##VIDEO ID:4JMBN6kRHeI## live all right everyone online we now have a quorum so we're going to get our meeting started here uh we're really light in the room this morning seems like it got evacuated um attendance darthy please darthy Banes facilities construction Michael Gua cour hly hon Office of the general counsel Michael tubiolo facilities construction David Porter cork Barbara Myers construction purchasing over here in corner D bres facility construction R Rand Construction Group John lenson ra [Music] Enterprises Smith general contract James barell fail construction with the lights compy okay okay dthy Don cheser pres um Virginia Ferris here Franchesca wnes here Bruce Alexander here and Kevin Wilkinson present okay and Kevin we're going to mute you whenever um you're not speaking because there's a lot of static background from you today okay um and then it looks like Mr Galan just joined us Michael yep I'm here thank you very much uh m by 9:00 cancelled okay good to hear okay and then in addition we have Miss Gloria Branch our school board representative here thank you and Mr Sanchez is available hey good morning everyone all right good morning and so is Dave Dolan by the way okay and Dave Dolan oh well there goes our short meeting Dorothy mute him please oh I didn't say that did I I'm glad all right uh Chairman's report um couple sad notes actually um we were informed about a week ago that Sam Shannon passed away oh um from all I could decipher it seemed like he never really made it to Texas where he was planning to be and it happened here um really quickly after Sam decided he was retiring from Court only about a week or two that's really shame and on the other somewhat sad note but not as tragic bill huul has decided to retire from Cork uh he had a fall uh he'll be okay but it was enough to basically tell him it was time so bill has retired from Cork and I don't know how many years he was on here but it's probably close to 20 so um that's all I have to report on those items um very sad news very sad news so sorry to hear both yes I agree okay anyone with a conflict of interest yeah just want I just also wanted to add my my condolences on on uh that was Sam I mean he was with was for a long time as you know as you all well know and um you know his service to Cork has been tremendous so I I just want to express on behalf of the School District staff that you know we really do appreciate him and his all he's done um I haven't personally had a chance to contact his family members but I would like to make sure we reach out to them and let them know that we really do appreciate the service that he provided to the school district I agree darthy can you have somebody dig into that as to how to contact his family and um send them a a heartfelt thank you for service to Cork thank you okay anything else on that all right we'll keep the meeting rolling uh anyone with a conflict of interest today or has been approached by a lobbyist that needs to be disclosed all right hearing none uh any changes to the agenda I hearing none public comments any public comments all right we're down to consent agenda already folks all right fc1 yes T did somebody else also chime in yes Gand okay and I also wanted that pulled [Music] fc2 fc3 fc4 fc5 pc1 [Music] PC2 PC3 Bingo you put me on there too okay move move the items not told to go forward with not pulled were fc2 fc3 fc4 fc5 pc1 and PC2 and move those to go forward okay we need a second I'll second second by Michael Guida darthy polus please David Porter yes John treer yes Michael galand yes Michael Gua yes Virginia Ferris yes Franchesco wores yes Bruce Alexander yes Kevin Wilkinson yes okay let's go back to fc1 and John chesher start us off okay let's see my question I have several questions on several items um Dorothy you may want to pull up the responses to the inquiries okay and I'm going to look or read off of that fc1 was additional Design Services about the changing from K5 to K2 and someone made a a comment about it's a since it's a material change in the project scope shouldn't this be a change order instead of a contingency use and the response was the current District policies do not include change orders for Design Services contingency use is the only way to address design changes actually contingency use as a policy is written Now does not cover changes in Project scope either to the CM or to the architect so that's another good reason why the contingency use procedure needs to be updated as we we did court did three years ago but the district hasn't moved it Forward yet we'll talk about that again later I'm sure but that's my comment on that also though on fc1 um John John John how about let's just stick on that one because I have a comment on that one so we don't come back to it and then we'll go on to your next one I I have another comment on on number one as well oh okay go ahead then um I asked about the additional Design Services it this apparently is only for plumbing changes so my question then on follow up on that were there other design costs associated with this change in program or or not no that was just to cover the change to a K2 facility from a yeah I understand that this particular one was but was the was the change in the floor plan was that already in the architect's uh contract or did he he's making these changes at no cost no that's what the 53 is right yeah yeah the the changes for both architectural and plumbing changes the $53,000 contingency John is for the design changes all the architect Engineers um even civil and that as well some site stuff that's what fc1 a is that's the design change we don't have yeah we don't have that goes onto my comment is a cost estimate which cork has always asked for before approving design changes for scope changes is that we want cost estimate because we want to give that to the board but again with a contingency use we don't get that shot because the money's already been approved the board doesn't get to approve it so therefore the board doesn't know what the extra cost is going to be either yeah and so just to follow up a little bit on this one um it was discussed and presented to the entire board last night um at the workshop um and they were unanimously in support of it they don't vote in the workshop but they do have comment and discuss the item um it was brought up from academics and the board members area who it was um to to make this change and as you know with West Riv we were under construction so we're kind of under the gun to get this going and done um we would like to have more time to get detailed cost estimates before we go forward um the contractor is working on cost estimates um at right now but we just don't have those yet to go forward with it um so we have some really general idea but we want to make sure we get some better information everybody so we will be doing that as a followup we can do that well that's that's the whole point of making this a change order because then it goes back to the board then cour has some authority to go to the board and say no $2 million to put in these bathrooms is way too much money um you got to come up with something different or whatever it might be but then then we have the full picture um this is kind of half a painting but again it's already money that's spent it's already been approved all we can do is comment about doing it differently next time anything else John yes item number seven well if I may Mr chair on this sure um first with the scope change I understand the workshop concept but does the board have to approve this no because it's contingency use that's our whole point so the board will approve the change order in the construction as it comes through um so but they won't approve the design services and just be reported so you know following that I pulled it also um I will request only get to a vote on this to uh separate to sever this item because I plan to vote against it thank you and I appreciate Mr chair your comment that you know it's already been spent or committed there's nothing else we can do about it but um in that if that's the situation then we shouldn't be hearing about in the first place shouldn't well it's part it's part of our purview that we have to review the reports for contingency use and be able to make comments our our comments are after the fact but our comments supposedly go to staff and say okay no don't do this again we want it done [Music] differently good John cheser you had something else on contingency yes number seven this had to do with the 12 x 12 tiles and the showers we changed the 2x two tile and the response was that it appears that the architect changed the spec for the project my question is are Architects allowed to change the design standards they are um they they highlight the changes when they send them to us and um but yes they're allowed to do that for project specific situations the the master spec is a a baseline we can't cover every situation in that so they did highlight this change when they sent it to the district I didn't look through the permit documents but the um that's the process I don't you know seems like it was an architect change that might have gotten missed somewhere along the lines um fortunately the tile didn't get installed so that wasn't a rip out and redo it was just uh you know get the right tile and put that down and we did look back at it the section in that um design area for master spec is a little vague there it's not as specific as it needs to be so we're going to follow up and um go ahead so so this is James frell on the SBA on it I actually did get with BC yes and in 2010 2013 um design Master specs it did call out 2 by tws in the 2020 Edition it removed the 2 by tws and basically just talked about slip coefficiency and obviously based on 2020 when this was being designed it's right about that time we were doing it so um the architect did specify the 12 by 12s um but per you know design preference that we've done in the past and and Mo's request we felt that 2 x tws was a better option so the District Master spec the architect didn't do anything wrong because we didn't have two by tws that were required in our Master spec we should adjust our Master spec again we can certainly talk to BCS and no in regards to that yeah I I mean I think that's the wise thing to do when we have a wet area 2 by two is going to be the better slip resistant material absolutely I mean that would be my recommendation that we really do send something back to whomever has to look at this to get that reinstated back into our Master B yep agreed does that have a consensus with cork oh yeah okay all right um anything else for you John one more item number 11 this is a a change order for uh electrical changes um on Jupiter High [Music] School and I asked a question about why do we have to pay extra for devices that supposedly were in the contract but the answer to me is that devices were not defined prior to the construction bid and were not included in the bid so you're saying there's another there's an extra somewhere else that covers the costs of those devices if they weren't in the bid or could you explain [Music] that that is that number nine 11 11 11 up there on the screen yeah it it was always our intent to have the devices installed by somebody else because the district has their own vendors that do that the the card readers um the motion sensors all of that um was always intended to be installed by the district vendors um because we were rushing to get this out to bid we did not have all of the input from school police to locate these and so the the contractor contractor had to run the conduit to the devices but the devices were being installed by our vendors and because we didn't have the input from school police on time didn't know where that conduit needed to be run okay thank you that's all I had Michael Gan anything else on this [Music] one yes thank you um going to item six clade Central with the water coolers how do we keep an inventory and um our well Ian the first question is will our specifications allow these to be installed in other location uh considering that we have what 40 of these or something like that yeah they it has to do with this specific situation it didn't fit but they could be used we talked to mmpo and they will use them somewhere else um they have a warehouse where they keep stuff like this and use it as they need it um it's probably in an ancillary facility or something like that or where we have the different wall space behind it but it will be reused yeah all right someone will be able to just track it so that they can you know pop up and uh you know know that they're there and use them yeah I mean our our maintenance department has work order system that they use at and as things comes up that's the first thing they do is they have all the spare parts as you can imagine of every part and piece of that we have in the district so if they have something they plug it in you know they want it the quickest best fix for it so don't know when but we know it'll be reused yeah I would think they'll sit on a shelf Michael and when they need a water cooler because some high school kid decided to take a baseball bat to one um they'll have one just pull it off the shelf and plug it in not that I ever was a angel in high school or otherwise um want to follow up on 11 for a moment um any explanation as to why the devices were not included in the original specs yeah darthy just briefed us on that because it was intended originally that school district police would do that and they didn't get things done in time and so if I understand it right darthy the the the CM was asked to get it done the CM was was asked to provide the conduit to run the power to these unfortunately the school police did not know where they were going at the time of the original bid so we knew that they were going to have to provide the conduit we just didn't know where yeah and they didn't have linear footage and so the contractor couldn't put something in except an allowance and the allowance would have been just grabbing a number out of the air I understand the contractor on that but I'm wondering why school police didn't have that um as part of their review I I think itad I think it was just a timing issue this was one of the projects because we had gotten donations um we were in a a hurry to try to get the project out um school police was going through different transitions at the time and different Staffing and I think it just it was a coordination issue that just didn't happen all right um then uh wanted also on 13 Timber Trace um understand the explanation thank you very much for going through and tracing it out but there's a lot of time that passed in there um is there any way that can be tightened up so um our core expansions are probably not probably they're most they're most difficult projects that we have in the district because we're trying to work in almost every core space in the school that's occupied um so it's very hard to estimate how long things are going to take uh with these core expansions because our primary focus is to get the work done with the caveat that we don't affect the operations of the school so it's extremely difficult when you're dealing with cafeterias and office space and and um that kind of thing the clinic so um that yeah ideally we'd love to have it down but um we just can't shut the school down for they're just real difficult I think he's asking more why it took so long to process the change oh to process the change order I'm with you I'm sorry yeah and and um we are certainly working to try to make those more expeditious part of it was the fact that we had an awful lot of work going on and a lot of changes and so as they were going to project controls you know we had one person who was doing the review and then we added a second person and then I think we're up to like maybe three people who are doing the reviews of that um a lot of it is contingent upon how quickly the contractors respond and how well their responses are some of our contractors provide a lot of detail a lot of background and some of them are not as good so sometimes they have to go back and forth many times um but we are are working on that we've got more people on the administrative side where I was reviewing everything for at one point we've got four people now reviewing it so we're we're doing our best to make these things a little more expeditious yeah and part of it is the thoroughness that we do on our closeout review is that we make sure that anything was missed along the whole process is is clarified and rectified through any paperwork we didn't have anything so it does take a long time to close out a project um but when we're done we're confident that everything's accurate everything's closed and we're good to go um last thing we want to do is kind of rush through that and then not catch things that we should have um yeah I'll just add to that that you know if the contractor is the one that's tardy I just think when these are presented to us we need that timeline so that we're not blaming District staff and you know the whole governmental slow pay process um you know if the contractor is being tardy and slow and not responding or not giving enough detail I don't want them coming back arguing oh it takes so long to get paid from you guys okay yeah it's your own fault yeah I think it's it was a combination of both you know District side and contractor side whatever we can do to come up with a process that just speeds up payment we will end up having lots more contractors interested in doing our [Music] work okay anything else who's that I don't know Dave dman uh yeah I I was just going to comment that yes uh we are uh that is a a big action item for our entire group to improve that process we've uh that's one of the reasons why we're doing that audit that the auditor coming in to evaluate a lot of our processes and in order to try to find ways to smooth through uh the payments while still being um responsible um you know fiduciary fiduciary responsible to the district um you know the money the the taxpayer money so we we are constantly looking at that um Michael's team has made a big effort but now we're going to go through with an auditor and see if um if there are some things we can do to I don't want to say short circuit it but make sure that we um find um better opportunities to do a thorough evaluation instead of each and every item being uh so drawn out I'm hopeful that will work I guess I've been on cork long enough that this has come up annually every other year to pick up our procedures somehow that we can pay faster so let's hope it works move move item fc14 with appropriate comments attached okay um do we need to itemize those comments one exception to one one exception yeah ex yeah [Music] exactly I would like that comment put forward that um Michael um made so uh Virginia is your motion including item number one West Riviera yes it is but I would like the comment put forward that you had about it all right I would move to sever Mr chair item number one from the [Music] we have two motions and no seconds okay um so fc1 gets removed and therefore everything else Virginia everything else is then what you're making a motion on um as I said we we we don't have we don't have um [Music] Michael what you're saying is if we separate that out then you will give your comment on that yes my thought was if we we pass this with one dissension on fc1 then your comment would be attached right yeah we've got 16 items right under fc1 right and he's asking to just remove number one out of those 16 and I don't know how we do for clarification I guess I'm trying to understand the basis for um your comments and is that that that um this particular item has already been the work has been approved and it's been paid and you object to that at this point yes okay I I would like to um direct you to policy 7.22 five that allows and Del and and designates to staff the ability to approve contingency use per project up to 100 ,000 so in this particular case um the the item number one aligns with the policy in fact the entire fc1 category that's exactly what that is is is already approved items that's a report that would that's what makes fc1 different than the other fc1s is that they're already all delegated authority so um appreciate the policy and all that but if that's the situation then there's no reason for court to vote on on the item no Michael I disagree because I think we've done this before on other contingency items where we make a comment and the comment becomes part of the motion and that way the board understands what the critique is that it just didn't get read you know rubber stamped um that was my intent for the motion so that that Michael's comment could get attached to that item if Virginia's motion is that um we are providing comments to the board on part the particular items period Then I would be in I would withdraw my motion to sever and vote in favor if the motion is that we have no objection to the school board considering and approving then I will continue my motion to seever I this is not something that's contrary to the board policy it's that to the extent that the um district is requesting this body to indicate that the there is no objection to the board approving these items problem and if that's the situation then we shouldn't be voting on this we should just be providing comments I believe we really do just provide comments because whether we vote or not this is already done the board this doesn't go to the board for approval it's goes to the board for comments um we're voting on it to see whether we agree with every everything that we're hearing and reading or whether we want the board to know about our comments um for I guess future use and and how we can improve it going forward with that yeah exactly absolutely Mr [Music] Dolan Dave Goan oh sorry I didn't hear hear that uh yes um again you guys are are spot on the intent of the um fc1 is obviously just a report and the benefit of the report the reason why it is expected to go to the board is because for this exact reason they the board wants you cork members to review it and see did we as staff mess something up um is there something egregious that was completely wrong that that's the effort and they want to see that that um effort uh and in in past we've had items where we said oh goodness thank you very much we missed it we messed it up we're going to revise we're going to go back and revise the item the the actual change order or CCA whatever but we don't actually the report itself is just a vehicle so that the board can validate that UK cork had an opportunity to review it as to a certain extent Mr gant's right it doesn't really need to be voted on but in order to present it to the board it does need to be an action item like an FC item so um that's why your comments are very much appreciated and we do what um Miss farer said is we should be if if there's a vote against it the comments should be identified so it's very clear um that you guys did do your due diligence and we've gotten a good uh review of it um I think that's I think that's the effort yeah and we do definitely appreciate all the comments on fc1 items we do continuously learn from it like the one today about the tile that's something that as a discussion we have an action item going forward with it so it's not a a waste of a review by any means it's I think it's it's it's important Michael what we've done before is that we've had a dissenting vote and the dissenting vote would then get reported on both the board report the minutes uh and going back to the board that there was a dissenting opinion about even something on fc1 so you're you're welcome to make the dissenting vote and dissenting opinion that's what I was going to exactly um on this is that you know I'll withdraw the motion to sever we proceed forward uh and I'll have my dissenting vote actually there was no motion because it wasn't seconded but I will now go forward again with with my motion hopefully it will be seconded to move this forward to the board with the appropriate comments seconded we do have a up Mr chesher Don chesher you have comment yeah I'm going to vote no as well in support of Mr gin but in addition to that I want to make a comment so that the the board realizes that contingency use which is what this is does not cover changes in Project scope which is what this is so I'm going to be voting no and I want right that would be that would be your dissenting vote and then that comment would go in the board report and in the minutes for your dissenting opinion so we've had a vote we've had a second uh any other comments all right darthy polus please David Porter John chesher no Michael Galan no Michael Guida yes we have Tom Burger joined us but I don't know if he's able to vote on this item or not I'm not because I did not hear any of the discussion okay Virginia Ferris yes Francesca Warnes yes Bruce Alexander yes Kevin Wilkinson [Music] yes okay Michael do you want to give darthy a short version of your dissenting opinion uh two matters on it you know one is uh with reference to the board's specific position on making this at K2 but more importantly like gold faces that we do not have an estimate as the cost of construction what the impact of this approval will actually be okay and darthy you got John's from before yes sir okay um that ws than you very much appreciate it that wraps up fc1 all right we're down to PC3 uh Mike we you go this time okay let me see if I find it trying to find where my comment Michael gelfan if you're ready go ahead that Mike we have pull this stuff up so when we have these contracts is there a vetting process as to the ability to address um security uh concerns particularly the new concerns with the ready availability of uh not only guns but automatic weapons and particularly anticipating the changes by the legislature to allow kids to um carry these items again this is not a second amendment issue this is not pro or anti-un I'm assuming that everyone has them and how are we approaching this situation to address these items and I'll say also I um I am all in favor of the inter local agreements and have been for quite some time with Parks but what are we doing to ensure or how are we approaching the design process um to ensure that our schools are safe Michael this is on PC3 for just an extension of the architectural agreements y that's why my vehicle here that I've got this here right okay I will just comment that all of our design professionals are trained in seped which is a National Organization that deals with design and how you design facilities with security in mind um so that that there's the the industry standards and then we take Direction obviously from school police about the district specific initiatives of additional security beyond that so so what I'm looking at here is beyond um the repeated issues that we've had uh with changes down the line because internally we haven't been able to to to to design these items up front the perspective that I'm looking at is anticipating what's happening in the future and changes um you know to the extent that folks are looking at standards that were drafted previously and you know designing to that are we vetting and trying to ensure that uh folks are understanding what the anticipated changes are for the future and even you know just you know a couple of weeks ago I'm up in Tallahassee right now and I'm seeing the movement forward on in essence arming the population so you know are we protecting our schools and do our professionals understand [Music] line Michael they're trained all the Professionals in security but I'm still not seeing anything with this that has anything to do with a specific scope this is just keeping the same Architects that were pre-selected because of their qualifications this is not identifying a scope for a specific project which is kind of what you're asking for this is not a generalized design scope I actually I'm looking at more General than just as specific as we move forward with all of our professionals are we doing this and again you know when I see specifications and I especially engineering specifications you know they're built on policies that are Bas experience over time and what's occurred we're dealing with a very liquid situation now right and to the extent that there are policies that were adopted even last year they they don't match what the issues are that we're going to be facing with schools in the next few years not to say beyond that you just as a speaking very general um we do take security obviously very seriously and we constantly upgrade our security throughout our facilities so our newest facilities we put in the latest technology and we have a whole team of professionals that go back and retrofit all the existing schools to match that so that nobody's left behind so we have whole program of of of um both construction and school police and maintenance that update all of our existing schools as we constantly improve security without talking about specific measures but I also have a comment to add um Mr Galan um our contracts with all of these vendors also provide that they are not allowed to bring firearms on campus all right so you know one thing may be helpful to understand and provide to the school district is if our designed professionals would provide information to the board as to what the anticipated costs to the extent we have more weapons that are out there especially in younger age persons um I know that's beyond their agenda today to propose anything like that but I'll just make that comment if we are serious about this thank you okay Mike waer all right my comment has to do with the timeline um from reading through this it shows that we're going to be adding an extra $7 million of uh Consulting fees um from April of last year to April of this year and here we are three months before the expiration of that and we're approving this so if you go to page four you could see that it says the first option was exercised on April 21st 23 um so you're you're correct um we have expensed on that contract currently the one that was approved um almost a year ago a little more than a year ago um we've expensed roughly $6.7 million already so we're kind of at Ground Zero with that contract we were're almost not able to write any more contracts on that existing contract that was awarded last April so we need additional funds and when we have a request for additional funds we reach out to the facilities department and we get an estimate on what projects that they think they're going to want to award to these continuing Services between now and when the contract expires and the information that we received back was a list of about 75 projects so right now we're at the tail end of the facility renewal projects and there's many many projects but they're all smaller dollar amounts so to kind of group those projects together and if we are to award them all now between now and when this contract expires that estimate was about 6.8 million or 6.9 million so you know that's we just want to be prepared want the contract prepared to have funds available on it to be authorized to be spent um all right I'm thanks for the clarification on that because I the first time I'm seeing it like and this scope covers all of our um facility renewals as as Barbara mentioned that are under the two or under the four cap but also includes all of Dorothy's minor project stuff as well so and just to clarify it's so this these approved funds that for the extra 7 million is going to be uh distributed between all the consultant uh way you award them well when they get a job when they job contract amount and then I guess that's negotiated with staff is no no no we're not going to pay 10 million for a $700,000 construction project right and all these are limited so these wouldn't be the higher dollar value contracts right so what happens to the funds after April 20 20th of this so the contract is reduced so if those funds aren't spent the contract um is reduced to zero and and we'll present this item back to you in April for the next contract year if that's what's decided that we want to continue on with we' like to do these once a year as we go but sometimes the timing gets a little off if if like we're spending more than we think we have to go for a renewal um then then we look at that so okay so you were anticipating the 7 million to get cover the two years but it didn't quite get there we were anticipa seven to cover one year and we didn't and we didn't make it to one year didn't even make it one year no but the first seven was from April 23 to 24 right we haven't gotten April 24 yet so they're saying they didn't quite make a year that's April 24 yes 24 oh right we did that was last year that was year so here we are nine months later asking for an extra 7 million to amend the corre are we amending I understand what you're saying now no no so on this document here it says the second option to renew was being exercised from the from April 21st 2024 to April 20th 2025 that's so that's the that's the contract Year we're in right now we're in the second option year and nine months later is when it's coming up for approval or uh or additional funding additional right exactly this this was approved last April April 24 it was approved for whatever dollar amount was set we've already spent majority of that money and we're looking for enough money to finish out this contract U I understood that's not way I'm understanding it John Chester yeah I'm confused too it says the first renewal was from April of 23 through April of 24 and I understand you have apparently have money available to give these Consultants work but if they contract expired in April of 24 how could you give them work in May June July all of the remaining part of 24 if the contract was expired the contract ex it gets renewed every year so it went from 23 to 24 and then it was renewed again from 24 to 25 the docment that you're looking at Mr chesher that's on the screen that says the second option this is a historical document you saw this last April yeah yeah so we just put that you know we provide that backup to show you that that was approved last April so there's already a contract in place from April 24 to April 25 okay oh that's confusing I guess but understand your your verbal explanation but it's looking at the document it doesn't read very clear but thank you for the explanation so go to the previous page yeah when it says request for additional funds it's got from 24 to 25 it should be from 25 to 26 right no cuz that's in April the last March get us through to this the third renewal so Barber please explain on last March April it says March 13 2024 we approved $7 million for consultant work yes for for April 20 for the contract term of April 241st 2024 to April 20th 2025 that was approved so all those that $7 million was pretty much all spent almost all SP now we're coming up on in January say we need more funds yes to help fund end this this contract okay yes and so going back to my other question so at the end of this contract period that money then gets released back to it's just on it's just a holding Place really it's just authority to spend and you don't you don't spend right so just it'll it'll be applied to a people soft contract and which gives us the authority to write to execute actual contracts um through purchase orders if we do not execute contracts through purchase orders from that PeopleSoft contract then that will be that PeopleSoft contract will be reduced to zero okay the simplification of this is that you want $7 million from January of 2025 to April of 2025 right yes sir much and we may need more you had to confuse things again there we go so we can anticipate the court committee can anticipate next month or the following month um a renewal of these Consultants contracts coming correct in right in March and with that there'll be some the next contract term some value associated with that too yes okay all right then I I move the um I vote to move this forward or approval to the board okay do we have a second second second by Virginia any comments questions darthy polus please David Porter yes John chesher yes Michael Galan yes Michael Guida yes Tom berer Yes Virginia Ferris yes Francesca wores yes Bruce Alexander yes and Kevin Wilkinson yes okay we are down to staff updates um Dave R do you have anything to add I do have a few items if you don't if you're I know he's kind of between a couple tasks right now so Golf and fishing no so I'll move forward if he can comment if he needs to so um we do have a new cork member starting next month um I hope I say this right France maabo will be going to the board potenti ially um so we looking forward to getting them oriented and and starting on who appoin is that um um Mr Lane no it's um Mr Ferguson okay what uh what category are they filling I don't remember um Dorothy might know do you remember the category for did not so this is in process just want to let everybody know it's coming um they do vet the um make sure they meet the qualifications um Holly's involved with some of that so that's upcoming um what was his name I think it's a her FR maabo okay and then um West acreage um next month uh in February 16th the board is going to uh approve the actual official name of the elementary school that's going on out there um we have I think three recommendations there is a committee that meets and votes on it uh the top recommendation right now is Saddle View Elementary and they would be the Cults but it's up to the board to take one of those recommendations as the final approval um you know repeat that repeat that Top Choice please the name saddle View Elementary School saddle as in a horse saddle yeah horse saddle yes as you know that there's a lot of equestrian out there actually on the West Side the property next to the school there a horse trail that they um run horses on and so it's a part of the community out there but um they made I think three recommendations or five recommendations well five and three got votes that was the top vote so uh we'll look forward to that on next month another question did they approve the boundary change yesterday they took the next step in approving it I think it has to go through a couple more readings though to be officially finalized but yes it was passed along yeah I couldn't make the workshop because of travel plans and which school was this for West ACD Arden okay hello yes this is Chris yes they passed first reading last night they had the workshop and first reading the second reading will be on March 12th and then the process will be completed thank you Chris is it the uh superintendent's recommended plan it was they really liked it okay all right I I was sorry I could not make it because of travel um problem we were too and we explain that to everyone all right thank you thank you Virginia we appreciate your service thank you Chris um also in March looking forward we're going to be kicking off our facility condition assessment that's the districtwide inperson assessment of every school um so we'll be doing it'll take between 12 and 15 months to complete 185 schools so there'll be a big team I'm looking at and that's going to be the basis of our next referendum not the entire thing but a billion dollars of it of all of our plan maintenance um so they do a very detailed analysis of every um school and set timelines and cost of of how much it's going to cost to replace all the components so we're looking forward to getting that kicked off is that being done by staff no we have a company out of Canada that's going to be doing it um that this gets into the whole conflict of interest things so if we had any of our local vendors participated they wouldn't be able to work on the projects when they come so we're able to find this company that had a source wall contract every already they do this all over this is all they do so they do this all over the the country and Canada as well so it was a a good marry um where they don't have any conflict they have no intention of doing any management or any U participation in the construction or design they done a lot of work in Florida south Florida they do they have an office in uh on the west coast so they do um they do a lot of work yes because our AC systems are not what you have in Canada no no no they yeah they're well versed in our in our systems that we have here y okay um we're also at the same time working on our Capital plan um that's we need deep in that or really neck deep in that right there the um working through that right now um and the end of the month it gets the first uh work um ten I guess a second Workshop there was a workshop last night with some modifications proposed um to the capital plan one of those was moving up the West Lake um Elementary School um to try to get that opened in 27 um so we we will be working on some design uh proposals rfqs that um really shortly here probably next couple months here um so that was we're projecting that a little bit further but because of the demographics and the um increased um students that are coming from West Lake even with West acreage we're seeing a need for a school out there so that's going to be moving forward you'll see that on the on the plan soon uh it's also um believe it or not it's summer work planning season so as we're getting these gmps in we started coordination with uh the schools about summer schools and and what they have going on over there um I have a meeting with um some regionals and some staff tomorrow actually as our first discussion point but um we have to really lay out exactly what we're doing in all these schools so we know how we can um still have summer school summer programs and all the other things that go on at our schools um couple other little things uh um I just wanted to reiterate with with uh Dorothy's position she's going to be she's not going anywhere for a year anyway but you will be definitely hearing from Maris and David as they get more and more involved with the cork process um we're going to um kind of Step them in step by step and the plan is have them kind of take over the meeting in June is um one of those meetings and then have Dorothy has backup for those meetings for the rest of the year um but over the next few months you'll definitely be hearing more and more from them so if you see an email from one of them uh Dorothy be copied on it but um it's they're going to be taking over her role as we go forward so um and then the last thing um just make everybody aware we're going to be kicking off a project in the next couple months to uh resurface really more than surface we're going to completely restructure our parking lot here um so we'll be talking about um parking and Logistics of it that's what we're in right now so it may affect some cork meetings and how we schedule those and attendance and looking at moving staff parking offsite we're looking at a lot of different logistical um things to make that happen so that's upcoming can you pass the cork members in look at all different options yeah I mean you could just if you had to for a month have it just a virtual cork meeting we nobody use the room and I don't know if we can do a complete virtual but we nobody has to be in the room can yeah so we yeah we're definitely talking about those or you also have the option of you know down at Fon holl we can use a different facility that we have try to get a room though yeah it's GNA say I know that can be tricky with trainings are you ready for questions absolutely uh for the FCA uh investigation is that coming out of the the fees is that coming out of the referendum or was that already budgeted separately to pay them um Le kind of it was in the capital plan um we actually removed it um because we're waiting on the vote for the referendum so Leanne has a money identified and the exact funding source I don't know but she knows about it and it'll be coming forward in March you guys will review that as official item um I believe it goes through cork but it's going to be a it may not because it may go through goods and services all find out but either way we can give you a little bit more detail on it but we we know what it's going to entail at this point we have the um statement of work and everything so okay uh for darthy when you kind of transfer over I know you're going from one person to two person we've always had just one email address and one person to talk to so if one of the two will be kind of the point person or if we send everything to two to me I think that might get confusing for one of the two to reply so you guys figured out that internally but I think for the way we've always worked it it's been and simple for things we get from you one person one per two people that don't necessarily know the other one's doing it right so but I also wanted to mention a little earlier when we were talking about Expediting uh reviews and things like that that was a lot of the reason that we ended up with two people to to help spread that work a little bit and help hopefully get things done quicker okay don't tell Jim Canard that you know the position is now being handled by two maybe he'll file a grievance you know In Absentia maybe for uh being [Music] overworked all right uh that it for staff updates nothing more from Mr Dolan in progress FCA work is up next nothing for me okay okay um I'll take the lead on this presentation this week since I'm in person here um you can jump to the next slide um so you can see that um we continue SP and dollars moving forward on that um this just a tally we need some updates on this for next month we'll get that done as far as the current um these projections are back in October November so we'll get that updated for next month um this is upcoming solicitations and awards um yeah it's a little hard to read but you can see the all the ones that we're doing we're doing a ton of work a lot of those are the the smaller dollar value but we do have a handful of larger projects that we're working on um we just went we're doing some selection committees this week and we're moving forward with a lot of the um transportation facilities um Roosevelt full service we're moving forward on those so as well as um um's it called West Lake which will be coming forward which will be on here uh these are the MPS coming forward um you can see a lot of small projects that we push through but um there are some a little bit larger ones these are ones that we actively working with contractors now to get finalized um there is potential on January February approvals to still get done in the summer depending on the work depending on if there's long lead time items or not so um we're trying to get those through to to solidify the summer work back to uh item on Westlake um is there a discussion to do a reuse yes that is the plan but we wanted to um have open competition as well so the plan right now is to do an RFQ but the design firms would submit their best reuse for that site so it's kind of a a we we want to encourage the competition um we don't want to just hand it out to to a firm but we thought the ReUse definitely there's some value to the district on especially if it's a ruse that we've done and we like and we've tweaked and we know about I mean it a whole lot easier than starting from a blank piece it is a pretty tight site um it's a little bit of an odd shaped site um so the definitely the site adaptation part will be critical in that so we're going to do it as a two-phased so that way we get the the documents in then we can really dig into the to those reuses so that we kind of get a good idea rather than just a one phase okay ahead uh development activities um a lot of stuff G on from the planning and design perspective um you can scroll through those [Music] um keep going uh facility renewals this is all the again this is the 2016 referend money of ongoing construction stuff um we have some of these that we're we're doing a second part two um that are coming back around you you as a note you may see some schools that um items come up that we completed a while ago as you recall when the program first came out it was cool safe drive bright um so we left out some scope from the initial referendum so now we're actually circling back and completing that scope so that we make sure that everything that was promised in that first referendum is completed so some of the schools that were done in those first four or five years are getting some more work done um beyond what was done the first time so you will see some of those again um on going you can see there's there's just a ton of those underway um facility renewals this is just some of the pictures of that work um again we touch basically everything in the school that needs to be maintained um there's just some examples there some tile installation going on um 2 by two on the floor so that was that the other one was the showers but um so it is small tile though even in the restrooms there it's not a shower area um we do the we do prefer the small tiles for slip coefficient as as you understand uh West acreage is moving along well um we started the first lift in one of the parking lots um interor they're they're rolling it's moving fast um good news they are ahead of Blue Lake at the same time if you remember this is a prototype time so they're they've caught up time and they're ahead of where they were at with Blue Lake um there's still not a lot of fluff as you can imagine um get ready for August um so there's no letup um but as you can see it's going really well um they're working through the all the me Ruffins on the project and Framing and stuff like that as I mentioned you can see on the north side of that um building you can see the first lift of the asphalt of the front parking lot um so that's going in the south side is the um service yard well if I remember Blue Lake the paint was just drying by the time the kids walked yeah so we we need to be ahead of that make it worked out there for it um so looking forward to get that [Music] open uh there's some of the inside pictures you can see that we're moving along you can see some of the detail work on that the left side um that's the U Media Center on the second floor of the that prototypical design but we really spent some time with some of the articulation in the form panels to get a little bit of look that match is the community out there um so you'll see that this's definitely a little bit different look definitely a lot different look Than Blue Lake if you look at them from the outside they're going to look at different schools but the inside is is essentially the same other than some security upgrades that we've done since the first time around so I hope those windows don't face West or uh that's a problem yeah um I don't remember off hand but we'll take a look at that the um you're going have to put an awning over top of that uh Pine Grove as you know we operating Pine Grove um it's we're working on the um parking lot and demolition the buildings um so we're working through that that's this project starting to wind down we're trying to um work start even early on the closeout process so you can see the parking lot on the left side the picture being constructed um but the schools operational we're working through all the all the one-year items that come up as warranty items that you you know of in construction so but the school's operating great um you can see some more pictures of that talking about warranty items is that something that gets reflected back on the PPE scores because we get a building done the CM finishes the job and then we spend you know you could spend a whole year out there with maintenance constantly there because of things that just weren't done right yeah we don't have that incorporated we we discontinu the ppes at our final pay app um right now so uh this is the playgrounds you see those being installed um with the covers over them Windbrook this is expect to be open August this year as well um they're they're moving forward on the inside finishing up the window installations working on interior Framing and and drywall um keep scrolling get some pictures there you can see the buildings are up it's hard to tell the progress because you can't see inside very well but they're definitely making progress on the inside of the facility um that one the building on the bottom left was the one that we renov the one that we kept and the other two of the new buildings so uh we'll hope to get some more interior pictures I think on some of that space as we go forward um you can see on the picture on the left there they did um kind of a really neat design fixure Fe feature I should say that they poured that into the panel you can see the mascot um so we're going to get that we have a paint scheme for that and it came out really well uh the Tilt panel company did a great job with that yeah um at this stage of the game where everything's covered um are is the contractor required to provide as builts at that point so they have their as builts sure everything under thegr is in the right location on the plans they have the documents um marked up um and then they go back and they they're surveying they had it surveyed and marked up but they don't officially submit that stuff until the end um but yeah they they have it marked up in the document it's just not turned over to us okay and then and the your the project managers make sure that that happens yeah they're supposed to great maybe an item for a future quot meeting that where we don't have a lot of things is show us a couple screenshots of uh asilt drawings yeah we we'll talk to the some key subcontractors and get those over to US mean whatever getting turned over to you because I mean that's been one of our pet peeves all along is it you know somebody hasn't measured that pipe location so now we're out there digging a hole and guessing yeah we're and we're definitely involved with that um BCS kind of takes the lead on that um but we'll definitely we can have them to talk about that as well because they doesn't have to be long it just you know hey here's our here's our red line and here's the dimensions for the pipe fine um scroll back up for a second real quick that Windbrook you can see the inside that we moving along we got all the um working on the electrical and mechanical installation so it's moving along really [Music] well um modernizations West uh Riv this is um not scheduled for August August um we're planning to be open the next August it'll be done well before then we're schedule to be done about the end of next year um but just um didn't work out from a timing perspective to be open right at the start of the year um but they're moving forward and getting ready to tilt some panels um I think we have some pictures of the panels um uh Mr Gan yeah this is the is this the K2 school as we're looking at some of these core items is there any consideration that needs to be made where we now have a population that is shorter and smaller than you would in a normal K5 yeah it's not actually so what what the how we divided it up so West Riv and bethon have almost identical capacities right around 900 950 somewhere in that range um so what would have been split between the two schools as a normal K through five is just split between K2 and 3 through five so um bethon is set up that actually works because of new code changes um that can function as a 3 through five the only difference is we're going to have uh a one of the K2 playground switched out for a three through five so there's really minor changes for West Riv it doesn't quite work the same going the opposite direction because the the smaller kids have to have the restrooms in the in the classrooms so that's what we're adding with this facility some additional restrooms in the the third floor classrooms that were designed for 35 now were designed for K2 so they have on the second floor um so they have um individual restrooms in there so what I was referring to though is uh for like in the cafeteria and the media center where you have um tables and counters uh chairs and and things of that like um do we need to you know a consideration that they need to be small because the kids are smaller the students are smaller no we used to um way back we used to have different water cooler sizes and all that kind of stuff for the different ages and we don't do that any longer um so they're all the same size for the elementary school kids um so there really so they get issued step ladders every kid's got to hold around a step ladder no no it works for them I mean you think about they they do just find at home you know and but um no there it's not um we used to have different different levels for every K2 through 35 and now it's just kind of standardized for elementary school so yeah so um standing the past standardizing for it but now since we're going back and distinguishing or separating should we be looking back and seeing whether we should be um sizing differently because our population is smaller in these schools we don't do it for the other populations of K to um so the the idea being that that we have the flexibility to give you a little more detail so um even in the where we're adding the single restrooms uh we have resource rooms and some things like that on the second floor but we're going to keep the group restrooms um for those purposes so if we were to decide in um you know 3 four years from now that the k235 model um didn't work as well as we thought it would from an academic standpoint it could immediately be converted back to a traditional K through school without any renovation work so um so we want to make sure we have that flexibility um you know we the academic side constantly tries new things to see what is the best performance for our students and that's really the key issue here we're taking the lead from academics um it worked really well up in Jupiter so we're going to try at another location kind similar to like the k8s we've tried at a couple locations and they monitor progress of how it translates to student performance and give us feedback so um this is really academic issue construction just kind of following their lead on providing the facilities that they're recommending thank you sure uh West you can go down to some of the pictures you can see that they're being on tilt up um that that North End there that you see is the casting bed so that'll be um demoed after it's done the rest of it is permanent slabs um you can see they're forming those up they're actually getting ready to tell this is a little bit old they actually have them um being poured now so they'll be tilting those up soon um so they're a little bit ahead what it shows there oh you can see some of the pores there we go um this is the uh existing facility so the existing building that they have theyve moved um forward obviously with the interior work while they um or wait on the rest of it to be done so you can see that part's further ahead than the the new new buildings uh historic Roosevelt full service moving forward we actually just um the contractor did the topping out um ceremony last week um if you're not familiar with what that is that's just an opportunity for the general contractor to um uh give a reward to the all the subcontractors working on it and the workers to provide them launch and have a little ceremony that what it is if they've completed the top highest point of the building is what that is um so that it's a traditional thing that some happens on some projects so the general contractor provide lunch for the subs and they commended them on the work they' done to that point and look forward to pushing on to the rest of the project so that is moving forward um here's some pictures the outside the facility um keep going um you can see that the portion on the left will be part of phase two um all those finger buildings will be demolished and leave the outside building and the right side is phase one that is under construction so keep going as you can see that's in the existing building coming back and poring um so you can see they're they're really moving [Music] forward um this is a minor projects um there there is this you know traditionally was Dorothy's wheelhouse um we with the way we're organized uh we kind of split everything down to between Maris and David so one of them won't be the minor project person they'll both have minor Project work and major project Works uh we create more of a team environment as our department so we have some silos that way for um some better oversight um than have it split out so here's some of the minor Project work that we have going um this is just the sampling obviously we have we have tons of work um as you saw we issued $6.9 million already this year so we we definitely have a ton of work going on in design [Music] contracts um yeah we've run into this in the a lot um where we've had trees in Courtyards and we've had concrete that's been you know pushed up and create tripping Hazard or cracks and things like that so um we're having to go back and take some of that out sometimes we had brick pavers in there that just didn't last um so we've replacing the pavers with concrete which has a better chance against the trees so um this is the school police uh renovation at Fon Holland that's been going on getting ready as you can see putting in Furniture getting it wrap up up um that's the one that You' seen some modifications we had a couple different Chiefs along the way that if you remember um so that's getting ready to wrap up and finish that one so with the uh police facility at Fon Holland y do they get camera views from all the schools I mean do the feeds go back to them as well I don't know all the details but yes there's there's um several things there they can tap into any of that um there's are as you know we have at least one if not more uh school police resar officer at every facility um so they definitely have camera access and it does go back to the main feed as well so there's um as you can imagine with you know hundreds of thousands of cameras you can't see everyone at every time but there is spot checking and um critical times to be able to see what's going on but they have a special camera right now for you David and beware where you pick your nose okay two two of them actually [Music] right okay any other questions for uh Michael something yeah on the um on the trees in the courtyards and with clients that are constantly having problems with roots there are apparently some species um that have uh still have wide branches provide shade but have a root system that does not displace concrete I'm wondering if the district has access to a landscape architect that can assist in um you know at least trying out a couple of different varieties what works that location yeah and we're constantly looking at that because as you know it's a delicate balance where if you don't have any shade then the courtyard is unusable most of the year but you have too much shade then it starts affecting some yeah we definitely look at species as a critical part of that um these projects were done eons ago um you know brick papers look nice um it was a good idea to put them in they've lasted but not nearly long enough they didn't Outlast the school obviously so that's why we're having to go back in and put some concrete in um but we're constantly looking at that because we want a balance of providing shade as much as we can sometimes with we're doing more with uh building structures um a lot of our newer schools have space outside that's covered with building um overhangs and a Courtyards and things like that that have cover um rather than trees but we also mix in the trees for some green and some shade as well so and you know there may want to be thought um even though that pavers may not last 30 or 40 years whether or not the benefit and it's difficult to to determine the cost benefit part of it but to say you know if we do have to fix the pavers every five or 10 years that's a cost worth having to have natural shade trees in our schools I mean that's probably a discussion in another place at another time but um just because there is a uh dimunition in in usefulness over time um we may want to consider that no and we do we look at all those factors every school that we do um those slides were specifically for minor projects so that was the renovation of old facilities but we do look at those considerations on every new school and modernization that we provide as much shade as we can but not and provide the best quality we can so okay any other questions comments for in progress all right we're on to followup we had a short follow-up page that was part of our agenda I think there was a hand I heard yeah I heard the ding who's got the hand John chesher yeah number one there this is the my favorite topic the policy for contingency use can staff explain again now what the deal is with this consultant so um we were actually ready to move forward with some um both contract modifications and policy modifications pushing those to the board um when it was decided to hire a consultant to review our policies and um procedures um so we have this company coming in to review those give us comments and um so that's why those are being held up from being presented to the board well well let me say just for the newer cork members I'll give a little little background on this it it was in early 20 2020 yes that's five years ago it was recognized that staff was Taking Liberties with the interpretation and use of the contingency use policy and it continues today and we just tolerate it so it was decided back then to revise and update the policy to make it more accommodate how the contingency use is used so in July of 2020 Corin staff started the review and revision process and it was finalized in August of 2021 three and a half years ago so staff and cour said okay these are the revisions and now they've got to go through the process with the rest of the school district to get that done so that was three and a half years ago even though it says here on the followup item it says August 10th 23 it was actually August of 2021 so anyway today David um I like to request and if cork would agree I would like to request that you send a letter to the board expressing our disposure on this this delay and request that they expedite the process and getting it reviewed and [Music] approved I suppose we can do something like that but if it's kind of in progress at this point uh I don't know how much weight our letter might have would that don't know it's in progress or if this consult individual board members yeah I mean I I think that if as a cleal body cork wanted to make that comment it would have to be an agenda item and cork as a as a board would have to vote on that however you are certainly free to reach out to individual board members to express your personal um comments and and frustration but I would recommend that if that is the will of cork that it's got to be an agenda item for the board for cork to vote as a as a body Michael gend um isn't it an agenda item because it's on the followup list I agree it's it is an agenda item yeah I mean it's part of our follow-up and we're now being told there's going to be more postponement so I think I believe the followup is attached to the court report right that could sent to the board yeah okay so it does so any comments are they allowed to make comments on that or I I mean I guess you could but is a collegial body to make a a uniform statement one individual does not cannot you know does not represent cork as a body so in in you know my understanding would be that in order for cork to make a statement to the board on this it would have to be an agenda item and it's not listed as a as an agenda item on this it's just a supplemental followup report um and again I that does not prohibit any cork member from contacting a board member to express the individual um frustration but again I'm going to go back I think as a body it's got to be on either you know new business or consent it's got to be something that is voted on so one way we can potentially approach this is um our comments that we have in the board report that go down the line and we can just go through the membership list right now and just ask people you know do you have any comments and we could say that then the board report could say to the board every Court member commented that they're concerned about this yeah Y no objection Joe Sanchez go ahead yeah I just wanted to um Express what the the Practical uh result of this is now right now we're we've scheduled we we've changed the date for bringing the policies back to the board from U from February to I think to July right now we're planning on bringing these policies back to the board in July and it and what the effect of making a comment to the board is the board is going to turn to the superintendent the superintendent is going to and and tell them you know get this to us as quickly as possible the superintendent's going to tell them July is probably as quickly as possible we get it done because of all the other things that are already on the calendar for for the board to consider so um you know I understand you the frustration but the effect is not going to it's not going to change the timing really we're we're really going to bring it in July already um and the other thing is that that if we did try to force this onto the agenda quick more quickly than is that we're going to end up doing this twice because the consultant may have some some recommendations that we're going to have to again may modif may modify the changes that we're about to make now anyway so that was the purpose is try to incorporate everything all at one time so I'm not sure if um if we're if you're going to accomplish what you're trying to accomplish uh by by by making some kind of statement to the board at this point my recommendation really be to try to U you know that we're going to let's get it done as quickly as possible if um you know if you want us to we're already going to try to expedite the the Consultants work as quickly as possible to to make sure that we'll get this done we because this has been going on for too long um but I just don't think that that uh they're going to the board and try to ask them to do something quick or is going to result in something doing doing any faster than July already Virginia you still have your hand up yes um I I appreciate your comment U Mr Sanchez and um all the other comments I think being here a very long time I agree with John chesher we've been waiting for quite a long time but I do understand U Mr Sanchez what you're saying um and I just wanted to comment that since this is on our um agenda as a follow-up item a motion would be in order and that would show what the board's feelings were about this I'm not suggesting to do the motion in in light of of Joe's comments but I'm just stating that since it is on the board is on our agenda a motion of where everyone votes on an item is appropriate thank you I also think our board report is about discussions we're having and we're having this discussion so the board report will note our discussion about our disgruntlement with the time delay um of getting the contingency use policy Advanced I mean you know we're probably not going to get it done any sooner than July but we can still voice our displeasure with the time frame um that's all we can really do yeah I just think I I don't know I'm just expecting that the board has hundreds and hundreds of pages of documents to look at they'll look at the cork report and say oh yeah okay they didn't they approved everything I'm not sure that has the weight involved that I'm asking for number one number two I have absolutely zero confidence that this is going to get approved in July and I'm just so frustrated with it I don't know what to do but I'm going to contact my board member for sure okay my question on this is are the existing policies what is being reviewed or are is the consultant looking at our revised policy that had been proposed but is because it's not the official policy are we just going to get back comments on the existing policy not what we worked through I'm not leaving the charge on the review but I would think they would have both option they to see both so they can see what changes we have a a marked up version the old policy with strike through so we can see exactly what was changed um I mean I'd like that to be investigated and brought back to the next court meeting an answer on that um it it's waste of everybody's time if they just go through and review the current policy Mr Sanchez it's not just policy that they're looking at we're you know we we've talked about this meeting of the payment process and the change order process and and helping to get you know contractors paid faster p is paid or process quicker they're looking at that that process so it's not it's not only looking at Poli so um you know again I just want to I've Been Around long enough as well to know that this pendulum has gone back and forth where yeah they we had U less restrictive policies and we got things done quicker and then we you know had Audits and then we started to put these goals in place and now you know we're to work with one our and now trying to find that right balance where we we have good coverage you know good um stewardship of the of the taxpayers money but yet we're getting contract sa pass so you know again I I think that some some people have the the notion that the more rules the better well that's not the case we're tiing our own hand we're we're making ourselves less attractive as the client so let's find that right balance so we can of U being good stward also work again I'll go back to my point Joe is that if if let's say July we're supposed to get back the policy for contingency use and change orders and it's the same policy that we've had without Cork's previous markups then then we're back to where we started five years ago no they'll they'll certainly have the markups yeah I mean that won't happen that won't happen okay that's fine I just want to make sure somebody's giving whoever is looking at this stuff the markup copy to know all the work that went into creating the policy we think it should be so to be clear will the comments go on the board report there will be comments on the board report that we had this discussion and uh you know obviously the discussion has been as a report that you know we're not perfectly pleased with the time frame but there's nothing we can do about it well thank you well with this consultant I'm sure he has hundreds of policies he's going to be reviewing in going to be given a priority or is it just in the [Music] mix no this consultant is not looking at hundreds of part policies this consultant is only looking at construction so there's only a handful of policies okay and again why is it taking till July then if he's why can't he look at it now get us his comments back the following month and then you go to the board with it yeah I don't um I don't know if Le if you know where we are with the hiring or a Barbara do you guys know where if the contract has been executed with this Consulting I don't think it it has not been executed okay all right but that we'll make that the first priority and if I might be wrong but I thought that there was somebody the district was hiring to review all policies because some of them were so Antiquated that it needed to be weeded out we do and District staff has reviewed those the all the construction policy is by department so okay so that's not the same as we're talking about here Joe you're talking about the audit I assume I'm saying that this this consultant is specifically hired for construction the district is doing the district reviews all policies uh but that the consultant is not hired to review all policies they just hired to review construction work [Music] okay all right anything else on followup yeah I did want to make a note on item number four um we were asked last month to add um personal information to the contact sheet um we went through legal we did review and it was determined that personal information is not required to be provided on the members list but eron did send out a request to each of you to provide any information that you wanted to have included um she's only gotten respon back from one of the members so if you could please let Aon know what you want or not want on the um the list so she can finalize that John sorry John cheser yeah on number five about the local preference procedures it says uh 12224 um but actually that the procedures were presented to Cork in October of 24 if that could be reflected on this item I'd appreciate it and if we could get also get an update on what meeting in 2025 I hope we're not going too far down the line on this one okay those dates that we have on there John are the meeting dates that this was asked to be provided as a follow-up item so that's why that's 1224 and number one was 823 because that is the meeting where you asked to have it put on as a follow-up item um Mr Sanchez was hoping to get that early in 20125 for number five um he did not think he was going to be at this meeting today which is why it was not on today's agenda but as soon as he has an opening on a cork day um he's going to be working or I'm not going to speak for you Joe but well I'll just add to that because I mean it I I think think it makes sense if we're going to look at the local preference criteria that we take a look at some of the other criteria at the same time um including SBE and perhaps some others because they all affect each other because the the points the points are proportional to everything else right so um so I want to do that but I also want to I need to bring it back through the leadership at the district because there's not Universal agreement within with you know within our team about what that those Point structures should look like and I don't want to bring something to court that I don't have agreement for you know the rest of the team so I want to I want to have some some agreement and then bring that back and say okay this is what um we could live with as as uh District leadership and for has a different recommendation that's fine but I want to make sure you I'm not just speaking for Joe Sanchez but I'm speaking on behalf of the leadership team of the district and saying this is what we wanted this is what we think it should be so I I need to work through that process well actually why not get the comments from Cork that you take to the leadership team and let them see what cork is suggesting I don't have a problem with doing that I I um if you have some other suggestions other than I think the last thing I got from you guys is that you think uh that locals should represent I think 10% of the points I think that's the last thing I got um so I I'll bring back I I'll send you some criteria where that represents 12 10% of the points well it was more than just 10% of the points there were other items we were discussing about what is the definition of a local just having a local business tax receipt is not a local consultant and there were many many other items it just wasn't the 10% though no you're right I I kind of glossed over the rest of it but yeah you're right did you you also ask for a clear definition of local I'll bring that to [Music] okay anything else John no thank you okay one other thing that I wanted to bring up on the follow-up items is something that I missed on this list um Virginia brought up last month that there was a discrepancy between the meeting minutes and the board report in November and she is correct I went back and looked at it um tadrick McCoy was listed as an excused absence on the board report but was not listed as an excused absence on the meeting minutes so I will update those meeting minutes and reissue them next month thank you okay uh next cork meeting is on your agenda February 13th I'd like to request an excused absence okay what's see what's the reason you got business thing well usually we have a reason because if you're just to say yeah I'm going fishing no that's on excused absence uh I'm going can you can Wyoming so I might be snowed in so I'm not sure if I'll have time to do all the review it's vacation or business that's acceptable just email that to uh okay email that to darthy she emails it to me and then I send it back excused okay and it gets listed thank you okay um and now we're down to election of officers so you would have needed to ask that excused absence of the next chair all right uh opening the floor for nom nominations for chair of cork for 2025 let's give it to Dave he's at the right price do I hear any other nominations does anyone else want to take this over I say my comments are in just David you're doing an excellent job at and keeping us on track and uh I should apologize perhaps for my my my throws but I appreciate you let that's fine they're they're accepted I haven't left yet I believe there's a unanimous consent on that nomination all right um I guess you guys need to vote on that darthy if there's no other nominations and the nominations are closed and darthy can pull everybody on the vote David Porter yes John chesher yes Michael galand yes Michael Gua [Music] Tom he gonna give you he's going to give you an excused absence doing my projects right now so I have other ways to do that Virginia Ferris definitely yes Franchesca warish yes Bruce Alexander yes with the request please that the meeting minutes reflect that Not only was it unanimous but without um any discussion or desent Okay Okay Kevin Wilkins yes excellent thank you for the vote of confidence all right now we are opening the floor to nominations for vice chair I nominate Virginia [Music] Ferris and there any other nominations move to vote and approved by acclamation all right darthy go ahead okay we got to move do we need a second on that uh we we need a second I'll second second by Michael Guida and poist please David Porter yes John chesher yes Michael galand yes Michael Guida yes Tom Berger Yes Virginia Ferris yes Franchesca Warnes yes Bruce Alexander yes Kevin Wilkinson yes okay thank you for all of that um we're down to approval of the minutes anyone with issues on the minutes very good minutes okay for the minutes are accepted and cork report was presented to the board um I don't think we have any spe anything specific for our next agenda that we've asked to be put on there uh some future meeting let's get uh just a brief explanation of how our as builts look when they're done and finalized and put away in the drawers um so we have some kind of visual proof that it's all being done with accurate measurements photographs anything else so we know where the pipes are if there's going to be a um visual presentation on that if we can get a couple of PDFs so that we can see it a little bit better on our screens at home yeah and I think those could also be part of the uh agend the the uploads that you give us and therefore we can you know put them on our own computers and zoom in and zoom out to see what they look like speaking of that is there a potential of putting the agenda into a zip drive so we just have to uh download it [Music] once I know I download everything as an individual file from FC and PC and agenda and agenda summary I prefer it as separate documents it's still request put it into a zip so that we can down with a zip drive you unpack it download it and it drop yeah that would be quicker the way I do it and it sounds like the way Michael does it if in addition to the individual board dock somehow there is a zip folder that we can just download one shot and then we can extract it in our own computers and organize it in whatever folders We want yeah especially when we get you know 13 PC projects and there's 60 megabyte 80 megabytes each we will certainly look into that that's very very much a possibility okay um all right you don't get paper delivery anymore you've been on here long enough that you remember paper deliveries yes I do oh God two inch thick binders Mr Porter reminded me of you used to you guys used to give out CDs yeah but that that was after we used to get the paper copies of the entire agenda and all the backup documents two to 2 and a half Ines thick uh delivered by a staff member to our house or office prior to each meeting we didn't have you know stones and chisels and Hammers and all that but you know it was still a paper copy all right anything else by any Court member we are then adjourned thank you very much everyone happy New Year everyone yep happy New Year thank you [Music]