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e e okay uh we are ready to uh start the meeting so uh good evening it is 5:34 and I'd like to call the meeting to
order um is this better is this better is it on it is on it's on yeah I think you have to speak very close right okay I'll bring it closer all right so I think I said 5:34
um we will bring the meeting to order um a reminder to everyone please silence your cell phone and if you uh speak speak clearly into the microphone as we are being recorded so start starting with our
agenda uh first up is the approval of the minutes from our February 5th meeting no from our March 19th meeting um do we have a motion to approve the minutes it's on
off yeah that's all okay I move to uh pass the minutes for I second it all right so meetings uh minutes are approved uh next up we will have public
comments so I don't see anybody here for comment and next on the agenda is our staff report so we start um by um so I want to reintroduce deborra Pierre she's the
deputy development services director um she will be coming to the board whenever I'm not here um we try not to bring everybody to every meeting because there are so many meetings we don't want to and this is the third board meeting that
we have this week so we're trying to kind of um be a little bit more balanced but um um since I'm I'm going on vacation starting tomorrow for two weeks um and we had to we we actually had proposed to cancel the meeting in April
and we going to discuss that later um there was a request that I pull someone from staff so that we do not need to cancel meetings so um Miss Pierre is absolutely aware of everything that happens in the department and I will make her make sure that she's aware of
all the things that we have been discussing um so that she can you know um uh follow with the board for the meeting when I'm not here but today we scheduled this meeting so that um Carrie Dam could present the sketches for the
Jolie project um and it's approaching the deadline for her to um submit to the city so we I'll give the M microphone to Mrs Carri them okay does that sound good okay all
right I thought I would just kind of talk a little bit about my process and where I'm at in the process which is the drawing phase I know we looked at the sketches when you guys met last and you um discussed horizontal being the format you wanted and then to check and make
sure we had the right hand handedness for Mr Lee so um I've addressed those things and so we're all set and I just wanted to kind of give you a little background about how I've arrived at what I've arrived at I know we talked or you all talked about Twin Rivers being
the golf course to have in the background so um I'm very familiar with that course because I have two golfing Sons so I chose whole seven because I think that's the coolest of all the holes it's almost like they have an island sort of in the middle um that
they have to go over water to head onto so it's pretty neat hole so what I'm going to share is kind of just what I've stepped through since we spoke last and then I'll share with you my drawing um this is the book that the councilman had
given me um that we have which is gentan jool Lee it's a great little book it ended up being the best resource for me because his we had the contact information for his um stepdaughter stepdaughter not his daughter yes stepdaughter but she ended up being I
spoke with her on the phone while she was nice she wasn't very helpful she um didn't really sound like she had maybe lived very closely with him or knew a lot about him so she kind of didn't have any photographs for me um and she had
never really seen him working drawing sketching she said he had an office away from the house and his office was um you know she had never been to the office so she just kind of shared some things I asked her about the way that he dressed a lot and kind of what you typically saw
him in and she did agree that you see him a lot in hats however in our drawing he's not out in the field surveying a golf course so I decided the Hat didn't really work indoors if he's at his desk working it seemed phony you know kind of staged so and was he hand um
right-handed or left-handed did you manage so he is right-handed okay yes yes um this was the the photo actually I I have um I printed some so it might be easier to see but this is the photo that
I'm kind of using as my reference of him because it's him at a desk and it's the only one that I could find of him working at a desk indoors without the hat so I use that as a reference photo um but there were also some other good ones in the book just to show you kind
of so you get a little more about him here's one of him kind of working in the golf course which is neat I learned a lot about him from the book but then I also found this really um interesting article online from a go golf architectural digest so this this was a
good find because I felt like that talked a lot and kind of supplemented the book so here he is sort of working in the field um and then here he is surveying a golf course apparently Mr Lee like was known for
being super attentive and hardworking and he was like always at his courses and what was neat about him is once he designed a course he always went back to it and checked on it and if there was ever any questions people had he was right there like digging in the dirt
fixing things helping them he wasn't like I'm done you know you're on your own so was very attentive and I think that's part of what spoke to the gentleman jool Lee thing also he was very um just fair and always looking to give people a leg up and um there was
this story that we I found where he uh had worked with somebody who did the grading of the golf courses you know there's all those beautiful Hills and they have to dig out the ponds and then he would use the field dirt from digging out the ponds for the hills um that
people golfed on and he had this one guy that did all the like grading of the hills but apparently he had a drinking problem and um he ended up getting fired on the job and Mr Lee went there and was like mad at them and gave them the what for and said like I sent you somebody who was a perfect opportunity for
Redemption and you you know you cut them loose and didn't give them a chance and so he was just that kind of guy always looking to like help people out who were struggling so I think he's a really neat character so I'm happy to be a part of this um okay what I did was taking that
photo and taking whole seven of Twin Rivers as my two references I'll just kind of show you um on my computer I used Photoshop and I start okay with this photo of him which is Jolie and then this is the
photo that I used as a reference of whole 7 it's sort of an aerial shot I don't know if you guys could see that um but this is the this is what I'm using to be sort of behind him beautiful yeah yeah it's a very pretty hole very unique and I like that it has water feature so
they'll be blues and greens um and then I'll show you my drawing and then I'll show you I I made up a Photoshop for you file because it's kind of hard to picture from a drawing now when you do watercolors you can't do a lot of shading because I would just have to erase all of that because you know
you're really painting in your lines or your painting in so um let me just kind of show you what I have so this is just sort of the outline design with Joe at his desk and what I ended up doing and it's I know it might be hard to see and
it'll be better when I show you the Photoshop file but what I wanted to do was as I'm looking at the pictures I'm seeing that you guys discussed wanting the golf course to be um it's a landscape to really show the golf course
showcase the beauty of the golf course and one of the things in design when you compose a painting is that um oblique angles oblique um lines are more interesting than flat straight across Horizon Lines they're kind of a little
more little more interesting to look at so I wanted to take this hopefully I'm talking loud enough I wanted to take the line of that hole and kind of transition it into the edge of his desk and the backline of the water feature and
transition it into the table behind him and I'm hoping that as I go to paint it they'll kind of have like a cool merging happening is my thinking also another uh tenant of you know composing a painting is that you want to have your focal
point in one of the it's almost like a Tic Tac Toe board you know yeah one of the corners rather than right in the middle so rather than having him be smack dab in the middle I thought it's better to have his face which people human faces always end up rising to the top as a focal point you know they're
more interesting than almost anything else to look at that in typography but we've got his face kind of in the upper left-and quadrant and I think that will make a good positioning for a focal point and then let me show you the um file
here of It kind of merged so this is just I did this so that you guys could kind of see the color might be easier you know um to see what it looks like and how it might Fade
Into so are you splitting vertically here in the corner is that what it is with the with instruments it's okay but you the same line okay yeah the line of the water will kind of merge no I mean in the top this is his instruments yes
in the back there mhm oh no and then I put a pencil and a drawing scale one of those little scale rules whatever you call those um in his hand end there right for additional tools no no I understand I thought it
was there was more to the oh I see no it stops in the in the yeah it stop there yeah I see what you're saying Teresa it stops there but my thinking is that there will be Sky back there that I would add in blue sky behind him and then this is tree line so Sky maybe the
sky kind of comes down tree line and then the tree line would be reflected in the water and then of course the hole and the bunkers the sand bunkers which will be pretty cool I'm I'm hoping to kind of add some color to those but and
they won't just be plain white sand so will the um tools on the upper left will they like what other relationship would they have they won't just be in the blue sky right they're on a pegboard in the photo so what I thought I could do is
kind of have the blue sky sort of blend into the pegboard but right around here yeah you would see that there's there's other tools I don't know if you can see him but there's some other triangles here hanging up behind him as as well mhm so probably I'd have the pegboard end about there and it would kind of
softly fade in to being like what's behind him at his desk M very nice I like yep okay yeah beautiful I think Ken I can't remember um what we said the size of this was going to be did we this is
full size it's 16 by 20 M and then so it's pretty much like those on the wall once they're uh matted mat different but those are about 16 by 20 so that's about what you're looking at okay
yep any other questions about it that you could think of it's a pretty cool neat guy he's got a good story behind him and the fact that he's an Ovito resident is pretty neat um okay well I the transition of
the table the drawing table in the in the peripheral of the water so I think it's nice it actually yes I really liked that and as I was looking at the two photographs and I'm thinking okay how can I blend these so that they relate to
each other and kind of are almost like a not a dream like state but almost like you know that he's imagining sort of what he's actually creating on the table was the idea behind it because he's he's really quite the Visionary and in fact he had a lady named Betty and she did a
lot of his drafting she was kind of like the draftsman for him and he had the same woman doing it for his whole career really it was always this woman I forget her last name but um she did a lot of the technical stuff and she would kind of field a lot of the questions for him
too like the golf course owners would call and want to change a feature and Betty would be like no you know Mr Lee says it has to be this way and this is the way it's going to be and so she was kind of like a buffer for him you know um when when he needed that but he did
he did some of his drawings himself but she did a lot of the technical administrative stuff for him so I wanted to show just that he's imagining you know he's he's he was really the Visionary for the designs nice okay I have a question are
are you gonna show councilman um Britain this or just so he can see that it's being worked on and what it's at or so we I shared with him the three ideas that Karen has sent to us and uh I shared with um the city manager as well
and both gave the same feedback as the as the board they wanted the Twin Rivers for sure you know Mr um Britain is a is a a golfer right and at Twin Rivers so he want Twin Rivers and he also liked
the horizontal with the drawing okay so he get perect so which was so he knows he's you know being updated on the on the development okay and uh yeah great
okay great looks good well I uh look forward to finishing it up I think we what did we say I have it in my notes as far as April April 16th 16th right something like that either 16th or 9th 19th yes one of those see I
mean I'll be away 16th it is 16 16th yeah yeah so we can then figure out how to present that you know also to the board and uh so April 16th is the date that we are trying to get the so we're
going to discuss we may have a um um public art board meeting I'm going to discuss that um I don't know if we would like to come and present to the board so that's a possibility too and then at one point I would like to present to council and then we'll have the unveil in the
golf course and then I have to um see with the with Paul Beldon the rck and Parks director what is the event over there we will have to produce the plaque that that will be so it will be a replicate of this m um like ached in a
in a metal um PL so that we we put that on the um on the golf course itself and this will go into the clubhouse oh okay oh nice that's fun okay very good okay well I'll plan on the 16th and then is that a Wednesday it's a Wednesday okay
well I'll I'll plan to have it ready then and then if for some reason you don't meet I'm sure you'll let me know and all we'll confirm with you okay okay sounds good all right thank you everyone thank you this is lovely Karen yeah I also love
itate the opp thank you and thank you all for coming today on a you know this special meeting um because this is not a day that we usually meet and we would like to see if we are if you're all available to come on the
16th because um so we were initially initially we were planning to cancel the 16th because I'm going to be on vacation but then um Jillian Morini um raised a good point I think is that that I could bring someone to replace so that we
don't need to cancel and that is true so we going to do that um but we also found found out that there was um initially thank you very bye initially this uh I think it was in the applications for the public art board it
was advertised that we meet every second Wednesday of the month and then the list that was provided for the board was the third Wednesday of the month so there is a already a discrepancy and um um jilan was saying
well I made my commitments to the second me meeting second Wednesday um so we wanted everybody present to be able to you know make sure that we don't want to change courses um in the middle of the
year so we want to make sure that everybody's comfortable with the second Wednesday of the month because that was not the list that was provided and and the other thing is to see I think she was there was also a question on cancelling and making
special meetings and we work at the pleasure of the board I mean if the board wants to have flexibility to meet you know in different days we are flexible as well if not then we'll stick to the the schedule and if there is no Quorum then we're going to skip that
meeting and meet on the following week but we would like to have everybody if possible in a meeting to be able to discuss that so we're trying to get the 16th uh of a ail as a possible meeting
and then um Deborah is going to be here and if we have that meeting then you can all discuss the call to artist if you're already ready I mean that we can bring that as an item I won't be here but then Deborah will be the one presenting and
and getting input from the board um I could meet on the 16th but I do do need to be finished by 7:30 which I don't know that we've run that long before but I've got another commitment so I that's my it's a great limitation
yeah we need to be efficient right I can I already have it on my calendar okay thank you do we need a a motion to make it the 16th or we just need to generally that is the regular date that we have announced
so okay good okay I can as well I'm flexible okay well that's all I have just an update um this coming Monday um council is going to consider the the purchase of the of the uh ctis cash um
um waterc collar uh we are going to dismantle this beautiful exhibition in the end of the month um and um and then Wanda will be another wonderful one another another wonderful one starting May so and I will invite you all if you
have a um we I'm planning to have a ceremonial item for the uh unveil of the new exhibition and we will do that on May 5th but I'll send um invitations you know to you all I will not be able to
make it I'll be in Chicago unfortunately so and that's all I have for tonight did we have anything on this oh yeah this was not so we are um researching you know postcards so this
was one that we received the opposite today um the company sent us several different designs um and we chose this one because the other ones were a little bit too busy had um the only thing um is
that this will be printed in a 4x6 so the map becomes a little bit small mhm so it's it's too cute but you cannot see the details so um um so well and um and
then we still have to discuss if you all want to have posters because again everything has to go to council at one point it would be nice also to make some kind of send to council Maybe a limit where the public outboard could
decide and staff could um uh execute but if not then everything will have to take to council um you know and uh so you all have um so this one we
already have the the pricing right Dalia yes you do I have I'm sorry oh so this one um oh we could be it could be 5 by St so I think maybe
5 by seven would be better cuz then the the map would be a little bit bigger right so the price for a th000 would be 260 and for 100 would be 102 so we could you know prepare a memo
to send to councel mhm for um for that amount and for that if you want to have a motion we would need a motion okay uh do we have a motion to uh put forward a proposal to council for 1,5 by7 oido
post cards for $260 so let me just if you all want to discuss that on the 16th that's fine too motion [Laughter] [Music]
okay right you second so all in favor okay okay so we'll prepare a memo for the the board 21st maybe yes okay so I have a question about the
posters um what is the minimum amount that we can get that seems practical because um one thing about posters um you have to be really
particular about the size um that you're going to go with so that one it's easily framable meaning like go to Michaels and there's a ready made frame for somebody who can just slip it in and two is you just don't want to have left
um that just kind of sit in a closet somewhere and um so that's that's what I'm I'm coming and and I guess the question really relates to what are we looking for the longevity of this um
poster for how long I know a thousand um postcards um we're looking at that and granted postcards are I guess we we'll probably sell them in a pack of 10 or 12 or something as opposed to individually or or cuz that's usually how but I'm
just saying that's how note cards are done or what the plan is but that can be another discussion but just a question so that's where I'm coming from for the Post just to give some background we have um uh so I they will be sitting in
a closet for a while because we are not going to be able to sell them quickly right uh but um the postcards that we have today we sell them individually or in a packet but they have five different designs so you get a packet of five one
of each and and that is kind of easy people buy we can still do that for the same design we sell five in a packet or we sell it them individually and we have been having you know um people buying coming to our office you know in a
constant basis you know buying they buy they don't buy many but they they come and buy I think today we had we had someone right coming today yeah um this uh
format gave me actually it's similar to what I was thinking of on the way over um so like I just looked up a size the next size up from 8 1/2 by 11 is 11 by 17 that's called a A3 size for what
that's worth we were talking about how uh the image would not necessarily fill a standard size but if we did something where we had like a white background and we have the image
centered and we had that printed on a standard size paper that could take care of like us not having to create something um custom and that could still be a standard frame size and a standard size
that people would be used to buying and we could just have it like pick the image size but have it like printed in the middle of the paper to get to that standard result M at the end
you uh is the year of the Year going to be put on the map or the postcard somewhere or tie it somehow to the 100th Year s we were trying to avoid that one of the designs that they they put some celebration of
the 100th anniversary I think this will this map is going to be used as a a cover for the calendar that I think racken Parks is giving away to some to the first residents first 500 residents
I don't know the number that will show up for the um anniversary um but because we wanted this to be to live Beyond 2025 we did not want to date it we thought about it was not a good idea to date only for the
anniversary cuz next year I mean the city will have 101 but maybe people will let lose interest in having the anniversary we going to do when there's highrises right so anyway we thought it was kind
of more flexible this way to say you know yeah I agree with that so it seem would we need a new quote for we will have to research the poster and I I I did not have time to go and check
the um frames and and see how this proportion would yeah you know fit with custom or not custom frames ready buy to buy frames right Y and they should be able to like if we
say we want the next size up from 8 and a half by 11 if they could tell us you know what size could you print the image within a page that size that should give us an idea of what to
expect okay so do we just need to say that we'll do further research we'll have further yeah okay I'm sorry do I need a motion on that I don't think so no no
okay all right so we've agreed that our next meeting will be April 16th and you mentioned that we will use the second Wednesday of the month going
forward as that was what was originally communicated um to most of us and or you can decide on the 16th you know when what what is the the fixed date and how you know if it's the second Wednesday that's
fine whatever the the the board decides we will make that make it happen okay also confirm thats you're right needs oh oh the Quorum is for okay I thought you were asking me to
okay okay all right so is there any other business before we adjourn um I just want to let everybody know I am currently researching the U murals the cost of murals in the size so um
I've been reaching out to folks and trying to collect that information so it's taking longer than I expected but um I just want to make you aware of that can I down your email address before you I'm
sorry sure sure all right if there's no other business uh may I please have a motion to adjourn the meeting you want to turn motion to okay okay second it all right all in favor say I okay we have no
uh Nays meeting is adjourned at 6:05 thank you