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Good afternoon everybody. Welcome to the city of Palaca City Commission meeting on April 23rd. Welcome. I'll do that over again. Welcome to the city of Palaca City Commission meeting on April 23rd, 2026 at 6 p.m. And I'm calling the meeting to order starting with the invocation by

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Pastor Malberry and the pledge of allegiance led by Commissioner Campbell. Please stand if you're able. Good evening everyone. Father again we say thank you for another day. Thank you for another opportunity, a chance to come together in your presence. Pray God

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that your blessing will be upon the leadership that you provided for such a time as this. Thank you for touching our bodies and keeping us bringing us for such a time as this. We pray that you would crown our heads with wisdom. Give us understanding and those things that

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are needful, God, to move forward in the right direction. We thank you for all that you've done for us. We're mindful of your kindness towards us. It is in Jesus name we pray. Thank God. Amen. >> Amen. >> Please join me in saluting our nation's

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flag. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all.

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>> Roll call, please. Madame clerk, >> Commissioner Davis, >> present. >> Commissioner Campbell, >> Commissioner Bum, >> present. >> Commissioner Jones, >> here. >> Present. We have quorum. Thank you. Has every everybody had an opportunity to

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read the minutes from March 18th, 2026 workshop, April 8th, 2026 budget workshop, and April 9th, 2026 commission meeting. >> I'm sorry. >> We have a motion. Do we have a second? >> Second. >> Motion second. All in favor?

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>> I. Any opposition? Thank you. on to public recognitions presentations and the spotlight employee of the month, Ms. Jones. >> Good evening, Madame Mayor, commissioners. Um, so as you know, we have been recognizing an employee as

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well as departments for the past three years and we want to just continue on it. Um however, HR did um add a little um loop to this so that we would get more people to participate in this. So we have um also decided that as our employees nominate different individuals

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within the city, if their nominee wins, then that person that nominated will also receive a small token of appreciation for recognizing our employees. So this month for the month of April, we would like to recognize Mr. Cody Haley, WATER TREATMENT PLANT

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MECHANIC. COMMISSIONERS, MAYOR, this Cody. Everybody's seen him a few times now. I rave about him all the time. Cody's been with the city four years. There is nothing Cody can't do in our water department. He makes that department function beautifully. If I have an

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issue, he takes care of it. Without Cody there, we would be in serious trouble. Cody has saved the city roughly, I could start off with the top of my head, a minimum of $30,000 just on the painting of the buildings. And not to mention rehab he does on pumps, motors. Cody is

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a model employee. Doesn't take a lot of time out. He's always willing to come in when we need him. It can be 2:00 in the morning and I call him up and he's traveling 40 minutes to get here to solve a 10-minute issue for me. So, I am pleased to present Cody Haley. >> Thank you.

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CONGRATULATIONS >> Thank you. Congratulations. >> Thank you. Thank you. >> Yes, sir. >> New high >> sir. >> New hire presentation. Miss Jones.

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>> Okay. So, we just want to um actually u welcome all of the new employees. Um and these are not just um people that haven't. This is all of the employees whether they've completed 90 days because if we have felt the need to bring them in and welcome them into the city, we just want to acknowledge them.

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Um we have a CRA coordinator, Miss Nicole Oth. >> Senior planner, Mr. Michael Hill, our project manager, grants manager, Mr. David Bumgner, our grant administrator and writer, Mr. Christopher Glimp,

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finance specialist 2, Miss Sarah Porith, water plant operator trainee, Mr. Eric Johnson, Reclamation Plant Operator Trainee, Mr. Aiden Martin, water and sewer utility maintenance traininee. Mr. Erin Sanchez,

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refuge collector. Mr. Dakota Nicholson, refuge collector, Mr. I'm sorry, Bajan Set Solen. Bajan Solen, streets laborer, Mr. Josh Huitt and our engineer, Miss Kaitton Winish.

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Police officer, Mr. Stefanos Zakarcus. Say that right. Okay. And police officer, Mr. Caderius P. And our police victims advocate, Miss Kathy Wright.

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and and we just welcome all of these employees to the city of Pekka. >> Thank you. Welcome everybody. Home rule hero award from Florida League of Cities. >> Hi Thank you.

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that micell >> for immediate release. City of Palaca, Florida, Florida League of Cities FLC, the United Voice for Municipal Governments recently recognized Palaca Commissioner Borum with a 2026 Home Rural Hero Award for their hard work and

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advocacy efforts during the 2026 legislative session. Commissioner BM worked tirelessly throughout session to promote local voices, making local choices by sharing insights, local data, and real world examples that helped inform state lawmakers and elevate the voice of Florida's cities. "Local voices

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matter, and during the 2026 legislative session, these leaders made sure those voices were heard," said FLC Chief of Legislative Affairs Casey Cook. By engaging early, often, and thoughtfully, they helped elevate their the municipal perspective and reinforce the importance of local decision-making. We sincerely

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appreciate their dedication and are proud to recognize their advocacy on behalf of Florida's cities. Home Rule is the ability for a city to address local problems with local solutions with minimal state interference. Home Rule Hero Award recipients are local government officials, both elected and

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non-elected, who consistently responded to the league's request to reach out to members of the legislature and help give a local perspective on an issue. Congratulations, COMMISSIONER. >> UH, thank you, mayor. And that's just a a small token appreciation from the

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Florida League of Cities recognizing the work that's been put in. I've earned this uh award over the last six years and I am um honored to be uh a home rule hero. It represents exactly what it what

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it what it says. Home rule hero allows you to make local decisions in the local um municipalities as opposed to everything coming from Tallahassee. I know years past uh when they first started out in 1922 um everything was done in Tallahassee

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and so you would have to wait a year before anything could be implemented as it relates to local laws whether you wanted to change something with your speed zone if you want to do anything as it relates to rules in your parks or streets or whatever um speed signs and

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whatever. So again, I want to um thank everybody who supported me in this whole effort and again I want to continue to uh serve my city. >> Thank you. Thank you. Look this way.

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Before we go on, um, we do need to add an emergency. >> Yes. Um, mayor, a couple of items I um, the first item I do I would like, if appropriate, to pull

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item B under regular business. Um, and and this is contingent upon, it's my understanding that there was there resignation officially or I don't know. Item B. >> Item

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>> on page two under regular business. >> Oh, under regular business. Okay. Um, no, we still have to discuss that. >> The um the person, yes, we still have to discuss the who will be next.

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>> Okay. Just so the context of it will change. Yes. And I do have a question when we get there. >> It will change. >> Um, but I do I would like to add an item. >> Okay. Um, I'd like to add under regular business item C is city manager

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employment. So, I move to add an agenda item C under regular business entitled city manager employment. >> Second. >> A motion and second. All in favor? >> I. >> I. Um, and we also need to add another

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emergency item in regards to um the port consolidated property and a discussion about that um under regular business as well. I assume is that correct miss? This is about

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discussion about whether to move forward um with the grant. >> That's correct. And this was brought to my attention by the city manager later this afternoon. So, can somebody please make a motion to add that item? Yes. Consolidated discussion.

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>> I move to add um item I'm sorry, new agenda item port consolidated under regular business. >> Second. >> Motion to second. All in favor? >> I thank you.

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back to the regular agenda. >> Go ahead. I'm sorry. >> We possibly switch swap that to >> CN C and D. Uh let this consolidate to be C and city manager.

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>> Is that fine with everybody? Okay. Um city manager administrative reports project David At any given time, we have between 30 and 50 active projects going on throughout the city. Some are visible, some aren't. We got projects on the

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road, we got them under the ground. We got many different projects everywhere with water, wastewater facilities. Our projects team consists of myself, Chris Glimp, who does all of our grants administration and grants writing, Peggy

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Bachmann who does our grants accounting, Caitlyn Harish, who does the engineering for us, and we couldn't do any of this stuff at all. Joe Verkio helps us so much. Miss Cardi helps us well, and another one that's not mentioned in there is Nicole. Nicole does so much for the help with the CRA business and

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everything. And it makes our lives bearable to have those people help us. That's a just a little map of the of Palaca and all the projects. The projects span the whole length of the entire city above ground, below ground, everywhere the city water flows. That's we'll have a current project at it at

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sometime. Everywhere there's a road, you're going to have a project there eventually. That's just a few p pictures of all the water lines we have and sewer lines. We've got approximately in this time we've done all the stuff. We just with the pot of water and the sewer lines.

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We've done appro 42 manhole re real reline the manhole covers. We've done over 3,000 ft of sewer lining and 12,000 ft of water pipe just this just since we've been doing these projects. There you one of y'all remember the river street wall. It was more

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>> leaning than wall to begin with. This project was done it was also done in less than 90 days. We had a sub. We stayed on them. We got the job done and it looks great. >> It does. >> The Price Martin facility has been

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undergoing multiple improvements, mostly to harden the facility for when hurricanes and bad weather comes in. The Bronx Molland House. This has been one that since it's so close to city hall, I put a lot of attention into since I'm just right there. I drive by there every morning before I come in and

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I try to go by there every day at lunch to just see if people are actually on the job. And if they're not, we're going to find out why they're not on the jungle. We got the we did all the securing of the beams, did all that project, and in doing so, we also extended that contract to replace all of the rotten wood on the exterior of the property. And the

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original contract was only to paint the new deck and the new floor. In y'all's approval, we also got the entire building repainted as well with after that. And I don't know if you had that other picture. >> I went there today. We didn't have time to put it on your PowerPoint, but I

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wanted most update picture y'all can get. >> Looks beautiful. >> We're also going to be soding the entire disturbed areas as well. >> Tilman House is another project we've done here recently. It's on, you know, where the river Riverside Park is. And

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the restoration was had numerous items including siding, windows, framing, insulation, and structural repair. We got that project. We got ahead of it, stayed on our subs who did a great job with it and they knocked it out of the park. >> Jenkins Middle School, which became the

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rec center, has went through a complete facelift. Uh projects involved in this is upgrading the roof, upgrading the basketball court, and most importantly, construction of new floor plan in the needs of the patrons. Our

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next projects at Jenkins, which we're working on getting quotes in right now on, is doing the African-American Newton Museum, and we should have that going here pretty soon. It looks like we got active quotes going, and we're looking pretty darn good on it. The affordable housing, we've got, as

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you can see, the 16 houses that we've done the $40,000 repair. We've also done the down payment assistance of $20,000 to help future home buyers into that. We also have the new affordable housing which we actually actively have three houses in construction and we also have two properties that we purchased that we

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are getting ready to be under construction on for two additional houses in that and the one everybody wants to talk about the streetscapes project. It has been everything to me.

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But phase one of it's been completed. Phase two is currently underway. We met with everybody on Tuesday of this week. We had uh got a lot of better understanding with a lot of stuff for say the sidewalk issue with the bumpouts. That was just because we didn't have the correct plans. They had

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not sent them to us yet. But we got the correct plans now. We're making progress. We're working on updated schedule. We're getting everything back on track. and tentatively after meeting with the concrete guy, he's very serious. He honestly thinks he can meet

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this schedule because he's going to be working non-stop and he his attitude I love his attitude. It's not we're going to see what we can do. It's we're going to get the job done and that that's hard to find in people nowadays. But he had it and I liked it.

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Other projects we got going on, there's a ton of them. We got projects with, you know, upgra upgrading sewer lines, upgrading water treatment facilities, and all kinds of things. One of the main ones is that the PowerPoint's supposed to have that scroll down nice and neatly, but it doesn't work. A lot of computer genes,

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but we got a lot of them. We got uh, as you can see, the wildlife uh, trench fencing, which is going to go around the whole perimeter of the airport. Supposed to be 24,000 linear feet of fence. We've got that the water taxi pride one. We already got Praa 2 knocked out.

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public works facility. I'm not going to talk too much about that because that's Joe's baby. And uh we got all those. And the biggest most important one we got right now, the everybody's looking forward to is a splash pan. New projects are always a constant thing. It's always

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going to be going on here. And our goal is now to no longer be playing the catchup game. It's we're going to do the job. We're not we're not going to be asking for extensions. If you need an extension, it better be for an important reason. It's not going to be because we just fell asleep at the will. We don't

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do that anymore. And this could not be done at all without Chris. Chris does so much behind the scenes for us. >> He is always on top of his grants and everything. If I if I have an issue, whether it be part of my responsibility or his responsibility or vice versa,

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he's always there to pick up the slack and help in any way that he can. If y'all have any questions at all, I greatly appreciate that. >> No, thank you for everything. And I will say I've heard from the merchants in the 600 block and they are very pleased with how how the sidewalk project is going at

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this point. One in particular he came down to tell me so he's very happy with how it's going. Go ahead. I want to say thank you. Um, even from the first time you came into the meeting and we gave you some very direct uh

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directions in order to get us back on track with some of the projects. We've heard nothing but progress since you've been here. And that has been um music not only to my ears, I'm sure the commissioners ears as well, but it actually gives us something tangible to

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give where our citizens are actually seeing these kind of things. So, thank you. Um and I can say right now we have the right person fighting for us in that seat. Thank you. >> I would just raise if you do the job right the first time >> and keep that mentality and talk to whomever you got to talk to to make sure

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that they stay on the job. >> Yes, sir. Commissioner Borum. >> All right. Want to thank you for the phenomenal work you guys been doing with all of the projects? Only thing I have is a question around the u the water taxis. Uh what work was done around those? >> I'm sorry.

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>> What work? What projects was needed? >> This is a non-grant project. We had the uh try to plaque one. This was before I started. Um I got to go on a once they got in back up to snuff passing code with the Coast Guard. I got to go on a boat ride. I'm not a boater but got to go on a boat ride. We passed that one

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and Joe is really his public works is doing everything to get everything up to snuff on Private Black Cup one. What's being done while it's taking so long is we're trying to find a all-inclusive turnkey person to do all the work as opposed to taking it to five different

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people. >> Okay. So, so in in terms of the project itself, how much is it costing to do what repairs? >> Product like one haven't got the prices yet, sir. Product like two, I believe. I'm not exactly sure, but I want to say it was around 30 to 35,000 off the top

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of my head. >> Right. And so, we just want to make sure that we we're getting the best out of those uh water taxes. Uh the there was a project that started back in 2011 and so we still uh haven't gotten those things

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um >> in production uh completely in production yet. So we want to make sure that >> fun to go through all the files to try to find the documentation. >> Yes, sir. >> But yeah, so that's just one of the things on my radar at least make sure that we spend these um tax dollars off fiscally responsibly.

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>> Anybody else? Go ahead, Commissioner Davis. David, thank you for this update and of course I have an administrative question. Um I know you're new in the role and thank you. You're already making a difference. My question is

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about the tracking of city projects. Okay. >> And um I had this conversation this week with um the city manager and as a retired project manager um I'm I'm um interested in

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understanding how the city tracks projects. And I don't necessarily need all the details or software, but I really want to encourage us to ensure that we're using software for that's uh for projects particular that provides

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the information needed. Um my experience is when we're asking for this information, it's great. But what I also would like to see when we see a project is I want to understand is that project completed? I want to see a start date, an end date. I want to see the budget. I want to see the final numbers. So at a

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very high level because this is great but I don't know what went into it to get to the point we are. The other thing is it would be very helpful for me since historically the city has taken many years to implement projects that have

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been approved over here but we're doing it over here and there may be a time we need to reconsider because it may not even be relevant by the time we get to it. So, I think there's an opportunity for you as a project manager to do that and that's what I'm just looking for. So, thank you. >> My goal with one of those statements is

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when they get approved, >> let's get on the job. >> Agreed. >> I mean, there's a lot of stuff we me and Chris have found some stuff that we didn't like and our solution wasn't to just try to poke around with it and try to send an email. Emails are great.

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That's great to have your, you know, proof and evidence. Mine does. I don't work that way. I pick up the phone and if they don't answer the phone, I'm going to call the next number until somebody answers that phone. And I'm when I started here, that's I request a meeting with every every project. I wanted to meet who was on the job, get

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boots on the ground and see the status and see if we had issues, what can we do to fix them? What do we got to do to get back on? And that's how I've done it. And with your statement, I think it'd be great to have a building like a build pro or something like that to go through to keep your status >> days. And and what again I'm just asking

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um if you could look at a software again I say it in most meetings it is 2026 and it's the the the manual tracking is no longer acceptable for us to understand efficiency and getting things done. So, I'm just hoping

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being here that opportunity will be vetted and a recommendation made based on your budget, but again, a comprehensive where it can track the resources, the project, the timeline, and change orders and all of that

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because we we we don't, but they're initable because there's this thing called Murphy. But as long as they're handled appropriately, but that's just what I want to encourage you um to do, please. What I do as of now, just so you know, every week I talk to every one of

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the projects to see what's going on and then I make a note of it and then I update it in my notes system just a word document. >> Exactly. And so what I'm getting at, so let me go ahead and add my caveat and I'm sure Miss Pierre will understand where I'm coming from. When you're

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reporting to the commission, we're looking for executive level, right? highlevel trends that impact scope, money, time, and of course making sure on time, on budget, on schedule, you know, the

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basics. And so again, I just want you to be aware that that is an ask and I want speak for the commission, but I think they will agree. Thank you very much, David. >> Build build software. >> Uh, thank you. Thank you. >> Thank you. >> You can do you can also do it in Excel.

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I mean Rob no for now if Excel if he's >> we are >> there's a number of different ways you can do it but again it's not going to happen in word I know that >> right it's in Excel >> Excel has the capability so again we're looking for software that will do the job though

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>> we have it in Excel I have that but for my notes like what the updates on the projects and whatnot I have that in word yeah it's I do the best I can with what I have >> we appreciate it >> thank you sir >> thank you financial report. Miss Pierre, >> Greetings everyone.

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We have our wonderful dashboard um ready for for you. We are 50% into the year March 31st,

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6 months in and overall our financial condition is stable. We as a city over overall the actual revenues we're we're monitoring

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um essentially as long as we are our expenditures are not exceeding revenues then we're in fairly good shape but the fact that we're this is in trend with prior years where March is when our ad

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valorum starts tapering down and revenue starts slowing down. So, we'll be monitoring our cash um very closely at this point. We also have the airport fund that we're we are monitoring closely along with the utility fund. But

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essentially, all three that are in yellow are as long as our revenues are um higher than our expenditures, we're we're in fairly good shape. We can go to the next page.

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The next page is a list of all of our general fund departments. Page two. Yep. As you can see, the majority of the departments are in the green, which are stable. Um the the the

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other government services is really comprised of liability insurance which is the highest cost that gets paid in um quarterly amounts. So that um amount in yellow is primarily due to the liability

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insurance costs. And as you can imagine, we're a large city. We have a lot of of items and building buildings and capital and things that are covered by that um liability insurance. The the transfers

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are also what we're monitoring closely. But with transfers, the transfers are made up of um what we call discrete allocations that are uh are planned in the beginning of the year at during the

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budget season and they're incorporated in the budget and just divided like we take the total amount we divide it by 12 months period and we're basically recording that each month for our transfers.

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Um and okay we can go to the next page. Okay so the reserves. So with the reserves we have the airport fund in the red there but we have met with the airport manager the last time I presented the financials. Commissioner

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Campbell. I see you locked in um looking at me. Yes, I did prepare a memo and I sent out an email to all the commissioners beforehand to make sure we were all on the same page as far as what the corrective action we were going to

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take. Um I did meet when I met with the airport manager, he did provide input as far as the corrective me the corrective action memo so that we can put um our reserves for the airport in the right direction. We want to make sure the

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airport is in a position to um have the funds available for grants to match grant funding to improve technology. We saw the wonderful presentation he prepared at the last meeting. So the reserves will just help feed into that

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vision that he put out and I believe everyone has a copy of the >> if you just say this was sent >> it was sent in an email but >> yes but I've also >> Yes, we did. We did. Yes. >> Okay. So, it has a detailed plan as far

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as what we can do and it's a conservative approach that we're taking um to build up revenues to the place where we want it to be and monitoring closely the um sanitation

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uh reserves. And that concludes my report. Does anybody have any questions? >> I do and I just want to clarify especially on the reserves um here. So I

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know that typically these um as in the note it says grant funds, capital funds, tax increment funds typically don't need a reserve, right? And so when I'm looking at this slide and I see um the red for airport, green and yellow, and I

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know we talked about this briefly before and you gave us this document to talk about it >> again. I think it's a little bit misleading and here's my question. >> Okay. >> Do we need reser? I mean, of course, we don't want to have expenses greater than

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um revenues, but is this a little misleading to have these three funds there other than for just kind of tracking purposes? You know, when I see red, it's like wmp w, but we're not that's not a reserve

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tracking fund. I guess I'm trying to say is this is that do is my understanding correct >> to make sure I'm understanding your question. You're talking about the last sentence at the bottom of the page. Those three grant funds, capital funds, increment funds. >> Yeah. In the simplest purest way to look

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at it is um if I were a child and you as a parent were giving me a allowance every every month and that I'm counting as my revenue but really it's just my parent giving me an allowance. So that's really what we're doing

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with the grant funds. We have a matching we have matching funds in the in the budget where you have the funds coming from another another fund and we're just you know either um providing the funds like the funds

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are not self- sustaining is what I'm trying to say. They're all grant funds are created for the purpose to receive federal state grant funding. So we're we're essentially receiving an allowance or a form of payment from an outside in

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this in this case it's a grant and then with capital funds the purpose of those funds we're getting funds from multiple different sources to to pay for a specific capital project. So those all three funds are receiving they're not

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really earning revenue. They're not really operating on their own. they're counting on another source to receive that funding. So that's where a reserve wouldn't really make sense because the the purpose of the fund in itself is to

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pay for a capital project to um adhere to the rules and requests of a grantor and also for um the tax increment funds we received one source of fund from the

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Okay, hopefully I'm making sense. you are, but I think again I appreciate your detail, but you're a little deeper than my question. >> Okay. >> Absolutely. >> Really what I'm saying on this slide, I don't know that we need to have airport utilities and sanitation here. That's really what I was saying because I think

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what we really track, and correct me if I'm wrong, is really ensuring that we have reserves in our general fund. >> I'm going to disagree. I'm going to agree to disagree. Let's say it that way. I'm going to agree to disagree in the sense that airport fund, utility

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funds are what we call enterprise funds that should be self- sustaining, self-supporting. We want them to have strong reserves in the case of emergencies, operational reserves, in the case of for whatever reason the federal we've had it in the past where

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the federal government shut down and we we're relying on other other forms of government. they shut down, we need to have reserves in place at least three to six months worth of reserves to continue operating. So that would be your operational reserves and then your

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capital reserves would be in place for aging infrastructure which we we we have a lot of. So I believe the airport and utilities should still we should look at their reserves because they are essentially should be self- sustaining

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funds that should have the strong reserves in place so that if a a sanitation truck breaks down we have the reserves to pay pay for that and replace it. >> I understand. So then you're driving me

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to another question. Then who defines the target percentage or the reserve amount? >> That's a great question. So for I'm going to I'm sorry I'm looking at the Okay answer, but I prefer you. So for

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the airport, the airport has the FAA and I'm going to just turn to is the airport manager here? >> Okay. So the FAA has guidance um because we do receive a lot of funding from the FAA, FDOT, they have um what we call

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assurances that they're required. Okay. >> Yeah, I'm familiar with that. Just a simple question. Who determines that this 3.93% is read? >> What guidance is the F are you saying the FAA or are you saying the city of Palaca's finance department? That's

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really my question. I'm saying best practices. Okay. I'm saying best practices, professional judgment from the finance director. >> Okay. Thank you. That that's really that was my question. That's all I've been asking because I know that for general

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fund there's a standard identified at a level a standard. And so again, the statement says typically don't need a reserve. And then yet we're it's a little bit misleading. Let me say that.

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We can take this offline. But what I just was trying to get to is I'm not aware of a standard set by any association or governing association for airport fund to say that 3.93% is red. Now, if that

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is the city standard or if I'm mistaken, that's really what I'm trying to confirm. I just when I see red, that's a big deal. And I know you gave me this document. >> Okay. Okay. >> Does does that make sense? And if not, we can take it offline. >> It does absolutely make sense. Within the document, I'm sourcing best

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practices and get grabbing information from the GFOA. >> Grabbing information from the FAA, grabbing information from um FDOT. >> Thank you. >> So, best practices. Okay. >> Thank you. >> Anybody else have any questions of Miss

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Pia? >> Thank you, Miss P. >> Thank you. Thank you. Thank you. Excellent report. >> City manager report. >> Uh yes, good evening everyone. Um I wanted to share about port consolidated

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um environmental update. Um in summary, I've been working with uh Mr. Russo is our engineering operations manager also with um with city attorney and basically he's saying the remediation system

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should not impact the building. The footprint is far away and there won't be any safety concerns in his opinion posed to the building by their system. Um tonight we received um information actually from Florida Department of

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Environmental pursuing uh the remediation of Fort Consolva David. The next uh slide would be lead assessment and moving on to Palaca Water Treatment Plant. Again the same company Montro have completed a limited saw

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quality evaluation to determine if lead is having an adverse effect. they did find an impact there. However, even after finding it, the ski club did um commit to the cleanup effort. So, it's

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still good. It's a good um solution per recent meeting that we held last week. And the final um slide, I guess I'm moving a little fast. >> That's okay. The final slide is the employee community cleanup day on April

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29th. Uh we will be cleaning up um the city and different areas and that's the employees um engagement and also giving back to the city community itself. Additionally, I wanted to talk about the

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lobbyists. They did give us an update that uh the Senate and the House will be meeting May 12th through May 29th and um that the budget conference will be held May 12th and extend through May 15th.

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Additionally, the governor did pass the bill in reference to uh diversity uh de that that policy any policies like that will be banned and that starts January 1st, 2027.

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Uh finally, the our annual report is pretty much done and we hope to present that soon. >> That's it. >> How soon? How soon? Oh, that can be within as soon as we can uh have a date to

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present. So, we're at the very end. This is our very end right here. I would say a day we a day or two we should be complete and we just need a date to present to the city itself.

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And so, uh Miss Karen will contact and we will schedule that date. I did send out uh to each commissioner but now we're completed even more. >> Okay. And so that she will be contacting. So that will be within the

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week or two weeks or give us a rough >> I would say within about three or four days. Okay. >> Not tomorrow but by next Tuesday she should be able to call and what we would need is to schedule when can we make the presentation and we just need scheduling.

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So, I'm going help you. Let's go ahead and plan that now. >> We can >> because this has been something that has been long overdue. Um, other communities, our our county, all of that stuff has already

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been provided. And I think this is something that is important. We've given time. We've stay patient. And I think this is something if scheduling is the thing you have it will you'll be done within the next couple of days. Let's go ahead and have this conversation now so

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that we can go ahead and implement so that we can get this out to the community as well as get this on our calendars. >> So >> go ahead. Well actually commission >> it don't have anything to do with that. Another question. >> Okay. So we'll wait a minute then. So my

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question, if I may address it to the PIO because I know that in my opinion, this is something that falls under her purview and her job and I'd like to hear about best practices for presenting um state of the city

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>> because I I'd like to that's my question. What what is the best way considering our city and that we want to give this information out of how the city performed last year? Do you recommend presenting that? >> Normally, it would come in as an annual report, which is a visual

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um bullet oriented presentation. It's a booklet very similar to what uh Putin County put out. Um, most cities will follow that up with a presentation called the state of the city address, which is usually a delivery by the city manager of a speech highlighting just

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the points of of that we've achieved through the course of the previous year. Um, and that that is not normally a large presentation. It usually is about 30 to 45 minutes and then the annual report is in publication for public distribution. um and also um for the

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general public online uh that we put online. >> Thank you. So to that point, what I'm hearing is it should possibly be a separate meeting, not as part of a commission meeting or

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I'm just asking for recommendations from the PIO first, please. I would think that trying to do it um either prior to a commission meeting because it is only the 30 minutes um that's an option um if the meeting wanted to begin earlier. I

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don't know how that works for meeting scheduling that would be an option. Um otherwise it would be an additional special meeting uh for about 30 to 45 minutes. >> Thank you. I just wanted the option so we we know what we're considering >> and and again are we considering there's

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two two different things here. There's an annual report and there's a state of the city and you know are we what are we looking at? I'm looking for the annual report frankly at this point. >> Yeah. The state of the state the state of the city is usually a a speech. It's an address >> kind of like the state of the union or

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>> I know what it is but I mean I think we're looking for an annual report I'm looking for. >> Go ahead. Do you want to go ahead? I just want to make a comment and when everybody's finished I mean I I think I don't I'm not sure this is the first time that the city has ever even

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entertained something like that. So >> when was the last time the city did a state >> sir? >> It was done under Hill >> the state of the city of incomprehensive comprehensively. >> Mhm.

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>> Okay. I like to I like to see it. I I I know we if it was I don't think it was done this comprehensively. I if I like to get the report now I mean I just want to see it. >> Yeah. I think we just don't want to see the report at this point. >> No, no, no. I just want to see the report the previous report that was just

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communicated. So if I can get that electronically or however I like to see it. I don't know if we've ever had it to this degree. >> That's just my point. >> Okay. Anybody else on this topic again? What's the resolution? I still

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>> Commissioner Borm, I'll look for that for you. >> Thank you. >> I Okay, so at this point, Commissioner Campbell did request to discuss it or to have it presented. Now, what do we want to go with for And I'm talking about the annual report versus the state of the

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city. >> What's our next meeting? >> The next meeting is um >> May 18th, right? >> Actually, next meeting is April 29th. That's a budget workshop. Okay, that's good work now.

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>> Can we do it then? >> Is everybody comfortable with that? >> It shouldn't be shouldn't be that much more. You show me a book over there and that's >> that's what you shouldn't take. >> That's that's a lot more than I think we are looking for to be honest with you.

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You don't have to highlight every little everything that we've done. >> We have it on email. >> Go ahead. So, one of the things I I I just want to say my point was not to discuss how the work gets done. It's done. They they've done it, but how do

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we present it to our city in a format? And it sounds like we need 30 minutes. So, as an option prior to our planned workshop, >> half an hour before sounds like >> that's that's fine. It's >> that way we don't have to schedule a different meeting. Right.

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>> Okay. So I what what time is the workshop planned for? >> The workshop is at 6:00. So you wouldn't like to motion. >> Go ahead, please. I >> I move that we have that the uh 2025

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annual report of the city be presented from 5, I'm sorry, 5:30 to 6:00 p.m. on April 29th. Yes. >> Second. >> Your motion is second. All in favor? >> I question. Am I going to call a

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question? Can I got a second? Um I will u be on vacation out of town at that time. So, but if that's the will of the commission can continue with that date. Uh so, >> okay, >> that's that's my comment. >> All in favor? >> I

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>> I Any opposition? Thank you. >> Anything? That's it. Thank you. >> I So, I had Oh, yes. >> Question about some of the stuff that you mentioned. You mentioned a uh employee cleanup day and I received a call in reference to that from an

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employee and the question was a good question. I think is that a going to be a work day for the employees? >> Yes, it is. And it is really an employee engagement. you know, we're building them around and

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that's what it is. >> So, we're asking them to do something that they're already doing. >> Oh, we're No, no, that mean that mean this is I'm getting it right. Uh the city clerk will be going out picking up trash. Is that what you're >> What we're doing is employee engage.

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>> I'm not. So, the engagement >> Okay. >> City clerk will also be going out picking up trash. >> If she wants to and she wants to engage. Yes. >> So, yeah. Well, have you actually it won't be no penalties for employees that don't actually want to do that?

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>> No, sir. >> Yeah. I got a phone call just, you know, from employee and be just transparent that they didn't want to actually do that, but they feel compelled. They feel that, you know, it may jeopardize their employment. >> Oh, yeah. >> If they don't participate or they'll be

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looked at differently. Um, I didn't I thought it was going to be on a Saturday or something. So, a voluntary base still. Secondly, it's 3 hours of It's 3 hours long. >> We're having lunch together. We're uh going to It is what we're doing is

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trying to build the morale of the employees and we did it last year and no one said anything. No one gave any >> I wouldn't know, you know, we sent the pictures out. It was well known. So if it w if you all

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did not want it during a workday then you know we would have taken that into consideration but we did not know and we had other events as well. We had something like the chili cookout which was on a weekend. >> So we've done it both ways.

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>> It's just it I want to bring it up now before you get complaints later. >> Yes. So if it's nobody have anything further to say about it, that's okay with me. But I just want to make sure that uh it's not going to be negative impacted to someone else's job if they

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do not participate and go out and clean up during their regular scheduled workday. >> It's voluntary. >> So it's not one of those things under the job description all other duties as assigned. This is not one of those things. Right?

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>> This is voluntary. If if people want to engage us, they did last year. We did this last year and this is the second time. >> That's all I wanted to ask and I wanted to clarify it from you. Thank you. >> Yes, sir. We're going to go on to public

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comments. This is public comments for items not specified on the agenda. Speakers are limited to three minutes and no action will be taken on these items. Is there anybody here for public comments for items not on the agenda? Seeing none, we'll close public comments

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on to the consent agenda. Are there any items to be pulled from the consent agenda? Go ahead. >> And just hold on. >> Anything else? >> Hold on.

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Nothing. Nothing. Commissioner Campbell, anything? No. Commissioner Bl, anything? Okay. >> Do we have a motion? >> I'll make a motion that we accept the consent agenda excluding items E and F. E and F for consideration.

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We have a motion. Second. We have a second. All in favor? I. Any opposition? Thank you. E. Adopt resolution 2026 R68. Adopt a resolution of the city of Palaka, Florida granting special events permit to visit Palaka summer night light setting forth the provisions of

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the permit and granting permission for road closures, amplified sound, and alcohol. >> Mr. Cutright. >> We just have a question. >> Yes. Um, so I will tell you, um, I wanted to pull this for discussion

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purposes because the city already has some scheduled events on the calendar that we previously approved. I will tell you that after reviewing this, I am in support of organizations

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hosting events in the city rather than the city hosting them because we use taxpayer funds to do it. So, I just want to be clear about my position for that. The point I want to make is if this resolution passes,

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um, then do we need to take any action to go back and remove those items? Because I want to be clear that I'm not in favor of approving this. Well, I'm in I'm in favor of approving this, but I'm not in favor of the city continuing with

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the planned activities that are very similar. is if that um >> are there any are there any conflicting same dates activities that the city's planned >> throughout this uh time frame? No. >> Well, my point is not conflicting dates. Okay, it's just

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>> my point is duplicating similar >> um events. And so my question is with this being submitted, if this is approved, is the city planning to continue having the events that are on

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the calendar? >> Well, only two events that we going to have that besides that was the fourth July event and then we also have what they call jingle jam which is in December. Okay, those only two. The summer jam series is something we tried to see if we would do but this would kind of take the place of the summer jam series.

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>> Thank you. That's really my question. Um if you guys are >> go ahead. >> So I have a comment slash concern. Um and this may be something that is talked about at the submitting of an application.

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I saw a whole campaign being done with regards to this event prior to it even being uh brought before the commission with regards to this event seeming as if it's already been approved. I think that sends a mixed

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message to our citizens and it puts us in an awkward situation because it appears that for me we're forced for lack of better the term to do something because if this was to get vote voted down and I'm just speaking in general

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a whole campaign that was already done on Facebook now could look as if we've shot something down that was commi communitydriven and this has been out on social media for a month or two prior to it even being brought before the

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commission. >> Okay. So, the the promoting it from the the uh special event team meeting, I take full blame for that. In conversation with Miss Gabriella and then Mr. Holmes that was at the meeting, I said that looking at everything they

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asking for and things that they are uh planning to do that it look like it would be an event that we should probably approve. So, I take full responsibility of back from the special event meeting. Anything you say a month ago, anything before a month, I cannot control that. But from the special event meeting to now, I take

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>> it's been up for a while. And that's not the only event that I'm referencing, but this is a we we're here. But I think there should be you can't make the assumption that something is going to pass based on the type of event. >> Yes.

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>> Um again, there is a process and we expect the process to be followed. I just don't want things to be put out because what are there are some things that as a commission we feel that needs to be vetted or there may be just there's a there's too

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much room for scrutiny >> based on something being promoted prior to it officially being being approved by the commissioner >> and and and you right on normally we try to say wait till this commission and

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there was a convers and again I follow on that sort. But going forward, everything will be vetted through. Don't put anything out. Don't say anything anybody until after it has came through for both of y'all. >> Commissioner Davis, go ahead. I was

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going to say one way we may can prevent this is that ensuring that when items are submitted that we have the meetings timely so that we can get them on the agenda as soon as possible and that way we're not backed up against if something

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being approved and decreasing the advertising time. I think that that could solve this. it's okay to approve something early enough if we're going to do it and it's it's met all the criteria and that then gives the sponsoring organization time to meet uh proactively

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meet their so I think that may be a quick fix right so don't come so late to the commission >> and what we put in place there most your class A events now have 121 day 120 days and your class B's are at least 90 days or more before we we bring it to the to

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y'all attention at least 90 days prior to the event so we're trying to put things in place to mitigate some of these things that just happened. But again, this one right here from the special event team, I own it. >> Okay. >> So, if there's any issues, I'll take it away. >> Okay. >> Okay. Madam, >> anybody else have Go ahead, Commissioner

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Jones. >> Excuse me. For this event, um do are they using any of officers? Does this say two officers that they're going to have to >> Yes. >> So, they're going to have to pay for two officers?

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I usually it's usually broken down what what they're um going to be paying for. I don't see it in here. >> It would have been in the package, but if not, uh that was a scribble error package that were turned in. So, that's why we trying to correct that now. Uh

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but yes, they got two officers. They have their own trash can services. So, they going to utilize that. And then they're playing for amplified sound permit and also they plan for alcohol. >> Okay. And and the reason why I ask is because of the Easter event that was at Hank Brian Park

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100 block of Memorial is a park. >> And so the question was that the Easter egg event they had to leave the park at 7:00 p.m. they were told. Um, in this event it's the 1000 p.m. Was that just

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for that particular event that's what they requested or will 10:00 I I just want to know going forward >> to my knowledge cuz I I heard about that to my knowledge it was not mandated that they had to leave at 7 but it was conversation on the application that they put in there that they were trying

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to leave at dust. I mean dust when the park was closed. Now, my rule is you can stay up to 11:00. >> 11:00, >> you know, but that requires, depending on where you're at, if it's proper lighting, if it's not proper lighting or a residential area, it requires more law

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enforcement and everything to put in place. But nobody has been told that I know, and I go back and check with my staff that they had to be out of somewhere by a certain time before 11:00. >> Okay. And the number of officers, they say 500 attendees

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are expected. And how many officers for the 500? >> They asked for two. I mean, Captain Williams and uh uh Fallon was in there and they agreed on two officers. >> I just want to be consistent when we go forward with other events so that we

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won't have to ask answer these questions that we get. Hey, why did my event cost this much and why is this and then believe it. >> And you're right. And but we the law enforcement piece I defer to Captain Williams, uh, Officer Fallon, and

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Officer Keith to see how many they think they need for this event. Uh, this event might change to more officers after the first one because this is the first event that they are throwing. But right now, the the law enforcement said they they handled this with just two officers and the normal officers on shift on

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that. >> So that leads me to another question. So after this first event if it is bigger >> we can increase the officer. Yes. >> Okay. Yes. >> And it won't be >> Yeah. We'll invoice them as we talked in the meeting. You can get invoice and at later date for if we have to have more

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things come like we talked about the trash can and we deem that the trash cans overflowing and we got to bring trash cans down there. Then we get invoice for the trash cans we bring. >> Are we providing u restroom? >> Well, they utilizing the restroom that we have down there right now. the pork considering the tax return on the

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building. >> Did they shop the tax? >> They're using that. >> Yeah, they're using that. >> Madam Mayor, >> those are my questions. >> Anybody, Commissioner Davis? >> If there are no more questions, >> anybody else? >> If no more question, I just want to make sure. Go ahead. I move that we adopt

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item E of the consent agenda. >> Second motion, a second. Is there anybody here for public comment on this item? Yes, ma'am. >> Please come up. Miss Kitchens with kitchens collective Florida. My

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concern is this. I won't go into minute detail. This is the third or fourth thing that I have witnessed as a citizen where it appears the staff is doing an end run around the commission. Mr. Campbell brought up the point that this was already advertised on Facebook before you all heard about it. Uh last

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late last year, early this year, there was an issue you all voted on and then staff presented additional information. you had to reconsider your vote. Uh there's an issue coming up tonight that you all can you all talked about it a couple of months ago. It's back again. I as a citizen and a former commissioner

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just a little bit concerned. I don't need any comment. You all think about it. I'm concerned that apparently some of the staff sometimes if you want to fall on the sword that's fine. But I'm not faulting anybody. I'm just saying it looks like the staff keeps on doing things that the commission is not aware of are bringing them back. And to me it looks like we run around the commission.

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It seem it appears that sometimes the staff is trying to run the city instead of you, my elected commissioners. And that gives me, to use our former city attorney's uh words, heartburn. So, I have no particular problem with this event. I have a problem with events continuing downtown. If they if they're

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loud enough to disturb the citizens, if you keep the sound down where it doesn't go out a mile, then it's fine. Uh, and state law, if I remember correctly, does provide you have to have x number of officers for x number of people when alcohol is served. But I have no particular problem with this as long as it doesn't disturb my neighborhood and

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my peace and quiet. But I am concerned about things coming to you all. Like you all just said that after it's done after the fact, I am very concerned about that. I concerned for you. I'm concerned as a citizen. Thank you. >> Thank you. Is there anybody else here for public comment? Please file a yellow card when you're done. And give us your

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>> after I speak, please. >> Yes, you can do that after you speak. Please give us your name in city or town of residence. >> Don Holmes, 222 North Third Street, Pacta, Florida. I really uh don't think there's a sword ready to follow him. Quite frankly, I attended the special event uh meeting. He had representatives

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from the police department, from sanitation, from I don't know all the re fire department, from all the relevant agencies. I thought they were very thorough. I was there when he asked the police department how many officers and we agreed that if after the first of the six events they felt more were needed,

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then we would we would we would accommodate that. The folks from the boat house marine were there to voice their support for this event and the use of the bathroom and I think we asked specifically that they be left open and there was no attempt on our part and I

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didn't sense any attempt from staff's part to do an in run around the commission. It looked like the kind of event that you promoted in the past relatively low impact. My the my clients paying for its own garbage, not only just collection, but the but the containers themselves. They're taking

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care of the bathrooms. They're paying for the police officers. They're also paying for an administrative staff to be down there in case your staff thinks that something more is needed. Right. So, which I did remember hap did not remember happening in the past. I know a lot of us when I was with the city were

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at events voluntarily or as part of our our job, but I don't remember didn't remember us having to pay for an admin person to be there to watch. Eddie said it was necessary. My folks agreed to it. So, I don't know, you know, it appeared to me that we were doing and they were doing everything they could to protect

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the city and make sure that all the interests were were um were covered. And at the end of the meeting, one of the the staff, one of the folks from my client said, "Can we go ahead and start advertising it because that date's approaching?" And it was just said, "Yeah, this looks like something the

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city would approve." So, there wasn't any intent to circumvent or run around the the commission. It was just one of those things where we met with everybody there and and interested parties and everybody thought that it was something the city would want to promote and not

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have and and it was a promotion that wouldn't require the city to put any money in it. So I don't think anybody thought there was anything nefarious or you know clandestine about it. We were just trying to go forward. So hate Eddie's big enough to fall on his sword but I just hate to see

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>> Thank you. >> All right. Thank you. Appreciate it. Anybody else for public comment? Seeing none, we'll close public comment. All in favor? I. Any opposition? Thank you. On to item F. Adopt resolution 2026 R70. A resolution of the city of Palaca,

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Florida approving an honorary street name designating Napoleon Street and the city of Palaca to also be known as Fred Rbrook Street providing for conflict severability and providing an effective date. So, I pulled that as well. And I will say I am in support of adopting

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this resolution. The reason I pulled it is because when we to get to this point to go back, we had some um missing information, right, to make this decision. So, I pulled it

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to discuss for the city to have some standard um procedure or process. So when people come with this kind of request, we can give them the options. One is an honorary renaming and one is the full renaming and so we can direct

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them to the county. >> Yes. >> And then the other part is um if this is adopted tonight, do we have processes in place to define when the sign gets done? What does that look like? You know, so that's the reason I pulled it to

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understand the process surrounding it so we can have some consistencies >> if these things come in the future. Some of us may or may not be here. I mean, I didn't even know until we heard it. So, that's the reason I pulled it. >> Yeah, we definitely need guidelines so

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that the next group will correct >> won't have to guess. >> We look like we know what we're doing. >> Yeah. >> Anybody else? >> Do we have a motion? I move that we adopt resolution 2026-R70. >> Second. >> The motion is second. Is there anybody

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here for public comment on this item? >> Seeing none, we'll close public comment. All in favor? >> I. Any opposition? Thank you. On to discussion direction city of Palacta policy governing boards and committees.

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Miss Ki or Miss West? >> I like Miss West. Uh good evening commissioners. Uh we have a couple of documents to review in this agenda item and I'd like to start first uh madame clerk with the revised

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proposed board application. Took some time to try and address the issue of not revising the entire application. So we would have a separate application for every single board and committee since some have different criteria. So this application uh does a

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couple of things that were requested by the commission. First of all, it it welcomes the applicant and it makes it um a priority that preparation and consistent participation are essential for ensuring effective meetings. So at

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the very top it puts emphasis on attendance requirements since that has been an issue. Um and essentially uh a member may be recommended for review. It's not mandatory by the city commission if a member is absent for

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three consecutive regular meetings or attends less than 75% of the meetings within a 12-month period. So that is optional with fully within the discretion of the city commission. But at least there you have a threshold that is being communicated at the outset of

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them even applying for this position. So they have a clear understanding. Furthermore, the absence is not qualified in any way. Um, it's not an excused or unexcused. It's just an absence. So, it makes it really simple for the public who's participating to

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understand. Next, what I have done here is basically put a asterisk by every single board or committee that has specific criteria for membership that is somehow clottified in

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a policy, in a resolution or an ordinance. That puts the burden back onto the applicant to find out what that is. And that's not a heavy burden. All they need to do is contact the city. the city clerk has all the resolutions and

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the ordinances that are applicable for all these boards and committees. So all they need to do is contact the clerk and find out well hey what what are those criteria and they if you go to the next page you can see there's the standard

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item for professional qualifications but in addition to that it asks criteria for membership required yes no so it prompts them to go ahead and answer what that would be and so it for the most

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part the application stays pretty much the same as it always has. We just added some provisions to remind them about attendance requirements and also puts the burden on them to find out what the specific criteria is. Okay, so that's the board application. Next document,

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please. So, I thought it would be helpful to um have some understanding as to all the various boards and committees and I think there's about 17 um how they get formed. uh they can get formed either through the charter, through an

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ordinance, a resolution or even a policy. And these are the different ways that they can be modified. So if it's adopted by ordinance, it can only be changed by another ordinance or through the charter. If it's adopted by a

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resolution, it can be changed by a resolution, an ordinance, or the charter. So, the reason I I put this in there is because I wanted to make it clear that if there's criteria set forth in an ordinance, we can't just change that by resolution. We have to go

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through the whole ordinance process, the advertising and the various hearings hearings in order to change that criteria. And I mentioned that because there is a request, for example, on the airport advisory board to also lower

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that member uh number down a bit. And because that was adopted fairly recently, as you recall, by ordinance, you would also have to consider that by ordinance. And so all you need to do if that's the will of the commission is tell me, yes, um Jane, go ahead and

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draft that ordinance for our consideration. But I wanted to make that clear in terms of the city's governing documents. And then you have all the boards and committees um and the method that they were established. You had this in a different format provided about uh a year and a half ago. This is your more

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updated version and it includes your public art committee which was adopted by ordinance which is one of the lowest bars and it has seven members. Okay. Next document please. So this is the policy that you were uh requesting and

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it basically establishes a consistent approach to our volunteer board and committee uh appointments. It goes over the recruitment which is something that you specifically asked for. So we just have a a standard mechanism uh where the

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vacancies will be advertised across multiple uh platforms. um they shall be uh posted at least 30 days prior to appointments when practicable and it also codifies some of the board expectations so people understand what

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they're getting into. Um it reemphasizes the attendance threshold and it makes it clear uh what the pre- removal process would be and then the removal process and what the replacement procedure should be. Uh if you could go on to the

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next document please. So this is basically the orientation guide for those new board and committee members. This is important. Um this isn't something that has been done in a standardized way. Uh we have two of our

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charter review committee members here, our chair and then also uh Mr. Norwood. And if they recall when they Oh, and Miss Kitchens as well. Um, if they recall when that committee first was formed, one of the very first things that we did, the former clerk and I, was

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introduce them to the whole concept of sunshine law. And they had basically a crash course on Florida sunshine law, which is really important for all of our boards and committees to be exposed to. And Commissioner Davis, you recall that as well. So basically this re-emphasizes

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their role um the method under which their particular board was established, what their core responsibilities are, emphasizing regular attendance and hey you're expected to review your materials in advance. You're expected to participate in discussions. You're

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expected to provide informed input and act in the best interest of the city. It goes through uh sunshine. public participation is um emphasized and then also ethics and conflicts. Um I had to put in a little bit of caveat for our

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quasi judicial boards which really only pertains to our planning and historic preservation boards and then also financial disclosures if they're applicable. Uh moving on to the final document. Um, this is basically for our internal

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staff, so they have an idea of what they should be doing for our volunteer board and committee members. Um, a lot of the information is repetitive, but it essentially makes it clear what they

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need to do um, anytime a new board or committee member basically joins or if you form a new board or committee member. So, I'm I'm happy to answer any questions. Um, but this basically seeks to establish a consistent procedural

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framework with transparency for members of the public and our various boards and committees that that serve us in a volunteer capacity. >> Does anybody have any questions of Miss West? Commissioner Davis, >> I just have a Thank you. You're welcome.

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Um, one of my concerns, this is great and this definitely captures what we talked about in the workshop. One of my concerns is if a um, citizen comes in to complete an application manually >> and if there are requirements for the

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specific board and they're adding them by getting the information from the clerk. I am concerned that there could be some inconsistencies. So, if somebody misses writing a requirement to say that they meet that criteria, is that an incomplete application? and will we know? And the other part is we talked

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about having the application online and if it's going to be an online document, I want to clarify that there's the ability to provide information based on the selection of the committee type, right? And so I just want to make sure

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we utilize an effective method of doing that because I believe that's an opportunity for misinformation or you know the applicant missing information. And I while I don't want to sound like I'm splitting hairs, I want to be sure that the process is consistent for

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everyone. >> Absolutely. I think that's a great point. What we can do is incorporate a PDF Adobe fillable document online where we have a drop- down menu for each each item and that would resolve that. >> Yeah. And then the other item and this may be just something we as a commission

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would need to follow up on if something was on the agenda for consideration um to appoint someone because I think we said we would take a recommendation from the >> department >> department head. Yes. And so, you know,

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uh, in our meeting ago when we had a couple of items and one was pulled where we had an applicant who wanted to serve on a board and we pulled it, you know, to table it for later. Um, I had questions. So, of course, I went

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to the clerk and asked for the applications of everyone who applied because I wanted to make sure that consideration was given. I'm looking for do they live in the city? You know, have they been on before? Um because I think

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we have to be careful to not make ourselves so um restrictive that we are will lose experience of people who can come and provide a different perspective, right? Because and I'm

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going to just go ahead and say it. You know, we have Miss Kitchens who is very interested in serving on boards and she does and while I know we had a concern that we don't want the same people on every board and we also know that there's no restriction in generally

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generally speaking for how many boards someone can serve on unless there's a conflict or some specific nuances. I just want to make sure that we don't become so restrictive that we confine our applicants and lose the interests of

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those who want to participate in our city. And that's just my comment, but thank you very much for this. >> You're welcome. Not I should note in terms of the residency requirement, not all of our boards and committees do require residency. Um some of them

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require that you at least have a business, but then there are others that don't have that requirement at all. Um, so we do hope to capture a broader swath of the population that's interested in serving through that mechanism. >> Anybody else have any comments or questions?

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>> I also just a quick question since it is something new in terms of the onboarding of board members. Are we going to go back to those people currently on boards that may or may not well obviously haven't had this happen um because again I've had some concerns about

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>> Yes, I I'm really glad you brought that up. Um, I have recently undertaken an onboarding process for our public facing employees here at the city to brief them on Sunshine. Uh, we have a couple here. Raise your hand if you've gone through

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it recently. Um, and it it's it's brief. You know, we're fortunate in that a lot of our new employees have had local government experience, so a lot of this is repetitive, but I am embarking on uh making that a standard process for all of our boards and committees. I'll be going through all of them. Uh we have

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our new airport advisory board is uh going to convene next week and it's an item on the agenda a briefing on sunshine. >> Thank you. >> One yeah one second. >> Yeah. And to to that point the same if this passes and once it's passed we will

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start then with the administrative tracking and and the timelines and and of I guess You'll look at that. You guys will look at that when the clock starts ticking of effective dates on boards. If we had the three hour, I'm sorry, the three-year

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limit will be reconsidered and so all of that will be put into place. >> The clerk has actually just uh recently undergone an expensive update and that is all up to date and we can provide that separately. >> Great. Thank you.

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>> Okay. Any other questions or comments? Miss Kitchen, public comment. Florida. I don't have any problem with any of this, but I did note an error under the public art committee. It was for my resolution, not my ordinance. And it notes that there's seven members, but I believe Miss Davis during the meeting

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requested that there be only two one college student. So, it dropped the actual membership down to six instead of seven. And I just noted that that was incorrect on the hierarchy. Uh the other thing just a point of interest which I'm sure some of you know state law does set some of the board requirements not all

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of them but some of them are set by state law which unfortunately you have no control over but I just want to get that correction in and then mention the state law. Thank you. >> Thank you. Anybody else? >> Okay with that said >> and if we can go back and just confirm because I believe my motion was one

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college student and one citizen but just make sure but Miss Kitchens is right about one college student. Yes, >> we will confirm on the public art committee. >> Okay, >> we don't do that. All in favor? >> I >> I Any opposition?

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>> Thank you. On We didn't even have to vote on that. Okay. Um duh. Um it was just discussion direction. I don't know who voted, but Booker Park playground equipment discussion with Joe Verio. And there he is. Hi, good evening everybody. Joe Bio,

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public works director. Thank you for having me tonight. Um, excited about the uh upcoming work we're going to do here if you guys approve it. Um, what I did is put together a slide of what we're going to actually have so you guys have an actual dictation of

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what we're getting, what we're going to have. Um, I want to start off by saying that the public park equipment was installed somewhere between 2002 and 2005. We couldn't exactly nail it down. So, it is quite old. It's at the point where it's rusting and it's getting

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close to the point where it's it's absolutely time to to replace this. Also, knowing that we have the splash pad coming to Brook, it would it' be a nice overall look for the park. Um, we're going to have a zip line. I think

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she's burning through this a little bit, but that's fine. Um, >> that's the first. >> Yeah. All All new equipment. That's the That's the bigger part or the largest part of the equipment. Go on to the next one. We're able to put a zip line in over here just like we have down at the the park. So the kids on this side of town can use it and not have to go all

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the way across town. The zip line's amazing. It's a It's a very used. The kids love it. I'm just very excited about that piece of equipment. Personally, go to the next one, please. That's another angle of the equipment. Another angle of the equipment.

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If you can notice on the top left hand side, you see a canopy there. Um, it's kind of neat that they created a swing set is that will be under a canopy and I I just I think that's pretty amazing, too. It's going to offer shade where parents can stand there and push their kids. It's it's just going to be pretty

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a pretty decent setup. I I I think I'm very impressed with it. I hope you all are as well. Next one, please. Next one. Next one, please. Next. There's a good shot of the swing set with the canopy. That's great. Next one,

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please. Next. Overhead view of what we have existing. Now, um we're going to utilize everything within that same space. So, as we did with the last park, we're going to do all the work ourselves as far as the removal, taking everything out of there and setting up for them to

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come in. It saves us knock roughly about 30 to $35,000 off the cost um for us to do this on our own. Our guys get in there, they do a great job and get it all out of there, get it picked up, and they come right in right afterwards. Um I also want to add that um we're

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starting on the splash pad. It's already in progress. We're waiting for some contractors to come out um and go over it with us. If we were to get this approved uh today, I'm hoping between the engineering of the equipment, the pulling the permits and so on and so forth that we will be somewhere in the

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uh the endgame, everything we've done around the same exact time. They've given us a complete park and that's the goal. Um we are doing a lot of additional things in the park as well. We're putting all new sidewalks in there. I'm currently working with the um FPNL. We're going to have that park lit

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up. They're going to light up the basketball courts. They're going to light up the playground areas. They light up the pool areas. That's going to cut down on, you know, the the homeless problems. So, people spend a lot of time. It's a very dark park, so a lot of things nefarious things happen when it's dark. So, we're going to light that park

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up like the other parks. Um, so that's in the works. Um, we're putting new fencing around the wildlife areas to protect the kids so nobody's running off and crawling in the woods and messing around. Um there's a lot of work going on and a lot of that stuff I just mentioned as far as sidewalks, tree trimming, fences, that's all coming

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right now. We're we're already moving that. I also want to mention that it is in the budget for park improvements this year. We did plan for this uh park improvement. Um so it's it's it's exciting times to get this park brought up to date and I think it's amazing

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thing for the children to have something memorable when they grow up. I know a lot of people remember the old snake head of Hank Grimes Park. you grew up playing on that stuff, you know, and I I still have the snake head at the shop, by the way. I couldn't couldn't throw it at a lot of people. But we're going to build the memories for these kids when

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they grow up and they're sitting in your seats and they're sitting on my job. They're going to remember, oh, um, also want to mention the equipment that we're utilizing for the park we're looking to get is the same as part as well. So, what that's going to do is going to cut down on our maintenance

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cost because we're going to have multiple parts and pieces to to interchange and replace if we have issues. Currently, some of this older stuff, um, we have to resort to going to Home Depot and buying a chain that closely resembles from something for 20 years. And when you look at it, it just

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it just doesn't look great. We'll be able to maintain this look until, you know, it's time to change it out in 20 years. So, um, I'm just looking for some direction if we can move forward and start on this part. Let's make it great for our kids. >> Anybody have any questions? Mr. Bario,

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>> I I do. >> Go ahead. >> Um I I thank Joe for going out and uh he and I went out and looked at his stuff, but uh there's a line item here about the uh the spreading. I thought we were

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going to do the uh rubber stuff like like what's downtown. What happened with that? No, we No, we're going to go with the regular playground mulch because it was of my opinion that the rubber mulch people have a lot of negative things to say. Even though it is great to run

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around on, it's great to fall on. I personally love the stuff, but I think we had a lot of negative comments. So, we're going to go with a much cheaper version to put regular playground mulch, which is going to be in all our parks with the exception of the riverfront at this time until we do have to change it.

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And I think at some point we talk about that if you guys want to change it at that time to go back to regular mulch as well. >> So So what's the feedback? I would like to know. I mean >> a lot of it would the children were throwing it out of the playground. It was ending up in the river possibly likely um and all all over outside of

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the playground. They were tossing it over and it was everywhere. And I I received several >> I went in there and I fell down on it just purposely. It was pretty cool, you know. >> Yeah. But but a lot of a lot of people were upset about the fact that the kids were flipping the mulch out of the >> No. Okay. I didn't know >> that was the issue.

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>> Um Yeah. And the only other comment I actually had is I'm glad that we decided that we're going to use the same quality >> material that we use downtown in Booker Park because um that park is utilized heavily and uh I just want to make sure

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as we went down and saw a lot of equipment have been it just wasn't up the par >> and you know we put money good money after the bad project. So but I thank you for being thorough. Yeah. >> Of course. >> Anybody else have any questions? Thank you.

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>> Thank you. Thank you. And direction seeking directions to move forward. It's already budgeted. >> So, >> yes, a motion I motion to approve this purchase and we move forward with this park improvement.

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>> A motion second. All in favor? I. Any opposition? Thank you. >> Thank you guys so much. Have a wonderful app. >> Thank you. >> Options for low barrier 12-hour shelter. Mr. Cartright. >> Jo, you need to lead us on when you leave. Uh, so a couple days ago, I was

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tasked with by the city manager to find some properties the city owns to help with Pastor McCoy's raise program, uh, rise program. Uh and I we have several properties that we have but only a few of them is ready to almost close to

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ready to move in now. Uh a lot of them will take coding and reconfiguration and renovations to bring the buildings up to speed. But the Willow Cooper building is the building that's portion of the part of the building that was housed with the heart of Putnham has been vacant for

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almost over a year now. And it's a building that we had looked at before for a quick cold weather shelter and we had made some modifications and did some renovations to it to kind of bring it up the code for just making the building the maintenance that we need to do on

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it. That building right now is probably the best building that we could give or utilize for that program as as we speaking now. Uh we can look at other buildings that we own. We can look at other buildings that we can purchase. But if you're looking for a opportunity

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for that program to move in something soon, that building was probably the best one. Uh the the fire marshall and uh Joe and myself and Lorenzo, we went out there and kind of made sure it met all the needs to have that building

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operable for that situation. Uh it would take some sprinkling and some other low low maintenance renovations, but I think that could be done within. But we can get exact quotes if y'all say that's the building we want to go with less than probably 130,000

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to uh bring that building up to speed. Uh we could we we had a meeting set for the school board to see if we can get one of those other campuses. They sent me an email and declined to have that meeting because of obligations that they had

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with something else. Uh and then we're looking at purchasing or looking at a building off of CRE the old family dollar. Uh but that again that's a building that we would have to purchase and then renovate to bring it up to speed for here. So my recommendation and

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I know we had some conversations about the school, the nursery next to it, the women's club across the street and the park, but it's going to be in somebody backyard no matter where we put it. So I I'm just giving you my best

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case with the city properties that we have right now that should be viable to move that program into there. Uh we have the SMA right next to it already. Law enforcement Chief Shaw and Chief Nukem said if we fence it right, it'll keep it

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safe from potential hurt, harm, and danger to the community. So that was my recommendation to city manager for right now to the building that we own and it's been vacant now for over a year and it's opportunity for to put somebody in there that could bring some needs to the

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community. >> Questions of Mr. Cartright or comments? Commissioner Campbell, Commissioner Jones, anybody have anything? Commissioner, >> I have something since um because in our last meeting, I believe it was. Um

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I definitely commented that I was a supporter of us moving forward to do something. I will say after I left the meeting, I went and did some more homework and I actually had a meeting with Commissioner Leotaa Wilkinson, um,

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County Commissioner Wilkinson, because I wanted to understand, um, I heard the comments. I really wanted to consider what Commissioner Jones said and some others. And I actually, as I always do, I like to go around the community to really hear from our citizens because

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everybody's not here. And I just want to get feedback. I will tell you the consensus is everybody wants something done. The question is what is the right thing to do and um so here's here's the conclusion I've come to since leaving and talking and having this

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conversation. I do know especially Sor Wilkinson is very interested in having a solution. She's not speaking for her commission obviously that has to go to them. But I will say this, one of the things we talked about is we want to make sure whatever solution we come up

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with is first of all sustainable, effective, and that we are utilizing the resources that are already in the community. I mentioned the COC and there are agencies here in Putham County who

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have financial resources. some of those um agencies have gone under, some have used the money for things less effectively. And so that's the reality of it. Um so to that point, as I'm thinking of this, somebody's going to

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have to own this. The city can own it and the county help or the county can own it or the city help. And I thought about, you know, my comments in the last meeting and it's very difficult for the tail to wag the dog,

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right? I mean, and I I know and and I'll be honest, some of what I was speaking was emotion and the the positive, you know, attitude about it and needing a solution in light of what the city is trying to accomplish, right? especially

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in our downtown area, our city as we are working towards revitalization and positive growth. So to that point, I definitely believe um I'm I'm definitely reconsidering my comments, right?

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Because I do believe we have to have a greater support that we can all as municipalities support, right? because um it's just it's a very complex issue and I get that. Um but I do believe if we're going to put resources somewhere,

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it needs to be sustainable and effective. And one of the solutions we talked about is coordinating making sure we even understand who the resource who have the resources here. Um when I was at the COC and that's the um

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um the board meeting for the strategic session, one of the things I said to them is I know you're an effective um organization, but all I hear the effectiveness is in Gainesville and Elasta County. Like we

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don't even feel we're part of it. I come to the meetings, but what do you do and what should we have in Putham County? And other counties chimed in as well. I will say that I got a request from the COC to consider they are considering

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putting an office here in Paka. I think that's a great move. I think that would be an opportunity for them to coordinate here in Putnham County as well. And they have some asks which I submitted to the city manager of course. they're looking for a a building where they could have

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an office perhaps for inind or to lease or something to that point. The po I do believe setting a foundation of sustainable support countywide is our first order of business. So

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that's my comment if that makes sense. >> Anybody else have any comments? I I agree with all that, but I also think that yes, we it has to be countywide, but what our focus is obviously Palacta. So, we've got to figure out as the city commission what that means for for us

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and um and what these timelines look at, I mean, look like rather. I mean, we're going to go into the summer people, it's going to be hot. There's not a hot weather shelter right now. There's not a cold weather shelter. There's not any type of shelter right now within the city um other than churches opening their doors. So I think it's important

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to do it the right way and as you said have something that's sustainable but time is not always on our side. We've got to come up with some solution. So we've been batting it around. Um I and I I think hopefully the rise you know that is going to help as well. Go ahead commissioner Campbell.

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>> Um I agree with the statements and I've also made the request earlier on. Uh we know that it's in the city of Palacco or will be, but what's in does the county have in the game and I know Miss Wilkerson, Chairman Wilkinson hasn't shied away from the issue. Um but at

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what point are they going to make a decision as a whole? And I feel that the weight is heavy on us and I don't uh think anyone that sits on this day is is against it. However, it's going to take resources from all levels. And I think that needs to be something that we don't

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put second in on the agenda. I mean, on the list of things as we move forth for consideration that again, I still would like to know what the county is willing to commit um to making sure that this this uh this shelter is successful.

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>> Go ahead, Commissioner. Mayor, so to that point, um, Miss Cardi, I know one of the things you were going to do is talk to the county. Did >> Yes, I have initiated status. Okay. >> I initiated that and I'm waiting for response. >> Okay. >> That was earlier this week.

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>> Okay. Okay. So, one of the things also I would like to make sure is in the staff report and in the documentation we have in our packet, there are some inconsistencies that we clarified. and Miss Reyes came up and gave us clear

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definitions so we could be consistent. It's not low >> barrier. >> It's low barrier. It's not low >> risk. >> Risk. >> Yes. >> So I want to be clear and I do see the words used often times interchangeably

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and so if those could be corrected. So um to those here tonight when we heard the rise um presentation there's low barrier and as Miss Reyes explained it so beautifully and clearly

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is that we want low barrier. We want don't want to deny people who may be eligible for that you know coming to a shelter. It's different from lowrisk individuals. So, of course, you know, there are some guidelines, but that is

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not where the focus is for this. So, I just want to make sure we clarify that and get that correct in the documentation for the minutes. >> Thank you. Anybody else? Um, I do have some folks who want to make public comment and that Oh, yeah. Is there anything? >> Oh, and finally, we had the presentation

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from Mr. cut right about the bus option. And I I'm not I don't want to discount that, but maybe looking at that as an option for people to sleep. One of the things I noticed when I worked at the cold weather shelter is that those who

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stayed, we we didn't have any problems for those who came, but I can tell you the next morning after they had a good night's sleep, they were a little different people. And and and that makes a difference. and which is one of the benefits of this bus and a potential for

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community partnership that would be um not a financial burden on the city. So, I do think there are some alternatives, some viable alternatives that are less um that cause less of a financial burden

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on the city and potentially could be partnerships. And I'm just putting it out here with churches who can use their parking lot or whatever because what I'm finding is everybody wants a solution. Nobody really wants to own it or can own

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it continuously. So, that's an option as well. I do want to say we do have definitely is a communitywide involvement and investment. We can't do it alone and and the county can't either. We all have to work on this together and we have many churches in the city. So hopefully they'll come

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together to help in some fashion. Miss Reyes. >> Thank you Reyes Boswick. Thanks for correcting that because I went through all these documents. I'm like really? Anyway, um I have a couple of things and I know I have three minutes so I'm going

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to be try to be quick. Um this options for low barrier 12-hour shelter staff report. It references the site visit and the roof repairs scheduled to commence June 23rd, 2025

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with an estimate of 20,000. This is referring to last year. So, is this done or is it supposed to be 2026? >> Okay. So, then that verbiage needs to be changed. Um, and then the next paragraph, it

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refers to 130,000 with 90,000 allocated to sprinkle system and 30 for fire alarms. That's only 120. Where's the other 10,000 going to go to? Uh, just just comments.

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Um then the Pala Fire Department letters they are not dated. When was this written? >> Um that was here. Go ahead. >> 2025.

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>> That email was sent 814 of 25. >> Okay. So, do we need an updated version of this if we're going to go with the Cooper building? Just asking. And then regarding the APA money, sorry, you can

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>> one minute, Chad. >> Regarding that ARA money is Can I do this now? >> You can keep going. Yes, you can finish up. So, regarding the ARPA money, um, according to what I was given, we had originally $80,000 of which $55,000

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have been encumbered and then we have 25,000 remaining. I only have a breakdown for 50,000. the 10,000 that I discussed with the new creation Christian center homeless

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shelter which doesn't exist who said was reallocated I don't know to where but then there's 5,000 that are not allocated >> then you add it in 2025 99770 and it's rounded up um which gave you a

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total of 179770 for homelessness you deduct the 55,000 so technically You have 12470 for homelessness, but we keep referring to the 997.

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Where is like the other the difference? >> That's it's just a comment. I don't need an answer. >> Um, >> we do. >> Sorry. >> Okay. Then I have another question on the dashboard.

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I guess I don't understand the expenses versus the revenue under ARPA. So to me expenses are sorry I just have one more thing. >> No just yeah make it clear. >> Expenses are what you spend revenue is

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what comes in. So under opera fund you have the budget at 1.5 for 2025. Then you have 2026 at 1.3 and then you have an expenditure of 11,362

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and a revenue of 11,362. That doesn't make sense to me. And I think that was the last. >> Yeah. And your three minutes are up. >> Hold on. This >> Yeah. And then sorry, one more. Page 56

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and page 64. The numbers don't match. >> Thank you, Miss Kitchens. Those pages >> page 56 >> and page 646 >> the numbers are >> come on up Miss Kitchens. >> I believe Kitchens collect Florida. Um

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several things at the last discussion you all decided that the Cooper building was not the proper location for the uh shelter under any means because of its location with the children's with the park across the street daycare center next door and businesses all around it. I think the businesses with the storage

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units had expressed some concern and I note on the staff report um that Mr. Cutright supposedly did. I couldn't see who did it. The Willard Cooper building may be a candidate for limited use duration but even for a 12-hour shelter yada yada yada full code upgrades etc.

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But on the second page, it says, I quote, "The Price Martin Community Center is the strongest candidate is it already meets requirements for temporary cold weather sheltering and would likely be the most straightforward option once reopened." So when Mr. Cutright gets up

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here and promotes the Cooper building, the staff report says the Prize Martin is the strongest candidate. I believe the Price Martin building is the strongest candidate unless you all wanted to use Port Consolidated. It's move in already. The zoning is correct. There's plenty of room. And of course,

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you could have bought the Liberty Church next door for $175,000. It would have been perfect. But Port Consolidated is ready. It's got bathrooms. It's got plumbing. It's got It's got It's got everything you can think of and it's ready to move in right now. That's what FDOT told you and that's what you just got the updated report. However, back to

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the point at hand. The staff report tells you all prize Martin is the best candidate. So why are we discussing Cooper Center? It is in a residential neighborhood. I want the homeless to have a place to go whenever the homeless want a place to go. I don't want them to suffer. I worry about it. But it does not to be in in in

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a residential neighborhood or around children's playgrounds. We all know some of the homeless have problems. They're pedophiles or schizophrenics. I'm sorry for them, but they don't need to be where there's children playing. They don't need to be in residential neighborhoods where children are walking and playing. Needs to be in a commercial

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area. Thank you. >> Thank you. >> One minute and then Yes. And then we can respond. One minute. Um nobody else for public comment. >> No, Miss Kant is coming up too. Miss >> Kanty, didn't you say

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>> Did you say you want to come up? Come on up and then we'll close public comment. >> Good afternoon. Um I will give you Okay. Thank you. >> Um from 2015 Maplewood Drive, Palaka. Um

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um I would like to just say um I'm very familiar with a lot of things that is going on with the homeless. Um I am a local pastor, see things all the time. I am a volunteer at the Palaca Christian Service Center with Pastor Sheila McCoy.

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Um, and this has been a ongoing problem for years. Um, I know it's not something our city wants, but it's here and we cannot deny it or turn the other way and act as if it doesn't exist. So, the

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thing is we need to come up with a solution. And so I'm very familiar because I was a part of the initial toss program due to working with a family that was the sweat family when I got

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involved with it wasn't the toss program. I was actually on the committee that organized that for the overnight stay. the people, excuse me. Although they were allowing them to sleep on the breezeway,

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but I noticed things. I was just a citizen walking each and every day when I saw some of the people in the most deplorable condition. Number one, it was 90 and 95 degrees and you had people

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that did not have water. You know, they did not have showers. And I took it very much upon myself and actually worked with several of the people, got them into stable homeing, working with various um complexes around

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here and they are doing fine. They just needed a hand up. Everybody is not in the condition where they want to be homeless. And so therefore, I am asking the city to help and to even work with the Christian

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Service Center. I know there's many organizations, but I want to say with Miss McCoy, Pastor McCoy, whatever you know she goes by, you will not find a person who is more compassionate about seeing something. And we talk

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pretty much every day about what we can do. And not only maybe a lot of people don't know, but there are things we do out of our pockets and I do as a church and she does as a church and it's a wait, but we do the best we can behind

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the doors that nobody else sees. And so we have the most compassion for these people. I'm not saying others don't, but we need help. And I am also um I thank God for um Miss Evet and

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others who have been doing but I already been in this game a long time. Thank you for your time. >> Thank you. Anybody else here for public comment? Seeing no closed public comment um responses. >> Can I respond? >> Go ahead. >> Well, I just want to respond to Miss

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Kitchens. Uh yes, the Price Martin Center has been uh hardening and that plan is going to be the best thing for the city going forth for the hurricane shelter, but we have different uses for the price point. The Willer Cooper building is standing by itself and has

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been abandoned or been vacant for over a year. And that would give that program its own spot that they can do and and and and flourish without any other events, situations or anything interrupting what they got going on. And

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that's the reason why I made my personal opinion made Willie Cooper the primary. Price Mort Center is the second option. It's probably the best option besides the size of it and where it's located at. But with the different use of the Price Morning, I thought the Willough Cooper venom would be the best. But she

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is right. My documentation said twice. >> I am going >> go ahead, commissioner. >> I'm going to go with the will of the commission, but I stand firm that I think that location is not the proper location and I'm thinking 12 hours depending on the time. There's a lot of

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youth again within that community that walk to and from bus stops and to school. So overall, the safety of that corridor is my primary um concern.

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So I'm going to stand firm on that. >> Anybody else have any comments? Go ahead, Commissioner B. >> Yes. You know, it's we've been around the wagon um many many many many times. It's been a conversation for the last three or four

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years. is I mean the state even thought um so much of the program to try and help the homeless to uh put monies toward it and then and so they they changed at the last minute where they didn't fund it but it did go all the way

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to the governor as it relates to the homelessness. We had a number of different things, laws and everything else trying to figure out what um is legally what what can you legally do if you a person is in front of a location

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that nobody wants them to be in? You cannot force a homeless person from a location regardless of where wherever is at if you don't have a better place for them to go. That's what they that's what the

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legislation put in place. So, it's incumbent upon us from a city level, county level, state level, whatever. We got business owners complaining. We got local um residents complaining

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with all this complaining. The problem is still not being solved. People are at ninth and read. They force the people and they sit there all the time and you can see where the there used to be grass in the area where the

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the bus stop is with the bench there. It used to be grass there. The people are finding places to stay and and it's just eroding the areas in in in in those particular areas. You got that you got Fred Green Park. They're laying all on

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the tables. You got the the river front down here. They are everywhere. So if if you don't deal with the problem, it's going to deal with you. We have to find a solution. And it's not that costly. It's

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very simple to to to help at least have a better place for these individuals to go. And if we don't do nothing, you're going to continue to have the same things. Needles down here on the riverfront. you're going to have people continuously having problem because the

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people don't have nowhere to go. There's no wraparound services that people can can can um address their issues and different things of that nature. So, we keep keep kicking the can down the road. The city has to lead the charge. Everything I mean I I got a number of

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solutions that I presented a number of times, but you know, we just don't want to uh entertain it. >> Thank you. I also, Miss Reyes at the last time she was here did inform us and gave us the information that SMA's portion of the Willard Cooper building

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that they use is really a community center for folks that are in home. So, they're there already hanging out all day right in that same building. Just just to point that out because that was pointed out to us last time. You really can't >> Absolutely. And they're right across from the chamber. people laying all

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along that >> I'm talking about SMA actually running a drop in center for folks to hang out in >> there already like you said >> so that's they're already at the Koopa building on that portion of it just saying that just so it's out there >> is there a motion that you making or

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>> No I'm not making >> motion I just made a comment we we we've been talking about this same thing for three or four years now and so it we're going to but what we're going to keep doing, keep talking about it and the the business owners, residents, uh,

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quality of their life going to continue to go down. And again, too, from a legal standpoint, you cannot force a individual who's homeless away from cuz if they're there resting and you go and and and try and force those individuals

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u from that location, it's laws in place that you shouldn't you can't mess with those people unless you have a better place for them to go. And that's just that's just the point of it. So I think that what we have here is spoke you know staff is looking for direction and that's really what we're looking for here.

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>> Yes ma'am. That's why I asked what there motion on the floor. >> What are we going to do? >> There is no motion on the floor. >> You have opportunity. >> I will say I'm in favor of us looking into the bus option. >> Is that a motion? >> Do we have a second?

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>> No. I'm not familiar with the bus method. So that's the only reason why I'm not. >> That was something Mr. Cartwright brought to us last time. Go. Do you want to briefly explain that? So the uh in one of the conferences I

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went to, they have a a 20 bed bus that has a driver and a security guard that and you can go you can house up to 20 uh homeless or needed people for the night, but you can move it from different locations in different parking lots to keep it from being a brick and mortar

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spot. Uh it takes about 175,000 to configurate the bus configurate the bus into it needs. Uh, but it's option that they're doing in a couple other places. I can bring more of that back to the table to y'all, let y'all get more information about it. I presented to

425
02:11:19.440 --> 02:11:37.520
y'all in a meeting several months ago. So, I think it might a refresher might help you if that's what y'all want. So let let me rephrase what I'm saying is um perhaps we can investigate that option but I don't I want to consider

426
02:11:37.520 --> 02:11:54.880
that option in understanding how we can um have buy in from community organizations because sleeping is one thing showering is great but they need to eat you know I'm just

427
02:11:54.880 --> 02:12:10.079
saying there are some options And I know there are some cities doing this and doing it successfully. And so I um I was just giving direction that perhaps we can investigate that further to come back with a solid plan of how it

428
02:12:10.079 --> 02:12:26.800
possibly could be implemented in Palaca. And I get I recognize we're kicking down the road, but I'm still standing by. We can investigate, but I still believe we have to have some buy in from the county. I will just be clear. We cannot

429
02:12:26.800 --> 02:12:45.040
own this solution solely because it and here's the reality everybody knows the reality right people will bring them bring people here and and I don't want to you know say

430
02:12:45.040 --> 02:13:01.199
that it it's not an excuse but that's the reality of it which means we don't have unlimited resources and so what we're trying to solve for I just want to make sure our solution is viable that we don't create a larger problem. So that's

431
02:13:01.199 --> 02:13:16.960
what I'm where I'm going with it. >> Yeah. >> And and realistically, yeah, and it's not easy and we've discussed that and even when we did the cold weather cold weather shelter, that's why we didn't announce until the day of because we didn't want other surrounding areas to

432
02:13:16.960 --> 02:13:31.520
bring people in. Um it's it is an that is a real issue. And may I make another give us another reality check and I know those who have experience can vouch. We can have a solution but at the end of

433
02:13:31.520 --> 02:13:50.239
the day to use the resource we have whether it's a shelter whether it's a shower whether it's food they have to want to accept it which means if they don't there's no forcing it. So it's not going to fully resolve.

434
02:13:50.239 --> 02:14:05.440
It's just going to provide a solution for those who are interested in using the service. >> Agre agreed. And and also the wraparound service is a key to be tied to anything we do. And without those it's it's just going to be it's not going to be a

435
02:14:05.440 --> 02:14:20.480
success. It's going to go on and on. It's one thing to shelter people and feed them and wash them, but if we don't get them if they don't get the services they need to move on to a better place in their life, then it's all for not. >> Can I just make one comment?

436
02:14:20.480 --> 02:14:35.119
>> Come up quickly, please, just because of the topic. That's okay. >> It was part of my my my presentation, but um so it refers to a 12-hour shelter. The initiative is a 24-hour

437
02:14:35.119 --> 02:14:51.280
>> process. So the daytime hours are going to be to provide the wraparound services and then from 7 to 7 is the shelter. And to Miss Davis's point, we can only help those that want to help. If I was running it, there would be a

438
02:14:51.280 --> 02:15:08.159
criteria where it would have to be public palaca people, Putnham County people only because yes, we have PE we have Elatchua bringing in homeless and dropping them off here >> every day. So, if I was running it, yes,

439
02:15:08.159 --> 02:15:23.040
it's part of what I told Miss Sheila because I have my ideas. I have my concerns. I support the initiative and I agree it shouldn't only fall on the city, but the city would have the

440
02:15:23.040 --> 02:15:39.520
central location for the building. And I guess that's why everybody's pointing to the city, but it is a county issue. It is not just a city issue. >> Thank you. >> Thank you. got to say something. >> Go ahead. What? Did you have something? I'm sorry.

441
02:15:39.520 --> 02:15:54.000
>> Waiting for your direction, ma'am. >> Um, well, we just Commissioner Davis did make a motion and we didn't second it. So, if anybody else want Go ahead. >> So, the sake of u just information purposes, we did the cold weather

442
02:15:54.000 --> 02:16:10.400
shelters when it was freezing cold. And as we speak about what's needed and then the population of people that take advantage of it, we spent a lot of time resources to open a

443
02:16:10.400 --> 02:16:25.599
shelter at the Jinx Middle School uh with gymnasium um >> community center and uh you know went out there one night it was five people in there. Um, sometimes I got a number

444
02:16:25.599 --> 02:16:41.040
of 10 one night, but freezing cold. We had to even pick up individuals to bring them out there. So, we went searching for people that was unhoused. And I'm just not sure is that investment

445
02:16:41.040 --> 02:16:58.800
at this time from just the city because the county is not they they made a stand and I respect that. We didn't get any money from Tallahassee for homelessness. And um you already said there's a there's daytime operations there to get

446
02:16:58.800 --> 02:17:14.559
the people in an effort to keep people from downtown and other areas throughout town. Um, I think that until we get all the players in one room and come up with a comprehensive plan,

447
02:17:14.559 --> 02:17:29.920
when they when that group came from Gainesville and they said they got quarter million dollars >> for our area. >> They did not say that they were going to give us any money to get that building ready. >> That's correct. they could have built a

448
02:17:29.920 --> 02:17:45.920
a metal building somewhere and put it somewhere in our county. None of those options came up with the people that had the money. So, I don't think and I'm I'm sensitive about it, so don't think I'm being insensitive. However, you have to be smart about it.

449
02:17:45.920 --> 02:18:02.319
I think that um what everybody said up here makes sense. So, I'm not disagreeing, but I am disagreeing with we should go on and put this kind of money into the Willlet Cooper building that's already being used by SMA uh at this time without having a comprehensive

450
02:18:02.319 --> 02:18:18.479
plan. Um, Mr. Clutch did his due diligence. He he >> Yeah, he's already This is not new information that's been bought back, but somebody keep bringing it back up here and really just making us look bad because we keep revisiting the same thing over and over again after we we're

451
02:18:18.479 --> 02:18:34.960
not getting any new information. nothing have changed. So I suggest that we do continue with the cold weather shelter when it's needed. We show that we care. We show the compassion. We're putting the resources out. And if it's a certain

452
02:18:34.960 --> 02:18:51.040
degrees in the summertime when it's really hot and put a cold weather, I mean warm weather shelter. So a cooling station, a cooling station or something. But again, I don't think we should take on the full responsibility being the city of Palaka to run a

453
02:18:51.040 --> 02:19:06.800
24-hour shelter. Let me just say that's my >> Yeah. The motion is to keep a cold cold weather shelter and hot weather shelter. Um >> that's the motion I put on the floor. and we could utilize the area that we had before until the school board decide

454
02:19:06.800 --> 02:19:23.679
that they want to help us with using utilizing these schools that probably possibly closing or already have closed and they have the capacity to assist the community. >> So to back up a bit, Commissioner Davis

455
02:19:23.679 --> 02:19:39.840
made a motion and she did refine the motion to basically >> No, that motion died. >> Well, yes, >> for lack of second. lack. I know it died for lack of a second, but you did repeat it when >> she said she was going to explain. Yeah. >> Yeah. Okay. But I mean, you added some information and I didn't know if you were making, but anyway, go ahead. So,

456
02:19:39.840 --> 02:19:56.000
your motion is to continue when needed when the temperature warrants with the >> cold weathering cooling center. and we need to move this >> not to discontinue what he stated about still trying to move forward with

457
02:19:56.000 --> 02:20:13.520
something that is um so and that was a that actually was a request that came out of the meeting u when we had the individuals from Gainesville was to come because we did say and I know specifically I stated that when you're ready to have a real conversation make

458
02:20:13.520 --> 02:20:27.840
sure that you have the right people at the table who's going to make the right deci the right decisions for the city of Palaka and Putnham County. Cuz one thing that we have done, we let people come in here and tell us what we're going to do instead of us telling them what we

459
02:20:27.840 --> 02:20:45.439
they're going to do to support what we have to take care of here in the city of Palaka. So I would like um Commissioner Jones if that could be friendly in your motion as well so it doesn't appear as if we're sitting idle and trying to kick this because there is

460
02:20:45.439 --> 02:21:02.479
some work that can be done in between in between because there were workshops that were supposed to be implemented or put into place that I believe two or three times that it was cancelled. And so here's an opportunity for us to bring those who want to have skin in the game

461
02:21:02.479 --> 02:21:18.800
uh back to the same arena so that we can make sure that we move forward with a unified effort. So Commissioner uh Jones, if you would take that in consideration with your motion. In addition to bringing the the my

462
02:21:18.800 --> 02:21:35.359
motion in addition to bringing the uh >> can we start can we restate the motion please? >> That was that's what I was trying not to have to do. >> Um so >> can say that again. >> You say continue with the motion or you want to start over.

463
02:21:35.359 --> 02:21:50.880
>> Start over. What what I have is a motion to keep the cold weather shelter and a cooling station and then >> as needed >> as needed at the at the Robert H. Jenin Community Center um available being

464
02:21:50.880 --> 02:22:05.680
available that's also where the condition of you know we we need help maning that. Um so and and I I think maybe I need to scratch that motion because first I'm going to tell you why. I'm going to tell you why. All right. >> Here's why I'm bringing it back

465
02:22:05.680 --> 02:22:20.800
>> because I we still our staff is still being the people that that manage that operation. So until we get a comprehensive plan >> again. So that's going to be

466
02:22:20.800 --> 02:22:36.399
county, city, school district cuz we do have some children that are unhoused. >> So we need all players involved. So until we get a comprehensive plan, I think we will continue the service of a cold weather shelter in an addition to a

467
02:22:36.399 --> 02:22:53.200
hot weather shelter um at at that location. >> Okay. >> Second. >> Can you wait? I thought you going to add Well, I don't you don't have to add, but there was a suggestion by Commissioner Campbell about the plan. You >> guys already know we already know that

468
02:22:53.200 --> 02:23:09.040
you want to do some addition too because >> it may not never happen. Then what? Before I officially second, let me make sure what I heard. I heard because the first measurement was not seconded. What I heard is a change of let's bring the players together to come up with a

469
02:23:09.040 --> 02:23:25.439
comprehensive plan, county, city, school board, >> any other needed needed organizations >> to get a comprehensive plan is what I heard and that's what I'm looking to second >> and yeah. So, and I'll scratch scratch

470
02:23:25.439 --> 02:23:41.359
that word players to stakeholders >> to stakeholders. Thank you. I second. >> We have a motion in a second. All in favor? >> I >> I Any opposition? Thank you. >> In addition to that recommendation, mayor, I'd like to make a motion. I'll

471
02:23:41.359 --> 02:23:59.640
make a motion that we facilitate this as soon as possible um so that we can continue this conversation in hopes of facilitating progress uh moving forward. >> We have a motion. Do we have a second?

472
02:23:59.760 --> 02:24:15.760
>> A second. >> Second. We have a motion to second. All in favor? >> Oh, I >> I >> I. >> Any opposition? Thank you. City Palaka

473
02:24:15.760 --> 02:24:34.399
uh policy for proper procedure for hiring new employees. Um good evening once again. um before you and this policy is just so that you had the opportunity to review and still will have an opportunity to make any

474
02:24:34.399 --> 02:24:52.080
corrections or changes but it's are when looking through um going through the handbook the policy for hiring new employees was basically still the old policy for back I don't even know when when the HR department was operating

475
02:24:52.080 --> 02:25:08.720
through career source um they were going down applying for applications. However, that process was taking place prior to many years. So, there was nothing structured as to hiring new employees. So all of that if you'll see um that's

476
02:25:08.720 --> 02:25:25.600
been struck through was the original procedure with just the exception of a few pieces of the language being left in and then a new process outlining that's actually stating and showing you know equivalency of education and years of

477
02:25:25.600 --> 02:25:41.920
experience and what it equates to. So we can be easy to determine, you know, if somebody if a job is asking for a masters and they got 20 years worth of experience, this goes into play. So nothing really outlined any of that information. So this is for your um

478
02:25:41.920 --> 02:25:58.479
consideration to review and if there's any changes um I'll be more than happy to make them and then we can um bring this back for adoption at another um meeting. >> Thank you. City of Palaka job vacancies pro policy,

479
02:25:58.479 --> 02:26:14.640
excuse me. >> And good afternoon again. U for our job vacancy policy. Um as you can see um it's been it's just updated because the the intent of the language that was in it is not to take it out but to clarify

480
02:26:14.640 --> 02:26:31.120
it to make it more so it can kind of break it out. However, there was an equal employment opportunity clause that needed to be added into it as well as our veterans preference added into um our job vacancy policy. Um filling job vacancies was only the information in

481
02:26:31.120 --> 02:26:46.000
that one little section that struck through is actually um broken down into entry level and non-entry levels. Okay. So, it's the same information. It's just broken down to make it more clear. Um in that there was another

482
02:26:46.000 --> 02:27:02.479
the addition on number one um under a um for kind of changed and that was at the recommendation of information provided by the city manager for internal candidates going through a interview process which wasn't originally in there. Um so if they were qualified they

483
02:27:02.479 --> 02:27:16.960
still had to go through an interview process um at the recommendation of a supervisor. So that information is new as well as under section B um it shall be filled by the discretion of a hiring manager um other than just being

484
02:27:16.960 --> 02:27:32.800
automatically um promoted into that position if they were qualified. Um also in item two um item one um internal candidates will be given the opportunity to apply for a promotion or higher level position. So it wasn't at the hiring manager will determine whether they are

485
02:27:32.800 --> 02:27:47.280
qualified. That was additional information that was added in. Not just that if you had a qualified candidate working at a lower level, they were automatically considered for the promotion. This puts them in a place of they have to apply for that position. Um

486
02:27:47.280 --> 02:28:05.520
also the um information under number two um was information that was provided as well for directions um from the city manager um um all the way down through um that the two um paragraphs plus the three um five little outlines employment

487
02:28:05.520 --> 02:28:20.640
eligibility all of those things were also added then the strikethrough information is just the information that I clarified in the first two for none and all of that so that's strike through taken out. Um the probationary period was already in our policy. Um

488
02:28:20.640 --> 02:28:36.479
recruitment and selection documentation, we always wanted that in there um to maintain to know how um people were um interviewed. Um the other information that was added is the interim um the acting and interim um role assignments

489
02:28:36.479 --> 02:28:54.080
when we have people in those positions that are operating in them. There was nothing to really outline that. So that was added into there that I put in so that we could just come up with something to say, you know, you got somebody working in a position acting and it just actually gives a definition

490
02:28:54.080 --> 02:29:10.000
of what acting and interim is. So you can determine whether an individual is doing those roles. And the only other thing from my standpoint that was put in there um the interim assignments must be approved by it was department heads or HR and is now the department head or the

491
02:29:10.000 --> 02:29:27.280
city manager. Um that's for your um review as well. Not up for adoption tonight or to be considered. But if there's any recommendations tonight, I would be more than happy to note those and make those changes accordingly. >> You just mentioned acting. That last part I didn't get. What which one you

492
02:29:27.280 --> 02:29:43.280
say acting or interim will be uh determined by the city manager. Which one was that? >> No, >> I mean say you say the mayor or the city manager. >> Yeah. acting or interim city um um assignments must be approved by the department head and the city manager.

493
02:29:43.280 --> 02:29:58.640
>> What about a commission? >> No, >> because but hold it. >> Oh, just for the not >> executive. What about ex? No. Yeah, but but what if it is the city manager? >> I'm just saying it doesn't I'm saying

494
02:29:58.640 --> 02:30:16.000
it's not in here because we ran across that. Yeah. >> Prior. So, it need to be >> he's talking strictly with the city manager >> if if we're actually >> I I I hear you and I'm not saying we don't need it, but my recommendation is we need to come up with a city manager

495
02:30:16.000 --> 02:30:33.520
policy because it's often times confusing when you try to marry the requirements for someone a staff member versus someone who reports directly to the commission. So there's an opportunity for that and I do have uh

496
02:30:33.520 --> 02:30:47.439
suggestions. >> Yeah, but that's what we need. We need a city manager policy. >> Yeah, that there. Yeah. And going back to section two >> one.

497
02:30:47.439 --> 02:31:03.520
It says structured interview. Now um what do you consider that to be? A panel interview, >> uh department head interview, >> HR interview. You're talking proper procedure for hiring new employees. >> Yep. >> So you're back to the first pause. >> Yeah. Okay. And you went over you didn't

498
02:31:03.520 --> 02:31:20.560
stop for a pause. So >> Okay. Yeah. >> So it's because you know structured what did that look like and it need to be identified so that we don't give

499
02:31:20.560 --> 02:31:36.240
John do a panel interview >> right >> and then come back and Susie Q get a interview with department head and >> both of them structured but what it does it look like >> whatever interview process is being put

500
02:31:36.240 --> 02:31:53.120
in place for any particular job, every candidate applying for that job will operate under that interview process. So it doesn't go for one, it doesn't go, you know, one person get this type and the other when we're talking a particular job. >> Exactly. But it need to be a policy

501
02:31:53.120 --> 02:32:10.399
really need to be cut and dry so we'll know just like the word using the word shall and must they they mean something. And so in this one structured it's it could be it could be interpreted whatever you decide to structure whether

502
02:32:10.399 --> 02:32:25.359
you say well we're going to do a panel interview for this person. We don't know what was the type of interview for the person proceeding or the person going to be after. But if you spell it out that for all all jobs with the exception of

503
02:32:25.359 --> 02:32:42.800
city manager would be will be panel interview >> or whatever I would like to know. I mean that's just information when we changing the policy we changing for the better and easier operation. So if it's if it's spelled out in here it would be good for everybody to interpret the same way.

504
02:32:42.800 --> 02:32:59.120
That's all I'm I'm saying since we're doing restructuring. >> Okay. Commissioner Davis. Yeah, I understand what Commissioner Jones is saying. I just want to be careful that a policy does not try to morph into a process document because if we add that

505
02:32:59.120 --> 02:33:14.960
level of detail in a policy document, it really needs to determine based on the kind of job, the scope of job because a director may have a may have a panel discussion, but I'm not sure that a

506
02:33:14.960 --> 02:33:30.880
hourly staff member depending on the skill set in a job may require hire it. So we it it may have to be a process per department. Doc, I don't know. But I just want to be careful with procedure. I'm sorry. Policy documents. You're

507
02:33:30.880 --> 02:33:47.280
setting policy. >> Um not necessarily the individual steps specific to carrying it out. I'm noticing well policy versus procedure. That's the only concern I have. Well, the concern I have is it's been more of

508
02:33:47.280 --> 02:34:03.600
practice versus policy or procedure. So, if we put it in, you practice it and it's going to be your policy that could follow it if it's already spelled out. So, there's no room for error and there's not, you know, it's just a suggestion you ask for. So, I'm saying

509
02:34:03.600 --> 02:34:20.080
it so there won't be any room for error and we be consistent on how we do it. It's just simple. So, >> in the words of my dad, it's better to have it and not need it than >> and need it and not exact. I agree. >> Well, it depends. I'm sorry. I'm sorry. Let me stop. I was just going to say it

510
02:34:20.080 --> 02:34:37.359
depends because you can make yourself so restrictive that you become um process intensive for someone who whose job scope doesn't really require that level of interviewing. And so then

511
02:34:37.359 --> 02:34:54.399
you position yourself to not have people who want to apply because the process is so structured. That's my only concern. That's my only concern. Every job um interview or process

512
02:34:54.399 --> 02:35:10.720
every job interviewing process is not the same scope or level is my experience that I just want to be that's the only thing I want to be careful about. If we need someone to and I don't want to minimize anyone's job, but

513
02:35:10.720 --> 02:35:25.760
a director, a finance director does not need the same level of interview and skill set and proof that an hourly laborer may need. That's what I'm trying to say. Because if you make it standard

514
02:35:25.760 --> 02:35:44.319
>> to that degree, I'm concerned that that will be interpreted. And the other thing we have to remember with the policy, Miss Jones may not be here one day. Commissioner Jones, Commissioner, anybody needs to be able to pick up that policy document and be able to use it.

515
02:35:44.319 --> 02:35:59.280
Um, >> and keep going. You would have to >> practically practically. That's the point I'm I'm making. You You're making my point. Exactly what you just said. Because if it's in there and >> Okay, one at a time, please. Point of

516
02:35:59.280 --> 02:36:17.359
order. Yeah, it's it's it's just because I'm going tell you that's how we've been operating. So, it's okay. Commissioner Borum. >> Well, >> Commissioner Borum, >> I like both of their points, but um I I do agree with um Commissioner um Davis

517
02:36:17.359 --> 02:36:33.120
uh as it relates to the policy because generally policies are more general in nature and you got procedures that help point you exactly what you need to do step by step. And so I would like to

518
02:36:33.120 --> 02:36:49.840
hear from our city attorney as it relates to that moving forward with um you know because we don't want to get oursel boxed you know in a pigeon hole as it relates to policy versus procedure. >> Sure. I I think there is definitely some

519
02:36:49.840 --> 02:37:07.439
merit in terms of it depends on the job. Um you you do want to be careful of boxing yourself in but I think you can draft it in such a way that allows for some leniency. and so we can take it back and uh work it over in a way that I think addresses some of your concerns.

520
02:37:07.439 --> 02:37:25.359
>> Thank you. >> Any more recommendations? I will let go in and do research on to the structure or this I will and bring that back with that piece. Are there any more at this time that I need to >> put in there or I'll wait for some feedback from

521
02:37:25.359 --> 02:37:40.560
>> And let me be clear, I agree with Commissioner Jones. I just don't think it's a policy. I think it's more of a procedure, but if you can make it lenient enough, I I agree. >> Thank you. >> Because the word just says structured, and I think what he's saying is structured. Okay. >> He just don't want to miss, you know,

522
02:37:40.560 --> 02:37:58.479
cuz it's been in so inconsistent over the years. And I agree with him on that. You know, you put something like i.e. in examples of the interview. How about that? >> Thank you. >> Thank you. >> Regular business. Um, nobody wants to take a recess, so we'll move right on.

523
02:37:58.479 --> 02:38:16.960
reassignment of the Putham County CRA representative. So, Miss Commissioner Pelisia did resign. >> He did resign. >> Yeah. So, and it is the responsibility of this commission to appoint

524
02:38:16.960 --> 02:38:32.399
somebody to that seat. Correct, Miss West? >> That's correct. According to the resolution, >> I have Go ahead. >> I do have a question about the resolution. >> Yes. So, I noticed that the resolution says the latest revision says that

525
02:38:32.399 --> 02:38:49.040
the um county commissioner appointed to this board um I believe it references uh group two or what what do they call it? >> District two. >> District two. and it says and that um

526
02:38:49.040 --> 02:39:06.240
member should be responsible for the area that encompasses the >> central business district. >> So what I confirmed today when I saw this is that Commissioner Wilkinson is the

527
02:39:06.240 --> 02:39:21.040
>> district I'll provide some clarification. I I believe a lot has changed since that resolution was first adopted. There is a discrepancy. I think if you are to look at the underlying intent, it was spelled out that it is

528
02:39:21.040 --> 02:39:36.720
the person whose district encompasses the central business district is supposed to and that obviously that makes sense given that it's a CRA appointment. So I do believe that is the intent >> and I still think we need to look into it further because and I may I'm looking

529
02:39:36.720 --> 02:39:54.240
for someone to confirm this. Both Commissioner Wilkinson and Commissioner Alexander have areas that encompass do they have let me ask the question. Do they both do their districts both encompass parts of the central business

530
02:39:54.240 --> 02:40:12.080
district? If so, again, I think then it's not clear because encompass means it could be part or all. And if they both fit that criteria, then what determines who serves? That's my question. >> I don't think Commissioner Alexander

531
02:40:12.080 --> 02:40:29.600
does because from my research, he's going out towards >> the uh 17 >> agreed further out, not the central business district. So again, >> and that's why I said we have to confirm if there's a conflict.

532
02:40:29.600 --> 02:40:47.680
>> I Commissioner Wilkinson is uh district two, which encompasses part is my understanding. We just need to confirm that our resolution >> and she does and I had a conversation with Commissioner Wilkinson about this and she felt that actually Commissioner

533
02:40:47.680 --> 02:41:02.560
Alexandra occupied a larger portion of what is our CRA district which includes the three TIF districts not just downtown. Um, so that was directly from Leotaa, but if you want to research that's fine, but

534
02:41:02.560 --> 02:41:19.200
she did state that to me that she felt um, Commissioner Alexander really had the bulk of that district. >> So, if we want to research it, that's fine. >> I'm not going to research it. I'm asking us to confirm that >> our want to research. Yes.

535
02:41:19.200 --> 02:41:34.479
>> I mean, oh, I I thought you meant me. No, >> I just want to make sure that we are clear in our resolution so that we can move forward according to what the resolution's intent is. >> So I think the intent is clear. I think

536
02:41:34.479 --> 02:41:50.800
there's some discrepancy between district 2 and what the intent is. So what I can do is this. I can uh research the geographical jurisdictions of district 2 and district 3, which is um Commissioner Alexander's to see which

537
02:41:50.800 --> 02:42:06.479
district encompasses the majority of the central business, which is the underlying intent and makes sense with the CRA appointment that can be brought back to you at our first city commission meeting in May, which will precede the

538
02:42:06.479 --> 02:42:23.359
first CRA meeting where that appointment would be needed. Thank you. >> So I I suggest uh tableabling this particular agenda item until such time. >> Okay. Do you have a motion to take >> So So did we appoint Commissioner

539
02:42:23.359 --> 02:42:38.640
Palace? We didn't do that. >> You you did not. The the resolution was not followed. The county took it upon themselves to make that appointment and that was not >> So we're trying to adhere to the resolution. One minute. So, so we just

540
02:42:38.640 --> 02:42:53.280
so that >> we have that's what I'm talking about policies versus practices. But here here uh we have in our audience two former commissioners, a mayor and >> former city,

541
02:42:53.280 --> 02:43:10.399
>> former city attorney and city manager that we could ask them out there. Now >> we have somebody with public comments. They probably could probably could, you know, take care of that right now. >> I don't we just need to find out. >> It's a question. Can we ask? I mean,

542
02:43:10.399 --> 02:43:25.760
>> well, let first of all, we have something for public comment. And secondly, I don't know again if we really need to do that. Um I you can certainly ask them on the side, but I don't know that we need to have them individually come up. Um >> we can ask her at least. >> Miss Kitchens has already submitted a

543
02:43:25.760 --> 02:43:43.200
public request con, so she is coming up now. Uh some background information. Uh first the resolution uh is true. It said that the county would the the commissioner county commissioner covering the majority of the downtown business district. The commissioner covering that I forgot who it was did

544
02:43:43.200 --> 02:43:59.840
not want that position. So the county commission at their discretion appointed another commissioner. That has been the way they do. It is law that the county appoints their commissioner to be on the district. Now as far as Mr. Alexander goes, he's a wonderful young man. He's a friend of mine. He's very brilliant. However, there's a problem.

545
02:43:59.840 --> 02:44:15.279
Mr. Jones will remember that when Big Homie had a function at uh Hank Bryan Park because the owner of Big Homie is Mr. Jones brother-in-law, Mr. Jones had to recuse himself from voting on the event. Josh Alexander is a business

546
02:44:15.279 --> 02:44:32.240
partner for three of the big downtown developers, Charlie Douglas, Jeffrey Nations, >> his brother is. >> Therefore, he has to recuse himself on any voting concerning the development in downtown Palata. That means he would not be effective on the CRA board. So you all need to think about that.

547
02:44:32.240 --> 02:44:48.080
So that's that's and yeah, you can frown, but he's >> I'm not frowning. That's my natural face. >> Well, sorry. >> His his actual brother >> his brother >> is is partners all those businesses. So that would preclude him from being able to vote and it might also extend in the

548
02:44:48.080 --> 02:45:03.920
historic districts of either side. So, if it's a case a case of Wilkinson or or or or Joshua, I think you're going to have to the county would have to pick Wilkinson because I don't think you can Joshua wouldn't be able to vote. And again, fine young man. He's a friend of mine. I'm sorry that's the way it is, but that's the way it is.

549
02:45:03.920 --> 02:45:20.479
>> Miss West. Sure. >> So, for any agenda item where there is a direct conflict, and Commissioner Joe can speak to this, he's had to recuse himself exactly once. If there is a matter that comes before the CRA board where there is a conflict, they that

550
02:45:20.479 --> 02:45:35.840
commissioner obviously would have to recuse themselves from voting on that agenda item. So since you guys use my name in my example, I think that uh it wouldn't matter whether it's Mr. Alexander or Miss

551
02:45:35.840 --> 02:45:53.680
Wilkinson, I think they both are people of integrity and they would do the proper thing if they were to challenge I mean charged with sitting up here on the CRA board. Uh that's my take on it. So uh the mayor gave direction. She want uh

552
02:45:53.680 --> 02:46:10.319
the attorney to look into this further and that's what I guess we go that route >> and she's bringing it to the next meeting. So there we go. Even though we have subject matter experts back there that have been through this a few times that we could have. Thank you. >> Thank you. >> And how did >> she couldn't tell you how to ask them

553
02:46:10.319 --> 02:46:26.439
time? >> Yeah. Well, yeah. I say let's ask the the former I don't want to do that because it's No, I won't do it. You can't. Well, Mr. Homes, you mind come up here and

554
02:46:30.240 --> 02:46:48.560
>> M Mr. Hol Mr. Hill Mr. Norwood all could probably about >> the question is in the past how did we proceed with putting um a county member county commissioner member on the CRA board? How did we do it in

555
02:46:48.560 --> 02:47:03.920
the past to do that? So, so as I recall, your CRA um plan and charter specifies your composition, right? >> And you've probably looked at that.

556
02:47:03.920 --> 02:47:21.120
>> It's right there. We can't see that. But >> so in the past they've not strictly held to a to appointing the commissioner that represented a particular district. You agree?

557
02:47:21.120 --> 02:47:37.439
>> Um I can remember Commissioner Turner serving for a while and then he stepped up and they and someone took his place. Ross. >> Yeah, >> Ros. Uh, the the former mayor that I know

558
02:47:37.439 --> 02:47:54.560
reminded me that the city county manager also served on on the CRA for a while as the county representative when I guess nobody wanted to serve. So, they haven't strictly held to that. I will tell you that much. But um and in

559
02:47:54.560 --> 02:48:10.479
the past I think that we pretty much left it to the commission the the county commission to decide >> who who served. And I do correct one thing. >> Uh not that it's necessarily record but >> Mr. Alexander isn't a business partner of Mr. Salon. >> Correct.

560
02:48:10.479 --> 02:48:26.240
>> I don't know whether he's a business partner of the others. I'm not speaking to that because I don't know it and I wouldn't put that on on the record. But I I know he's not a business partner of Mr. Long. >> Okay. Thank you, Miss West. >> Yes. So what I have been trying to do and it's not always fun or popular is

561
02:48:26.240 --> 02:48:41.920
just because that is the way we have done it in the past if it's not following the the written resolutions and ordinances and charters of this city I am trying to rectify it. It has not been easy or fun to do that but that is what I'm trying to accomplish here and

562
02:48:41.920 --> 02:48:59.439
we have it in writing right here. This is the resolution. It is my legal advice but you follow it. I I going miss >> I appreciate the history lessons but we are going to follow ordinances

563
02:48:59.439 --> 02:49:14.240
resolutions >> plans >> and plans whatever is in writing and if there's a need to change it please follow the process to do so um officially. In the meantime, we need

564
02:49:14.240 --> 02:49:30.399
to follow what is written. Thank you. >> I concur. We need to follow what exists and that's what we're charted to we're tasked to do and so let's stick to it. >> I'm going to say this for the simple fact um each one of us that sits here

565
02:49:30.399 --> 02:49:46.479
has a different way of addressing a matter. And if a matter is not addressed in a way that may be because I just I throughout this dialogue believe

566
02:49:46.479 --> 02:50:02.399
Commissioner Jones was just wanting to know how things in the past not saying that he is going against what's been presented but I don't I do think sometime the history of how things have and I'm very much a

567
02:50:02.399 --> 02:50:17.200
proponent of following policy But I don't want us to some if the commissioner is bringing something before the board that it appears as if they may be going against the grain. And I don't think that was what Commissioner

568
02:50:17.200 --> 02:50:34.560
Jones was seeking to do. I think that he just wanted to use the institutional knowledge because it's very rare in a commission meeting that we have uh expanding back uh commissioner uh Norwood and Commissioner uh former

569
02:50:34.560 --> 02:50:51.840
commissioner Norwood and Miss Kitchens. Uh I knew when Miss Kitchens was coming up here that she was going to bring some institutional knowledge of how we got to that point. But again, I just want us to be um mindful that just because a commissioner brings something up, it's not that they may be going against the

570
02:50:51.840 --> 02:51:09.359
brain. Cuz I think it's clear that we've identified that we want to make sure that we follow policies and procedures. But again, I saw the understanding that he was just trying to see institutionally um how we've gotten the various uh the

571
02:51:09.359 --> 02:51:26.479
various representation from the county that sits in this seat because again, I've sat here long enough to see the rotation and there has not been consistency. Um so I I appreciate his dialogue and asking for that institutional knowledge of those that

572
02:51:26.479 --> 02:51:42.160
were here serving before. Thank you, Commissioner Campbell. I just want to say one other thing. Um, and if it wasn't for an issue, we would have never been talking about this. So,

573
02:51:42.160 --> 02:52:01.600
you know, you can talk about we follow and we want to follow policy. Well, why we ain't followed in the beginning? And I'm gonna move on. I I rest my case. >> Okay. Thank you, Miss West. >> Sure. We were actually not given that option. The county commissioners made

574
02:52:01.600 --> 02:52:19.279
the appointment without following our rules. >> But see, the thing is when we recognize that the rules were not followed, that conversation should have been held in. >> Absolutely. >> So, this no no escalating. This is not a rebuttal. Stop.

575
02:52:19.279 --> 02:52:36.319
>> We asked for point of order. You asked him point of order and it's not to rebuttal. We're not going to keep going on with this. >> Wait a minute. We'll just ask. >> Well, well, >> well, well. >> Go ahead. >> Yeah. No, no, no. >> I'm not talking to you. >> Commissioner Davis,

576
02:52:36.319 --> 02:52:54.240
>> I would like to hear from Mr. Holmes. >> Why you didn't go? >> But um again, I just So, we're going to keep going with this. I thought we already >> Well, my perspective is I was done. However,

577
02:52:54.240 --> 02:53:09.920
when comments continue to be made, I think it opens additional questions. >> Could you come up? Please come up. >> Mayor, as I was saying, I believe when additional when comments trigger additional questions, we're in the

578
02:53:09.920 --> 02:53:24.800
meeting where we can discuss it. The only meeting. And I believe we should have the opportunity to do so. I think part of the problem was a practical problem. How does this body force a commissioner from a different

579
02:53:24.800 --> 02:53:41.840
body to serve on your CRA when you don't control that commissioner? The county commission may control that commissioner. And so I think that's how we got into the pattern of maybe us not strictly

580
02:53:41.840 --> 02:53:58.080
controlling or following the you know the the the resolution. >> Correct. >> U but and I don't know how you force them to do it now when when you have a you can't control the county commissioner. You don't you don't you don't have any control over any of the

581
02:53:58.080 --> 02:54:12.720
commissioners. So when that body chooses to select someone, I guess you have the option of saying we don't want anybody from the county commission, >> right? >> Um maybe that's what you do. But in the past, we've chosen not to take that path. >> So to continue, since I have the floor,

582
02:54:12.720 --> 02:54:29.040
I move that we modify the resolution to say that the county commission will determine which commissioner serves on the CRA board. >> I absolutely agree and I'll second it.

583
02:54:29.040 --> 02:54:49.279
We have a motion to second. Any further comments? All in favor? >> I. Any opposition? >> Thank you. >> Had we not had this discussion, we wouldn't have got here. So >> that's right. >> So >> on to Port Consolidated.

584
02:54:49.279 --> 02:55:06.399
>> Uh yes, mayor. I asked for this item to be added as an emergency item. Uh we received this at about 3:42 today and this is the um engineering party stating

585
02:55:06.399 --> 02:55:24.000
that FD intend to provide state funding assistance. It may actually um amount to 300,000. I just they did ask that um that we need to move expeditiously and therefore a

586
02:55:24.000 --> 02:55:40.800
site access agreement is required. So considering that it was given to us as if it's an emergency, I then ask that this be added to the agenda for the approval to sign the site assets

587
02:55:40.800 --> 02:55:58.560
agreement so that FTP could get started on what they'd like to do. You say you received this to Davis Garden. >> You want me to start over? >> No, no, no. I say you received this document today. >> I received it today at about 3:45

588
02:55:58.560 --> 02:56:13.920
today. Even though it's dated April 2nd, right, but the person who received it, it it went to Chad and he then sent this to me today at about 3:45. Once I read

589
02:56:13.920 --> 02:56:28.479
it and based upon the email he sent with it, uh, it appears to be something that we need to act on as soon as we can. >> Today is the 23rd. >> I know, but he sent it today.

590
02:56:28.479 --> 02:56:47.399
>> Chad sent it today saying that I got it now. So, that's why I'm bringing it to you. >> Who is Chad, by the way? >> That is our That is our uh engineering person. for remediation with Mandros.

591
02:56:50.720 --> 02:57:09.279
So because of the urgency that he expressed in his uh email and uh he's he also mentioned if you go to page 204 uh he is saying where the state pays from $300,000

592
02:57:09.279 --> 02:57:29.520
up to 1.2 2 million toward the cost of site assessment and remediation and it goes back and state from December 30th, 1998. So my question, do we have a dollar figure that would potentially it would

593
02:57:29.520 --> 02:57:45.520
take to remediate this petroleum contaminated site? Uh the only dollar figure we had given in the email is that it will be a minimum of 300,000 on the norm and that's it. >> That's the floor. >> That's it. >> But

594
02:57:45.520 --> 02:58:00.479
>> that was the only amount that we received. >> Generally um petroleum contaminated sites uh can easily exceed a million dollar >> easily.

595
02:58:00.479 --> 02:58:17.920
So if we going to be rushing in to spend, >> no, we don't spend anything. This this is >> so the city won't have spend anything, no cost, >> no fun, no fun, >> no nothing. Zero. They simply need I'm going to allow Miss West to explain it

596
02:58:17.920 --> 02:58:33.120
further. >> Yes. >> We need some clarity. >> Thank you. >> All over the place, >> please. >> I'm actually not sure why this is on the agenda. we have the full discretion internally to go ahead and move forward. It's just a continuation of the remediation that we're already obligated

597
02:58:33.120 --> 02:59:00.800
to do with FDA. >> Okay, >> there you go. And so it's not costing the city any funding and it's a continuation of the process. >> Just letting you know that we're signing. >> Okay. Thank you. >> Okay. item. >> So, it look like it's some discourse.

598
02:59:00.800 --> 02:59:15.359
>> Is there something you want to share? >> No, we're fine. >> We need to know. We need to >> We definitely We are We was in the dark. >> Uh the attorney is is saying that she didn't feel that this needed to come to

599
02:59:15.359 --> 02:59:32.960
agenda item or discussion at your level. I did send this over to the mayor and said the letter um said that it wanted me to sign. I've never seen this before. So, this I received at 3:45. It wants me

600
02:59:32.960 --> 02:59:48.800
to sign because the cost is going to be more than 300,000. I did not actually want to sign this without you all being allergic to understand that. >> Okay. Well, I do understand that, Miss Card. I appreciate it.

601
02:59:48.800 --> 03:00:06.960
>> Yeah, >> thank you. >> On to um the other item added to regular business by Commissioner Davis, city manager as an employee. >> Yes. So I want to have a follow-up

602
03:00:06.960 --> 03:00:24.000
discussion regarding the due process that was established and completed b per the city manager employ the city manager city manager's employment contract on page three section 5A that gave um you

603
03:00:24.000 --> 03:00:42.720
miss Cardi an opportunity to cure the um allegations that were presented previously. >> Yes sir. Um, do you believe that the commission gave you due process according to your contract in terms of being able to cure those

604
03:00:42.720 --> 03:00:59.359
items and to >> I Yes. consistent with the agreement. Yes. >> Okay. Okay. So, the reason I asked for this to be on the agenda is because I do not believe the following conditions have been addressed in a manner to meet the requirements. And I just want to

605
03:00:59.359 --> 03:01:14.880
follow up on the items when you were reinstated that were um presented and agreed upon. And one was to restore you to your position as city manager with the following stipulations to identify

606
03:01:14.880 --> 03:01:32.800
and actively work with an experienced city manager as your coach ongoing. Mhm. >> Um the second thing was to schedule employee workshops with the HR department that would increase employee morale and employee employer relations

607
03:01:32.800 --> 03:01:47.520
and to complete your training towards city manager certification. And then there was the last item which was to evaluate our human resources department to determine where there are gaps and um

608
03:01:47.520 --> 03:02:02.000
fill the gaps with the required and needed um employees. And so to that point, Miss Cardi, as I mentioned, I do not believe you have met that criteria

609
03:02:02.000 --> 03:02:18.720
and I move mayor to terminate employment of Marcia Cardi as city manager effective at the close of this meeting. >> Second. >> We have a motion, a second. >> Public comment.

610
03:02:18.720 --> 03:02:38.160
>> Yes, ma'am. Whoa. >> I understood what Miss Davis said. I also understand that to my knowledge, Miss Cardi has uh fulfilled all of those things, including the training working with the city manager. I'm not sure about the employee workshop. And I understand this is an emergency thing, but to have an emergency thing of this

611
03:02:38.160 --> 03:02:53.840
import without advertisement to the citizens, this is not right. this should come to uh to a regular meeting where it's been advertised because the public needs to know what's happened to Miss McCarti and I fully disagree with that. She's been a

612
03:02:53.840 --> 03:03:11.439
damn good I says the word damn good city manager and she certainly this doesn't need and maybe she knew this was coming this does not need to come out of the blue and if it's going to go through and I suspect it will go through on four to one or three to two or five to zero I advise Miss McCarti to get the meanest

613
03:03:11.439 --> 03:03:26.399
employment attorney she can find and sue the city this is not right if I was an employee I'd be I'm furious as a citizen I'm a citizen you're my my elected officials I vote for every one of you folks and I support you and I I like you. I also support and like Miss Cardi.

614
03:03:26.399 --> 03:03:40.880
This is ridiculous. She needs to stay. Do not terminate her tonight. At least if you're going to terminate her, have a reg have a regular meeting. Advertise with the public. They've been present every other meeting when city manager has been terminated or put over the grill. You need to do that with her. Give her equal grilling opportunity like

615
03:03:40.880 --> 03:03:57.880
you gave Mr. Bill. Thank you. >> We have any further public comments on this item? Seeing none, we'll close public comment. We have a motion in a second. Mr. Okay, come on up quickly, please.

616
03:03:58.240 --> 03:04:15.600
>> Give us your name and >> My name is Robbie K. Um, I completely respect this woman right here, but I will totally agree with you 100%. I think this woman should have lost her job months ago. Um, I would point out a clear distinguish of it. U,

617
03:04:15.600 --> 03:04:30.880
Miss Davis, I'm pretty sure you heard her say she was going to call me right after we spoke the other night. I have not heard from her yet. That is not the first time that's happened. I hate it for her, but it is what it is. The woman doesn't do what she says she's

618
03:04:30.880 --> 03:04:46.560
going to do. She does everything against it. She makes it difficult on people. I'm sorry. I'm sorry. I I I completely agree agree with you, Miss Davis. She needs to go. >> Thank you. Is there anybody else? Seeing

619
03:04:46.560 --> 03:05:04.399
no, we'll come up to Miss Miss Kanty, please. Um Beverly Kanty of Flack of Florida. I just want to say I felt like um I don't know the completeness to Miss Carter's work, but I think this was very

620
03:05:04.399 --> 03:05:21.279
unethical the way this was done tonight. It could have been handled a lot better and a lot more properly. And that's all I needed to say. >> Anyone else? Seeing no one, we're closing public comment. We have a motion

621
03:05:21.279 --> 03:05:40.319
and a second. All in favor? >> I would like to request a roll call. >> Okay, roll call, please, madam clerk. >> Commissioner Davis, >> yes. >> Commissioner Campbell, >> yes. >> Commissioner Borum, >> no.

622
03:05:40.319 --> 03:06:52.160
>> Commissioner Jones, Yes. >> Yes. >> Go ahead, Commissioner Davis. According to the city's charter, um, Chief Shaw will fill the void

623
03:06:52.160 --> 03:07:13.560
at the end of this meeting. And I move that staff contacts FCC MA to identify candidates for an interim city manager.

624
03:07:13.600 --> 03:07:31.520
Provide options to the commission so that we can consider those candidates. make have interviews and hire an interim city manager as soon as

625
03:07:31.520 --> 03:07:48.479
possible to get through the process. I further would like to include that the interim city manager will not be eligible to apply for the permanent position and for staff to simultaneously contact

626
03:07:48.479 --> 03:08:07.279
the Florida League of Cities and or FCCMA to identify resources to begin our process to seek a permanent city manager.

627
03:08:07.279 --> 03:08:22.720
>> We have a motion. >> Second. >> Motion and a second. >> Question. >> Go ahead. >> This is only for coming. Now I I spoke with people I guess from the uh Florida legal city or whatever. I'm

628
03:08:22.720 --> 03:08:40.399
not sure if uh not issue with Chief Shaw. Yes. Chief Shaw uh >> uh Chief Shaw could be addressed. taking that taking that um uh role but they my understanding is you you can't hold dual

629
03:08:40.399 --> 03:08:57.680
>> dual both of those would be dual roles is that >> I'm sorry I got distracted >> my question is my only question is uh dual roles as it relates to um positions as it relates to being the chief of

630
03:08:57.680 --> 03:09:15.359
police as well as being the city uh manager manager, which is both like official officials, city officials of U. >> So, this would not trigger dual office holding if if that is what you're

631
03:09:15.359 --> 03:09:31.120
inquiring about and it would be uh an acting city manager, not interim for the police. >> Acting, >> not just just want just be clear because I was that's what I I was on under the understanding. I don't have an issue

632
03:09:31.120 --> 03:09:46.000
with it because we've done it in the past. I just wanted to be clear have the terminology to reflect correctly what's going on. >> Okay. Um any further comments? >> No. No further comments. >> Okay. So, we have a motion, a second. All in favor?

633
03:09:46.000 --> 03:10:06.960
>> I. Any opposition? >> Did you vote? >> Do you want to do roll call again? Roll call, please, madam clerk, since it wasn't clear. >> Roll call for the >> for the motion just made the last motion. Go ahead for the last motion.

634
03:10:06.960 --> 03:10:23.520
>> Okay. Commissioner Campbell, >> yes. >> Commissioner Davis, >> yes. Commissioner Bor, >> yes. >> Commissioner Jones, >> yes. >> Mayor Per, >> yes.

635
03:10:23.520 --> 03:10:40.399
>> Okay. So, may I speak now? I mean, it's done. So, am I given an opportunity to say anything after being here since Feb uh since May 2023 and giving all that I've given.

636
03:10:40.399 --> 03:10:57.040
>> Yeah, we really can't have that. >> Okay. Well, I'm just going to say thank you for giving me the opportunity and there's no need for me to stay for the rest of the meeting. >> Do you want to come up, Mr. Hill? >> If I may, >> Mr. Hill wants to come up

637
03:10:57.040 --> 03:11:13.359
>> if I may. Um this is just a customary practice that we have um >> we have a member of staff to contact ID department IT department and remove all access immediately.

638
03:11:13.359 --> 03:11:28.479
>> Assistant chief right there. >> Assistant chief can you go? >> Um yes. Go ahead. Mr. >> 805 St. John's Avenue. Just as a point of information, I think it's also incumbent upon the commission to point out to Miss Cardi that within

639
03:11:28.479 --> 03:11:45.200
her contract, she also has the right to request an a public hearing as a part of what she has so that she's at least surprised of what her rights are based upon what you have in place. So, she has the right to ask for a public hearing. Um, and that's a part of the contract because it has a 30-day notice clause in

640
03:11:45.200 --> 03:12:03.600
>> Yes. Sorry, I don't have the contract in front of me. >> It just failed. >> The contract with you that you could pass, Mr. Um, >> I don't have it with me cuz I wasn't interested in this. >> I don't I don't remember that being >> 30 days. >> No, no, that's something different. That's

641
03:12:03.600 --> 03:12:18.640
>> we had the 30 days. >> We've done that. >> That that was what we already went through. >> Yeah, we Okay. >> Yeah. >> And they're saying we did restore based

642
03:12:18.640 --> 03:12:34.720
on She Yes, the contract. >> Let Miss West look at it for the moment and get back to us in a second. >> Are you taking a recess? >> Do you want us to take a recess for 10 minutes? 10-minute recess. Please come back

643
03:12:34.720 --> 03:25:07.439
um at 9:10. 810. Yeah, 8:10. 910. 910. Excuse me if I'm not looking at the right clock. 910. What keeps falling? which is that Mr. Hill brought up basically when he came up to the podium

644
03:25:07.439 --> 03:25:27.239
about the um her opportunity to have to speak. >> Mr. Hill was referring to what is commonly referred to as a name clearing hearing which was afforded when this issue was first raised. Um,

645
03:25:29.520 --> 03:25:47.520
>> and if I understand um the preceding questions that Commissioner Davis asked, she was referring back to um the initial discussion where the termination of the city manager was discussed and she was giving an opportunity to cure which she

646
03:25:47.520 --> 03:26:04.720
has provided for under her contract. The questions that Commissioner Davis asked were a followup to those. A name clearing hearing is appropriate. If um basically that public figure's name has been in any way, their reputation has been somehow harmed. They have an

647
03:26:04.720 --> 03:26:22.000
opportunity to essentially speak and redeem their reputation. um the issues that were the basis for the termination that was laid out in the motion tonight are not of a nature that uh would

648
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trigger um reputational harm. Um that aside, that opportunity and that public hearing was afforded initially uh when we were provided when the commission provided a 30-day notice cure. Um, I

649
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don't recall the dates when that initially happened, but that was the reason and the basis, the underlying foundation of the motion that was laid before you tonight upon which you all voted. >> Okay. Thank you. And that's clearly okay. Thank you.

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We'll continue on the agenda to public hearings. Request to annex amend future on use map every zone 404 Mission Street and there are three mission road excuse me ordinance number 202620 ordinance number 202621 and ordinance

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number 2623 um orance of the city of Palaca Florida annexing into the corporate limits of the city of Palaca Florida certain adjacent property identifies as possible number 02102600000063000000011 1

652
03:27:32.479 --> 03:27:52.880
um 401 Mission Road, Palaska. >> This is a simple request for annexation of the parcel that is 0.39 acre size and the reason for the annexation is to connect city water. This is the last

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duplex started about four or six of those. This is the parcel uh that has they're trying to add in order to get water with the city. We're also uh doing a license amendment to change it from the county

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to the city of Palaka residential medium and also reszoning from the county residential single family to the city of Palaka residential R2 because that is what is uh the other parcels that I

655
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have already. Um this been reviewed by the planning board on April 7. uh the annization with the future lines amendment that we zoning meet all the requirements that established in the Florida statute as well as in our comprehensive plan and

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our zoning code and staff planning board. We also recommend approval of three items request the first public hearing from the second property. >> Okay. Is there somebody here is the property owner or their representative

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here by chance? Okay. >> I don't believe the representatives here, the owner. >> Okay. >> Okay. Does anybody have any questions for Mr. Agama? >> Yeah, I do. >> Go ahead. >> Um, that's a duplex. Two duplexes or

658
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>> it's one duplex. >> Okay. But adjacent to it, there are two more. >> Yeah, it goes from from the intersection of mission and We

659
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>> there are about four I think and this is the last one. >> Uh they're all part of the city and the owner was to get to obtain water services from the city. >> The rest of the residents on Mission Road is county though, right?

660
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>> The rest will continue to be county. Yes. Is that that urban sprawl we were talking about? >> I'm sorry. >> Does that create that urban sprawl that we talked about? >> No, it does not. This the area is fully developed. It does not create at all.

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You know, this urbanized so we don't have that issue at all. >> That's almost like the same issue that we had when I mean I know we already index other partials in there. Um but we got we got to stop doing that because we

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start talking about annexation uh within the city. We want to actually have alignment a reason why we're doing it. Not just because somebody say these parcels, we want them to get city water and city, but everything around them

663
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are >> the county paral. And um are we making any attempt to try to get other residents in that area hooked up to city water? So >> not right now, commissioner. We're not

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we're not going to soliciting annexation. This is a voluntary annexation by the property owner. It is suggested to to the city boundaries. So it meets the definition of the statute and really it's nothing.

665
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>> So Weaver road is city road >> I believe. >> No that's county. >> I don't know whether that's a cedar road or it's maintained by the county. >> And I know we've already approved other ones but when you talking contiguous I don't think that meet contiguous. Oh

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yeah, they're adjacent to it >> to to Weaver Road and Mission Road. Those are county road, right? >> Have those duplicates. I don't know where I have it in. >> Yeah. >> If you see >> what see

667
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that corner, the pink ones, those are duplexes already in the city, >> right? >> And this is the last. >> So it is contig, it's contiguous. Little subdivision of duplexes. to the city that we

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>> citation from the city >> that we actually annexed in one by one. My question to you is those four let me just say those four properties what are they contiguous to?

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>> All of it surrounded by the city. >> This is the only part. This is the county and that's the county. >> That's the county. That's the county. the the requirements >> some contiguous I thought they touched boundaries that's what that mean right >> yeah it's adjacent to the city

670
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>> so St John's Avenue is other road on the back side of that am I correct that part of St. John's and then you got Melon Manor that's that touches St. John's Avenue on that part and you real that is a county

671
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>> right >> so I'm not talking about the other duplexes I'm talking about well I'm talking about all those duplexes they are not surrounded they're surrounded by the city but they're not touching the boundaries not party

672
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>> so let me defer with you it is adjacent to the city the parcel in question is is in orange >> I got it is city >> city cuz we already annexed it. I'm talk I'm including those. >> This question probably should have been

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asked before we even did the other three. >> Well, yeah. I I was not here those >> right. So those happen but you know in any case in order to understand to happen it has to be the forest statute. If not you know it's involved. >> So whether the city followed that

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procedure I'm pretty sure they did. That's what you know they're part of the city. So, as a subject matter expert, this is what I'm asking you, sir. Can't you stop you making me do this? >> I'm sorry. >> So, the pink properties and the one is in question,

675
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they they were in they were in the county just like the rest of them, right? That's >> the orange parcel is in the county. >> Yeah, but the pink one. He's saying that before before the one before your time, he's saying. Yeah. >> The pink one and the blue. No, not the blue. I'm sorry. the peak

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ones. That's that's the city, >> right? And we did that. But prior to let's just say I know you didn't have anything to do with it. So don't think I'm trying to throw any of that box. I'm not. >> So what because I'm trying to set the example, show the example what I'm

677
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trying to be trying to to stop happening. So the the the St. John's Avenue, that's county. Mission Road, that's county. Weaver Road, that's county. So, show where is the city road that is contiguous to that's what um

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>> yeah I don't I don't have that information commissioner I can bring that information to you for the second hearing of this application you know I mean >> I'm not saying not do it I'm saying we need to be cautious when we're doing it because sometimes we use that word

679
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loosely but it's not contiguous you know and we we we we annex these properties in and that's just a little full duplex is in the middle of a a subdivision that is all county and the roads that's leading to them are all county. That's

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the same thing that happened out with the Kelly Smith development. So, but go ahead. All right. >> I will bring that information to you. I don't know what is the city road, what is the county road, what is maintained by the city or the county, but I know

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that once they annex into the city and they stop paying property taxes, you know, some of that some of those property tax will go towards maintenance of the road in the city. >> So, so let me just just just say the reason why I'm bringing it up now.

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Everybody in that area, the next door neighbors, they call the police, the sheriff's office go. Those four people, they call the police. Our department have to go. Same thing with fire. >> And so that's why it's that's the same thing that's in Rolling Hills now

683
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because people were doing that. We need to try to have a constant concerted effort in trying to make all those places either city or county. >> Yeah. So I just want to say that to do what they and they create service

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delivery problems, you know, which is the reason that the Florida statute the state of Florida wants to eliminate. >> Yes. Yes. >> Yeah. So, >> we agree with you. >> Okay. All right. Thank you. I'm sorry. >> All right. Sorry.

685
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>> Anybody else from Mr. Gama? >> Right. One minute. Um, I'm going to open the floor to public comment. And we already have Miss Kanty has already submitted a card. Please come up. Miss Kanty, >> again with this gentleman and I was coming um

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here because I received a notice that is what he's now. Um >> yeah, get closer to the mic so we can hear you. Sorry. >> My church has um pretty much all the rest of the property there. I have all of this.

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>> We can't see. >> Can you point over here? >> Yeah. Well, we can see. >> She's pointing at the blue. >> The blue >> the blue area. >> All the blue area all the way home.

688
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We own next to the property um that we're counting. Mhm. >> All of the white going down. We have roughly about 6 acres out there. >> I was um explaining to him, I wanted to just make sure if he was getting annexed

689
03:38:05.279 --> 03:38:22.800
in for city, they have a pump on our property that has been taking care of that apartment complex. I wanted to make sure that they wasn't trying to annex a piece

690
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of our property because of that pump being there. >> So, I did not know who owned it. Um, when we got our survey, which we have our survey, um,

691
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showed that they had it. We had a brief discussion with somebody, but nothing had never been done. So, I needed to just make sure that if he got annexed in they was not trying to take a strip of our >> Okay, if that makes sense.

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>> Yep. >> Thank you. >> Yeah. And I assure her that that's not the case because the property boundaries the properties outside. >> Okay. Thank you. >> Okay. >> Do we have a motion? We did.

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>> Well, you got question >> question. It's I guess been a practice in the past that the applicants >> are present. Yeah. >> Are are present on the first especially on the first reading. So are we going to

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go back the way we've been doing it? Are we going to um push this table this to another meeting? Because again that's one thing that the commission >> Yep. um laid out and uh and we and if there's

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no representative, then that means you become the representative as a city uh um employee representing somebody who's first time appearing before the commission. I just want to put that on the table to see if we going to table

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this or are we going to go back to past practices? Commissioner former actually brought up what I was going to bring up. So I don't think he answered that question. I make a motion that we table this to a another meeting uh time certain our next meeting >> our next meeting

697
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>> um so that we could stay in compliance with what we as a board set for the record that you know that we have contact you that they have to be here today and

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that they are present you know that you might thank you. We have a motion to second. All in favor? >> I. Any opposition? Thank you. First reading ordinance 2026 27 an ordinance of the city of Palaka revising

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section 54-32 of the city code to reduce the number of planning board members from 9 to 5 and one alternate establishing attendance requirements providing for severability scriven evidence and an effective date miss >> um the planning director and I have been

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uh flipping coins on uh which of us was going to handle this particular ordinance. Um this is uh before you uh reducing the planning board members from 9 to5 and also establishing a much needed one alternate on our planning

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board. Commissioner Davis, >> based on our discussion in detail at our workshop, I move that we accept ordinance 2026-27.

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>> Second. >> We have a motion, a second. Is anybody here for public comment on this item? Seeing no, we'll close public comment. All in favor? >> I. Any opposition? Thank you. Any commissioner comments? Commissioner Campbell, any comments?

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>> Um, I just want to say uh that as president of uh Florida Black Caucus of Local Elected Officials, we had our annual conference in Tampa where we had um as our keynote speakers, but Kari Sellers as well as Miss Donna um Brazil

704
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who were both phenomenal. Uh thank you to Miss Karen for ensuring that all of my uh travel and everything was properly um put into place. Um but it was a phenomenal uh annual conference and

705
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that's pretty much it. So >> Okay, Commissioner Jones. Um just want to say his comment colleagues um the action that we took a few minutes

706
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ago it didn't feel good at all and um uh I hope going through this process that we vet and you get the right person going forward.

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Um that's it. Thank you, Commissioner Borum. >> No comment. Mayor, >> Commissioner Davis. >> Yes. Um, first I'd like to read a card from a citizen that says, "Thank you

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very much." Um, this is Miss Alexander in Palaca. She said, "Gratitude is not enough to express my appreciation for the most recent shredding event. Please continue them." And I also want to give a special thank you to our PIO who took

709
03:43:38.800 --> 03:43:55.920
her time on a Saturday to organize it to our firemen. Um it was a request from citizens to do this and um thank you Greta for taking the bull by the horn and not just

710
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delivering but you exceeded and I want you to know that our citizens are so grateful and thank you for that. Thank you. >> I want to also thank um Oh my god, my brain just went blank. I had a ride

711
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along last week with um >> Joe >> Joe. >> I'm sorry, my brain's a little scattered. But with Joe and I want to thank him because I learned a lot from the eyes of you know his department what

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they look for and to you know just understand better so we can help make better decisions look at projects. I got a lot of my questions answered and I want to thank him for the time to do that. It was very very helpful. Um that's it. >> Um yes and the only thing I would this

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is just for people if they're not aware the Bum Frolic is going on this weekend. if you have time to get to the riverfront. Um, kids really enjoy it. It the second graders have been there all week, I believe, and um, now it's open to everybody as it really has always been. But it's it's a good educational

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experience for everybody. Um, with that, do we have a motion to adjourn? moved to