go through and you look at all of them, very few of them actually seem to. And I I almost wonder uh is that perhaps um too limiting of a of a prompt or maybe
something that you know we got 15 submissions and and uh you know maybe that's a thing that's not going to be workable um because so many so many submitters didn't >> choose to >> in our experience. >> Yeah. Go ahead. Sorry.
>> Is because people don't read right. they don't read the the call to artist. So we are having the same problem with with the sculpture and we had the same problem before. So before we had um for the two murals that we did a call to artist we have the same issue. Some are graphically were graphically beautiful
but did not had any relationship to Ovido when we were asking for the black history in Oido and the one that the artist that won was the one that did the research. Right? So, some people just don't read the the call to artist or maybe they have already
a mural design in mind and they propose. >> Was that made up by our art board, the theme? >> Yes. >> Yeah. I'm >> Yeah. >> I mean, our board did make it up. >> Well, yeah, that's what I'm saying. I mean, is it does it make sense to to change that? Maybe. I don't know. But if that's what if that's what the board
wants to continue with, then that's okay. But also, uh, maybe I would say if they wanted to change it, I might be okay with that because it seems like we didn't get that when we asked for that. >> So, is that a direction from the council? >> You got to ask for direction here.
>> Yeah. I don't know. >> Does anybody want to change the theme? >> No. >> I think we'll leave it as this. Okay. >> Yeah. I don't necessarily want to either, but it was something that that I thought about. >> All right. So, no AI and then we're good. >> No AI, no limitations to the number of the applications. >> They can submit many as many times as
they want as long as themselves. Perfect. >> Thank you. >> Thank you. >> All right. Um, now we are up to item number 13. Um, a land development code amendment related to special event and outdoor sales events. Mr. Cop. >> Uh, thank you, Deputy Mayor. If you
remember back at in our, uh, last work session, uh, you had a discussion about special event permits and about waiver of fees and and, um, outdoor sales events. And the direction that you gave us at the work session was to bring back
uh for discussion some ideas on how to address the issues. And so do uh the development services staff has put together some recommended uh changes to section 2-291B as well as to section 3.5 INJ of the
land development code. And I'll turn it over to Dr. Koreah and let her uh walk you through the the three changes that we're recommending. >> Thank you. So um again this is an update on the discussion that we had um um we if we
can move forward. So these are the criteria for special events um we are not changing those um activities held within the rightway um activities on non city property with more than 200 attendees. Um city signature events
nonprofit events with off-site signage. food trucks if they are not approved on a site plan and then activities requiring series services um um and that is shows in the exempt section for um schools and churches. So next slide
please. These are the exemptions. So activities held within um a city park that do not require a street closure. Activities sponsored by the city as approved by resolution. activities as or programs implemented by the city as a government function and events organized
by places of worship, schools when the activities contained within the limits of the property um uh or um of the places of um worship and schools and when the activity does not require city
services. Um this is the um requirements for outdoor sales events. outdoor sales events is really for this the you know the um uh seasonal tree Christmas trees and the the fireworks um they usually do
not require you know any city services they are contained on a property and um and they usually happen twice a year maximum twice a year. Next slide. So these are the amendments that we did for the special events after our discussion.
So we removed the the restriction of not having only one event per calendar year and we um reduced from 14 days to three consecutive days. Um so the duration of the activity said no special event
permit shall be issued for more for more than three consecutive days and the three consecutive days duration may be extended upon written request to the land use administrator or designate. Most of our special events are less than three anyway. Um no more than one sing
single special event permit shall be issued per month for the same applicant property and event. That is the change that um we are proposing. And the next change the next slide is for the outdoor sales event just removing the four farmers market
events. there will be no um limitation on the number of recurrent events because now we are um allowing special events to have um um to be uh once a month. Um this
language was not in the proper place anyway because farmers markets are special events for us. Next slide please. And that is um the section in the code of ordinances that we are changing just to include that um
um we are waving the temporary sign permits and and not the tent um um permit fees because they are issued by the building services. So, we just removed the tent and we just made a um enclosure that it's temporary sites, not
permanent sites that we are waving the fees. And in the work session, you all ask me how much a tent permit is um cost and it's $79 and we do not um issue any permit for bounced houses. That that was another
question that I had in the work session. >> You said the tents were $79. >> $79. Usually they are minimum. So, it's $50 for the minimum fee, 25 for the um e- plan review, and $4 for the state.
>> Gotcha. >> So, uh I think that's all I have. Next slide is just the questions. So, >> okay. >> I just want to ask if you have any questions. >> Does anybody have any questions? >> We talked about this in work session. >> Yeah. Yep.
>> Okay. So, so you said this uh but I don't think I quite heard it right. Um where the slide that says amendment to the LDC uh one sorry one article 3 section 3h
are there page numbers >> basically uh where you took out the farmers market >> that the next one from the outdoor sales event. So, and I think you said this, no more than two non-recurring outdoor sales event permits per parcel shall be
issued within a calendar year. >> Yeah, but farmers market are not outdoor sales event. They are actually special events. So, because now they are allowed um uh once a month that's fine. We don't we did not need that uh distinction there.
>> Right. Okay. So, it's because they are now special events. of their special events because if they were just selling groceries and and produce, they could be outdoor sales event, but they have grown to have more entertainment. They have food trucks. They so they are more in
the category of special events and special events we are allowing once a month anyway. So, we would remove that. >> So, is the historical society applying for a special event permit for every farmers market right now? They are now starting to >> but they previously did not
>> for many years that was under the radar but I think it has grown us also to be a a bigger event >> now is that only because they are wanting to exceed the footprint of land owned by the city because I'm looking and I don't know if this is for for now
or for discussion time but you know 3.5 there's the number of attendees limit which I think is not related to the size of the property property and we probably should discuss scaling that. Um, and then there's, you know, who owns the
land versus who is organizing the event on the land. And for something like the the farmers market, that seems like an awful lot of work for staff to require a special events permit if the market is willing to stay contained on the property that is leased to the
organization. >> So, they are not, right? they are in >> they are they are going to the school yes >> so we are fine even for this recurrent special events we are fine and we have disc I have discussed that with Mr. COB to allow if you don't change the layout
you we can have we can issue one permit for the whole year with the understanding that if you put a tent you have to um have a the tent inspector inspected if you have a food truck >> but not if it's a 10 x 10 or smaller correct
>> if it's small tent no if it's a large tent the one that requires inspection if you have a food truck they need to be inspected by fire every time a food truck is comes to the site. >> Okay. >> Even if it is permitted to be they hop
the curb and they are on the lot and house property, could that hypothetically be approved in the one-time permit to allow? >> We can approve in the layout >> in the layout and the initial layout >> because for the layout police wants to check right the perimeter of the special event to be secure. So we need to have
the layouts. If they don't change the layout, we can issue the special event permit for the whole year. You have to show insurance and all the required documentation. But we would be fine with that. But in the permit, it will be there will be specified food truck spot
and then if they >> you need to have the inspection every time a food truck comes to the site. >> Okay. And then that would be an additional fee for the inspection every >> inspection. But that's that's required by the by by fire in Yes.
What? Why? Why is that? That the food truck because they have a food license already, right? But then every time they put it in park, now they have to have a reinspect >> because apparently the issue is that when they move the lines may lose up. So
they need to inspect on the property when they are when they park to see that is secure. >> Okay. So someone's act like actually touching the gas lines and >> that a fire marshall would do the fire inspection. Yeah. Oh, you want to come
up and answer that? We also learned that recently. >> Good evening. Um, the majority of the food trucks that do any kind of food preparation, cooking and stuff, they use propane and whenever you're in travel transit from one location to another, a
lot of times those propane fittings could um come loose, create a leak, and that's what creates a the the explosions and things like that. Um, in Semino County, we do have a basically a a food truck permit that the vendors can use or
they can apply for. We go out and do a thorough inspection of the food trucks. At that point, they they're issued a sticker. If we see that sticker on a food truck at at our regular events, we just basically go in with a what we call a um it's a gas detector and we just
check and make sure there's no leaks and that they're that their suppression system is in compliance and end date. Okay. >> We do do that every time. Yes. >> So, it's a fire inspection, not necessarily a kitchen like a like a inspection of a restaurant would be.
>> I think it's for the safety of the >> Yeah. Correct. >> the food truck and everybody around, right? For >> Yep. >> Okay. All right. Thank you. What is the pleasure of council? >> I'd like to change some things. What about you? Who you you start talking?
>> Well, I'm and just a quick point of order. This is just a discussion item here. We're not >> Oh, well, yeah, I guess I should say what is the direction of council? >> Just direction. >> Yep. >> I mean, I Yeah, this is what we went over at the work session. So, I guess I
will You were not there. >> I I wasn't there. >> So, so what is your input here? So I I think that saying that activities on non- city properties that have more than 200 people are automatically trigger that that automatically triggers the need for a special event may not make
sense. So if it's at the mall for example like that is a place that is prepared it was a originally a DRRI it's a development of regional impact. It is designed to accept probably tens of thousands of cars and people every day.
So this 200 needs to be somehow scaled to the size of the property or I I don't know. So I think mayor the issue is that you're in the mall you're occupying the parking lot right? So again police needs
to check the perimeter of the event to be safe. So if it's a large event with, you know, attracting a large crowd, this is something that police would like to see just for the safety of the crowd.
>> But so even we have not historically required that. So there and I'm not going to call out events, but I know a lot of um we'll just say houses of faith around the community routinely like churches are designed to attract people. The people sometimes stand in the
parking lot. Sometimes the people stand inside the buildings, the people go all the places, sometimes they stay outside for a long time, sometimes they eat outside. And I think all of this is fine and that we should not be regulating, you know, whether people after church
eat together outside um or if they want to go to the mall and eat in the parking lot in the mall. Uh we have to treat people as the grown-ups that they are. And um I just like to see 200, you know, let's call it 2,000 or something. I I don't know what an
appropriate number is, but it would it probably be related to the size of the property in some form or fashion. >> Yeah. So, houses of worship is something that uh yeah, caught my attention too. And so, houses of worship and schools
don't have to get permits to have events and you know, they can have they can do all kinds of stuff there on their own private property. And those are um uh those are usually located within neighborhoods, right? Residential like especially elementary schools, it's
right in the middle of the neighborhood. You know, church is the same way. Uh you know, my thinking is I like that. Um I would like to somehow see that extended to, you know, like you said, the the mall because the mall is commercial property. It's a lot it's a lot farther
from where the events are held at the mall to residential, right? I mean, it's a long way across a parking lot and then across a road and wall and in part of the mall, right? Not not even the whole thing. A lot of it is adjacent to, you know, commercial and all this other
stuff. So, yeah, you have this huge parking lot that was built for the mall in its heyday to have a store in every um uh you know, retail place where you could put a store and have enough cars there to to support
Black Friday, right? And now, you know, a lot of the mall doesn't have stores in it. We're not using all of the parking lot. >> Oh, it does have stores. Don't be disparaging the mall. It's 95% full. >> Is it really stores? >> Yeah, there's a lot of stores. I'm sorry. >> Lots of mom and pop shops. It's
>> okay. I'm sorry. It's been a while since I've been in >> You should go. It's amazing. >> Yeah. Okay. Um >> All right. So, anyway, the point is, can we get um is there a way to do some of the smaller events that are held there? um you know some of the night markets
and and stuff like that. I mean the the impact to the surrounding area is is got minuscule. >> You're right there. So we check impact right. So we tracking back to the neighborhood and what you're saying the mall is less the neighborhood the issue
the issue in the mall is to protect the crowd of the event right because this so you have schools and and um places of worship it's it's in their nature to have events on their own right it's not
attracting um a circus or you know or or a market you know a different market in the mall the outside. We have those events in the mall while the mall is also under operation. So that parking lot is still being used for the mall. So
it in in if you have 2,000 people in the mall, you want to protect the perimeter of the event because you want to protect the crowd going to the event. >> Also, how much does a special event permit cost? >> Um, today 8001
$180. $180. Have we had anybody complain about having to do a special event permit at all? >> I I don't think so. I not that I know of, but >> but I I do So, if I'm summarizing what you said right and which is what I understand is the the places you mentioned, their primary use is to do
what you're talking about, >> these special event permits is a secondary use that's a higher impact than what they were originally designed for. So, it's a safety issue. >> So, today I had a request for a circus in the mall. It's fine. Um, you know, we can we can do that, but that's a special
event. We need to see, you know, where the tent is going to set up, you know, where, you know, how to protect the crowds because unfortunately things happen, right, with crowds as well. So, all right. Well, that that makes some
sense. Um so on uh the same one section 3.5 development permits going down to section two. Um I would like to not see just events organized by places exempt activities. It's events organized by
places of worship and public and private elementary, middle, and high schools provided all of the following conditions are met. I I would like to uh eliminate all but the first one and and keep it that you know as as long as the activity
>> I don't know this is attachment the fourth one down I think the oh maybe not the fourth attachment so the four in our little open up thing it's the fourth one down I think. >> Yep. Attachment. >> So at the top it says oh now I'm at a different one. At the top it says
section 3.5 development permits. Okay. And then how >> so down at there's two and then subsection D attachment three. >> Okay. So the >> there we go. So scrolling down. So up at the top I'd like to change 200 to
something scaled to other things because it's unclear to me whether going over 200 then makes you I I think maybe you're exempt anyway under the next subsection. So that's the intent that you're exempt over 200 so
long as certain criteria are met. I I would just say as long as it's wholly contained within the limits of the property owned by the place of worship or school. So if a place of worship or school uh condones an activity that they consider harmonious with its purpose
then we should not require a special event permit because they've allowed somebody to come on campus and you know host a concert like the same this is outside city limits but you know the St. Luke's concert series. Well, that's not an organiz that's not something organized exact. Well, maybe it is organized a little bit by the church,
but um you know >> what do you I'm confused at what you're getting at here. What What are you trying to do? >> Okay. I want to delete I want to delete uh We're in the wrong place. Scroll down exempt. I want to delete everything but number one. Uh the uh I I want to the two I and the three I.
>> Uh get rid of those. I don't think the activity should have to be organized by the place of worship or school. It just needs to be there with their consent. Um, and all I guess we could say the city doesn't the activity doesn't require city services is a good one to leave in there.
>> I mean, these are tax exempt places. So, if you take that out, then they can for profit host things and not have to get permits. So, I don't if I'm reading that right, if that if that's what you're saying. Well, so I what I'm thinking is
the American Legion has, you know, the wreaths across America and the Memorial Day crosses that go out there and they get a special events permit which is waved, but it's a lot of permits and and repeating of the same
thing that was applied for in the previous year and a lot of staff time when cemeteries are a place where people go to have commemorative events. like that's what the cemetery is for and that's what they're doing at the cemetery. So it seems like, you know,
the the church allows that space to be occupied for that kind of activity. I don't know, maybe I'm making it too complicated. They can repeat it over and over, but then it's extra work for staff and the fees are waved and we keep just we just keep doing the same thing every
year. it. It's hard to say how you would enforce organized by the place of worship or school. >> Yeah. Like how would you know? Some snitches get stitches and be like that concert wasn't organized by the church. So now the city's going to go get >> All right. Hold on. Let's let's bring it
back in here. So I think No, but for what we're looking at here >> as far as what we want to change, I think essentially the proposed changes, it seems like everybody's on board, but there's questionable >> more changes. Yes. So, as far as direction we have is yes on the changes proposed.
>> Um, >> I would like to I guess table your input and see if you can sit down with staff and come back with something concrete we would like to change for discussion. >> All right. >> Does that work? Because that >> I just don't see anything cohesive here on what we want to do. >> Okay.
>> Okay. Well, are you okay with that? >> We want the 200 attendees. >> Um, I don't think we should change that right now, but that could be something we look into and come back with. Is there anybody else that would like to change that right now? >> No. >> Okay. So, I No, we're going to we're going to table the rest for right now
and move on with the direction we have. So, and come back from there. So, I will ask if you want any more changes, you meet with staff and come back on that. So, we're going to move on from this. Okay. >> Thank you. All right. So, we're going to move on to the city manager report. >> I have no report, Deputy Mayor.
>> Okay. The city attorney's report. >> Deputy Mayor. I have nothing to report. >> Council member Britain. >> Okay. I got a few items and I'm sure Uh you can check them off your list if you're on it. We we did have the Relay for Life golf tournament uh on last Friday. Again, it was a very successful
tournament. Everyone had a good time. Uh I'm not sure how uh how the scores added up, but I think uh other than that, we had a good time is all I can say. Um last Friday, I
think the mayor and Mr. uh and I attended the Babe Ruth opening day and I was really impressed with with that that event and the fact that that organization I read online that they have 980 kids and players but if I added up what they
were saying they I think they had over 2,000 when you add up the the wreck leagues, the travel leagues, the softball leagues and and all of that which is really cool because that's that many kids that are busy doing something other than get in trouble. So, uh, that's why we have these parks
and and these programs. Uh, I should say at at the Relay for Life, I was approached by the golf course and they want to set up a senior golf program and I suggested in conjunction with the senior center across the street. So, that's something that they're interested
in starting. And I turned them on to Sean Fitzgerald. Jack, I don't know if that's the right person or not, but >> yes, Sean and Michael. >> Okay. So, I think they're gonna work on that. I think that's a pretty pretty good uh synergy between those two organizations. Um,
I wanted to ask about the status that came up a couple weeks ago, Bobby, about the review of Lockwood Boulevard between the uh bridge and uh senior center. I think I made a comment then that maybe
a barrier was would be better, but I was looking at the ballards on on Mitchell Hammock down at the corner of 434. Maybe those those would work. I don't know. >> There's not enough room to put in those ballards. >> What's that? >> Ballards will not work in that location. There's not enough room.
>> Okay. So, what uh >> staff has a report. They've prepared it. >> Okay. >> I've reviewed it. Mr. Cobb has reviewed it. He and I are meeting tomorrow to discuss it. >> Okay. And there'll be maybe some recommendations. Yes, sir. >> Okay. Other other than what we already know. >> Yeah. I mean, I agree with you. I mean,
if you think about it, traffic, I mean, you're right on top of each other coming around that curve. >> Yeah. >> Um, so something should be done, but if you think about it for the Ballard, it's like on Mitchell Hammock. Yeah. >> There's a there's a tiny concrete median. If you go out there and look at that bridge where you come around, there's no shoulder. You've got jersey
barrier coming up through there. There's no room to >> to really you have to really squeeze the lanes. And so, it's even going to be even tighter. >> Yeah. >> Coming to the curve. So, I would not recommend Ballards. >> I'm not sure if we need them on a bridge, but the curve is what what >> yeah well now I agree we should try and do something and that could be like uh
road pavement markers on the inside on the on top of the double yellow line. They kind of let people wake them up real quick once they hit it because they know they've gone too far. >> Something like that. More of a safety improvement maybe >> is what kind of what I'm thinking. >> Okay. >> So, >> all right. I'll wait to hear from you.
But I'll get the transportation planner get his thoughts tomorrow and find out what what he thinks. >> Okay. >> So, thanks over there. >> I got uh two things left. One is uh the city walking challenge. I think Mr. Boop is up there on the list. I don't know
how he walks that many steps, but uh >> Paul Yurang is farther ahead than he is. >> Oh, is Paul? >> Yeah. >> Okay. I I see some names up there and I'm not on the list, so I'm trying. It's uh I turn my numbers in every week. So that that's uh pretty cool. I'm enjoying the participating in that. And
finally, this is just a uh windows policy thing. I'm looking at the flags back there and I wish someone would just straighten up those flags back on the back wall. Just looks uh it looks sad that they they've been up there and they're tilted and not not uh
not straightened out. So it' be nice if we can do that. I literally have on my paper right here. >> Okay. >> And that's all I have. Sorry, >> Bob's on it. >> I think we're also just like staring right there, too. So, um, all right. I'm up next. So, I did have a Calo meeting
um the on February 4th and it was in Castleberry this time and they talked about two different things um which I thought were both good. But the first one is the city of Castleberry got essentially a grant matched with another grant with the federal government for a
$21 million project to um basically do a complete street um retrofit over on uh 436. And when they brought it up, it looked like everything we discussed about in
our transportation plan put into one project. So, um pretty cool. also very interested on how they got funding to do that. And I also know that area because I, you know, went to high school back in the day over there. So, it's a it's a good area to be doing that, but they're
they're essentially road dieting their lanes a little bit. They're adding subouts where all the turn lanes are to make it safer for pedestrians and and cars coming around fast. And then they're also adding a mobility trail um not in the road, nice and out like, you
know, I like. Um so, keep an eye on that. They said it'd probably kick off it. You know, it's going to take a while. So, four years out, but fully funded, huge project and a good thing to watch for what we're looking to do here in the future. Um, the other thing they talked about has to do with us. So, if you
remember a while back, there was an opioid settlement that we agreed on council to send our monies over to the county to be a part of with several of those cities. And it's been a few years. So, they have some results from that. And it's it's really good news. So on
the federal national level of overdose deaths, most places are averaging down 30% in overdose deaths, which is great. Um, but Semino County has kind of turned into the golden standard because we're down 50%. Um, and that's a huge part of
this program. So I know we've all heard our sheriff talk about looking at as a um, treatment issue and a condition versus a criminal issue. And I think that has a lot to say there, but one of the things they're doing, and I have some goodies, um, is they're giving out
Narcan for free. So, they made a very big case that you should not be paying for Narcan anywhere in Semino County. And that goes for citizens or businesses. And they have gotten these out to businesses all over the county, so they're easy to access. And the other thing they have is these little drug
disposal things um that you put drugs you don't want anymore and it dissolves them and you can throw them away in the trash. So I know our drug disposal at the police station gets full sometimes. So this is kind of like a good alternative. But they are putting stations up. They have like 20 different locations where anybody can go get that
for free. And I think on the side here there's a little QR code. If you see it, it teaches you how to use Narcan. Um, and they have them in a bunch of the cities and they were asking for other cities to put stations. So, like Castlebury had them where while we were there. So, I was uh mentioning this over
to the city manager to see if we can find a location to put it at city hall and then spread the word. Um, the whole point in Arcan is it's not for you, it's for someone who needs it and hopefully you never need it, but they can't use it themselves. So the more places that have it available, that's how we get this
number that we have, which is a 50% reduction in deaths. So I thought that was pretty cool. And then the last thing I have here is we all got invited because it is Black History Month um to an event February 28th. So I believe we got an email from Johnson Hill
Washington Heights um at Ovido High School and they are doing a um Stony the Road We Trod Black History event. So just throwing that out there. Next up, Mayor Slick. All right. Well, y'all covered most everything. Uh, we had Babe Ruth opening night on Friday and coming
up this Saturday, we are all invited to Little League's opening day. So, I think it's pretty great that we have not one but two phenomenal uh baseball softball organizations here in Ovido. That's out the council. >> I Yeah, I think you guys have covered uh
most things. Um, but we had uh the four chaplain service uh uh ceremony over at uh the American Legion the other night uh the other day and uh it was uh it was really good. That's all I got. >> Council member Botford.
>> Yes. So, Chief, I mean uh I'm glad we were able to do the grant appropriation tonight as we get closer to get that high water fresh truck, you know, hopefully. I mean, it's something that we not need, but it's good to have it when when you need it. So, uh, be excited about that. Um, another chief,
we had the barbecue with the heroes today. So, that's great how you guys are getting out there in the community and interacting, you know. So, I know they had the vest out for kids to wear and, you know, the, you know, badges and stuff for them. So, it's great again, you know, I know this had a couple weeks
ago was coffee with the cop and then the barbecue with the heroes. So, that was that's great. So, yeah, nice to see that. And I know we got a couple events coming up. uh police foundation golf tournament is is March 6. It's a great u event and it helps raise money for the
foundation which helps officers uh that are in financial need. Uh also we have taste of a veto on the 7th out at the mall. Uh so that's always a great event. Brings out a great crowd out there. Following week, uh we had the Hope Shamrock 5K. I don't know, Chief, are
you running? And then we got uh St. Patrick's Day event uh 4:00 >> on that Saturday out here at Center Lake. So obviously uh some great events coming up here uh this week. And then the the last thing I have is um we got a
email uh from Bobby Drean uh talking about the motorcycle challenge uh that he was just in. He was in the Jacksonville Sheriff's Office Bold City Challenge. He took three third three first places and then one third place uh at the event. again a a a great you know
he's a good motor officer anyways and then you know to represent our city like that is fantastic and then he added on that because of this I think was because of this he got invited to the Institute of Police Technology and Management to teach officers to be instructors is that
right >> yeah so I mean just just phenomenal I mean what what an ambassador for our city and I know you fire we have the same thing we get a lot of great people there that are ambassadors you know that go out there and represent the city well and we appreciate everything that you guys do. So, and public works, we like
you, too. So, just that's all I got. >> Okay. Uh, future meeting dates, uh, Monday, March 2nd at 6:30 p.m. We have a regular session and Mr. Cobb on the 16th. >> I do. We have a quorum for the 16th.
>> I will not be here. >> I won't be here. >> No, we don't have a quorum. You're not here, right? Or are you here? Spring break. >> I I don't get spring break anymore. >> Oh, that's true. You were a maybe. Yes. >> Mayor. >> Oh, I will not be here. Okay. We do not have a quorum.
>> Okay. No meeting on the 16th then. >> Okay. Is there anything else for the good of the order? It is 7:35 p.m. and this meeting is adjourned. >> Great job. >> Yeah. Out.