##VIDEO ID:rKYHgijP0XA## and I heard that Mr Britain was out of town this weekend but I didn't hadn't heard whether he was going to be back yet so okay well yeah Keith announced it like I think it was either in December or it was the first meeting in January Keith said I won't be here 21st so yeah e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e [Music] thank you I would like to call our meeting to order it is January 21st at approximately 6:30 p.m. um we have three members of council present we are missing council member Brittain and council member bodford our first order of business is the approval of the minutes I move we approve the minutes from November 18th 2024 regular session second we have a motion in a second is there any discussion no um I actually did have one question on this for for uh Mr Wyatt so uh honor oh sorry this is the minutes when we get to consent we'll get there never mind all right um I was told also we don't have to do a roll call for the minutes we do it for everything else so I will move forward all those in favor say I I hi all those against motion carries I will move forward to the public comment section I do have some written uh requests to speak when you come up uh please state your name and address for the record the first person I have on here is Miss Jennifer Mendoza and Tina krampton you can please come up to the podium this is a followup from December I was here can you sorry can you state your name and address for the uh jener Mendoza and Tina we live on California Creek Drive off of Lockwood uh just adjacent uh seol State College and I'm here again to talk about the fact that we have um children and adults trying to cross the street to get to the college to get to the uh Nature Center to get to the uh Hagerty and the other schools and there's no crosswalk there at all and it's very dangerous um and I'm here again to ask for that you told me in December you would look into it and I want to know what anything has come of that okay my name is Tina kramp I live on uh 1021 California Creek Drive I've lived there since the neighborhood built we built our house um back when simal state was proposed to be built there the neighborhood was against that at that time I worked for simal state and helped Lobby to you know open up and let the college go in and it was also promised that we would build a they would put a light in that has never done been done they said they'd put the light in once more buildings got built obviously we have got a ton of buildings built okay so we if we don't get a the light we definitely need a crossrock or we need a those little circle things something that it makes it safer for young adults children old people like myself now to cross streets ride bicycles and uh not worry about getting hit by cars because that section where our street comes out which Simon Creek there's a curve this way and there's a curve that way it's blinded on both sides so it's very dangerous especially for the kids at uh he to go to hegerty at se what classes at 7:30 in the morning it's dark out and they've got to cross the street and go down to school so for safety issues we need to do something about it okay thank you and we've waited a long time appreciate that um the next written request to speak is actually the Hagerty robotics team so I'm going to have them come up here there's there's quite a few of them so if they can come up and introduce themselves oh it's you can all come up that's a you um we're from the hagard of your products program 3225 Lockwood Boulevard um I'm Magna vickram I'm Ethan terer I'm Ken oconor I'm Tyler Yun I'm Dylan Gentile I'm vade Mahesh I'm Aiden beler um we're here to present our robot to you guys um and kind of advocate for for our Hagerty robotics program itself um we have our League championships coming up and we just wanted to put our name more forth in our community and present to you guys awesome did you guys want us to come down there or oh wait are we doing it now yeah if you want to yeah can you show it like show us how it works we can come on down there or you want to oh sure show it does that sound good phone okay wait could we possibly like use this as a table yeah yeah uh we can potentially move the go this you can make it right oh like move it [Music] all right we'll explain everything to us here hello so I'm Magna vickram and I'm from Hagerty robotics um so basically we're here just to present to you guys today a little bit on our robot um so our team number is 4717 and we are the varsity team of the two teams at Hagerty um so we're an 11 member team we brought as many people as we could today on a short notice and just basically we're here to present to you guys so I'm going to start with just kind of explaining the purpose of this robot here so we haven't figured out a name for him it but basically um the purpose of this robot is to complete a game in a uh small amount of time so the game is basically to put it into kind of simple terms you get a block with a clip on it and you hang it on um a metal rod either at a mid level or a high level and there's also buckets in the corners for you to score said objects into those buckets and the robot has many different mechanisms which we'll be explaining to you today um to kind of get the purpose of this game and to get as many points as possible so I'm going to hand it over to Ethan and he's going to start us on how our robot actually works so once again hello my name is Ethan um I'm Hagerty robotics team 4717 varsity team I've been with the team for two years and uh in my two years on the team I've seen some incredible growth from the people here um with our mentors uh everyone involved in this uh program that we have it's not just our team and our sister team that exists at Hagerty we also have three more Vex teams um that also compete in a different game similar game but it's different different organization so uh I think without further Ado we'll get started on the robot demonstration so our robot this year is extremely ambitious um within the first I'd say 3 weeks we had something that resembled this it wasn't exactly um as it is now but essentially we have um the dve train here this houses four of our wheels for Motors per wheel these are called mechanic Wheels they're special because they allow the robot to strafe but I think Helen's going to explain more of that later what I'm here to explain is our outtake which and transfer which move the game pieces that Megan was talking about around the field and allow us to score um our personal best for scoring is about30 points I believe so uh it's work in progress but we're hoping to make improvements as we always do so the basics of the outtake system are we have these vertical slides here um the cable Management's not in tip top shape right now but it's getting there um this allows us to reach the highest point on the map which on the game field pretty hot I think it's about 40 in high and then we have the arm here these are powered by two small motors um this allows us to manipulate gain pieces up and down and then we have a smaller arm this is called the wrist here that allows us to manipulate uh even further with more Precision more efficiency during scoring we have the uh pincer mechanism here that allows us to actually grab the game pieces and finally we have a smaller pivot mechanism that allows us to actually manipulate those around uh rotation more efficient design than uh what else um could have been with outtake we have five axis in motion again to maximize that efficiency during scoring um allows to uh do what's called cycling faster where we pick up a piece and score it minimize that time stationary and I'm going to hand it off to call to talk about our amazing Drive Trin hello everybody my name is uh call oconor I've been with uh Hagerty robotics for four years on three different teams I'm here to talk to you guys about the uh drivet train of the robot how we actually move around the field and the construction of the robot so to start us off we have four Motors each powering a wheel gives us the advantage of having a lot more power to each of the individual Wheels now these wheels are special they're not your regular Wheels they have wheels on the actual wheel themselves I'm not sure if you can see that here but this here thank you Ved these rollers on the wheels allow us not only to move in forward and backward but by rotating the wheels in different ways they allow us to strafe both side to side giving us four uh degrees of movement when we're sitting flat on the field and allows us to more easily navigate around obstacles so more in the construction of the robot side our main frame is made out of aluminum Extrusion which is a form of commercially available aluminum which is easy to work with we have most of our parts are custom a lot of these black Parts here are made out of a thermoplastic called seedle which is similar to what they make um Tupperware out of it's the best sample I could think of and a lot of pieces on the claw here are 3D printed we've used that technology a lot and we're continuing to use it more and more over the coming years um along with that we have several steel braces on each part of the robot which allow us to help remain rigid rigid in uh different circumstances and that's about it for the construction of the robot I'm going to hand it off to Ved Marsh with the uh software uh hello everyone I'm vade and I basically lead software for 4717 I've been with the hagy robotics program for 2 years now and uh basically the robot is a bucket of bolts if it doesn't have any life to it and that's what software does it brings life to the robot so essentially we have two uh stages which software really matters that's the autonomous stage and the teleop stage or uh basically the stage where the uh driver or human controls the robot so for autonomous views this important thing called adometry which basically allows a robot to sense its position a field and that is done could you so that is done by having these little wheels called Dead wheels and they have sensors attached to them right here and Those sensors uh allow the robot to get like the ticks of rotation in uh if it's counterclockwise or clockwise and that allows a robot to know how many ticks forward backward right left it goes right and that allows the robot to turn to a specific angle or move to a specific Direction so that odometry is really helpful in an autonomous period where we cannot uh have a human Drive the robot to specific positions so basically allows the robots to go to pre-planned positions really accurately then uh we Ed something called a p to make sure the robot actually goes to set positions and essentially what it does is it prevents the robot from U overcorrecting and always makes it consistent so for example if the robot has too much momentum the p make sure it overcorrects or it uh corrects that uh error and go back to its original position so for toop our software basically consists of programming all these uh five axises of motion all to be consistent with each other and all work together to make sure it's efficient and have one button essentially move five different things and for example uh one button we uh would possibly use is a uh button that cre a p ID that would lift the linear sides up that would move the arm like like that it would open the claw and move the wrist and that would all be under one button and the robot would have to process all that information simultaneously and yeah now head it over to do who talk about Outreach hello my name is Dylan Gentile and I'll be talking about the Outreach we do in the Ovito area so first off we uh go to the UCF stem days which are events hosted by the UN University of Central Florida which allow us to interact with a stem Community there and the last time we were able to interact with over 500 different minds and uh showcase uh and show uh showcase to them our love of stem uh another thing we do uh to help out with the environment is our program has adopted Lockwood Boulevard and the adopt Road program and we consistently clean it up to get rid of pollution um and one other thing we do in the Ido area is we typically attend the the farmers markets which um where we showcase our robot and we allow our community to interact and see what we do with our program and encourage others to get involved with stem and now I'm going to be handling it over to Aiden to discuss our FL program hi I'm Aiden Belcher I'm part of the 4717 group I've been here for about a year last year I was in the junior varsity team for 427 and I've luckily been able to Mentor um kids for f well for the past two years now I've been able to um I think I was like the first person in 427 our junior varsity to be able to start mentoring these kids start and get these kids to really do somewhat like just like our robot right here where we have missions and where we are programming the robots so we can move it around but instead we have these kids where we group them up and we have like about two teams I like two are already base teams about junior varsity and varsity we have the mini mancers and the Tinkers I originated from the mini maners we have a few members inside of our team that came from our f team the first Lego League that are now inside of 4717 after all these years since like I joined in 2018 now it's about six years later and I'm right here and we have been able to get our kids to the the recent event of regionals it was inside of SeaWorld and we were able to get mini maners an award for design and Tinkers an award for um right um right future it's like a star where they see like these kids have a lot of potential for the future and they see that these kids have a lot of potential to move on forward and into stem and yeah and here is um Tyler with our um summer camp hello my name is Tyler and I'm going to be talking about summer camp which as a part of hagy Robotics we hold each summer for kids ranging from kindergarten all the way to 8th grade from this program we raised $15,000 to fund all of our parts that we need and our other teams um in our summer camp we do various stem activities from that are centered around a a specific theme that needs we have to okay um a specific theme that we hold each year so um it's an event that we're going to be holding this year as well so I hope that you find some interest in it so sum that all up these are the necromancers the robotics program and ha High School is amazing a few years ago do you guys remember when we uh all sort of decided to conspire to announce that Ovito is the robotics C youth robotics capital of the world we are sticking with this it is I hope you guys will all Explore More and learn more thank you guys for all you do wanted to do a photo to so you guys want to hold your robot or squeeze can you a robot to the sideo school oh yeah thank you guys [Applause] [Music] interesting forgot about the podium song [Music] okay our next uh written request to speak is Angelica Delon Tores you could please come up state your name and address for the record hello sorry we dropped our cards my my name is Angelica dilon um we're with one more child we're part of an organization um my address is 1010 heart Branch Drive Ovito so but yeah I'm going to pass it over to my supervisor official hello my name is Christine dpri my address is 3487 Woodley Park Place oo Florida um as Angelica stated we are with an organization called wal more child and our purpose today is January's anti-trafficking Awareness Month um and so we wanted to get our uh Services out into the into the the community um I want to bring attention to a critical issue that impacts not just our state but our nation Florida ranked Florida ranks as a Battleground in the fight against human trafficking second only to California and Texas in this prevalent but horrific crime in 2023 alone nearly 2100 human trafficking cases were reported across the state and those numbers of those numbers 1,600 of them involve children our most vulnerable population these young lives are tragically being manipulated and exploited by traffickers and we must all recognize the urgent need to act I represent today one more child an organization committed to standing alongside survivors supporting our community and collaborating with law enforcement to put an end to human trafficking our team operates as an anti-trafficking mobile team that covers both seminal and Bard counties this unit is on the front lines providing vital services to those in need behind me or in front of me you will see a PowerPoint of the services that our team offers um today we are here to not only represent those who have survived this devastating crime but to amplify the voices of those who who may still be voiceless we seek to raise awareness Empower our community and encourage all of us to take action in this role in and in this fight today I'm joined here by some of my incredible team members and I would like to invite them to introduce themselves as well I am Alexis C um I thank you for having me I am the anti-trafficking clinician here in with circuit 18 one more child We Believe at the effectiveness of wraparound treatment to address the many gaps in resources and support for individuals impacted by human trafficking our team includes myself the clinician an advocate a mentor and our supervisor Chrissy together we worked we work with clients to develop life skills and set goals we process the impact of trauma through clinical treatment and we advocate for them when their voices are not being heard we also accompany clients to court doctor's appointments assist them imitating in obtaining identification and provide tangible support such as food and Furniture additionally we have valuable Community connections that we offer to clients when needed this is included but not limited to free computers for school housing mentorship and Pregnancy Resources we are all fully invested in the long-term holistic growth for each client we recognize that we work with those who have been exploited because these fundamental needs have not been met when given the right opportunity and support we have witnessed these individuals achieve incredible Milestones including going to college securing long-term employment purchasing homes disconnecting from unhealthy relationships and reclaiming their sense of identity and purpose as Chrissy mentioned we are here for those who are currently entrapped in this abusive cycle survivors of human trafficking or those at risk we believe that through proactive treatment we work to prevent further exploitation by addressing the root causes and vulnerabilities that puts individuals at risk our mission is to provide comprehensive support that empowers individuals to break free from exploitation and rebuild their lives through trauma-informed care advocacy and access to essential resources We Stand alongside our clients every step of the way helping them heal from the scars of their past and guide them towards a better brighter independent future thank you good evening my name's Angelica as I said earlier um I'm The anti-trafficking Advocate with circuit 18 um a significant part of our mission in fighting against human trafficking is education and awareness many people still have the misconception that human trafficking is something that only happens in other countries Hollywood has fueled this narrative with movies like take in and sound of Freedom which while drawing attention to the issue can inadvertently lead us to believe that it's a problem that's far removed from our community when it's not um the truth is human trafficking is a very real issue right here in our neighborhoods and in our schools and online trafficking doesn't just happen in distant places it's happening right here in our backyards and it's something we must address together as a community that's why prevention is key in our fight against human trafficking one of our primary strategies is conducting human trafficking one-on-one trainings for parents School staff and students these trainings are vital in helping us recognize the signs of human trafficking or abuse and provide the tools to identify potential victims for school staff we focus on how to spot the warning signs in students who might be at risk for students we educate them about the dangers of social media um and most importantly we expose the tactics traffickers are using to lure young people online our contact information is posted on that slide um if anyone in your Community um or if you're interested in hosting a human trafficking training um at your school at your workplace or your organization um please feel free to reach out to us um our emails are up there but of course if you ever witness any suspicious activity please report it to law enforcement first and foremost um if you suspect anyone might be a victim of trafficking don't hesitate to contact us our team is here to help Provide support supporting services for those in need thank you again for having us tonight and for your attention um by working together we can make our community a safer place for everyone thank you thank you uh next up to speak I have Mr Charles Zuber I see where you're do get um you could state your name and address for the record please charl Zuber 1054 Willow Lake Circle oo and I seen on the news that where we are going to get a outrageous raise in storm water rates and uh that and I am here as a senior who only got a 2% raise on his Social Security and I'm going hm something's going to give here um and I'm going to come and complain because this is just way out of line and our storm water drainage works just fine there in Willow Lake uh we do have where they built any [Music] additional uh Street and set of houses that are flooding some of the houses in Willow Lake and they have had to put in French drains in order to keep water running out of their backyard and into the street and down into the pond which goes out to the back and uh out to the swamp eventually and then out to the river and out to Lake Jessup so our water system is working pretty good but like I said they built houses 3 ft higher than our addition but I am complaining about the price of the fixtures and our rates uh because I don't feel I have to should have to support the rest of the city for this storm water uh raise thank you very much thank you I don't have any other written request to speak is there anyone in the audience who would like to address council at this time hearing none I will close public comments and move on to the consent agenda I move we approve the consent agenda second we have a motion in a second is there any discuss today sorry I can't help you anybody else any discussion I I have I have a couple of questions um so for there's only one item on the consent agenda right um should uh should we read it first perhaps before I AR ask questions I mean we're we're talking about the whole consent agenda you can yeah there's only one item on the consent agenda uh tonight resol uh Panther Street Carissa Lane uh hurricane Milton repair um so this this here $137,000 uh this is just for the engineering work to determine what needs to be done at excuse me coun if we want to discuss it we're going to have to take it off the cons agenda and then discuss it separately okay oh we can't discuss it since even if one item no even just well I mean we we're technically technically we're not supposed to but if if uh you want to consider not sit it and open so do we move it from item number four to item number 4 a yes that would be that would be the correct thing okay so we're so I amend my motion to approve resolution number 4564 d25 thank you okay do we have a second okay second yes okay is that good that's good okay okay so this is uh Chris Elaine Panther street so this is just for the engineering work to determine uh what needs to be done there um it's for $137,000 and 15 months of study uh in in looking at what's in the packet uh well go ahead do you have something to add about that I was going to answer your question oh okay go ahead yeah that's just for the survey engineering and geotechnical work that's needed okay is there uh any indication what that may cost once the work starts um or do we do we have some idea or yeah so phase one would be all of the engineering work once that work is complete we would they would develop a set of construction plans and get the necessary permits and then once that's done we would go into bidding and construction so I think your question is probably what's it going to cost to construct uh yeah and how long yeah so so the construction we don't know exactly because we haven't completed the engineering study but you know eventure to guess it's going to be several $100,000 to repair okay but again we we don't have the study complete to actually do that level of detail so it looks like what's out there is somewhat repaired already um it doesn't so there's instead of a hole like in the picture in the yeah it's not pack it's that's yeah so it's filled with crushed asphalt that you can walk over I guess my question was like if the there's a problem with the pipe yeah so so let maybe we could back up so because it was damaged in the hurricane the city is going to seek reimbursement from FEMA for the repair because of the type of damage that was done we would like to look at some mitigative measures to prevent this from happening again so in order to do that FEMA requires that we have to do a hydrologic and hydraulic study so full engineering study hence that's the need to do as much work as we're doing and then but but the issue really is the in there's a set of inlets okay they failed and then there was a substantial amount of erosion and and the pipe separated below so part of the mitigative measure is we're going to look at is the pipe sized appropriately do we have enough inlets out there Etc so that that that's kind of the gist of what Happ okay and so this is required because we're getting FEMA reimbursement and they correct give us a lot of boxes to check yeah again in order in order to qualify for reimbursement especially if you do a a mitigative measure so mitigative measure would be we're going to do something above and beyond what's there we're not just going to put back what's there we have to do it what we call an H&H study okay anything else did you say h& a H and H Hydro hydrology and hydraulic study okay thank you okay anything else I did have a question yeah so we have done a couple phases of repairs on Panther correct correct so this is not that part though right it's the next link over it's it's actually from what I looked at yeah it's not part of that yeah the third phase is all the way towards Lake charm yep that so that's the phase that hasn't been complete yet this is a little bit of a problem street so my sister lives two houses down in Carissa so I've seen this problem a lot but I know we've went back and fixed repairs and this is just the next chunk over so after we do this do we think we're set on Panther no no I mean right and that's where I'm going with no so so there's yeah so again on Panther Street there are three phases two phases have been constructed the third phases is on the other end of the road towards Lake charm drive so that phase has not been constructed it's in the CIP which I know we'll present later but it's in the CIP so that would be I think that's planned for fiscal year 20127 if I'm not mistaken okay this repair is obviously because of the hurricane and as far as that H&H study you just mentioned would that be an included in a basin study would we have that information if we had gone and done Basin studies like would that help the situ possibly so okay possibly so okay that's all I had okay thank you yep anything else okay uh we have a motion in a second um I believe we have to do a roll call on this one motion mayor mckin slik I seconder council member Alan a i Deputy Mayor Natalie tuer I the motion carries we do not have any public hearings or first reading of ordinances so we're going to move on to resolution item number seven item number seven resolution number 4559 d25 approving storm water rates utility rates service charges and fee schedules Mr Cobb would you provide a brief introduction uh thank you Deputy Mayor we're going to get set up here uh with the presentations that we're doing tonight we feel we felt it would be easier to see if we had the had the big screen up and so okay there going to they're going to be doing that yes tonight we're asking city council to adopt uh recommended rates for our storm water our storm water pable water waste water and reclaim Water Utility Systems uh also we'll be looking at uh our um our deposits as well as well as a budget amendment recognizing the work that's being done our engineering and finance departments have been working with our financial advisers uh to put together these studies each of these utilities are an Enterprise fund and so the revenues that come in have to cover the uh the cost that the Enterprise incurs and so each of these studies were developed to do that uh as you know that we've had uh several several individual meetings with Council we've also had work sessions with Council the studies that were prepared were based on the input in the direction given uh during those meetings and what we're going to do tonight uh Mr Wyatt's going to lead us off he's um going to basically present what I call the why uh part of this uh part of this presentation as far as discussing the various uh Capital needs within the uh within the storm water and the water sewer utility uh Enterprise funds and then uh our our consultant uh um Miss Tera Tara Hollis will come up and she's going to do the how which is uh willan Financial our Consultants took all the information from the finance and Engineering departments and they loaded them into some very uh what I call sophisticated um uh spreadsheets and algorithms and those were used to then develop the plan the different plans for the various utilities and she'll be doing that and then Mr uh Mr boo will uh close us out uh with a discussion on the deposit recommendations so I'm going to turn it over to Mr Wyatt and Mr yeargain and let them uh present the the public work side thank you please stand by yep take your time and while they're working on that one of the reason one of the reasons why we're here is that the city's Financial policy section 7c requires us to visit and take a look at our uh the rates every five years and so this is a comprehensive fiveyear look at the rates and so I I'll turn it over to Mr Wyatt members of council good evening Paul you want to go ahead and bring up that first slide so Public Works our job is to provide resilient and sustainable utilities that meet the service needs of the City's population now our the four utilities that we service are Water waste water reclaimed water and storm water and you'll hear me talk later uh in the presentation about the water utility and the water utility is portable water waste water and reclaimed water it's they're all in the same fund storm water is in a separate fund so if I say the water utility I'm talking about all three at one time our goal on Public Works is to have a well-run utility system that provides the right level of service and pays for itself next slide resolution 4559 25 for you this evening seeks approval of the new rates that will provide utility service sustainability for the next 10 years um these the rate proposals are U kind of a result of the past year evaluation we've working on this and we need in order to determine where we are and where we need to be our projections for the future so if you go to the next slide please five categories of things that go into these rates and this is for this is for all the utilities so for Water waste water reclaim storm water our staffing requirements you know how many people do we need equipment do we have the red tools to do our job infrastructure you know what are our needs and capital Improvement projects and we'll talk about more in that in a minute and then our omm capability you know how do we how do we take care of our system because what a lot of people don't seem to understand is inflation affects us too and you know cost for coal patch concrete chemicals at the plant all this stuff is increasing at at at substantial rates and then lastly a contingency because stuff happens and we need to be prepared to handle leaks or major major road collapse a storm water system or something we have to be prepared and able to do that so our new proposed rates you know take these five categories and consider them um looking into the future now one thing I want to talk about was the largest driver of these categories is our Capital Improvements both our water and and uh storm water utilities have significant number of Capital Improvements that are part of the um rate proposals here tonight and we're going to start with the water utility and briefly this is just a brief overview we've got 37 projects identified over the next 10 years in the water utility these categories include pipeline improvements treatment and pumping facility improvements engineering studies and our and potentially new Public Works facilities and this is this is really the Crux a major portion of why we're here and this is kind of neat this is something we've never done before until this past budget cycle is to take our cips and this is the 37 utility project or the water projects that I talked about and put them on a map so that everyone can see them and kind of see where we're at and where we're going um just to kind of Orient you with what you're looking at so anything in blue is a water project portable water project anything in green is a Wastewater project anything in purple is a reclaim project and then if you see the two orange items up in the upper right those are the potential facility improvements that were mentioned just to give you some highlights of where you are you've heard me in our presentation two two years ago talk about what we want to where we want to go with our water system we talked about you know having to get more water based on our consumptive use requirements and the improvements we need to make because of that if you look on the map down here is our uh additional lower floor and aquifer well which is in our Capital Improvement plan we've got our raw water transmission Main and we've got our West Mr hammock water treatment facility which is here and the improvements um associated with the plant um that's where our our alternative water treatment system would be placed now I want to just mention briefly um some misinformation that I've heard um actually by some City staff in the past um just to just to clarify we don't need a new water plant what we're what we're proposing to do actually fit on the existing plant there's no there's no new site needed at all we have plenty of room on site to do what we need to do uh so what we're all we're looking at doing even though it's expensive is a new treatment system and what we've talked about in the past is we have to go to a lower depth to get more water and that requires a whole different level of treatment than what we do right now and it's it's pric uh also if you look over here in Green at this uh group of projects this is our Wastewater Plant and we've got a number of uh equipment upgrades proposed at the plant and also if you notice the green line coming out of the plant that is our proposed uh Force main for our um effluent discharge pipeline that we want to put out and that is the project that makes the perk ponds go away so if we complete this Force main the rib s sites behind us which is we lease that property um removes the need for those um ribs also you'll see some other green lines um just to give you an overview this is a live o Force main needs to be replaced we've got a force man replacement on County Road 419 we also got a force main replacement on Lockwood Road um interestingly enough these are Force Mains that we inherited when we bought Alf utilities so we have seen leaks over time with these different pipes and they need to be replaced in order to put something in there it's got a little more Integrity uh AO Boulevard reclaim um line extension that's just a looping project and then we've got a couple other portable water looping projects one between Alf woods and Chapman Road and then one for rido Forest that's kind of the Highlight uh for the utility system unless you have any questions at the end and next slide so this is just a a quick highlight again newer Florida in oord well a new raw water transmission pipeline new Advanced alternative water treatment system new Wastewater Plant discharge Force main new wastewater treatment equipment and infrastructure upgrades that's that's what encompasses those 37 projects and that's the water utility so with that I'm going to hand off to Mr yeargain and he's going to talk to you about the storm water utility thanks Bobby so from the storm water perspective uh similarly we have 51 total Capital Improvement projects that that we've identified and those projects are generally split up into eight sort of categories uh first is best management practices when you think of that think of water quality improvements we have improvements to the to the various creeks and rivers we have cul improvements we have flood improvements we have improvements to a number of our storm water ponds we have improvements to our conveyance systems we have Basin studies as well as uh lining a lot of our storm sewer pipes so if you go to the map so this has all of those various projects on there and I obviously won't go through every one but just big picture-wise when we think about storm water management really think about two major things one is storm water quality and the other one is storm water quantity so quantity we're talking about flood protection conveyance those kinds of things water quality we're talking about literally improving the quality of water so one of our big challenge areas is Sweetwater Creek that's one of the major conveyance ways that leads to Lake Jessup um we have a number of projects identified there uh improving flood protection improving conveyance improving water quality up up here in the Northwest part of the of the city we've got a number of projects there um the Mission Road area has um pretty inadequate conveyance system so we're looking at at studying that trying to come up with some solutions um Mitchell hammock has some opportunities for improving water quality the median in Mitchell hammock is a a dry retention facility that could definitely use use some enhancements um Boston Hill Park is an area that with hurricane in we identified a pretty substantial uh issue in the back of the park um that affects um Whispering Woods so we're looking at uh some storm water projects there um another one we have the big little econ and the big big Eon Rivers uh which present a challenge anytime there's a hurricane so one of our projects is a flood forecasting tool that we can use to predict flooding well in advance of the hurricane coming um so that's just kind of a big picture of the various storm water projects that we have so if you go to the next slide again just kind of highlight Sweetwater Creek again pretty important conveyance way um the flood forecasting I mentioned we're looking at a number of water quality improvements again portion of the city drains to Lake Jessup which has a nutrient uh reduction requirement uh we have some flood control flood reduction projects and then obviously a fair number of infrastructure upgrades just given the age of a lot of our storm water [Music] facilities Council one one more thing I'd like to say related to these projects is this is we're trying to address a lot of stuff in advance we see stuff coming and instead of trying to just wait and address it at the last second we're try to hit it now especially when some of the costs especially on The Upfront side like engineering and these other things can be addressed now at a lower cost because every everything goes up you know we're not we're not we're we I want to use the word suffer that's not the right word um but inflation hits us like I mentioned earlier just as much as it hits anybody else with CA so you know we want to we want to we want to address it now and deal with it and help the city for the future and take care of things and that's our goal that's our job and that's why we're here thank you start with some questions mtic I I don't know that I have any questions I I do have thoughts but I I can share those later okay council member out uh yeah what is a looping project it's basically so think about it like this so let's talk about Chapman Road and Alf woods so on Chapman Road you have a water main that comes down and terminates at the end so it stops it's just one line and then you think about Alf Woods you've got all these water Ms that are interconnected so you got like a think of a spider web of water Ms in Al woods and you got this one line down here on Chapman Chapman Road all by itself so the idea is to get better to get better hydraulics in the system and you move the water around it gets better water water quality let connect them so we call that a looping project you connect two separate systems together you you improve the water quality for that area that has limited flow there was another one up in OBO as well the same idea you just Loop that oito Forest to another water man a bigger water man and it gets water moving around better okay uh those was talk about water quality and we talked about this a little bit um do you um could you elaborate on that a little bit what you mean by water quality when it comes to storm water sure so probably the best thing to think about are nutrients so one of the biggest challenges that we have with storm water now is nitrogen and phosphorus so a lot of our water systems are degraded because there's excess nutrients in the system Lake Jessup as a prime example it's impaired because there's you know way too many nutrients within Lake Jessup so the city is obligated to reduce its contribution to Lake Jessup by implementing best management practices and other projects to to improve water quality so when I say improve water quality I mean removing those nutrients from the storm water so nutrients are probably the biggest issue we have from a water quality perspective Ive and what are the methods for doing that on storm water okay good question so there's a lot of there's a number of different ways to do that um your traditional wet detention Pond removes a certain percentage of nutrients it's not the most efficient system so there's other systems that can remove nutrients at a higher level uh there's certain media that you could have storm water go through and and that will absorb the nutrients onto it a dry system so a dry retention Pond is very efficient at removing nutrients because it's forced to be filtered through the the substrate and this and this soil before it gets into the groundwater um I think I mentioned this when we had our discussion um within inlets themselves you can put in a filter or cartridge system so that will remove nutrients as well so there's a some some of the different ways you can do it and that's the similar to what you mean by media um that you go through that that would be something that is consumable and has to be replaced yeah yeah yeah so um thing about storm water is most systems you have to replace replenish or rejuvenate at some point uh especially the newer technology so the cartridges the media media you definitely have to replace on a on a certain time frame so we're literally filtering the storm water correct correct we're at that point in life where the traditional methods just aren't good enough so we have to look at higher level Advanced treatment if you will and then this is required by FD or or who St John Yeah by by the state by okay so we are required we're legally required to not just keep people from flooding but to make sure that the water that we capture as we keep people from flooding is sufficiently clean correct put back in okay correct thank you anything else okay I'm good good okay okay is there anyone in the audience that would like to address on this item actually Deputy Mayor we've got Miss Hollis too oh sorry we've got a little bit more of our presentation to go Miss Hollis come on up jumping right ahead over here and I am getting over a cold so I brought some water just in case I but let me get this all right everyone hear me all right yes okay uh my name is Tara Hollis I'm with Wan Financial Services I'm a principal consultant there uh we're going to start with and we're actually going in the opposite order we were going to start with the storm water uh rate study and the information on that first and then water sewer and reclaimed water rate study so with regards to the storm water rate study um they basically as we mentioned we've been working on this almost two years now um so we've we've sat down with staff multiple times uh and gone through the key objectives of the study um looking at obviously what we're is we're coming in with the financial portion so we're looking at what are your total revenue requirements that and then what revenue is going to be required to to cover those requirements um so Revenue requirements are made up of multiple things they operating and maintenance expenses so that's your Staffing and your day-to-day operations um you do have debt against the storm water system so you have annual Debt Service payments and then there's also coverage requirements um so those are your rate covenants that you have to meet um certain revenue and excess of that Debt Service in excess of the other expenses and Debt Service to meet your coverage requirements um to keep your Financial rating uh there's planned Capital expenditures so those are dated you minor Capital outlay as well as your larger CIP um you also have vehicles and Equipment uh that are associated with the storm water system um those need to be renewed and replaced uh on a schedule um we've looked they gone through every expense every vehicle and Equipment um item that's part of the storm water system and a replacement schedule for those and what the potential cost would be to have to replace those uh and then looking at setting aside to make sure that you have the funds to be able to replace those as a as a wear out uh and then you have reserve requirements again those are certain things um you have Financial policies that you typically keep a minimum of 12 12 days of cash on hand to cover your omm expenses so that's an unrestricted Reserve but it's a reserve that you still need to meet because it's one of your financial policies um there's renewal and replacement reserves there's um the vehicle replacement Reserve uh so there's different Reserve funds and reserve requirements as well as with Debt Service there's you know requirements of you have so much cash on hand um and a reserve fund for The Debt Service uh so basically we look at all those items all the financial needs so all these net fiscal requirements uh then we have to understand our projections on we first look at with your existing rate system your rate structure your existing rates um so that's what we're calling the status quo what does the financial plan look like under that is that is it adequate to meet your needs are the revenues adequate to meet your Revenue requirements and then if they're not we need to look at any projected and proposed rate adjustments so the data sources like you mentioned that we looked at we look at your audited Financial reports so we look at what's happened historically we look at um we looked basically back the last five years of historic information um what we do is create a test year um because this spanned a couple year time frame we created the test year based on information in both the 2024 and 2025 fiscal year budget uh we also look at your existing Debt Service schedules again the principal and interest payments that need to be made and then your Capital Improvement plan General assumptions that we've put into the financial uh plan are uh basically we go through your budget load every line item of your budget into our model and then we have an escalation factor for every line item in your budget so they're adjusted for customer growth you're going to have minor customer growth that's going to bring on additional customers which would bring on additional Revenue you have you know certain expenses go up just by inflation labor typically goes up at a slightly different rate because you have inflation and Merit increases that go into labor um so we look at each line item and do a proa we did the model that we've set up looks out for a 10-year period um so we do that that based on like I said different different costs um supplies sometimes go up at a different rate uh so we each of those are are um put in the model uh we've talked and had talk with staff um so both the utility system staff and your financial um Department staff uh and one thing is with these projects that are coming on with this the system needs um we are including additional labor cost for an additional crew starting in FIS year 2026 um for the storm water system um again like I mentioned your annual operating reserves Target is a minimum of 120 days cash on hand to cover operating expenses and that's one of your financial policies that's been adopted for the water and sewer system and we're doing that same for the storm water system uh like I mentioned transfers to vehicle replacement fund and renewal replacement fund um currently the transfers to the vehicle replacement fund were basically when you purchase a vehicle you were transferring what the depreciation would be on that vehicle each year however that was not Ade is not adequate because as you're going to buy a new vehicle five six years from now 8 years from now or 10 years from now the price is significantly different um so we looked at again a detailed replacement schedule uh and making sure that uh especially for the storm water fund that we're transferring that money to a vehicle replacement fund um and then the other thing right now for the storm water fund is you really don't have any reserves um you've you've you you don't have your new replacement Reserve you don't really have an operating fund Reserve um we were starting with $355,000 when we started this um in 2024 uh so that's another thing that we're looking at is you really need to start developing some reserves uh for your storm water fund uh you just saw this map from the utility system this is the same map so you can see on the storm water side there's several I think you mentioned almost over 50 improvements that need to be done uh some of that came to light with the past the past few years with all the storms um that we've had so you have a detailed listing of what those projects are but basically over the next 10 years you're looking at for the storm water system approximately $43 Million worth of capital in vehicles and replacement that needs to be done so that's that's driving a portion of the adjustments that need to be made to your rates um because right now like I mentioned you're you're you're breaking even but you're not putting and you don't have money put away for these capital projects so you're having to look at how you're going to fund them so we we looked at different ways we looked at trying to do what we call a pay as you go which means you have the cash on hand to pay for the projects um as I mentioned you don't have the cash on hand especially in the storm water system so one thing you can do is if you want to adopt a pay as you go policy is you're going to have to raise rates um so that was the first thing we looked at we looked at different scenarios uh that scenario and trying to continue to do the improvements as were shown on the capital Improvement plan was multiple you know over 100% uh rate increase needed immediately in order to do that uh so that really while it is an alternative that wasn't um we were looking at other ways that we could help get these project started without doing that type of a rate shock to your customers so we've looked at um for the debt financing what we looked at is still wanting to minimize the amount of debt service and the amount of principle and interest that you're paying uh so we looked at doing some for we're looking at for the storm water system doing some short-term debt uh to start paying for your Capital Improvements now uh you would borrow start borrowing it basically now um and fund approximately the first n and a half million in the um Capital Improvement plan with the short-term debt the short-term debt would be borrowed where you're paying uh interest only through 2027 and then as you have to do the major utility project which they mentioned was that advanced water treatment system uh at that time refinancing the short-term debt into long-term debt and continuing to pay the next couple of years after that of your CIP through this long-term debt um but the long-term debt would be a 15-year debt so Utility Systems typically do between 15 and 30e repayment plans so we're looking at doing a 15E so you're minimizing the interest that would be paid um and at that time we'd also borrow an additional 8 million so basically your first five years of your Capital Improvement plan for storm water would be borrowed and being repaid through debt uh then at that point the remaining Capital Improvement plan so fiscal years 2029 uh through 2033 at that point as you make the rate adjustments to get up to that level you be doing those as a pay as you go um so by 2029 you should have enough annual revenue available to start uh paying the projects on a pay as you go basis uh with the debt still remaining for those initial first 5 years through a 15-year period so like I mentioned you're going to be borrowing 17.5 million uh the repayment of that 17.5 million with principal and interest would be about 23.4 million uh so that like I said we looked at different Alternatives this was the lowest amount that you obviously be repaying uh back if you do the shorter terms of the 15-year so once we do that we have to look at the status quo your existing rates um on the storm water side you're right now set up to do a 2% a year rate increase so we've projected the rates out using that 2% a year uh rate increase the expenses are based on the inflationary adjustments um then this also this plan also includes your debt service and this also includes the capital so this would be the new debt and the capital uh projects and like I mentioned you're starting with $355,000 in 20 you know this year uh basically you can see in this bottom you you hit 190 days cash on hand this year if you're funding it through the debt service but then thereafter at the 2% a year you're not going to be able to do it at the end using this projection you would be negative almost 32.3 million and you have a $43 million Capital Improvement plan so you can see that's not going to work um so you would have to make choices on how you're going to fund the CIP or if you can do the CIP so what's it going to take to be able to do that Capital Improvement plan the projects that your utility department has told you are needed um like I said and they went through multiple times and multiple iterations of this Capital Improvement plan to get it paired down as much as they could um for the system is you're going to have to do some type of a rate increase first of all you're not going to be able to borrow the debt if you can't repay it um so if you're going to go out and take out the debt you're going to have to show that you can repay the debt you did a 2% increase in October of 2024 which brought your rate up to $11.72 per equivalency that's an equivalent residential connection so basically every home is one equivalency businesses and Commercial properties are multiple equivalencies uh and theirs is based on their total impervious area divided by 2,464 ft so for example if there're a 10,000 ft of impervious area going do simple math let's say it's about 2500 ft that's four so there are four equivalencies versus a home that's one um so they pay multiples of that 1172 uh in order to go out and start borrowing to fund the program and to fund this Capital Improvements uh you are going to need to do some type of a rate increase uh we're looking at a 25% rate increase effective February 1st uh which would be bring your 1172 up to 1465 per month uh and then again in February I mean sorry in uh October 1st of 2025 so that's for fiscal year 20126 you would do another 25% increase which would bring it up to 1831 a month uh and then thereafter you need to do a 15% uh for three years a 12 and then a 10 now mind you this also is including inflation in there so this is the first four or 5% of those increases are inflationary adjustments because your labor your and omm expenses are going up as well we're showing you a 10-year plan because we have a 10-year Capital Improvement plan so we wanted to show you a 10year financial plan especially if you're going to look at borrowing debt in 2027 uh the long-term debt uh but as mentioned the city has a policy to go back every 5 years uh and relook this so while you're looking at adopting a plan that plan can be modified in the future so the storm water with these proposed rate adjustments uh this is that same these same two graphs you saw before so with that your revenues are enough to cover your net fiscal requirements which are your omm your capital and your debt service requirements um you can see on the bottom your days cash on hand uh as we mentioned you want to have a minimum of that's a minimum of 120 um you obviously can have more than that uh so that's looking at the end with this plan you would have $3.9 million in the bank that could then be used towards Capital Improvements for the following year um your Capital Improvement plan is about 4 million a year so that basically continues to fund those Capital Improvements and moving forward so our findings and conclusions on the storm water system obviously you have sizable Capital Improvement cost 43 million plus dollars in the next 10 years uh your current revenue is less than 3 million a year so I mean that's a lot that that's that's just your on and and Debt Service expenses so there has to be some type of adjustment um new Debt Service obligations both short and long term are needed to fund a portion of the Capital Improvements or we used fund a portion uh there are rising operating and maintenance and Personnel costs and additional staff needed as we mentioned in 2026 you would need one additional storm water crew uh and then rate adjustments are needed to satisfy your financial goals so that's your 120 days cash on hand um your debt service requirements uh and any your other Financial metrics and that's also like I said putting in and making sure you're putting away for your vehicles and your renewal and replacements so our recommendations on the storm water system are looking at adopting the proposed annual rate adjustments and this rate plan that we've just shown you uh with an effective date of the first adjustment being February 1st 2025 uh and that adjustment would be a 25% adjustment to the $11.72 rate uh bringing you to 1465 per equivalency per month uh adopting a provision for Renewal replacement Reserve fund transfers um similar to what you do for the water and sewer system as well as um like I mentioned we do have inflation adjustments built in to this rate plan and to the expenses that are as part of this rate plan however we we recommend especially since what inflation has been these last few years that you continue to monitor so if inflation goes extremely increases extremely um beyond what you know the four or 5% you'd want to look at and make sure that that won't have any impacts on the rate plan and the rates uh and the and your Revenue requirements uh and then we as we mentioned looking at the rates a minimum of every five years uh if there's changes in regulations Etc you would potentially need to look at that sooner um but based on the current regulations your current permits um and the current requirements of those permits you'd want to look at at a minimum of every 5 years uh and then like I said sooner if there's other changes uh that come about in those regulations or their method of delivery of your services and that is where we are on the storm water side I don't know if you want me to continue on the Water and Sewer if we want to talk about storm water questions I have a couple how you it's up to you whether you want to do it now or we can do questions that's fine good I I don't have any questions but on the Water and Sewer we've talked about that in a in a group setting in the past so I'm not sure the extent to which we're going to go over that again but I just want to throw it out there that I feel like we have covered that in a very public situation before covered which part uh water and sewer storm water this is our first time having a big discussion that's public about storm water so I'm glad that we got all this info out Sor council member uh yeah so what uh what is the dollar number for 120 days cash on hand so it changes each year um but that is like I said you're about 2.8 million so okay so that's based on the current the current budget right so 2.8 million is if that's about your operating expenses and you're looking at you know four months of that on okay on hand so is there a reason to have a specific cash on hand for storm water when we have reserves that we kind of use for everything else or maybe you're not the right one to ask that or isn't it mandated by a statute that we have at least 12 days so you have fin and I I'll don't Jerry has any addition to add to that but I know that's with your the city's Financial policies right the city has a financial policy for water and sewer that we maintain a minimum of 120 days cash on hand and that's to cover any type of event that can take place that's on plan for of course it goes towards um labor maintenance things of that nature but primarily for things that just don't ordinarily occur or if there's something that actually impacts the ability for the utility actually collect revenues as well but in addition to that you know when we out go out and take a look at uh Bond issuances and things of that nature wall Street's going to take a very close look at your reserve policy and your reserve policy is going to be major driver in the credit rate that you get on the debt issuance that you have that you offer to the public so one of the reasons why I want to make sure that we have a very I I don't want to say overly robust but very strong Reserve policy is so that when we make our offering Wall Street looks at us very favorably and gives us a favorable rate on our debt okay okay but I'm more asking like we have cash onand reserves for for other things does it we have no cash on hand right now for storm water period right we're actually underwater in stormm water but we could transfer if we needed to from where uh from the from the general fund balance you would have to authorize that I wouldn't I wouldn't recommend that but you would have to authorize that but but this is for like if we have an exceptional situation right you could consider that okay but but either way that you're saying that that probably wouldn't be something that the general fund has its own needs so I think we would want to be very very careful if we were to consider some sort of a transfer from the general fund to cover a storm water obligation uh that will also have uh whenever we make decisions like that we have folks on Wall Street to take a look at those transfers that we do make from other funds to supplement other funds who could possibly be underfunded so to speak so that could be conr to be a credit negative when we go out to do our debt for either the general fund or any other fund here at the city it's not a good policy okay so you're saying if we did that we would not get the kind of interest rate that we would if we had a separate storm water um cash onand fund we correct for storm water and any other debt that we issue for any other fund for that matter here at the city it will have a negative impact across the across the entire spectrum of funding here that we have here at the city okay thank you any other questions before she continues y thank you all right so that is the storm water system we'll talk about now the water sewer uh reclaimed water rates similar process uh similar key objectives we sit down and when we're doing a rate study we look at what your Revenue stream is and what Revenue requirements are again your operating and maintenance your annual Debt Service payments any planned Capital expenditures vehicle equipment Replacements and reserve requirements um the other thing that we look at here is we want to make sure that there's an equitable cost based rate structure so we when we looked at the water sewer rates we wanted to make sure um that the cost of service requirements were were allocated and how they were allocated to the component of the rate structure uh again then understanding Financial projections under the existing rates so to see if the status quo you do have a basic um amount that you update you update the water and sewer by uh the Consumer Price Index uh each year so we have that in as a base as our status quo and then seeing if you needed any additional rate increases beyond that to fund your capital and uh fiscal so you're operating and capital and Debt Service needs this just describes that same thing as a graphic we look at customer accounts so you have number of accounts as they pay a base charge you also have usage uh usage component to your water and sewer rates um so a volumetric charge based on your water consumption uh your e your sewer your effluent that's sent back into the system um and the same thing with reclaimed or irrigation your usage component uh we look at then and do we basically get all of your customer information and did a revenue reconciliation so we looked at usage patterns um the what was coming in from the the volum metric versus the base charge uh and looked at the revenue sufficiency under the existing rates so that's our status quo uh then we look at um what our total revenue requirements are which we mentioned on andm debt service capital and reserves uh and those feed into basically that cost of service requirement and what type of Revenue and what type of rates and level of rates you need similar to the the um storm water system there are factors that are driving the financial plan um you do have Rising operating costs equipment supplies treatment you know chemical costs have gone up uh significantly those have increased even greater than the inflation rate um you know General inflation uh you have Rising Personnel costs you know labor benefits health insurance um you have insurance on your facilities um all of those costs are driving what you need to recover from your monthly rates um there's debt service coverage for uh and I didn't mention this before but for your utilities water sewer reclaims and storm water revenues Are all pledged uh to repay any debt service related to the Utility Systems um so you have to make sure uh that they're all adequate to repay that debt service and and meet the the coverage requirements um and then for water and sewer you currently have been putting money into a renewal replacement fund um but so that you're continuing to put into that renewal replacement fund um as part of the CIP over the 10 years you have approximately 24 million built into renewals and replacements for the water system Water and Sewer utility system um so that's just different repairs that need to be made lines that are starting to fail maybe need to be reigned um and those type of items uh so that's why you have that renewal replacement fund uh and again uh as we mentioned the big projects that are driving this is there's a $50 million approximately $50 million project um for that advanced water treatment system so that additional treatment um that has to go at the existing plant uh so that you can start drawing water and making sure that you have enough water to provide uh water for your customer and your the city needs um and and all the city um both water and irrigation needs uh and so that is part of this $50 million project uh that needs to be done to continue to meet the needs as growth comes in same process every line item of your budget was put in a model and and inflationary adjustments uh adjustments for customer growth uh were made to each line item of the expenses so for example like chemicals that goes up not only by inflation but the more customers you have the more water that gets traded the more chemicals you need um so some of those items go up by growth and inflation some go up by just inflation um but that process is done to every single expense of both your water and sewer and then um the reclaimed budget so in the water and sewer side we're looking at you need two additional staff um initially one on water one on sewer so we have one coming in in 2026 one coming in in fiscal year 2027 uh once the new treatment uh system is in place there will be additional operating expenses for that portion of the system uh those would come online in approximately 20 fiscal year 2030 uh they started a little over $2 million and then escalate forward um because you have to now run that portion of the system as well as your existing system uh so this 10-year projection takes that into account uh again 120 days cash on hand uh and then making sure that you're making adequate transfers to your vehicle replacement and your renewal and replacement fund this is the map uh that Mr Wyatt showed previously uh that's the different projects that are needed on the water sewer and reclaim system side uh those total for that 10year um Capital Improvement plan $110 million that needs to be funded over half of that is that treatment um that treatment system uh you have about 10 to 12 million for vehicle Replacements like I mentioned 24 million approximately in renewal Replacements and then the various other projects and there was a handout available that had the listed all of those additional projects and those projects just so everyone knows we took today's dollars and they're moved depending on what year they're going to come in those have been inflated uh to account for when they come in in the timeline of the the 10-year plan so as we mentioned here also to do a $50 million project in one year pay as you go is not really an option um it is an option but in order to minimize rate shock uh you know you would need a 400% rate increase in one year to try to do that and then rates would be so high it isn't that wouldn't work as well so we're looking at an option to minimize that rate shock uh by looking at taking out long-term debt for the plant uh that would start in 2027 uh the information here so we' borrow uh there's the the treatment plant system the upgrade the advanced treatment upgrade as well as we wrapped in a couple of other projects uh into that so You' be borrowing 58.6 million uh and then your financial advisor so Hilltop Securities provided us an interest rate to use uh right now for that at 5 a half% um obviously the better your credit rating the better the the market the potentially lower um so that's one thing that we mentioned trying to get these Financial policies and make sure you're maintaining the financial policies is to try to bring that rate your credit rating up which brings the actual interest rate down uh and then another thing that we looked at so on your sewer system uh when you purchased the plant um you had set up because you part of your treatment was going to Iron Bridge to treat uh the effluent for the Wastewater system part it was going to the the Alfa system that you purchased um at the time two separate rates were set up so a separate base rate for what we're calling the alifa system and the Ovito system as well as a separate gallonage charge for that that system on the sewer side uh that's not a TP that's not typical um because technically everyone's getting the same you know you have the same employees providing service you have this a lot of the costs are shared between both so our recom Commendation is to consolidate that into a single base charge and a single volumetric rate um just so you know on the sewer side for residential customers the um sewer rate is capped at so the volumetric portion is capped at 10,000 gallons per month and we're recommending you keep that that in place that cap so as I mentioned for the water and sewer system you'd be borrowing approximately $ 58.6 million uh the repayment over a 15-year period principal and interest would be approximately uh 78 a little over 78 million um so that's both that principal and interest repayment so the first thing is under the status quo you do have some existing uh fund balance and and days cash on hand for the water and sewer system um so you can see if we you know looked at um we're putting in the minimum that you would do as a rate increase for water and sewer and keeping up with inflation um because of the way your resolution is set up you would do a minimum of you do the CPI each year uh as a the base for what you increase your water and sewer rates by so this is showing you the status quo um you can see you start between the capital Improvement projects your onm costs and your debt service um your revenues are already less than your expenses and that continues at that 3% um so that status quo is not going to be adequate in the long term to fund the $110 million Capital Improvement plan uh same thing with your days cash on hand although it takes a little longer um to come below that Target of the 120 days um if you cons continued on this plan we're showing you wouldn't be able to continue on it because it would result in a negative $34 million almost $35 million of cash um so something would have to be done beyond the 3% a year in order to do the whole financial plan the capital Improvement plan and continue with your day-to-day operations and Debt Service payments this is showing what a typical monthly bill would be under 8,000 gallons um currently based on the rate adjustment that went into effect on October 1st which which was a 3.27% adjustment uh an $88,000 I mean sorry an 8,000 gallon um water and sewer bill would be $123.4 that's just the water and sewer portion uh we would look at phasing in the first um few years in this plan as you're bringing on the additional Debt Service and the capital projects a 9% a year increase uh so that would bring you on February 1st um from the 1234 6 to the to 12963 uh and then would continue um once you have the new treatment plant in place and The Debt Service in place um you could look at poent potentially in the last years of this plan reducing that 9% down to 6% a year increase the same graph that we just showed under the status quo under um the proposed rate adjustments um you can see the first couple of years we're still working our way into getting revenues higher than the net fiscal requirements we're using some of our fund balance our existing fund balance uh and then as the rate adjustments continue because we're phasing in those rate adjustments as those continue you can see then we start going in a more positive direction and start building back up our fund balance um so that we can cover those renewal Replacements those other um expenses other Capital expenditures as they come on so that you could look at doing more pay as you go in the future and minimizing potentially debt and additional debt in the future so similar to the storm water sizable Capital Improvement plan you have over $110 million in Capital Improvements projected for this next uh 10-year period through fiscal year 2033 uh you are going to look at using and we're recommending using uh debt some kind of debt to fund a portion of those Capital Improvements and that's based on discussions with the city with the city's financial advisor Hilltop Securities um on on what would be you you know The Debt Service portion um you do have Rising just I mean like everywhere it's a business you have Rising operating costs Personnel costs um staffing needs operating costs once you bring that new facility or it's not facility it's at the same facility the new treatment online so that new type of treatment online you are going to have to have additional operating expenses associated with that um so again that's driving some of the fiscal requirements in those years uh and rate adjustments because we saw status quo is not going to work rate adjustments are going to be needed um in order to fund this Capital Improvement plan uh fund your day-to-day operating uh costs fund and pay make sure Debt Service is paid uh and then meeting your reserve and your cash on hand and financial metrics and requirements that you've established for the for the system our recommendations are to adjust the proposed annual adj um rate adjustment uh so that first adjustment would be a 9% increase effective February 1st 2025 uh and then thereafter it would occur on October 1st of the each fiscal year um 9% for the first few years and then the 6% uh in the last portion of the pl the financial plan uh looking at implementing the Consolidated rate for the sewer system so a single base charge for the ENT for all customers on your sewer system um again that changes with you know meter size and those type of things but a single base charge and then and um one gallonage rate for the effluent uh monitor the annual changes as we mentioned we've built in inflationary adjustments into the rates but to the extent that inflation greatly exceeds that you would want to make sure that you're still generating enough Revenue to cover um any adjustments to the operating expenses uh and then again look at this every a minimum of every 5 years um so while we're showing you a 10-year plan you'd want to come back at 5 years and make sure that everything's still on track uh and look at the rates at that time um as well as any other time there's a change whether it's a change in your consumptive use permit uh change in demand so all of a sudden your demand completely changes and there's you know whether there's a reduction or increase in demand you'd want to come back and look at um any of those changes and potentially do an updated rate study at that time and that's end of the water side and I'm feel for questions on any additional on storm water water sewer reclaimed um when we're saying the that like I said that 9% is across the board your water sewer reclaimed irrigation rates um just to make sure we're clear on that that that would be for all your water system rates thank you you guys have any questions I I do can we go back to the last uh chart this one yeah so that one so we're building up the cash reserves as we get toward the end M pretty far beyond what we've stated the um the goal is of 120 days here and so this building up the cash Reserve this is above and beyond the not just the capital Improvement projects that we have enumerated right um but my understanding and there was another version of some of these charts that had the o andm in the graphs is that right or it had the o m in the bars um I remember seeing that but it's so I mean the pack so yeah the the top one is all onm Debt Service and right right so the onm the onm does go up and my understanding was that we're building in the so the problem we have now is that we've we have all the things that we have to do because we haven't been able to keep up with the the replacement and the I mean we have all these capital projects because because we haven't been able to replace them in uh in time right and you were saying that having this um larger um cash reserves cash on hand could fund more Capital Improvement projects I guess what I'm saying is my understanding is that any other projects that we thought we needed would be built into this rate already built into our estimation already um so that we wouldn't be using these uh cash reserves to do that am I saying so so the cash reserves are first of all a minimum so you don't want to fall below that um but they are still potentially so we have a we have renewal and replacement that's built into the capital Improvement plan however there may you know that's an estimate that they're going to spend approximately 2 million a year there could be more projects that come on you know more failures that come about um so again the the minimum when you're looking and you're going out to the markets is this 120 days um but you're also setting this aside to show that debt service you can pay your because that's not part of the on andm expenses that you have enough to pay for Debt Service that you have the cash flow for these needs as as well as any other types of renewals and Replacements that would come up unexpected um changes that would you know like changes in treatment Etc that would come up so so I guess some of what I'm saying is in 2034 right the capital Improvement projects are done according to the Chart the ones on this list are done that is going to be refined every well that is refined every year right so in some sense it's never ending but in another sense do we budget in so we know a specific item is going to last 10 years you build in a tenth of its replacement into the budget every year right this is what I had understood we had done in setting what the um the onm rates was because that really is or maybe you don't call that onm am I am I getting the terminology wrong the can I can I go ahead justess I'm trying to get out what your question is is that we have a larger Reserve than you would think is necessary at the end there and what's the purpose is that is that what you're getting at right that's part of it because in 2034 um it's I would expect it to go up even farther because we've stopped spending on these Capital Improvement projects even though there may be more right but the more that we have going forward should be things that have been budgeted already can you come help address this question please sorry sorry great observation towards the end of the spectrum here where you see the 433 days cash on hand but please remember this in 5 years you're going to do another rate study and that rate study will tell us whether or not we need to make additional increases or addition or perhaps even some decreases going towards the addition the next five years okay that's very important to consider now we don't know if we're going to have 433 days cash on hand at the end of the 10-year period that's the way the model has projected it based upon the information that we've put into the model but I've been doing this almost now for 50 years and I have never ever ever ever ever seen a reduction in the capital plan there's always something that comes up and I can't Define to you right now what that is Mr a it's something thing will come up uh you could have some sort of a major catastrophe God forbid at the plant that needs to be addressed we don't know those things but the important thing for us is to make sure that we have adequate capital on hand to meet the need whatever it is at the point in time that it does happen but again in 5 years we're going to do another study and that study will tell us what if any adjustments we need to make towards the end of the spectrum does that help uh yeah I guess so it sounds like you're saying that we may not actually we may not actually be there because we may lower the rates in 5 years may have to increase them may have yeah we don't know it depends on what the capital requirements are there could be some and in your Public Works team can address this much better than I can because they're the experts but we could have some huge Monumental environmental change requirement that has to be funded those things are totally beyond our control sure and so we have to make sure that we can address those needs should they occur going forward it's great Capital planning uh it's a great forward-looking it's um goes towards our credit rating right now we have a very strong doublea underlying credit Standalone underlying credit rating in the uh utility we want to make sure that we do whatever it takes to preserve that if not improve that going forward okay does that help thank you mayor SL oh while you're still up here I was going to ask this question anyway way and I don't know if it's for you or or for M Miss Terry here um on the five years so we're we're going to have this completed February 1 how how does the counting work under the state statute would we then 3 years from now anticipate that it's going to take us two whole years to study and Ponder so we would in three years begin a new rate study for all of these things great question uh I don't anticipate it taking as long the next time as I did this time because this is the first rate study we've done we have done since 2012 what's a normal time frame 5 years well a normal timeline to do the thing like is I when when we initiated this 12 to 18 months that long okay yeah because we have to consider this um because it's been so long since we did it no I'm I'm talking about in the future because last time when we initiated this I'm trying to explain that okay since it's been so long since we did okay a rate study we had to make sure that we encompassed everything but what's normal so what I understand why it was long this time but okay 12 to 18 months it still is 12 to 18 so it only took two years because of that so we should in three and a half years expect to begin another rate study I would begin another rate study in three and a half years yes I've already I won't be here in three and a half years I'll be retired but I've already had that discussion with the finance staff and with Mr cob in three and a half years we'll need to initiate another rate study is there any way we could make that faster to make it any faster is to air okay and Miss details that need to be considered within the study all right thank you anything else did you have yeah I had I had one um when you're talking about the advanced water treatment and that causing an additional $2 million a year in operating expenses because we're going to run the old system and the new system at the same time um is that the is that the the plan going forward is that kind of an interim thing we'll bring up Mr Wyatt that's the way that's the way it'll be going forward you'll basically have two treatment trains operating at the same time having different operating requirements different permitting requirements and so we'll need additional staff could be could be additional chemicals could be the and I know that you it's basically reverse osmosis is the advanced treatment so it's it's much more expensive and there's much higher energy need and so that just just the cost of cost of doing business is much greater for the advanced treatment so yes that's what that $2 million is it's operating cost in addition to what we're doing now but then do we pull the other chloramine system offline eventually that treatment system no that four straft Iration system will continue but the chloramines will go away the chloramine part of it yes that's the plan that advanced treatment will allow the chlorin to go away okay so we still run it through the existing thing plus we do an extra right think of the think of the advanced um water treatment system as a supplement to the existing system it's not take the place of it's in addition to okay so does that help yeah okay I thought it was a total swap out till today no no no it's it's additional think of think of parallel treatment trains and then it all kind of comes back in the end and you you send it out distribution system Okay cool so all right all good okay Hollis did you have anything else um I just the comment on what the follow up on the rate study and when you do that again too is remember to do this you're looking at going out to the market in 2027 um so you're going to have to have some kind of rates in place and and they're going to look at it as at that point you're going to show them a 5 to 10 year projection within there um so you are going to have to have rates in place that are going to be adequate uh to meet that Debt Service repayment um that's going to start after 2027 um and so that is that's part of this too with the the financial reserves that you have on hand is to show them that you will have adequate funds to be able to repay that Debt Service moving forward and that the city's committed to making sure the revenues are adequate to pay that Debt Service going forward um and the the more again the the better picture you can show them the more favorable the potential interest rates and the potential credit rating is for the city okay all good have one more thing uh Mr Boop is needs to review with you um we have as Mr Boop said we've never address deposits uh since he's been with us okay and so we made that part of the of this of the agenda memorandum as well as the requested budget amendment so I wanted to ask him if he would if he would just go over that real quickly yes thank you Mr cob just a couple other uh small items that are embedded in the resolution uh I asked the customer service staff if our deposit policy was adequate that was a resounding no my follow-up question was okay well when was the last time these were adjusted and so Terry Tanner's been here for 25 years she said that in her entire career here she cannot recall the deposit policy ever be ever to have been adjusted or increased so just from a common sense perspective you can see that something needs to be done because we've had CPI index increases year-over-year uh in addition to other increases above and beyond that so what we're looking at doing here in the in for the water component is increasing it by $50 so moving it from $50 to $100 and for the sewer component increasing it from uh $100 to $125 so you have four tiers here to the residential deposit structure the minimum is 50 1 in is 125 1 and/ 12 in 250 2 in 400 so each tier would increase by a maximum across the board of $75 so that's one of the things that we've actually placed in the resolution to help us with our deposits going forward and to help minimize some of the writeoffs that we have uh have occurring on an ongoing basis so that's one change uh in addition to that uh we also added some language uh to uh uh exhibit a that rolls in uh rental property into the same category as commercial uh property in that um the deposit would be held for the term of the lease right now what happens is um somebody we have renters who are in beyond the 2-year period the deposit is normally uh refunded to uh the customer after two years if they are a customer in good standing but unfortunately what happens on rental properties is when when customers leave from time to time much more frequent than we like is that they don't pay the last two months Bill okay so we're left holding and we have no recourse against rental properties whatsoever so we need to make sure that we protect ourselves and add additional language to the resolution that uh lets us hold on to the deposit until the term of the lease is actually terminated we can use that to offset any uh Billings that are outstanding at that time so that's another change so those two changes were made uh to the um deposit component of this policy uh and in addition to that we have some budget adjustments that are also a component of of the resolutions so what you see here is the uh water budget adjustment is approximately between February 1st and the end of the fiscal year is 48,000 reclaimed is 101,000 and uh Wastewater is uh 61,000 so that's about 1.1 million roughly for those three components uh so the revenue increases for those three again water reclaimed waste water is about 1.1 million and uh storm water will be 477,000 now we're not bringing uh any detail against those increases at this point in time our recommendation is that we uh increase the um uh reserve for contingency by that amount and if we spend any of those dollars between now and the end of the fiscal year we will bring them back to you in the form of projects that must be approved by Council before those monies are allocated and spent and lastly it's our recommendation that the city council adop resoltion number 4559 d25 any questions any questions okay uh Mr H you're good all good are you looking for something uh I'm looking for something actually and I don't know how much I want to hold this up the um the the deposits okay residential rental yes okay good yep okay oh did you have a question or no oh no I'm sorry okay yeah no we're good all right Mr calber you good to move to public comment yes okay so at this time I would ask anyone in the audience if you would like to address council at this time please step up to the podium sure if you can come up and state your name and address for the record my name is simal pan 73 East High Street it's just uh as if I understand correctly the presentations from the two slides from this year 2025 to 2034 or 33 I think can I hear a summary basically for 8,000 gallon consumption household I think that's what I see it was 11 plus $120 something like that and in the future and it was 231 plus some $45 is that what I understand correctly so this is the public comment section so uh so uh who can because I'm seeing the numbers for the first time I'm trying to understand I think mayor you said that's right that's correct okay thank you y okay uh is anybody else wishing to address council at this [Music] time again my name is Charles Zuber I live at will 1054 will Lake Circle and as we went through that I se that we jumped out there on storm water by a whole lot of percentage points I forget what it was and the rate of inflation was not that high I didn't think and that's where I have a problem with that number that she gave us is uh what with they're doing for jacking up the fees is that they're going way above the inflation rate I as to what they're doing also when day he said put up the new uh deposit rates they jumped up 50% which seems to be a little bit much to jump up in one Leap maybe you know instead of the $100 maybe the $75 dollar rate would be more tolerable at this time because of what we see and what we've been through the last four years because the rate of inflations has been terrible and uh just you know it's hard on the pocketbook for paying deposits like that for the residential people that are moving in so maybe 50% this year and in a couple years or another year or two another 50 you know 50% so in other words 70 50 to 75 to 100 in like 4 years thank you thank you Mr Zuber is there anybody else wishing to speak hi Chris flogal 2555 econ Drive um so I see here you've got a laundry list of 80 or 90 pet projects what's not clear is how critical some of these are um you're asking for $144 million over the next 10ish years you're asking to double uh so storm water rates over the next 10 years go up 250% over the next 5 years it's 13 37% uh domestic and and sanitary goes up 50% over the next 5 years 80% over the next 10 years someone who's paying $130 $140 all in right now for 8,000 gallons is going to be paying just shy of 3,000 or $300 a month it it's absolutely insane um it it sounds like there's been poor planning over the last I think you was mentioned 2012 was the last time this this study was done that's unaccept cable um I I I get that there's a lot of work to be done and I don't want to just kick the can down the road but at the same time 200% 250% over 10 years it it's not sustainable and we all know rates will never go down we we talk about 5 years from now you guys evaluate again and rates could go could go up could go down but then in the same breath we talk about well there's always more projects always more projects always more projects if the money's there it's going to be spent $50 million for a new treatment plant that doesn't replace like you said that was what you were understanding was until 10 minutes ago and no it's it's it's just supplementing the existing plan how critical is it I don't know I don't it's it's not clear in all of this um I I I don't think it's a responsible thing I I think this needs to be done on on a on a more frequent basis I I'm glad to see it's been been done now but what you're asking for is is not reasonable thank you is there anybody else wishing to speak to council this time please state your name and address for the record my name is Kevin Noak I live at 957 Orange Avenue I can tell you firsthand I don't want any increases but it's pretty obvious the city's terrible with money there's no money in the storm water system when it rains just an afternoon summer rainstorm Orange Avenue floods my house is flooded twice I don't live in a flood zone I do not have a flood zone within my property and my house is flooded twice something has to be done I've been in contact with the city over the years since hurricane Ian keep telling there's a study there's a study there's a study I'm here to see the study what I'm learning is we still don't have any money and the only answer is the city's lack of planning is constituting an emergency on our part as Citizens so you're looking to like the gentleman just said you're looking to raise our rates significantly I understand money has to come from somewhere but how is it possible that we don't even have any money in the storm water fund right now at all when we have critical issues we have homes flooding we have families safety and Jeopardy and I can only speak on the Sweetwater Creek area I know in several areas of the city they're having the same exact issues something's got to give the city's got to do something and we're tired of waiting I have another point of I was aware that I believe it was simal County and City of Winter Springs pursued Grant funds to take care of storm water issues and other things like that merid let me know that the city does pursue grants and does get grants are we pursuing grants for this which would possibly substantially lessen the cost going forward I know I can't ask a question but just oppose it to the council but something has to give something has to happen because I'm tired of every time that there's a hurricane coming I'm concerned about coming home to water inside my house again over and over and over and I know I'm not the only one in the city the city has to do something we're tired of waiting it can't wait any longer y'all needed to get on the board and make something happen thank you is there anybody else wishing to address council at this time hearing none I'm going to close public comment I will entertain a motion to adopt resolution number 4559 d25 I move to postpone a vote on resolution 4559 d25 until the February 3rd meeting while continuing disc discussion on it immediately following this motion and also at the January 27th work session second we can't really postpone it we can continue it till the next regular scheduled meeting because of notices and everything we have to if we continue this mean we don't have to re notice it through the water bills and so forth but there's really no such thing as postponing a vote e you have to take a vote when it comes up or you can continue the item if if that's what council chooses okay my understanding was that a postpone was the appropriate thing rather than a continue um based on my understanding of the Robert's Rules but if you would like me to State it differently I will so would you like me to say I move to continue to the next okay next scheduled to February 3rd February 3rd right amend my motion I move to continue a vote on resolution 4559 d25 until the February 3rd meeting welcome continuing discussion on it immediately following this motion and also at the January 27th work session is that you can make that motion yes second okay um and we do have to vote on that even if we're moving into the next meeting okay uh we have a motion in a second is there any discussion on this yeah so uh in looking at this and uh to the to some of the points that were uh made by um some of the residents um my understanding BAS based on the budget uh discussions over the summer was that in order to raise millage more than 04 that the that it requires four votes from Council in order to do that and also requires two public hearings in order to raise millage uh at all and so I understand that this is not an increase in millage um and so it's technically not an increase in taxes this is an increase in fees um it's fees which are really not optional because if you live in the city you have to have water and if you live in an area where there's sewer you have to use sewer uh so I think in every way that matters to Residents this is effectively an increase in what you're paying to the government um so for a comparison for the Ovito portion of my property tax uh I pay $2,754 and that's on a millage rate of 6.75 and this is all in the public record um from the tax collector's website and so that includes the Ovito and the Ovito Bonds in that .075 So based on the rate increases shown in the presentation this um uh this resolution would set automatic increases in storm water and in water sewer rates uh to in the cases that's shown as the average so we had the um the the slide with the average showing 8,000 gallon usage uh so if you used an average uh amount of water and you lived in my house uh this increase would be uh an equivalent of oh I'm sorry sorry all right in the case of shown the average so this is an increase of $17.58 month um sorry $17.58 per month on Water and Sewer or 12 uh $1,290 per year so that's Water and Sewer what this increase would um would create on average and an additional $29.75 per month or 3 $57 per year for storm water so as a compar so as a comparison for a hypothetical person with the same taxable value uh as me for the property who uses an average amount of water uh this increase would be the equivalent of a millage increase of 4.8 over the 10-year term and last year we raised the mill6 so this is over 10 years is a significant increase in fees an equivalent of on average um the equivalent of 48 per year if it were millage for a hypothetical person who lived in my house and used an average amount of water and so just because of the size of this I think it necessitates more than one meeting worth of public discussion uh and in addition uh there have been previous work sessions about it in the past year um there's been discussion about the financing part of it right like how much we're going to borrow if we're going to going to borrow um 15 30 year that kind of stuff um but there hasn't been a real discussion of the actual work necessary um only only how to fund it uh now we got today this um the these handouts that have all of the projects in them and uh I think I think this is great it has um some descriptions of of each of the projects so this is this is new information the what's in the packet does not have the descriptions here so you know we have you know additionally new information today and I mean In fairness I I asked for this so um I don't want to make it sound like um it's an it's an ambush that we only got it today um and that I'm I'm using that as a a reason to postpone but um so any those are my thoughts on postponement second I like the idea of all five of us being here to to discuss it uh doing it with three people um it I I know it probably was not planned for our colleagues not to be here but it it probably looks like a little bit a cop out cuz we could hypothetically with just two of us raise your rates and that just does not seem right um so I want to make sure that everybody's here everybody hears the feedback everybody has a chance to see this list uh I believe I have seen some version of this along the way but it has not been circulated that the list that Mr op was referring to it has not been circulated widely to the public at large and made very accessible so I I personally am as comfortable as I'll ever get with the water and suicide the storm water that that part I agree with with uh Mr noak's comments we need to do everything all at once as soon as possible uh and as much as I would like to have the rate change on February 1st because they need to uh I I fought this in a lot of ways you know behind the scenes along the way and it it has been vetted very thoroughly for water and sewer and Stor water too um I I get a little bit of heartburn for people who live in older parts of town that do not have infrastructure that they can appreciate so yeah I I'll use myself as an example I live at the peak of two subbasins the water from my backyard goes to one the water for the the front yard goes to the other side and there's no drains there's there's no underground Rivers um but a lot of people in town do not realize that we have essentially taken all of the creeks and all of the water that used to flow on the ground and we have put it in tunnels we put we've made underground rivers and they are flowing near our streets under our streets from Willa Lake all the way down to Lake Jessup and everything is interconnected even the the lake in front of my house uh which is completely privately owned I believe the city has gotten a mandate from the state to clean that water so um if you remember I asked a question are we legally re re ired to clean the water the answer is yes so we're on the verge of having some issues with different Regulatory Agencies saying hey you need to clean your water so it's not just flooding it is making sure that the water is not causing alal blooms down the way um so I am glad that we're going to hopefully pause this uh I I think since we've got a motion in a second we're pretty close to uh being on that path um but on the storm water one thing I did want to share is if you guys remember back and it was around October 2021 a group called three Urban came out and did a lot of research they took all of our data about how many pipes we have where are the subbases how does the water flow and they just did a mathematical data hash and what they um said was something possible but that has since been rejected by city council is that we could charge people different rates based on subbasins or based on how much pipe it takes to get to your home and through discussions I it has that's kind of just been not something that has gained a lot of steam the idea of charging People based on their actual because like even though we can mathematically figure out how much pipe do you air quote own because you have a larger lot versus a smaller lot uh that there's something that just feels inherently not community-minded in charging people different base rates based on that so it's thrown all this kind of out in a brain soup um but at the end of the day if everybody here would like to not [Music] flood I don't see any way not to move forward with a storm water fee as well as the other fees that I feel like we've already had big Community discussions over so that's my thoughts sure and I will say as far as public discussions I know you said we didn't have a lot on these but I feel like we've been talking about this more than two years so it's been very public in front of mine and I have seen this list a long time I know we haven't presented it public so um I I just I mean I think one of the most important things we do as a city is take care of our Utility Systems and we're in a much better condition and situation than a lot of the cities around us even looking at this list um but yeah we had hurricane I you saw Mass flooding in in all of Central Florida in a lot of areas we are are still it's still new to us right and that was a good uh test basically to see who's keeping up with their water systems um since I've been elected we have never dumped storm water into our Basin we have not spilled sewage that is so important to me um with Lake Jessup and keeping it clean fix ing our water quality hardening our systems preventing homes from flooding I mean that's something that everybody can relate to and and uh some some of the people who came out and spoke are right you know we haven't looked at this in 13 years that's too long um we're not going to make that mistake again we got to look at this every five years on repeat and keep up with it so you're not seeing these rates but as far as the effect of of implementing this um we're hardening our systems that's so important um the other gentleman mentioned going after grants I know our staff goes after grants at every opportunity they can and one of the things we put in there is Basin studies and that's going to study different parts of the city um a little part each year so we can get a 10e cycle of the whole city and that will give us a list of things that make it easier to go for Grants um so I see a lot of good in here and I want to thank our staff and wien for putting in a lot of work over the past two years to get this through um I also understand making sure all the council is here to go forward with such a rate so um any other comments no uh deputy mayor before you vote could I ask one question uh Mr R you mentioned the work session on the 27th what is it you want to do on the 27th because I don't have a lot of time to turn anything around to you oh and so there's not going to be anything that you know basically I'm publishing the 27th agenda tomorrow and so I'm just curious what is it that you're looking for as far as discussion on the 27th so that even though we may not have an agenda memorandum but there is something that maybe we can just have for you to that's the thing obviously February 3rd yes we can get you anything that you know as far as February 3rd is concerned but I just wanted to find out what was it on the 27th that you needed to you wanted to accomplish yeah I I didn't have anything specific um I wrote that down just for the possibility of if we had in our discussion here come up with something that um okay we might want to talk about or is that something we can leave open that if you think of particulars well as you know when we do work sessions we always have for the good of the order if there's something that you especially like if there's something on the 27th hey you know Mr cob I've been thinking about this could we talk about this on the third could you get us information for the third that's something we can do as well yeah so okay so we'll we'll not agend we'll not put it on the agenda but we'll just leave it to the end for one of those if I could make a suggestion what if we put this on the agenda so the public can find it a little easier and then we do have a public comments time so if anybody has something they'd like to bring up before what would essentially like we're kind of treating this more like an ordinance where we're going to have two hearings so we had the first presentation tonight and then we can have perhaps a shorter probably a much shorter one at the next time but then there'll be that meeting plus the work session plus the you know the one where all five of us are here did you want to put both or just that the C fees or also the proposed projects all of them all all of the things that were put put up here for us to look at all all of this stuff we can put that on there okay thank problem let just see if there's any comments and this this might be on the website too we're going to have it on the website I don't know if it's actually on there now but uh we will be putting it on to the page where the rates are the rate studies and everything where the work sessions are all those things it's going to be there so we can do that we can put that on there okay all right so at this time I will ask the clerk to call a roll call vote and to be to be sure we're voting just on postponement just on postponing uh motion council member Allan a i seconder mayor Megan slik I Deputy Mayor Natalie tuer I the motion carries so we're going to move on to resolution or item number eight so the the motion was to to also have discussion immediately following is that what's that the the we already had discussion though oh I didn't think that was discussion I had more to say oh yes same oh go ahead okay um well do we do we want to do it now yeah I mean we I think we should so the public can yeah get the wheels going yeah so I wanted to address some of the um some of the comments that were made um the uh hang so I do it I do agree that this is kind of a frustrating place to be in in not having done this kind of study in so long and it does feel like we have gotten just a long way a long way behind and I don't really I don't really know what else to do except for catch up you know we've we've had I I think it's fair to say um and maybe somebody can uh maybe somebody can confirm or agree with this or dispute it I don't know that we've just been charging far too little for storm water for for too long um and I agree with you know especially with storm water as you were talking about with wanting to get as much of it done as quickly as we can because we don't know when the next hurricane is is going to be um one of one of the things that is one of the things I'm just not sure about and I don't know how to I don't know how to make it any better right is that this resolution only increases the millage it doesn't authorize any project um doesn't authorize execution or it doesn't uh authorize any of the bonds um it doesn't uh it doesn't really start anything we just start collecting money right and those things all must be done later and separately and you know what we're looking at here so water plant aside and I'd like to talk about the water plant a little bit too if Mr I I think I'm going to recommend that maybe we leave this to our next meeting when all of us are here if that's if that's what you'd like yeah I I don't know I'm inclined to make sure like because if he's got questions probably the public has questions and we've got a lot of people from the public here okay that's fine was what I was thinking and uh honestly I I hadn't expected that we would only be three of us today so fair enough so uh yeah if I've got the wrong idea that's also possible um so you know we're talking about so we've got $150 million of additional projects over 10 years right and if you take the water plant out of it at 50 you're still at 100 $100 million over 10 years $10 million of projects per year and just for comparison based on the 2425 budget I mean Public Works is 135 uh million police is 12.8 fire is 11.2 parks and wreck is 12.2 utilities is 17 A5 I mean we're adding on something on par here with an entire department right and that's even without the water plant um and you know some of my thinking is in adding something this big right so we've taken uh so not the chart that was handed out but the the similar chart that's in the packet which goes um it's basically the same thing except the costs are broken out by year because some of these are multi-year projects are there any ways and you know maybe I'm just completely off base here but um are there any ways to combine these projects contractually in order to try to get better prices out of some of them because Mr we've got quiet you want to come up for a minute what yes I think he's going to say yes we've done that yeah well and and so so the reason for that of course is that as soon as we start collecting the money right we've signaled in the public record right how much money we have and then when we go out to request bids for these projects the biders of course know how much we have and the idea that any of them are going to come up less or that we're going to then at that point combine any of these in order to get more competitive bids out of um out of more companies seems difficult well if I understand your question correctly the the idea would be to do to get some kind of economy of scale on the bid so yeah the idea would be I mean as I showed you on the map there's like there's there's three major projects related to the water plant there's a new well lower Florida aquifer we just bid one of those that came in at $25 million um we've got the transmission pipeline from the wellfield to the plant they won't let us mix we have to have a separate pipeline then we have the treatment system at the water plant the idea would be to bid them all together as one project if if everything's designed as one and get it all as one project so yeah so in theory you would have an economy of scale that way but do we think that works given that we will have already signaled how much money we've collected well there's a statutory bidding process that yeah we have a process we have to follow I mean we we have a we have a set budget and then if we if the bids come in over the budget then we have to make some very hard decisions as how we move forward right I I see the push and pull you have cuz I went through also when I started with Council switching to private sector to government it's showing your hand before but it's required by law so but I see what you say like as far as you know if we're going to put the budget here they kind of know where to bid at right right right yeah there's no way around that and like like I said these projects especially the water plant projects these are we've identified projects coming down the road the train is on the tracks we're trying to get at it now because if we don't we're going to violate our consumptive use permit and we're going to be fined mhm so so we have to start this process it's not something we can avoid yeah um you know a question I had was is is there a way to do something like um start collecting the money um the so bu resolution the first couple of years worth of money right and then bid out these projects and then once you've got bids and you accept one then you know what you can raise it to kind of reverse the order and I don't quite understand the so save up before we Bor not say so okay so um no understand what say you have to do something say go go to bid once you have the bid then set your budget oh yeah right and I that's one of the things is that if we one we still have to go through the design and permitting process in order to establish what we need right and we as far as you know as far as what will be Bid And as part of that process the engineer is going to give us or the designer is going to give us an idea an estimate an estimate a professional estimate on what we should be seeing as far as the bid is concerned uh but the thing about it is is that when there is a bid there is an expectation that the funding is there and if we don't have the funding there then we're not going to get the bids I mean that's that's the downside of what you're saying I understand what you're saying but the downside of it is if if it's known that we don't have the money they're not going to B because it's an expectation that there's work well and Mr Cobb if I may add sometimes we don't have the money to do the engineering study to get to that point that's true too so that's also the problem so but I mean I understand what you're saying but the fact is is that we need to be able to have that budget in order so that they understand that there is an expectation that work is coming because if they do the bid and then we have to go through the budget process for that they may not hold their price they can only hold the price for so long and we we and I will tell you he will extend that as long as he can but you have you need to have the money you need to have the budget already there so that they will bid on the process what you don't want to have is to put it out to bid and then no one bid at all that's that's that's bad so I don't know Mr White is there yeah anything no I mean I like Mr cob said they they they'll only hold the price for so long we have to have budget in place once we do a design when we have to have money for the design we're looking at you know a million dollar design for the advanced water treatment that's what it costs because it's that much work the engineer will provide an engineer's estimate at the end of that design so we'll have an idea whether we have budget or not and then if we don't have we do a bid and it comes in way overpriced we don't do the project yeah well I mean find another way the water plant makes sense because it's one large thing right that that is going to be bid one time you know it's really more like can you take all of these projects or all these uh what was that 107 was that the number was that the number toal number of projects or the total budget total number total number of projects it was 37 on the water side 30 yes the total Water waste water refl 37 37 total projects over total projects over 10 year period there's more line items here than that right I think there's 37 water sewer projects and there's like 53 yeah yeah so well whatever that whatever those were added together different documents have different numbers of line items I think um maybe depending on how they're counted so I've got like 102 line items here right on storm water CIP well they they like skip numbers so it's kind of fun yeah the oh right yeah there sorry some numbers skip around were some numbers taken out of previous documents okay so it's been revised over and over and over again yeah so there's there's a few versions of this and they all have there's a lot of individual projects you know and uh you know the the the question is you know could we approve maybe two years worth of increases right and then bid these things out and then approve the rest of it I I see what you're saying uh companies might be hesitant to bid since we haven't made the budget but we've we've kind of done the study already right and uh yeah I guess there's not a way to communicate we done a study on far as how much water we need not the design has not been done yet the specific design the design but the the he's talking about the rate study the rate study yeah oh yeah yeah yep but I think we do need to have a rate that is approved for the next three years so we are not caught in a spot where we don't have a guaranteed Revenue Source if we need to go out to borrow the money to do the things right right oh yeah so the next two or three whatever it comes up with you know the first part of it you know can we say that for sure and then so are you wanting to pick the prioritize this list pick the ones that we would do first and adopt the the the list the like a prioritized list at the same time as a rate change well the timeline's already been done right so so you take the first three years of those right set the set the rate so that we can get to the first three right cuz cuz that's when you well the first two the next year right I think we're going to discuss different ways to fund this we should wait for everybody else to be here yeah okay okay so do we have any other questions for staff while they're here right now yeah I guess not okay well so maybe this is a discussion at the work session I don't know okay all right thank you thank you Mr Wyatt all right we're going to move on to item number eight which is resolution number 4567 d25 that's a arpa budget amendment Mr cob would you please provide a brief introduction actually Mr Kelly is going to provide a brief introduction so Mr Kelly Mr [Music] uh Annie could you go to the next slide please uh good evening mayor uh deputy mayor council M Rock can we get the screen uh put back down so everybody can see the side screens you guys don't mind sorry about that you can't see it now I just went [Music] the oh it is on our uh do have a print out of that I think you can start okay um again good evening uh what we have tonight in resolution 4567 d25 is a a budget amendment which for all intents and purposes uh allows us to close out the arpa plan that we presented to you several times over the years uh next side thank you uh so what we have is the final arpa plan uh as amended over the years uh just as a recap um $10 million for Revenue placement $8 million for water sewer uh projects and county assistance and and that is after we moved uh about $1.5 million back in December uh to uh the new Rescue and engine and all of this was obviously allowable under over I went and checked this afternoon over 800 plus pages of federal guidance and red tape that came down uh with these funds so uh what you can't see on the bottom of the screen there is the total number which is 20 million uh 9 37,3 64 something uh in that range next slide please Annie so um back on December 9th uh we came to you with a plan Amendment adding uh a CH some projects uh which were that rescue and uh engine and making some amendments and at that time we still had $3.1 million uh in unobligated funds uh in in our arpa plan so uh next slide please uh next slide there we go uh so when we finished up um and at that meeting we discussed with you uh our uh sort of fallback position for any unobligated funds at the end of the arpa plan were uh the $347,000 which were the funds unobligated to be used as uh salary replacement which again were uh allowed under the arpa guidance uh as uh amended by the federal government and um so that basically in that month we we spent uh little less than $3 million in uh Federal uh funds to uh obligate these projects next slide please and and so primarily what we have in the UN obligated project one there's a list on your screen there um in that $347,000 those were primarily projects that came in under budget uh so we did have some some uh um some funds left over and we pulled them all and added them into um that and what we also have uh which we did not discuss with you um was a change order for the uh osc Parks Maintenance building uh so we're adding uh $1 14,43 to that to that project uh to be able to get that project across the Finish Line next slide please and so again uh resolution 4567 d25 uh transfers that $347,000 into uh salaries which we will report to the federal government and this uh closes our arpa plan as well as that uh $14,000 uh budget amendment for the park Maintenance building next slide please and so there just so we're clear it is allowable we sat down with the Auditors and went over this plan uh and that is um uh payroll for specific uh public sector staff and what we're going to do is just provide them an estimate for that amount of money for our staffers that are primarily working on the uh arpa utility projects that we mentioned to you before that is the LF well that Mr Wyatt talked about uh the test well excuse me let me clarify that uh that Mr Wyatt has uh talked about earlier and the uh portable W storage tank at the West Mitchell hammock uh water treatment facility uh next slide and then as well as the uh um uh allowable use of the uh change order since it's not creating a new project past the obligation deadline it's allow allowable for us to create uh to to use a change order over the next two years because it's an existing project and next slide and so it's uh recommended staff uh I'm sorry it's recommended city council uh adopt resolution number 4567 d25 and I'm here for any questions if you need them thank you any questions no go ahead Mr yeah so uh these um the the funds that were moved out of these um categories was that was that additional uh money that was left over after those after some of those jobs were complet for the most part yes sir yeah okay uh and and what we'll what we touched on last time uh that I failed to mention this time thank you for bringing that up council member is that we what we'll do is we'll create a dedicated project Capital project fund with that $347,000 and that would be able to fund further Capital Improvements as needed and and that could be any Capital Improvement that uh it it technically as far as I know can be uh that are um but uh I believe there is still some remaining parket lot resurfacing a couple other projects uh in those lines that might be able to pull from some of those funds so uh we're going to sort of uh let this chips fall down see where we are uh as these projects are progress and then um bring those if if there's anything amend you know further budget amendment that we can use as funds for um you'll be made aware of it okay yes I have a question I was just going to move that we approve uh adopt resolution uh 4567 d25 second we have a motion in a second is there any discussion for everybody in the audience we are talking about the and got to do air codes the free money from the federal government that was given to Ido during Co so if you're looking at this thinking man we're replacing all these things where do we get this money uh we got this money from the federal government and not from taxes for property taxes so that is how we were able to essentially address the end of the life cycle of a a lot of our uh parks and wreck stuff uh you par play equipment uh and also reimburse for some of our overtime for First Responders and other things like that so this is not your tax dollars we're talking about well they are your tax dollars a different level of government tax dollars though there we go council member Rock uh no don't have anything okay uh we have a a motion a second I'm going to ask the clerk to call a roll call vote motion mayor Megan slik I seconder Council member Alan a hi Deputy Mayor Natalie tuer I we're going to move on we don't have any discussion items we're going to move on to the city manager's report uh thank you Deputy Mayor um wanted to say that uh the Martin Luther King celebrations over the weekend I felt went off spectacularly uh we had standing room only at the community prayer breakfast and then uh the parade was a complete Joy uh I had a front row seat and it was just a complete joy and then the celebration in the park I felt was wonderful that the DJ I didn't realize that he was from here the DJ was fantastic uh and it seemed like that uh everybody I could just I saw a lot of folks with smiles that that was that was a great thing as well um do have one thing for you uh we have got a thing from the Florida Liga cities their um legislative action day is coming up March 24th through the 26th and Tah was curious if any of you were interested in attending we do have monies budgeted for that what was the dates again it's March 24th through the 26th and uh if you if you're interested in that then please let the city clerk know so that uh we can get those things arranged can you uh since we have some members not present can you send an email out to all of us we can okay thank you uh city attorney's report uh I do not have anything to report tonight all right moving on mayor slat we had some people speaking about human trafficking today and I just wanted to share that uh there was a red sand event that happened at the Sheriff's Office and all of us on on Council were at the prayer breakfast here in Ovito uh so Ella Ella kones who is sort of my job shadow for the the next semester uh student from UCF she went and delivered a proclamation on behalf of the city of Ido uh to speak to the the human trafficking situation that is here and uh just to to give you a visual of what what happened there uh the Red Sand project at the end of everybody talking about the situation uh people literally pour red sand in the imperfections of the sidewalk and and it's just a symbol of don't let anybody fall through the cracks because that's what happens here in Florida More Than People realize and I personally know somebody who's who was trafficked um and I know people who you know they two parent households and they've had kids who were trafficked and uh it can happen to anybody so um just let's all be mindful of that here in OVO uh one other thing I wanted to to bring up and this came up right before uh the meeting and I think the resident who brought it up isn't isn't here anymore but it relates to space usage and what might be possible for Community groups who are looking for space so if you come here on a random Tuesday at about 2:00 in the afternoon chances are this room that we're sitting in right now is not being used so uh just throwing it out there that I I think there is room for um partnering with some of our of our nonprofits so if you know anybody who can't find Space uh and I know the library is so tight these days um shoot an email to somebody at City Hall and I'm sure we can figure out a way to make sure that this this space is as fully utilized as I know the taxpayers would like it to be that's it council member Ro uh so we had uh MLK events this weekend and uh just wanted to uh say Mr cob talked about it a minute ago but the uh the band at the festival was great and I had a lot of fun listen to band it was great um that's all I got okay um I want to address some of the things brought up in public comments so I know we had uh two people come up and speak about the crosswalk on Lockwood crosswalk on Lockwood Boulevard have we had any updates from that uh Mr White if you can come up I know thank you guys for hanging out to the cops portion the the crosswalk has is has been added to an existing project uh we're um looking at adding improvements to the Lockwood and old Lockwood intersection and we have we did a change order and added crosswalk evaluation into that project so it's underway right now okay and and if we uh that's to be determined to be determined it'll be somewhere in between the school and old Lockwood okay but if it's a Crossing then that's the you know now my understanding from talking to Mr cob and probably he got this from you is that it is not safe to have a crosswalk at the place that was requested because of the way no it's 65 Lanes of traffic it would be extremely dangerous we look for somewhere there's there's a median just to the other I would I would think between the school and O lock because there's a median uh in that vicinity where you could do a mid a mid block Crossing and it' be much safer so I'm sure that's part of the evaluation I don't know Mr gear gain is in charge of that project okay have to ask him is this something where we can get their information to and follow up with them as well they can yes correct s simal State okay thank you so much for addressing that all right um let's see what else I got on here um I did I just wanted to thank our staff again I know getting through a utility rate is is a big effort so I know we're moving on to our next meeting but I wanted to thank you guys for your ongoing um efforts um the other thing I wanted to address is a little bit not of a good situation um but to quote Dr MLK Jr Injustice anywhere is a threat to Justice everywhere and we had a very unfortunate event regarding the Hawks Museum this past weekend um it's my pretty strong belief that especially in this time in history it's imperative As Leaders to speak up and push back on the increas amount of hateful rhetoric some of our community members are experien and say that hate has no home in Ovito or seminal County um and we don't accept treating anybody less than uh painting racial slurs and anti-semitic symbols on a historical building is beneath us as a as a society and it's not who we are as a community and if you have ever been the target of something like this you know that the response of silence is deafening thankfully that has not been the response um we've seen leaders from our city um across the board seminal County Orange County reach out and say this is not who we are um so I just ask we continue to do that as things like these pop up and hopefully they don't as far as who we are I'm happy to say that despite the cold um I had a great time freezing my butt off with Chief over here um but our MLK celebration was a huge success and it was great to see everybody come out and our staff put on one of the biggest celebrations I've ever seen so um that's a good sign of who we are and I wanted to thank the mayor for your words actually at the MLK celebration so I just wanted to bring that to light and make sure we continue to speak up against things like that and that's all I have does anybody else have anything else before I move on okay so future meeting dates um we have a work session on Monday January 27th at 5:30 p.m. on February 3rd at 6:30 p.m. we have a regular session on February 17th we have a CRA governing board is that that's that is happening at that is happening excellent and then the same evening Tuesday February 17th we will have a 6:30 p.m. regular session is there anything else for the good of the order no it is 9:07 p.m. and the meeting is adjourned thank you