##VIDEO ID:caWfzjx2Du4## see gu The Voice got want sit in the front row everybody Megan what oops in back I just want for that today still Scout you are you guys scouty types you guys ever do Boy Scouts like a place what are those like magnets yeah I used to have it so you could like stick my phones together three FS it's half un now they're all half uncharged I have my personal my business City My City phone lasts forever cuz I have no apps on it yeah mine lasts like four years my personal phone lasts like 10 minutes right right yeah we get 6:30 Megan you want to come up here welcome to oito council chambers um I'm actually going to ask the scouts if they want to come join us up here and help lead us in the pledge if everybody could please stand up you guys want to come up here and the flag is right behind us to so whenever you guys are ready you can start to the of the United States of America and to the repic for it stands one nation under God indivisible with liy and justice for all thank you please join me in a moment of silence okay okay I would like to call our meeting to order it is February 3rd at approximately 6:30 p.m. and we have all members of council present um we do not have any ceremonial items so we will move right into the appr approval of the minutes I'll make a motion to approve the minutes December 16th 2024 regular session second we have a motion or a second is there any discussion okay hearing none um I will call vote all in favor of the motion please signify by saying I I I all those opposed the motion carries okay so we will move on to our public comment section I do not have any written requests to speak other than on specific agenda items is there anyone in the audience that would like to address council at this time okay hearing none I will close public comments and we will move on to the consent agenda what is the pleasure of council I'm back motion to approve the ENT agenda as is second we have a motion in second any discussion I'd like to talk about uh number four and number six if we could break those out if that's okay yeah okay so we're going to pull off number four and make it number 7A and we're going to pull off number six and make it 7B um Mr cob do we have to amend the motion to take those off the motion should should say adopt should be to approve the consent agenda with the exception of numbers four and six okay now we make the motion to approve cons agenda pulling number four and number five off number six or four and six four and six okay second second five and six um all those in oh we have to take a roll call right five and six right four four four four and six so four is becoming 7 a and six is becoming 7even B so right now we are voting on five and seven five and seven all good okay I will ask the city clerk to call the rooll motion or council member bford I secondary council member Britain I I mayor slik I Deputy Mayor tuer I council member a I okay okay motion carries so we're going to move on and discuss what is now item 7A which was resolution number 4565 d25 award invitation to bid for roof Replacements at various locations Mr cob uh thank you Deputy Mayor this is a request for Council to award invitation to bid 25-7 uh for roof replacement at City Hall cine enx building in Riverside Park uh to Central Florida Equity Builders LCC in the amount of 349,000 56658 also part of this request is to approve the purchase of a 25-year uh no dollar limit warranty inclusive of all materials and labor in the amount of $348 2287 and also that brings the total project amount to $ 383,899 and to approve a 10% contingency totaling $34,999 and $ 34,9 uh the city did advertise this in V vendorlink we did receive 11 sealed bids uh the staff went through the review of the bids and came their finding was that Central Florida Equity Builders LCC was the most responsive bidder therefore staff recommends awarding uh intend to bid 25-7 to Central Florida Equity Builders and also the purchase of the no dollar limit warranty as well as the 10% contingency it's recommended that the council adopt resolution number 4565 d25 okay thank you Mr Cobb do we have a motion I'll make a motion to approve resolution resolution number 4565 d25 second we have a motion and second uh is there any discussion council member bford no council member Brittain I just have a question question when you say most responsive what does that mean Brian is it a low bid part of it is low bid but also part of it is that they met all the criteria within the uh intent to bid document okay okay council member R yeah so my question was on the extended warranty so we're spending $34,000 on the 25e warranty what kind of warranty would be on it if we did not purchase that I'm trying to I'm trying to work out the logic of that because conventional wisdom seem to say that if you can self-insure then it's usually a better deal to do so so what made us want to do that on this project actually is Mr Beldon yes I I have M Mr Beldon participated in this so I have him good evening honorable mayor Deputy Mayor and council members um staff thoroughly reviewed the bids and as part of the bid process we actually requested as an additive a 25-year no dollar limit warranty um which is inclusive of Labor and materials to this process we're looking out for the best interest of the city long term um so 20 years down the road if there were to be any issues due to um defects to the materials um it would be covered fully down the road um since these roofs are already 30 plus years old as it is um I've invited the uh the contractor um Rett Wilson's on he's on board here tonight he can explain that a little bit more in detail on what the the the warranty is without the ndl to help better your question answer your questiones Does it include storm damage or what if we get a storm does it won't it cover acts of God that's where the insurance or female would probably come into play to cover those damages all right so it's just a lat and defects yes do we have any information on what our roofs cost us from the 20 to 25 year mark because it looks like we're replacing the metal with metal uh and metal is pretty low pretty low input once you put it on if it is done properly so I would imagine there's going to be if the roof is is covered I don't know how long the natural labor warranty would be without the add-on it's tough to answer that question we know we've got the contractor here so if you could tell us what's the natural warranty if we don't do the bonus ourr roof are going to be anywhere from 10 to 15 years depending on the underlayment system we put on it so the material is 10 to 15 and what is your labor warranty my labor warranty be 10 years as well 10 years okay yes ma'am all right thank you very much okay so we're getting an additional 15 years for this 10% that's correct sir yes sir if it were me I would take that off but I I don't know if uh anybody else is interested in that no I think that's an interesting idea I have a metal roof and it has not taken any inputs for a long time another concern with this is um you also have the wood like plywood underneath it as well and as you know we're we're already replacing the public safety roof as we speak um not by this vendor but someone else um currently we've already had to go through I want to say was approximately a little over 50 sheets of plywood in that repair um so there's additional damage that could be sustain from water that seeps underneath the seams wind driven rain Etc that could be unforeseen that could linger over the years too so we factored that into our decision sure does that $30,000 or whatever it is go into an escrow account or is how does that work is it a bond no sir it does not it's not and that covers all three buildings so it's the 34,000 for all totally for all three combined okay so it just goes to the contractor and when we depend on him to come back and fix any defects yes yes sir okay any other questions all right we have a motion on the table in a second thank you um I'll ask the clerk to take a roll call council member bford I council member Brittain I mayor slik I Deputy Mayor tuer I council member a I okay motion carried so we're going to move on to item number 7B formally item number six resolution number 4568 d25 Microsoft Enterprise agreement renewal Mr cop uh thank you Deputy Mayor this is a request to renew uh the city's uh agreement with Microsoft it's an Enterprise agreement it'll be through uh CD cdwg uh through their licensing and this is licensing for core client access licenses Microsoft's 365 as well as Windows uh we did enter into an agreement with Microsoft uh back 3 years ago in 2022 uh it expired on January 31st 20125 the the agreement uh includes licenses for Microsoft Office uh professional plus core clients and uh and windows and the um since it has been we were able to secure a rate for three years so this one does naturally have an increase in rate uh for the next 3 years uh the term of the it has a rate of $149,900 for a total over the three-year term of uh $449,999 33 uh it's it's uh you know as I said before this is an increase since we were uh locked in for three years with our prior agreement uh the it's recommended that the council adopt resolution number 4568 d25 okay thank you Mr cob do we we have a motion we'll make a motion to approve resolution number 4565 d25 I'll second okay any discussion council member bford no council member written nope council member a yeah so uh there was an email um that that went to all of us about uh some of this the the mayor had asked about the number of licenses versus the number of employees we're looking at buying 3990 licenses when we have if I remember right 38 employees uh that work for the city um the uh the the bid here from cdwg this is a lot more simple than the bid that we had from Shi which did the previous three years and I mean I know Microsoft's pricing structures Chang so we're basically buying a uh an M6 uh 36 Microsoft 365 E3 account for every employee in the city whether they have a computer or not um and and presumably that includes um that includes Windows licenses um I is there anyone who can speak to that is Mr Mr Kushi I I guess the question I have is is is there any way that we can move licenses around for okay so the thing you said in the email I'll let you speak to it good evening mayor Deputy Mayor councel um it's a c the 390 is a cumulative number of could you talk a little closer please thank you the uh 390 number is a cumulative number of computers which the city currently has about 360 computers already that need licenses it's not just users so the city has 320 users we also have interns we have part-time staff we have interns we have part-time help through a staffing agency that all require a license so it's not based on logging into the computer as yourself and then you have access to everything in your Cloud I mean I just I've never I I don't know a lot about this industry so that to me seems not to be how it used to be done it's not how it used to be done Microsoft is moving to a subscription based and Microsoft 365 so we have to have enough licenses to cover that we can't go back at any point and just buy two or three more licenses you would have to go back through this process again and postpay all the licenses from the beginning of this contract if you wanted to add more but isn't it through the cloud like when I access my city email through the cloud I somehow magically get access to Microsoft and I'm I'm assuming it is because the computer knows that it is me correct we also have staff that don't have computers most of the guys in the field do not have computers they have an email account which resides in the cloud which requires a license so the so this computer though this is not a city computer because I'm working through the cloud you you are using one of our licenses at all times or when I because I also have a city issued iPad so do you have two licenses for me like if I say you use the same license to access the Microsoft cloud from okay so that I think that's what I was getting to earlier when I was asking was what Mr odd is asking about is if it is personal to me when I logged in and it knows that I need a license as a as an employee who gets access to this how do we need more than the number of employees that we might have because we won't have 390 employees right like I said we have temporary staff we have interns uh because of the computers if you have a computer and you have a person you got to have the licenses need the matchup that's how Microsoft does it so because we have 360 computers we got to have 360 licenses for each one of those computers but also we have to have have to have licenses for people that don't have computers that use them during spring and summer wreck brings in a lot of staff from a third party staffing agency that use a computer they need a license so it's the same license whether it's a person or a computer you basically are buying a license person and if they have a computer then they get to use it Windows on it right and if not you don't get any discount for them not using it you get you use a license for the computer but you also have to have a license to access the cloud because because you can use a computer without email you would log in you would access server shares you would access resources but when you add that email account it's a different license on the Microsoft side so then um okay so as far as the temporary employees you you have to buy a license for each one even if they're only here for a small amount of time you can't reuse that one if they if they leave and you use it for a different temporary employee you can reuse it foruse yes so with with all of that you're saying that your maximum is somewhere under 390 and we are buying more than we need because we can't go back and buy one right because our staff fluctuates through the year with the with the interns with the temporary and with part-time and and that's that is um because we buy it from CDW and not directly from Microsoft you can't purchase them directly through Microsoft for not for an Enterprise not for Enterprise okay okay so to folks that are on say the LPA do they have a city email do they need a license also if they were yes they would but they're no longer on our email system they're not no okay I thought they were at one time I think we took them off last year or something like that yeah yeah it's been a couple of years okay thank you all right so we any other questions uh none for me okay thank you we have a motion in a second um I'll ask the clerk to call a vote council member bford I council member Brittain I mayor SL I Deputy Mayor tuer I council member a I okay the motion carries moving on we will move to let's see our we have no public hearing no first reading of ordinance so we're going on to our resolution item number 10 resolution number 4559 d25 approving storm water utility rates um I do have a couple of written request to speak so when I call your name up if you could come up to the podium state your name and address uh for the um and we do a lot 2 minutes to speak each so the first person I have up here is Mr Charles Zuber if you could come on up she's asking if we want to have good background from Brian before we have speakers sorry let me let me start with background from Mr cob okay I guess I'll call you up a minute thank you we got a spot for you right in the front row so you don't have to walk double okay yes they want me to do my presentation first Mr Zuber okay man can you pull up the the PowerPoint there for us please uh Council this is a request to adopt uh storm water rates bable water rates and reclaim water utility rates service charges and fee schedules uh this is uh this is this resolution has been continued uh from your J January 21st uh 2021 meeting and M field oh I I can do that I'm sorry and we're going to look at the storm water first these are the part of the why why are we doing this is that we had we have done a rate study we hired will down a couple of years ago to go into a comprehensive look at our different Utility Systems our storm water system water reclaim Wastewater systems they looked at operations they looked at Capital they looked at all the different aspects that go within it and then what they did was they they took all the information from us and then they put it into their models and then the models created what was needed to generate the revenue in order to create in order to achieve all the different things that they had looked at uh these are the different capital projects for the storm water system and a lot of these are based on lessons learned from Hurricane Ian uh if you will notice here this is up in down the Sweetwater Creek Corridor there are a number of projects up and down through there uh hurricane Ian had a profound effect on the on the uh the Sweetwater Corridor with also over here along uh Western West Mitchell hammock road is another one where we're looking at trying to figure out a way that we can do best management practices to reduce the amount of water that's going to be coming up onto the street as well as along East Mitchell hammock Road as well this is another area the storm water ponds are actually in the medians and so not only do you have that but then you also have an area where coming out of Long Lake to flow down to the river and so looking at how we can how we can enhance those those storm Waters as well one of the things that happened in Ian was over at uh Boston Hill Park in the Whispering Woods neighborhood and bringing in a master storm water plan for for that park in that area as well up in the Northwest we encountered water that had gone places we'd never seen it go before and so we have areas up in here up in the up in the Northwest part of town that we were looking to do improvements to the storm water systems up there to help basically bring them out of the 1980s and bring them forward uh we also have up in the lake charm Drive area we've got a number of projects up in there as well one of the things that that's mentioned down here that's not on the map there's a couple there's about three or four things down in here that uh we're going to be looking at as far as our we're going to continue doing our pipelining that is one of the things that we've been doing with our program and that we will go in when pipes start to where we will go in and relign them it usually can get us about 20 to 25 years of extended service with the pipe uh one of the other things that this does is that uh we will be doing Basin studies as part of this plan this is a 10e plan that we'll be doing Basin studies Les once again Lessons Learned From hurricane in the hurricane in was the first time that FEA ever walked in and said hey you can make improvements uh when we did Hurricane Ira we were told just replace it kking in they said you can come back and you can make you can Harden it we said great and so when we made our proposals to harden the projects the first thing they said was well you got to model it you got to model the basins so Lessons Learned From that so these are just some of the overview of some of the projects that we're looking at doing uh we have approximately in the 10e capital program this includes capital and equip Capital vehicles and equipment and a lot of these vehicles are specialty vehicles too they're specialized trucks that have special cabinets on them to carry all the equipment for the employees uh it's not just there I'm there are a few few regular trucks but most of them are specialized uh trucks that they need but this is It's a $43 million uh Capital Improvement program over the 10 years and what this this is this graph tells us is is that we can't continue doing what we're doing if we're going to implement this plan uh what it tells us is is that we won't be able to make our minimum 120 days cash reserves we won't be able to do our projects uh and if we continue to just increase our current rates 2% a year as we've been doing uh in our current program and so that's really what this says it says you cannot implement the plan if you continue doing what you're doing uh these are the proposed rates here uh as you can see on October 1st there was a 2% increase that took us to 1172 per month per per ERC and we are recommending a 25% increase February 1st and then a 25% increase on October 1st and then a 15% increase for the next few years and then it drops to 12 and drops to 10 what this graph shows you is what the is how the proposed rates can Implement your 10-year plan can achieve your target of 120 days of uh of cash reserve and then also one of the things in this plan is that there is some there is some financing that is going to be done there's some short-term financing some long-term financing it allows us to pay the debt service on the financing but then also in the later years it allows us to take on projects and a pay as you go status one of the things I mentioned to you earlier was that we would be doing Basin studies those Basin studies are going to tell us where we're deficient and it's going to make recommendations on projects for us to address those deficiencies and so it'll give us the ability to have cash on hand to address some of those is in a pay as you go situation in the water sewer once again here's our this is our plan as you can see um let's see here this is our water plant here this is our sewer plant uh one of things I'll just before I get into those I'll just address some of these other ones these are Force Mains along County Road 419 and liok Reserve Boulevard uh if in 2010 the city purchased Al utilities and a number of the infrastructure we're having to now go in and make Replacements these pipes are two of those pipes that we do need to do to go in and replace there's another pipe here along Lockwood Boulevard that we need to go in and do some replacement as well another Force main uh this project right here is a conversion of a stormw water pond on the golf course to a reuse Pond and that's in connection to one of the projects that we're doing at this at the sewer plant uh another project up here is rep is an enhanced of the uh sewer line that is on Long Lakers Lane uh that needs to be upgraded we also have some other things like here on a v Boulevard a looping project but the primary ones are at the water plant and the sewer plant at the sewer plant the big the big item is the uh Line This Force main here that's going to go out to connect to a pipe that is on 434 and we'll take uh reuse water and reject water uh reuse water that if it's been a rainy season and we can't sell the ReUse water it's that it's extra Reus water it'll go to it'll go down to Ironbridge the reason that we're that we're doing this is because in 2034 we've got to be off of the perk ponds that are be behind City Hall so we're doing the planning now we used arpa funds to do the design for this pipe and uh we run into some regulatory issues uh we weren't able to advance the construction of the pipe so uh we did a switch we one of the tank projects that was shovel ready up here on the water plant we switched that over to arpa and moved this over into the rate study there's also some tank rehabs and other things that we need to do regarding the sewer plant uh that will facilitate the uh the pipeline to get over to 434 and then down to Iron Bridge uh at the water plant as you all know we've been talking about a uh a we have to get another water source basically that's what we've been informed by St John's we need to look at an alternative water source that water source is looking at the lower aquifer lower Florida and aquafer we are now currently designing a test well uh at our wellsite that will go down I believe it's around 1,400 ft uh and we we will then use that test well to to analyze the water to see the type of treatment system that we we will need good news is is we don't have to build a new water plant but in order because this water is lesser quality than the water that we are drawing out of the upper Flor down we will need to have a new treatment system added to our current water plant and so that's a lot of what these projects are here IT addresses the the uh lower oper well the pipeline going up to the plant and then the necessary systems that need to be put in place for the water plant and so but that that's pretty much an overview of the utility projects we have approximately $110 million uh you can see here uh in the 10-year plan in FY 27 we have uh this is a financing project here to finance the majority of these projects and then in the outer years we will be doing pay as you go once again much like with the uh with the storm water system uh as we showed you in the storm water this project uh the if we continue what we're doing we're not going to be able to fund adequately fund the operations of our system as well as the 10e plan uh one of the things that we do here is it's a little bit different than storm water current L it is we do a a CPI adjustment whatever CPI is but it's a minimum of 3% so if CPI is below 3% we adjust the rates 3% if the CPI is above 3% then we adjust it to the CPI but what it's telling us is is that if we continue to follow this program we will not be able to implement the plan uh over the 10-year period uh these are the proposed rates now this is based on an average monthly usage of 8,000 gallons and with you can see that in in uh in October we did do a 3.27% that was the CPI uh increase uh we are recommending a 9% increase and this is basically to cover The Debt Service uh through fiscal year 29 and then you can see it drops down to a 6% increase after 2039 uh after uh 2029 what this graph shows is that if you implement these rates then you will have you will be able to to meet your uh your target day your target cash reserves as well as implement the plans operational and and capital plans over the 10year period and then what it also shows is that in the outer years you will have funding in order to take on projects on a pay you go uh basis and that that's my uh overview Deputy may we do have Miss Tera Hollis from Wan she's here tonight Mr Wyatt is here Mr uran is here uh we're all here to uh assist in any way that we can in addressing any questions it's recommended that the city council adopt resolution number 4559 d25 all right thank you Mr C all right we're going to move on to public comment uh Mr Charles Zuber if you'd like to come state your name and address for the record Charles 1054 Lake Circle and on the storm water increase the first couple of years just seems a little steep the fact that the cost of living as on my end of this deal not gone enough to meet that anywhere close Social Security a lot people in and I only got a 2% ra65 so you know jumping up there that a whole lot of money you know it needs to be brought down to what cost living going bad not I think storm espe some of the other that's pretty good idea they're at least looking at that stor thank you very much for your time thank you um next up we have uh Karen Harriet you state your name and address for the record good evening I'm Karen har I live at6 in and I am also of conservation board and that you have two years before you have to decide on bonding the improvements to water and I would ask please that you work diligently to conserve water um because right now we're dumping approximately 50% of our P drinking water on grass and I think if we can get that number down and I think that if we the on M and find patterns if we talk to HOA boards and explain details I think if we meet with customers and explain to the heavy users the options they have to save money and as well as to reduce their water rates um I think we can partner with the coordinated Plant Society and the master gers that by appointment the Master Gardeners will come to individual homes that work with individual customers at decreasing the amount of water used and we can publish success stories and the solar water conservation board has models that we have proven to be successful and we think that this should be tried just make final decisions on um ISS so I ask please that we should minime thank you um next up I have Jennifer web to we arey to help ucation practices and help come with effort USU right now at 90% capacity thank you oh that sounds much better okay um the current plant is at 90% capacity and there have been times that water plant has run over 100% capacity due to high rain events running the risk of flooding to the city um making Necessary improvements ensures that OVO stays ahead of um management and prevents the issues that have been seen in other cities where flooding has become rampid due to inaction um like just like a car regular maintenance will pay off in the long run and this is no different um uring that other jurisdictions who have held upheld who have held off updating their storm water system are now paying the price for that um lack of action uh resiliency means preparing before a storm hits and not reacting afterwards thank you thank you I do not have any other written requests to speak is there anybody wishing to speak to council please come up state your name and address for the record my name is C uh if we could swap the mic so every hear you thank you my name is Sim alaran 73 East High Street so sorry for not being able to submit the written request on time the I do have a curiosity question first I appreciate the see the presentation beforehand instead of having to comment before the presentation so is this for improvement or is there any flow rate increase here so I was wondering like if there is no flow rate increase there are no additional quantity that's being supplied we are actually having to do this in order to maintain the current flow rates is that correct Mr so this is the public comment section so we're not actually going to answer right now so um we can address it in our discussion though yeah okay so that's all otherwise if it's for maintenance reasons and it has to be replaced so I don't have any comments I understand thank you okay thank you is there anybody else in the audience wishing to speak Chris flal 255 Eon Drive um it was mentioned at last months or meeting a couple weeks ago that uh this study no study has been done for the last 13 years now all of a sudden you guys want $150 million to do all of these pet projects if if if if everyone sitting out here doesn't have money we don't get to just take on $150 million in debt it's not it's not smart I I understand stuff we can't just kick it down the road but we need to plan better and and stretch this out over a longer period of time mayor sedic you were quoted in Wes as stating that h are not permitted to find residents for for not watering Lawns and per Florida Statutes uh I looked I couldn't find a Florida statute that specifically said that there are there is language that says you can't find when there's a water shortage or a drought but in general I I'm not sure that that's a true statement um I called the C the city today you guys will not allow separate meters for irrigation to help Drive the cost down for people so we're not paying sewer charges on water that's going to our loans I understand uh you also quoted that some people are fortunate enough to have um reclaimed water for irrigation many of the older neighborhoods don't have that are there plans to put that in I know you can't answer that but there are ways to help reduce this and that's where is that project is that project on this list of stuff to to implement to help reduce our water cost you're asking for a two over over 10 years a 24% increase in storm water cost and an 87% increase in water and sewer the reports for storm uh um comparing to other other other cities around town we the Storm Rider rate that you're increasing to this year alone is higher than the 14 cities quoted and that's not to mention 10 years down the road when we're 200% time of that we're also higher than majority of the of the cities that you that are quoted for the the the water and sewer it's unacceptable a $50 million project that you learned about two weeks ago that wasn't replacing our our our water treatment plan it's it's not acceptable and and something has to be done thank you is there anybody else wishing to address council at this time all right hearing none I'm going to close public comment um and I will entertain a motion I'll make a motion to approve resolution number 45 59-25 second all right we have a motion in a second uh is there any discussion council member bford you know we've been dealing with this uh for a long time uh we did the rate study and we do one every 5 years um a lot of work's gone into this um I we knew about the water plant the water plant is to supplement the uh the one we have right now um and that's because we're we're tapping for the most of the aquer water that we can get to our limit as uh I think Mr Wyatt says it's our cup um we're pretty much almost to the max of that so this is a supplemental thing we have to do something um we can't wait till the actually happens so uh it's a tough pill to swallow I do understand that but this is something as a city that I think we need to do we need to improve uh the utilities that we have we need to keep up with the maintenance that we have all right council member Brittain uh just a few questions Brian maybe you can answer the first one or the consultant um does the storm water uh plan include the normal onm or is that just for new projects the storm water actually all of them storm water water sewer reclaim they all address operations maintenance and capital normal normal Maintenance Cleaning Out yeah that that was the thing that the Consultants did they did a deep dive into everything that we do we will continue maintaining all of the ponds within the area we'll continue looking at inlets and Outlets we'll continue doing the pipe the pipelining all those different things that we will continue doing that we're doing now but this also takes into account this 10year plan as well and yes the storm water plan is an aggressive plan it is but it's like I said before it's lessons learned from Hurricane Arma hurricane in and so but it does address all of them and then one of the things the question about is it is it does it create more flow one of the things with the water plant the reason that we're going to the the alternative water supply to go lower down is so that we can increase the amount of water that we come out of of that we can draw out of the ground we're going to be capped I believe at the end of this year uh through the central Florida water andet some Central Florida water initiative I think is what it's called and they're going to establish a cap on how much water we can draw out of the ground so once we reach that cap we have to go look for an alternative water source that alternative water source is deeper well the water that's deeper is not as good quality as what we can draw out of what we call the upper Florida and aquifer the because it's a less quality the treatment system is going to be more rigorous and so it is an expensive treatment system it is but it but that's one of the things that we have to we have to do so yes it's everything it is it's looking at what we're doing now it's looking at operations it's looking at maintenance it's looking at Vehicles it's looking at all the capital projects it's looking at everything as we go forward over the next 10 years and then yes in five years we're going to do this all over again okay so I guess one of the Lessons Learned is when we started this uh storm water U fee back in the 90s I think it was maybe the mid 90s that was that was just to cover on andm I I believe so and we never really never really increased the rates enough to include new projects and upgrades that we're having to do now so um when I look at that that overall project 40 43 some million that's that's about 4 million a year uh and that you got to take off the top of that the on andm so that's not too many projects if I remember right what did the uh Little Creek project that we had after Ian that was a couple million dollars wasn't it it was and then Alf Woods was another couple million that's uh three and a half yeah about three and so that's that's one major project a year basically for the next 10 years so uh this stuff is expensive it uh you know if we're going to do it we need to do it right and we need to keep up with with the the times I guess another question I have is are the project estimates are they escalated to the time of implementation or are they $224 I'm going to let I'm going to ask Miss Hollis to come forward but I do if I remember correctly there is an inflation Factor built in but I want to I want to have her verify that this one okay yes if you want either one I don't yes it we have built inflation in so they're we started with current estimates in24 and they've been escalated depending on which year they're coming into place is that uh escalated for CPI or is that PPI increases so because projects have been increasing Sor cpi's computer price index and ppi is uh producer price the G POS of cost of goods and services that Builders have to incur right right so we look at several different sources we looked at the Consumer Price Index um engineering News Record also has an index of construction costs and building cost so we look at that handy Whitman also gives us another index and it's another industry standard index that's used uh and so we are escalating it uh about about 5% we also looked at other projects throughout the state to see what they've been going up could you try talking a little closer sir sure thank you so we we looked at several different indices as well as tracked projects that had been completed throughout the state and to see what those had and how those had escalated from the time they were initially going under construction to the end um so we are using a approximately a 5% increase um per year so if it's a 5e out that's being updated for five years worth of inflation and then that's what's put into the capital Improvement plan that we have put in the financial plan for your rate study okay but you did capture the the high increases over the last four or five years of of inflation that were for for construction basically yes so that's why we're we're trending higher than inflation and so yes we're we're we we saw increases as high as 9% um you know as low as 2 to 3% in certain years so we have flattened that out to using a 5% per year and then the costs were developed um based on and and I can let your engineers if they have but they've used certain cost mechanisms that are provided by the state for them to develop the costs the initial 2024 project cost okay thanks sure I guess the last question I have I think I heard Miss web say that we are allowing HOAs to use portable water for their irrigation systems is that true Mr Wyatt if you wanted to come up I know some are on reclaim the ones that where we have reclaimed service uh but as far as the others my my understanding is that they're on Wills but if there there may be an HOA that's using pable I'm not sure okay think most of them were on a well of some sort right I I would have to I'm going to def on it so oh let's who took the mic is it working um okay there might be two in the older part of town on the northwest where there's no reclaim um other than that I'm not aware of any that are are individual homes inside HOAs using pable water for water La they could be if they are in a non yeah they're they're non- reclaim area yeah there's several thousand that's what I think we were alluding to there no I'm I'm thinking HOA is for irrigating their common areas we don't have that that do we some of those areas there might be two that I know of okay I know there's homeowners using the pable water for their lawns that's that's a separate issue but if we've got large HOAs using portable water for their common areas that's that's another issue all together together so you say there might be one or two I think there might be two that I know of okay maybe there's something we can do about that to encourage them to put some wells in no I agree once I once I heard that a couple weeks ago yes I agree all right thank you that's all I have okay um mayor slik well I want to start off by reading under the record the law from the state of Florida that makes some that creates some limits for the HOA and it reads as as such uh a deed restriction or Covenant may not prohibit or be forced so as to prohibit any property owner from implementing Florida friendly Landscaping on his or her land or create a requirement or create any requirement or limitation in conflict with any provision of part two of this chapter or a water shortage order uh other order consumptive use permit or rule adopted or issued pursuant to part two of this chapter so while an HOA can require you to have a yard that has a you to within some limits a decent look uh requiring turf grass is not one of those things that's allowed and I get it you don't want to a lot of people do not want to be the one to have that battle with the HOA um I've got a family member who doesn't want to water she can't afford to water and she feels that she has to and she just does not have the bandwidth to have that discussion so that is something that I'm I'm grateful for Miss Harry Miss web coming and volunteering to help our help educate our HOAs to push towards more options and more freedom the freedom not to water because at the end of the day we really are in a in a strange situation where it is because we have a chloramine based system and we are flushing about 16% of it and because we have so many neighborhoods where the HOAs require watering uh you using up all of our drinking water on the grass that we are hovering at 90% of our consumptive use permit with St John's so one question that I asked our Public Works director this last week I said you know I I need to know so I can vote appropriately on this if everybody stopped watering will the will the aquafer recharge fast enough to meet our human consumption needs and if you would please come up and share your answer Straight From the Source I thought it was an important thing like it it impacts probably what we ought to do here our current residential usage on our pable water consumption is about 62% now of that percentage is is irrigation um which is it's not 50% it's in somewhere in between 13 and 19% of that 62% so okay so we're there's different data and I think the best solution thank thank you for for that appreciate actually it's mayor I apologize it's the um so we know that it's 16 let clarify let me clarify what I just said because it's it's 13 it's between 13 and 19% of the total so what we did was okay of the toal so 13 so 19% plus 16% somewhere between 650 and 800,000 gallons per day irrigation okay how many gallons I'm sorry how how many was that number sorry it's between 650 and 800,000 gallons per day based on that's a that's a rough guess quick and dirty as fast as we could do it okay thank you yep uh so this kind of gets back to how do you make a decision when all the parts are moving and we can't have complete information yet we have to make a decision anyway with incomplete with incomplete information uh or imperfect information and if you want to sit down I I just want to give a shout out to uh miss harri and miss Webb again for the idea of you know let's evaluate we have two years before we plan to turn dirt we are right now digging the test well and the next step of this is find out what quality the water is so we know exactly what to do uh one one thing that did come up in the last I guess it's the last eight days uh I should have I should have kept you up here for this part so Mr Wyatt um he was equally surprised to learn that we would not be guaranteed to get off of a chloramine based um water treatment situations if you could explain that CU I think we all are attempting to be very transparent and and I have made statements based on information that I heard and you did the same based on consultants and now this information has changed so let's just set it all out that's right the but let's let's remember the original focus of what we're doing with this this alternate treatment system is to get additional water because based on our projections for the future for our planning purposes we do not have enough so that was our our Focus no our focus is to get more water well that is assuming that nobody changes their behavior and everybody keeps watering with drink water watering lawn drink that is correct but based on our numbers we can't get to that number if you think about it 2 million gallons out of 4.8 I get it okay so this this is on this is on getting off the chlorines and trying to help people understand why even if we are successful at the conservation angle there is there is wisdom in continuing to investigate a new water treatment facility actually mayor you're correct that so what happened was additional study still when I when I did my presentation two years ago we talked about one of the things we were doing was water optimization trying to improve our our our our consumption in house like how could we reduce flushing these things so that study was finally done and they look at more of a water quality test and they determined that because of our current water quality there wouldn't be enough new water produced that could help kind of counteracting Eric if I'm saying this wrong come correct me um there there wouldn't be enough new water produced from our RO system that would counteract the quality of the U our existing uh treatment system to help make those chloramines go away so what we' have to do is put an additional treatment system on our our current train to help those corins go away that's what has to happen which is not part of this plan okay so that would be does that make sense it it does make sense so we thought we were GNA have to produce so much and that it could be done and it would be enough reverse osmosis water to you know zero out the chlorine that is correct but it simply is not how it's going to based on our water quality okay based on the water quality which is a new thing and we're constantly learning and figuring out what we're going to do next yeah all right thank you thank you Mr White all right council member all right I have I have a few questions um let's see where start here um we uh we talked in the email quite a bit this week um well a few times you guys got all of those emails as well I just wanted to go over some of the things that were in there uh one of the first things um uh so one of the first things is on the the Force main um you had said in the email and it sounded like Mr cob said something different um on on the Force main so the Force main um you had said um tank water the Force main is for um well all right maybe just tell me tell me about it then because I might have circled the wrong thing here I'm sorry so Mr Cobb uh you made it sound like the Force main the purpose of that is to get rid of the uh water going into the percolation ponds that is correct um so that is correct so reclaim so and so what's going into the re uh the percolation ponds currently is not only W weather unused reclaimed are you saying that substandard effluent is also what's going into rare that is the primary purpose of it is for substandard uh effluent on a rare occasion if if it's like we have rain for several days and we can't get rid of reclaim because nobody's using it we got to put it somewhere and we only have so much storage so it has to go somewhere so there there is the possibility of the idea would be the force man could send it to to to the county then to Ironbridge however one of the capital projects on there talks about the expansion of a golf course Pond where we could dump additional reclaim that would be actually my my preference over sending it to Ironbridge they may not want it in a pure p p State all right so so to be to be clear because I I didn't quite I might have missed something here so you're saying that the primary purpose of the spray Fields now is for substandard effluent that's the primary that's the primary purpose okay and then and then additional reclaim goes in there when necessary okay um so we had also talked about the uh Advanced water treatment last uh maybe at the work session or maybe at the previous meeting um you you had said that we were going to push all of the water through the arrow includ so the the existing system would remain and then all of the water from there would would get pushed into the arrow did I misunderstand that that is not accurate no sir it's only the only water being pushed through the RO system will be the new water that we're getting from the lower Florida in aquifer okay the addition the existing treatment system we have right now will remain in place with an existing treatment system unless we decide to add something onto it later on down the road that like I mentioned to the mayor would help chlorines go away okay that's how I had initially understood it and I must have misheard at the last meeting there are treatment systems in parallel in parallel right well is it in parallel yep you so if you go reverse osmosis you never go through the other system if you go chlorine they're Blended at the end okay so just at the end you you hook it together okay we're getting a nod from our consultant back here all right okay uh I wanted to also address um the um the that from the public comment uh talked about reclaimed expansion so that's something that's been discussed here before that is um I mean it's always looked at but it's cost prohibitive is that unless council's prepared to make everybody connect right and the other issue is that what you mean by that is that there are areas that have reclaimed and not everybody connects to the reclaimed yes sir so that's only 7% is that right uh I'm sorry I say the number again I think it was7 somewhere up in that range okay only 77% of people actually connect to it so it's another thing that makes it we don't really coup very much or as so the the thought is you know if we go spend millions of dollars to go retrofit neighborhoods you're going to have are you going to force them to connect to try and get the money back on that plus to get the benefit of the consumption Savage savings right yeah it's counterproductive because we're doing it to make them pay so they can pay less plus we're going to have to go buy supplemental reclaim from simol County yeah so you know that's that's a heck of a business decision on that one uh so there's also a about the rate study interval um and I I think there were two I think there's two concepts here one is there had my understanding is that there had in the past not been a rate study since 2013 as I remember yes sir however now there's going to be a rate study every five years it would be nice yes sir so by that would be nice that's that's already in the plan right that we are going to study in in five years um okay okay different world in 2013 right uh as far as the uh discussion about inflation um if inflation were less than we uh prepared for you said five and a half percent was the was that the number five and a half percent that's what yeah so if that were found to be less we could bring these rates down and should probably right and that probably would happen at this 5e Mark in the study think what Mr Bo three and a half years I think is when we projected our next rate study would start we we'd start then and then it would be done at the the 5year mark because it takes 18 months well no the the consultant said they can turn it around in six months it is on our end that it's slow oh I okay I the 18-month number was the was the number though that that's the number Staff would like to work with I would like to work with we do it at the four and a half year mark so we have a tighter window and we don't drag this out like crazy okay CU then we're spending a third of our time between rates studying the new rates that's ridiculous okay so as far as as far as the amount of water uh that we need um in the work session on the 27th I asked for the current water utilization were were you able to find anything uh I think but I think you asked for um was it multif family uh well I asked yeah I asked a couple of things yeah so in in the meeting um I I brought up that chart from 20122 uh 3 right that had the the numbers through the end of 2022 I was curious what the current number was for our rate like what's our current rate of usage million gallons per day or year uh it it varies it's um I want to say 4.6 plus million gallons per day it's 4.6 I mean our maximum is 4.7 right so we're somewhere between 4.5 and 4.7 I don't know the exact number off top of my head I don't remember I'm sorry I apologize but I don't remember asking for the information okay so 4 point so between 4.6 6 4.7 okay and as far as the mixed the usage for mixed use housing that and that was something you said would would take some time to gener yeah I don't that's that's something for the consultant that's not something I could pull together readily okay okay um and the thing that we're preparing for here is the population increase between 41,000 and the 65,000 the 65,000 would be if every Square was developed according to its future land use designation right this is what what we talked about yes sir in the yeah so so that's an additional 14,000 um people um you know the thing the thing that I'm trying to figure is the people that are going to come right we talked about this sum in the meeting the people who are going to come are going to be in mixed use they're not going to be in residential they're not going to be watering their yards um so their usage is going to be I assume considerably less than our current a Aver of 111 gallons per day um and that's where I'm trying to that's where I'm trying to to understand the addition the need for an additional 2.0 um and I remember you had said previously it was 1.6 but we wanted to have a buffer to to 2.0 um and I feel like if we don't have the water usage data for mixed housing or mixed use housing I I can't say that I know that right I can't say that I know what what the numbers are um and you know I mean this all comes this all comes also with you know I ideas about conservation um like the members from The Soil and Water Board talked about you know is it is it possible to get under the cup with irrigation conservation and that's um ultimately that's what that's what I would like to find out I mean because Advanced water treatments 50.7 million with an additional two million every year of operating costs after that and you know I come back to renters in apartments who use zero gallons for irrigation they shouldn't be made to subsidize Advanced water treatment that we only need because we have people who overw waterer um so you know what I would what I would like to do with this and I I would like to approve these rates for the first two years and spend those first two years getting those answers before we have to issue the bond because we can keep going we can start collecting immediately and like you know for the storm water like we've talked about we've waited we've waited too long in the we' collected not enough money for far too long on the storm water so I don't want to wait another month in getting that stuff going and the same for these water sewer reclaimed but if if we could do it for the first two years and then um and then look at getting all these answers and see if we can if we can get there you know especially since um well yeah that's it I so I think that's all I have okay well could I propose a maybe a middle ground from that and maybe it would be to on the res residential side uh change the change the bucket so we've got the 0 to 3,000 usage then we've got the 3,000 to 10,000 but all the data shows that the average is 8,000 so if the average household uses 8,000 it seems sensible to change that bucket size to 8,000 and then make the next bucket instead of 10,000 to 15,000 8,000 to 15,000 is that something that the motion or and seconder would consider doing an attachment a on page two that's just like the one one little box there no I spoke to the city manager today about this and I'm really not really not interested in doing that okay um so I guess I'm up I'm the last one on here uh I'm good Mr White if you wanted to sit down I'm just kidding no I'm I'm totally messing sorry I had a lighten the mood a little bit I'm sorry I had to um no I I we've been talking about this over two years at this point we've done we've done studies we've looked at different ways to put this rate out um we've looked at doing it all at once like the mayor suggested we've dialed it into doing it with debt to lower the impact on residents the one thing I think we all agree on is that we need to do something about our storm water system and make sure we Harden it and make sure we fix it up and make sure it's good for the future because if I look at something no one argues at is that a city is fully responsible for making sure when you flush your toilet it goes away and when you you you open the faucet you've clean water um that's pretty standard stuff I don't ever want to put us in a position where we're getting over our capacity and now we're like oh now we should look at a plant and it takes 5 years to get there um so no I think we've had some really good discussion here I'm also really interested on having a future work session with our Soil and Water Board specifically seeing how as a city I know we've done a lot of water conservation in the past um but there are other groups that have more ideas so if we can if we can work on conserving even more than what we've worked on in the past I'm all for it um but as far as it's on the table tonight I mean we have to make sure we have a hardened good storm water system so we have a motion and a second on the table I'm going to ask the clerk to call a vote council member bford I council member Britain I mayor slik I Deputy Mayor tuer I council member a they okay the motion carries we're going to move on to our discussion items item number 11 the amendments to smoke regulations Mr cob smoke just one second Dey mayor let me uh let me get over here to it sure okay mine could you pull up the existing uh section 30-3 I'm sorry not 30-3 uh the 22-14 7 yeah that's it that's that's fine that's fine right there okay in the code of ordinances in section 22-1 147 we have uh the chapter 22 is our environmental regulations is what it is and in that we have regulations for smoke in other words if there is smoke coming out of a smoke stack out than something from a single family home uh we basically prohibit it the city basically prohibits and unless it's in an industrial zone now the the prior code actually mine if you could roll scroll down just a little bit in the prior code we had uh you can scroll down some more I need to get to the there perfect uh we had two two paragraphs in the in the current code that uh deals with industrial zoning districts it has it has regulations for the i1 zoning District which says that you cannot exceed a ringman number one uh except you can have a ringeman number two for about 4 minutes in an 8 hour period if you're 250 ft from a residential district and then it says if you're in a I2 District you can have a ringeman number two except you can have for four minutes and an 8 hour period you can have ringan three if you're 500 ft from a residential district when we adopted the Land Development code back in the fall we Consolidated the i1 and I2 zoning districts so now there's only one industrial zoning District District so what this does it deletes the paragraphs that deal with i1 and I2 and what we've recommended and mine if you could scroll back up just go with the other there we go yes what we're recommending is that one we misspelled ringman so we need to we need to fix that but what we're recommending is that we continue to prohibit uh smoke in all of the zoning districts except for single family uh fireplaces and then what we've added Lang here is that in an industrial zoning District you can have a ringeman number one except you can get a ringeman number two for a period of four minutes in an 8 hour period if you're 500 feet what we tried 500 feet from residential what we tried to do was to take the most restrictive parts of i1 of the i1 and I2 and to uh create this language and in the ringan study basically they have four charts uh one chart is at zero or 20% black one charts at 40 one charts at 16 basically you stand uh at at the um at the base of the Smoke Stack and you hold the chart up and you see how it can if which one does it which one does the smoke basically reflect and so uh we're recommending this will make us consistent with our Land Development code uh since we now we only have one zoning District it is the most we did take the more restrictive components of the two paragraphs that were recommending deletion and incorporating them into paragraph C uh we would just we just seek your Direction with whether or not to move forward with these changes okay thank you Mr Cobb so if I understand correctly since we combined i1 and two we're just making sure we follow the most strict level of regulation on smoke and we're fixing scribers area is that correct uh that's pretty much it yeah we took the the strict we took the strictest requirements out of the two paragraphs and combine them into one that that would be keeping it at a r ran one except for the 4 minutes and the 8 hours where you can be ringan two and then we also implemented the we're recommending the 500 ft or more from residential district not the 250 thank you um it seems pretty straightforward does does this impact just industrial areas it it would it would well in a commercial area you would not be allowed to create smoke right you know in the only places you could create smoke would be either in a single family residential neighborhood with a fireplace or in an industrial District okay so there far as I can tell there's two industrial areas in the city the the concrete plant the asphalt plant uh there's basically Evans Street and then over on 426 in that area those are the two Warehouse area yeah all Avenue so this doesn't impact their current regulations impact in other words that they're not going to be restricted on what they they emit oh as far as what they're doing now okay all right thanks well not as far as what they're current doing but what they could do what they in the future yes okay what they have what they currently have right to do I mean to no you're good this is a discussion so you want to chime in yeah so uh my question with that is is uh what is our liability here because we're we've essentially taken uh zoning which was I2 right and they had this this higher level uh I2 number um well the higher level of the higher ringan number right we've combined them so that now we only have I and we're now taking the lower output number of that are are we opened up to any liability where somebody could say you Des zoned me that would be a Land Development regulation which is wouldn't apply to uh the smoke and all would be en environmental condition so no there would be that would not be a taking because there's no no land taking or use involved so would be environmental thing so it would not it would not be a Tak okay so no liability because it's specifically because it's environmental correct okay so it sounds like you have Direction Mr Cobb that we are on board with this it's okay to move forward yes we will prepare the ordinance okay thank you um moving on to the next discussion item number 12 this is amendments to address temporary signs to include campaign signs and other temporary signs Mr cop all right thank you Deputy Mayor um now mine could you pull up section 30-3 for me uh Council if you remember um I want to say it was November 4th you gave us direction to take a look at the uh City's campaign sign regulations uh during the election we had several complaints uh regarding the removal of campaign signs uh and so Council you you gave us direction to to go in and take a look at it we have two different types of regulations of campaign signs we have campaign sign regulations and the code of ordinances that deal with campaign signs on city property and an interesting story that uh about how that came about and we also have campaign sign regulations in the Land Development code uh under our U our Free Speech signage that um is it deals with private property is what it do both of them say can't put it in the right of way this is section 30-3 and when 30-3 when the ordinance was first proposed for Section 30-3 it was an absolute prohibition no signage on City properties and what happened was the city manager at that time it wasn't me uh the city manager at that time we had an election City Hall was a polling place and the entire front of City Hall was covered inundated in political signs and and the city manager said this is not acceptable so he got with the city attorney and he wrote up these regulations and it said it it honestly number a did say it's prohibited unlawful for a person to wreck Place install a political sign or advertisement on City owned property and it stopped there uh when when the ordinance went through the public hearings the city council asked can you create an exception for election date and that was what we could find in the minutes that's all it said can you create an exception for election day and so the City attorney and not Mr Hall City attorney and the city manager came up with except for on the actual day of the primary General and special elections now if you notice there's nothing in here about early voting and early voting existed at the time however the city at that time had opted out of early voting it didn't not back it opted opted back in later and so but it then it tossed talks about about the removal and who can remove it so one of the things mine if you could go to the changes for that so one of the things that we looked at was we looked at state law how why would we why would they why would they create a law that says you know the actual day of a PR primary a general or special election we come to find out in State Statute primary election is actually defined as 11 days prior to the general election it's a Tuesday 11 days prior to the general election general election is defined as the first Tuesday after the first Monday in November of an even year as the general election definition and then of course a special election basically the statute what it does is it says it gives you all the times that you can have a special election but a special election is just created by it would be created through an ordinance or resolution um so we got to looking at it during the 24 election we had a lot of interpretive arguments about whether or not early voting was each day of early voting was considered an actual day of election and so one of the things that the staff wanted to do was to try to address all of those issues and that's why you have uh I think Mar I think you asked me so why do we have the same regulations for three different things um it's because we wanted to address the primary elections we wanted to address general elections we Al wanted to address uh special election the first part of it is is that we're prohibiting signage on city property unless it is a polling place so if if City Hall the uh the gym Aquatic Center is often a polling place uh if Riverside has served as a polling place in the past if it's serving as a polling place then we have Provisions here that would allow a person to and we've taken into account early voting that would allow a person to erect a sign at the polling place two hours before the opening of the polls on the first day of early voting and then have it removed on the actual day of of the of the election so what you would have would be two hours before the opening of the polls on early voting to the actual day of the primary election the signs would be up from the actual day of the primary election to the first day of general election or the early voting for general election the signs would be down and then when the S when we have early voting the first day of early voting for the general election the signs could go back up through the through the last day after the polls close on the general election we also did similar thing for special elections even though the state state legislature basically now says special elections are on the general election date anyway uh we also mine if you could scroll down that's what these first three things do they establish uh the timing for providing those and yeah a little bit further down thank you very much uh one of the things that we see here is that um it says that if it's not if the sign is not put up in conformance that a code enforcement officer designated by the city manager or an election worker can remove the sign a code enforcement this is an actual term that's over in chapter two about what a code enforcement officer is it's a code enforcement officer it's the city manager it could be a police officer so but it would be a person that's designated by the city manager and then uh of course the last section talks about it not being uh erected in the public ride of way there Madam if we could go down uh one of the things that when we had our discussions actually Dr CA brought this up she goes we really should set a limit on the size of signage uh on on city property we have we have signed standards on private property we say that anything six square feet or below doesn't require a permit but if it's greater than six square feet up to a maximum of 32 square fet it does requ fire permit and so that was one of the things that we you know we all sit around we agreed we agreed that we should set a standard so we set a maximum for six square feet of for the signage on city property one the last thing is that we reserve the right to designate areas that are what we would call off limits if we if there is a polling place that has a sensitive area that we believe signage shouldn't be there then we can say you can put it on this this part of the property but you can't put it here and that's one of the things that um we're recommending as far as that's concerned and one other thing secondly mine if we could go to section 1410 for of the Land Development code if we could go to the proposed amendments there that's that's the proposed amendments to the code of ordinances that deal with sign campaign signage on uh on a city property uh this is uh let's see mine I need to do the Amendments not that one I think when if you could pull up the Amendments that would be the better one to do I'm sorry maybe that was the right one I apologize um we need to get down to the table one of the things that we learned uh with with the Land Development code is that um the Land Development campaign science has been lumped in with free speech science and as we had our discussions we felt that over in article 18 which is the definitions there's a separate definition for a campaign sign from a free speech sign and so we've s like that campaign signs should really have their own regulations and that's what this ordinance does it creates their own regulations for are we are we legally allowed to differentiate between signs that say things about one subject versus another I thought that that was a constitutional issue at this point I'm not sure what you're referring to uh I did not think that we were allowed to say well this this sign has to do with this content so these are the regulations in that sign has to do with that content so my my understanding of how we would have to regulate signs from here on now and this is coming from uh talking to staff over the years is that you know a sign is a sign is a sign regardless of the message that it is conveying well there's a different we different have free speech uh we can't you know control we control the size and so forth and we can't control content but we we can regulate size and so forth and and okay yeah so we could not tell a pressure washer for example that they cannot advertise their business or anybody could under these rules put up their their free speech sign on these days well advertising business I don't think it's Free Speech but um okay if you have a commercial that's not it's not considered free speech and you do need a permit for that is something said non-commercial in one of these the yes a free speech sign is a non-commercial message is what it says so ch then perhaps would be considered a an acceptable the uh I think the the the comp the in the conferences and the seminars that I've attended they always use the uh free the whales okay very good that's that's always that's that's the example that's always fre free the whales now on some of these terms just so so we can start getting into the what what we might want to change about it I I was noticing the two hours before the polls change and uh just knowing how Logistics work a lot of people do it the evening before uh are you guys okay with after Sunset the day before yeah the day after Sunset the day before and I think the one hour is is feasible maybe two or three hours would be nice so you can go home and well at that point it's 10 o' yeah so it might as well be 12 at that point that's true so how about before the sun comes up I was going to say before the that makes one after the sun goes down and then the sun comes up and you have almost a a 24-hour well it it is a 24-hour period something plus 12 something yeah or is well logistically if we don't do that it's going to happen anyway it is going to happen so let's not create an a situation where people are and and there are people that are going to come here and install signs that don't live in ovido didn't read the ordinance and the people who do live here are competing with that and you know if people do things that are against the law there's kind of you know nothing anybody up here is going to be able to do about it and along those lines if there is a situation where something is being used as a poll and it's you know we'll use the library for example across the way is city of Ovito owned RightWay so it would seem to reason that rather than saying it's prohibited anywhere in that zone that you can have and I don't know if we can limit quantity or you instead everybody has those little contests where you put 1,500 up there and then cover everybody else's signs but one per person or something in the right of way and I I would be a fan of having more restrictions in the right of way versus you know internal to a property just just to make sure the visibility is okay we prohibit in the right of way we don't allow well I I know that we are you're proposing that it be prohibited and I'm proposing that it not be prohibited if it is within you know if it's immediately adjacent to a poing location I would like it to be Pro uh uh be allowed in the right of way as long as it does not on Election Day on on yeah we done yeah on Election Day Mr B or early voting whatever we're calling it well it seems like we're making something very simple we wanted to Simply do on early voting days what we've been doing Forever on election days uh and it seems like we're really complicating this so I I'd like to uh sleep on this for a while I know this is a discussion item but you know we can get down on the weeds as much as we want later on but uh right now I'm not sure we need all of these uh special conditions just change it so that we can do it on special elections days so I would like that sorry go ahead I would like that too I would like to uh bring this up in a work session where we can like get down into all these weeds because like you said it it kind of sounds like we're maybe over complicating it but I as this last campaign went on I found out that I understood less and less than I thought I did about what is actually allowed and what is uh what everybody does that is not allowed and just you know not enforced and that kind of thing um so I think whatever we come up with we should make sure that it's well understood and that it can be enforced all the way I mean I agree with that but I actually read it that it did that it just meant we could do what we do on Election Day on early voting on special elections and you can set it up two hours before and an hour after if if there's further than that I didn't read it in there I thought it was pretty simple um but if we want to move this to a work session if that's what I just like to read it in detail and find out what what really is going to okay so at this time why don't we table this for now and come back so we don't have a clear doesn't sound like we have clear Direction um and we can bring it up either at a work session or a later date okay okay all right so moving on we're up to the city manager report uh thank you de mayor I just wanted to give you an update on the uh City attorney uh uh issue uh we have begun uh preparing a draft RFP uh request for proposals we have also uh one of the things that we did too uh one of the we we talked about was was Outsourcing versus in-house and so we went to the Bureau of business and economic research we went and we looked at we started out our parameters were 35 populations of 35,000 to 60,000 because we felt that's where we fit and but when we realized that we wouldn't be able to get all the cities in simol County so we had to expand our parameters so we could get all the cities in Simo County but then we also started to look at well let's look at Orange County and let's look at oela let's look at Bard let at Lake these are all of our neighbors in Central Florida so we got we got the population the based on population we got the cities that were comparable to us in the other counties but we have all of the simol counties all the simol cities and then we went over to Florida Liga cities and we looked in City stats to see which ones Outsource which ones uh have in-house attorneys and we found about 12 of them have in-house attorneys everybody else outsources U so we uh the only situation was was that the city stat data was fy21 so we're contact the city stat data was fy21 okay so we're contacting the in-house cities to find out to get their more recent data is what we're doing um are you talking about the data of what they are paying for in-house Council or what they're pay in okay no these are ones that we've they identified in City stat that they do have an in-house attorney and we're asking them what how many people are in their department and then also what they're what they're paying uh so we're putting those together uh one of the things I would want to make sure that we're going down the right way I I believe we should do something of a competitive nature as I mentioned at the work session we're not required to uh we can do the strict RFP process or we can do a lesser less strict RFP process uh I saw I been been looking through different uh things that cities have done they go anywhere from an RFQ to an RFP to a request for a letter of intent now I know a lot of city city attorneys or a lot of attorney firms work off of what they call engagement letters we could do a request for an engagement letter if we wanted to do that but we've we've uh We've gathered a number of request documents and our our uh our purchasing administrator is putting together the draft we'll review it and then I want once we review it I want to it out to you all and get your input on it uh this is what this the City attorney you know this is one of those where there's Services provided directly to city council and so you should have some input on the document that we request that will be sent out there uh you may Al we you know want to be able to have a discussion with you all on whether we want to Outsource or we want to do go in house and once we get the information once we get the updated information then we'll be in a better situation to do that hoping that we can either do a discussion item or do a work session soon so that we can move forward but I just wanted to give you that update as far as what we're doing right now are you looking for a direction on if we want to go to quote or competitive if there's any direction that you want to give me yes that that'll that I'll start moving in that direction okay did are you guys ready to discuss that or would you like to whether we want to go RFP or like if you want to go to a quote or if we were thinking about going inhouse or if we'd like to just get to see who's interested and then sit down and go through them like how we want to kind of go after this I I agree I think we want to be a competitive process but I'm I'm good either way if you guys come back and say you know you talked and you get somebody there but I think we definitely want to have a competitive process to make sure that we're we're in line with uh the rates yeah look sent out I don't know what they call the document but uh um look for who's interested see who's interested in it and get some input and then we can go from there it and I think we also need to uh be mindful that different levels of experience come with different rates and if somebody can do something four times as fast and they charge three times as much that is a better deal and that is not something that is going to be readily apparent if we do an RFP and we just look for the person who's going to do the cheapest work because if if they don't know how to do the work that does not help us well when we did the so council member poic when we did the uh audit of the Auditors we went through and they actually said all their experience and all their books and their engagement letter and we were able to see that so it wasn't necessarily get the cheapest guy it was experience so if we could get yeah some kind of competitiveness that gave us that information is that what we're all on the P same page board yes yeah okay experience and past performance fair fair bang for the buck yep yep good enough for direction Mr C uh yes ma'am EXC thank you all right did you have anything else for your report uh that's all that I have all right we'll go to the city attorney's report um after that nothing else to report tonight excellent all right council member rot yeah so a few days ago uh a few of us were at the um Police Department awards banquet and uh just wanted to say it was great to be there and see um so many of the officers and hear the stories over the last year um for um uh exceptional uh operation and you know hear the stories and uh and see them get their Awards so um so thanks Chief that's all I've got okay council member bford yes so also for the uh the police banquet uh congratulations obviously the officer of the year Ashley Pierce uh Lindsay Varone who uh her wonderful husband is out there in the hallway doing something and then uh and then the uh it was the staff award to Wade Weaver was that that Chief's award yeah so it was very nice I think that was a a nice event and uh I think everybody had a good time with that also did see your new tactical vehicle at cops and cars um so that was uh that was nice to see that so that's some uh steel plated doors on that thing I hate to see the person has to change the tire on that thing yeah exactly hey we got Relay for Life coming up here on the 21st uh that is the golf tournament uh that we do uh for Cancer Society and also we are doing it uh I believe for the veterans wall uh Tri while contributing to that so that is coming up on the 21st I do believe it's sold out police foundation on March 7th uh that one is definitely sold out um and then April 26 is our 100th anniversary uh on that Saturday so I know things are coming together on that from what I've been hearing uh so looking forward to our 100th anniversary uh celebration like to thank the Boy Scouts I will uh commend you guys uh this is the longest we've ever had Boy Scout stay in for a whole meeting so we we appreciate it we appreciate it and then uh to finance and Public Works uh really appreciate everybody's efforts on on the utility rates that's a lot of work we've been dealing spending a lot of time on this um Bobby I know you get had to answer a lot of questions and uh Mr your gain as well and Mr Boop we appreciate your staff for everything they do so we thank you guys I mean I think again it gets us back on on track and get us in the right direction which we're looking forward to at the city and that's all I got okay council member Britain I don't have much because I missed uh all the uh MLK events I hope they went well the breakfast and the and the F festivities I missed the uh the police banquet so Chief uh I hope you told them congrats to all all the folks and uh just uh ready to get back that's it all right and I'm up next and I will also say our our py awards every year I go there and I leave I don't I don't know why it shocks me anymore how much we get done in a year and how much they prevent as far as crime and how good our officers are so hats off to your team it's always mind-blowing to and I bring my husband with me and he says the same thing so um congratulations to the PD on all the awards they have and the promotions that were more than well earned um one thing I wanted to mention uh February is Black History Month so I know we've started every year our our department puts on Facebook and we start kind of throwing out our black history out there it's it's something if you if you don't pay attention go follow along it's interesting and it's it's American history we should all learn about it so that's going on um and then the post is doing a four chaplain ceremony on February 8th yes so if you haven't seen an email make sure you reach out to the post and attend that it's it's a really good thing they're doing out there to to honor the four chaplain um and I also want to say a huge thank you to our staff for the incredible amount of work that went into doing this this rate study um I'm really excited to get Basin studies going to see if we can actually get a return on investment from some of these projects we're doing on there and actually get a list we can go get grant funding off of um so that's that's a big deal I'm excited about so thank you for that um next up uh mayor slik all right there's not a lot to say that hadn't already been said but there is something and that is first off big shout out to the city clerk's office I I had a chance to come up here uh during the week to to work in the council space and it's got a facelift and I think it's fantastic and it inspired me to see if Paul needed to use as that's my husband for anybody in the the audience he had these big poster things that could hold giant maps and I said are you ever going to put these up and he said no so they're and there and uh if you guys are open to a little bit of redecorating U I think it would be cool to put some Ovito signs in his big frames there uh and maybe uh give a little facelift to some of our certificates of appreciation from you know 10 20 and Beyond years ago are you guys up for a little you know switching around the wall stuff a little bit okay all right well that sounds neutral is so if if y'all don't mind uh work with are we talking about colors of drapes or what no no nothing like that just some maps so we can say here's here's the border of the city and just applicable things uh one other thing that I wanted to touch on and and I kind of mentioned it with this attachment a thing and changing the buckets it is getting back to our roots with conservation we used to do a really incredible job here in Ovito with uh encouraging people to use less water and I don't know if we stopped funding or what happened but there's a a couple different ways that we could probably address that and we could do it pretty quickly and the the easiest one when I just me looking at it is to click the rates you move the rate buckets and shift 2,000 gallons of water one bucket more expensive and say hey for that 2,000 as you're going through those 2,000 gallons of water 100% of that will be siphoned off to a dedicated Capital Improvement fund that would be used to give grants to people who are you know we'd have to come up with eligibility criteria and all this other stuff but I think there are people who are watering their yards with pable water that don't really want to be but they also don't know how to transition so we've got people here who are willing to help thank you so sole Soil and Water Conservation uh District uh members are you members or advisors advisors supervisor supervisors supervisors okay so the these are two of our county level elected officials here who are showing up to show an interest in helping OV residents figure out a path for that doesn't involve dumping drinking water on grass um but what we need is rather than you know band Watering your grass or or you know really Draconian measures is how do we create a carrot and how do we help people figure out what they're going to do next and you make sure that the HOAs don't get on their high knees too bad in the meantime so if if when we have the work session that I think was there mention of this already oh wa you wanted to have one but I don't think I mentioned a water conservation water okay yeah if everybody's cool with that sooner rather than later I think would be a sensible time to do it and then talking with with Mr Cobb about how these rates work I think we could do this you know at a later time without a whole big hoopla as long as we have a separate program and we have a plan for it and you know we tie it up with all the right legal accouterments um so that's idea and I I hope we talk about it soon and that's all I've got anything else all right is there anything else for the oh good of order and then I'm going to go to Future meeting dates that I almost forgot uh Monday February 17th at 6 PM we have a CRA governing board and that one is happening yes yes okay yes that is and then that same evening we're going to have at 6:30 p.m. our regular session on Monday February 24th at 5:30 p.m. we'll have a work session and Monday March 3rd we will have a 6:30 p.m. regular session is there anything else for the go of the order what's the U work session on the 24th for up and we have more police station is it police station right now I know police station's one of them there may be a topic as well there's a chance I might not make it to that but I'll try Okay Dr kah Deputy Mayor if I may just to remind everybody that we'll have the first opera in the amphitheater um on the 15th at 11: a.m. Okay so February 15th February 15th yes it's on a Saturday okay thank you thank you all right it is 8:11 p.m. this meeting is adjourned good job