the liability liability for me to see where it says [Music] 5:30 yeah that'd be good it's time oh it is all right good evening everyone and welcome we are the otana school board this is Monday it's the 15th of July
5:30 call this meeting to order Eric our attendants tonight uh Elizabeth we knew wouldn't be here tonight uh Deborah's not with us yet let's hope she'll be able to make it let's uh start with the pledge I pledge allegiance to the FL plag of the United States of America and
to the Republic for which it stands one nation under God indivisible with liberty and justice for all first up tonight would be to approve the agenda as presented so moved second we have a motion and a second is there any further
discussion all in favor with an i i any opposed that motion carries item four would be public forum Sarah no cards cards item five uh discussion only no action required uh first would be board Forum um Tim if you don't mind
I'll start with you nothing for me okay Jo nothing quiet summer nothing yep um the only thing that I would have with regard to board Forum would just be to say each of you have received from me the superintendent evaluation it's the same evaluation form that we used last year
would ask you to take a look at that um if you can get it back to me by the end of this month August at our Retreat I'd like to take some time and dive into that uh Eric anything for for nothing for tonight Ain uh robotics was at downtown Thursday we had a stand and
then the next day we had a park Cleanup in the same exact area so that was nice to kind of clean up the aftermath of downtown Thursday but the organizers do a fantastic job of cleaning all that up after anyway um and then I know that run Club has also started up as like a
preparation to cross country so that happens during the summer so that way when cross country starts up that students aren't just thrown into it but that's all I have thank you um Mr elad is not with us tonight so
there's really nothing from the administrative standpoint uh to be reporting on um item six tonight would be the consent agenda as a quick reminder we are approving the minutes from the meeting on June 24th as well as the Personnel report do any of you have any reason to pull anything
out okay hearing none will entertain a motion to approve I move that the board approve the consent agenda second we have a motion on a second Eric if you would please Tim I Jolene I Lori I Mark I and on myself and I uh five will pass
motion carries very good um item seven tonight is the area where we do have several items that require board action and the first would be the long-term facilities maintenance I know that Lor Vols and Bob Olson are both here so if they can come up and take um a seat at
the table that they would be able to um to your here Lor thanks for being here uh we'll turn the the the floor over to you for anything more you'd like us to know with regard to ltfm Mr chairman members of the board uh
in front of you is a proposal for you to approve our long-term facility maintenance plan Lor can I interrupt you for just one quick second can you pull the microphone close sure here we I don't yeah how's that better can you hear me better yep yep that's better
thank you very good uh and so tonight we do need the board to um consider approval of our long-term facility maintenance plan it's a 10-year plan so the Minnesota dep Department of Education um requires this approval for us to get funding for uh Capital
Improvements that qualify for long-term facility maintenance and so it uh the revenue is driven on a couple things uh enrollment is part of it and as well as our square footage uh for buildings and
parts of our buildings that reach a certain age and so there's two components there's a revenue 10e projection and then also a 10-year expenditure projection and I just want
to point out that uh this plan does reflect the issuance of the ltfm bonds which has been presented to the board at previous board meetings uh is reflected uh on the revenue component regarding the annual uh payments uh that come into
play with the Bond as well on the expenditure side there's a special category uh on that uh spreadsheet that is in regarding that that particular project from the ltfm bonds but of
course the the a lot of that 10year plan is um typically uh programed types of repairs that need to be done and so that's uh we've spent a lot of time in the planning process um developing the
tenure plan which is part of what site logic did it a full assessment of our buildings and so this is a culmination of all that study and previous presentations to the board and the facility committee and so uh at this point uh we do need approval from the
board and we'll do that in just a second but I think it's important and it's good information for the public to understand the components that you just brought up which would be student population age of buildings and square footage of how much uh space we have in the district can you
help give the public a bird's eyee view of how much were we getting before the new high school was built and now with the Advent of that space being measurably newer it it it changed the number and and I think it's good for the public to
understand that that General change yes absolutely so um up to uh this point in time the district was receiving about $2 million of ltfm revenues and as Bas as I
said a components of our enrollment and our square footage of our building and then now with the demol Demolition of the M uh majority of this old high school keeping the the one remaining wing and then the fact that we built a
new high school of course with a new facility there there is not the need for repairs because it's brand new right so that is part of the formula that they look at those things and so funding going forward will be about 200,000 less
a year um than we have been receiving receiving so we're going to be receiving in the range of about 1.8 million uh going forward uh due to those two factors it's good to know it's good information thank you board members any questions uh Eric it appears as though
you do have that queued up do you mind nope I move that the board approved the long-term facilities maintenance plan for its facilities for 20 25 through 20 2034 second motion in a second is there any further discussion maybe just one
clarification um Lori we see this annually is that correct I mean in other words you guys look at this every year you have to revise it kind of tweak I've been here nine years in a row y to do exactly so again I know it's a 10-year plan but it really is it's an annual you
know it's an annual kind of look and then you have to file it with the state so we'll get there right and so I guess another important piece is that since it is a 10-year plan obviously we we do do tons of analysis not only for the full 10 years but we really look closely in
the upcoming two years and then we prioritize the what is more urgent and um so that's how we develop our plan and and spread it out as we can uh to address uh all the needs if we can but um certainly prioritizing what's most
important and urgent thank you thanks did you read the motion already mm we did the discussion y That's the discussion all right um any further discussion okay all in favor with an i i any opposed
that motion carries Item B is the resolution relating to the 7.77 million uh General obligation facilities maintenance and school building bonds um you heard a presentation on this last month and um
had a very good synopsis of all of this in the preceding meeting um Lori floor is yours all right Mr chair members of the board for consideration would' be approving uh this uh resolution intent resolution to issue bonds and so it it
as has previously been presented to uh the board on information regarding this proposal um the bulk of it is for an ltfm Bond um that's the 5.8 million uh component and then the remaining 1,
970,000 is for for the remaining Authority we had from the vote in 2019 there was a change in legislation which allowed us to tap into that remaining Authority amount um that hadn't been utilized when the bonds were initially
issued and so that's how we come to the grand total of the 7 7,770 th000 good board members questions you heard from people I think no nothing from the community um I think
we got a good explanation over the last couple meetings yep the why I've had a few people reach out yeah and again I mean I think we recognize the tax impact for the average homeowner is is zero if not a negative um outcome
so yep a nice opportunity and certainly an opportunity to get our heating and cooling systems back up to Snuff so exact ly anything else to add that's basically the highlights yes terrific Lori do you have that queued up I do I move that the board approve the
resolution relating to 7770 th000 General obligation facilities maintenance and school building bonds series 2025a as presented second have Motion in a second any further discussion Eric if you would please Tim
I Jolan hi Lori hi Mark I and I'm myself an i 50 pass motion carries very good um item C would be the transportation contract Lori you're comfortable there you may as well explain that one to us as well Mr chairman members of the board
for your consideration is our uh new Transportation contract when I say new is basically an updated version with oana bus company who has served the district for many years uh with this contract we went through uh long process
with OAB bus company to uh review our language and to revamp the rate structure of this contract I believe we've greatly improved the contract by doing so and uh so this contract uh has
rates identified for year one and with year two and three we will finish negotiating that um around January of 25 once we've had number of months of actual invoices on these
various Transportation routes have had a chance to kind of analyze a new R rate structure in case we need to make any uh tweaks for year two and three um but I am very um happy with this contract uh Chris PE and I worked very hard for many
months uh on this contract and updating the language um I would say the biggest value add for the district is uh previous contract was uh just this grand total lump sum for all our transportation where this is more
detailed where we have a rate for like a regular to and from Route like you know the regular big bus that goes out uh during the school day to at the start of the day end of day that's those are specific rates different rates for uh like a special ed route and special rout
rates as well for like midday routes and then of course other types of field trips and so it's all delineated and we'll be very clear going forward uh what we're getting charged for and then we'll have the mileage documentation to
back up all those routes and so I think it'll be a much improved contract for the District board members questions no I I would just come at Lori and I had an opportunity to visit a
little bit um and I did find it unusual you know that that years two and three were not not priced um but given the Fairly significant change in sort of the approach between the parties it makes sense to me that you know gather information the first year here and then
both sides can kind of reassess and and do what makes sense so I appreciate that detail and I can only imagine the amount of work in that very good we have the we have the adjustment of the boundaries too coming up so it made sense in that matter mhm
yes it does um Jolan do you happen to have this yep I move that the board approv the 2425 2526 and 2627 Transportation contract with the oana bus company as presented second have a motion in a second any further
discussion all in favor with an i i any opposed that motion carries item D tonight would be the resolution resolution calling for the general election and the very quick reminder here and it's all very carefully uh defined in your packet but um we are are participating in the general election
this fall we have several seats that are up for reelection and um it's a formality but it's one that we um engage in to make sure that we are in fact on the ballot in November um it all it's all very clearly spelled out in your in your board packet Tim do you happen to
have that um motion I move that the board approve the resolution relating to the election of school board members and calling the school district general election second second we have a motion in a second is there any further further discussion on this topic Eric if you would yep Tim I Jolan
I Lori I Mark I and I myself and I Five O pass motion carries very good thanks item e tonight would be the policy revisions this is the second reading and it's time for the approval there was not a lot there were more um grammatical and clerical things there were some updates relative to um statutes that we follow
but do any of you have any questions for the members of the um policy committee as it relates to that I guess it would be just you and I that have questions for the policy committee any questions you do we have any questions I don't as you said Mark it's all it's all fairly um straightforward administrative
updates from this from the msba and we've had a chance to look at I've heard nothing from anyone so Eric does have this um motion queued up I move that the board approve the revisions to the policies as presented second have a motion in a second any
further discussion all in favor with an i i any opposed that motion carries last item would be gifts to the district and same thing uh a couple of very nice gifts that were um a part of the um um receipt
of gifts this time around and uh continue to be uh just amazed at how generous the community can be um and just the diversity with which people's interests and they're giving uh follows it's very nice um want of you be
kind enough to introduce this motion motion for us I move that the board approve the resolution for acceptance of gifts as presented second we have a motion any a second any further discussion hearing none Eric please y Tim hi Joline hi Lori I Mark I and I
myself s i 5 pass motion carries item eight tonight would be to adjourn I will make the motion that we adjourn second you have motion second uh all in favor with an i i any opposed that motion carries for thanks folks good meeting
Summer's good