uh if anybody no okay we're with our agenda um which is number five A and we will open that up to
uh I was saying our city attorney city attorney yes they should be able to plop update sure so uh we have had a problem of meeting with the FA not only the regional or airport but super
um basically to discuss what is left the airport spot transaction uh they were very detailed in terms of what exactly they were looking for um unfortunately the uh previous appraisals that were done by
Cookie and Associates there were some discrepancies in terms of the acreage lining up with the valuation and that obviously raises a red flag with the FAA all of those things need to be consistent across the board so we have
had to make some changes um and supplement and um amend the existing contractual agreements i want to thank uh Kelly Douglas and Jeremy Alexander for working so cooperatively with the
city on behalf of their client Jeff Nations um to once again seek an addendum um that would extend the closing date on the contract we are almost there it has been an exceptionally complex transaction which Andrew and Matt can verify i also want
to thank Bacero um for really having my back on the details with this matt especially um has just been absolutely wonderful in making sure that we're submitting an accurate package the package has been transmitted
to the FA i did um receive from Miss Clark um confirmation yesterday that it was received even though it was two weeks ago um but they they have received it you know they're they're not moving quite as quickly as we would all like but we have um an extension uh through
90 days we're really hoping fingers crossed that we can get this across the finish line by June 1st um I have uh transmitted the draft um purchase and sale agreement over to our closing agent
um at FAA title and abstract so we're there uh it it just has to go through the FAA approval process on the last bit of this this transaction and I don't know uh Matt Andrew if you want to add anything contest really you don't you
don't want to weigh in on this really comments other than a lot a lot of effort a lot of details as you as you mentioned if any description or area or dollar value
doesn't line up on all the documents DFA stops the process okay so I'm going to take the uh old terminal building report with Mr y backing me up hopefully
so definitely so I just kind of wrote something out for myself so wouldn't miss some pertinent detail and um also Miss West and M was good well first of all I want to thank the collaborative effort that's u been embarked upon by
Douglas Burns uh Jeremy as well attorney and airport manager so since that meeting in December 2024 what we realized is that airport operation has grown and literally they need more space they have more employees now and um
there um as we dug into it we realized that there were two um items of correspondence one had been directed to Mr jeff Nations back in August 2020 and there was another one to Mr russ also in
2020 October 2020 so both of them literally have been given some kind of indication on uh Jeff Nation's part of a uh interum use of the old terminal and on Russ's part as he meets certain
benchmarks that he would then be able to move in as well now therefore Mr russ was extended a lease for where he is currently uh Mr the nations does not have a lease right now but both are paying for the use of the premises uh Mr
russ have now met the stipulations that were extended to him back in 2020 and and possibly have an inherent right of refusal and and it was stated that he does have the right of refusal for the
old terminal by the prior airport manager so what I did once I figured all that out I personally met with the airport manager to try to better understand the dynamics of all the moving parts and relationships and why
we should be aware of this that and the other i did also send the public works director over here to see if it's possible to reconfigure this building to accommodate both the aviation use and airport manager use um the cost factor
for that was like more than 500,000 in order to do it so uh I did also meet with Mr jeremy and with our city attorney to further discuss the matter uh Mr alexander did assist us with saying well maybe we can put a modular
building in up and we could consider you know aviation being there that would give aviation more space uh from what they currently have possibly 1,400 um and he was going to pursue securing a modular building from the
school board and see if we can roll with that um I did schedule a visit with the old terminal to figure out the usage and determine if there's compliance with FAA because that was the main concern that
the airport manager uh was was expressing uh we did not we were not able to really determine that aviation usage legal did some research trying to figure it out as well subsequently I met with so I'm sharing with the board so
you can know all the due diligence that we have been doing i did meet personally with Mr russ and not only did I meet him on the phone but I met him personally with Dave uh the airport manager again he stipulated look I'm growing i want to
stay here but I'm growing uh where he is now the space is not adequate uh he did not really say he wanted to be in the old terminal he just pretty much said he would consider that modular option and he understood the need for the space uh
uh there was a review of the airport master plan it does not include a modular building even though our engineer did uh identify three possible placements for the modular building and
one of which uh Mr russ was pretty um in agreement with um so there was a lease that was developed with Vijay the Douglas firm they did uh prepare a draft however the airport manager emphasized
that we should use the standard lease format that had been uh provided to other um tenants so here's the point airport manager was given the assignment or task of trying to secure with me uh
grants not grants but quotes for a modular building if we had to go purchase it ourselves preliminary quotes are like 75,000 minimum for a new one 48,000 for a used one uh we are So now here's my
basic recommendation or suggestions um looking at cost versus benefit and also meeting with the various commissioners etc uh I think we should continue the research that we are in the midst of uh however uh because and only
legal can help me more with this because the aviation uh correspondence from Mr john UL does kind of give him the right he has the first right to accept the usage of the
old terminal once he has met those stipulations this is where we are mr russ um either have to accept that he's going to be the right of refusal we need to offer it to him this is me talking legal
needs to perfect whatever I'm saying but um if Mr russ accepts the offer and says "Look after everything I think is best for me to utilize what was offered to me
in October 2020 and move into the old terminal if he accepts that then we would then have to figure out or or at least respond or speak with Miss Donations or his representatives about
the fact that the interum the interim period has expired and that now airport needs that space for its operation primarily for the usage of the aviation school uh then Mr airport manager can do
whatever he needs to do with minor renovations here for this building moving his staff around to become more effective now the cost is minimal if Mr russ say he wants to move over to the old terminal because it's not much much
to do um however if Mr russ say "No I don't need the old terminal i like the idea of the module building then we would pursue that so this is the best that I can say to you all about the efforts that we have done
collaboratively um between all parties concerned and I think that at this point uh airport advisory board and airport manager needs to determine what it is you all would
like to have done yes sir so the module building what space will that be what size so uh our engineers here he did give us ABC and the one that um would you like to address that you said size
so about 1,400 square f feet right 24 * 60 144 currently 14 square currently 600 700 yeah so it would really double their space and the full terminal is
what size i think it's about a little bit smaller maybe the modular not not this one the the old terminal is double this size okay so it's about 1,200 1300 or something but the modular
that that we've got floor plans on that kind of thing is running about I think 1475 so uh my thinking was that we we had this uh plan of uh innovation for the field for
the campus and we have not included much on building expansion or operations that maybe we should uh take the modular approach because it's temporary we can always change it later to allow for the flight school to the
modular building and we also want to keep our number one customer happy right and so I wouldn't want to do anything to perturb whoever is using the the old terminal right now because they're a good customer they want to invest here
we want to keep them and so by us spending $75,000 keeping the flight school going and maybe we we might even do something else you know have two modular on our way to some other construction past five
years or something u that's what I'm thinking of um I agree with you 100% and I don't think we should discount the idea of getting a modular as I brought up before from the school system they have them that are going unused now I
went out and inspected it they need a little paint on the outside to to freshen up on the inside they're fine they're classrooms and I'm assuming that's what they need next door but I don't know if that's not viable to use something from the school system if it's
not then so be it may I add something sure um one of the reasons why the modular school system might be a little hesitant for us to utilize here is because uh they didn't have restrooms that was the only item of
concern the restrooms uh but if we can you know get a modular school system that have the restrooms and I did meet with Mr uh Alexander and he did show me how from one stage uh of a the way how
it looks when you first see it and then after the school board improves it how nice it looks but the key factor for why we started researching independently was that it did not have restroom facilities
may I ask question yes please jeremy they didn't have one at the restroom they I guess they don't currently um that we had been a year ago asking you had numerous ones but I guess with the right the jockeying of facilities and
students they've managed actually the one we visited uh was in at Price Middle School um and there's potentially another one coming offline uh in the next 6 to 8 months but it's it also doesn't have restaurants C's point um
but I think what we're trying to do is is find out to your point the best option um and restroom being the need i think everybody um has been trying to figure out how we how we do that um but
I Yeah thank you we can figure it out where would it be placed on the That's what I was going to say next you want to tell them that so um when working with um uh Matt you know they identified three locations east of this
building west of this building immediately west of this building and the block over here coming through the main gate to the right it's right there in front of um um whiskey 3 or or uh
sellers so we identify locations um and you know the sensitivity piece of it is is this is a customers coming off the land side on the air side so which spot
works better or which spot which spot will will create the least amount of impact so if they can come through the gate go right into the facilities perfect you know um they got a parking area out here or if we do the west side
of this building you know very similar setup i think the third location out here in front of sellers may be somewhat problematic because there's not an established gate there uh and and two parking is going to be a little
tricky so um so you know if we were to go down this scenario you know east and west immediately and and actually there was even um there was a west side spot laying
side and then there was a west side spot adjacent to the old terminal building you know so you look at the dimensions of the modular the martyr modular um you know it gives that
perfect set it also gives sidewalks to give access to the ramp immediately out front so you know I don't think the location is a challenge um uh I I think that's that's a that's really good spot to to kind of work
through when we get there uh but it's just as Miss Carter stated um you know it's always tough to deal with historical projects you know that predates you but you still got to work through them um I value the flight
school here because I think what he has accomplished uh you don't you don't see very often in today's aviation um and you know he he's a business guy you know I I I met with him in our in the second meeting you
know and you know what he communicated you know I feel pretty good about but I want to leave the meeting a little bit more confident confident because again you know if he can't grow
here he's not going to stay here and that that that's just being realistic that's a businessman's decision and that that's what's communicated so um I'm on board with with trying to figure out Sorry sir just
just one one quick second here um the cost of this okay okay u the the cost of this because that modular is there's a cost associated with it yes and and the airport that's an airport manager i'm
sensitive to cost i got you uh and you know obviously trying to make sure that our flight school our seventh flight school year stick with us yes sir just I just want in principle I
want to remind everybody that a flight school is I had heard anything about education or anything until she mentioned first when she was going over her material there and we have an we have a principal obligation you know uh to make sure that young people get the
benefit of the doubt or you know 25 years from now we're not going to have any pilots that's right and so we need to get that in our minds you know that it's part of education you know and we do need if we don't train pilots not going to have pilots right i got 25
coming out tomorrow right from the school see I that's what I believe in y that modular building is that one piece or two piece it was one piece that's very very attractive we do have question
aesthetics airport that we 24 it has to refer to it but the aesthetics maybe that's not that important in the grand scheme of things but I think we've established a beautiful airport without
doubt beautiful aesthetics and it needs to fit on the campus and that has been shared in in the collaborative meetings right that one of The key piece is we got some some unique customers that come in and out of here and they
don't need to be disappointed in the vision of of of this so go ahead first are you looking for a recommendation from us well we are is there any further comment public comment on this we don't
mind either you want to go first i'll let Charlie go charlie go first as long as it's the the right time it is right good afternoon everybody my name is Charlie Douglas i'm here on behalf of Mr nations who currently occupy the old terminal building and he would echo the sentiments around the room today which
is that we're looking for a collaborative win-win we have spent a lot of time and we appreciate all the effort that the advisory board has put into this i think we're on our fifth meeting now regarding this topic and we have uh started a path forward and we we have uh honored that path forward and we
have poured in a lot of our own resources and time to help support the vision of this advisory board today uh up to today and this is a a a stunning development I must admit because um we have been aware of the emails before um
and it seems that this email chain is about resurfacing after meeting that train has left the station from from five meetings ago and for now to hear for the first time after all the all the ink that has been spilled on this that
we're that we're now backtracking to allow for a exercise of a right or first refusal that and and our legal opinion does not exist and Mr certain nations would vehemently disagree with that uh that that is the request that today the
request is to to exercise a right of refusal that we have known about five meetings ago that uh the airport advisory board has charted a path forward on a a true win-win situation that that we have we have been in communication with Mr us and we agreed
with the advisory board that it is about kids and the students and as someone who took their very first flying lesson at this airport myself I support too and Mr nation supports and he has a lot of people in his family who are taking lessons too so I I I want to continue on
Mr nation's behalf i just want to express his appreciation for the progress we've already made through these five meetings we want to stay on that path of progress we will help continue to support the city on sourcing an economical version and I can assure
you we've already found an option that is far less than $48,000 and is certainly far less than $70,000 we also support a strong aesthetic we want the look to be very positive and and to you only get one chance to make a first impression and we want that first
impression to be a positive look mr nation supports that and I know Mr russ supports that and just to clear up one um misconception is that the the old FBO is not twice the size of this the old FBO is also comprised of a
kitchen area and two restrooms that has not been considered into the calculation so with the modular it is a true win-win mr russ is from my understanding very supportive of a modular he's willing to go in there and on the the cost side too
I certainly respect that we don't want to cost the airport therefore any additional money we want we want to promote entrepreneurship and and businesses and and I don't see how the the win-win solution that we've been working toward over the last five meetings is a departure from that
thank you very Thank you all very much for your consideration thank you for all you do for Balaca and for our airport and I remember when I took your first lesson i do it was a while ago i remember my airplane that's right
airplane exactly but thank you yes would a solution be too mod oh maybe all right go ahead no I was just going to agree with Charlie that we have been Mr douglas that we have been
working very much collaboratively and that our desire is also win-win but I do think it's important that we have new members such as myself even to bring all the information to the table so that we can
ensure that we're moving in the right path for all concerned that was my intent thank you we might be ready for you sure well so uh that was part of my question of asking is it one piece or two piece and
that uh that if moving the flight school into the modular with the uh possibility that we could put another module there if they needed or if somebody else needed you know so if if we needed some temporary
expansion for operations that you know we could put another module there or whatever to uh surgery something before we can actually get to some building so that was just a question not part of the discussion today but I was wondering did
you need a motion or you were going to say something i actually I agree with you that you know I'm 100% in favor of the black school i think a modular with the proper aesthetics like has been mentioned would go but we also have to remember who we came to the dance with
and we've had a very long-term good attendant that we have to keep in mind when we make these decisions thank you sir so the last comment I'll make about it is uh understand the right first refusal but I would say also when we're talking
about economic development we look at the impact across the board y and Mr nations has had a impact across the board that we want to recognize and that's not to discount the right of first refusal but it's just to say that we have to weigh that against him so if
he needs to stay over there okay stay over stay over there it's my point uh with that I would recommend that we make a recommendation to the city to purchase or to however they would like to procure a modular system for the airport to use
for a three year or four year so whatever the airport manager said properly that's my recommendation i have a recommendation i second that or what well what is it i like to hear the motion again i want to hear I want to
make sure I understand that that we recommend to the city to procure a modular system 1400 square ft or better for use by the flights and the city manager determines the the lease terms city
manager determines the length of time whether it fits into master plan and so forth so is that's the first step in other words are we going to leave it there we're going to go go some more we can go are we satisfying both customers we are we're
satisfying both and you and you're satisfied all right yes all right so we have a motion or a second before we go further that with your with your scenario um and maybe this is an internal conversation considering this is an
unbudgeted item again I'm sensitive to cost so at at the end of the day yeah so at the end of the day $75,000 $50,000 is a lot of money okay for us Yes it's a lot of money so you
know if we going to continue to research this and try to figure out what's the best solution great but I don't want to be strapped the airport doesn't need to be strapped with another expense right because we we got some surplus dollars that we identified improvements out here
okay and for a project like this I I I really think we need to look at minimizing the impact of the cost on the airport because we work hard to clean the finance i totally can I yes okay so
ma'am all right so um what I think I want to bring back to everybody memory is when Mr alexander and I met and Mr and Charlie both kind of gave an assurance that they were willing to assist I think or so I'm feeling like uh
we may not have to spend that money can you address that can either of you address that i don't know what I'm addressing i guess what I'll address first is that if you're moving someone out he's not staying anymore you're not going to have his revenue anymore so you know what I
mean if the flight school goes to the old FBO you're going to lose that revenue stream because I think they currently have a lease right so there's also not just an expense there's a revenue an income piece that we have to weigh into the equation in addition to the expense piece of the equation i
don't know what his lease term is but I think if we'll look at it holistically to your point there's probably a an answer that I think what I was trying to figure out is um Mr uh Douglas are are you all committing also to helping us
with the M collect building that's what I'm asking because if we purchase one new then we're looking at this big amount we purchased one used and we're looking at another amount and in our meetings what we had came up with was we're going to go to the school board
see if we can get one from them now I'm thinking that the school board option may not be a feasible option so we are going to have to purchase is what I'm thinking is there any um desire on your
on Jeff Nations who you're representing part to contribute to that cost that's we'll take it back to the client and get final confirmation on a precise number but okay u yes and the
initial budgeting that we had seen was a lot i I have not heard those numbers at 75 to 48 but that that is definitely outside the ballpark of what we were anticipating originally and with the depending on which of the three locations the airport chooses
it may not be as critical that the modular has restroom facilities inside of it or not okay i mean if if you're going put them far away from the main FBO but you hear Mr you can speak to
this more but um there's not a a huge demand on the the current facilities um so we have a motion and we have a second yes sir i just want to bring up one more technical point because I know that it's going to come up in the future
and Charlie just mentioned the issue of the restroom in the proximity to this building if at some point there's going to be a building permit to put the new building uh to the airport i just want everybody to understand that the issue of a restroom is a restroom required or
not is absolutely going to come up as a part of that permitting process with the building official which is going to be somebody who works for the city of Flatka if we can start right now even have an early discussion to try
and connect the new building to this terminal to the east all the way down to the address and the description that it's an annex to this building and the restrooms that are right behind us are going to serve for the restrooms of that building it's a
very critical piece to do right now so that we don't have to have restrooms inside the modular that might not have them right now because that would be a very significant cost and even be a question whether or not you could even permit it and even place it here would it even be possible so I'm just bringing
up the restriction right now because it's going to come up very quickly it's very expensive in the context of the project cost that we're talking about just for clarification that is not an internal decision with the city um the the building department is with Putnham
County uh we don't have an internal building okay all right if that all makes good sense so we have a motion we have a second is there any further discussion i just want to remind everybody you know all we're doing is we're making a recommendation the city commission and the city manager they still got to make this decision but we
hope that they hear us clear they have always listened before it would be good if they continue so we have a motion we have a second all in favor say I i i motion carried oh well any any oppos no motion car thank you so can I get some clarification
because I'll be probably putting this on I'll be tasked with putting this on the city commission agenda is is there a dollar figure that you're going to um associate with this particular recommendation i think that'll take a little research
and I think Andrew has a good scope on how to do that his his contribution was restrooms yep and uh and he his contribution was we don't want to saddle ourselves with something you know is going to really get into the airport's
uh residual you know so I think I think it's easily solvable and I think that's what community does community works together and we all give a little okay so this this will not based on my experience with this city commission I don't think it's
prudent to place it on the agenda for their consideration until we have a hard number that they can work with because that's the first question they're going to ask and if we're not able to answer it um it's it's silly to place it on politics on y'all right
side we can try to be prudent and efficient and effective unless timeline getting a dollar amount because um it may not like as Miss West is saying we may not be able to put this on that
April 10th agenda but we will strive to have it on the 24th okay the city so that gives us our timeline for trying to figure out the money even from a contributo status for destinations and whether or not we can take the school
board option and ignore this whole bathroom thing which I know we cannot so we'll pursue that as well i had a question so in this research did the cost involve the cost of moving and placing these facilities installation
yes ma'am was included i I think this is a purchase or a lease that y'all we we can decide that subsequently at this point we were just trying to get a better understanding of cost if we had to go out and purchase it and we wanted to bring this in this well
I agree with Miss Wes i mean this could take a you know a million different forms and you know in my experience at the college leasing those facilities it's very expensive to lease them for short term but based on the the tenants revenue I mean that could balance out
obviously it's going to cost money to expand this facility to house our own staff so there's a cost that the city's going to have to absorb yes that's that's appropriate i agree but we do want to protect our tenants and the revenue and the businesses yes as
chairman there are you satisfied that we have uh we've met a a burden so far as pleasing both parties i believe so i do does anybody have any comment about this this here okay i commend I'm satisfied i'm I feel a lot better than I did when
I came in here thank you and I think judge it's very important whatever whenever this is in front of the commission that you be there to represent us i will I will do that and I thank you all for your participation and none of these things are easy but
they're very important and remind the commission you know that this asset out here is a great thing yes they don't need to one of them goes after something you don't even know who it is thank you sir all right any other comments before we close uh one last
thing read your package it's really good information isn't it there there's some good numbers and and the numbers I saw also reflect an increased number in the helicopter taking off landings here thank you very
much i didn't ask for your help [Music] listen legitimate before we close next meeting we will put the part we skipped the last two meetings at the top okay so we will get to it thank you very much
everyone and please get a bite to go and make a sandwich we don't want to take all the food away pleasure to meet you welcome okay vote