all right I think we're ready to start okay thumbs up all right good evening folks my name is Lori weisenberger um and we will begin this meeting of the oana school board today is Monday gosh what is it June 24th Eric
attendance y Mark Jalan and Aaron will not be with us this evening and all of those we have certainly expected so no surprises there um please join me with the Pledge of Allegiance tonight iedge allegiance to the flag of the United States of America and to the
Republic for which it stands one nation under God indivisible with liberty and justice for all all right item three on the agenda tonight is an approval of the agenda I move that the agenda be approved as presented second second all those in
favor I all those opposed motion passes Mr elstead item four our mission moment for tonight thank you madam Vice chair members of the board uh tonight it is my pleasure to lift up um and I'm putting an end to our strategic direction of high quality
teaching and learning and really lifting up our retirees from the district this year so I'm going to read uh their names tonight I know we don't have any of them present with us tonight they're probably enjoying the retired life um already but um just want to read them so um Ralph
Olsen who has been around the district for a long time in fact he was a classroom teacher for 30 years and then took on different roles with custodial help and so on uh has finally retired uh so uh Ralph olon uh Julie Johnson uh
Jeff AES Julie Brown Cindy Pelton Dana vadder Doug wanas Beth Owens Beth philson and Katie hland many of these retirees especially that are teachers began their careers in oana and stayed
here for the entirety of their career including uh Katie holzerland who was a kindergarten teacher at Lincoln and Katie started her teaching career here in 1987 and taught till just this past spring so again I just really am
grateful for uh their leadership um the commitment and passion that they have put into the oana public schools for decades and uh again I just it's worthy tonight to mention that when we say we're inspiring Excellence for every learner every day these folks f
are certainly part of that Excellence so thank you yes thank you and we certainly will miss them um we know many of them of course personally and congratulations to them and upward and onward for us right um turning to public forum Sarah
do we have any comments all right we'll move on to item six general information so for the board's um information you saw that information in your packet enrollment reports we see routinely any comments or questions all right we'll move on from
there item seven these are all for discussion now no action on the next three items or so um Mr elad can I turn it uh is our guest here yeah not I was just going to say our um our presenter from aers is not quite here yet he's in
route um and so if I could just ask for maybe we could go through a couple of other items then come back to that if that's okay during information abolutely absolutely let's go on to Item B board Forum um Elizabeth can I start on your end please sure uh just that I will be
absent for the July meeting and my 2021 o OS graduate got married last Friday oh congratulations to you that's awesome you've been busy then on many fronts yes that's great all
right Eric anything from you nothing for tonight all right Turn to You Tim um one thing I probably didn't mention at our work session I had the opportunity to be at the uh ALC
graduation again this year and it's just a kind of a highlight for me to go be part of that and uh see all those kids that have worked hard and kind of followed a different path but found their way to a graduation and a diploma so it's just it's kind of uplifting good
for you sorry to have missed that one see our our band represented up there in the picture they looked outstanding did you attend the parade is that what your yeah yeah and no rain I haven't missed it in six years for you excellent glad to hear it all right let's look um just
move quickly to item B1 I don't know if there are any um Schoolboard committee meeting reports there were some in your packet I believe for review um we will maybe just move on the work session report is also in your packet and then
um policy revisions again I don't know Tim did you have any kind of comments from the policy committee yeah I can just kind of pretty much everything that's a first reading was either just reflecting uh legislative changes that came through msba or were just wording
changes there really isn't much that's U of substance of changing the policies at all but just making them right with the uh mandates or just updating wording so I don't know if anybody has anything in particular but they weren't that interesting well Sarah does a nice job
of summarizing those at the outset there for you so please take a look at those before our next meeting in case there are any concerns or questions so quick question on those of course so um I was just wondering because it's the student discipline policy corporal punishment bullying prohibition um at at what point
or some point do we get any um incident reports or things like how do we know these policies are effective in doing what our schools need them to do so um as of jul at the end of June for July 1st we are responsible for doing
something called the discipline incident reporting system and so we upload all of our incidents into the program and then Department of Education disaggregates that data for us and we'll send it back to us that will be part of our data Retreat great uh coming up in late October early November uh but it takes
some little while to dis agregate all of that so and of course there are a number of things impacting that this year including that there was no suspensions for K3 students that were allowed uh by law and so um all of that will be pulled apart and will be available at that data
Retreat and will that be an annual thing the data Retreat yeah yes or no no no the sorry where the reporting and we get the summary yes that has been it has been annual for a number of years uh we do have that data but the only thing that we really um release publicly is
the number of incidents because of some of them um and it it does we differentiate between them but any further digging puts it at risk of data privacy so sure okay okay very good thank you all right then I think with
that uh we finished the policy revisions or folks will look at that shall we step back to item a are we ready yeah that'd be great thank you um uh Matt Hammer is here from aers Financial tonight and U Matt I'll ask you to actually come up to the table here uh there is a
presentation that was put uh into your uh folder that should be up for you and you you can actually Advance them using I think the mouse or the um yep there you go so again Matt's here for mailers at our work session uh his colleague
Jeff cely was here kind of stepping in um and there were some questions and so um we wanted to bring Matt back to explain kind of um what's being proposed with a potential Bond project that um and the tax impact they're in so I'll
let Matt take it from here thank you have mic microphone on you here sorry thanks it again I know in the okay I think we're ready now right everybody hear me bring it a little closer to you if you can man that's there we go
[Music] perfect uh so good evening everybody Matt Hammer uh financial adviser with Ellers um this evening we're we're going to uh summarize some of the information that was presented and then ask answer any questions that the board may have
about the proposed projects um that are being proposed uh as part of uh some of the work that COGIC has done um I have a brief presentation that will just go over to to provide some of the highlight highlights and then um we can take any
any any questions as part of the process at the end um our agenda really is is that we're going to touch on the district's funding um specifically long-term facilities maintenance funding and um every year the district's uh approving those 10-year plan documents that the
board's accustomed to seeing and as part of that uh We've uh the the district's identified some projects that can be funded as part of that overall plan but I think we'll also just talk about that as a whole um a little bit touching on the district has some limited funds as
part of that program um and as the high school is coming online uh those funds are actually likely going to um decrease a little bit as part of that overall program as well and then we'll talk about the overall financing the proposed projects there's two components um the
component that we're proposing to fund through the long-term facilities maintenance program but then the statutory change that's come about um with a law change that's happened since the vote happened back in 2019 and then just High Lev talk about the tax implications for the proposed Property
Owners as part of the overall plan um when we start uh when we think of uh school funding in um for school districts across the state um most people are think about the general education formula um but the long-term
facilities maintenance Revenue program was something that was newer to school districts that started in about 2015 and prior to that time school districts admin Minnesota really didn't have a lot of Revenue that was dedicated towards facilities projects um and in its infancy this program actually started at
less than $380 per student and phased in over a three-year period and now it's been at that $380 per student level since uh about fiscal 18 so it hasn't moved since that time um that's about $2 million in funding that the school district gets on an annual basis to put
towards projects um and uh you get that full funding as long as your average building age across all of your square footage stays um above 35 years of age on average so um the district has been receiving that full funding but with the
high school coming online um over the next couple years we're looking at about a $250,000 reduction in that funding as that average square footage drops below that 35 years of age um with that uh projects also can be approved for uh
projects that are over $100,000 per site uh those three areas that the legislature has authorized school districts and this was actually in place prior to the ltfm program so school districts have been able to to look at these types of projects as part of what was called the old alternative
facilities program as well um but those three areas are indoor air quality which this is what we're talking about the McKinley project um fire suppression projects and then asbest removal um in the two areas there is some asbest removal as part of the project that
we're talking about as well that those qualifying projects that have identified are about 5.8 million um and we'll talk about how we plan to to fund that as as part of the information that we have as we move
forward uh the other component that uh we're going to touch on is a a legislative change that has happened since the 2019 election um and that change when you when we think of the ballot that was presented to voters the ballot set $112
million of authority um when the bonds were issued at the time uh there was an overriding limitation on what could be deposited at a construction fund and since that time that limitation has been removed which leaves about 1, 970,000 of authority
that the district can access to put towards projects and um districts across the state of Minnesota have been uh utilizing this Authority as they're trying to close out projects districtwide that that meet the meet the um specifications that were put forward
in the ballot and if you think of the ballot overwriting uh question said acquisition EMB betterment of sites and Facilities so there's very broad Authority for the district to to get some needed work done in the district uh as you look at um trying to get your facilities plan um in a good place when
you kind of look forward from a long range perspective can I ask a quick question so I'm just trying to wrap my brain around this whole concept so the 5.8 million comes
from uh where're okay so that's the estimated cost for yeah so that's the McKinley project that's about 5.6 million and then there I mean about 5.3 million and there's about another $300,000 this ASB
bestus abatement that the district was looking to incorporate into the project okay and the and then the bond amount that's the bond amount with cost of issuance and other things that go into getting us to the 5.8 authorized amount um so when we think of that right
that authorized amount would be about 5.8 million but when we would get to sell there's likely going to be a reoffering premium other types of things that will be uh part of that Bond sale um but if we were uh authorizing the board to make sure we had enough money for the construction fund that would be
the authorized amount um that would go on uh the approval that would come back in July and maybe I can just clarify I think it's more than just McKinley isn't it the oec as well or yes yeah it's the oec and the McKinley okay
yep yep and then just in the very beginning the ltfm revenue so that 380 per student is that coming from the state there's a portion of that comes through local Levy and a portion that comes through state aid so that's been in part of your Levy since it's been in
place got it um and about about 50% of it comes through and about 50% comes through local ly okay and then the 100,000 or more per site is based on need it's based on uh Authority if the
projects qualify under the statute which these projects do qualify under the statute for additional Levy Authority if they meet those three areas with indor air quality either asbest removal or fire suppression okay and those will be incorporated into the 10-year plan and
then the Department of Education approves those projects right um so there's a narrative that gets submitted that uh the district would work with site logic to prepare and and get submitted to the department for approval so then CU I I believe the pool project
costs are going to be included in the total once we get further down so as assuming then that's going to be that would be utilized with the 1.9 million of the voter approved from the 2019 election that's the idea
right okay good thank you yep yeah so when we get to the bottom line right so the 5.8 million that we talked about plus the 1,970 that's a total bond amount of 7,770 th000 in total and when we look at
that structuring the gray barss in this bar represent the district's existing commitments um that including the high school that's that's being paid um and then the orange in the in the white bar there represents the uh new bonds that
would be structured on top of that existing debt so we're looking at a 16-year repayment period or 16 tax levies uh to repay the bonds when we look at factors that are going on I um and we've Incorporated this into part of our planning uh based
on preliminary information that we give from mindor uh preliminarily the district's overall tax base is expected to grow by about 8% um and that's market value um and we know that um some of that's going to be
existing properties right so that's existing assessment growth um with businesses in uh commercial property agricultural so on and so forth it's going to differs differ based on your property and how the assessors assessed it but we're also trying to uh look at
capturing the district's tax uh other pieces that are going on in the tax base and this is probably the more important piece that we're looking at when we when we set those uh increases or assumed increases in the in the in the district's overall tax base with new business new homes and improvements to
homes um so we think of improvements to homes it' be um people doing remodeling and that was a common thing that was happening when rates were really low where people were making improvements to their existing properties um with either um home equity lines and and making
those improvements um so on and so forth but you also have new homes that are going up in the district as well as new businesses so those uh new new properties help to offset the taxes for existing Property Owners um and that's part of what's been going on as we look
at The District's tax rates over a period of time so when we think of the district's overall Levy which is different than other municipalities most of that revenue is generated by enrollment um or the district's Debt Service Levy which is fixed so if we
think of that chart that I was just on um those Debt Service levies uh were set at the time the bonds were sold as part of the high school project and that Debt Service Levy remains consistent over the period of time um also with District's enrollment
as your District's enrollment has uh been uh on a slow decine a little bit those levies or overall levies have been coming down albeit that there's some mixes that are happening when we think of state aid but overall the district's not receiving any additional Revenue as
the district's tax base is growing so as new properties come on that's helping offset um taxes for existing Property Owners um and that's been happening over the last number of years since the bond has um been approved um back in 2019
that started with taxes payable 20 when we look at our plan we're we're assuming some growth and this is the growth that we're really trying to capture is that growth that's uh for new business new homes and improvements so as that plays out when
we look at uh the tax impact for the proposed plan and this is the uh both U components um the total of the two bonds is 7.7 million our assumed interest rate right now is uh
4.75% um that still likely has some cushion in it um as we have taken some uh sales uh yet this week even and then we're looking at a 16-year repayment period each of those properties is classified into a different property classification type we start with the
residential homesteads and you can see the tax implication I'll just point out the $250,000 home uh that's about average right now for the school district uh we're looking at a about a minus $3 annually for the residential Homestead
and talk a little bit of how that's kind of playing out as part of the overall plan uh you can see commercial uh on a $500,000 commercial property uh is about $65 a year and then you can see the egg tax impact and I'll just uh touch on
$1,000 an acre which is about a 12 cent increase per acre for that property um for for an egg Homestead a couple things that I want to touch on here um one uh there's the homestead exclusion that was talked
about a little bit that's uh a dynamic that's changing between ta taxes payable 24 in 25 um that Homestead market exclusion has been increased um from $76,000 to $95,000 start and that goes
up to now 517,000 two which was uh topped out of about 435,000 um previously so 's some impact going there the other piece on the egg Homestead side um there is uh what we
call tier one tier 2 that change is going on which is uh been changing from about 2 million to three and a. half million so the first tier of egg uh $3.5 million of property now pays at a lower class rate um which used to be at 2 million the other piece that I think is
important to point out here is that all of this qualifies for the a school credit um and so these bonds with the existing bonds and the new bonds would both qualify for that that program uh came into play in 2018 and then uh the
taxpayers or the Egg property owners were seeing has been seeing that benefit uh since the election has pass so when we when we look back to taxes payable 20 uh that was at a 50% level or 50% credit level in any Debt Service levies and now
that has been phased up and we're accounting for that reduction at 70% as part of of these tax impact estimates so we think over time right and um you can see it in some of the information that even was presented as part of the truce and Taxation last December um that the
egg taxes outside evaluation changes as compared to the rest of the tax base have been coming down on the district's Debt Service Levy since that time so can I just clarify what I think I heard you just say all of those particularly in
the egg category the numbers reflected in the chart already that reduction those like the egg to school credit and so forth that we're well aware of which is which is great and lowers the impact right y for our taxpayer but I appreciate that thank you yep so that's part of the part of these figures and
that's factored in yep um excuse me how many new homes do we have to have to actually be able to see that impact lowered like how many new homes yeah how many units well the the overall impact is is
from the overall perspective is going to be about what we're estimating here right we can't predict how many new homes are coming as we move forward um as part of the taxes as we look forward but this would be the estimate that we're putting forth for taxes payable 25 based on the existing conditions of
properties throughout the school district so I have another question about last last time we got the two presentations and in the um the mysite lot or mysite IQ chart that was presented for our district it said the
total ltfm need um for 2025 was 8.2 million and the the Total Bond money that's left after the fees and such is 7.6 million so I'm
again I'm just trying to understand the the numbers and I might be missing something yeah I can't speak I think I can speak to it and you guys can help me on that if if you want but um a portion of this we're looking at
funding with additional Revenue right so that's about $5.8 Million worth of projects the other portion my assumption would be coming out of existing ltfm Revenue either through the revenue that you're going to receive which is going to be a route $2 million for FY 25 and
then any residual fund balance that the district has to put towards those projects so we would use our also CU this is on top of our existing ltfm budget which is roughly $2 million a year um so this would be added to it to get to that amount
um and just so I understand or clarify the reason we're doing this is because of the the needs reported by the site logic company correct okay yeah and we do actually have a a representative from
site logic here um tonight if we have further questions um but if we were back to the work session uh particular at McKinley we were looking at the age of the equipment that has outlasted its life cycle um and we'll start failing in
the other piece with associated with that is the indoor air quality that's compromised as a result of that failing equipment and so that those were the big projects at McKinley and then at the oec if you remember some of that project was completed with the 2015 bond that was
passed but there was only so much money set aside for the oec building this indeed helps us understand that we're going to use the oec building moving forward in the future and so this helps sort of complete those projects yep
okay yeah so when you think of that overall kind of need then the district gets roughly it'll be a little bit less than 2 million ongoing right so this when you look at your overall long-term facilities plan really helps support that funding to to get the district on
track when you look at the overall needs assessment that was done for the district and if I might comment um the pool projects are incredibly expensive and it's a very specialty it's a specialty sort of construction what we fear is that we do
have a a need to fix the pool right now um and without those we just can't they would be it would be dysfunctional for us nonfunctional so so but we also recognize that we don't get enough long-term facility maintenance dollars on an annual basis we would be putting
off projects and deferring maintenance on other projects to finish that um and then we're playing catch-up all the time and so um part of being able to access that remaining Bond Authority was to indeed satisfy that so we could use that
as a one-time um along with other projects that might be available to us um but again the Crux of that would be used for pool yeah so overall this is the the tax implication that we're looking as part of the uh as we look forward to getting
the funding um as part of the plan so this is timeline and we looked at this uh slide uh earlier um as part of that to to to get the $5.8 million approved as part of the plan the district would include those Debt
Service levies as part of your long-term facilities maintenance program or your long-term facilities maintenance plan that gets us submitted to the state of Minnesota um that's scheduled to happen at your July 15th meeting um we would incorporate those death service levies
as part of that plan and then we're not looking to sell the bonds until sometime closer to when those funds would be needed because there's no sense in paying interest on the bonds until we actually need the funds so we'd be looking at a a bond sale that would
incorporate both components sometime early next winter um and that's typically a good time to be out in the market um and we always are monitoring those things based on market conditions but it's normally a good time to be out in the market early in a calendar year
um because for various factors that are going on in the bond markets um and then those funds would be in hand to to put towards projects for for next summer is the concept all right so was that yes thank you so much complicated topics but
important to uh fully understand so I appreciate you coming back and helping us um any other any other questions tonight again there's no action on this item formally tonight so you can still Ponder and ask Mr elstead or whomever if you have further
questions all right with that thank you thank you so much for driving down in the rain all right moving back then we are on item8 um Mr elad can we turn to you for the administrative report yes uh I'll
keep it brief this evening just a couple of things that I want to highlight for you the biggest item is is that at close of day tomorrow the district office on Bridge Street uh will be closed um and there's a couple of timelines I want to make sure that the board is aware of as well as members in
our community um one of them is so from Wednesday morning um through July 2nd close of day on July 2nd the district will not have any operational phones because we have to move the servers from the current district office
to the new district office and that all of our phones are operated within the internet um so we will not have phones uh nor will we have access with any of our uh Wi-Fi or anything like that in any of our buildings and so the district office will be closed as well as all of
our other buildings will be closed uh probably through the July 4th week for sure um we are looking at um so July 2nd is when we hope to have phones and computer service back but we'll make sure we communicate that but there's a
couple of other pieces we put in place one of which is if people were to call the district office number it rolls over to a a cell phone that we're using that has a it goes automatically to voicemail and the voicemail indicates or as a message
indicating that the district is not cannot receive phone calls and so it's directing people to access people through email uh to make sure that they get their needs met during this transition time um the district office
itself will be closed to the public the new district office until Wednesday July 10th we have um we're moving servers we're moving people if you went to 515 West Bridge Street right now all you'll see is boxes stacked to the ceiling in
places cuz we're moving a lot of stuff over there it is our hope that next week and again I also want to just be cognizant that it is a holiday week next week and so we've got some people with planned vacations and so on so we're trying to get through next week with
just move in getting things set up we'll need a couple of days to get started the 8th and 9th of July to kind of get all of our systems up and running and then we're open to the public on Wednesday July 10th again at the new space so we're in a little transition here um I'm
really grateful to uh Bob Olsen and his staff for the work that they've done to put our new district office on time and on budget um I that's a it's going to be a really great space something I'm most excited about is having all of our folks in one space uh it makes us more
efficient and I think more effective as well so I'm looking forward to that opportunity uh so that's all about the district office I'm going to pause and ask if the board has any questions about upcoming closure and so on for us maybe just one clarification
um I think I heard you say that email is fully functional so if folks need to reach staff members that might be the best way and and of course with vacation and the holiday right you know it'll it'll be what it is but you're open for business but email is the best we've jumped into the 21st century so our
folks will be working from home uh cuz that's where they'll have most of their Wi-Fi access or wherever they choose to work is where they're going to work but that's the best way to contact somebody at least for the next couple weeks is through be email and there will be messaging on our
website it'll be the first thing that pops up uh to kind of give people that information as well very good so and then I wanted to just a couple other comments here summer school update uh we're ending our High School summer uh program tomorrow and then when we come
back uh we'll start our K5 and 68 summer school programs then we start our migrant Ed program so the year never really stops we just keep on rolling until we get to Mid August and that's when we kick off our activities again and get those items started and then the
last thing I wanted to point out um was just really a moment of Celebration so Carmen jley uh was a girls golf state champion this year uh made oana proud again and I'll lift Carmen up uh cuz she's only a sophomore
I believe and so um when Carmen comes back to school in the fall I do want to lift her up during a mission moment uh it's pretty cool to be recognized individually uh like that in the state so really cool so thank you that's all I have tonight that's exciting thank you
all right we will move on then to item eight um and this is the board consent agenda remember we typically will approve all three of those items together but we can certainly pull out any one item if there are questions or concerns we have the uh the minutes from our last meeting the dispersement report
and the Personnel report all of which were in your packets for tonight so um Eric this is a roll call vote I move that the board approve the consent agenda second all right we have moved and second Eric can you do the roll call
please Elizabeth hi Deborah I Tim hi Lori hi and I myself an i 5 O pass thank you moving on then to item nine um each of these again require board action there's a number of things here and I know Mr elstead will help walk us
through each of them and I'm assuming folks had a chance to review the materials as well so item one uh you just heard the presentation about those indoor air quality projects at both McKinley and the oec building as well as the pool restoration and other long-term
facility priorities for the school district what you're being asked to consider approving tonight is not the funding portion of it but you're being asked to approve the scope of work um as Matt had indicated briefly during his presentation there's a narrative that
needs to be created for the Department of Education uh by July 1st so that they can get their process started uh to make sure that they approve all those projects and so on and then again the financing piece will be lifted up for your consideration on uh the 15th of
July um but again what you're being asked to do tonight is just approve the scope of work that again calls out uh McKinley the oec for indoor air quality and pool restoration and there are if there are any funds left over we would be putting that into our long-term
facility needs within the district I I can say from facilities committee that we have been reviewing and going over all these documentations and we agree with the recommendation presented to the board appreciate that if I may add one other piece and this is just maybe more
uh from the superintendent I'm recommending that um you approve these items and my recommendation is based upon um when we were running bond campaigns what I heard from numerous citizens in our community is that we want to make sure we're keeping our
buildings up keeping them up doing the maintenance taking care of them along the way because if you look back in the history of the community there have been a number of times we've had to defer maintenance because other things came up emergency projects and this is one of
those items that allows us to not have to defer things and we can keep up to-date and moving forward which is going to be better for the community in the long run uh because we have beautiful buildings we've done facility improvements and now we want to make sure that we're keeping them up yep
appreciate that thank you all right um so I need a motion on item a the indoor quality I move that the board approved the indoor air quality projects to occur at mcky elementary though time on education center the pool of restoration
and other long-term facility maintenance priorities in the amount of 7,770 th000 I have a second second any uh any further discussion all right with that all those
in favor say I I I all those opposed motion passes um Item B casual worker pay Mr elstead yeah thank you Chris P available this evening but she wanted to highlight for you that the Casual worker PR
schedule is those people that we pay to do scoreboards to supervise events things like that that are not within any of our other contracts there were two cells I believe that were improved with this actual so uh piece within that so about
a year ago you approved a larger um group of the Casual worker pay and these are just sort of some cleanup from ones that um hadn't been addressed in the last uh update all right is there a motion I move that the
board approve the 20 2024 2025 casual worker pay schedule as presented all right it's been moved in seconded any discussion seeing none all those in favor with an i i all those opposed
motion passes moving on to item C the 2024 25 preliminary School Board schedule you heard from Lori BS um at our last work session the preliminary budget this is something that requires your approval
before July 1st and so we're we're right up against the but we always do that we run this right up to the end to make sure that we've Justified and Lori has done with her staff has done an amazing job of kind of looking under every Rock and things to make sure that the preliminary Levy is certainly right on
target where we wanted to land we are we do know that we are going to be spending down our um unapproved at this point um we have we have to be mindful of that and I know that the finance committee walked through some of those steps as well about how that might look moving
forward y but again what you're being asked to consider approving tonight is just a preliminary uh budget for the 2425 school year excellent and I misspoke thank you for correcting me so yes this is the uh the budget and again we had an opportunity both in the finance committee meeting to to to dig
into this deeply with Lor's help um and then also last time at our work session so hopefully um we all understand what's going on so um is there a motion I move that the board approve the 2024 2025 preliminary budget as
presented second all right moved and seconded I'm not sure who gets credit there but we'll let that be uh any further discussion on this motion seeing none all those in favor I all those
opposed motion passes all right now we will move on to item D the school board meeting schedule so what you're being here being asked to consider approving tonight is just a schedule that follows what we put in place for the 2 and fourth Mondays of each month you'll see
that the corresponding dates were listed within the packet for you I want to just highlight a couple of nuance nuances one of them is because Veterans Day falls on Monday November 11th we are not allowed to have a board meeting on that day uh we should be celebrating our veterans
anyway uh so that month meeting would be moved to Tuesday November 12th now that does have a conflict with the city council using these Chambers and so more than likely we'll be using another space in the district uh for that meeting uh but I want to call your attention to that and it will that is a work session
by the way anyway uh and then also in May um as the fourth Monday is Memorial Day um we would be moving meeting to uh Tuesday the 27th which is actually what we had to do this year as well uh because of that same uh situation so
again uh what you're seeing is a proposed meeting schedule of course as a board you have the authority to add meetings and change dates if emergencies pop up but we just want to make sure that we stay in in um stay in line with what was approved at the last organ
organizational meeting y um Mr ston I have just one clarification in the month of of January you know we often we'll have that orc meeting early and then do we typically follow it with a work session that same night I
don't recall I just saw the not on here we have done that where we've done an organizational meeting first and followed it up with a work session y um and again um that will be the first meeting where uh we may or may not be seating new board members um so again um
I encourage the board to consider a work session that night because or meeting typically doesn't take that long and we having work sessions is really important for the board to try to dig into topics so sure so at this point there's we'll assume it's on the sixth and of course
the board can make a change certainly could add a work session if need be notice and so forth yeah so all right I move that the board approve the 2024 2025 school board meeting schedule as presented second
all right it's been moved in second in um any discussion all those in favor I all those opposed motion passes item e Minnesota State High School league now if I recall Mr elad the next few here
are really a result of sort of this end of fiscal year I don't know if it's clear to you but we're at the end of our fiscal year um as a school board and District so some of these are related to that any comments on the state school um and and as you mentioned uh the Minnesota State High School League membership is an a fiscal year
membership and so it comes due on July 1st this of course authorizes us to participate in inter in Scholastic activities and Athletics that are sponsored by the State High School league um so pretty self-explanatory this is one that we have been doing for
a number of years yes um but I would ask for your consideration of approval of course and we enjoy the activities our students get to participate in so is there a motion for this one please I move at the board of approve the 2024 2025 resolution for membership in the Minnesota State High School league
second Eric this is a roll call yep actually can I just of course any discussion yes um so I just noticed that they're asking for Representatives um for they want a board representative for the high school to make decisions um an activities representative and advisory
committee and those are all those names are already listed on the form and I'm just wondering how those names those people get chosen and if they change and just I would like to be aware of whatever decisions are being made on
behalf of the high school yeah so uh at the organizational meeting is when there may be a change made to that committee structure MH um and then people can buy for those spots um typically the State High School league updates um will come through the Schoolboard Association as
well um but we can certainly provide them they provide I think it's a monthly um report to us based upon the actions of the State High School league board of directors okay do you know I mean I know um chair Sebring is listed as the main
representative so he's not here to answer the question but how often does he get asked to vote on something uh typically once a year and it's basically to look at because they have a board of directors structure um that has it's actually
legislatively approved about who gets to sit on the on the State High School league board of directors and they might have a new person that leaves the board of directors and somebody or a couple of people that are looking to fill that spot that's typically the only time they
have asked a board member that to vote sure and how about this the student rep and the parent rep that are chosen on the advisory committee are is that from the district or from the State High School league um on the Minnesota State High School
league those are chosen by Mark oerk okay um and we try to find uh someone who is a junior going to be a senior um that has had experience with high school activities um and the parent representative is typically he'll put
out an inquiry to parents at the um fall meeting if you will of parents that are there for uh the mandatory activities meeting about parents that are interested okay thank you all right thank you so any further discussion
questions on that one so we have a it's been moved and seconded all those in favor roll call oh thank you roll call Elizabeth I Deborah hi Tim hi I'm Lori I and I'm myself an i 50 pass very good
thank you item F Minnesota Schoolboard Association membership pretty self-explanatory this is just your annual membership to the school board um Association uh to keep up to date with policy revisions as well as professional development opportunities for board
members yes and I will just say I think this one is well worth it for what it's worth we see a lot of value in that so so I'll do this one I move that the board approve membership to the Minnesota school boards Association for the 2024 2025 school year second all
right it's been moved in seconded any further discussion on that one seeing none all those in favor I I I all those opposed motion passes item G schools advocating for fair funding so this is
formerly schools for equity and education um I was part of a small group of uh members within this that have changed some of the structure within it including the name um it more accurately reflects what the organization does
which is indeed advocating for fair funding particularly for districts that have lower tax bases um what we're always seeking is some sort of equity between uh what larger districts get and what we get because the zip code of where your students reside shouldn't
matter with the amount of State funding that's received and so I've been a b Advocate on this on behalf of this effort but we've made some changes so again what you're being asked to approve tonight is just simply our me our ongoing membership with what is now called the schools advocating for fair
funding I guess for because it is $7,000 membership fee seems like a lot to me but not really in the grand scheme of the whole budget um so is there is there a way to um be more specific in what what it what what
it's worth so that what we get for the the $7,000 annually as a district is uh we have an a um lobbyist uh that works at the capital to try to again fight for this topic uh with our legislators um
there's also um quarterly meetings that provide some professional development the other part that is incredibly critical for us is the uh data it's a great data source and so there's a lot of comparative work that's done uh with the staff at at saff um that helps us compare so when
you look at um how much uh our taxpayers are paying versus someone who's in a more metropolitan school district it makes a case for the lack of funding Equity that's there and so again I think the membership again lobbying is the biggest part of it so that we have a
wellknown own lobbyist at the capital that's advocating for us you know and I might just comment I remember so I was more involved with the c group and would attend some of those sessions but I think like the egg to school credit I'm sure there were other lobbyists involved but that's a prime example of where that
really supported our district and helped our taxpayers here in rural districts right where we have egland um so C the former um group you know was a key part of lobbying and educating legislators on that topic so well worth the 7,000 that
particular year and several probably since then I testified 11 times um on behalf of the egg to school credit and it was because we had a really good lobbyist that was able to get uh superintendents in front of committee members and again we think about the impact that that for our community the
egg to school credit is is huge um it takes the burden off of our uh agricultural land owners so just that value in itself of being able to move that legislation um is um a part that makes it worth it as well and I don't recall but this is not
unlike what we've paid in the past for this particular organization this actually is a bit reduced from what we used to pay okay the fee structure was changed they made some we made some um changes within the operational staff uh which has allowed us to kind of reduce
that but still get those same Pieces good good discussion all right any other questions question s otherwise I'll entertain a motion move the board approv membership for the 2024 2025 school year to schools
advoc advocating for fair funding second all right moved and seconded um no further discussion all those in favor I all those opposed motion passes item G policy revisions um
reminder this is a second reading on these so we saw these a month go um any questions or comments all right well sorry oh please just a little thing nothing major
but I just noticed in reviewing the public data data subject requests there is under cost it does say that um public data charges for copies need to be paid in advance so I know in
the past the district has had to assume cost for data requests but um but anyway I just wanted to clarify that yeah so somebody we provide one copy for review at no at no charge to those requesting but if someone were to request a copy that was going to
leave our district office um then indeed they would have to pay up front for us to make that copy about it okay mhm good clarification all right is there a motion I move that the board approve the policy
revisions as presented second all right moved and seconded no further discussion all those in favor I I opposed motion passes item I resolution for establishing dates for filing affidavits
for candidacy so what you're being asked to approve tonight is we have a filing period that is coming up uh July 30th through August 13th we do indeed have three members that are up for election um the seat of Miss bandal Mr Jensen and
Mr Schuster are all up for election in 20 November of 20124 and so those uh folks that are interested in being a candidate need to file at the district office uh between July 30th and close of day 4:00 on August
13th and that's at the new district office yes 333 East School Street thank you all right I don't think there's any discussion on this particular one is there a motion I move that the board approve the
resolution establishing dates for filing affidavits of candidacy second all right the motion has been moved in seconded this is a roll call vote so Eric if you would yeah Elizabeth I Deborah I Tim I Lori I and I
myself an i five will pass all right motion passes and item J gifts to the district love this item there's always on it it's always a great report just want to call one item to your attention we have an ongoing partnership with the male clinic Health Systems this is part
of their the $15,000 that you're being asked to approve tonight uh is their annual uh career Pathways uh installment if you will uh they've been a great partner with us and in turn um we have um a very high functioning nursing and
Medical Careers program as one of our Pathways right now and so uh and speaking with Dr Ray Roby here not too long ago they're very pleased with uh their investment um and feel like um it's having an immediate impact uh for
our um students and community so excellent yep yep it's always a good one I move that the board approved the resolution of acceptance of gifts as presented second all right it's been moved and seconded any discussion all those in
favor roll call uh this is a roll call Eric yep Elizabeth I Deborah I Tim I Lori hi and I myself an i 5 pass good thing you're keeping track ER all right do I need a motion to adjourn
or I I move we adjourn thank you second anybody second all right all those in favor I I all those opposed motion passes your adour