Ladies and gentlemen, this is the work session on May 19th, 2024, 2025 of the agendas set forth for our regular meeting next week Monday. Notice was filed January 9, 2025 with the record in Northstar ledger, both
official newspapers of the bureau. Notice was posted on the board at the bor hall and bor website and copy is preserved in the clerk's office. Pledge of Allegiance and a moment of silence for the following. Brought to you by Council [Music]
Christian. I pledge to the flag of the United States of America and to the republic for it stands nationy and justice for all. Thank you. Roll please. Mayor Kim here. Council Kim
here. Council Lee here. Council M here. Council Shin here. Council vitri here. Council here. Bony here. De here. Everybody is here. Good. Let's move forward with the adoption of
minutes. Adoption of work session of the mayor council. April 21, 2025. Executive session of the mayor council. April 21, 2025. Regular meeting of the media council April 28, 2025. Uh, do we have a copy of the adoption of minutes, the
work session and executive and print out? I'd like to make a comment. This is the first time I see meeting you at the work session. I'm so excited and grateful to especially cloud office. I
know they work so hard and think about it. These are all the writing. Think about it. Good job. Thank you so much. Great job. Good job. Good job. So, council members, please I'll review the work session executive and regular
meeting um for for approval or denial in the next month's meeting. Let's move forward with our second meeting, please. Second meeting here, ordinance 2025 13 bond ordinance for authorization for various road improvements. Yes, as you guys this is the second
meeting. You guys all are aware uh we need bond money capital to improve certain streets first, second and fourth and also the high. Um any questions council members that we're getting? Yes.
Yes. There's no more further questions. Uh let's move to the next 2025-4 ordinance to exceed the municipal budget appropriation limits and to establish a bank. Yes, this is also a second meeting. We discussed that we
need an extension because the state is not following suit protocol for all municipalities because the state is delayed and we need to get permission to do one. Any questions council members?
Great. Let's go to the next one. Second reading ordinance 2025- 15 establishment of the salary for year 2025. Yes, please take a look. This is the second meeting. I I have a question.
There is some position that we never feel. Is this something that we still No, it's okay. It's all part of the budget. Even though we don't feel it, the money is still there. We could use that money for next year. Okay. But this has not the football. I I understand
that. But um maybe we want to do some uh you know, we we'll talk to the Roy, but as you know that any money that we budget that don't use, we could carry over till next year and use it for surplus as well. As you guys all aware, we're using a lot of surplus. So if a
CFO should manage the finance so we improve our security, but let's talk about Lori um how how this is addressed if that's okay. Um I I'll ask Roberto could you make sure that Roy responds to
Christine Wu I mean it is it is practice that you know we've done this I mean it's a very common practice it's common practice but she does have a very good point that Christine and I have spoken if we lose that budget that mean we lose our budget
right our our total income so let's figure this out properly But we do need money for next year and idea. We always have to think ahead. Yeah. But if this is the position that we never want to fill and we have no idea, then why not? So, right. But
anyway, he may use this for other reasons, right? So, let's ask the question. Anything else? No reason. 15. Oh, yes. 15. [Music] Jesus. Everybody's okay with
25-15. It is our second meeting. Um, if there isn't a case with you and you guys are concerned, we have to address it before the Monday meeting. Let's not break it open on Monday meeting. Let's
communicate through email. See if we got a problem. We'll address it. If there's no further questions about the secondary meeting or 2025-15, let's move forward. Introduction of ordinance ordinance number
2025-16 amending or creating chapter 141 in title and the board of right this this was previously uh introduced for first reading and there was an issue raised about the
inclusion of penalties. So I did I had forwarded to uh I believe the governance committee and uh some others um the penalty language used in
for le for their uh filming and photography ordinance and and waiting for feedback as to the penalties. Once I get the feedback and I know that the council at least uh in theory is okay with with the penalties then that's the
reason that we decided yeah because I'm waiting to and then also did you change to some yes that could change it's just the penalties that's all I need to hear on remember how we talked about brothers could afford $1,000 a day no problem so
so we copied we benchmark for lean correct correct you said that we had a discuss not just you maybe it's too much or too little we have to finalize that suit that will be done presented for work Monday so if you can't just work
with Scott I'm okay I'm okay right now for just you know following with for me for actually has the most exposure on film photography and a lot of films are done there because they're originally the east coast Hollywood so I think they
thought about it I like it but if you You guys want to change it, please? This is the week that you will discuss with your attorney and then we'll finalize the next one. Let's move forward. Introduction ordinance 2025 page 17 bond ordinance
for authorization for various capital improvements. This is a second reading as well. I'm sorry. I'm sorry. This is for the 17. These are the new projects that we need to do for work project. Uh Robera, would you like to explain? One of them
is because we have that tap grant for a million470,000. We have design proposal. Yes. And we don't have $141,000. So we had to put that in the bond. We
got a capital. [Music] Sorry. Yes. Goodbye. Oh my god. I had it. I got disturbed. Um anyhow, so we had got money. We had applied for money, $296,000 for commercial land. Uh at the
community development district meeting that I went to a couple of weeks ago, we were awarded 65,000. Uh the total for the entire county in our district was only 915,000. And certainly 14
So in order to continue commercial, we are putting that extra money in there and we have enough money. If the federal government doesn't give us any money, this will cover that project.
I'll wait until the last one is for improvements to burrow on buildings because we discussed this before the wide our property on Second Avenue needs to have this and so we've done this as a
general uh to give us the option of doing that work at other you know other property that we own other than this okay just just I want to go back to E
yes E is very municipal facilities including all is necessary therefore an incidental thereof I I I would like clarification because that is probably the only one that's very vague and frankly 2015
if it's prepared with that language to protect us for what we got to know when we're going to use it well right now what I sent them to get that was the um quote
Who's going to prepare specs for that? But what specs are we talking about for various [Music] building? Yeah. Sorry. Okay. When we started this, I needed to
get this written, but we still had a couple questions that we were following up with Scott. So, I left it that way. So, we would be This would be the construction of a whole new rooftop for the board of ed. Well, when the bids came in for the
library, we have that to base it and this is a much smaller job. So, I just left enough money and how much does do you think it'll cost us to do? Maybe 75 75,000 for that. But you can't, you know, that
was library is also inside your roof. What? The library roof is also inside your No, no, no. We did, but we're basing on the fact that the bids came in for that at 92,000. That's much bigger. So, we're thinking maybe set apart, but then again, in three months, the bids
can come in and surprise us and be more. It's just a hedge. Just just verbally, you could explain what we use because it's kind of big. I understand you want to keep it big. Um, Have you reviewed the contract of the library making sure that we are
responsible to place them? Yes. Good. The library not the library board education we're paying for their roof. Scott, please explain about the law of the agreement. Yeah. So, it's our
building and we have there's a there's a lease with the board of education which goes back. It's actually we need to renegotiate a new one, but that's a separate issue. But the the lease as it is um the the burrow is responsible
because it's a it's a wear and tear issue. It wasn't anything caused by the board of education. The roof is just old outdated. It has holes that needs to be replaced. on the contract. Did you say that as a landlord will place where we're in there? Yeah.
So, and I'm a little confused. So, just bear with me. We we have a contract with them. We own the building, correct? So, we could sell that building at any time. We could even sell it. We could renegotiate the
contract saying that you know what, no more a dollar a month or a dollar a year. It is your discretion votes. Okay. Any questions, gentlemen, ladies and gentlemen, about
2025-7. It's a new one. We'll get another chance next month, but still no questions. All right, good. Let's move forward. Of consideration the resolution 2025 is for adoption of the 2025 municipal
budget. Not yet. Did you you finish 154? Yes. Yeah. We're going to add we're going to take uh from the consent agenda resolution 2025-181. That's actually emergency repair. So, we moved it to the
consent agenda for next Monday. I'm sorry, off consent agenda. He's asking what is the resolution 154 adoption of the budget 154 adoption of the municipal budget.
Yeah, we don't have a resolution. I I got it. I got it. But you guys all in it, right? Resolution 2025-181 is for emergency. We do have an emergency. We always certified it. So, we're going to move this off. Second.
Secondly, your question to answer is we don't have a we don't have the adoption of the budget. Please explain. Well, Roberto can explain. I haven't been involved with with the budget. Maybe uh who's here from the financing.
She was here. Well, Roy will tell you. Well, there are the reason We're concerning or we were talking about the adoption of 2025 municipal budget. I've been told you need to confirm with him from boy. The
whole state is delayed. Right. So right now he doesn't have it from to be confirmed by the state for us to be presented. Ergo the adoption of 2025 municipal budget documents that should be attached to the off consent
resolution is not here. Yes. But he told me it's the same as what was introduced. So the documents you received last month is the same. Okay. Do you have a separate resolution or do
you use the front page where you record the vote on it as the resolution? That's the question. We need a separate resolution to adopt because I have a question the budget that we
have in 181. So we need to everything without having didn't say that to me. He just like we might have it. They might maybe it'll be done by Tuesday. It was handed to a certain reviewer. Gary found out who was
reviewing it from the state because the state reviews them. We got the name of the gentleman who's reviewing ours. It's still under review. Okay. Great. So bottom line is we We've been told we've been told by Maria that Roy says that nothing has changed from our initial
document that he presented which was from last month. Right. So Sophia if you can could you still bring the old documents from last month that we approved to be attached to send that over to the just send it over to everybody we can. Thank you. Say hey.
But my question is do I mean do we adopt the budget after states confirm it or do we adopt the budget with a condition get the review from from them they'll know whether or not it's okay if
it's okay that's it so for example but if it's not okay then we have to make changes so far right now the CFO said that change. Nothing stay the same. We just need approval from the state. If we don't get
approval from the state by next Monday, we cannot process it, right? And it should be okay because this is not just for our own town. State will not provide that information to the rest of the towns. So, we should all get a slack. Just tell just tell Roy if we need a
further extension, then I'll need to do a resolution for that. And please confirm like what Christy Wu said, council one, that if that is a proper procedure in and by next Monday, the state doesn't provide an okay, we
cannot pass it and and give that information to us to let us know. Fine. If everybody's okay with this, let's move forward with uh the consent. Oh, I'm sorry. 181. We got to talk about
181 since it's already here, but we have to make a vote. Transferring the consent to law consent. We need a vote, right, counselor? Go ahead. This is a session. Oh, we don't. [Music] So, we can just discuss it off consent
agenda resolution 2025 saying it's resolution 2025 181. No, no, no. The budget is is 154. Okay. Resolution 2025-181, which is now on the on the
consent agenda, is being moved to the consent agenda because it's an emergency. Good. Good. Now, let's do the vote for 181. Oh, that's right.
But we So, it's okay. When we regular session, we have to on the radio. Good. Yes. 181. Oh, we're not there yet. Oh, 181. Okay, got it. Go ahead. Okay.
This is a $55,000 600. So, this is over $44,000. It is over, but it's an emergency appropriation because we have to open the pool and that water meter has to be
installed by the regulations of the given that information over a month ago and this is what it turned out to be and at least we got somebody $90,000. Okay. So, so
understand I I understand it is e I'm just trying to check the process. So even if there is over $44,000 to hole, we can still do using the right for an emergency repair. Yes,
you can do that. And then obviously it requires it still requires council approval but as an emergency. So we don't need the codes and we have to really get this done with a full and it is an emergency. It was an uncontrolled emergency. Matter of fact,
we're going to good good consideration and work to settle this issue that we had this before even Roberto got there. The meter is in a private location and it should never been there. And if you want to increase a segway more
networking to get a new meter in our property will take forever. It'll cost us a lot of money. Roberto talked to the owner made an amicable deal if you review it. It's a very considerable deal and can resolve that matter. Okay. So,
so but we had all this time six months right? No. Why this is emerging? Why this is now because we found out even though this was a problem what happened was Viola was continuous saying hey we
don't like to go ahead go ahead. So the water meter is in a pit on property not owned by us. It has been there for 50 years. This year they stood their ground. It's been brought up in previous years.
Nothing was done about it. This year behold stood their ground and said our men will not go in the pit to change your water meter because it's seasonal. They put it in they take it out you know when it freezes 6 feet down.
So we've been obviously I met there with I wanted to try and my original intent was to move it to our own property. Our own 200 ft away. There was no way to move it. And not only that, doing that would be through these people's property, not our
own. And we don't know if they'd ever give us permission if it was even feasible to do. No money, just the water line because the main water is coming from Grand Avenue. If you can picture this, we're grant we're going down Ruby and we're kind of we have no place to
go. I know that holds the same. So, but the caused the issue. After trying all these other things, they they did sketches. They went to see which other way possibly. There was no other way. We were dealing with one company that had interest in doing this. And they told me
it was $30,000. So I said, "Okay, it's under the 44. I don't have a problem." Well, I kept sending saying to them, "Please send me the quote. I need a written quote because I've got it." Well, I got the quote. It was $89,000. So, of course, I was like, the
wait, what am I going to do except look for somebody who can do it properly for less than $90,000. So, this company does a lot of work with the and they said they could do it. They're starting tomorrow. It'll be finished Thursday. They are going to
try and do totally today temporary hose so we can fill the pool, which is helps us a little bit ahead of time. Um, but it doesn't settle all our issues because can't flush the toilets in the bathroom or anything else without the water. So, it's the whole pool, you know, we were
given bad information and uh it's unfortunate, but we had to deal with what we had to deal with. So, that's what happened. Go ahead. I'm trying to understand uh why this has to be emergency when this kind of
situation for last. Not exactly. Not exactly. What happened was this, so that's why I just explained last year we all said, "Hey man, why don't you update your own uh meter and we're saying why it's perfectly fine and especially when it's on someone else's property. If you
want to update it, you update it and you charge us." And then they're saying, "No, we can't, you know, we rather you do it because we don't do that kind of stuff." And then we don't want to get into the proposition where we have to talk to the private private orders in
trying to negotiate because we felt strongly that viola should should take care of that. Now because we found that the you know viola saying that you know what we don't do that we we can't bring any more lines. All right cost a lot of money. So then we're like okay the only
choice that we have is pay for ourselves a lot of money. The only problem was we this isn't a private property and how we were going to do this when it's on private property. This all happened in a span of about a month and a half until then was perfectly fine
didn't come say you got to get it done now. That's why we're saying okay now we have to and just to answer your question about the emergency what I understand Robera and the mayor were saying is that it wasn't until recently that we we
became aware of the true facts of what the situation was and because the pool needs to open it's it's been declared an emergency by our CFO so that's that's why it's council I have I have a A couple of
questions. What was saying about filling the pool, doesn't that pool have to be cleaned before it's so they're working on right now? They're working on cleaning it. It's not going to be We decided not to do power washing this
year. We're going to do the power washing next year, but it's going to be clean before it's open. It's all I mean, are we supposed to paint? We're not painting it. But to clean, you need water to clean.
No. Yeah. No, there's there's some water in it, but there right now is we're removing sediment. Yeah, that's what I'm saying. Yeah. Go ahead. Also, while we're on the pool, you see
173, a splash pit splash pad project that is replacing. We have a grant for that. to talk about. Okay. Okay. But the the other thing, why is this all coming
together right now, like five days before we're opening the pool? And why didn't this come Why didn't this come last month? I just I just just explained it. But the splash pad is it's totally different. The splash
the spray pad. It's not a splash pad. It's called But here's the deal. They have to order the equipment. It's not putting not being put in now for the season. This is allowing me to order it. So at the end of this season, the equipment that they
need is there. What's going to be done this part of the season is the underground work with the piping. But the stuff that comes out of it, all the cute little things, we need they need at least three or four months to get. So that's why that's on. wanted to have it
and I don't want to put it in at the end of the season because I don't want it sitting there over the winter deteriorating. So, we're just going to have it and it'll be ready to put in in the spring of next year. Okay. I'm so sorry.
Yeah. Yeah. But let's just follow the procedures. U clerk, would you help start off with the discussion of the resolution? Considering the resolution 2025- 155 through resolution
2025- 184 except resolution 2025- 18 right it also I would like to strike out uh resolution 177 awarding completion of light contract um for further discussion. Thanks to Charlie uh
Council, maybe we could save some money by doing this. So, we're going to strike that up for now. It's not an emergency. We still have viable lights over there. So, I'll take color to take that. So, to 189 [Music]
182 when when you did you include 18 through 189? I heard you say 184. Sorry, this is Sorry. I'm going to call It's okay. Yes. Because this is open considering in
the resolution 2025- 155 through resolution 2025 189 except resolution 2025 181 181 and then take out and let's try resolution 2025.
Thank you. Now you guys So um question question. So on top you know on top of council woman uh Christine and about the swimming pool, right? I just want to add here. Um,
so the question stands still I was going through the packet and all this thing for the swimming pool. Why is it on this month? That's I'm trying to make the point. Okay. All
this I'm about to 173 might be consent. We just talked about it. 174 contract for swimming pool renovation and the water meter repair 181 well 182 goes the same and 160 authorization of post
startup money for 300 matter of fact 300 startup money already has been issued with the [Music] check dated May 6
yeah the pett cash. I'm sorry. What was the resolution number for the cash? 160. No, it's not cash. It's a It's a start money. Startup money, right? So, I'm sorry. 1660. Okay. They got that in May 6. So,
what happens is this is if I recall count, so let me just finish the question. So, it seems like both councils are right. We're rushing things here. No, we're running out of time, right? Why Why are we running out of time? Okay. Well, We're not running out of time if you get it done now. Right.
Right. Should have done that earlier. Right. Except for one thing. Until we change the quotes from three to two. No, we haven't changed it. We did. It's on tonight. I understand that. But my point is I was trying to get three quotes all.
And that's what took so much time from from last month. Yeah. All a couple of months before. Have the bathrooms been fixed? They're going to be fixed this week. because usually we pay them to winterize and summarize. So I called them up and I
said, "Why are we going to pay you to summarize? Can't you just put in new stuff?" And he goes, "Yes, I will." I said, "Fine. I don't have to pay $3,000 just to starting it. I can just put money though, isn't it?" Yeah. All the
toilets and all the sinks. No, it just I'm only asking a question. That's all I'm saying because it's funny. We're spending a lot of money this year. We are all I'm trying to do is keep the taxpay money down. Just so you know, everything I'm spending for
the pool is out of existing bond ordinances that our auditor advised me I needed to start spending. So, just so you know, I mean, none of this is new. Nothing's coming out of taxes. This is all by ordinances that were approved in
18, 19, and 20. Okay, that's fine. That's fine. Explaining, but like I say, my question I go along with Councilman Zuck, why are we waiting so late? This should have been done before. We knew the pool
was opening on Memorial Day. I hope so. Well, then other than that, we got to do a rain dance. Okay. So, so let's start all over. The procedure is this. We have a committee right now. Supreme is Charlie has been working very closely with Karen who was a manager
there and then it goes up to Roberta. Okay, let's just review the swimming pool that the council members honor honorably are asking questions approve for splashback project. I personally feel this we don't even need. It's not a rush job. It's just that we had the
material since last year and we are in the nick of time to get this done and if we pass past pass this month we don't have a problem. We have 285 is not, you know. No, no, no, no. We got We got the grand. No, no, no. Yeah,
yeah. Wait a minute. Do we have the material? No, I thought I thought I thought we had the open up. All right, let me start again. Okay, explain. Okay, we have an open space grant, which is a matching grant for $146,000.
When we decided the overall picture again getting everything put together. We met with the provider, the gentleman who's doing the piping and he said he needs three to
four months just to order the equipment that's the top of it. And so we said all right, I'll put it on the agenda now so we have it in three or four months at the end of the pool season. It'll be ours. It'll be in
storage next spring so we don't have to wait. It'll be there and we install it for the whole season. And that's kind of what it boiled down to. So that's why it's on. I want to get it ordered. I want them to be able to go ahead because they have the resolution. Then we have
to go to open space and we tell them that we're spending this money in in their process so that it's matching and we have the money in a an ordinance for the other part of this matter. Please finish up. No, I'm saying
it's a matter of planning and timing and this made the most sense. Get it on now. If I wait till June, then we might get it in September. It's starting season. It doesn't doesn't make any sense. So, I figured I'll order it now. So, May,
June, July, August, they could start doing the underground work at the end of the pool season or right after right related. So just just a just a matter of procedure for the council. Um in instances like this where we're going to
be talking about a number of resolutions on the off consent or whatever and there's multiple council that have questions I we would ask that you request permission from the mayor as I appreciate that right to for for permission to to present your question
and that way we can maintain some sense of order with all the questions going back and forth. Thank you. Can I add a question? Yes, please. Okay. So, with that said, right, Splash Pad, we're just preparing to get you know this thing moved, you know, for right now. This we
have went through ESCJ cooperating right this is the one of the agency that we could you know it's part of the agency where they could actually provide better pricing you know uh streamline of you know bidding
process and all this right we get it right now. It's it's a matching grant, right? 140ome,000, which means that we have to spend 142. It's 50/50 match. Right. Right. Now, since we're not going to be using
this, we're not going to see this splash pad this year decision. Right. We're actually preparing it. Right. This was received back in March, the quote, right? Why can't we go through the uh the beating process? We just know for a
fact this is so cheap. Why? Because well quite this is a co-op. It's a co-op and you each one of these sketches is different. This is his material. His spray pad. If you go to other towns, they have other things that come out of
the ground. Whether they're cheaper or they're not cheaper, it's a cooperative price. As long as we're happy with what they're providing us, which is what Karen and I drove around to other, you know, sprays to see what theirs were like. We
wound up thinking we like what they presented. No, it's not some It's not like 10 toilets. So, you go out to bid the 10 toilets because you can't each piece that's included in there is different. No, it's not. I mean, this is the one we like what they presented. It
was It was It seems like the governing body is shifting their mind, but they have every right to do so. No, of course. No, listen. I agree. Absolutely. Absolutely. So right now this is all for discussion. It's a splash path that will be a matching gra for 140 extra. If you
guys feel we're going to not have a matching quad brand, it is your discretion. I have a question. Go ahead. I'm just to try to, you know, understand. Please don't steer away from the screen because right now we're talking about
173 $285,000 to MC. This is above the 44K. It should be it has to go through a bid, right? No, because it's co-op.
It's either state contract or a co-op. So if we buy something on either one of those, it's you don't have to go to bid. You can like if you don't buy for instance, there are times on a state contract isn't the best price. And if
you know that because you made some inquiries, then you can do your own and go to bid. I was going to say I mean it's it's kind of, you know, it's a matching graph. It's a lot. Now again, council members, it's not too late until the moment of today. We were agreeing to
this, but still, it's not over yet. I I I I'm okay with not getting the splash flat and saving $140,000. So, it's a great opportunity to say, you know what, maybe we'll scratch it. So, keep the what? Keep the kitty pool. You keep the kitty pool. But hey, we're not going to ask, we're not
going to have to make 140,000. But the reason you applied for this, you did it before, right? Is that the governing body decided to do it, but it's okay. the government body has a right to change their mind. It's a different first of all, it's a different government body. It is a different
government body. You're right. So, yes, you guys have to consider that. If you guys want to say um if you want to say, "Hey, let's scratch this and wait until like Councilman said, let's do it next year. Let's apply again. Save $140,000 because that $140,000 could sure go to
the repaving because we had a lot of repayment." It could, but every time No, our money. No, I understand that. But when you get grants from open space or community development and they see that you don't use the money you've been
given, they look negative at you going forward. So in other words, they gave us money and I'm just saying this is the way they look at things. We heard this from neighbor Lorenzo last year. Well, I mean it's true because even with community development, we don't have a
good track record of following through on grants. Period. They my question is I I certainly respect all the opinion that expert I'm not expert so I really don't know which is a better what right it's up to you
exactly what the the things that I really you know wants to hear about the expert opinion that's all and then process has to be right at at your discretion to say you know what save the $140,000 because like uh council me we a
lot of money this year. And these monies, these roads, they're way overdue. Tony, uh the prior administration decided to go, we're only going to go reame the roads that are only apply for grants and there's a lot of roads that don't apply for grants.
They're affordable. Okay. Yes. Go ahead. I'm in charge of the swimming pool. Okay. So uh when I realized that when I knew that we need we have some funds for the splash pads to install
uh in March I promised okay to to install the splash pad as soon as possible. So I checked with other towns too and foot they installed the splash pad last year. So I checked with the
foot comm community town and they took more than two years to put the fresh p. Okay. So which I so then having said that we have to see the fresh p end of mass next year or
something. So I wanted to be expedite whatever we can do. So now we came here only the two months they are very busy and they are not giving the quotation as we want but so we are quite the past
than what the other towns did. So this we are in schedule. So guys please consider um Roberto is has tenure experience has a good relationship with the county. We once did this once
already. We uh two years ago uh we had a grant for uh for the Broad Avenue streetscape and yes it did went way over our estimate. Our our engineer said it would be costing us maybe $300,000 and the estimate came out to be
400500 and the governing body respectfully said you know what right now we save some money and so we we tabled it. Now, that will create not a very good relationship, but we saved when we have to save. We rather not keep on doing this and changing our mind,
especially for block grants like this. So, please kept that in mind. But I'm sure Robera could use her, you know, her suave suave relationship with them saying, "I'm very sorry. This won't happen again, but please don't forget about this." So, this money though
coming from swimming pool capital, right? the money match match bond. We have another small. Yeah, but it comes out. Yeah, it is. Yeah, but then but then did we do we
need don't we have to bond this? Bond. It's already bonded. But it still doesn't matter guys because bond is bond because after around 10 years we're going to have to pay for it all. That's understand. But I just want to make sure this is out of screaming pool.
Yes. Yeah. Three swims that we still have money. Well, you guys you guys decide, you know, we blew a lot of money this year, not because of our bad government. The whole state of New Jersey, our insurance
carrier, all of them raised it 23%. The CFO explained it. But because of that, we should be more sensitive. So, if this is one thing you guys want to save, it's your decision. So please think about that. Okay. All right. Anything else,
guys? Uh, next question. Uh, resolution 159 160. 159 and 160. So 159 is about the approving padding, right? So on a claim list, uh,
paddic cash to a pool, uh, $200 has been assigned, uh, dated May 6, but it's not on the it's not listed on the it's not listed on the, uh, resolution. I'm sorry. I'm sorry for the swing. Right. Since we are
on Well, please you're out of line. Please let him finish you. If you want to come in, but he had a question. So, Scott, could you explain why we don't have that here? Everything library, please. What was what was missing?
It's not already paid. Yeah. He should have checked correctly. But yeah, but that happens. I'm just I wasn't I was provided a list from the CFO of the pett. Is that paid? Hurry
up. The pettic cash. Did you guys authorized payment to the swimming pool for a petty cash of $300? No, no, no, no. Starter money for 300. The startup money is over here right now. So the start the startup money was paid. It's a change fund. It's
different than the pett. So she needs the money now because people are paying. Understood. Understood. So that's why it was paid ahead of time. I got it. It's not about need. We're still working on proper procedures here. We have to follow our procedures. That's our number
one goal. These two council members have a very valid question. Question is, did the finance department pay the $300 penny cash without getting a pass in the resolution? Yes, because authorized it as as CFO. He authorized some checks
ahead of time. You knew about that? Yeah. And why did you authorize it? I didn't have to authorize it. He's a CFO. She needed money because she's been working there for over a month already. So, you're saying this is an emergency? That's an emergency. But it is an emergency. The CFO kicks in and
declared an emergency. Go ahead. Hold on a second. Yes, go ahead. Throughout the various of the uh management of our government, the this kind of things of times and it's not a big deal
not not because of the amount itself but because intention was make sure everything goes smoothly. So sometimes we get app we transction the money without the
approval of our customer because everybody knows and many people knows that it will help us out very smoothly. I guess this is one of the case that it's one of those I mean we certainly wouldn't lay money up something that we know nobody's going to vote on if you
know what I mean. We're not going to wouldn't and certainly I'm not that person he's the one who could authorize that. That's fine. That's legal. That's fine. But and I agree with Council Kim too, right? We have to function.
However, I agree with other three council members who said, why do you have to do it now? This was an easy resolution that should have been brought up from the manager of the poll saying that hey, we're we're opening up much earlier than anybody else here. I need
the money. So, if I may add Yes. So, this is a learning curve and because we are so new, we didn't about this but because you were right they should have done last month they should have done last month most of us including our VA
is very new to us that's why this kind of thing happened so we learn something now so next time we make sure that we have this one like either pic cash or the start of money next year making sure we have in May
earlier is supposed to be there in January January January January is the one January cash is due in January not not right now not right now but it just happened for whatever reason that way I
mean again we love you know there different things that and this won't happen again because it's not pettific there was also supposed to be pett for the pool so so John Uh, councilman, you said you have another one, right? But
now we talked about the full pay paid cash. Hold on. How much we uh, right? So, resolution 159 in the resolution is missing a department which is the pool
department of 200. So, we have to include it in the resolution, right? And now who startup money that's a resolution 160, right? The $300,00 has already issued back in May 6. So without going about this approval that's that
has already been uh issued. So okay the the pool startup money for 2024 $300 160. All right Roberto is the similar situation right now we're having 15960.
I mean, this is something that if Roy knows that somebody needs money and it's something that's going to happen at the next meeting, he has no problem allowing that person to get their money so they can do what they have to do. Okay? I mean, again, that's a CFO's choice. It's
not mine, but as a BA, let us know in advance that this is happening. No problem. But you have to let us know. And secondly, again, we have to go back. There's a learning curve from Council Kim and I agree. However, this happen again. We all agree pett should be done
when guys agree. Good. Anything else, Councilman? Uh, one I have question 167 amending our purchasing procedure. Oh, can I? No, please. You got to hold. Go ahead, John.
So, uh, we have adopted resolution back in January, right? That 168 that that that, uh, required 167. Yeah. 67 that requires a three call right yes now we're amending the call saying that we
uh we only going to take two call not three please explain coun right I had sent an email to uh mayor VA uh governance committee with the uh relevant uh statuto sections of
the local public contracts law uh and and explain that we have a qualified purchasing agent here. Our CFO is a QPA. So, our limit is 44,000 right before we have to bid. Uh but then beyond that, anything
uh between 6,000 and 44,000 um we have the option of receiving quotes and the statute provides we would have to receive two quotes. The CFO confirmed that that's correct and then
advised that he had included three quotes in the resolution that was previously adopted. So for purposes of complying with state law and also affording more flexibility for our BA who's trying to get the quotes to get these projects completed, we're changing
the resolution with the CFO's consent, permission, and I did not request it. This was just a matter of complying the state which supersedes our resolution to start with. Right. I don't think I said because the the contract law states that
it doesn't require two. It it actually says at least two. So it doesn't mean that well at least two or two. We could get we could get three or four. Right. Right. If it's at least two, right? Sure. So it doesn't require you have to
have three, right? You have to have three. But you know that's just you know uh based off on our our our resolution right. So with that said, some of the resolution that it's already on the uh agenda today, right? For example, 174,
if you could just look into it, right? So the two quote that we received, one of them is one uh 16,000 or 17,000, right? One's a lot and then one's a 23 and some change. Let's just put it 24, right? So there's a gap of almost like
30% over there. Right now if you go to 181 resolution right so it's got two quote one of one of the quote is 80 almost 90,000 right same person who quoted on 17 resolution 174
right this time he quoted 90,000 for the job but the other the other uh company uh quoted for 56,000 right so there's a lot of gap Right. So, we use the 56. Yeah. Right. So, it has to use the lowest quote. So,
what I what I recommend is we've been getting uh three quotes for many years. Uh I I would like to stay with three quote receiving three quotes just there's too uh too much of a gap in terms of pricing to compare. So, I I
don't disagree. I tell you what, I don't have a problem one way or the other, but at the end of the day, if if it comes up to anything, state statute does supersede whatever we do. So if somebody makes an issue out of it, they can say,
"Well, the state says over two. Why are you turning?" It's not only two. And I would like to get more than less and I probably have more for some of those, but at the port where some was two. I went with two because those are
the cheapest anyhow. I might have one that's another $30,000. But I think my point is when we bid and the clerk opens bids, we got one bid for the library roof of
$220,000. The low bid was 93. You know, even when you're bidding, prices are going to be No, I get it. I get it. is based off on the specification but anything that's under 44,000 threshold we don't give out specification they have to physically physically come out
of we have to explain that this is going to be the job right so you have to get apples to apples to you know right yeah based off based off on what we explained to the contractors right you know you got to fix this you got to fix that we don't tell other contract
that you know you have to fix this and this and that so we give them an equal uh uh job to actually you know to to to quote right right right so if we were to give equal amount of job right it's
their uh quote not us they they go based off on their uh experience and their professional uh professionalism right so two quote is just not com you know I I rather stay with three so I mean that's just my point of view so
[Music] are you done sir Yeah. So if so you're saying at the end conclusion is that from now on into the future even though it says in the state statute at least two you would feel more comfortable with three codes the way that we used to do
it. Yes. Thank you. Yes council. Let me let me start where about the Okay. Last year I think that the the resolution that we at the January meeting is to secure
three quarts. Okay. Last year I remember the swimming pool kitchen repair or whatever the service the council woman uh couldn't get the three parts. So it actually go to next one next one. So I
think the point is how to deal with that kind of case like that time she only got one court. So I think I probably question to you the council as
basically secure more you know court is great but at the same time in case that we couldn't receive that many how to deal with it I think that's the really the reason why at minimum two part right
but sometimes we don't even get the two part How to deal with that kind of cases? Well, basically the answer to that is the law provides that when you awarded to the one quote, you have to say that
this one was we approached this one, they didn't reply. We approached that one, they didn't apply. You have to put it in there to show you made the effort to get the other folks. I don't know if that's what happened with that case, but I know in my case, if I were not able to get anymore, I would have to prepare
with Scott a resolution saying that my efforts to prepare XYZ were unsuccessful and this is the open quote and we need this service done. So, Scott, Scott, is that true? Yeah, what
what what VA said is true. All right. And but to go back also with what happened with Councilman Jang in the pool last year, that was the snack bar if I remember correctly. And it was it was very difficult getting the apples to apples because the quote that we had was
for uh a company that wanted to retain some control over the snack bar as partial consideration for the work for reducing the amount of so so even if we using the coral resolution which
which is to secure three quarts which shouldn't be issue at all. Right. I'm sorry. So, so current resolution says that secure three parts, right? So, we don't have to change it, right? We still can deal with it in case, you know, we
get two points. Well, no, because because the the statute says at least two, right? Okay. And Council approved a resolution earlier in January that said we're going to require
three. So business administrator now has to comply with the wishes of council which is three. So it's up to the council if if you want to provide more flexibility and allow for the VA in certain circumstances or all circumstances to to accept two. That's
what this resolution will do. Okay? If you don't if you want to keep it at three, then just don't pass the resolution. Okay. I have a a lot of No, but this is just for this. Okay. You can't just flip around. Well, let's go here. Let's go there. Now, Council K,
would you like to add your hand? I just want to add the lawyer and also answer your question. I've been in many meetings including bed and council and this thing happens many times. So, The reason why
the the LVA wants to go down to the two bill is to make sure everything is legal and okay. But as you mentioned, there's a case that you only have a extreme case where you only have a one V
like that. Then as long as we keep track of many times trial, but we still get only one and then the our VA and mayor decide that just work with the one one case and most of the council agree that
in this this case I don't really try and make many effort and that's the only result. Then we just accept that as it even though we don't like it but to make it work then we accept it with only one
one big that's the regular practice that other council I just want to share that thank you for please go ahead yes I'm sorry I'm sorry council vi no disrespect if you don't
mind he wasn't lying he seems I don't want to get upset Senior person. Senior person. You deserve it. Go at it. Go at it. What happens if the contract is a state contract,
but you state contract? They take the state contract. You don't have to get three quotes. Oh, they're to the local public. If you have the state contract, you don't have to get three quotes. No, but I have seen
and I've done it before where something that I was looking at was on state contract. I had already gotten cheaper prices. So, it's possible to do it. It doesn't always happen, but it can happen. You don't you don't give up just because something's on state contract.
Are you council? Oh, yes, sir. Thank you very much, Council. As far as the state regulation doesn't specify do not take more than two bits. Okay. So at least two so we can get two or
three or four. So I would say okay we get the three bits like we feel more comfortable. So why don't we that's why you guys think about that but please consider not just the main points. There is that gray area where we may have a
difficult time getting three coats. Then depending on the situation, I hope you understand that we may end up with two quotes. I'm sorry to bother you BA, but uh still yeah my experience and three years experience in the board of education we
are getting more than three weeks for all the cases. So I So I want you guys to think about this by Monday uh we may have to create do does this require a resolution to say we need three votes or We
already this would if this gets voted down, we just stick with this. Well, it's not going to be a vote that we need to pass this. But the thing is, um, since the resolution still stands at three, um, it's up to you guys. We're going to have to might have to do a vote
because I see like there's a little bit desertion. So guys, think about it. Monday, let's do a vote concerning what you guys want to do, right? And if I could just remind the council that so there were some comments about
the resolutions for things for the pool and the question was why last minute and the last minute as I understood was because getting all the quotes right I just and I want to say why I just thought of it. I told him that he could go ahead and do the pictures. Do you
want three quotes for the bathrooms? I might have three quotes. I just used to for this resolution but if I don't I've got to Don't go in and change the bathrooms. So, you got Well, right now he can't touch anything until we figure it out until next week. People have to do the
work before. I got it. I got it. But again, we're going back. I think we have a commonality. Think we have a common denominator for the poll situation, specifically the poll. The manager needs to talk to you or the or the committee
chair and get this done before In the one case, I again, it's nothing on my back. I just wanted them to be nice. They could be nice after Memorial Day. They don't have to be nice for the opening, but then I have to pay them $3,000 to put all the hardware back
because I, unbeknownst to me, you take your bathrooms apart in the winter. I never had that in my other pool. My pool flip. Lots of rooms were brand new. They stayed the way they were through the winter. It's the best time. Karen, you should have come in, my dear. came in
a trap right now. Bear trap. So again, I have no issue with this. I don't go to the pool and I don't care if you keep the old toilets. The main should be though when it's not active. No, but what I'm saying is if I have to call them the first thing in the morning and say get them ready because if we're not
going to approve this with the two bids, but then but then no matter what, you know, we have to wait until next week. You're telling me by next week he can't get it done in order to be open? That is not true. No, he can. I could tell him to go ahead with the original plan which
was to summarize them and it cost $3,000. I was avoid the extra three because unbeknownst to me and Carol they take everything apart for the winter. We do it every year. Come over here please.
So um if you guys I'm going to represent the governing body and we all in consensus here. Yes. There are certain preps that needs to be prepared and there are certain things that is out of control. We just figured out certain things that are out of control in the last minute. We major the governing body
understand it. But every single year doing maintenance prepping up the sky pool should not come at now. the swimming pool. Uh the locker should have been done when it was off season was easier. When it's winter, it's
actually cheaper because it's slower. So, we would like for you to prepare concerning all the pools, right? Yes. Early in advance and not the last moment. There are certain things we do. This is the first year this has ever happened. That is true. Ever. Um so, she
knows how sometimes I'm on my way to the bridge right now. I don't I have to know. But, um what has And in November when I first was notified by Viola Biola, what I'm going to say about the um water meter, I was in Ray Har's
office. Were you there? And I told him about this water meter and even in emails and I was part of Yeah. And then you know the of course
reorg with was I was pleased to meet with somebody that cares about the pool. I'm not saying you don't care about the pool, but in the past I never was allowed to have things done in the pool and I know we needed improvements concerning the meters. We understand we all decided
this is part of your emergency appropriation. We understand the situation but maintenance upkeeps should not be at the last moment. We needed to clean the uh renovate the bathroom. We need to do this and that. That had to be
done earlier than I know that usually my pool is ready to go and it's not. So Karen, monkeys fall down from trees once in a room. You did that. We're not going to, you know, fault you for that. But please respect the governing body's wishes next year. It has to be maint.
But can she just can you explain because this way you can decide and let me know whether or not I need to stop the plumber from installing the new I get that. I get that. What do at the end of the season? What do they take apart and What do they put together for the bathrooms? Okay, they take all the um
main parts, the um flushing because of pipes freeze. So the water of course is the media water media comes out and then some winterize the pool because other than that we don't do that. Everything freezes now even more
money if pipes burst. Well, I get that. And this does usually happen like everything's usually ready plenty of time. But because we thought of the renovation of it, I put it off. When I put it off, I didn't just say, "Well, I'm not telling her until the last minute." I would never do that. But I
figured I knew it was going to cost money to open it and summarize. And you have to get three codes. And I did. I did. Oh, 3,000. It was He's been doing it for years and it's been it's like 3,000 something. I
didn't get quotes for that. No, but for the repair renovations, we did get three quotes. So, you you presented two codes. Well, two or three codes. Yeah. Because at the end of the day, I think I might have three. I just presented to Let's just move forward. But what I'm saying,
let's just move forward here. Okay. But I just I just want your permission and your vote because it doesn't matter to me is whether or not I spend 3,000 to put them back together or I go ahead and put this 60,000 at this time and put all
new ones in or I pay him same. Okay, guys. This I get it, but let's make a decision we have to redefine what the fault is so we don't do this again it's a very hybrid right now certain things that we understand like a meter we
understand what happened okay I remember from last year that they told us to do this but we don't want to pay we thought that is not our right to pay you guys figure it out you're not going to force us now they forced us I get that but this is not an emergency appropriation
is not something that should have been discussed right now because you have to open it up. So in this specific case if we allow this governing body we're actually ask telling Karen we'll allow it this time but don't make it happen again. That's plain and simple because
right now we if we don't get it done by this month pool will have a problem opening with a bad you put them down when they come in Saturday because because this is not a uncontrollable situation. should not happen again.
Okay, that's all. Okay. And then we get to some other measures of making sure that it doesn't happen again. But Karen, as she testified, I recall this the first time she did it. So, let's give her a break if possible. She will not do it again.
You're going to give me a break. Yeah. Because because I told you, but I'm glad that you're here. We we discuss it. But I have to say I've worked with a lot of people and Karen has gone out of her way. She does to
help me along every way because she knew people. So between the two of us, she is great. She is our asset in the school. But guess what? You do something one wrong and all the credit just poof disappears. I hope not. It's so very
sad. But getting the votes was a very big thing. I understand. But this will not happen again. The governing body will will have to decide in conjunction in stipulation that this will not happen again are certain things that should have been controlled. Agreed. Yeah. I
take care of that this window consideration too like when you go to contractors and they don't want to work for us because they said in the past we haven't paid bills and I tried to tell them we do pay bills. We're on
And that happens a lot. Quite a lot. We don't have a good understood. Matter of fact, you're going beyond the call to get the codes for us. Yeah. We appreciate that. We we give you credit. I love the school
and you know I love the pool. So I'm so January January or something like that when it's cold when those guys have nothing better. They would love to get a call for right now. They're really busy. they'll raise the price. Call in January. We'll have nothing. It'll be
cheaper. They have more time. Let's get it done before. That is a stipulation that we're going to consider what you're talking about and we're going to have to vote on that by by now. Scott, this is a real weird one. She said that she has to
right now make a decision because she says we have to do this. We all understand that. Um, is it okay to do that legally? To do what? To vote. to to let her saying, "Hey, out of the two bits, it's your lowest bid. Go ahead because we're running out of time
because if you don't get it done right now, like today, if you make a decision, he may not have the locker rooms and the bathrooms ready to be the bathrooms ready to be used." Toilets and sinks. Toilets and sinks on the day of the opening. Is that okay? But I I just want
I want to be clear. I can spend $3,000 and we'll fix the bathrooms, put them back together, and then I'll do the new bathrooms two weeks from now. I don't care after this. Can I say when the people come in and they see these our bathrooms are very, very old and they come in this year and they see this,
they're going to be loud. This is this is No, but then I understand. Understood. Understood. Understood. But still, she does have a proposition that's that's viable. If you guys are uncomfortable about it, let's just the just a medial fix. We'll split the bill
and then we'll after we make sure it's still functional, we'll come back revisit it next month. You guys want to do that or you want to allow this one special circumstance to go let her go ahead without you know going through the vote because we're running out of time
and again this should not happen again because this should have been pre pre-prepared. But can we vote today? No, we're not voting. coming up. We could What do you Scott? Can we vote right now today? Cuz she needs it officially. You're right. Yeah. I mean, I rather want We could
vote. We could vote. Council on you. You could definitely That's a good good proposition. If the governing body wants, we could do a vote right now. Mayor, I think we have a problem. I received two bill this morning to check. We already signing. We already pay. No,
we know that. That's why she's saying, "Damn, I already paid because it was an emergency." That Not that one. Why are we Why are we talking about something else right now? Oh, same thing. But she needs to bring it up. That's fine. Okay. I'm sorry guys, this is a learning
curve. And the answer to the question was yes. Our notice, our January notice that was published in the newspaper uh provides the council the ability to vote and take formal action at work session meetings. That's right. Normally
we like normally we'd like to put a notation on the agenda indicating that but it's not necessary. Y and there's been a few um flaws this year like my guy that's done tools in years tools. He retired. He's no longer doing it. So we
had to find other people. I find another gentleman. He looks real good right here. Next thing we know he has no money to buy. So how am I going to use somebody like that? Thank you. She asked to sign this bill this morning. It seems like we already for
this two bill. So this two bill is referenced to which resolution we're talking about the same thing like this will be 181. 181. So 182. 182. Okay. 181 emergency. It's
an emergency. It's okay. So let's take which one is 181? 20,000 20,000 this is it now we got a a check amount that was pre-approved by Robera because she felt that this was an you know we need to
open that up and Roberto when you do this next time you cannot do this without the consultation of the governing body me understood yes good good I understand your intent we all do but Ask him though. He can't be opening
up right now. Did you receive three or two? Which one? Two. The two. Which one? The bathroom. This is the bathroom. $3,000. $3600 with the property owner.
Oh, yeah. This is an emergency, guys. No, this is Sophia. This is an emergency, too. We just went over that. This one is emergency. No, they're both related. They're both are related. Why? Because 3600 is the meter. If you don't settle by now, we cannot get it. Roy approved. No, but what I'm trying to
make a point out of the right, we have amended purchasing procedure of resolution to do that. No, no, no. I get it. I get it. But if we're not going to we're not going to get that pass. Resolution 167, right? We have to stick
with three. No. If it doesn't pass. Yeah, but resolution is on this one. Yeah, but it only has two quote. So that's the emergency. Oh, I see what you're talking about. I know, but that's part of the emergency. Okay. Okay. We're
right now talking John. I'm very sorry, Councilman. That is not relevant to this right now. This we have to figure it out. We'll tell we'll get back to it. You're right. That we can't if we're all we have to make a decision. Are we going to do three or two? Right. And then we
could go back to resolution to dissolve it or not. You're right. But this, let's clear this out first. Okay. This is for the park. This is for the meter of the pool. Without this is an emergency issue that you talked to Roy that you approved and Roy said it's okay. We all agreed
yes. This is an emergency. This is an emergency. 3600 without the It was under the 6,000. It is under the 6,000 which means you have authority to get it done. Yes. Yes. Thank you. You are dayto-day general manager. You don't need authority from us. So please
yes 10,000 is an emergency. 3600 is emergency but 36 is under the threshold of of the amount that has to go to the governing body. So Roberto has the authority to take care of that. 20,000 26 20,000 is an emergency. 36 36 is an
emergency too. But we don't he does she doesn't need a consent of the governing body because it's a dayto-day activity with But we still have to pass the resolution. We have to pass a resolution because it's an emergency. Not only that, I needed Well, we need a
resolution both of them. But the second one, the 3600 I need because we're going to have an arrangement with the property owner that doesn't go that I don't know if you guys know but Roberto the problem with the parking meter was it was in a private area. We
were very scared because in order for to move that into our location almost most very difficult houses. She talked to the owner, identified the owner, made a deal for a very nominal amount per year. That's a good deal, guys. It seems a lot of money. Well, not only that, I mean,
it's a parking lot with trucks. And even with this, an accident could happen. The contract is going to also say that they accept no liability for the event. In fact, I'm thinking of putting up a flag pole there because at least that way
besides the little meter that's coming out of the ground two and a half feet if we have a flag pole on the same pad. So, I'll do whatever I can once that's, you know, to protect it. I mean, I didn't ask for this. And this again, you
have this wall on your people. Again, the meter situation happened last year. the the attorney and I and and the BA whoever there was uh any we reviewed it and said you know what they can't force us to make us do this we don't want to
spend money but now they're saying you have to get it the service it's it's requirement too their men do not have to but during last year they didn't give us that I'm going to tell you how this happened he called me the guy from in November and he said hi Karen how are
you see that you got a Um, he got a grant. This was his word. So, I guess you're going to be fixing the meter. This happened back in November. He saw it in the newspaper. Not a grant. We money was in the word. I forget the word. Okay. But he saw it in the
newspaper. That's fun. In the paper said, I hope you're planning on fixing the meter couldn't force us until this year said that it's unsafe. Get it done. So, that's how they grabbed us. This is the reason became an emergency. We
wanted to delay and not spend money on this, but they're shutting us off. Thank you. Sure. Goodbye. All right. Thank you. Um, anybody else concerning the resolutions? Yes. 161. 161.
Can we split the uh the resolution 14? This is the surplus agreement that we're working on. Uh can we split that into two separate resolution? One for police department and one for we can't because
because the money goes into one account. So, well, we could, but it would be it would be it wouldn't accomplish anything except additional paperwork because the the the auction of the property and and yes, there there are different vehicles
owned by DPW and police, but once it goes to the GB deal site, which this council decided is the way they wanted it to go, the money from the gub deals auction goes up to one account burl, which is an account which we will deal with later. It should probably be split
amongst the police, DPW, and fire department, but right now it's it's all joined together as one. So, uh, Maria, do you concur with the counselor's re uh information? The the council member,
uh, what should we call it? Um, please valid question. Why can't we just subdivide it into the police and DBW? Because they're different equipment. He just said that it's you could but it would be a waste of time and creating another account. Why? Because when it
comes when it comes together GV deal sends the money to one account right deal sends a check that money goes into MA which is the miscellaneous revenue not expected so to speak. It goes into that account
MNA. It goes into that part of the budget. It does not get separated into DPW or police or any place. And when I spoke to Roy about it probably that's how it works. We don't we don't sell the equipment by
account when we spend the money for these different it comes out of the budget. In some cases it may quote come out of the police part of the budget. This does not offset it. It's too I maybe Roy can explain it to you better but murder is when that comes in from an
auction. Sometimes you get a check, a miscellaneous check that somebody sends you that goes into murder, which is miscellaneous revenue unexpected. It's not part of anything. So that's why
in other words, this is standard for all municipalities still the same. Yeah. It's not a it's not a contract. It doesn't go into the police budget. It's just it's just revenue that comes in that's not anticipated in the budget and it it all goes into current fund as
miscellaneous revenue not anticipated. So is that the fund line item where we pay off the enterprise? No. Okay. So, so that was my original concern, right? The reason why I asked to split this, right, just to get an idea, well, at the end of
the year, right, I just want to, you know, keep track what has been sold from the DPW and what has been sold from the police department. That was my whole purpose to knowing what knowing the fact that the money that we actually uh uh uh collected from the uh uh the road detail
of police, right? part partially uh the the partial fund actually keeps it over there trying to pay off the uh the enterprise right so I I wasn't sure that money that we sell to the go deal goes
into so I just want to make that clear yeah I actually it was a good question because that was initially my physical I I actually battled our VA on this with your position thinking you needed to break it out and then once I looked into it but I must tell Councilman,
when we get a check, whether it's GV deal or municip it for so if you want that information to keep for your records, it's there. It's just that in the budget, you don't break it up. Yeah. Yeah. So, I thought that that money will
be in going into the uh the line item that we actually created last year when we started with the enterprise. Um so, I just don't want to, you know, think that, you know, go in there and all sort of like This is we we paint all from because
that island item right the the line item that we uh collect money right for road detail right that's just for the police cuz they've been working on the road detail trying to collect all this money right to pay off their uhh vehicles and everything so I just don't want to get
all that you know mixed up it's not mixed up nor it used to be just a revenue the road details but you guys did the resolution last year the police wanted that for their vehicles. Um, so that's specified as a reserve. That's a
good question. Yeah. Um, anybody else? Uh, you know, can I'm so sorry. Could you continue this because I have to use restroom. I've been holding this for too long. I apologize. Getting old. You guys go
ahead. I can't. So, let me I have a bunch of question. So, Anyway, I'm going to start from the beginning. 159 pett cash. Okay. So, the second one which
is recreation $100. We have a resolution for 2025 13 we approved for 200. So, I don't understand 100 why this different. I don't understand why we doing this. I'm not even sure myself. There's two
So one goes to one goes to Maria River. That comes later. So you can maybe explain to but this one is and we approve it. It's a resolution 2045. So this item can be removed but that well
let me check with our CFO because this is a list that he provided to me and probably. Okay. So if that if Roy says this is pedication is only $100 then we need to
correct our resolution 2025-3. Okay. So please 13 or 30 13 13 [Music] that was before I was here they had it separated. I believe it's because
sometimes Dave works on days and is the secretary. So sometimes she Maria is for 200, right? So maybe that's where the discrepancy is where you're seeing the 200 on that resolution. Um I'd have to pull it to Maria. So maybe this was supposed
to be for Maria instead of David because this is for 100. You said one's for Dave for for 100 and one's for Maria for 200. Okay, we have it. the second one from the B on the same page. That's a 200 Korea, right? But my
question is why we have this two different recreation? We'll look into it. Yeah. Okay. I I was confused. Okay. Now then, uh library to espan I don't think that's our business that the board has the
library board. Is that part of the resolution? Which one are we talking? Okay. It's not about needs. It's about what you think it's correct. Counselor did how find out. You don't have to answer now. Find out because we've been
doing this obviously right Maria for many years. She has a point. She's saying that, you know, we're doing for many years. However, doesn't the library have their own account? Don't they have to give their own petty cash to their own account? they should have the right to choose whatever the testing right so
we have we do all the but all the um expenses are through our account for the library so we're cutting the checks that's why we have separate resolution for right so all the library
board then I mean that's how you're saying [Music] Okay. So, are you suggesting that the library board should vote first for petty cash and then we vote? No, we don't vote. No,
we have to. Why? Because it's borrow money. I know it's borrow money. Yes, it is. I have to cut the check. I know because of they are working on library board payment process. Where does the money come from? comes from. So they
have the third of the mill for the library, but we're the ones that keep track of all the expenses that come out of it. So it's it's technically out of the current fund if you're asking me what bank account it comes out of. Um but it's a separate line item. We need to approve
it. This one, correct? Yes. So it's not. No, no, no. But you just said the reason why we have to prove it They don't have a processing system for that. Well, we
went through last year about this. They pay their bills because they don't have all these claims that we don't approve. We are it's there for the library claims is there for our preference. That's what we
said last year. So why all of sudden we approve their bill? No, let me ask a question before that. Please ask. Okay. Last year there was a reserve for the library. So they don't spend the entire amount of the third. It goes into a it
goes into a reserve for the library that was sitting in our account. So last year you guys approved something with the library board and I cut a check for a million dollars out of the reserve for the library. That was the extra money that was not spent. But we're still
controlling all of their bills. They're sending all the bills to us. I still have to cut the bills. Those are two different things. I think I have to find the minute the I'm not talking about that money. I'm talking about every in this claim we have a whole bunch of Yeah. from the library. Something we are
not approving that something is there for our reference. That was what we decided at the last our reference here. What do you mean our reference? Well, so that we know. Let me ask you a question. The claims that you know dayto-day expense through the library. It's coming from our account because they don't have
an account system. Correct. Yeah. Which budget does that come out from? From the library budget. It It's It comes out of the current fund account, but it comes out of the one of mills out of our bank account. That's fine.
I got I I think I know the problem. Wait, hold on a second. Please hold on a second. Are you guys done here? No, I Okay, that's something I think probably I'll find the minute. Okay. What we said, right? Let's do that. Let's continue. I'll get to
Let me let me continue. Okay. The both things the petty cash $300 for police that that goes to George. Oh, that's been revised. It's going it's going to go to Captain B. And then what
happened to Mayor's? $300. Yeah. So where is it? Cuz I already have it. I said why you have it? No. Like wait a minute. How come? I've been using it and how come it's not here.
All right. And at the mayor's mayor's. Thank you. $300. And my next question is this is more like clarification. 162. Okay.
So guys, gentlemen, we're just want to let you know we have a little more than 20 minutes before the zoning board happens. Just trying to wrap this up. Go ahead. Okay. So, so this one is um so I guess we are
filing a lawsuit here. Yeah. Basically, let me let me try to sum this up quickly. The house at this address 78 burned down in 2022. We've been trying diligently to have the homeowner demolish the building. It's it's
dangerous. Long story short, Mr. Ali, the code enforcement officer, myself went for the Bergen County Construction Board of Appeals. The homeowner was provided 60 days to pull a permit. She hasn't done so yet. We've actually gone
through several other attempts to obtain some compliance. We haven't been able to. Our next step, which is required because it's it's a it's not only an eyesore, but it's it's an emergency. It's a safety hazard, is we need to now go to court to compel her to demolish it
or we can get the right to do it. elves and then the money we spend to do it would then become a lean on that property. Okay. Okay. My next question is 168. Okay. That's a borrow architect. Yes. Correct. We
have a resolution right 20258. The only thing we don't have that time that resolution our term is through this year at the end of the year which means next year we're going to roll over, right? And but the only thing we don't
have is the limit cap limit. So now I see cap limit in the contract resolution. No resolution. I'm talking about this resolution 168. Now I'm confused. So are we amending that resolution or are we having new
resolution? If we have a new resolution, what happened to the old one? So I think somehow this needs to be combined. Okay. Okay. That's What was the what was the number? 168. Remember we couldn't identify? No, no, no. The old
resolution. What was the number? 18. 18. Yeah. 2025-8. All right. Okay. Uh, and then the next one, 169. This needs to have a vendor list. Yeah, we're waiting. Um, the the CFO
told me that he had sent it to me, but I searched my emails and can't find it. So, Yes, it will be circulated. Okay. Now, 170 170. Um, okay. It now uh when I look at I review
the IPS group, what happened, right? IPS, IPS group, the one that we using for the last five years, right? We lost $200,000 out of that. Okay. We spend 646K but what we earn through that IPS
group is only 440. Okay. So part of this is probably okay. Which you know because it started in 20 2021 right. So, so certainly some portion I understand but even if I divide by you know 40 43k
divide by three and then adding and times two and then adding you know here still we don't make any money at all we lose we lost some money so I just want to be careful uh I'm sure that they walk through very well about it but I want to
know what else did you look at it I want to see the analysis and I want to see how how we pay because IPS group they charge a lot. Okay. So I want to see how what is their pricing so that we can you know we can
certainly uh see we have a average transaction okay from the last three years. So we can and you guys should see it even though there's committee leaders who handle that and John John and and Charlie worked really hard with the uh
with the director and and and what should we call it? Yeah. Yeah. The OIC, they have the information. So if if if the police committee could spread that information, the contract and everything conditions to the rest of the governing
body, we could definitely have a sound decision by Monday. But we I was part of that. I had that interview. They work really hard and I agree that you know you guys want your decision but this was the best paper for me to do. Oh, you will get to see.
So John, is that okay to if you could pro provide that information to rest of the council members. Thank you. We're running out of time right now, but let me just finish let Christine want you to finish up. I did wondering that we're running out of time so please
hurry up. Okay. 175. 75. Yes. Uh this please explain. Yeah. Okay. So this is what happened. Too bad the fire department was there. What happened was because of the system that they had about stipens. Um I think
you know what you know about fire department. Could you explain why we came to this resolution? Mr. Do you agree? What do you think? Compared to all the other surrounding towns, Pal is the lowest surrounding
town. This is for the volunteers. Volunteer fire department not getting any new volunteers to commit in order to keep the people that we have. They raising the sight of each
quarter. Some of the some of the surrounding towns It's month that they get is it possible you took you know what hours? Yes. Let us have that information. They don't
they don't want to kill the department. So the information is going with that. That's the procedure that they went with and that's what they agreed with. This one the attachment is just to explain about what their proposition is.
But what I want to know is what others does because also what are the benefits those volunteers get that you do not get to yours and also council name was there council may also agree but then you want that information do me a favor please ask a fire department representative to
come in a regular session to explain a little more detail of what the other towns are the main point is two things council is the fact that we are not competitive with the pricing and secondly our grading mechanism that gives you a high stipage doesn't work anymore after they hit a certain level
they don't want to come back because this is not working right understand my right next one this is the last please don't forget go ahead 180 180 now we are entering shar
yes yes for the police 11 communication. Yes. Something we do every year. Yes. We did it last year. Five years. Every five years. And last year you did not do it. So they went one year without a contract. What is the what is the
minimum that we they require instead of five years? Find out for us. Please find out how many year uh agreements they provide the county. Whether it's two, three, or five. They only offer five. Because if they offer three, the governor body
might consider to have some time to think about it. Yeah, we could do three years. So do me a favor. So our 911 coordinator is working with this county. No, what is when you call when you call 911 back in the days used to come from
our office, which I like, but then concerning the time allocated and resources spent, it's better to to work with the county and save some money. I personally don't like it. But what is the 911 coordinator that we have? No, no, no, no, no. That's not it. 911
coordinator has nothing to do with that. It's when when there's like a let's say there's a war, there's a storm, hail's coming down, you know, there's 911 issue, there's a flood, you know that. But when this talking about the service provider when someone calls
911, no, no, Palace Park. When they call Palace Park, please deliver the count dispatch. Okay, that's all. Anybody else? Please, guys, we have 15 more minutes. Okay. Okay, go ahead. Are we going to vote on 174 or not? We are going to sue, but I'm almost done. Now
it's my turn. Maria, thank you for your patient. I want to make it quick. Uh the number resolution 2025169. Um it says treasur to pay certain specified bills in advance for formal government approval. We talked about that. You forgot to add that you
need to put exactly what list we're going to approve. What vendors PSG viola certain things that you have no control of. You need to provide that list. Give it to Roberto. So it will be the list inside the resolution. So those are the ones that we authorize you to pay up
front so we could avoid the late charges. Agreed. Good. Second one is the hiring swing full of pool employee. Um, I know that we talked about this rate, but did the rate change from last year?
Did the rate change? Resolution 172, hiring swimming pool employee. You provided the rates. No, my question is the seasonal amount, but I don't know what that but but finance should know if
it was an increase or decrease. I got the cop with the backup. So did it increase or not? Did it change? No. This year was an increase. Was there a change of modification of salary that you whoever did it? Is there a change? Okay. This is what I Who was in charge
of the change? Was it you? Which is fine. Do us a favor. Give us a modification of what changed in the same thing. Cross out change. Cross out change. So we right. Then we know what has changed. So the governing body should review this
resolution one 12 uh sorry that was u that was the uh 172 172 please send that over so and then took it out. I'm sorry. Sure. Robera send that over to the government body email so we could review if there's a change. I had it. I told
everybody. That's fine. We don't have that. The next one is this authorization payment for Delta Cor. No, that's that's okay. That's okay. There's one more. Okay. Adopting redevelopment plan for that's okay.
Uh okay. Just want to make sure minus is okay. We have 183 and 184. Oh, that's because Scott has to prepare it. When could you I can send you a copy of the draft plan that was that was done
by our planner. Um but there have been comments by uh with regard to 183 for 21 Grand Avenue. Their attorneys have provided some comments. Oh my gosh. And we expect to receive comments from We got a problem, guys. We got to be sorry
to interrupt. We have an executive session that we have to do. No, no, no. We're going to cancel it. Good. All right. Let's just stop if everything is okay, guys, because time is straight. The plies are waiting. We have a motion to close it open to the public. Do we do that on the work session or not? Yeah.
We have a motion to close and open to the public. Thank you. May I have a second? Second. Second. All in favor? All right. Thank you very much, guys. Guys, I'm so sorry. You have three minutes. Thank you for your patience. Please come up. You guys have three minutes. Thank you so much.
If there's nothing here, I have a motion to close the public session and come back to our work session. I make a motion. Thank you, madam. Second. Second. All in favor? Great. Now, let's go back to the last thing. Council reports, you know, if you wanted the council reports next week, Monday, you
could do that. Okay, good. Uh, attorney report, you could do it. Nothing very emergency. BA report, you can do that Monday. That's when we just did like there's no police committee here. The director is sick, by the way, guys. Wish him good. He went
through he's not going to uh it's hippo. I cannot tell you the details but he is medically right now taking care of himself um and we hope for the best. So there won't be any um representation until next Monday. Please let the [Music]
CC come here to present for us. We have a motion to close and adjourn. Thank you. Have a second. All in favor I did a great job guys. Thank you very much. Everybody did a great job.