screen. Yeah, that's us. I'll have the angles here. Oh, good. Fabulous. Yeah, cameras are built into the screens. is built into this this good little thing.
Well, look, it's inception. I can see myself there and on the middle one. Maybe not live. Let's see. Oh, great. video.
[Music] It almost seems like you're in the wrong meeting. Think so. Come here. I I don't know. That looks a little bit like Zoom, but All right. So, I guess we can start it
because it's not doing anything on YouTube. Yeah. It looks like it's recording. uploading [Music]
zoom. All right, we are ready to start the meeting. Um, it is 5:43 p.m. and I'd like to call the meeting to order. A reminder to everyone, please silence your cell phone
and uh we just need to clearly end one at a time um since we have our new technology. So, first order of business um approval of the minutes from May 7.
Do we have a motion to approve? I make a motion to approve the minutes from Wednesday, May 7. Second. Okay. All in favor? Any opposed? Okay. Minutes approved.
[Music] All right. Next up, we have uh public comments. So, do we have anybody here to speak? Okay.
Um, so public comments are closed. Do we have any introductions? Yeah. For tonight. Okay. I wanted to first introduce our um, she's from our attorney's office. Her name is Taylor Simon. Hello.
Arts board. Taylor Simon. Thanks for being here. And she's from the law firm. just with who? B. Oh, law firm. Oh, okay. That's our new city attorney law firm.
Taylor, I'm sorry. What was last name? Simon. S I M O N D. Simons. Oh, okay. So, your first item tonight. No interrup.
Okay. Yeah. All right. Yes. So, do we need to add that into our Nobody deliver I just mark everybody in. Let me make sure we have Yeah. I think it just has to be. Okay.
Okay. All right. We'll do that moving forward. Okay. Okay. Yeah. So, the first item that you have on the agenda tonight is the city council work session on Monday, June 23rd. And this is the request for either
the chair or the vice chair to speak to the city council. So this is um going before the city council and this came before as a result of the public arts board. So on April 16, 2025,
the public arts board passed a motion to request city council to grant the board the authority to make purchasing purchases below a specified threshold without the city council approval. So this was brought up at the end of 16. It
was also brought up on May 7. So you'll see the staff report before you today um with the agenda memorandum that's going to the city council is um dated June 23rd.
Okay. Do you have one? That one is 23rd. That one is the the city council staff report that's going before the city council. Um so this is something um that the public arts will need to appoint either the chair or vice
chair to speak on behalf of the public arts board. Um so we will need that in the form of a motion tonight. So can um we're not quite sure which way the council is going to go. We're going to really depend on the
whoever was speaking on behalf of the board to make that presentation and justify why. And I will tell you that if it is granted, it would be the first board to ever be granted that authority. Staff does have some concerns,
especially finance department, and whether or not it will set a precedent with other boards requesting the same approval authority. So just to let you know um there may be some hesitation from staff reservation from staff. I
have a question. Um um would the example be made of us trying to just minor purchases? Like the whole reason for this was because of purchasing uh postcards and getting quotes for smaller
not like huge purchase items but you know um incorporating that um so that they have a better understanding of you know what we were looking at. the reason why this came up in discussion with our board.
So, so if that's the case, then it wouldn't be a bad thing as a pitch to the uh council. It wouldn't be a bad thing that we we're having the ability to spend money over, you know, low threshold for common sense things to not
go to them. kind of almost micromanaging relieving them of having to sweat, you know, hundred bucks. So, so it so if it is a president, it might not be bad. Okay. Uh content aside, I'm not going to
be in town, so are you available? Okay. Um so it says at 5:30 on Monday. Is it at 5:30 or is this like I'm not quite sure where you are on the agenda. There may be a number of items on the agenda,
so I'm not quite sure where you fall. Okay. And who knows how long it's going to take to discuss each one of those items. I would just show up at 5:30. Okay. Bring a book. Um Okay. Yeah. I'm so sad. And our class at like
6:15, but if I can't make it, that's okay. Oh, I didn't hear it that hard. No, it's fine. I have class to go to at 6:15, but if I can't go, it's not a big deal. I'll just cry myself to sleep. We'll need a motion.
So, we have a motion to approve Jillian as the speaker to the city council. Wait, is there any conflict being that one of the people on the board is my sister? Well, you were you were um you know approved to be on this board and you
were elected to be right. I just want to make sure there's no like that's a good question. It'd be for her to decide. Mhm. Not for you to appoint. I'll look into that and I'll get you an answer. Okay. So then um if there is a
conflict which I don't know if there's there may be you may want to appoint an alternative to this. Okay. So you can do the motion with an alternative if there is a conflict. Okay. Do we have any volunteers for an alternative?
Isn't there an express request for chair or vice chair? That was that was just yes. If she can't make it, then you can choose an alternative. As long as the board agrees to it. So, our options are to have an alternate
that is not the chair or vice chair or we would have to say that we couldn't do it if there's a conflict. Yeah. Or Natalie could excuse herself from voting on it. which she has done before. Okay. So, I guess that could
also be the option. Okay. Okay. So, then do we need a motion for me to speak? Yes. And we still need an alternative just in case. Just in case. Anybody want to volunteer? I don't really feel qualified to because
I don't know the issues well enough to Okay. I'm a newbie. I'm a newbie as well. Um, Lisa, since you know the history of the postcards, seriously, I think I I totally get it,
but um I honestly I don't have my phone with me, so I I I I don't know what my schedule's like. I'm being very honest right now. So, okay. Unfortunately, in my haste, I left
my phone. Okay, I'll be there. Okay. So, we could go forward with a motion to approve Jillian to speak to the council. Lisa, would you be able to check out of
the meeting? Would you be able to check your availability and share it with Dalia if you could be? Um, you mean after the meeting or after this meeting today? I can check and see. Okay.
Well, here's a question I have. So, we just have this ambiguous or non-stated threshold. Have we ever discussed a number? So, so I can't imagine I can't imagine me going to them and saying, "Well, we want this number. We don't
know what the number is." Well, we wanted to buy some postcards. You know, it's just too mushy for me to wrap my head around it to explain it to people who I know I know them, right? We discussed it a couple times and then I think we came we said they can pick the
number. Yeah. Okay. Which I think that's appropriate. Okay. So, that's okay. But if not, we need something like you know. Well, yeah. An example of what what brought this up? We were buying postcards. Yeah. We were trying to raise
much money. Yeah. Because we wanted to sell the postcards at the hundredth year. Yeah. And then we couldn't because we weren't able to buy them because we would need to go through the motions of getting on the agenda then getting approval. So that's a good example. One example. Yeah.
Well, this memorandum, it does say to approve purchases below a specified threshold without requiring city council approval. So, that does say that we would be going in with a threshold, right? But, but I think uh Helen was
saying like are we going to say under $500 or like under $100, you know, or under a million dollars? like there's a big range and there's a big range some number. Yeah, we're asking for a threshold. We
don't have to say what it is. I think that's best for them to determine in my opinion. And in regards to the possible conflict question, Jillian, you're not going there on your own behalf. You're going there to
represent us as a board, right? And in that regard, any decision of the board that goes to the council is a it's a board decision. It's not just from you. So that's true. Yeah. And they approved you. Yeah. They did.
However, we're not the attorney. We're making sure that the end of this week. Okay, sounds good. Um, does anybody know how much the uh postcards were? I can send it to you. Okay, just so I can say it.
So, we have an example. Yeah, just so we have example. We were trying to Right. So we'll make a motion make a motion now. I will I move that the vice chair um represents the board at the meeting
at the what meeting is it? July Monday July 23rd July June. Oh, June 23rd. June 23rd this month to talk about a threshold of petty cash really. And did you want
to say appoint Miss Liz McCoy as an alternative if she's able to make it? Yes, I do want to if she's able to I second. All in favor? Any opposed? Okay.
Motion pass. I have a quick question. You said this was a work session, not a meeting. A work session. So, they work differently than council meetings. They do. They They're not at the guys like they normally are on the floor. um they're all at a table like this and you get to
sit up at the table and um just make your request. Okay. And they discuss it's the same people just a different set. Okay. Cool. Yeah. Okay. Next topic. The next topic is um this is also going
to city council. You have this agenda memorandum before you and this is an appointment for Dr. Deborah Bower um to the public arts board and she's representing the seminal cultural arts council. Um she will be appointed to the board as
a um non- voting member and today in your as part of the ordinance 1660 that created the board. Um it states that the city council may accept a nomination from the seminal cultural arts council
for an ephysio non- voting member and appoint such a member and its discretion. And so we have a nomination from seminal and cultural arts to appoint Dr. Deborah Bower to the public arts board.
And in that staff meal you'll see her um background. Um she's a historian with a focus on Florida history. Um she brings an array of expertise and community involvement to the role. She currently serves as a part-time faculty member at
Valencia College in Orlando where her passion for history. She shares a passion for students. She holds a doctoral degree in history from the University of South Florida as well as two master's degrees from the University of North Florida and University of
Central Florida. So, she's um scheduled for the July 7th meeting to be appointed to public arts board. So it's just information for the or that's a great idea. It says
she's she's the executive director of the seminal cultural arts council. Yeah. Teresa saw her at the um conference that she went to and um was like, "Oh, you should be on our board because the board
should be and she was like, "Okay, okay, great." Yeah. Yeah. It's great. So, she's going to be appointed on July 7th. Do we need to take any action from that
or that's just information? Just information. Okay. Let me know. And then I also have we removed the call to artist. Um actually the call to artist for the murals and the sculpture. You have that
as well on the table. And I'm just going to briefly go over this. Um Sher said in the minutes from before you all made some motions on what you wanted to see in the call to artist. So this has been updated based on what you all have
originally discussed. Um but Teresa was also going to add some information in here from her conference. So she hasn't had a chance to do that yet. Some of the things that she learned from the conference and also we wanted to get Dr. Bower sent it on it as well because we
think she may bring some great ideas to to the um the call to artist. But basically what we've added to the call to artist so far for the mural at Center Lake, you'll see that you'll see the strip and underline. It looks like the
project theme was never changed. So that's still um 100th anniversary of the city and beyond. The project budget was changed. Um it looks like the design and execution
instead of 2,000 3,000 material equipment and budget is instead of 5,000 4,000. And then under eligibility on the second page, what changed was we added lang says artists must use durable outdoor
appropriate paint and sealants. And then the submission window is for 30 days. So those are the only changes to that. We're going to discuss this at the next meeting as well so that Teresa and Dr. hours can provide input on um the
call to artist for the mural as well as the sculpture. The sculpture which is the next item. The only thing that changed from this was on the second page you will want that um window open for not just local artists but for any
artist all artists. So we remove the local artist. So you'll see that they've taken through and then the submission window in the minutes between 30 to 60 days. I just put 50 days. Um so if you
all want to take a look at this between now and the next meeting that would be great. So we're just one question about the uh sculpture. It says the artist statement
for design and execution is 25,000 period. Should we also say up to two up to 25? Okay. I remember right we had discussion about that that we we kept going back and forth on that. Yeah. has
the minutes. If you look at the minutes of the last meeting which was for day seven, it looks like [Music] maybe that's a good question for Dr.
Yeah, you you take a look at it from 25 to 30 35,000. You did you did have a range 25,000 to 35,000 which would include the design fabrication installation and lighting
and it all adds up to about the same amount. So 25 that's 30 plus 3,000 then 2,000 for the plaque which is like 35,000 within that range.
I would ask if we had an up to that's saying that somebody might make less, how would we determine that? I think they would propose that based on like I would think if it were me based on what I'm designing, what I'm creating,
I would say I suggest this at this cost up to I could see the installation and lighting fee, but you're right. Maybe they would think they had advantage if they made a lower bid. That's the only thing I can think of.
So part of the application requirements is a projected budget and payment schedule. So the artist is being asked to provide a budget of what that amount would be.
And that could be um I just think that as I'm reading what's stated here, it looks to me that regardless of what they're going to do, it will be 25,000.
And I don't remember us landing on that. Um I thought we were talking up to Um I'm just reading the list gives a range between 25,000 35 which would
include design, fabrication, installation, lighting the plat. So however the board wants to design if you want to wait until Dr. hour. Um, you all can ask her. Do we need any do we need any discussion
or are you all good with it as it stands? I think we have to discuss it with her anyways because she's going to be appointed by the next meeting and we're not voting on this till then. So, probably makes no sense just to wait. And this could this would be setting a president. We would have a a format for
how to do this in the future. [Music] I mean, we could. So, it sounds like we're saying that we are going to discuss this when we have Dr.
Korea and Bower to give their final suggested edits and we have a chance. We're going to need to go through this and then approve the motion
to present as it is. Y take a look at it. If you all like it to it between now and then, let us know. Otherwise, when next month comes, we'll discuss it again with Dr. B. Sounds
good. And the last item is the request for the public arts board members assistant with promoting this Brandville exhibition. And um this is just asking board if you
all can help her with the networking. Um, I don't know if you all have any connections. If you do, it would be great to include her pieces into whatever you I had sent that out because she she was asking if you guys were interested that
she will give you she was signed off on it. I put your name on there already. Can you send me that again? Um, one thing we could do is we could put that um on the Facebook page Facebook page. I think uh Lisa, our communication
specialist, she put it on our Yeah, we could do it on the, you know, the my son-in-law has something to do with that. He's like an administrator. Yeah, he's the administrator of it. So, he can do that. And I know that hits a lot of people. Yeah, they pushed it um to some
newspaper in county this time. There was a lot of She pushed it to a lot of different places. Yeah, I I'll make sure it gets on the Okay, I'll send it to you. Is there a good post that they've already made that like pictures of the it being in chambers or I think Lisa put
that on Facebook. Oh, it open. [Music] Has she had any sales yet? No. Okay. All right. there was a place that um
either something that we used or I was thinking of using and it's just not coming to Has anybody reached out to the church since that is one of the images that is still
standing? Yes. You'd think there'd be people in the church that would be interested. That's a good idea. the bot house. I was also thinking well that's where the um historical society is headquartered but um um also the d um
Judah um their corporate office is there and um and they were the primary agriculture and um and Nelson and Company. Um these are very much a part of um you
know the families that have been here for you know since what the 1920s or the 30s. though. I have no church connections, but maybe they would be interested if we could communicate with the city limit
churches. New channel that did the segment on us for our 100th anniversary. Might they be interested in and do they must she reached out to them and in her email she
asked if I would think they want to let us know that's an interview with whatever wants to interview her. Okay. Well, too um Helen brought up a good point. Um I'm sure Lisa has connections at Judah. I
have to look. It was a list of people that she included to go back and see who because it was a lot of people that she attached to that email. Okay. And and Nelson and company I would be quite surprised. Could you
forward that email to all of us so that if we think of anyone we can pass it along? Great. Thanks. You okay? Do we have a way of contacting dud company had a email that they would actually look at? They have a communications person ahead of um
communications. So I'm going to call them. I think it's Donna Duda or Donna I don't know what her whatever former Mary name is. But if you go on their website They would they actually would be interested in these
and she might even get sales. Yeah. The same thing actually with the wheelers. They've been here for years. Oh yeah. Another one would be Axel. Yeah. because
they're the ones that are developing everything and and they work with Nelson and Company, the folks on developing everything. I want to call it Meat World. Some of us who remember Meat World, but
um how about that? So, but yeah. So, that area. So, so where Solaris Warf is and that whole area that's going to be all apartments, right? Yeah. So, that they're they're the ones that are
completely behind all that. So, they should have these hanging up and they can afford it. I'd like to point that out. I'm going to see if I can track down
those three Axel Nelson and I don't Axel. Yeah. Okay. Just him. Not the develop. Just his. He's got plenty of
Okay. All right. Do we have any new discussion items for tonight? Um, I have um just something to um for discussion. Um, just to um see if anybody else would want to bring this up
or see how we can incorporate this in in some of the art um artwork that we want to support is wraps or um painting. Usually they're done in wraps of electric boxes around town. Um, and
working with artists, that's another form. And it's not very expensive to do. Um, and I'm sure Teresa probably um learned what is more durable. Um, if it
if it's the wraps because of the, you know, the elements or the painting. I'm I'm not really 100% sure. I'm presuming the rats maybe, but I'm not. Um, but I'm just bringing that up as a another idea
because a lot of cities I think everybody has noticed it. So, I didn't realize they wrapped them. I always thought they painted them. I've seen wraps. That's pretty cool. Yeah. Are you talking about like AT&T old boxes? Well, yeah. You see AT&T
um Those utility boxes, they're util. No, they're still in used. The one over by um whoever, but say AT&T and AT they don't mind. I think it it's kind of a a normal I
think you'd have to get some type of approval. Obviously, agreement you have to to sign with the utility company. It's not necessarily as some it's like do Yeah. Yeah. Yeah. Yeah. So, I think it's an agreement you have to have in
place with them. Okay. Julie talked about that and Sanford was doing that. They have several. Yeah. I love seeing those. They're always like really fun and silly and they're just like really vibrant.
What' you say? The wheeler water. I exactly should put a chicken. I was just thinking there could be chickens all over the city on these utility boxes, but everyone knows how much chicken I didn't have taken over.
Yeah. Or the chicken, you know. Oh, yeah. Like a hidden chicken. The hidden chicken like thrashing or what is it called? Hashing or whatever those caching. Geocaching. Oh, geocaching. Yeah, because they do do them here. I see them around town. Oh, yeah. They're everywhere.
So, but just another another idea. And then just an um u FYI, I will be gone until September. So, summer fun. Well, wait. If you're going to be gone until September, then you definitely
can't do the board meeting. Oh, that's No, I It's this month. That board meeting is this month. Oh, right. So, you'll be gone July, right?
I leave um I'm pretty sure July 10th July 10th till September, right? Probably like um September 10th. So, you will still get my emails. Of course I will. and I can still respond
and I can still listen to our meetings but I cannot vote. Correct. So I'm happy to participate on that level. Okay. So, as far as the new discussion item for wraps, uh, is there any action
or research that we want to do following tonight's meeting to learn anything more about those? I think the first thing she brought up was figuring out which one's more durable, right? Like the wraps or the
painting is. I really think I find it hard to believe. I mean, Teresa doesn't have any information from um the Florida Public Arts Association because so many of most everybody does those. Um so
that's what I'm just wondering. Or um she can reach out to in the in the forum and just ask because that's what people do. They throw out a question and then boom boom boom you get a ton of um responses. So,
I mean, I can do it, but she just went to the conference and I think it's kind of probably a good idea since um for her to um at least throw it out there. Can we request that Teresa
research this the possibility and and give us some information? Yeah. Okay. Do you need Do you need a motion? Um I don't think I think just the consensus is fine with that one. Okay.
Yeah. So are we all aligned to ask Teresa? Yes. Okay. And just to let you know like when I provided those examples for um what was it? Um I just basically put together um all the responses from
um the emails. So, it's just very easy just to pull that information and just um for us to have it for a meeting. So, I forget what it was. It was something that I was researching, but I think it was um the percentage
people were getting right for their art boards. Exactly. Yeah. Art fun, right? For us. Okay. Any other news topics? I do have one more. if we can find out what she
says about what the state um reducing um controlling um what local government can do as far as um um developer funds for public art. Remember they were trying to
pass that at a state level when they were in session and I'm sure that was um a huge hot topic of discussion at that conference. So, she probably will have the most updated information. Okay. I think that's something that's very
pertinent to all of us. I mean, yeah, because that's been a our a huge revenue vein for um besides the CRAAS and I think they're trying to get involved in that too.
So, Is there any update on the artist for the logo? Was that already brought to the board? It was taken to city council for their approval on Oh, the logo. This is the cup. Yes, the cup. It was taken
to city council on Monday night. This past Monday. Okay. before the city council for their approval to to do the RF the request for proposal to call to artist. Did they request the call to artist? I'm not
quite sure if it has been published or not. I'm not sure. Well, I mean, did they approve it? They did. And did they approve it at the $1,000? I don't have the memo. We send you guys the memo. Yeah, I'm just curious to see what happened. Yeah, we can send it to
you. Send you the memo. Cool. Any other topics for tonight? Yeah, I do. Um, I would like us to remember to remind ourselves that for the next um, Art in the Chambers to be thinking about that in advance, especially if we're
going to be asking the high schools so that we can contact them very early in the school year so they can be prepared. I would think for the spring term, I think the high schools would be most interested. I don't think my do
would you know would be the best time after the schools are the kids have had instruction and time to develop work but to do that I think we have to um be in contact with the schools in September or August or whenever they start. Yeah even for the January so just to think ahead
on that. any other topics? Okay. If not, uh, cover off future meeting dates. They are on our sheet. July 16, August 20, September 17, and our future meetings will be here instead of at city
hall. Let's see. May I have a motion to adjourn the meeting? Second. All in favor? I opposed meeting is