breaker and say good morning everyone. Hope everyone's having a great day. Wug. Good morning everybody. All right, it looks like we have a quorum in the room and online. So it looks like we can get our meeting started here. Hope it is
less long than the uh item. We'll see. Um let's start with attendance. Dorothy, please. Dorothy Banisheski, facilities construction. Hollyhan, Office of the General Council. Michael Tubiello,
facilities construction. David Dolan, facilities management. David Porter, cork, cork member. James Al, building contractor. Court member. Cork member. No, no longer contractor. I just saw on the list here.
Yeah, it's fine. Okay. Canyon facilities construction. David Brooks facilities construction with Randolph construction group. John Levenson representing the Scovich Architects and Warden Smith. James
Gamble, chief operating officer. Benny Ayala Reg Architects. Colin Stevens with Verex Construction. Ben Guanella, Ple Construction. Jacob Catz, Purle Construction. James Farrell with facilities construction. Earth handle online, please. Hey, Bruce Alexander
and good morning everyone. Francesca Warish. Hi. Present. John Chesher. Good morning. Present. Kevin Wilkinson. Present. Lisa Revs. Present. Michael Gelfand.
Present. Tom Burgerer here. Traderick McCoy here. Can I interrupt for a second before we begin? Yes. Hi Dorothy. Gloria Branch on here also. We were we were getting to you Gloria. Thank you though.
I heard Mr. Levenson say Wharton Smith that he's there for. I didn't see that there was a Wharton Smith issue. Is there? No, not in particular. Okay. I represent
Wharton Smith. That's just why I wanted to find out. Okay. Yeah, I don't think we have anything on the agenda for them today, so you're safe. Okay. And then, as Miss Branch noted, our school board representative, um, Gloria Branch is with us.
Good. And also Joe Sanchez. Good morning, everyone. Good morning, Joe. And everybody online, if you could um mute yourselves. Um, and if you can't hear us for any reason, don't forget, um, give a shout out, let us know. Okay. Chairman's
report. I don't have anything to report. I will say for all of our newer members, um, it takes a while to get used to everything about Cork and what we do, and some of us have been on here way too long. Um, so ask questions. Just don't
hesitate. Ask a question. Um, and you're going to get plenty of answers. We'd rather have you informed and and be valuable contributing members of Cork. Um, so don't hold back. Uh, so anyone with a conflict of interest today for
anything to be reviewed has been approached by a lobbyist about any items. All right. Hearing none, we clear that one. The agenda. Any changes to the agenda? All right, agenda is accepted as it was
written. Public comments. Any public comments? Yes, sir. Uh, Jacob Catz, Ple Construction. Just want to make a quick announcement on behalf of the Palm Beach Education Foundation and the upcoming Bill Malone 4th annual Bill Malone Golf Tournament. I hope I'm not getting ahead of any
formal comments by staff on this. I've been proudly serving as the chairman the last two years. This year's tournament is next Friday, April 25th. We uh expanded to three golf courses this year from two. We're practically 100% sold out. Uh we do have one or two
sponsorships still available. So if anybody in the room knows of an organization or a company that is interested in jumping in at the last minute, please come see me after the meeting. For those of you who are already participating or sponsoring in some way the tournament, looking forward to seeing you next Friday.
Thank you, sir. Excellent. It was much better than hearing about change orders. We'll get there. We don't have to talk about those at all today. Skip those. Who knows? Okay. Uh, public comment. Let's get on our consent agenda. Everybody get ready
here. FC1. I wanted that pulled. Found. [Music] Okay. FC2. Let's see three. [Music]
FC4 FC5 end. Okay, FC6 FC7. FC8 I wanted that pulled. FC8 FC8
FC9 FC 10 FC 11 Yes, Chester I wanted that poll also DC1 DC2 2 PC3
[Music] PC4 PC5 gand. Michael, you wanted five. Four. Correct. Yes. Thank you. Okay. I did too. Uh PC5 was pulled by Michael Gelfin and
myself. PC6. I wanted that and I request that also. Okay. EC7 and I also wanted that Virginia with us today. Yeah, I didn't
hear her. Hasn't joined us yet. She Okay. I need a motion by someone to allow the non-pulled items to go forward. So move. All right, that was tragic. Need a second. Second.
[Music] Okay. Uh Dorothy, go ahead and pull this, please. Alexander approved. David Porter. Yes. France Makaboo. Yes. Francesca Warish,
yes. Jamald, yes. John Chesher, yes. Kevin Wilkinson, yes. Lisa Revis, yes. Michael Gelfand, yes. Tom Burgerer, yes.
Traderick McCoy, yes. Okay. U FC1, Michael, go ahead and start. Could you pass on me for a moment and let the other questions go first for a second? Thank you. Yeah, I'll I'll go.
David. Yes, David. I'm here. David, can you hear me? We can hear you. We can hear you. Can you hear? I've been trying to get in. The link says it won't let me in. Okay. Well, you're in now, so I'm glad.
Well, I'm on the phone, so yes, I'm here and I vote yes. Okay, very nice. Thank you. Um on uh let's see, I guess it was on 1B on the responses.
Okay, about Forest Hill parking lot. And I know we're going to spend 75,000. It looks like that's all that was budgeted. And I guess it said we're coming back to Isoc. That's also my pocket that I work out of um for more
money to be able to build the parking lot. So, I don't know if Leanne's on or not, but it was the money budgeted in the referendum for the parking lot and at about price we thought it would cost.
You can go back to ISO and ask for money from ISO if something was already budgeted. If it's something brand new, it is budgeted. So in on the blue sheet data, there's a specific line that says new parking lot east. It's very specific that it's that parking lot. Um so that's
it was part of the referendum plan to do that work. Um there was only $75,000 put in that line item to do that work, which is not reasonable to build new parking lot. Um so it sounds like the 75 is going to be used just in design services. Correct. And so we're then
going to be probably triple that or whatever for actual construction. Right. because it's an open field. There's no lot there now. It's not resurfacing. It's a It's a brand new lot. Okay. All right. That's what I just wanted to clarify. That's the only
question I had on that. Um my other one was on e um Maluca the medicine cabinet. Um, I know it's a small item, but should providing a lockable medicine cabinet be
a school by school staff person by staff person request? I would think we would want that to be something like a standard spec item that goes into the master spec and we put one in every school. Why wouldn't we want some type of lockable medicine cabinet in every
So, there's there's several parts to that. So we um we're actually almost finished with our you know we used to have edspecs way back in the day which detailed that out. Um we don't have those currently right now but that's one of the the clinic is actually one of the items that uh Deborah and Kimberly and their planning team have worked through.
They've met with schools and have come up with very close to a standardized design that we can give to all of our architects so it's even good. um they can have some minor changes, but they have to let us know what they're changing in that case, and that would include a um cabinet for the medicine.
Um the state statute says that you have to have a lockable cabinet for the medicine. Doesn't give you any more information on what that means, how it works. So, who has access to it? That kind of thing. That's a shoe box with a little lock on the side. There was a lockable cabinet door in there. And when
the school came in, we'd really like to have an actual medicine metal cabinet with the double locks and and that. So that's why that came about. You could have it furniture with a with a drawer. Yeah, that's kind of what I read in between the lines there. Yeah. Okay. That's what I wanted to make sure that this wasn't going to be kind of a school
by school. Hey, I want this and we give it to them. Well, we do appreciate that you brought it up because it did invoke a conversation of uh we are developing that the EDS specs further on that and we we're in the middle of going through all sorts of core expansions that all
that often time include expanding that clinic area um or separating sick from healthy kind of thing. So, good Michael Gelfan, I'm done with my comments. Morning. Do we need to come back? Yeah, we'll
probably come let's come back to FC1 before we do anything more there. I'm sorry. I was on mute there. My apologies. Okay. Um on the Grove Park items on that uh who was the um uh company that had the
failure that wasn't responding to the SE coast requests and do we know why there wasn't a response? Oh, I don't know. Well, um, from what I remember, it was, um, um, Thornton's
subcontractor, Amazon, was our civil contractor on that. And, um, that certainly, um, I'll just leave it as that they were certainly a challenge for us on that project. They got behind from the start and the civil work got way behind and the building progressed and
then they had to supplement that staff with the civil work and come back with additional staffing. And so, the site work was always behind. And as you know, site work takes a lot of approvals and things to get done. Um, in order to expedite that, um, Thornton said, "Hey, we want to have that design team expected." They talked to CE Coast, they
allowed them to do that to speed up the process and they paid for that directly. They we just did it as a mechanism through the contract to to allow them to do that. So they we paid it, they reimbured, but there that was this utilities were a struggle at the end of that project. But so it sounds like the
bottom line was a subcontractor issue, not even necessarily a Thornon issue. Thornon kind of picked up the ball a little bit by letting or asking the design team to take over the inspections. Yes. I mean, that was proactive, so that's good. Yeah. Michael, go ahead. Um, are they on any
other jobs that we're aware of? Yes. Um, how shall I put this? Is there are they being looked at so that we don't have problems in the future? Yes. Yes. Thank you. Um, next, moving on down to
um number 12, South Area, the name change. Uh, is this what we're happens where we're having name changes where a simple name change now creates other expenses down the line?
There's a school name change. Yeah. And this is very uncommon. I mean, when a new school gets named, that's um the uh I say it's very uncommon. It's not terribly common. Um on occasion, we've had recently we've had K8s, we've had uh
K5s that expand to K8s. And so the name might change from, you know, school to K8 school, which might um trigger some minor uh facility upgrades to change, let's say,
the digital marquee, right, Darthy? I think we've we've done a couple of those where we change the the either the letters on the front of a building or u the digital marquee frontage, but those are those are very few. And the name
change isn't really driving the cost. It was a good opportunity to change the name because we were building a new facility and we're putting in new signage. Uh this additional signage is something that we looked at because there's an existing building east of our new building that we're not exactly sure the timing of the demo in it and it kind
of blocks the facility. So this will allow people that go to the school and haven't been there before to be able to get around and find their way. So that wasn't part of the original um at when we first did the design. We're thinking we're going to tear down that building. We probably still will, but we don't know the timing of that. But that will
at least give people some way finding to find their way around campus. Michael Michael. Michael, hold one second. Mr. Sanchez, you have your hand up. Yeah. Not directly related to this this issue, but u or to this item, but just to be total disclosure to Mr. Mr.
question. We are considering a possible name change to West Riviera because um that is going to become a K2 school in Bethle become a going to become a um certified school. So we're we are considering that that that may be
something that involves that. All right. Thank you for for the disclosure on that. Um, with reference to number 14 on the list, the um, Westgate change, what portion of that
was security camera changes? I don't know. Dorothy, do you happen to have that? I do not. Um, that was a Mary Jeff. Um, it's the design part of it.
um lighting, security camera infrastructure. Yeah, this was it wasn't a separate pull out for security per se. We are adding covered walkways because they are there are no covered walkways there now. And as a
result of that, um typically when we install covered walkways, we're providing security cameras to cover the areas. So it's just similar to we're adding lighting and drainage. We're adding the
cameras. So it's not like a special request from school police. Like with your point is that the walk the covered walkway is the driver in this. All the rest of the stuff is is kind of support or ancillary to that um covered walkway.
This is one that didn't have the covered walkway in in the old buildings. That was an old item that we're trying to fix now because it really should have been done whenever they got put in years and years ago. This the last school that we don't have any covered walkway. I don't know if it's universal. Um for I know
for a long time we put it in anytime we do the the you know the buildings. There may be a couple random cases but I don't know. I think back in the day, forgive me Darthothy and know you probably know the history on this. Uh when Carrie Kelly used to have that team that was going and doing covered walkways, right?
Yeah. I mean, we did mostly all of the modulars. In this case, these three modulars were intended to be removed from the campus and they didn't have anywhere to move them. So, we didn't put covered walkways into them because we
expected them to be moved and now we're 12 years later and they never got moved. Okay. And I think by statute we're required after five years you're required to have covered walkways. Correct. Oh, okay. That's we usually if we feel like we can do a rental for
under five, we won't necessarily put covered walkway, but statutoily required to. If we if it stays there five years, we must have covered walkway. Interesting. All right, Michael, continue. Sounds like it's cheaper to put the walkways in than move them. Interesting.
Way, way cheaper. U moving down to the series on Crystal Lakes. Um what was the timing difference between the approval and the uh uh actual contracting because this is seems
to be a um un what's presented as an unanticipated increase in expense. Um 16 to 17 on the propane. Yeah. Yeah. those. So, this is the project's substantially complete. They're using it. Um, so this this is kind of a
cleanup for so I don't know the exact timing of when this came about. And oftentimes the propane tanks on generators are kind of I don't want to say an afterthought, but they are one of the lower priorities during the course of design. It's usually an outside
vendor that will provide that uh propane tank system. That's why um not exactly sure. But looked like they thought of it. They had it as carried, but they didn't have enough money. Even the GMP, Michael, they just didn't budget enough. Right. And that was going to be my my next point. I don't know how
many of our projects use um propane tanks as opposed to natural. Each of these things uh indicate perhaps a checklist issue when we utilize or we install generators that we have proper
fencing, duck work, exhaust, things that you would expect perhaps, but um you know, first or second time through you may not anticipate. But Michael, all those things were in the drawings and they were budgeted by the the the uh the CM. It's not at
money. Yeah. So they weren't missed. they were included and priced out and part of the GMP, but then prices went up and so there wasn't enough money to cover the line item and it's an existing school so that it's you know it's a new piece on an existing school that they
just as you said unfortunately miss misbudgeted. All right, those are all the questions I have. Thank you. Okay. Uh anyone else with FC1 items? Uh David. Yes. Uh if you go to eight, I
just need a clarification. And for the record, Siguita has joined us. He's here. Welcome, sir. Oh, yes. We got to we got to make sure you're got to put you in the record, right? Yeah, it was 9007 and a half. Go ahead. Number eight, Michael. Uh it
says that it was a deductive change order um for the Grove Park. Please explain deductive change order. Is it is it adding to the contract? I this was a overage. Some of these cases it's it
ends up being a wash. So there's no cost to the district on it. The CM ends up paying the cost for it. But we um routed it through here so that we can pay the contractor or the the professional directly. So we pay the professional, the contractor pays us. So it didn't cost the district anything on several of
these items. There was the civil issues and the structural as well. So if you look at number seven, it refers to deductive change order four. And this refers to deductive change order five. I believe that if we go into the
change order section, taken out of one pocket and put it in the other pocket. Yeah. Okay. So it's the money's already been pre allocated. Change order four around. Okay. And change order five credit. So
yes. Well, that's his credit. Yeah, I I was happy to see that we pushed for that and that it worked out the way it should. I mean, there was an error contractor's fault and contractor basically whether he was going to pay us or not, we were just not going to pay
him. Gotcha. All right, that's all I had. Okay. Want to make a motion? I'll make a motion to move uh FC1 to approval. Need a second by someone. Okay. All right.
Tom Ber. Any other comments or questions on FC1? Arthy. Bruce Alexander. Yes. David Porter. Yes. France Makaboo. Yes. Franchesco Warish. Yes. Jim Al. Yes.
John Chesher. Yes. Kevin Wilkinson. Yes. Lisa Revs. Yes. Michael Gelfand. Yes. Michael Guida. Yes. Tom Burgerer. Yes. Tragic McCoy.
Yes. Virginia Ferris. Yes. Can you hear me? We can. Yes. Okay. Darthy, try to send me another link. Okay, I will. All right, we're up to FC5. Michael Gelfan, you pulled this.
Yes, thank you. Um, on this one where we have a situation where there hasn't been an inspection and it may be too late for this but something to think about for the future is uh having an extension of time for latent defect claims uh if
there is something that is discovered with the roof. My concern is is that with the significant reduction in the statute of limitations for latent defects and not being able to inspect the whole roof, but you know, we we have these
photographs which are helpful but not necessarily the change and this is presumably a fault of the contractor uh requiring for example an extra two years uh for those claims. just
yeah, we hadn't thought about it in that much detail. We did confirm that the warranty is is valid um through the manufacturer. Um we didn't get into the latent defects of that. Um so I don't what uh when we get a
warranty from the manufacturer, do we get a warranty from the roofing contractor? It's I believe it's through the roofing contract. So there is a workmanship warranty and then a manufacturer warranty. So there's two different parts to it and they're both the same length. No. Um the the manufacturers's warranty is is the
latent defects part of I think it's 20 years. Uh the workmanship uh is limited to that. It's a year or three or something. Yes, it's probably a year whatever the construction. So, if we have a problem and there's an investigation and it comes down to
determining it was uh workforce related, not manufacturer related, then we only have the workmanship. Yes. To fall back on. Yes. So, if there weren't inspections and all of a sudden now we have, you know, a workmanship leak in six months. Uh well, let's say two years
after the afterant after the roofer's warranty is up, then it's on us because we can't go back to the manufacturer. Uh although Jim Mald here I I believe it's actually uh four years after first notice of an issue and then you have a
period of time after the first four years. Correct me if I'm wrong. Um yeah, this is Bruce Alexander. So I think there there's a distinction we may want to um recognize between latent defects and statute of repose.
So the statute of repose was reduced um and is now seven years. It used to be used to be 10 I think and actually for us old guys it used to be 15. Um so uh Michael when you were
talking about latent defects were did you have a thought in your mind about the statue of repose as well because those are two two different I think I think on latent defects whoever just spoke yes it's four years from the date of discovery or when discovery could
reasonably be determined but that needs to be tracked now against the proposed period which is which was materially shortened last year. Thanks everyone. Exactly. Uh Bruce, that's what I was
thinking about because you know the latent defects usually pop up after the general statute of limitations has run and you're relying on the statute to repose. So exactly correct. So Michael, do you think we should be doing anything with I guess the roofing
contractor to somehow get an extended warranty or something because he didn't get inspections? um two separate issues. Um I not being a contractor or an engineer, I don't fully understand the
the ramifications, but without having someone up there to do the actual inspections. I am concerned about the workmanship issues popping up. Um, and an extended warranty and an extension of the statute of repos, as Bruce has
corrected, I think would be something to to consider. I don't know if it's too late in this case, but uh, if this pops up in the future, something to to think about as you're negotiating this with the contractor. Holly, sir, that sounds like an an
excellent idea. Holly, is this something that we could do do as a term in the change order that it's not a you know like an extension to the contract terms like a waiver or something? Well, like right now the contract says um one year or four years and this circumstance
occurs again where a contractor doesn't get the proper inspections and we say fine we'll accept that but we want to have some extension on that um latent defect from four years to 10 years or something. I don't know what whatever the is it something you can negotiate in
a change order to modify the contract. I mean a change order is a modification. So it's something that could we also have in the contract would be indemnification. So there would be you know if there were repairs or costs that were related to the negligence we could
that's also another avenue for us to go after the original tort feaser for lack of a better word. Okay. Yeah. This is Bruce Alexander again. I I I just want to suggest that I I know of no way to extend the
statutory period for the statute of repos. That said, a warranty period is a contractual matter. So, for example, we're we're aware that some manufacturers warrant their materials
for more than seven years. That would that would override the statute of repose. So the the the way I think to address this if and when there's a need to do so would be to consider whether or not there's the desire to ex to identify
contractually a warranty period that may extend the statute of propose period. I know of no way though he's an expert privately um expand the statute of repose. Um hopefully hopefully everyone
is hearing the distinction I'm trying to raise on that. Absolutely. And I think thank you. We appreciate that because that's we're looking for that guidance, the expertise that you're you're offering. And I I kind of think that on this just thinking out loud, I think we have a
20-year NDL warranty which covers workmanship and defects for the full 20 years, but I'm not 100% sure on that. Okay. To look back at that. Now, Advanced Roofing does a lot of our roofing, and they have been around for a long time. Why in the world did they do something that's as silly as a guy that
started in business yesterday? It was a new foreman. Um, their crews are the same crews that do all the roof. Oh, that's right. It was mentioned he got canned. Yeah. Yes. That's exactly the story. He was a scapegoat. Anyway, it's his responsibility to call them. So, yeah. Quick question. Has any
issue been noticed with the roof? No. Not to date. I and I and I wouldn't think so. Point. So the real the real issue is if there is if there becomes an issue that within either the repose or the statute of limitations period that
they get noticed. That's that's the real protection. Okay. Yeah. And again we're we're dealing with an experienced roofer that has done a lot of our work. So it's like it's somebody that we just used for the first time and now we have to question everything. and the the manufacturer and uh construction staff
were out there looking at the the construction all along the way as well. So, it was just the BCS didn't get looped in like they should have. So, yep. Yeah, Michael. Anything else? That's it. Thank you. I'll make a motion. Move the item go forward. Okay. Need a
second? I'll second it. All right. Second by Michael Guuit. Any other comments, questions? Darthy, this list is getting too long. Bruce Alexander. Um, yes. And my my question is procedural one. Is there a
way for matters like this to ask if anyone is other than a yes? And if if if not then then we are all considered to be yeses. Is that possible? Virginia. I think this has to go with the what the
school board requires. Usually usually it it does require everyone to say yes. But um yeah, we made we made that recommendation uh when we have these hybrid meetings um
so that because we wanted to make sure everybody had an opportunity if they didn't agree, they could say, you know, they object or something like that. So, um yeah, that's the recommendation that came from the general counsel. Okay. I just just thought to try and and
find a way to streamline because as I'm suggesting everyone is saying yes in the in the in the uh in the call of the question you know uh uh you know um Bruce here's here's the problem. Let me just
interrupt. Sometimes we forget to turn off mute and so this way it requires that there be an affirmation. I try. Thanks. Anyway, it also also requires that people are still on the
call that they're not just wandering away. Where did I go? David Porter. Yes. France Makaboo. Yes. Francesca Warish. Yes. Jim Ald. Yes. John Chesher. Yes. Kevin Wilkinson. Yes.
Lisa Reubs. Yes. Michael Galand. Yes, Michael Guida. Yes, Tom Burger. Um, yes, McCoy. Yes, Virginia Ferris. Yes, okay. Uh, we're down to FC8. I pulled
that. Nothing about the item. I just had a question. How is our ramping up staffing at the police department? we had talked about before with the chief being here terms of plan review issues not picking up everything and we
need to pick it up in the field when a walkthrough is done. So if you don't have answers for that I'd like that put on the followup so we can not forget make that happen. Yeah there was a point at which we were going to have the chief come and I can't
remember she did she did she did so that was a meeting I think you were out of town or something. Oh, was that okay? She did follow up and and and she was happy with that and she thought, okay, there might be opportunities to, you know, get somebody on board that knows how to read plans, knows about security
systems and cameras and view angles and would be able to do a plan review and pick up on, let's say, 90% of what we're finding that are afterthoughts. Sure. Um, so that's the followup that I think we want be because in general has, as you know,
always kind of objected to sizable change orders of 15 cameras being added because somebody didn't pick it up on a plan review. The chief was receptive to that and she did make a lot of staff requests. I don't know if those went in immediately or after our fiscal year,
which is July 1. I don't know when. That's okay. I just we'll follow up with I just don't want the ball dropped and I want us to know when that might happen. Understand? Go ahead. That's all I had on FC8. If somebody wants to make a motion to let it go forward. Move to go forward. I had a
comment on FC8. It's okay. I didn't know you were talking about it. Yes. Um on the letter page eight or page three page three. [Music]
Um, I just lost it here. See, uh, the letter from the architect reviewing Harvard Jolly. Uh, the last paragraph it says change order is a decrease to the board's approval. I think this is an increase. I don't know. It's a decrease
to the contingency amount. That true. This is a project continue. This is a change order though. Yeah. So, it should have been increase. Yes. Yeah. And then the the the one, two, three, four paragraphs above it says does not represent additional cost. It says after
the 108,000 this does not represent additional cost. It was really a decrease. Added value. So, the 108,000 is all added value. There's no rework is what that's saying. Um, but I do believe you're correct on the It should be an increase because it's probably left over
from a contingency letter. Modify failed to edit or copy fail to edit. Okay, good. Good catch. I don't know how that gets corrected for the board to to We can um if if it's acceptable, we can
make a scrier's error correction on it because I believe it's that's that's the matter. It's not a Yeah, it's a typo. It's a typo. Typo. And we can make sure that that gets amended. Yeah. Yep. Exactly. Good catch. That all, Michael? Yes. Go ahead and make a Oh, Virginia made the motion
already. Yes. I need a second. Second. Second. Very nice. Yes. All right. Any other questions or comments? Darthy. Alexander. Yes. Porter. Yes. Branch Makaboom. Yes. Francesca Warish. Yes.
Jim Ald. Yes. John Chesher, yes. Kevin Wilkinson, yes. Lisa Revs, yes. Michael Gelfand, yes. Yes. Tom Burgerer, yes. Traderick McCoy,
yes. Virginia Ferris, yes. Okay, we're up to FC11. John Chesher, you go. Yeah. On this one, I'm just curious why this was issued as a CCD considering um what the policy
allows for CCD. Could I get an explanation on that? So, that's why it's coming across as a board item because it it exceeds the dollar value of what we're allowed to do as as a CCD within um delegated authority. Um the the timing of this is critical. The project
is being held up by this work. So, what this will allow us to do is process individual change orders as we get pricing completed. Um, the summary there is not all we have. We have detailed reports. We have um pricing on some indiv individual items. Uh, we're actively working on all these items and
pieces to try to get it expedited as fast as we can. Uh, this was the the method that we saw that we can allow the contractor to move forward um with the work and know that they'll get paid for the appropriate amount of dollar value. Um, so each one of those change orders
will be scrutinized and and verified before it comes to through Cork and the board. Um, but this allows them to move forward with the entirety of the work. So drawings have been issued on this to the contractor. Yes. Yeah. Back in um
four or five months ago, we approved the ACUA for the design change drawings. Um that was the half of it. The other stuff is in the form of reports and individual details. I don't know if they're RFI responses or ASIS that have come forward
to Purle for consideration like how to um and some of it's delegated um design. Uh there's a partnership with the subcontractors um of how to do that work. So it's a it's it's a team effort of try to get it done. Um but the um most of those are
structural related for the unforeseen stuff. So structural engineering and geotech are taking the lead on it, but they're working with the subcontractors and Purle to do it as a a team effort to try to get what's needed to sur up the building structure. Um, and how was the
dollar amount and the time um provided or estimated? The so that the the dollar amount the the costs were summarized from Hurdle Construction and their subcontractor. So all of these
numbers have some sub input, but without the final um resolution on each one of those, we don't have final numbers. Um as far as the time extension and the general conditions, those were just a lump sum to put in there to make because we know there's a delay. Um we don't know the full implic implications. So
we'll do a a schedule a full schedule analysis, time impact analysis when we do that work to make sure those are fair. Okay. Thank you. That satisfies me. Um and I had pulled this also u question
I had in looking through it is looking through it and then I see the cost sheet and all the numbers are nice even numbers but nowhere in here does it tell me these are estimates the word estimate doesn't mention anywhere that I could find. So I'm looking at these going, "Wait a minute, these have to be estimates because nobody comes up with
exact dollar even numbers." Correct. So even in the write up by its very nature is an estimate because the CCD is not a it's an upper limit. It's not to exceed not to exceed. So that that's why it's all if if they came to us and said, uh,
we think it's 775 for something, we'd tell them make sure that CCD is for 800. Oh, I understand that. I understand that's why I go by it's just in the write up to somebody even new to the committee that doesn't understand what a CCD is. We need to kind of make this so that everybody understands what it is.
For instance, in the recommended action, it could have very easily said uh directive 01 PL company in the estimated amount. One word, you know, because I'm looking at going there's no way these are real numbers, right? Just
a unfamiliar with the CCD. It's it's a it's a vehicle by which we can take a a uh um a notification to the board because I want to say it's a notification. It's not an actual transaction. It's not a change in the contract at this time, but it's
essentially a notification to the board asking their permission that this is approximately the range of a future change order or in this case it's actually I think it's going to be like a future three change orders combined that will not exceed that value. So, it's
kind of just a a heads up so that they will give us the authority to say yes, please proceed, execute these change orders with the contractor. Um it's it's more of our way of getting out of getting uh getting ourselves covered so we don't um extend ourselves too far uh
beyond delegated authority or anything like that. Mr. P, your point's well taken. That should have been clear in this. Um we don't do many on purpose. So that's something we'll look forward um to make sure that's clear. Yeah. And I'm looking I mean obviously this is all public information and public knowledge and even for the board members who they
have us here, they're not familiar with this. Correct. Right. I'm glad you guys said that. The the reality is we don't do them. It was everything we can do to not have a CCD. I you know anything we could have done to say can you please
break them out and can we do separate change orders now? I'd rather take 300 and a 500 and a you know a 1200 whatever. I'd rather do those then do a CCD but based on the timing and the need to get all three of the areas moving
forward. Yeah. No, I agree with the process. I just want to make it as clear to the public even of what this is and not everybody thinking this can't be a real change order. Correct. No, Mr. Guido. Well, Mr. Tubio mentioned that the plans were were created and so they
were able to be come up with a hard bid, I would think, or so that solid numbers, but you said that we didn't send it through as a change order yet because of timing. Well, there's there's it right that way. Several things there. So the
change was done for the owner requested changes. Okay. Um the unforeseen is done through reports and structural analysis and that's a whole different game there. They're not some of that is um detailed in the report. Um some of it's in some
of the design drawings but it's not fully vetted at this time. Um and even the design changes we actually through this process um we're we have two different options honestly with this structure. So that building had an old wooden floor structure um joist um that
we were planning on keeping and button up next to with the original design. Once we unraveled all this stuff, we're looking at a possibility to remove those joists and go with the slab on grade and do an infill on that. So we don't even have those drawings would be have to be further updated for that. So subs are
giving us their best estimate on these, but they don't have even enough to do full pricing on some of the items. There are a few of the items where we got very good pricing. I took that out because I didn't want to confuse the issue and left those as I summarized it into a a ROM just so there's not confusion
because there are a handful of items where we have very good numbers from subs. We can change order that right now but not an entirety of it at all. Understood. Yep. Good. Uh Miss Branch, hi. I had a long discussion about with Mr. Burke about this gigantic change
order and when you have historical in this case a gymnasium you run into things like this it's it's very troubling but I understand but I I did have a long conversation with him about this okay hopefully it was uh fruitful and uh
well I'm very familiar with change orders but I was like wow anyway thank you yeah it'll probably be one of our larger ones that we have seen too. So that's okay. Yeah, I hate change orders, just so you know. I'm sure everybody does. I
was going to say anybody that likes them contractors do unless it's for safety purposes, but it's like how do you miss this people? Anyway, go ahead. Okay. Um, all right. Anything else on FC11 by anyone? Need a motion?
I move FC1 forward to the board without objection. I'll second it. Second by Mr. Guida. And any other comments or questions? Arthy. Bruce Alexander. Yes. David Porter. Yes. France Makaboo. Yes.
Franchesca Warish. Yes. Jim Hald. Yes. John Chesher. Yes. Kevin Wilkinson. Yes. Lisa Revs. Yes. Michael Gelfand. Yes. Michael Guida. Yes. Tom Burgerer. Yes.
Frederick McCoy. Yes. Virginia Ferris. Yes. Thank you. Um I'll just mention for most of the new members that this agenda was probably one of our longer ones that we had probably in the last 12 months,
maybe ever. So no, wouldn't ever. Um so don't be scared off that uh this is going to be the norm. Um the last three or four agendas I think we've gotten off light compared to what we had been reviewing. So um this one's a more
extensive one. And from timing perspective, it's it's kind of a big deal for us because for on the construction side, we're going we're getting ready for construction in the summer. So in order for these contractors to have all of their stuff
in place, we can't approve it sometime in May. Usually by May it's a little too late. So March and April, those are usually the ones where everybody's trying to jam everything in to make sure that all the contracts, all the change orders, all the additions are all set. And that's why this is one of the busier
times, as we said, like during holiday time, it might be a really light one because there's not a lot of work that's coming up shortly thereafter. So this is why it's it's very cyclical for us and this is a very very busy time for us getting ready for summer. Okay, down to
PC5. Michael Gelfan, you pulled it and I pulled it. Um, actually, I thought I had pulled PC4 and my apologies. Um, I don't think we need to go back on the timing, but one of the questions I had on that was why it's retroactive.
I understand timing that we're approving it after the fact, but was there a reason it wasn't brought up in an earlier meeting? So, I I was working with purchasing and I think it was just an oversight because this particular board meeting is
occurring, I believe, on the 4th Thursday as opposed to the 3. Um, and so it was just an oversight um that these continuing contracts were set to expire prior to the board meeting.
All righty. Thank you. which is another question. Yeah, which is another point by the way um that because of the we meet two weeks from now by the way just so as a reminder um because of graduations in May graduations and so we're the board meeting is on whatever
the 6th our court meeting has to be earlier than that. So that's why we're meeting two weeks from now. So it really messes with our schedule with that late start on April and then May early. Michael, your comments were on PC4. Oh, that was on five. But if I can ask just
ask a question on four for a moment. I see that we're amending our contracts to add uh metals and uh door closures, but I didn't see that added to the PC4. Um you know, understanding that this is uh professional services and not
contracting, but it seemed to be appropriate for um this also. Is that true? Um puzzle Michael design right four is for architectural continuing services right but presumably that they are going to be on site from
time to time. Not usually the continuing contract services is when the district wants to make a quick feasibility study of uh you know will will a school fit on a certain piece of property rather than putting that out to an actual RFP. We have
architects on continuing contracts that step up and they're hired to do those studies but they're not going on site then at all. Yes they do sometimes. Yeah, I guess they would have to. Yeah, just a a thought as we draft these
things, including at least the the door closing uh requirements on them if that's now statutory and that's part of our contract checklist. it it's it's statutory, but I I I'm going to assume that when these for the
design services that they didn't really believe that they would be in there like a contractor painting um they would they would be there, you know, during a school time where so again I you know I defer to to construction purchasing but
I believe that the analysis was that design services wouldn't typically involve um the companies coming out with their representatives in the classroom doing stuff and they certainly wouldn't be incorporating steel into their design
services. Michael, you there? Yeah, I'm here. You looked like you were frozen for a minute there. Are you okay with that? Uh my thought is was that if we're requiring all of our vendors to comply
with the statutory requirements, this should be incorporated in those contracts also. Um to the extent that they're not dealing with specifications, then we don't have to deal with the metals issues. Well, we don't include a lot of statutory requirements in our contracts because they're still
obligated to follow the statutory requirements whether we put in there or not because they supersede our contracts. So um we we don't typically do that. I understand the concern though. Yeah. Especially as the nature of those statutes might be amended next
year and then might be amended again the year after. So rather than constantly updating if if I may Jim um I believe on most every drawing I've ever seen or every document I've ever seen it says you'll comply with all state, federal, and local. So I think it's a catchall
that Yeah. is usually always there. Okay. On uh PC5, my question was this is the opportunity we have to ask a contractor to not be part of the selection. And I'm just thinking about
Thornon and their recent uh lack of really processing the job on Grove Park. And I don't know, you guys might have even other projects that we haven't heard about that maybe they haven't performed up to par. And should they
just be one of the contractors continuing on this? I don't know how you remove somebody from this. Um, but you know, if we had somebody that was poorly performing, I wouldn't want to be giving them more work. Well, I don't think there's anything um that we've been able
to While we we recognize there is a particular project we're all referring to where we have had a challenge, I wouldn't want to paint necessarily paint Thornton with a broad brush. Okay. Well, that's what they actually have other
projects with us and they've done well. Fine. Um, yes. I realized this was a very cost Okay. No, it's okay. No, no, no. It's okay. That's what we needed to hear from staff. instead of it being more of a global problem and they're still being allowed to continue. So
that's fine. Everybody's allowed to make a mistake here or there. Yes. Could have just been superintendent again on the project that should have been somebody else. Who knows, right? And and who said that we may mention with that one it was the guy the one vendor who was really
hurting them. So wait, Mr. Dylan, procedurally is there a way to remove somebody like he said? Is there a way we could what purchasing can do is they when these are coming up for renewal they send a letter to the vendor
and say are you interested in renewing. So if if facilities were to say this, you know, we don't want to use this firm anymore at renewal time, they would just not extend them the letter. They just would sort of fall off, for lack of a better word. And and I will say there
has to be I'm trying to protect the best interest of the district. Um to reject them from staff's perspective, it it's it's really got to be consistently egregious. consistently agree to they
can have a bad project. Yes, that is has occurred. Um but the the consistent failure we have had contractors that are no longer on on our current contracts that I would say yes, they were consistently troubling and we might do
other ways to at least be gentle with them and say maybe this is not the best to continue. You're saying before it even gets to this point on on the FC, you would have that consideration prior. Yes, there have been a few contracts.
Our mechanism, I think, is a five-year ban is what it is. And we have done that in the past, a couple contractors. Absolutely. Yeah. I remember one contractor came in here and after it was done, just pleading saying, "No, please. Yeah, let me stay in." It was just like, "Sorry." Yeah. But no, and and for
Thornton in terms of Grove Park, I mean, they did step up to the plate by not fighting you withdrawing the money from not paying them to cover the downside this branch. Did they get rid of the vendor you said that was hurting them? Did they get rid of them? The sub. They supplemented them
with their vendor sub, whatever. Yeah, with with other workers. But they did um have them finish some of the work. Um it was an underground utility company and that company uh Thornton ended up bringing on a second underground utility
company completely to help support them and it was actually one of the best ones in our area that we we all all of us the contractors we are all familiar with them. They came Johnson Davis came in and and and crushed it and made sure that the job got back online and got got done and that was part of it and and
there there were some things on that project that was the the long lead time pinnacle honestly of of that project that got delayed. That's true. So there was things out of their control as well that happened on that project as part of the um delay on that. Okay. Thank you.
Yep. Okay. Um, any other questions or comments on PC5? Move to move forward. All right, Virginia. Thank you. Need a second. Second. Second. Okay. Uh, go ahead.
Dorothy Polish, please. Alexander, yes. David Porter, yes. Pence Makaboo. Yes. Franchesca Warish. Yes. Jim Al. Yes. Kasher. Yes. Kevin Wilkinson. Yes, Lisa
Revs. Yes, Michael Gelfand. Yes, Michael Guida. Yes, Tom Burgerer. Yes, Frederick McCoy. Yes, Virginia Ferris. Yes.
Okay, we're down to PC6 and that was pulled by Michael Gelfand and Mr. Alexander and myself. Michael Gelfin, go ahead. Um first on this um with reference to
the vendor specs on there just this may be fly specking in a way but on the uh I believe this is the one that accepted duck poor cleaning if they're going to be doing work it's going to be impacting the ducks should they not be cleaning
them also as part of their contract or is that going to be the HVAC uh contractor? ctor. Um, not not quite familiar. I think this is on page 14 of 328. It's excluded.
Maybe because it's not being done. We're just replacing duct detectors. I'm sorry, James. Just replacing duct detectors. Okay. So, we're just replacing duct detectors. It doesn't warrant um a full scale cleaning. Correct. It's just duct detectors for
the for the fire alarm system. Yeah, Michael. The reason that's excluded is they want to make sure that nobody thinks they are doing it because all we're doing is replacing the duct detectors. All righty. Sellite. Sellite. Um, I see that we're providing Wi-Fi,
which may be a good idea, but also understanding that the district does have limitations on access used to at least of certain sites. Um, are we going to be providing clear access for Wi-Fi or do we need to let them know that the
sites they want to get to are going to be blocked? So, in the past with other sites, um, like when I did the Maluca Holding School, we gave Purle access to our our Wi-Fi and they were able to do it. The contractor did have that question. So, I allowed them actually an allowance,
well, I allowed them in their general requirements to put a number in just in case they needed access. So, if they don't spend it, that money will come back to the district. So, we thought about that. All right. Um, is there not a way to provide u certain access points
exceptions to the uh Wi-Fi blocks? I know in some facilities we've had meetings at um some folks get full access, some get the uh site limited. As far as I know, like I said, I've only done this once with one contractor and
Purdle had no issues whatsoever at the holding school. Um I don't know if it sets up their own little access on our fiber backbone or not, but Hurle did not have a single issue when they were working out of the the Crestwood um middle school. They can work through their hotspots as well as through their
cell phone if they need to something. Yeah. U also we're providing office space to them. Um do we have the physical space to give their them air conditioned office space? So this project is basically going to happen
just in the summer. So the school has allotted a classroom that we will put the contractor in basically starting in late May until teachers come back in August. We've already worked that out with with the school and they're providing us a workspace. That way we don't need to pay for a trailer.
Fantastic. All righty. Thank you, Mr. Alexander. [Music] Sorry everybody. No, I did not have any comments on this one, but thank you. Okay. U comment I had kind of goes back to what I talked about before. The word
estimate was missing. When I read through this, it's the first amendment and it's for 1.9 million and yet the total construction budget is 5.6 million. But nowhere could I find in here of what it's telling me in a real
simple paragraph this is for this one this first amendment. It doesn't give me a good explanation to say this amendment covers the parking lot and painting and it just says
construction manager shall provide and then it gives you a whole paragraph of everything because I don't unless what's in that paragraph is what's covered by the 1.9 but it seems like that paragraph is covering everything and for the whole
5.6 six. And yet this is only a $ 1.9 million first amendment. I think that's customized for the the scope. CDA compliance, renovation, repair of building envelope, bleachers, stadium repair. Yeah. Yeah, these are specific
to this job. And and I expected that question to come up because there's about almost $3 million that came out in pullouts from it. Um, and for instance, one of the things that was on the sheet was exterior stairs that needed to be replaced. That was a project I did years
ago. So that was a $ 1.5 million project that came out right away on the on the MO side. And as you can tell in that entire paragraph, it does not talk about the exterior stairs, which were specific to be done on this project. I guess that's the explanation I was looking for in that first page. That's
why I had the question. Wait a minute. Gap in the money. Yeah, we got what what are we doing next? I I have to go back and talk to the uh um ISO chairman and let him know that remind him that he approved uh the stairs three years ago. No, I'm kidding. That that but it is a
fair point. Um we do often have those things pull outs. Now, in this particular case, this is a large amount of money that's pulled out. Normally on a project budget like the 5 million, we might be doing a $3.5 million GMP and a million and a half is going out to pull outs for maintenance or whomever term
vendors. Um I'm just looking for thing we needed to I'm just looking for I mean you know five years from now somebody just looked at this document they'd have the same question I have like wait a minute when when are we doing the rest of the $3.5 million worth of work. Fair enough. And we're not because it's
already been done or we're pulling it out. So, put that in that first page and then even the board members don't have to read anymore because they know what the jobs are about. And we probably need to put that down in the section where it's the RFP estimated cost for construction 5.6 and give some sort of
explanation that X number has been expended already. Y number will be performed through term vendors or something like that. It just needs to be kind of a a completion of the documentation. That's all. Well, we'll
um Michael and I make sure that from going forward that we kind of keep that in mind, especially when there's such a disparity like this. You know, when it's when it's traditional and there's a handful of pullouts, it's one thing, but something like this, I could see why raised the question. Okay. I didn't have
anything else. Anyone anything by anyone else? So, what's the final number? We're approving the one the one nine. Yeah. But then below it says 2.04. There's a pre-construction or just phase fee. Yeah. The pre-construction phase fee was already approved. That was previously
approved. Yeah. What happens with the GMPS is that we usually approve well the RFP you approve the precon fee and then the first amendment we call it is the GMP fee. Got they're just showing you a final tally of over 2 million is what is
going to be a total amount to the contractor. Some's already been paid and some will have to be paid. Okay. All right. Need a motion to go forward with this? Move to go forward. All right. By Virginia. Need a second.
I'll second it. Second by Mr. Guida. Dorothy. Bruce Alexander. Yes. David Porter. Yes. France Makaboo. Yes. Franchesca Warish. Yes. Jim Al. Yes. Don Cheser. Yes. Kevin
Wilkinson. Yes. Lisa Revs. Yes. Michael Galand. Yes. Michael Guida. Yes. Tom Burgerer, yes. Tragic McCoy, yes. Virginia Ferris, yes. All right, PC7. Uh, Michael, you pulled
it, Michael Giland, and so did I. So, go ahead, Michael. Um, yeah, a number of items on here. Um, the additions are noted as specifications on page 14. I'm sorry, they're they're shown as clarifications,
not as amendments. Um, and it seems that many of these are actual amendments. Should there be a CL a restatement of this so that when we're looking at this down the line, we
know which contract document actually governs. And this is paragraph three. You just scroll past it there. I mean that's sort of a gimme type of statement. Um and you know it questions as
to which documents are actually going to be governing [Music] uh well the you know the contract documents will govern um as far as a a clarification. I think that's just a general statement that
they um they're meant to give a picture of what they had in their bidding. So if there's any questions because with the Seymar process, it's an open book process. So clarifications that they make helps us in the future if we come up with an item to help determine whether it was in the scope or not in
scope or clarified, then we have some documentation to show what was in there. And I think that's really the purpose of that on its own. Um, I'm not certain that helps me out. Um, to to the extent that there's a conflict between what they call a
clarification and our contract documents, what's going to govern? And it would appear that most of what they have here are they're they're putting this in here in large part because they perceive a conflict between what they want to do and what the contract
documents provide. [Music] Um not sure how to answer that honestly. Um it's I don't know that it's what they want to do as much as so that the design
documents don't do a 100% full design. They do a a certain level of design that meets codes and standards. Um then we follow up with shop drawings and um further design by the CM team. So sometimes there's a gap between the two
of what you end up with. It's the same idea. it just gets further developed because the subcontractors are the ones actually doing that work. So they have their own means and methods to accomplish the design intent. So there there there sometimes is a little bit of difference. It's not tangible, but there
are some differences there. Um we what we try to do is look at these qualification assumptions is anything that conflicts with our contract, we remove those terms. um that that's our approach to these. And then it's just like I said, it just adds further information on some cases of of what
their basis of their fee was. So if we need an adjustment later on, we have that for reference. Um this is this is Bruce Alexander. Just a couple of things. Um and and again looking back historically to the the school district contracts when I would
work on them, we had we had contractual provisions that established orders of precedence um in the contract which I assume are still there. We also had provisions that qualifications and assumptions in
anybody's bid were super superseded in their entirety by the contract documents. So hopefully that kind of language is still still in there. Yeah, it's still in there. And to Michael's point on the issue of clarification and the the use of the phrase clarification,
um I is there value in taking a look at the currently drafted order of precedence and seeing if there's a way to tweak it so that this issue um doesn't come before us again. regarding the the the use of the term
clarification and how that fits within our already existing order of president. Thank you, Jim. If I may, um this is good practice. Um what we see here are qualifications
and assumptions on the part of the contractor to make sure that the school district understands that this is the basis of their bid and when they are assuming certain work hours for instance I think it's very important to understand that they're assuming they're going to be able to work full-time on
the holidays. I saw this in the backup and I was like I think this is actually very good practice so that things are clarified. It's not a necessary clarification, uh, Mr. Gelfan, but it's qualifications and assumptions and it's an attempt to communicate and this is their job in
pre-construction to define these items. So, I would just support this as good work. And I will add to that that our architectural engineers review all the qualification assumptions, sign off on those, and our SPA also reviews them, sign us off on those to say that those
are correct or that there's they don't have a problem with those. Then we do strike through some if we see that there's a conflict or is not correct. Um these GMPS go through several rounds of revisions and if something's not correct we we strike it and remove it and negotiate it and work through it.
Um this is Bruce again. I I I just wanted to make this point. Qualifications and assumptions I agree are incredibly important at the preconstruction and pre-contract execution phase. Um, so I didn't there was nothing by my comments that would uh
that was meant to suggest otherwise. Sorry about my uh my participation. Yeah. No, I appreciate all the comments that have been made here and and agree with them and the value of this. Just looking at ensuring that if there is a
conflict that we have it clearly noted as to you know what prevails and if we do have the contract provisions the underlying contract provisions that clearly point that out that is good. You know, just, you know, looking at a couple of examples just at what you have
on the screen now, for example, you know, are we able to do next day inspections and is the uh assumption concerning elevator use uh sufficient uh when they're going to be loading up these elevators with a lot of presumably
heavy materials uh and looking at the drive uh shaft for it. But if that's taken care of, then then that's good. Um if I can move to to another item. Um moving down to
um on the same page at the bottom of the page uh under finishes. One of the questions is dealing with the floor coverings. Do we need to are we not applying moisture vapor on all first floor uh
installations where we have um flooring applied directly to a slab when necessary? When necessary. Yeah. The floors are tested for moisture because the manufacturer has a restriction on total moisture content. So the district or the sub does the
floor moisture testing and then when necessary we put down the uh the heavy duty moisture barrier coating and that usually becomes I think a change order because it's not usually we don't cover that automatically because it's you know we have a small percentage of schools
we've run into that need that treatment and it's extremely expensive. There's different levels to that like the protection that they use and the yeah the high-end stuff that blocks the moisture is extremely expensive. So we don't automatically put that in. It would just drive up cost. So we'd rather do unfortunately the change or where we
need it then include that in every circumstance. So it we found that we don't need to do that when we're putting uh the flooring material directly onto the slab. There's many times we don't have to have that
moisture vapor. Yeah. Well, majority of times. And keep in mind below the slab is a vapor barrier in itself on all of our projects. And then a lot of this the concrete has is like these are existing facilities. So the concrete's fully cured at this time. So you don't have that vapor that moisture coming out
through the slab. Um so that's why there's there's less risk in these existing schools. There's usually not much moisture in the slab unless there's a problem. And we do have the circumstance of, you know, let's say some someplace in the Glades or out in Lockxahhatchee, um,
you're you're in a much u more wet environment and it's more likely. So, we we usually have our radar up on projects like that that when the tests come back, we anticipate that that's going to be the case. and being the SPA on this project, I'd also like to add that it is
possible it could happen because I don't want anybody to jinx me on um down the top of the next page. Um 009.8 um does that type of patch up work? When we talk about uh 10 foot
corner to corner, is that um you know um on the same line or is that across the way that you would you know measure a a monitor for example. It's about the fourth one down. Yeah. point. Dave,
we usually don't run into I mean, we we patch where we need to going to run it wall to wall, but painters are very amanable. If it doesn't look right, they're going to make it look right. So, um that that's just a general rule of thumb. You can't come up with every single situation. They're just saying
have a sign. They don't want to paint the whole school because they have a sign to replace. They'll patch it where they can make it look good. Um All righty. Thank you. The question I had goes back very similar to the previous one where we had it's a $1.7
million amendment that we're approving and yet the construction budget was 3.3 and I'm lost as to do we is it just getting pulled out? Is it work we're going to do later? And that's the explanation I think we need to start putting on the cover sheets. Absolutely.
It's more so chiller was pulled out $1.5 million. We need to start making notes about that in the cover pages. We appreciate that. Um and and basically that will just complete the accounting for this page instead of it being like, okay, what's missing? It's great
comment. All right. Anything else on this one? Need a motion. Move to go forward. All right. Virginia, need a second. Second. Okay. All right. Darthy,
Bruce Alexander. Yes, David Porter. Yes, France Makaboo. Yes, Francesca Warish. Yes, Jim Al. Yes, John Chesha. Yes, Kevin Wilkinson. Yes, Lisa Revs. Yes.
Michael Gelfand. Yes. Michael Guida. Yes. Tom Burgerer. Tom, are you there? [Music] Frederick McCoy? Yes. Virginia Ferris. Yes.
One last time for Tom. Tom, are you there? On the phone. Okay. I am hearing. Yes. Okay. Thank you. They have updates.
Well, because we are 10:15, I will try to um simplify it. There's a lot of work going on. Um even so much uh I know we said uh we meet in two weeks. I think um yesterday we started reviewing the items
for next next month and uh we we still have a pretty decent number of items on for next month. and keep us employed. Just a few things. So, um Dave and I and Mr. Sanchez just got back last week. We were at the council of great city schools um
convention. Uh we do that once a year. Um I think the focus of the convention, what we're seeing with a lot of school districts around the the country is um obviously as everybody has a shortfall in budgets and staffing and and using technology to leverage efficiencies to
supplement that and that was kind of the theme of the conference that I noticed. So, we we are um good timing for us. We're looking at um several software packages and and constantly looking at what we could do with technology to um make our staff more efficient and more efficient and AI and um so that was a
good uh great conference to see what other large school districts are doing. Um on the this month's board meeting, um it's not a FC or PC item, so it's not on here, but we've talked about it many times. Our um FCA study is on the board
agenda for April. Um that item uh is expected they're expected to kick off in early May and they're looking at all our educational facilities, not our ancillary facilities, developing that FCA study for us which is going to help inform the work that we do that was
voters had passed on the next next referendum for for reference. FCA give give an explanation. Uh facility condition assessment. So we what we do is we send a team of architects and engineers to every school in the district. Uh they walk through that school, look at all the equipment. Um they look at the stat how it how it's
functioning, how old it is, uh when it needs to be replaced, everything from the roof to the boilers to the air handlers to the floor. Um it's a it's an exhaustive study. It take it'll take them 12 to 15 months to complete. And they'll have three teams working around the district to do that. and they'll
give us a full itemized report of the cost of all that work as well and what year should we do that work in and from we'll use that data to plan our our future projects. Um along with that um all of our major equipment is getting a tag uh QR code um and that'll be linked
with our maintenance system. So when they go out and do a work order they can log hey this um this item needs work um we did the work and it it it attaches it to that specific item. So, for instance, if we have five air handlers in the building, they're all put in the same
year, but one of them over the next 10 years is getting a lot of work, a lot of work, a lot of work, that may inform a decision. Hey, we need to just go and replace this one. It's not functioning as it was supposed to. Or the other way, hey, these have been running smooth for seven, eight years. We're scheduled to replace them, but there's no need to
because they're functioning fine. So, it helps inform to save money for the district in the long run. It is standard practice. it is a a large dollar value to obvious obviously to send a team out to every school and and collect all that data, but there's a a big uh return on
that data when you look at the long-term effects of that. So, uh that's on the April board on on that point. Um, again, Trigger was the software ages ago that we were buying that was going to kind of work with maintenance and real estate and construction. So that when we put a
new roof on the building, all of a sudden that system would track the time period, the maintenance orders and and be scheduled then for the next 20 years. Y so that you could budget for that going forward instead of all of a sudden saying, "Hey, we need 2 million." So we
done it is um so we have um Triure RIA is involved with the process and their software talks to the FCA study software um and they have they connect with it so that way they can track all the work order assigned to it. Um they do a a download on every wall of the other way.
So there that that's part of the effort that we've been doing in the last three or four months even though it's it hasn't shown but um we've been making sure that the codes linked the uniformat codes that's just way to organize the building as you know David the you know from how you structure things so you
don't call it VCT you give it a number of VCT and then that links to the same number in their system so that they talk to each other so we'd make sure that all those codes match so that that data in the future can communicate back and forth. Do we, for instance, uh, LVT,
luxury vinyl tile. Do we actually know, we can click on a classroom and know what brand and style and color was put in there to know if we have to go buy a box? So, for like our air handlers and equipment, yes, it'll be to that detail. The flooring is more of a general look
at flooring because the the FCA is more of a capital plan tooling tool than to look at every, you know, floor tile, every ceiling tile. So, it'll give us a broad range, but we will know, yes, we have VCT in these areas, um um uh LVT in these areas, and the square footage and
generally the cost of that. So, it won't go into every single room, but we'll have some generalities there. Um we also, uh Dave mentioned before our summer work we've been planning, we sent out our annual summer letter. There was a lot of coordination with the schools. As you know, our schools don't
necessarily shut down over the summer. Um, some of them have summer school where they have a full load. Others have summer programs. So, we've coordinated that with all the school locations and we sent our letter out um last month to all of the locations making sure that they know what works going on at the school. We also have a spreadsheet that
we share with them that kind of tracks it ongoing. So, as things change um they're they're aware of that. And that same spreadsheet is being shared with other district personnel too so that it and edtech is familiar with what we're working on and so there's good cross communication. Uh, a couple other
things. We have the auditor general doing a audit with us right now. Um, it's a regularly scheduled audit. There wasn't a trigger for it. Uh, but they're working with um mainly Leanne's folks, but they'll get into construction as well and look at our processes and pull some projects and review what we did on
those and and have a summaries for us. It's an operational audit and I don't know if Leanne is on but it's an operational audit and um u never want to feel too confident in ourselves but last year we had the Opaga um audit that was
associated with the startup of the uh referendum which helped uh for us at least on the construction side to uh make sure that we had a better v vision of our uh operations and what what decisions
uh what decision-m processes we have in place to ensure that we're being consistent across the board. Leanne, did you want to uh add in on that? The audit. Um you mean the consultant that's doing a process review? No, no, the AG auditor
general. Yeah. Okay. Just this time of year, just so you know, we've got so many reviews going on and every third year, the auditor general is required to come in and they do two audits. There's an operational audit and there is also a financial audit. The operational audit
is the one that's starting right now. Um the financial audit will start probably around October or November after RSM completes the external audit. We have a room an office right outside my my suite and um the auditors I'm expecting to
have auditors here for the next 18 months constantly reviewing and it happens every three years. It's required by statute. The operational audit is looking at um everything that we're doing to make sure we're in compliance with policy and statute. So, they're
going to be looking at construction, transportation. Um they're going to look at finance. They they look at um FTE counts. They look at everything the district does. It's required by statute. Um I don't think cities and counties have to follow those same rules. It's a
gift to school districts and it's it's part of the transparency that we operate under. So, it's it's something that happens every three years. Um the auditors actually are on site now and I went I was proactive and pulled some of the recent audits that have come from other school districts and shared them
with Dave and Michael as well as a um presentation the auditor general gave to us last June. They said this is what we're going to be looking at in the next years. It's really helpful to see what other districts what findings they had for other districts because you know exactly what they're going to be looking at. So they are looking at cost of
construction. They're looking at how you process change orders, how we review pay applications. Um they're looking at PECards. They're looking at how we track enrollment. There's a there's a long list of things they do. Um, so it's just something that we go through every three years and it'll
follow up with the regular financial audit and then the financial audit by the auditor general. So we we we have about 18 months of audits going on at this point. And that is different than the consultant that's being brought in to check policy. Yeah. The consultant is
I mean they are an audit firm but they're not performing an audit. what they're doing is coming in and reviewing our processes and procedures, comparing it to best practice and giving us in giving us feedback on that and then we can decide what we want to do with that information. Um, I know that facilities
is working hard at trying to streamline processes and believe me, we want to do the same thing. We want vendors to be paid as quickly as possible. Um, I I think that it would be very helpful for us to hear what standard practices are and they're not looking at just school
districts. They look at cities and counties and um they do look at public entities. I think they do others, but they're comparing us to other public entities to let us know if there's things that we're doing that are too much that it's causing delays in processes. Um, and having a third party,
not just district staff, say that is very powerful. So, we we we want to have that review. Um they I'm hoping they're starting next week. Um they they've signed the contract. We and there's their um insurance certification is
expected in today. Um and by starting next week, they're going to give us the list of all the materials they want. We'll be uploading that. Um they'll probably be here two or three days and the rest of the meetings would be virtual. Uh and they think it's going to take no more than 30 days. It would
definitely be done before June 30. Um, and it's just giving us a report of things that we could do to improve our processes. It is not an audit. And at that time, by the way, to to clarify on on Leanne's uh points, we're also going
to let them know the things that we've already got in play like the policy changes that we've already recommended and are waiting to take forward to the board. So, they're going to hear about them and they'll weigh in of, "Yep, that's a good one or no, maybe you want to modify it." They'll at least give us
recommendations on those things. David, I confirmed that with them yesterday and they're looking forward to seeing all the proposed changes as well as current policies. There you go. We'll get back a red line of our red line. Correct. They have no changes at all. Um but but
having that extra feedback knowing that a lot of the things we have in place were put in place because of an audit years ago. Um and to loosen some of those things up, it is going to be very helpful to have an audit firm coming in and saying that we went too far. We need
to roll some things back. Um we we never want to be viewed as we're we don't have adequate controls. So, it it's a balancing act of how far you can go one way or the other to make sure we're as efficient as possible while also making
sure we're doing our due diligence and safeguarding public funds. Yep. I'm curious about this 18month audit. I'm understanding the it's 18 months of audits. There are multiple audits and the auditors can't
be here at the same time. So the auditor general here right now doing an operational audit. They will leave and RSM will come in and do their financial audit. Then they will leave and the auditor general will come back to do a financial audit. It takes about 18 months to get through them all. I'm just
curious when does the three-year time period click in? Is it at the end of the 18 months or does it from the first time they start so that you're doing this every audits? It's it's every three years they're auditing
FY25. So fiscal year 25 is our year. They'll be back in FY28 and then in FY31. Every school district there's actually a schedule of which school districts are in year in year one, year two, and year three. We're in year three along with Orange and Miami Dade. Um
we're all will all be undergoing audits at the same time. So you're almost in a constant audit. Yes. Welcome to our world. Okay. I asked the same question for Jamie. I thought, isn't it really? We're basically always under an audit
and it seems to be the case. Throw old dog in there and make it even better. Yeah, it's in state law there. There's nothing we can do to change that. And and quite frankly, we're so used to audits on the financial side um and and the IG audits as well. So, there's
always audits going on. It's a way to ensure that to all the stakeholders that we do have adequate controls. Um they make recommendations and the audits are from the operational side especially are different every year. They focus on different things based on feedback from
the legislature. um they they are directed by the state as to what to look at and you know there was one year where there there was a lot of review about environmental and um there was a a meeting I attended a state finance
conference and one of the school districts was talking about the fact that they had a finding for using capital dollars for mold remediation and the problem was in their documents they said they were cleaning mold and we're not allowed to use capital money for cleaning but you can use it for mediate
for remediation of environmental hazards. So we were one of the only districts in the state that did not have findings because we changed the language. I mean cleaning mold and remediating mold is the same thing. You all know that. But auditors look at the word clean and in statute we're not allowed to use capital dollars for
cleaning. So it became a finding for a lot of districts. And we updated our charts and and materials to use the correct verbiage and we did not have a finding. So, we try our best to stay ahead of what the auditors are looking at. And it's not that we're changing procedures, but if we can change a word
in a document that makes it mean something different than and make it more clear what we're doing, we try to do that. So, the auditors are really good about letting us know in advance what they're looking at. Um, our team has really strong processes for reviewing pays and change orders. I
don't expect there's going to be findings, but um, they're required to review it. So, we have audit we we have an off we have office space specifically for auditors. Um we have them here all the time. There's other audits that I didn't even mention. Um that's just the
ones that might impact um facilities department. Okay. Thanks, Leanne. Okay. Um was that it for staff updates? Uh the only other thing I want at least on my end I I wanted to introduce our two brand new uh appointed cork members Jim Og and uh
Lisa Revs. Uh congratulations. Uh welcome and we really thank you very much for joining us and being a part of this. Um Mr. Porter mentioned it earlier. Um I guess maybe drinking from a fire hose kind of thing. There's a lot of things that are going on and um some
court members have been here for a while so they know a lot of the systems. Um usually takes a little while for for everybody to get used to it, get familiar with um what we do and how we do it and ultimately where your um inputs will be um expected or
appreciated. Um but I think Mr. Porter said it best. Um welcome. Please engage. We love to hear from you. even if it's asking the questions. And I I'll I'll say I don't want to point make her feel um on the spot, but uh Virginia, Miss
Ferris, she comes from a different world than some of ours, but she has a lot of different insights that we want to hear because it's something we in the construction world don't necessarily get to experience. Um there are teachers involved and sometimes want to hear
those teachers perspectives. So I say that so that you understand. And I we do hope and wish for you to engage and whether it's finding something wrong or just asking the question which might open up a bigger discussion. Um please I
I hope you'll all consider doing that. Yeah. And we throw around a lot of acronyms and abbreviations here. And uh we we do it because we're just used to that. Sept and all sorts of other stuff. Just ask
the question. Um, you know, it'll be a refresher to everybody to hear what the uh abbreviations mean. Yep. Yes. Okay. Anything else on staff updates? Are you on to progress work? Um, yes, sir. Um, my apology this was
covered. I was distracted for a moment there, but um with reference to future planning future projects and the end of the sales tax and it looks like there will not be a request for renewal. Um is
staff looking at that and how that's going to look at particularly new maintenance of projects. Uh you want me Yes. Um we are familiar with the end of the referendum. Um you'll actually see on one of the slides
that I put together. Um there's a package on um outstanding items at some of the facility renewal projects. So we are um winding down towards the end of the 2016 referendum. Um, we also know,
and I I think Miss Miss Evans can weigh in on our intent to fund all of the maintenance um uh ne necessities going forward. Um, that's been built into the
capital plans. Um, and the good news is the next referendum, the referendum that just got passed, we'll refer to it as the 2024 referendum, um, that covers planned maintenance on all facilities. So, as as we always try to refer, um,
the last referendum got everybody up to a higher level. They're they're more in line with what needs where they need to be standing um, sufficiently. They're not um, failed, forgotten. uh that we've gotten a lot of the systems upgraded and brought up to a good place. The next
referendum, planned maintenance, is to continue that and there's a lot of work that's actually going to be done by the construction department which is different than preventative maintenance that which the maintenance department does. So, we do have a breakout uh the
differentiation between scopes and dollar values for both of them. Um uh I' I'd love to give you a presentation on it right now, but we don't have any time for that. So I I will promise that we and Michael and I have go go through this virtually virtually every week. Um
trying to map out what the future will look like, what our projects will look like, who's doing them, how much is doing being done by maintenance, how much is being done by construction. Um we've got a good vision on that. Now we need to start putting the numbers in
place. Part of that is going to be done by that FCA report that's about to get started that when that information starts coming in that FCA information will go towards our future plans. Is is that along lines of where you were going
Mr. Mr. Gelfad? Uh yeah I mean it's just it seems a time of great uncertainty in many different levels. You had mentioned the responsibilities between the two departments. one is preventative and one is in essence after the fact. Could you
just tell me which is which again? Sure. Well, how about we do both? I'll I'll do the uh um the preventative maintenance and Michael can do the planned maintenance. Preventative maintenance is the ongoing things that you need to do on existing systems just to keep them
going. Um uh I'll use the example. Every year maintenance has a contract with a vendor who replaces the air filters in every air handler in the school district. Literally that contract, that vendor does it all year long. A year
later, they're starting back on the same school they started one year ago. That's how many air filters we have. That's the kind of thing of preventative maintenance. You know, the air filters you have to you're supposed to change every three months in your house and yeah, I go every six months. Well, those things we make sure that somebody's
taking care of them. The reason those air filters are important is because if you let them get crump, you know, all messy, uh, that your air handler will not I appreciate that. I understand. I was just pointing to which department was for which
Michael will talk about planned maintenance which is more a lot more replacement of existing systems. Yes, that would right. So we on that that same example like for the when something breaks that goes to maintenance to fix construction does the replacement of that piece of equipment when it's
needed. So um when it needs a major overhaul or a full replacement that's where we would do it versus maintenance uh where something breaks or needs regular maintenance on it. Michael I think there's probably an overlap like with the air conditioning example. um maintenance is taking care of filters, but that's really preventative because
nothing is broken. Yet, when the air handler needs replacement, then it becomes a construction item a lot of times. So, there's that overlap because if we're, you know, tearing the roof off of a building, yeah, that it maybe it didn't need it, but it was preventative so that leaks don't happen. Maintenance
of new that construction does. But a patch on a roof patch on a roof would be maintenance. We'll bring bring maintenance in to do that. So, there's an overlap. Chris Garrison. Yes. Yes. Chris, you're muted, Chris. Uh Chris, if you're
maybe muted. Okay. That was that was an accident. I did not mean to put my hand up, but thank you for your attentiveness. Okay. Okay. So, Mr. Gelfin, that's the the differentiation. Yes, you're right. There is an overlap, and it's a matter of trying to track each of these
projects. That's why um for us the software the the systems for us to keep track of it the trigga um we're actually going to have a PMIS project management information systems software coming in next month that will be able to give us
a vision of what what's the status of each and every project whether security projects major construction that kind of thing Michael Gilin I mean does all of the money come from the same bucket now uh or which is it capital
money and then where's the money come from for the maintenance that capital or so with the 2024 referendum that's the the tax money right but we have the other other property tax money and things like that that comes in in the general fund so it's a hodge podge we have it broken down by piece in the
capital plan of what's funding what and there is unfortunately some overlap there some of the plan maintenance will be done by referendum money but not we can't pay for all of it so some of that's being paid out of capital money. So, and I miss Evans has been working with us very closely on setting up the budgets to where now we've actually in
and correct me if I'm wrong, L, but I think in a lot of cases we actually doubled the lines on the capital budget because we'll have a line item for something for maintenance and that same description for construction because they are we have to keep those separations of funds and there won't be
any break in the action. I kind of wish it needed a little vacation, but there's, you know, the referendum the 2016 is sun setting a year early, but we're not going to have all the work done at that time. So, we're still going to need to continue that while the new referendum money is coming in. So, there will be some overlap there too as well.
Um, but we'll be tracking that separately from a financial standpoint as obviously. Yes. And I think what the referendum has helped is previously before the referendum. Um, you only got a certain amount of money from Tallahassee to take care of maintenance
and you know we were hamstrung. We couldn't get roofs replaced. I think the referendum money we don't have that restriction. So I believe the referendum money goes to where we told the voters it would go and a lot of that was towards planned maintenance. Correct. So that's going to help us out a lot. If we
didn't have that money again, we'd be back in the same hole with Tallahassee just saying no, you're not getting money. And you allude to the point of if you're a long-term thinker, will we do this again in another 10 years? Yeah, potentially. Can can we create like a lottery for the Palm Beach County
Lottery? People pay the lottery ticket, have that money go to the Have a big sale, free fishing trips. All right. U continue staff. That's an idea. Okay. you're into in progress. Yeah. Uh Darthothy, do you are we good
to go? Uh yeah. Um that report I'm gonna zip right through it. Dorothy, you can almost go that's a traditional slide. Um give you an update on that. Um you'll notice on the next slide there's a number of uh red items called bundling
and uh those are what we just talked about is uh some of the deferred work or some of the work uh from the cool safe drive bright days where we're going to make sure we go back and get everything done on the 2016 referendum. So these packages are coming out uh shortly.
Here's the upcoming projects that you we put this slide in for you guys so you see what GMPS we're going to be bringing. um uh either forward to the board or through ratification. Um we can scroll you guys can read through these.
These are uh the detailed breakouts of the types of project of these specific projects that are coming up. This next group of slides are all the details of what's going on in our facility renewals. Um hopefully we're getting smaller projects and and getting done
faster um because we do have a lot of them. After that are some of the photos. Um, again, you're welcome to scroll through these at your leisure. Um, but you can kind of see, as I always say, these are the projects that, um, don't really
aren't really flashy, but they're really important to the well-being of the schools. Okay, the first All right, so now we're getting into the big schools. Um, Saddle View Elementary, our new school, the West Anacre Area Elementary School, is moving along quite well. Um, we anticipate, I think we have power
now. Um, and we have uh water, but we don't have our meter yet. But the school is anticipated. I think uh Joel had mentioned furniture delivered June 23rd. So, we are well, you know, we're we're ahead of schedule. We're on schedule in
order to be there and ready to open in beginning of August. As you can see, go ahead slide through those couple slides. There's a couple of the inside slides to show that we're pretty far along. Pine Grove. Pine Grove. This the
second phase of that project which was simply to knock down the old building and build the parking lot. And that parking lot is complete. We are going through final punch lists. So, looks like we got to do a little bit of a a sweep up on the parking lot, but otherwise it's uh it's it's ready to
turn over and operate. Contractor said you were doing the sweeping. It's a power wash. qualifications, insurance of their duties, all that stuff. They don't trust me with a hose. Um, okay. The next project is Windbrook
Modernization. That project is also well underway and anticipated to be open in August. I think we're looking at um uh this completion this summer and uh right around the same time. That's why like our furniture vendor is um managing both
make sure we get both sets of furniturees ready and installed in time. You can see that the the shell of the building's up. We had our topping off u party for the subcontractors about a month ago. So Dr. Campbell is going to be busy this
summer. Yeah. M Dr. Campbell is gonna wish for a vacation in September. Okay. There's some of the exterior photos and there's some of the interior work that's ongoing. Yeah, I just those those are
Okay, next one up is West Riv uh West Riviera Elementary. This is the one of the ones we talked about is going to be converted to a K2. Is it the K2? Right. Yes. Um and uh where Bthoon is just going to accommodate 35 students when uh
but this project does not open up in August. It will open up the following August. Now it is projected to be completed um next end of the year. Yeah. Beginning Yeah. the beginning of the new year. So that all of next spring we will
have an opportunity to see it and in advance before it's occupied by students. So, how many students will this go from and to because it's going down to only a K2. What did they used to house? Well, but it's taking K2 of two schools. Okay. So, so the Bthoon kids
from K2 900 900. Wow. Yeah. Okay. So, it's essentially the same model as the Beacon Cove and Lighthouse in Jupiter. Um where they they it's okay. That's a lot of little kids in one spot. It is. It is. and and and lighthouse is a
very interesting environment, too. You're right. Um the the K2 um you go, you can see some of the progress on it. It doesn't look that um it looks pretty far along, quite honestly. Um that's why I say it'll be done by the about the new
year. Um historic Roosevelt, well, that project is still underway. We obviously discussed a lot of that this uh this morning already. So, if you want to scroll on to the photos, you can kind of see where we're at. Um, that building without the roof is the gym. That's the
the thing we were can't do all the rest of the stuff until we can get it that that piece approved so we can get moving on. There's a picture of the new two-story building um uh directly adjacent to the um historic gymnasium. So, the historic gymnasium obviously we
took the roof off. So, what did we retain? Just basically the exterior walls. exterior walls, the roof joist will maintain those. They need to be repaired in the foundations and uh yeah, the openings, most of the openings. So, it's basically this the shell and everything else is going to be new. Yes.
Okay. Correct. Was it supposed to look historic or modern? No, it's supposed to keep the character of the It's more of a uh I think a history instead of an architecture before. Yeah. It look like it. Yeah. And
it's Yeah. As you said, it's an occupational issue. It's it's a community history more than an architectural example of of historic architecture. Did notice we started to tie in the colors with the historic colors that are come down the road. You can kind of see it there with the grays
and the burgundies that of the old Roosevelt High School. Um Okay. Yeah. Uh and that building off to the right is the um I don't know what we call it now. It used to be the welding lab. it garage bays, um that kind of thing. And and will continue to
be an adult educational facility. Okay. Um uh Jud is very proud that Grove Park, we recently had the school dedication in early April. Um and it was a it was a wonderful ceremony. It was a they they
really do. you could see the students uh and the uh administrators how much they appreciate the new facility. Um and again, you look at the finished product and say if you didn't know the story in front of it, you look at the school and say it's beautiful. It's
wonderful. Great job. So, and then um this this part of this month's uh report is is a little bit more in-depth than um in past months um because we just wanted to remind Darthy how much we love her because of all the
work that's ongoing. And now that we can say it's Darthothy and David and Maris sitting behind her and you see the projects underway. These are some of the types of projects, mods, re-roofings. That's it for me. Was that
re- roof gravel on top? Hokei looks It looks like it. It looks like No, it can't be gravel. I don't think we do gravel on roofs anymore. Really? It's got a 25 year war. Hurricane.
And it never happens at the hokei. So I mean I am curious as to why that was allowed to be a gravel behind it. I I'll defer. I'll let uh No, for yeah, for a followup, I'd like to know that. I mean, it's the first gravel roof I think I've
seen of the district in a very long time. Well, usually we coat over it. It's a coating with modified bitment, but then you don't cover it with gravel that's loose, right? That just seems to be checked into. I I'll get I'll get you a response on that. Okay.
Okay. Kind of looks beachy. Little sand, palm trees. Yeah, but I wouldn't want to see the cars in the parking lot after the hurricane comes through. Well, I hope the cars aren't in the parking lot during a hurricane. So it Yeah. Okay. Check into it. All right. I think
of it. Uh hopefully. But that looks like a really heavy texture. It is. All right. We're down to followup. Uh any any other questions for in progress? Okay. Followup. I don't think there was anything to talk about. It was sent to us.
We did new member information. Um John Chesher. Yes, sir. Yeah. I wonder if we could get a followup on I think it was last month Mr. Sanchez says he's going to meet with the economic council regarding local.
Mr. Sanchez on? Yeah, I'm still here. Um, no, we had a meeting with the economic council um I think it's what two weeks ago now, something like that. And uh the meeting wasn't about wasn't specifically about local preference. It
was about their recommendations to help move the process for payments and and and process continue orders. That was the the primary purpose of that that meeting. And so they gave us several recommendations which we'll share with the consultant that Leanne mentioned
earlier. Um at towards the end of the meeting uh one of them did raise a question about local preference and um I I need to it was very short conversation about it and I want to follow up with them to get additional input from what
you know what they think but right right now I don't have a a lot more to report because like I said was just a very short conversation about that issue and um so we'll be following up with that. Um so there's there's a lot that's coming down from the federal and the
state on this issue that that um that will impact us. So I think it will be wise for us to um see how the session ends uh the legislative session ends and um to combine that with getting
additional we getting from economic report back on that Okay. Thank you. Anything else, John? No. All right. Um, we did member information, so that
was okay. Any other discussion points that court members want to talk about today? Agenda? Uh, um, Mr. Michael, just uh as a heads up uh for the May 1st meeting, if you have quorum problems, I
do not know if I'll be able to attend. And if I do, I will have to leave uh probably by 9:30 or quarter to 10 for a client meeting. Okay, Francesca, glad you mentioned that. I will also not be able I will not be able to attend May
1st. Okay. And just as a reminder, we will get back into the June uh cycle where we are one week um ahead of the board, but the board in June doesn't meet till June 20th or something like that. No, June is
early. That's why we're meeting the end of May. Here we go. June 6th. I think it's June 4th. June. Yeah. I'm sorry. You're right. You're right. And it's July. We get back into the normal. June 4th is our board meeting. That
means that meeting 29th. Yeah. May 1st and May 29th. Frederick, I stand corrected. Yes, Mr. Chairman. I'll be out on the 1st as
well. I'll be out of town. Okay. Can I please? Anyone else? Won't be here on May one. We did. I'm going to be I'm going to be a half hour late. Okay. I I have a meeting. I know how
long the meeting's going to take. No, no, no, no. It's okay. We'd like to know now so we know what we're doing for quum. Well, they'll they'll let me talk in for that first half hour and do all the the reports and stuff so that we can uh well make sure that we get if when Mr. Burgerer arrives, we can get on with
the business. I might have to be a half hour late every time. Enough of the quorum. We had everybody here today. Yeah. 13. Fine. All right. Nice. Okay. Um, approval of minutes. Anyone with issues on the minutes?
Very good. Minutes. Okay. Thank you. Minutes are accepted. If Virginia says so, they're accepted, right? They are. That's it. Great. You have you have comments on the minutes? I I think I I think I was in trial at
the last meeting. Okay. Uh court report went to the board and we haven't told staff anything special we want for the next specific meeting. So it'll be our regular agenda. Been a couple of things popped up during the meeting. Anything else by court
members? Okay. Thank you. We are adjourned. Everybody. Thank you everyone. Have a great week. Take care. Darcy. Yes, ma'am.
To figure out why I could not get in. It said I was not invited. We were not invited. I'll see you next month. Pleasure to meet you. That's what it said. I wonder if I got missed when you were putting the link, you know, putting everybody's name in. I'm
checking there. Let me see. had a little bit of stuff going and I'm glad you're just discussing where we're going for lunch. I've got you in with two different hotels. I have you invited twice.
And it's saying I wasn't invited. And is there a way that I can't hear you with the noise in here, Virginia? After I get back upstairs. I hope I don't have this problem. Yeah, this is that was just very weird.
I'm going to send you an invite for in a little bit and we'll try it again. Oh, all right. when I when I get upstairs probably in about a half hour or so on Wednesday on Wednesday. Byebye. are going to the board have to
essentially they're going to be emergency policies that are gonna that deal with current policies that are going to strip away anything that is relates to diversity or any type of persistent basis.
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