e e e e e e e e e e
e e e e thank our Educators and families for all they do for our students to make them successful I'm going to ask for the that's
okay I'm going to ask for the assistance of commissioner Campbell and commission Davis we are going to pass college students name pass out the certificates and then we are going to take photos um of the student students together then students and Educators then students
individually and then students in their family or something like that melah mat Lopez from browning PS Elementary I'm mature students Ellie fet children's reading Center Charter School
Brooklyn Maples Hillcraft Academy Riley fratty James a long Elementary it's okay pton Payton Mullis Mel and learning center pre through cast [Music] Garrett Pard a melon Learning Center K
through 12 Mar Latino Mosley Elementary Madison Morris the December student of the month from Paca Junior Senior High School alah Hill the January student of the month from Paca Junior Senior
High H Bradford the February Paca high suting up Seth Paul Seth hail excuse me pan Baptist Tean Hancock putam Academy of Arts and Sciences Joanne Matthews trailer Pam
classical Acy Andre kiy bid from Little thank you everybody now we'll do our little photo shoot um that person all right here we go all right right at me on on
there you go educator smile Aaron we give a smile big smile indidual she's gonna plast you all up [Music] Daniel I was trying to tell you you can
take a picture with h for ever good get for for be than you think
because no you're good I got it to me [Music] ready say individual [Music] thank you thank you
[Music] know May a good [Music] yes yes so I and next that's good they give me an opportunity to maybe catch up because I
haven't fish about down to the H man come up I'm oh you know fresh water fresh water that's all I used to be fresh water but
you know I me since he's been back [Music] uh you got a a USB do you have a USB if you got a USB I got a war
even I but e e e e e e e
e e e e it's an an you think better try to just manage give a warning good evening everybody Welcome to the city of Palaca City commission agenda meeting on
February 13 2025 at 6 PM calling this meeting to order we're going to start with an invocation by Pastor mbery and Pledge of Allegiance by commissioner B father we thank you we praise you we give you glory and we give you honor thank you for your goodness towards us
we thank you for how you blessed us all all day long you kept us Lord you sustained it us it was you that did it and we say thank you we pray your blessings upon this staff every leader capacity we ask God for the wisdom that
is necessary to judge such a counsel pray thy will be done in this place God to move this city in the right directions we thank you for every leader we ask for your help
and all that we under to do for your glory it is in Jesus name we pray amen please Pledge of the United States of America for it stands one nation God
indivisible with liy and justice for all roll call Madam clerk please present pres present present thank you moving on to approval of am minutes has everybody had an opportunity to read and review January 9
2025 minutes January 23 2025 Workshop minutes and January 23rd 2025 minutes motion to approve minutes as printed have have a motion do we have a second second have motion and second all favor any opposition thank you on to public
recognition in the spotlight Employee of the Month Ms Jones Madame mayor Commissioners um thank you for this opportunity um as we move into year three of recognizing our employees um tonight we will be recognizing two employees um for January
one for January one for February um the first one would be um nor lockart and the second one will be Carlos Dominguez I'll start with you here I'd write I'd like to uh recognize and congratulate Norris lockart for
being named Employee of the Month Norris is the epitome of reliability and dedication always going above and beyond in his role as the generator for the city his consistent hard work and attention to detail ensure our environment is clean safe and welcoming
what sets him apart even more is his everpresent smile and his positive attitude he's not only Dependable but also incredibly kind and helpful always is ready to lend a hand or offer a friendly word we're lucky to have him on the team thank you for everything you
did I would like to say a couple of words to you um every morning I don't know I'm always here early and Mr caros over here Norris Mr Norris is um always here with a pleasant smile always saying good morning and and I mean good
morning so we we have this good morning thing going on between the two of us we have some great conversations and he deserves every bit of this recognition yes yes okay okay but you well Carlos oh my oh my oh
my Carlos is oh he's so I don't know what to say about Carlos it's like um he's extremely diligent he's uh very committed uh very focused uh listens to whatever you're talking about go and
investigate what he does not know he he goes back years years so that he can have perspective and and then he goes out to all the projects and yesterday we noticed that he understood every project and so we have had 60 projects now we
have 52 and Carlos is on top of all of them we are finishing I think we got about almost eight scheduled to be done by next week next next month so he is very a great asset to our city we're very
happy easy to work with and now I'm going to let you say I did not nominate him so you say who nominated I'm just saying how good he is okay all right go uh Jackie had uh nominated him she wrote something nice but she couldn't be here tonight so you don't mind I'll just
read it absolutely go ahead wonderful uh it's a great pleasure that we nominate Carlos Dominguez for employee of the month in recognition of his outstanding contributions since joining the city as a pro uh project grants manager in October of 24 the Grants Department
faced a challenging situation when three key personnel including the project manager grants administrator and assistant city manager left within three Monon period this created a significant void in Department uh that is crucial to the city's operations as the grants division uh secures funding and
essential projects that fall outside the city's budget Carlos quickly familiarized himself with all the ongoing projects like I said uh and took Swift action to address any gaps his dedication understanding each project uh unique requirements and his efforts to
build relationships with the city staffs Engineers contractors and everybody else Carlos is reliable hardworking team member who has demonstrated remarkable resilience and resourcefulness during challenging transition period his exceptional performance is such a
critical role deserves recognition and we are proud to nominate him this employe of the mon [Music] no you're fine it's all good thank you question about employee of the month are we as Commissioners uh permitted to
nominate an employee for employee of the month yes sir we are yes you can just want to know okay Nom can you pull up my PowerPoint please thank you we're going to go on to city manager and administrative reports legal
department 2025 legislative special session update City attorney has found itary toing that's good that's I think a good thing go ahead Miss West thanks and my laptop's about to die so um bear with me
here um this is a a brief uh preview of what's about to happen in the legislative session that the regular session starts on March 4th we've already had two special sessions and going to have another one uh at the end of February so that's kind of a record having three special sessions before the
regular session there's a lot of Showdown it's a it's a very different era in Talahassee right now because Governor Dan santis is no longer running for president you no longer have the super majority Republicans in the House and Senate really supporting him in the
way that they have in the six years past so it's it's a different fractured Dynamic and he's not getting his way on everything so that's something to keep an eye on as we move forward in this session we also have a more limited budget um so we need to keep that in mind as we're looking towards
allocations next slide please um one thing that is certain is both the House and Senate and the governor are all trying to make president Trump very happy and because um immigration is a top priority for president Trump they
have come out with Senate Bill 2B which is tackling and reforming unlawful migration policy also known as the Trump act and this is going to affect the city of Paca because it's going to mandate our local government cooperation we must fully cooperate with Federal immigration
enforcement and there will be penalties if we don't at the local level um also there's going to be an allocation of 100 million dollar to reimburse local law enforcement agencies for hiring and retaining officers so that could be a potential Boon to our Paca Police
Department uh but there are penalties if we don't comply so something to keep on your radar next slide please there are going to be a ton of bills this legislative session that try to address the affordable housing crisis that is hitting quite frankly the entire nation so this particular Bill uh Senate
Bill 184 sponsored by Senator Don gates from the Panhandle the father of Matt Gates requires um local governments to adopt an ordinance to allow accessory dwelling units you're going to see this later on in your agenda package and to provide for some ative financing off uh
options for families next slide please we're going to have another preemption Bill we see them every legislative session and this is going to prohibit us from adopting or enforcing any legislation that inhibits the construction of housing for legal
verified agricultural workers next slide please another affordable housing bill this one is kind of duplicative of the last one a couple of different tweaks but again it's going to mandate um that we have an accessory dwelling unit ordinance at the local government level
next slide please in case you haven't noticed all of these bills have been sponsored by Republican lawmakers uh which means that they probably have a good chance of passing we've already um are in the midst of committee weeks and a lot of
these bills have already had one or two or even three hearings before the Committees so food insecure areas sponsored by representative McFarland authorizes local government to enact Land Development regulations to permit for land use for small print grocery
stores in food deserts so kind of a creative issue that we might be able to take advantage of here in pla next slide please Senate Bill 80 is the state park preservation act you may recall last year where there was a lot of uh hubub over um Governor desantis's proposal to
uh make our state parks into golf courses and hotels and so forth um this coming out of South Florida Jonathan Dickinson um area Senator Gail harell is uh sponsoring this bill along with locally Senator Jennifer Bradley um that
would prohibit uh such a transformation of our state parks I mention this only because we do have a state park within our jurisdiction next slide please resilient buildings this is one to watch sponsored by Senator Anna Rodriguez um it defines what a resilient building is
and it allows for specified tax credits next slide please House Bill 287 is the building and Plumbing permit for the use of on-site sewage treatment and Disposal Systems this allows um cities to issue building and plumbing permits when owners or Builders have applied for
septic tank permits rather than requiring them to wait until those permits are issued so it's uh a little bit of a kind of streamlining the permitting process but something to keep in mind we usually do require water and sewer hookup but there are Parts uh that
still have septic so we need to keep this in mind next slide please I promised I would keep it short there is one other bill that I'd like to bring to your attention uh it's Senate Bill 182 sponsored by um Tom leak and it is
uh basically um uh prohibiting the demolition of historic structures which would have a significant impact here in paca I I know that that's a priority for some of you yes commissioner Camp I want to personally thank you for bringing
this um to the Forefront last year um we noticed that you brought this to our commission meet and it not only Keeps Us in the loop but it keeps our citizens in the loop um and it makes us knowledgeable when we go for legal um for Rural County days and when we go for
the various trips that we take to Tallahassee that we're already knowledgeable of what's going on so again I thank you for bringing this to us and our community and I would like to see um if you can work with Peter to have um some kind of put this on our
website as things to watch um um for this legislative season that may affect us here locally in Paca so I really thank you for bringing this to us thank you my pleasure thank you any other questions thank you so moving on um city
manager verbal discussion go ahead yes ma'am so moving on um following the City attorney just want to remind the Commissioners that we just submit successfully a legislative priorities and that was for the poble waters $7
million for transportation 3.3 million and for homelessness 5 million so those have been submitted to our lobbyist for hopefully funding Hank Bryan Park uh the bathroom could you put the pictures up
please is almost completed uh the dog park and okay Shaw Buck Park both are waiting for the green mentor to approve all that has been sent so there's the Hank Bryant um par
bathroom and letting you we Carlos is here you can when do you expect it to be complete please good evening first of all I want to say thank you I was not expecting that employee of the Monon thank you for the city of palaka for welcoming me to
this city just you know trusting just a kid from a little small Iceland called Dominican Republic so I really appreciate that I'm keep learning I have learned a lot from you Commissioners from the citizens from my co-workers so I just want to say thank you so much
you're welcome so the H oh thank you the H Brian restrooms they're supposed to be done by two or three weeks from now these pictures are from a week ago right now the roof it's completely done and this weekend they're going to paint and
install the toilets and all this stuff so I two or three weeks it might be done we're working on the permits for electricity and it's looking good and I hope we have a bathroom by three weeks from now thank you than thank you sir I appreciate that thanks for the updates thank you good to
see that it's finally happening and U the next thing is our dog park and short Buck Park both of those we've been working on again uh Carlos uh so we're very close to having that notice to proceed um the planning for the resurfacing of the streets in the North
Area area that is actually begun that that's included in our budget this year cxx railroads have actually begun the drainage cleaning that will help us with flooding it will be decreased this year significantly uh the Water the waste
water Asset Management verification process that is also started with the Florida Rural Water Association the quality of the water has increased significantly because we do have one areation Tower work the other one of the parts are almost ordered and finally our
payroll system is being upgraded you may not know from adg we're now going to ADP So within two months you should see that change and we are uh almost to the point of selecting a vendor for our new it
cloudbased phone system it will significantly reduce our telephone costs as a city and will significantly increase our utilization and flexibility so that we can you know uh like change the names when new personel come on
board okay Jenkin uh Renovations are expected to be completed in March 2025 FPL this uh has already started or it's in the midst of the street lights illumination we will go from um well you know Joe is right there
he can explain it more but anyway they will be replacing the existing lights uh in various areas the website per commissioner Campbell request um has is now modified and it does reflect a
citizen portal for the uh issues concerning streetlights so that has now gone into effect um I don't know Joe do you need to say anything about the FPL yeah just uh for the Hank Brian Park which is amazing because it's going to it's coinciding with the construction
fpnl has already begun uh running pipes and everything throughout the park they're they're talking about one more month and that the whole park will be lit up it's going to be amazing we're so excited about it so which part they're in process yep and then do something Citywide also with street lights no not
not currently thank you I mean assistant she Nukem has something to say about the lights yeah new yes please I'm sorry so you're but sorry about that if you could give us more better info so
just to get the commission up to speed with the lighting there's been questions about LED lighting across the city right um last week I had excuse me I'm sorry last week I had a meeting with um our FPL representative because the police
department works on the lighting program our night shift for years when they ride around it they see a light out they report it to me or to Chief and then we report it to fpl to to get the the light replaced the question came up is do we
have LEDs and the answer is LED lights were installed over a fewe period throughout our entire city from excuse me they were replaced they replaced all of the high press sodium light bulbs that were originally um
throughout the city and they were replaced by a cre 41 watt LED bolt which provides 5,000 lumens of light Now understand that when he's told me that I was like man that's that sounds pretty
good but it's just a equivalent to the high press sodium light so it didn't give us any more light it was just a little bit more efficient so in the meeting I asked what can we do differently we're looking at Illuminating areas of high crime or
certain businesses or our parks and the representative representative inform that other cities to include Daytona Beach so if we wanted to take a road trip and see what these lights look like we could but other cities are utilizing a
264 watt LED called the atb2 which produces 30,000 lumens of Light which is six times the amount of light utilized from what we currently have the 40 the 41 watt um these bulbs
are being utilized in high crime areas parks and business dist districts within Daytona and a few other cities um so I asked then after that I was like okay what's that going to cost us and the statement was is that he doesn't know and he doesn't know
because what we have to do as a city is we have to identify exactly where we want these lights to go because there is a charge for the new bolt there is a charge for the additional power and then there is also a charge for taking the
old bold down and that that is kind of retro there's a retro cost to that because those bulbs are supposed to last for 10 years so there's a depreciation time and he can't give us a comprehensive cost until we do our own
lighting study which we've already started at the police department we have our night shift guys going specifically through the north side right now because I believe that was the request at the commission and we're identifying areas that we believe not only are hot spots for Crime but are areas that are dark
and then we will identify all of those polls the representative will then come out with me and Captain Williams or the chief do a ride through with us in the nighttime to verify our request and then they will provide us with a comprehensive cost analysis that we can
bring to the commission for direction on what the cost would be it'll also require us to go into a new contract with FPL because every time we do lights we have to update our agreement thank you commissioner
Campbell what would be the downside I know you said going through the north side what would be the downside if we're doing a study to study the entire city of Palaca versus just specifying an area um for this project so in the future
should we desire to have Lighting in other areas improve It's Already Done instead of us having to stop go back do it all over again what would be the downside to just doing a study for the entire Paca because there are other
areas outside of the north side that are high crime areas Southside is one of them um but even in the historic not the historic districts but River Street in certain times of those this dark areas over there as well um I would I would
make the recommendation to our commission to give staff direction to do a study for the entire city of Paca versus specifying a specific area so that in the future should we need this study It's Already Done yes sir and we
can do that the only downside that I can think of isn't on the city Side it would be on the FPL side because the that comprehensive cost breakdown is going to change every year that we don't replace one of the bulbs it'll actually get
cheaper because of the depreciation of of how much that old light is going to cost us compared to what it would cost right now and then of course you know how things cost the the costs go up and they go down so they might just have to adjust it but we can we can definitely
get our study done I just would want us to be Pro yeah I just want us to be productive and um instead of reactive um and again if that's something that we can go ahead and take care of in the beginning it'll only get better for us with pricewise but it's wise to just go
ahead and try to knock it out in general so again should we get to a point we want to move with replacement that the work is already done as far as the study yes sir we can definitely do that we were just starting with um the northsider with Zone one at the from what we understood the request to be but
I can I can have staff as soon as we're done over there um go over to zone two and as well as zone three because I agree with you we do have some areas that also require lighting did you have a question thank you commissioner Bor yes um but talking with the chief uh and Miss cardi regarding the the lighting
across the the city or whatever and chief say they have the three zones that they're actually doing evaluations on and they're making sure that they get um all of the lightings in the area evaluated so and then to the ones that's
on the bridge um what lumens are those because those are those seem to be some really really good L LED lightings yes sir I didn't ask that but what FPL mentioning the bridge what the FPL representative did tell me is that if we concerned with any Lighting on Reed
Street the the fdot um changes that are being made that we've had conversation with in the commission meetings in the recent past he said we don't need to worry about changing those because the fdot changes are going to adjust will require adjustments to the lumens of the lights
on reach street so that shouldn't cost us anything with the changes from what he told me but I will follow up on that to verify it and then I'll ask him what the the Lum are on the on the bridge all right we certainly appreciate y'all for the working effort y'all are putting in to help improve lighting and uh safety
across the city yes sir thank you anything else ma'am I have a question um she made mention of Jenkins and the renovations being complete we also made a requesting the commission meeting that we want to move forth with a workshop um
so that Mr cutright who has been working so diligently trying to bring programming into the building would have a clear picture of what we as the commission would desire along with the community would desire for that particular building um during his time
of us having and his time of being over the facility um there have been change in administration uh both commission wise um and uh through staff so I want to make sure that he has clear Direction um as we move forth with regards to the
desired um outcome of what we would want for that facility so I would love to make sure that that Workshop is done um rather quickly being that Renovations would be done so we can go full-fledged with making sure that that building is
maximized um for the potential that it has want to say something well I was gonna say and and he'll explain more about timeliness and completion but let me just address the workshop So currently we are uh city clerk is um
reaching out to the commissioners trying to establish a workshop during the week of March 17th so that is the week that we're trying to utilize for a workshop for about three different items which
include the Jenkins as well thank you Mr Domin I also want to make a correction on the dates I mean and Jenkins phase one that's the right side of the building is going to be complete by March but the whole project the expected date of completion is July just to make
that oh thank you thank you so major major portion this March but there will be other uh items that will not that their drop Deb deadline is July will they get it done sooner we expect them to and
that's why Carlos is cautioning US commissioner Jones so to commissioner Campbell's request on the workshop and it's cut right uh what I would love to have prior to that schematics of what
the renovation is going to entail so that when you bring it for a workshop we could actually discuss more in detail of who what where how and and operations of it as far as what we are envisioning as the governing body um and that'll help
us I think it'll help everybody I don't know if we have that uh as far as the plans but that would definitely help when we come versus having just a blank slate we need to have that so we know the capacity and what we're actually trying to accomplish I think that's
that's the I guess that's what uh cutright is looking for what are we trying to make Jenkins Community Center be yes sir we will bring the plan we will bring the schematics how much we have completed as of that date and the
intended timeline as of that date as well commissioner Bor and I did speak with um the as well as Mr cut wrers well in terms of um where Jenkins the status of Jenkins and again I think the the
floor is going to need some revisiting there because uh it's going to take it's going to take approximately about 25 to 30 to get that right the way it need to be
um right right well initially about a month two months ago we did a a temporary fix for the floor about6 $5,000 uh as you can see if you've been in there recently it didn't really take that well when we found out that deep in
the bottom of the wood was rotten so we really got to get deeper into the grade of the wood and replace some wood and then sand it down to the barel and then build it back up and right now we're looking at prices from $18,000 to $26,000 from the different quotes that I've got for that now the gem floow is
not slippery it's just not cosmetically pleasing but it's functioning real well we have kids in there Tuesday through Thursday shooting open gym and we have utilized it with pal a couple times and also a couple schools to place some games thank you and then and then also
they they had um several individuals lined up to uh utilize the facility so yeah it is it is prudent that we get this meeting so that we can have the commission also know what the layout and the spaces available so that we can um
plan for that area for the program inside of the house understanding and knowing what Mr cti's vision is and what our vision is and see how we can marry those for the best uh utilization of the uh facility yes and we will also make
sure that you receive in advance um that study that we completed as we it relates to rental and all of that I'll make sure that you have that it is related right I understand that but on the rental side of the house yes sir just let's keep in
mind that the the the services that the city cannot provide yes we need to make sure that we're not um charging people market rate um uh for people for for services example if the Social Security office was going in the in the facility
we don't want to charge them market rate when they're trying to make sure that they're providing the services for needed things because our people right now to go to S Augustine Jacksonville uh gamesville so we want to make sure that we able to provide the service for our people and I think that's one of those
things we'll discuss at the workshop yes that's and that's why I brought it up so that'll be one of the items that we will discuss thank you sir Mr Carter might I just clear up the the timeline on the uh the repairs the March 15 timeline it was for the multi-purpose room and the
senior activity side of the building uh the fouryear and over the gy and part of the office are we at is slated to be finished in May and then the phase three is actually the classrooms on the left side of the building where us be the music room that is phase three and that
is the June to July time frame okay thank you thank you thank you so I do have because again and I don't think it's anything on the city but are there drop dead dates that are
part of the contractor's contract because we we've heard so many different time frames timelines that we hope to have it done by that time but what's in the contract that
they have to hold on to so that we can hold them accountable because again you can ride by you can see work happening and then you won't see anything happening for weeks at a time so again what is or what can we hold them accountable for contractually contract m
that is the contractor that's doing the proct over there uh their timeline is July the 25th uh but they had timelines to finish each phase at one point they was trying to finish all the phases to have the engineer and electrician come out and inspect the building at all
three phases we recently in the last meeting we had two weeks ago squashed that and said they had to do each phase completed and then move forward and that's where these definite timelines we getting now is coming about and there's a penalty of course if they don't finish 25th we still having the penalty of we
can penalize them by July 25th okay any other questions thank you thank you I'm going to open the floor up to public comments public comments speakers are limited to three minutes and please be respectful uh in your comments we have a
card here Cody B ban please give your city a a location of residence home of Resident hello uh 618 Fern Paca here and your name as well sorry Bim 618 Fern uh just want to say hello some of you may recognize me I
work for uh under Eddie for a little while um I recently don't uh no fault to the city I love everything you guys have done uh I just wanted to talk about my street um I'm sorry if this was a wrong place inform formed for that I just not really informed on what to do um I live
on Fern which is a couple streets down from Mosley and husten or I'm not sure how to pronounce it um we just got a lot of activity um lot of speeding um and it's a small Street compared to those and it's a cut through between St John's and krill so we just see a lot of
activity I live on the end near crew and people will turn in and it turns into a drag strip it's just you hear the cars all night and it's just because there's no light there at Huston there's a light on mosy there's a light so people use it as a shortcut um and I just noticed a lot and uh I didn't know if there's
something that we could do in the middle of the street there is a intersection I didn't know if there's a way to to like a four-way a speed table or something like that to kind of discourage people from using it more often than I see fit um I don't want to make it all about me but we just have kids everywhere on
their bike um and it's just it's like 60 I've seen 60 I've seen very very fast going down there just uh concerned me so I didn't know if there's any course to do with that thank you yeah Pasha given uh mayor if I may um just for the sake
of public let them know that we don't make official comments during the public comment session but there may be an opportunity so that they won't leave um for a response so I just wanted to make sure that you just don't leave yeah go ahead name and city of residents good
evening my name is Tara given I live here in Paca um good evening Madame mayor Commissioners City staff everyone um last time I was here I read to you a copy of the city's code of conduct which
I received from our City attorney Miss Jane West as a public records request question that I had that I didn't get a chance to ask was does every employee that works for the city do they sign an employment agreement
saying that they agree to adhere by the city's code of and its policy and as was just said we we'll give responses afterward this is for you to okay keep tabs on in addition to
that I think the city owes attorney rosan the one that you hired to do the investigation on your former city and term I believe we owe him an apology the city hired him to do an
investigation he did his job he brought forth the information and I would like to request a public records request right here in front of everyone I would like a copy emailed to me of that investigation now during that meeting we
had three or four representatives from another organization that came and they spoke and I believe they attacked in my opinion Mr rosman's a character and I don't understand why that was permitted or allowed because this is not the place
we were not in the court of law um I feel like that was UN call for you hired him to do his job he did his job I didn't like the fact that he was attacked and that he should retract what he said as a matter of fact I I would like a copy of that I'm putting in the
public rec request I want a copy of that because we the citizens of Paca we should know what's going on in addition to that I would like could update on what's going on with the the airport swap concerning the
FFA we're entitled to know that as well we want to know what's going on back to what I was saying before my next question is as an employee of the city is it the employes
responsibility to disclose their personal bu business dealings within the sworn written statement according to your policy here shell disclos in a written sworn statement to the city
manager at six months intervals the nature and scope of the relationship and the extent of financial benefits received I have a request I believe in restitution so if there's anything that the city or me as a citizen that I've been that's been taken
from me as a citizen of the city of Paka I believe in restitution I think we should look into those things thank you is there anybody else here for public comment seeing no public comment does
anybody want to respond to Mr bim's concern about I wanted to respond to okay well I believe as it relates to assisting you with stop signs and that kind of thing I believe the police
officers get involved with that with performing like a study and so forth but um I don't know is Mr is assistant chief here maybe he can address that and then while he's uh getting him City attorney
you have anything you like to comment on that just get your contact information and we can do a traffic study uh to determine the best solution for that area Okay so that's how that gets done the traffic study is done and once we you know Concur and
understand what the need is the appropriate steps will be taken assistant chief do you want to respond to that please um he has a problem with uh like speeding street street
yeah please come up to the please yeah we'll explain it to him because you can't yeah please okay thank you um yes um M he Mr bachim got up during public comment and expressed a concern on the speed at the speeding on Fern Street where he lives and there are a lot of kids in that section of the neighborhood
and it's just a danger um in annoyance of course but yes and what how do we go about addressing that so once uh once the complaint comes in or we're made aware of the situation then excuse me we would deploy re resources to to check
people's speeds and if there if there's speeding going on and we would conduct you know the speed enforcement as necessary okay thank you so Mr should go to the police station and file yeah yes okay thank if he'll just come and see either Chief schaer I will get it address for you thank you okay and on to
um Miss given's concerns um well with Miss given's uh question I think it's a combination uh some of it would relate to HR as to the portion about every employee being required to sign a code
of conduct come come on up please Miss Jones yes because that's part of our Personnel policy um that item is in the Personnel policy they sign and understand every um form that's contained within okay thank you now let
me ask just for sake of transparency that was something that was recently done with regards to the uh the if you have any vested interest in a project or something like that
right that's the the form you you're saying that they had to start writing out and turning that in that's something totally different as far as the code of conduct that Miss Givens is asking for that's already a part of our Personnel policy always has been okay I can address a couple of the
others um in terms of the public records request for the investigation I believe that was in an agenda packet it's available to the public we can get that to you um our city clerk Karen Hayes now handles public records request so she'll get that to you um in terms of the
public comments the public records request from that we can provide a transcript or a link to the um the video feed in terms of the nature of the comments uh it's First Amendment right a free speech um terms of the update on
the airport swap just had a meeting today we're still working on that right um you want to go into that anymore just not too much more uh other than the fact that with the airport airport swap we are we have received better guidance and
so forth as to how to get that completed um the appropriate um agencies are involved with ensuring that everything that we're doing is correct so we just had a meeting today with uh the regional office and we do expect to
have that completed very soon and Regional Offices FAA right uh yes FAA in Atlanta okay yes that just happened today for that I hope that we've answered at least some of your question of personal dealings was the other thing that was
disclosure personal personal dealings an employees disclosure um again that's an HR question right that right correct and M Jones can you address that how that how
supposed to tell at current and for my since I'll just say for my employee I'm not sure whether the city required employees although it is a part of our policy that was it that that she has that any employee should be disclosing any um affiliations they have that would
be in Conflict so that should be written and provided um I did not have any of those that I was able um as it pertain to um from her Point um or previous a um interim city manager until the date that that came up and I think that was like
July um then that was written for me um prior to that I'm looking back when I was asked to look into that it did not exist written in the file the only other thing I would add to that is um the we also are required to submit a form One Financial disclosure to the
State of Florida supervisor of elections but it is in the policy thank you that's the point it is in the policy so I think so for clarity I'm sorry no I I did see
that go ahead well I mean basically I learned about some things early on so I had I was speaking to Mr Bell and had Mr Bell to draft uh that to um provide to the employees and so that's why it went out I think it
started about August 1 was the uh where everybody should have been s um reporting any uh conflicts of interest thank you commissioner Jones He summed it right up thank you thank you on to
the consent agenda are there any items that um anyone wants pulled from the consent agenda yes item see through you see through what you you
okay see through youu if you guys wanna table it to another meeting that' be fine but I I I have questions okay do we have a motion to approve the
remaining items I have a uh I would like to make a motion to approve items excluding C through you for discussion second the motion is
second all in favor any opposition thank you okay C release of lean Rachel mayor before we go through these items one by one is there an opportunity for
commissioner Jones to State the reason of why he would like to have these items pull so that we can address it as one cohesive unit versus going through each item one by one commissioner charin would you like
to explain absolutely be my pleasure um these items do y'all want to read what the items is C and then I and I'll explain it's a item see through you so do you want to do see through T what
does it what does it uh pertains to tell the public release of leans right so these lean these properties state for us to blanket and release these leans on on
these properties however I see some of them and I could understand where it says property and compliance no no fines were incurred so if no fins were incurred please help me understand why are we releasing the lean or why there is a
lean okay and and doing some cleanup uh with our works and adg and in anticipating the change over with department heads we noticed that some properties was imposed a lean on it even though
they had came in compliance before the lean date was actually for the violation date and it was submitted to the to the clerk of courts and when we noticed that we tried to correct that also some of those cases that go back to adg that predated us and we found out that they
had leans on in the property from our knowledge was already in compliance too so in trying to clean up everything and make sure the swap is good we wanted to release the things that we want to control those properties that you see on that sheet of paper are in compliance and has no fines and fees that was
running but unfortunately a lean of a finance of fact was filed with the clerk of court and we trying to just correct our mistake the only thing I would add commissioner is that if the property is in compliance and there's no fine having
that lean encumber that title is basically going to constitute a cloud on title and it's really going to prohibit the property owner from selling the property with a clean title so this is a basically a cleanup
effort any other questions commission I'm not yes it is so um I don't like to see it brought to us this way without the uh an explanation
in here going forward um and some of them still has as it said approve the release of lean I I'm still at a loss of how do we why do we file it if there's no I
don't see any monetary uh release say for instance what I'm asking for is how much has been encumbered here I mean the the dollar amount because I want to know how much are we releasing off each each of these properties you're saying you're saying
it didn't incur any cost at all properties had leans that violations that occurred past the violation data fix everything was in compliance before the violation and changing over with adg those some of those cases we noticed they had that problem but they already had lanss on it and then also in
changing over staff and situation with our works when we lost one staff another one came in we had a stack of violation that was automatically just filed without going through the process since then we put a process said that once the violation of the hearing is through and
you have a 60 90 120 days once that date is over if the fine start then we'll file it at at that time we was filing it right after the hearing so what could have cleaned this up so that we could understood they were they were filed an
error it would have been a house cleaning and it could it could have it could have prevented me from pulling all of these at this time so just a better explanation up front that would have helped me so thank you on that thank thank you commissioner um and that
addresses uh all the way through the toad I'll make a motion that we accept the cons those items C through t uh second a motion a second is there
anybody here for public comment on these items seeing now poos public com have a motion second all in favor I any opposition thank you item you adopt resolution 2025 r18 Miss
Jones Okay so these are that um the policies that were brought forth um to the commission on here I my glasses on January 23rd um which was our comp policy um for exempt
employees or Flex time policy as well as a remote um work policy these are policies that the city currently do not have at all so when we ran into situations about employees wanting to be able to work from home for specific
reasons um say that they had covid and I'll just use that as something and but wasn't bedridden to the point that they couldn't work but they were unable to come into the office but was still able to perform their duties they could have authorization to work from home those with the capability of remote but there
was nothing in place so everything was a case by case and this will be too except we would have a written policy that would guide that I'm as far as the flex time policy that was put in place more for our staff for well mental well-being which I added into the policy for their
mental health purposes as well as a recruit a recruiting tool um to have employees that able to half like schedule so they would have time um to spend with their family longer weekends or something an extra day off during the week but still putting in the required
80 hours as long as the production of the department that they're working in still would be um the the job would get done so that is on a day by day uh month by month that the employer um the supervisor would go back and look at
that and see if it's working if the job is getting done is it working for that employee and it could be pulled that any time if for any reason the production fell below the standards of what that department particular Department wanted
um the other um one that we put in was did the comp time remote and the comp comp time the flex schedule and the compressed Works weeks that's the flex I said Flex time compressed work
weeks and I guess the other one compens got a remote work policy I'm look um the remote page on my in my book and the employee exempt comp
time policy so I think in the in the um Flex policy it was three Alternatives there of what um could be um considered in our Flex policy um I think that's what you're looking at uh and I'm going to
get to that I it was Flex time um three different bullet points there forx work weeks an employeer can work 10 hour work days reducing it to four any of these as it pertains to a department there's three different options there um um every other Friday off every other
Monday off or whatever however they switch so it's three different options that they could utilize this time that's not saying the entire city or entire department would go to four day um compressed work weeks and they're working um just 10 hour days that's not
what that's designed for as it pertains to any individual and as you can see there is a flex work agreement that they was signed to that this is what this employee is going to be working with this amount of time and if it doesn't work then they either switch it to something that would work for the
department or they would take them off the flex schedule and they would just be back to their regular 8 to5 6 to three whatever that schedule would be however they work so those were three bullet points on different um Alternatives that the super visors could look at to see
what would work for their department for for particular employees so that's what those bullet points are about it's not that everybody would automatically go to a four day work with that's not what that's designed for so so as I read it it almost sounds like a pilot program is
that what we're approving or I want it to be clear because it says six Monon trial period is this what we're approving or we're proving that this is policy at this point I think in the um where the six months
are is if the employee would go back this supervisor I believe it's saying um and if U if I'm misreading something um upon approval of a flex get six-month trial period will be to assess the impact of that particular employee so this is really a case by case basis so
if I am on on this Flex schedule and in six months um my supervisor was to say that is not working that's not working I need you in the office more um this is not working for you this four days a week 10 hour days that's not working but how about let's try every other Friday
so they're just re-evaluating to see the productivity of what's going on in any department and that's the supervisor responsibility to make sure they're getting the production they need with the coverage they need at the same time for their employees while providing um additional time off that extra day
whether it comes at a four days a week whether it comes to a one week um one day off every other week um so it's it's going to be not the same thing for every employee and it may not work after the six um a six month trial and a supervisor may say this is not getting
the production I want we failed out on this we failed back in um 30 to 50 work orders whatever the case may be so they may have to say this is just not working for our department at this time so okay all I support work life balance I want
to say that first um um but also with the concerns of we have fire department and police department which have unions I don't know the impact or did we think about that as well prior to putting us
together and I haven't heard that part of it um I would be okay with a pilot program to to get some feedback and information back on it um before we put this into policy to move forward I just wanted to actually consider those things
and really consider how it would work throughout the city and we set exempt employees but we didn't I would like to see it also spelled out who specifically at what level can actually I know what exempt me but everywhere
else I have worked is almost a given I guess if you were to work extra hours you would Flex them out um here it says extra comp or comp is that that's the same as Flex what you say or no what you
talking about comp for comp time versus Flex time no would you would you please um clarify the difference clarify the difference for okay so the comp policy for exempt employees exempt employees do not receive time and a half I don't care if they work 60 hours a week right a
regular employee if they work anything over 40 they're going to get time and a half the comp time for exempt employees is designed that if an employee say just for commission meetings um for any different meetings all during the week there are a lot of different
sessions going on that employees are here for an additional three four hours past what they actually work at five o'clock it's to give them that comp time so that at another time when their schedule is not so busy if they want to take this half a day and use that comp time and not use their vacation time
because they've already put in um 55 hours the week two weeks ago so they have this time so that's the that's the the comp time now the flex policy is designed for everybody that's a able to take a flex schedule okay that's for everybody the comp time is simply for
exempt employees of um employees that are not covered under the time and a half rule of overtime they don't get any compensation whether they work 60 hours or whether they work 40 it's going to be the same so if I was a non-exempt
employee and I wish to take comp time versus taking over time because sometimes time off is more valuable than the money would that would I be able to to exercise that if that's something you choose but I think if you really um labored around
and asked or just I'm just asking you yeah they would be able to but I can tell you from experience working with all of the employees if they work over 40 hours their expectations are they get time and a half okay so it's a question to ask before we go into it I just want
to know um again I'm in favor of work life balance I just had those questions and as far as the union so every time we bring a policy um um and the police as we just unionized
with them but when a policy is brought forth we bring these policies forth in our department head e um meetings so that the chief is very aware to go ahead and say these are things that they're looking at so that the union would be aware that these things are coming forward so that's all so the
communication's there yes so when they are approved they already know that these are things that are being looked into that if it has an effect so the union normally has effect when we're talking about changing money that's when they are really concerned about
something that's affecting their money ours work affect money ours work affect money where for our union workers um firefighters they currently are working two days and therefore for they're getting you know P I don't think they're looking for a flex schedule their
schedule is about as flexed as it goes I just want to know how but then you have the administrative staff that could benefit that works at their fire department from the flex schedule because they're straight five days a week they don't get time off so they could benefit from that you have administrative staff and of course you
have um the exempt staff um Chief Taylor Madam mayor I I really do want to interrupt there a point of order I really do I'm trying not to call a point of order but I do have a comment as well ahead commission if commissioner Jones is finished ma' are
you you I just want her to explain she explained thank you commissioner Davis so the one thing I want to just bring our attention to is when Mrs Jones presented this to the commission before in draft form it's my understanding first of all this is a policy not a
procedure and so the policy I think was clearly um expressed and the other thing about exempt versus not exempt which I'm sure you've already included in your policy because there are different laws that govern those two
um categories of employees I would like to say that I am not in favor of a um what was it you called it being a a temporary or a theot a pilot I'm not
because I understand the policy is just saying that if granted the employee will be assessed after 6 months to determine if this is working if it is the decision may be to continue and if not that it may be terminated no more no less I didn't take that to understand it being
a pilot is that true it's a policy So to that point I'd like to make a motion or or I'm sorry when when time is right the point of clean cleanup with regards to the six Monon time frame would it be advantageous for us to say up to six
months because what say for instance they identify that it's something that will not work in a month's time frame are they committed to that six months or would they have the ability to go back and change and that's the only I'm fine with
the policy I'm fine with everything that was in it I just wanted to clarify if they commit to making whatever schedule change are they committed to that for up I mean are they committed to that for six months before evalu valtion can be brought for so as the policy is written
it said upon approval of a flex work schedule a six-month trial period will apply to assess the impact and effectiveness of the arrangement and they would have to after successful completion is when they'll changing but they can change that any time that's just to ensure that it's going to be successful this Arrangement may be
cancelled for any reason by management so we could we can change it if it's not working fine I just I just wanted to make sure I'm fine with the policy and I'll second the motion Motion in second is there anybody here for public comment on this item seeing no close public
comment all in favor I any opposition thank you on to regular business do we want to take a recess at this time no ma please good um on to Blue Crab Festival agreement with AQ music see yes we can pull item see I was
going to pull it when we got to it but that's fine um yes there's a request by the inter city manager to pull item C on to Item B Blue Crab Festival agreement with AQ music was going to speak to
that okay Miss West sure so as you know uh back in September um the organizer of the Blue Crab Festival RQ music was given a check for $50,000 however we still do do not have a contract in place um with that
organizer and this uh is an attempt to finally get that across the Finish Line we have a draft contract um there have been negotiations you can see the counter in your um agenda packet the counter from the organizer we have
conferred internally with staff on how some of the um counters would affect um our staff and uh our finances and so we have included for your benefit the staff responses in terms of our
recommendations on how to proceed with those counters and I have also included in the agenda packet the fiscal impact from the various departments that would be impact so you so you understand when you hopefully approve of this contract
what the fiscal implications are going to to be City par can you please displ it um specifically if you could pull up the the counter and the staff responses
I think would be the the most instructive yes right thank you so you can see here um the the first was a reduction of the festival dates from four days to three days days
to not include Memorial Day staff was amenable to that change um second request was delete the reference to an audit of financials by the city uh we didn't do that last year we are amenable to that change can you go back please
it's okay large okay thanks um third Shifting the responsibility of providing emergency services to the city rather than to RQ music were not amenable to that change because you can see on the next page
what the financial implications of that would be don't go to the next page please just stay on thanks you're fine you're fine um the the fourth request was uh reducing the number of nationally known Talent music groups from three to two we are not amendable to that change
because that was the whole premise of why we gave her the 50,000 to begin with um she had made the comment that she was she needed those funds to put that deposit down urgently back in September in order to reserve three National acts
um but again this is up to you we're we're just providing the information ultimately these are all decisions up to you um extending the cleanup time from the festival to we had asked for 24 hours um she had requested 72 hours were amenable to 36 there were some issues
last year especially with the the carnival area um where they simply did not leave the premises in a very timely manner and it was impacting the boat ramps and stuff like that um next Shifting the responsibility of all emergency services this is uh like the
request above uh we weren't amenable to that because of the cost incurred the next was requiring the city to provide fireworks uh we had deleted um Fireworks alog together in the the last draft that we had talked about however we are amenable to providing fireworks at our
sole discretion um next is deleting the city's ability to use any intellectual property rights for event memorabilia we have always used um event memorabilia in marketing the Blue Crab Festival so we were not
amenable to that change um and then finally if the contract is terminated by either party um RQ music shall return up to 50% of the funds we wanted to just kind of nail that down to an actual dollar amount and so we have recommended
that if it is terminated by either party AR music shall refund 40,000 of the 50,000 that has already been provided um and so now this goes back to you as as the commission to make a decision on how you would like to proceed all that being
said this Festival is a major event it's a couple months away and um we really need a contract and additionally if we were to follow the recommendation that the Hoda has has put
before us that next page please we would incur at our expense an additional 36,000 so that's and that's why we wanted to bring this back to you we feel that we've met
her on many occasions and here's where we are right commissioner Davis so two questions one this negotiation with her started when we gave her a check is that I mean well we gave this vendor a check this person a
negotiations had actually started prior to that okay so she has a Check Yes we have paid her yes but we don't have a signed contract we do not okay and then my next question is if the contract with
her or if there is no contract with her and we the commission approves your recommendation and she gives us back 40,000 what is the city's contingency to moving forward with the Blue Crab
Festival without her we we do not have a contingency I'm just going to be honest conversation only we have been conversating only we have not we don't have a a real detail plan uh Community Affairs um so we have been talking about
it we are hopeful that we can bring this to conclusion hopeful that we can get this signed and agreed with it would be near impossible to have a plan at this juncture that could be
really trying to off yeah so that's why we're really urgently trying to come to an agreement with the Miss janett if I'm a mayor and hopes of not having this conversation be drawn out um
I think it would be to an our advantage to move forth with the recommendations of our staff um our staff who has participated uh previously and know the ramifications or the uh output that it would require um to do it and know if
we're trying to get something so that we know if we need to come up with the backup plan for that weekend I make the recommendation or I make the motion that we move forth with the said um staff responses as a part of the contract to
get over to RQ music I'm a second have a motion second do you want to say something commission question okay um also miss saera is not here correct okay just Jo in case she was here give her her
opportunity um we have a motion in a second all in favor okay go ahead question that's right that's just just what how did we get to this point in this short of a time frame knowing that
the contract was not signed and with the possibility of a a no-go for the bluecraft festival because we worked so hard since um 2017 when we had to bring this thing back
from having it with the uh a nonprofit that was putting the city in Jeopardy as a Rel to a longterm Festival so we made those commitments way back when and say we won't have this type of being this type
of position going forward so knowing that why are we in a tight position today because the if I may um the promoter has not really been amable even though we've tried to meet
with her on many occasions she's either been sick there's been many opportunities and uh just we have not been able to bring her in to sit her down and let's negotiate so she really did not start negotiating with us
earnestly until I would think January even though we've been scheduling many meetings and that's how we got here because uh she has the funds and uh know no matter what version we may have sent her or communication just being blunt
she really was not communicating as well or coming in so finally and this is a big finally uh we are where we are and we are at a point where we have an agreement that she wants and what she
wants is what we've identified in front of you so if we are to we will do everything we can we'll go ahead and try to negotiate a little more and close it out and understand however that if we were to L lend more towards to what
she's asking as a city we are going to incur cost that last year and the year before she actually paid we got here because um Miss Janetta feels that we should have given her $75,000 and uh that's just the
Simplicity of it uh she wanted 75,000 because she is stating that to get the services from us is costing her a minimum of 2,23 th000 so that's why we're
here well again we she can't change Midstream that's what she asked for that's what she got paid she need to um adhere to the contract we agree with you and that's how we got here so at this point we will do everything we can to
get there agreement done and we'll try to mitigate the cost that we have to face in order to make sure that this uh event is actually held absolutely okay and do we are we going to provide her with a Time certain to respond and sign
this contract because again we can't continue to drag this out we either need the money back and come up with Plan B whatever the heck that might be um it has been challenging mayor because
um she refuses to meet by phone or Zoom um the only meetings she will have are in person and she's been hospitalized numerous times and has had other event conflicts prohibiting an in-person meeting so this has been very
challenging um we have made this a priority I I will give a a deadline of whatever you propose um I'm I'm proposing that at least within the next week we bring this to some kind of closure is fine and and two
can we also start looking at maybe alternative to see what we can must that was the conversation with the last meeting that we held that we do need to start looking at Alternatives if we cannot bring this to closure within
the next 10 days okay okay thank you we have a motion a second any other discussion all in favor I I any position nay staff the motion passed
for1 and I'll make a comment and let you know why I say nay um mayor go ahead the phone has already been taken but go ahead I'm go ahead then um that's it talk to the mayor we got it
city manager hiring decision I believe you have an announcement to make we do yes ma'am drum roll drum roll that's the commissioner's moment okay so I don't know if HR also wants to provide any additional
information but as everybody knows we interviewed the top or the final three candidates yesterday afternoon evening um and we did make a decision I think was it was very CL it was definitely a majority decision and the decision was to hire Mr Redmond Jones
II um so miss West has drafted a contract which she sent to all of us today so that we can begin nego HR can begin negotiations with Mr Jones um with the hope of him start starting March 1 or shortly thereafter
is there anything additional you want to add to that anyone okay that was the drum roll announcement policy for not for-profit funding request
sure um so because we are having uh a number of nonprofit organizations uh giving or you know know submitting to us um requests for funding and the challenge is not really having
uh set aside funds to provide to our nonprofit organizations um I'm suggesting that perhaps we consider in our budgeting process that we allocate like a day for nonprofits to come and present their
their requestes and then as a part of budgeting that we set aside funds just to give to nonprofits and Miss Wes you can talk about it more oh sure um we we have provided in this uh draft policy some
eligibility criteria to give you some guidelines one they have to demonstrate that they have a nonprofit status as recognized um by the IRS they need to be a 501c3 or they um can demonstrate that
they have a fiscal sponsor uh that already has that nonprofit status they need to demonstrate a benefit to the city of Paka that's been kind of an issue with some of the requests extending countywide um they need to
make a a clear demonstration that it will benefit the city of pla um and then they just compliance with applicable laws and then we just have a process there's a a submission they provide a detailed description the amount that
they're seeking um proof of their nonprofit status a timeline for the project and that that provides some clarity not only to the people that are applying for the funding requests but also to staff and the City commissioners
so everyone is on a Level Playing Field they know what the expectations are and we're we're not making random decisions um based on the requests thank you commission boram yes um yes this is some excellent work want
to thank you guys for putting this together but um the other piece I wanted to I made a request to have uh was put them on a uh not that they're on the city's budget every year because we have nonprofits who come in every year for
funding put them on a rotating um at least cycle at least two to three years uh before they come back to the city and and ask or request for funds yes
sir otherwise we we have to budget that in every year for the same individuals right we understand anybody else have any questions or comments I'm in agreement with commissioner borm but the time frame um
depending on the impact that that organization has on the city I have a few that I think that impactful um that are impactful so I would want to make sure if we do the rotation that we take in strong
consideration the time frame I'm not against it but again we have we do have some nonprofit organizations that are doing some great work within the city that they funding sources and things of that
changes yearly so again when they come before us sometimes the needs are um great so I want to make sure that as we again I'm not against but I just want to make sure that we be cautious of the time frame um of that
rotation we will definitely follow so can I get some clarity do you want that for two years they can't come back for a period of two years or three let's let's do two instead of three and I think that will help um as it relates to give a
year on year off kind of thing to kind of and not put it so far out and that way it it would be a meable and helping Commission C with the request there okay thank you any other questions discussion thank you sounds good and
it'll come before us for approval correct in the future okay um discussion uh decision on mayor Pro 10 I I'll ask the attorney to follow up on that she was ready sure I actually
have our new city clerk to thank for this one she's right and she's absolutely right uh she asked what happens if the mayor's out right I thought I couldn't be out no you're not allowed actually you're not allowed you're not allowed
I'm just saying just the however in the very unlikely event that you are somehow not able to attend we do not have anything in our Charter or code uh that provides any guidance on who should run the meeting and so we are suggesting
that you establish a a May proem um to basically fill in in those situations where the mayor is not available okay and how do we go about this just this one of the my fellow Commissioners provide a nomination of
sorts or what's the process how has it been done in the past well it's never been done it's never been done in the past um oh do uh histor for historical knowledges knowledge purposes Miss
kitens could you come up yeah yes and there there was Mary Lawson Brown did serve as mayor protm because uh I I believe and perhaps alra can provide some context she sered for such a long period of time that it was honorary
designation kind of honorary and yes go ahead kitchens 1027 South 12 12th Street belac Florida Mary Lawson Brown was given the unofficial title of the uh vice mayor of atka but historically whenever the mayor was out the longest the senior commissioner on the board was
always appointed to replace them in this case it would be Mr Campbell because I think he predates uh Mr boram we came in came together well we have match between those two but I think historically it has been the senior uh uh commissioner
would be the one that the mayor would appoint to uh be act in their place thank you thank you so with that said because we do have two Commissioners that came into office at the same time would it be one of those things one could serve for one year and it is totally within the discretion of the
commission on on how you want to structure it I don't mind whatever it does you want to flip a coin okay so are we saying commissioner Campbell we we you go commission camell first
okay okay so we have uh May appro 10 and until on February 2026 and then we'll rotate out yes so do we need a motion for that I ter we're all three of us are up on in 26 so you won't get a
term no he will for about half a year six month February till January of the following year so who can a full year it's all good okay do we have a motion I move that commissioner camell serve as
mayor protm second yeah and then for a year and then for a year followed by commissioner boram okay we have a motion to have a second second a motion of second I
thought you would all in favor I any opposition thank you thank you thank you for this I guess honor congratulations interim city manager hours work review Miss kot
okay um so just um some quick background um so we're um request is just to request the commission to review the salary based on ours worked um um for Miss cardi as our interim city manager um the background um Miss cardi was appointed to serve as the inter city
manager on September the 12 2024 she has also serving in the capacity of Finance director and salary was set for Miss cardi at a special call meeting on September the 30th 2024 at the request of the commission time tracking of hours worked were to be kept so that a review of the salary could be brought back for
adjustment consideration um so there are um a lot of pages um in here the current practice and all as well as the um on the I don't know what page it is in your book um but
the salary that was originally set um would be for the 20 additional hours um that was set there's a lot of documentations um calendars um eping that Miss cardi presented um that we have in here um for your review to see
um if anybody has seen I'm I me personally as I've seen her in here I'm not um certain that she cap captured all of her hours in here for the time that she has actually spent I know that the first um consideration was for the 30
hours but we wanted to see so from September the 12th to the end of November would have given the commission a 90day to actually see how many hours she was actually um putting in um before they considered the 30 so they went with the 20 so at this time I'm just simply
recommended based on my observation and what she has been for doing um that there's a review of the hours to make the Sal um the necessary salary adjustments moving forward the current salary was set on 9:30 was for the 20 additional hours by weekly the new
salary recommendations for the 30 additional hours by weekly and it's also the recommendation of staff that the new salary um set is made Retro Retro from to December the 1st so that would give um a 90-day period from September to 12 well not quite 90 but a three months to
November the 3 so that you all have had the opportunity to see exactly what she was producing how many hours she was putting in before it's consideration for reviewing of an increase if it's at the will of the commission thank you does anybody have any questions of Miss
Jones do we want to I move that we accept staff recommendation second motion to Second all in favor any opposition thank you thank you commissioners going on to public
hearings ordinance 20251 resorting property at the intersection of St John's Avenue and ziga from seal Family Residence R1 to multifam Residence R residential R3 Mr joho good evening mayor
Commissioners the first reading by the way that is correct this is the first reading this is a request for resoning of a 4.2 3 acres that is located at intersection of St John's and CER drive
and the request to change the existing single family residential R1 Sony District to multif family R3 with a plan unit develop and overlay the intent of the applicant is to develop this property with uh 48 town
houses the item uh will review this item will R by the planning board on jary 7th the resoning meets all the requirement established in the zoning code and as it is demonstrated in the staff report the pl unit development was also
reviewed by the development Review Committee on December 19th 20124 and the committee had very minor comments on it the Pud meets the standards that establishing the zoning code and staff
is recommending that that you approve the result from R1 to R3 on first reading and also you approve the plan unit development but subject to some conditions the condition would be number
one that all utilities must be located on the ground two all vehicular parking associated with the development must comply with the off street parking and loading requirements of the code three a traffic study or a letter from a
certified traffic engineer or other Transportation professional must be submitted regarding the vehicular Ingress and eress to the proposed development and finally the last condition is that the applicant will enter into a development agreement with
the city regarding the implementation of the Pud thank you is the applicant present I do not believe that the agent for the applicant is here today does anybody have any questions of Mr
agama in the past I thought we said that they had had to be here in order for we did send uh various emails to him advising about the meeting so and we had not received so miss West as far as
yes Miss I was going to ask what Miss West how we proceed well you can either accept um the the staff report as um the evidence here in terms of the burden um typically
that's on the applicant if there was any objection to this from members of the public which we don't know yet because we haven't it opened that up to the public um that would be the applicant's burden to refute any sort of objections but if there are no objections we can
rely simply on the evidence and testimony of Staff okay do we have anybody here for public comment on the item see propos public comment so just a reminder that uh this is a resoning so it's causi judicial in
nature you are acting in a judicial capacity okay how would the commission like to proceed I know I would say be confused because and and my confusion wants I want to have clarity because again as commissioner
borm stated that we did bring this up previously and I don't want to be or goal contrary to the conversation or the dialogue and what we've had before um hence I think with the mayor bringing
uh uh attorney West in for clarification I'm I just want us to be consistent um because there are others on here for first readings and whatever it is that we have to do I just want to make sure that we're consistent as we
move forth because as I look at this there are several other first readings that I potentially don't see anyone in here personally or on Zoom land so that this can set the Precedence of a lot
that's going to go on this on tonight and in the meetings to come right and I I just want to clarify if there is an objection from the public it is not incumbent upon staff to refute those objections they have made their analysis and their recommendation but if there
are objections made by the public that don't necessarily address the specific issues raised by staff we can't address those that is their burden of proof but in this particular case you have no objections from the public so you may
rely on the staff report to proceed it is certainly ideal to have the applicant attend um in order to defend their application but there there's nothing to defend against since there's no objection could we request that that
they are present or not prior to bringing it up if they're not here we skip over um and try to notice them because we did say that we wanted them here so are we going to shift gears again it's not shifting gears in terms of the burden um you can not the burden
okay but what we put in place when we said we want the applicant here to Mr Bor are you P yeah well and and the key point is um once we approve this right
then it's it's in the pipeline and um so we we been past the first reading but we have not heard anything from the applicant and we don't know who the applicant I mean I don't we don't know the applicant we if we have
questions to the applicant you couldn't answer the question because sometime when we have the applicant here and they're speaking to their project we can ask questions but I'm not sure if you can answer the questions we may
have oh speaking on behalf of the applicant correct well I will not be on behalf of the applicant correct okay I will speaking you know behalf of staff and okay well that information provided to go ahead commissioner Davis
question um make sure I'm understanding properly is first reading applicant not here we don't have anyone from the public who has any issues here to speak on any issues so
we're not aware of any so at this point we're really considering um to see if this request is in line with the policy of the city which according to our city planner it is so that's really all we're voting on
tonight is that correct correct to that point I move is it this is a motion correct what I need to do I move that we accept the recommendation of the city planner we have a motion do we have a
second okay motion Dar due to lack of second so can we proceed um mayor yes by asking are the Property Owners the partial owners here and you wouldn't have to go through that if they're not here are you asking in a general way to
ask if for any of these are the applicant or the representative here for any of these that are coming up is that what you're asking me to request okay information Mr we have reached out to to the applicant agent and but nobody is an attendance that is
an applicate any of these items okay that's correct okay so some of these are not quasi judicial in nature your annexation okay yeah we have two annexations oh I see that anation okay
with uh including future land use Amendment and resoning and your both right your future land use amendments those are Quasi legislative in nature not quasi judicial so so we could move forward okay so on mayor my and Commissioners
you know my suggestion would be that uh we continue the first reading to the next meeting okay and then we add a second date you know for the second okay I think that that is what the commission is requesting see none of them are here okay and with that said we should go on
to at least cover the annexations that are on this listed I think in the same case mayor so we're just to table okay that's fine so for sake of making sure again because I'm trying to learn attorney
West and her facial expressions what told that's why she's JY we so with making sure that we do things and in order can we make a
motion to table public hearing items a which items do we a a through k no no no no well
a a all of everything except I items a all items excluding I to our next meeting well um motion would be to continue to continue yes yes please I got a question here we also
have is K is on there as well is that that's a first that's first okay only first reading I'll restate my motion for for sake of clarity I make a motion that we continue public
hearing excluding items item I until our next meeting thank you we have a motion do we have a second second motion a second all in favor all in
favor thank you opposed nay okay on to I ordinance 20259 accessory dwelling unit ordinance first reading okay uh and planning and I are
joint presenting this um this is a a draft affordable um excuse me an accessory dwelling unit ordinance as you may recall from my preview of the legislative bills um this is more than
likely going to be mandatory in just a matter of months um the draft ordinance that we have was um pulled from the model Florida Housing Coalition Adu ordinance the purp is to address the
affordable housing crisis and basically this would allow accessory dwelling units to be permitted in all single family districts there are a lot if you look at the actual ordinance itself um there are a lot of limitations and uh
Lorenzo can go into that a little bit in terms of um where it would be permissible there are also um affordability requirements that we have worked into the ordinance for your review any questions no questions okay um I'm going
to open up the floor for public comment is there anybody here for public comment on this item see none close public comment okay do we have a motion we have a motion commissioner Campbell do we have a second
second second commission Davis all in favor I any opposition no thank you which one we were on i k was included in the
tabling to the next and we are on to don't get too happy yet we're on to commissioner comments commissioner Campbell I will be very brief I want to bring before the commission and I'm quite sure some of you and some of the citizens here may have experienced what I've experienced
on several occasions and to hear um my wife experienced the same thing with our newborn on her way to a doctor's appointment is very nerve-wracking and scary because I've witnessed it without my children in but on St John's in 13
that new four-way stop sign there needs to be some kind of better um solution to it because it just became a four-way stop sign it's always been if you were coming up Saint coming down St
John's uh to downtown Palaca you had the right of way if you were on St John's now it is a four-way stop sign on the corner of 13th Street by the daycare um in that little Plaza that sits there and I've witnessed myself on several
occasions almost being hit and I've witnessed seen others being almost hit I think we need to bring a flashing light there or we need to take that four-way stop sign down it does sound like a safety issue and that needs to be addressed we will
follow through anything else commissioner Camp that's it thank you commissioner Jones I don't have any father comment tonight commissioner B I just wanted to just add to um what commissioner Campbell brought
up but just look at the St John's Avenue as a whole because we got we got stop signs uh all the way down St John from the um St John's and hudon area all the
way down to the river so let's look at those a lot of them weren't weren't there in the past and so if we need to remove those to for for the traffic flow to become back to return to normal that's what would be
a recommendation because again they were put up temporarily I don't know um well I know some of the projects are completed so are the the signs need to be removed as such because they we I don't think they approved initially to
go there there was just temporary there for the whole traffic for through through the projects I'm not s certain they were there temporarily but I will say as somebody who owns a business and watches the traffic on a daily basis without those stop signs when we had
lights if people got all green lights it was like a Speedway it's still difficult there is another motivation people see what businesses are there if they have to stop it in each intersection from an economic Point that's good um but also from a safety perspective people had I
think for the most part of adjustment I'm not saying it's perfect they ran red lights too but I I never I understood them to be permanent I the one on South 13th is new maybe there is a bigger issue there because that's a Crossways where people try to avoid the train um
so I can see where that could be more problematic but the rest of St John's I think we as the merchants that will speak for us collectively appreciate the stop signs and Bist do too as a cyclist I understand and I'm a major proponent for safety but again I think the
commission uh is Du duties to you know approve of stop signs being put in put in place and I don't recall those being approved and so that's what I'm saying they would put up for temporary purposes and so we need to understand and know
where now we have fourway stops or two we need to know along that whole Corridor that's that's my ask thank you commissioner Davis do you have anything yes I want to take this in a different ter as a a new commissioner
um I had the opportunity today to do some riding with our fire chief and I learned a lot about our city I know he's already stepped out um but one of the things that what I was triggered and for the commission to keep in the back of
our minds as we um um this is a pro proactive request as we start thinking about how we need to um allocate funds in our future and with all of the request for growth in our city that we
consider the impact it is going to have on our um our um Public Safety departments you know more houses more tow houses more potential for fires so as we're considering this growth and
things are building let's also consider we need to reallocate funds to cover it accordingly because all of us said our number one priority is Public Safety so so I want us to keep that in our Forefront because it's never just anything in isolation so I agree and
impact that was one of the reasons why we reinstated impact fees It's Not the Only Solution but it was certainly a step in the right direction that took a while to happen um and and I also think we're going to have to look at some of our ordinances to make sure that we're
doing things growth in a positive and planful way um and that certainly has to be considered right for many many years it was fault not to um um impose the impact fee so we we had it and U we had
179,000 and we had another uh 200 yeah so we we've been getting anything else do we have a motion to adjourn okay oh we did a neglect