oh yeah okay we we were just quiet we're just oh there's FR we will get our meeting started here we have a quorum and we'll start off the meeting
with attendance Dorothy please Dorothy Banes facilities construction Holly Office of the general Council Michael tubiolo facilities construction David Dolan Facilities Management David cork Barbara Myers Construction
purchasing uh David BRS you David BRS facility construction REM ring Rand Construction Group John levenson rail Enterprises representing zovich architecture and Warton Smith general contract trishan gford bless staging and
construction Brianna Walker the whites company George instruction Head Court instruction b list office of Inspector General James Campell Chief Operating Office Santa Patricia Neta Architects Ricardo Gonzalez with RG Architects
Nicole Haron bar and bar construction Carson Proctor with proor construction darthy on rine please okay we have John treer John treer pres cork Michael galand pres cork Michael
Guida pres thank you Virginia Ferris present Francesca Wares present thank you and we have our newest cork member France makabu Gordon present I'm actually trying to
find the building right now okay if you want I go out in the hallway and W out in the parking lot wave okay and we've got a somebody's phone number ending in 72 can somebody respond if they have if
they are on by a phone number if they're listed as a phone number ending in 72 it could be Elon but not wearing a tie so we you know and we have Mr Sanchez I'm here good morning morning
okay we have a quorum we will keep moving um I don't have anything to report under the next item for cork memb is anyone with a conflict of interest today or have been approached by a lobbyist about anything we're reviewing all right hearing none any
changes to the agenda by anyone okay public comments I guess that has to be in the room so anybody in the room public comments okay hearing none let's start our consent agenda FC hi just want to let you know this is
Gloria branch on the phone I'm just driving back from Tallahassee oh wonderful thank you uh fc1 yes John Gan please pull and Mike
weer and me too michaeler okay got it fc2 so we have we do have kelan wants to right no I thought that was Michael Guido FC you wanted fc2 as well no just FC one okay thank you
fc3 yeah that would be me treasure okay fc4 Bingo gelfand let's see all right then we got uh fc5 pc1 G
okay PC2 [Music] treasure PC3 all right need a motion by move the items not pulled to go forward a
[Music] second I'll second it a second all right darthy please David Porter yes John chesher yes Michael galand yes Michael
Guida Yes Virginia Ferris yes Francesca Warnes yes France makabu Gordon yes thank you okay uh fc1 John chesher go ahead start that
off yeah this is on the drinking fountain the miss drinking fountain I uh pointed out that the contract says the CM shall be responsible to the owner for the acts and omissions of his subcontractors that's right in the
contract and the reply I got back was the fountain does have value to the project for which the district must compensate the CM I I don't agree with that and the other thing is uh it was stated that the
contractor's contingency that is included in the GMP is intended to cover mistakes made in the bidding process I do not agree with that I don't see where it says that
anywhere those are my comments question I had to go along with that was the drinking fountain shown or specified anywhere in the documents was it on any drawings or in any spec it was on the Civil drawings it was yeah okay which is basically a water
line out to nowhere but it's it was not on the plumbing drawings and was not in the specs and and the specific type of model was not specified civil drawings showed there was a f and then the the plumbing drawing should have picked up the spec for the water fountain and
didn't correct so the water line then is not in question it's just the fountain itself so the water line got installed correct out and got stubbed up and then nothing to hook up to because nothing was specified or shown on the plumbing drawings right okay and the plumber usually stops 5T from the drawing is the
general rule so they didn't think to look so it yes there was it should have been coordinated better in the drawings and the CM should have also um coordinated the drawings between it and the process so there's a couple thing couple errors compounded but um in the end if it was an item that wasn't a
clear defined scope that's what the contingency is for um to use that for something that's not clear one other thing David um this is a $42 million project we're paying the CM I think close to $3 million to manage
the project and he's getting $2 million in profit and he couldn't just say excuse me and buy this himself that's all I've got okay uh
I I wanted to add to that was um did the water fountain need electric as well or was it just a tempered water or no it's not it's not a cooler it's not electric not electric so all right seems
excessive [Music] for the cost for one Fountain well we did some research and uh it's actually um below the retail price of what the supply houses are charging for that so we we did get the discount from the plumber included in there that was
attached to the I think it was attached to the respones right no further comment on that one so you can see the the model that was used here not cheap it looks like it's excessive for what we really
gu looks like Parts it'll break and the the price typically in the 11 to 12,000 range mhm because you can see it's pretty pretty oh yeah it's impressive it's heavy duty yeah it's got to last you
know 25 years out there in the Sun and kids beating on it and all that kind of stuff so we can't get a cheap product Michael Gan you had pulled [Music] this yeah um one of the questions I had
was I appreciate the comments regarding the price I was a little concerned on that but um but that's where we're at um on the west area item number one um the added of a playground and shrinking
other playgrounds for cost control of playgrounds um how is that comparing to other playgrounds and other schools but we'll still have all the Fe of the other playgrounds in the other school it's mainly the the um uh so we
actually design the playgrounds after we start construction on every modernization in New School uh we have an allowance in there to work through that so we we get the principles involved we have risk management involved and we have vendors proposed on different systems and different um
different basically Arrangements of the different parts and pieces of it components yeah um and then we we allow the principles to have some leeway of picking which one they feel the best as long as it's within the price range that we're looking at so and there are some standards that they that the components
that go into it there are some standards that they have to stay within uh certain pieces must be there or certain variations of certain pieces must be in in the unit so this school is on track with every one else it's not getting more or
or alternatively less correct all right um with reference to item number two golden uh Ro isn't an elevation certificate normally obtained when you obtain [Music]
survey I have a question whenever I can talk let me know it's Gloria Branch okay um yeah one second let's finish this question then we'll get to you so this is modular project um so I I don't know all the details of the
surveyor scope as far as what was included and what wasn't included but our our project man determined that it was above to go back and get the study completed um guess I would D really think that when the work the school was originally
constructed there would have been a certification at that time on the boundary survey and presumably the asts and if this is within those boundaries not why it's it's not a boundary survey Fe survey is a flood plane
survey contractor did it right so we had our survey but the contractor verifying that the flood elevation is compliant above the flood elevation this is for modular relocation project so when they brought the modular unit in and set it in place they had to do a survey to
ensure that it was sitting above the flood plane but would the survey for the school itself have uh the elevation certificate and this would be within those boundaries no no no the certificate is
only done of a of a building a slab what's already there yeah it the existing conditions that probably had topos on that showing what the existing ground elevation was and that'll tell the contractor how much fill he has to bring in to jack up the modular to get
the slab up above the base the base flood elevat the design flat elevation so when that original survey was done those modular weren't there so there was nothing to measure was there um I don't know if Miss Branch had
an item on this one or if not um I'll proceed then on number three Park will the specifications The District Master specs be change to accommodate [Music] this yes that's that's part of what it
was was changed um and it's already changed I believe um in there so it was a model that they outdated and no longer sold and they upgraded to a new model so um yes it's been updated then the Del the rental for community
meeting is there a reason why we couldn't use some other space I mean Pine's just down the uh down the road and there's other community spaces $2,000 for a meeting I'm not sure which one which
item is that Michael number number8 this is the meeting that was held December 2023 and we needed to provide wayfinding signs and temporary lighting right and we were we were not yet done with
construction but there was a community meeting that was going on um that was being held um the school district itself was holding a meeting uh to support the community and let them know that well
community meeting I'll leave it at that and U in getting there was what darthy referred to is that U there were additional support needed to make sure that the site was Secure and safe so that when visitors showed up on an active construction site that we had
everything safely uh cleaned up at there the lights may not have been on so we were bringing in temporary lights that kind of thing there a reason why this is coming up a year and a half later approval we're trying to do the
close out for this project so we're we're going through making sure that all the paperwork's cleaned up and that's why it came up but yeah that's but your point well taken we appreciate that comment as well yeah just C being if we would uh to see
that um I presume that if something like this happens again that we're not going to be having you know work in a constu meetings in a construction site yes um how do
I that's the goal who knows what happens but that's the goal I have a boss he has a boss yes we try to make sure that we we limit those those uh uh environments yes um if something like this happens again I
will very loudly object the whole whole process on something like that um the last is on the uh number nine the easement um is this an easement across schol District
property or is this an easement on some other property I don't know exactly Clint yeah yeah Clint um no it was we didn't know where FPL was going to drop their Transformer when we started this
project it evolved during the construction of the project and a determination was made by FPL where they wanted to uh put their Transformer so what we had to do was provide them an easement so they can always access
that Transformer anytime they have to work on it so that's that's why we had to do this easement for them know was we couldn't do the survey until after they told us where they were going to put their Transformer are they requiring asement
now whenever they put a transformer in they their service line from the public area onto our site that up to up to the Transformer um in virtually all properties if that is their service line right up to the Transformer they do need
to have access when we generally Grant easements on virtually with with legal through virtually all projects so more often than not as Clint's referring is we like to get that work done ahead of time we like to get ffel to tell us exactly where they wanted in this
particular case as Clint was saying they really didn't they didn't get it to us um until well into the construction so identifying that location once it was in place and we had to do the easement at that time all right thank you Miss Branch you had
something I did sorry I'm driving um I have a question about playground in general as a substitute that the like the new playground at Blue Lake for the smaller kids this is just kind of a warranty question like the door is supposed to be self-locking it won't close it's can you go back to I know
Moss built it um and have them come back and fix it because these are little kids and that's just a general question yep the playgrounds do have a warranty and forgive me I I'm not sure if it's any more than a year um I don't really know the details behind it but usually the
playgrounds are warranteed through the contractor for a certain period of time along with everything else on the site that's why I say year um right but if there's a de a latent defect like a latent failure we have the ability to go back to our vendor after the fact
and and try to get them to replace it so if there's a door lock that's not working it could just be wear and tear and it may not necessarily be something that is um under warrant yeah the teachers just said to me I think from the gateo it it wasn't
supposed to be self-locking because it's the you know kindergarten first graders and it's not I can clearly see it but I can talk to you that on another on a side you know different day but I just was curious about the warranty I mean I know there's a warranty in a certain period of time but you know I just was curious that's all thank you
absolutely okay um anyone else with items on fc1 yes uh David I wanted them uh for um number five West acreage no we talked about that hold
on number 10 Del R full service [Music] um with the piping cast iron being repaired um what kind of repair was done they replaced a section of it could you explain that a little bit
more Dorothy Clint that during construction we discovered that the existing facilities weren't adequate in the renovation of the
gymnasium that that's where this took place was in the ren it was a renovation project it was under concrete and we didn't understand the condition until we started construction we had to replace sanitary
lines aligned to the service that the city provides us and um it was just in bad condition it just had to be replaced there was there was no uh there was nothing we could do it was we couldn't leave it like
that and short of cameraing um every line in advance which is something I know we've internally um Mr guo we've kind of been going over questioning whether or not um on existing properties where it's old
historic whether the um the forethought needed to be there and will be there going forward to consider whether we would camera align um to verify its its viability um it's not something we generally do because like we like to think that most of our
infrastructure is relatively new and in good standing but yes we we kind of looked at it and acknowledged that if in fact we're working on an old site Historic Site there's a good chance that we might have challenges and I think on rosev Hope as an example Roosevelt full
service I think that's something we did acknowledge uh differently I agree I agree with you Mr Dolan um I just want to make a statement for the record that U if I can make a recommendation to the board uh that they they assess these older schools with cast iron
piping maybe over the over 30 years old and do an assessment of these properties and and see if they could do the repairs such as uh CIP cast in place piping is is a great solution that could be done and I know
you guys have done on previous project so I just want to make that for the record and recommend to the board to add that to your budget and assessments and we even have projects now the maintenance department does um pipelining projects separately
for that exact circumstance that you you hit a perfect time of that 30 to 50 year window we might replace it at 50 but if it's it's older and and degrading at 30 what do we do between 30 year 30 and year 50 and we know our maintenance department
does have certain projects that are you know pipelining types of projects perfect thank you so much no further comments and my experience has shown in our area buildings older than 1970 are going to most likely be cast
iron that's that's about the timeline I have found on other projects where PVC came into existence so okay anyone else with items on fc1 all right if not I need somebody to make a motion on
that I'll make a motion to move forward for approval to the board okay second second by Virginia any other discussion I wondered whether you wanted any of comments attached to this
recommendation think we have to wait for the vote to DET well we've had the motion and a second and without comment so um I suppose our board report could make comments if that is something that somebody wants uh but I think that
should probably be part of the motion so we already have a motion we have a second and so if there's no further discussion darthy pois please okay Mr Burger has joined us since we started this discussion I don't know if Tom have
you heard enough to vote on this or I I do not believe I have okay Mr Porter yes John chesher yes Michael galand yes Michael Gua Yes Virginia
Ferris yes Francesca Warnes yes and France makabu Gordon yes what's the correct way to pronounce that you said it right okay thank you okay that's all of it yes all right thank you all right we're
down to fc3 John chesher yes this is Grove Park Elementary this is the one that was pulled last year for lack of uh backup documentation they've resubmitted it
again um they took out part of a request but they're still asking for um escalation for the equipment and insulation I guess it was a sheet metal that took out but again this doesn't include any relevant supporting documentation in my
opinion um it was two parts the equipment price increase they included a uh dayon proposal their sub their supplier um where he wants an increase of 51 almost $52,000 which is
12% and his backup they provide a press release from the supplier that had announced a price increase of 5% so the 5% increase would be around 22,000 rather than the 52,000 so that backup uh doesn't support
the price increase and in response to that staff said well here's some other uh price increases in other parts of the country that they got a 12% increase but that's doesn't apply here uh what we were
provided was the press release that said there's a 5% increase so that's my objection to that one the other one is uh even more bizarre I guess it's they're asking for $119,000 increase for insulation subcontractor price
increase and as backup they include uh special projects installation I guess that's their installation subcontractor they included their proposal which shows here's my price before here's my price now I want $199,000
and the backup they provided is I really don't understand what the point of that is it's a general insulation company quotation um with an expiration date of December 22 and a ship date of October
22 and it totals $643 and then they provide the exact same quote again or I'm sorry with the exact same dates and all they did was change some of the prices and the changes in the prices shows an increase
of $835 so the backup for their $199,000 increase is a $835 strange pricing proposal I understand it says School pre price but to get my vote on this they need to
provide the backup from the installation supplier that shows hey these are the prices they quoted us when we did it and this is the price that they quoted us when we went to order the material it's as simple as that and they didn't do that on either
one of these um items so I'm going to vote note on this one obviously so just a a couple um comments so the um sheet metal part of that that was it when we brought it last time we had the cost escalation and the design
change so we removed the design change from this so it was a straight cost escalation this time so that's where that sheet metal went away um as far as the um the supporting docks for the first one the the D Dy is the supplier there so they're quote um it is
the revised quote um the the Cress release was about stock items that they had on the shelf and if you remember this time this was you know where we had that extreme cost escalation so dyin was saying that even they built something sitting on the shelf they were going to
raise that up to 5% that's not not what we're talking about here though what we're talking about here is custom made equipment for each school so we you know when we order air handler they make it for our site it's not something we just pick off a shelf um so that's um wasn't
the best backup should have been um uh probably some other other industry standard um items I'm there sure there's all kinds of information about that time and place of what the the market was doing um but Dyan did provide a revised quote and that's what they're asking for
in that first part um the insulation um I'm not sure if Jud has any more comments on that [Music] um Michael on your on your uh comment about the Shelf
prices that's what the 5% applied to the press release doesn't really say that it says it applies to all new orders received on or after August 31st so I don't know how you going to add the cab out that it was only for equipment on
itself I I believe it said stock items and that's what when we looked into it that's what they meant by stock well the um when we talked with the uh with the subcontractor about it um that was the discussion was that that
those press releases are more for stock items not for these custom things um but I will like to point out that while the while the first of the three backups for the industry increases was the dyin uh press release there are also two additional ones talking about hbac
increases you know upwards of in some cases 38% since the previous year so we we included more than just one backup to to show that the industry was in was showing increases the uh you're you're focused on this 5% but that is that is
an industry uh uh uh press release backup not the backup for the actual price increase the actual price increase is the quote the the backup information that we've asked our contractors to provide showing that the industry at the time of these increases was happening is
one where the Dy says 5% but then the uh the next two show a a much higher percentage overall 20% here 38% there from 3 to 20% so there are there are many other backups there actually three articles that we provided as backup for the hbac items and then if you look at
all of the items that you're referring to on insulation a lot of those have uh uh you know Blue Notes at the top that says hey this is an estimate on basic items but it's not Project Specific this is just an example to show that we've had price increases from one to the from one time to the another uh yeah the
insulation guy other than his actual price increase quote going from uh the original price of um I apologize the original price is 155,000 to the upgraded price of 174
which is the $199,000 uh change that the Sub sub contractor provided to Florida Mechanical at the other information is just examples of backup and letters from the industry to to the um insulation supplier from since
2021 2022 that whole time period showing increases increases increases increases and it's been happening was happening all the time and that this was just between the bid and the um you know and and them being able to write the contracts and buy the the prices there
were additional price increases also the additional backup we provided to you that that is listed here about the 12% was from a was from a uh was from the internet where we found it that was not related to dykin nor related to uh Florida Mechanical it was from a different contractor who was showing
that that a price increase that happened of 12% in Minneapolis for the uh the industrial cooling heating uh Dy products in I believe it was March or May and then another 5% increase happened in August so in this time
period there were there were historical evidence of many increases so um you know just the actual physical increase of our items was the $551,000 and the $199,000 for the SB subcontractor Florida Mechanical so I hope that
helps well Jud it sounded like you were doing the research for the contract yes yeah he should be actually providing you any kind of details I'm just looking at what he provided you I know unfortunately right here we have um I wish Thorton had been providing better
uh support but really what this money is all for Florida Mechanical who's the SB subc consultant who does mechanical for for the project really Thorton is getting none of this money so all this money is being held up from uh the subcontractor not from the contract
contor so yes I wish the contractor was providing more help we're doing what we can to to give the information that we can find um but that's what's going on right now question I'll have for staff um when we got into the construction inflation
problems did we establish kind of a policy by which the contractor would have to submit information to get the escalation in cost you want to talk about that well my my reason is we've done this
same dance that John's gone over a number of times yeah and I think our policy if we don't already have it should just tighten up to say no you want an extra we want one page from the supplier saying drywall prices are going up 88.2% as of April
1 real clear we've had different backups that we've accepted it's something like that something from the supplier we've also gone to the Federal Reserve type thing where it shows cost escalations between this state and this state and it
actually gives you percentages I mean you can enter your dates and it'll show you cost escalations um there's different research online but but generally there's something published in the industry that gives you an idea and we
have asked all of our contractors asking for escalation to provide us back up from some resource I would say we we we adjust our policy to make it that onepage letter it's got to come right from the supplier or the manufacturer and here's your escalation and here's the day it's going
up period we won't have these debates anymore it'll be black and white and staff won't have to do any research which you shouldn't have to if somebody wants to get paid for that extra escalation prove it yeah I mean I don't I don't disagree um I think that we do have a one pager
that we came up with with um of of the math of showing what it is um and we have a revised quote in this case but no I I think that's a good moving forward is a good way to do it unfortunately the market isn't what it was um but this is a hold over from that and the challenge
being of course um the timing of this it's great to debate this thing now shame on Thornton it's however many years later um but when it's happening live and and a decision has to be made as to whether or do EX accept the product with the
escalation they have to order it the contractor will have a tendency to want to shy away if the if the tone is we're not going to accept it unless you get the actual letter um you know it could delay the project it could take six
eight weeks for them to get U some sort of communication out of the supplier to say it's it's moving forward yeah I guess I mean I grew up in the industry and I mean my parents contractors and they would get
months Advance stating you know in three months prepare to pay this much extra for drywall this much extra for concrete um it's not something that's usually done in AAR where you've already purchased it and it's like oh okay we're going to charge you more I think in this
particular case the one of the issues is that the number was identified a percentage was identified and the actual increase didn't match the percentage so there was some communication from the contractor in advance to say yes you
will you will suffer a price increase um I I can't speak too I I follow follow the staff's lead on on the question of yeah I mean I'm not I'm not even I'm not debating this one at all it's kind of a Lessons Learned and what do we do going forward to make it tighter no and a lot of times we do get that communication at
providers backup and I think you've seen that in some contractors where they said hey we need to order this by this is going to go up and get that notification and we have time to make that decision we have all the communication backup between the CM and the sub and the sub and the supplier as backup which helps
support it in this case we just don't have that backup I understand that for this one I'm just saying going forward I just think we need to simplify what staff has to do and what pork has to go through and it's like if you don't have validation from the manufacturer that you knew you were getting a price increase before you bought it we're not
paying the extra I understand yeah Michael gan so the purpose of the of the contract is to shift risks if you would and you know we adopted a policy years ago to adjust
for certain unanticipated risks which now are perhaps to be anticipated and one of the questions is you know do we go back to by but alternatively if the contractor
wants to shift post contract the risk to the owner the this school district then they have an obligation to come up with the documentation especially what is being presented as a unilateral
change yeah we I think we we agree with you and and you know yes we don't want to have them pre contract anticipating that if we're not going to give contractors the con you know the understanding the the recognition of um uh price escalation
they'll just price up everything and every price will get from every sub on any project will be 25% more than it should be because they have to anticipate if we're not going to give them uh an escalation so we we agree we
we we think we should set some sort of standards by which they must uh meet um in order to uh comply and I don't see that as a a problem especially going forward so in a related matter just
driving down to the ultimate small Point um how many of these products do we get come in from outside our boundaries merland looking at China
Mexico Canada and component prices going to start to Skyrocket [Music] now yeah I don't have an accurate account of what we get from where um I know that our our Master specs are
designed around where we can um more localized and um even United States type of products just we don't have problems shipping from other countries but you can't do that in all cases so so um there are definitely some products that
are coming from Canada and Mexico and and China that will have terrorists and we have no idea the impact right now at least I don't and same thing with Europe because I know we talk um a lot of our HVAC equipment maybe the equipment comes from America but a lot of the components
are coming from um European uh Union Nations uh that are challenged so yes we we don't have a a very specific break down um because even components might be holding up uh the actual uh delivery of
a product uh it will be something especially our projects that are starting right now in design and getting ready to go into the gmps that we're monitoring heavily and uh relying on our CMS and asking questions about specific items and and trying to lock in pricing
when where we can that kind of thing so um yeah we're we're we're looking into it and trying to stay ahead of it but we don't really know what's going to happen yeah as we move forward then on contracts and changes to the extent that
these prices are because of tariffs and yes you know a lot of the items you know are shift from Indiana or Ohio whatever but they components are primarily from overseas I'd like to start seeing uh some type of tally as to what these
costs are because we're going to have to accommodate them down the line that's [Music] all the projects we want we'll just have to see how it plays out anything else on this
one need a motion on fc3 if there's no other comments move to go forward but I'd like to be sure that these call minines are captured for the board darthy usually does that in the board report because the board report is
usually a little more extensive than the minutes right and I just want to make that point that we these are very good comments and they really do need to be captured so thank you Dorothy and I move forward I need a second second on Tom
tomber was that you no yeah I seconded okay very good all right any other comments discussion all right Dorothy polish please David Porter yes Don chesher no Michael Galan no
Michael [Music] Guida did we lose Mr yes yes Tom Burger Yes Virginia Ferris yes
Francesa wores yes France maabo Gordon yes so we have a six to2 for the dissenting opinions do one of you want to provide a short uh explanation that we can put in with the
motion well I could just say that there was no supporting documentation to support the added escalation increase okay short and sweet I'll that I'll just ask Dorothy on the comments um
the at least my request when we start tracking increases because of components that are imported and looking to the impact on our budget okay thank you Michael I mean not to play economy but I'll go one step
further I think you're going to start seeing some price gouging with uh other us companies that now realize that they've got more market share Mr Porter I am absolutely shocked a shamed to be sitting with you
that you would think that some folks would take advantage of this and isn't that the purp of having a pure unregulated market system which we supposed to have shocked absolutely
shocked next that's my goal to shock all right fc4 Michael Galan you had commented yeah um was the media center out of action for 500 some odd
days no FCC before um were adding 537 days and he was wondering was the media center out of action for 537 days and it's not necessarily representative of go ahead you want to explain that
because yeah depending on the scope of work they try to work around that there was parts of time where where it was down during that time but they work with the school of testing because the media centers are used for testing so they make sure during those times that it's available for use and in and out
depending on the scope that they're working on so these are very complicated um projects the media center ones and uh requires a lot of cooperation with the schools and sometimes they get they get pushed out um yeah and some of these are some of are like delays for per for
inspections or something go ahead J um just uh I'm very familiar with this I worked with Joseph a lot to try and get a good understanding of it and the the issue here is know that the this is to avoid the media center being down because the air handler itself feeds the
media center and the um the discussion with the contractor was that in order to make this uh replacement done in the summer after they received the modified equipment we had to extend the their contract non-compensable because we didn't have enough time to make it to
last summer so it had to go wrap around to this following summer so we didn't take the media center down for weeks at a time to get this done so all it was was basically delaying the installation until the following summer so they had you know the operational system so they
could use the media center yeah everything everything stayed intact this is just they delayed the installation to the summer so it wouldn't impact the school and the media center that's why it's non-compensable they basically stopped work and waited until they could get all this stuff done and are tackling
it all this summer thank you apprciate the efforts that had to be undertaken to coordinate that the next question what like that the system was in Ence de assembled
re-engineered so that would fit in the space um there wasn't another option as to uh enlarging the space that was going not certain why um from my understanding with them
is that uh there wasn't enough space in the mechanical room to just um to get everything installed as they originally were hoping to uh once they got up into like the attic spaces and everything for the vavs um and so that caused this to
have to be re-engineered back into a uh multizone unit instead of a single zone that's being fed to variable um Air volume controllers um and unfortunately in these in these older buildings that are being renovated you don't always
have the luxury of just um enlarging spaces without tearing down walls and everything else and really impacting the the school spaces so we try to work within that uh to keep number one cost down so as you can see the the added cost for these changes is only uh the
$54,000 really this has become a change order due to the uh length of the delay that we are uh providing them non compensable days to get into the summer to so they can complete the work and not be hurt for their substantial [Music]
completion thank you right Michael you want to make a motion uh Virginia uh I just have a question as to how you secure the U media center and it's um it the items in it during the
hot humid Summers do you have Standalone units dehumidifying protecting the books and items yeah so depending on the situation that they do have what they a lot of times they'll do is they'll plug in a portable unit to get some kind of dehumidification so it's stays within
line um there's also surrounding units that they can open up and and help feed the space so that things don't get um yeah right it won't bring it down to 72 degrees but it'll it might be able to keep it closer to a 78 degrees with
dehumidification going on so that we don't have the mold uh potential mold growth thank you move to go forward give a second oh second okay Michael Gua thank you any other comments
discussion darthy po please David Porter yes John chesher yes Michael galand yes Michael Guida yes Tom Berger Yes Virginia Ferris yes Franchesca Warnes yes
France yes okay um Michael gelfan pc1 I saw Holly picked up on the name uh coordination has that been taken care of name I'm sorry I missed it I don't know which one he's pc1 yeah I know but
there's a whole bunch of files so which one Mr Gand um you had written a memo that the names were not uh matching one of them was uh was one of the roofers as I
recall that you have there so I guess Barbara it's whether your team followed up on that oh okay yes yes um this is I see the comment comment verify [Music] Miller I am going to say yes or these
would not be included in here but I will follow up on [Music] that um I I'll make a motion uh of no objection subject to staff confirming uh uh name coordination as
recommended by Council all right have a second second by Virginia pois darthy please David Porter yes John treer yes Michael gelfand Yes
M yes Tom Berger Yes Virginia Ferris yes Francesca Warnes yes France yes Gordon yes okay uh PC2 John
chesher yes I guess this is a new construction manager for us um be I haven't seen them before and I was a little concerned about their backup and their GPM a couple comments I'm still going to support the item but
I just hope this this doesn't continue uh for one thing they hadn't named the superintendent there was two superintendents they were going to put on the project and normally in fact I think the contract requires that they're supposed to name the superintendent and the GMP was only a
month or two away from when the project was going to start and they did not name the superintendent I didn't like that and then they I pointed out that they added uh extra cost $3,000 to some of the bids
for something called a textur payment system and the response back from staff was oops yeah we'll take that we'll get them to take that off should never been there should have been caught before and the most concerning one is
I've never seen this before with they didn't name who their biders were they just put down bidder a bidder B bidder C and they finally identified who they awarded the contract the subcontract to but I have real concerns not knowing who
the biders are um the comment from staff was we have found that identifying the biders allows the non- awarded subcontractors to contest the final results
I'm curious about that and another reason we should know the biders is if they're an SBE bidder um I think that's important for us to know so so just a comment there if um we do know the biders we just didn't have it in the support documents we have access we got
we received all the bids from the contractor so we have the actual bids uh with who bid on it and we can map it to the A and C items not all contractors do that um so we yeah we have full transparency with with those items uh it
just wasn't in the GMP summary that has that I've never seen that before have you does anybody else do it that way very rarely I've seen it um and what sometimes they'll they you know yeah I've seen it very rarely but um
occasionally well I'd like to see see put on the GMP that everybody's going to see it's a it's a public record isn't it anyway yeah once the m p gets approved or goes through it's a public record at that point
yeah um we can make it make this as a point going forward as you're saying Mr chesher that we we insist that the documentation provided the public documentation provided does in the future we insist that the contractors uh
identify the sub each sub on the bid tab um just is a practice thank you is that it John yeah that's it I I'll make a motion PC2 move forward to the board without objection second second by Virginia any
other comments discussion arthy David Porter yes John cheser yes Michael galand yes Michael Gua yes Tom berer Yes Virginia Ferris
yes Franchesca Warnes yes fr makabu Gordon yes thank you okay that's through all our consent items and we're down to staff updates okay um Dar do you have the ability to play that video or is that
not work I I don't know if you have that yes sir um I'm just boarded my plane so if I tag off I appreciate it if we got through all the agenda leave
don't give up your day job it's my 30th Anniversary so we we got some time enjoy it we have AUM still terrific thank you so much did you send me a video chatted the video the link to it
okay um if if we can't get it to show up um the only thing that I wanted to mention on my from my uh oh there we go yeah great
[Music] [Music] yes what school is this the school at Aron Michael I
[Music] [Music] and who is the um the guide on
this or guides was there supposed to be sound that we did didn't hear they're not getting guys could not hear the sound no starting over again okay we'll just close that out Dorothy okay I'm sorry but uh we will we
will post the link um it was it's a video that is um uh from prepared by the school district's Communications Department on the brand new um ardan School uh named the saddle View Elementary Colts
um it was an interiew interview with the principal and she was talking about some of the spaces and and um how it's going to impact the students in in the community um and that's really all I wanted to update was the say Mustangs no uh that's actually that that's sorry now
what you see on the screen is is um my slide presentation but before I get to that one I'll turn it over to Michael do you have any staff comments no ju I mean just the fact last month we had our um Opex uh conference which was very successful we got to meet with a lot of um of our partners and and talk about
how we can better serve them and they can better serve us and it was a a really good event so um and we uh we look forward to doing doing it again and uh having even better programs um u in the future so excited
about that I'll just comment that the the principal for saddle view should be just a little more energetic that's one that comes out of that video yes she dwan is a a dynamic principal and she's she's wonderful so um yeah just one thing to slow her down
we have a new cork member this month um we have not formally I thought we did this no no she just in she was trying to find us we've had the pleasure of of of meeting um uh France in in uh a more
informal environment we were kind of coaching her on what it's like to be uh a cork member um but yes as we we we'd like to welcome our newest official cork member France makaboo Gordon thank guys it right appreciate
it um and we've we've already um warned her um what is it the phrase was drinking from a fire hose you know that there's a lot of stuff you you know I I don't want to blow Sunshine but there's a lot of stuff that you cork members know review see and have experienced
over years being cork members so we know that we we don't want to scare the new ones away and tell them you know there's a lot of stuff that will come at you um and uh it's it's a matter of time and picking it all up so um we welcome you to our
team yeah but we don't hear fish anymore fish when there's some fish yeah F Florida inventory inventory ofes yes yeah we don't we don't hear that anymore we took care of it last month last month last
month last month I was in trial sorry that's okay okay so that that's it I think that's it for for updates and then um in progress all right my my in progress yes this this uh our our staff our team puts together the
slide presentations and uh that first one I think that was the P Central is that right you is that oh it's Jaga the Jaga Mustangs okay umh all right moving on
again I'm I'll try to zip through these These are these are our numbers for the month um uh go ahead um you're always you all everybody who knows uh this slide presentation is online so you're always welcome to go online download this presentation and you'll note all
the uh projects upcoming this slide of course is for uh for cork members to know what gmps are coming forward some of which are um the the ones that'll actually uh uh go under
the the two million or under uh contracts and whatnot so um I can't read that so I'm going to assume you probably can't and it'll it's a mental note for me in the future um the only thing I can say about the fact is we have such small print on the
development uh bullets is that we have so much development going on we try to fit it all into one slide made it way too small to read um as you'll see there the design and GMP Pro projects that are
moving forward um uh what was the one um anyway I I did have a comment that one of the projects that's coming up oh no it's on Dorothy slides at the end okay go ahead um out there that about Jerry Thomas it says the CCNA GMP is
that designating our 10 pre-selected yes sir okay yes um um I'm not going to read through all these but these are the updates for the all the FCA projects there's a number of slides uh lots of schools with
FCA work still ongoing and we'll continue actually it's going to probably get even more intense because uh we have a lot more with fewer Scopes in the remaining years and you're gearing up I guess for summer work already we are as a matter of fact um I we we're not I
don't know if we're ready to necessarily issue it right now but we're about to yeah this week we expect to issue the letter to the schools we've already coordinated summer school locations summer camp locations and that kind of thing so y um so there you go darthy sliding
through those uh facility renewal projects um okay uh saddle View Elementary uh the pro progress is moving forward um you'll notice from the the uh the photos um we are again I'm just gonna say like last month we're on track
to be open this summer um I think we've done the first lift of asphalt in the main parking lot um last month you can see everything's dried in and um I think this month we don't actually have any um inside photos but
it's not un not unlike last month which was uh Framing and drywalls ongoing inside I'm assuming we're out of the long lead time hold up a project problem yeah they're actually the fpl's on site they are energized already um AT&T's
ready has installed what they have um they're well ahead on those items yeah uh so there's really it's all on the contractor now to get it done so like switch gear used to be like a two-year lead time and air conditioning was a one-year lead time all that's kind of gone away I have yeah I was to say
somewh it's still a long lead time not two years though um it's more like 11 months kind of thing and the contractors are are smart on this one on these projects like this one and and we'll get to Windbrook um a lot of that stuff they they plan ahead of time you know we did
we I think we've even gone through uh with cork on early buys for some of that stuff we have but if you've got 11 month lead time on switch gear and the contractor in the GMP is not approved and you know for 15 months before need to open right and what West Riv that
West Rivier Elementary which is under construction we'll get to in a few slides that one was one where we ended up delaying it the year because we knew that where we were starting with the the lead times on on equipment we weren't going to be able to make it and have everything trying to jamine it together so it did it literally missed an entire
year so um um Pine Grove um this is a project uh I uh where we've done all of phase one which is the whole new school was built and renovated to the buildings that's
the Z part that you see there and the down the end of the two bu at the bottom of the two buildings we renovated um where you see on that top part is the parking lot that's under construction that's where the old building used to be so that was demolished that's that's the phase two project that's ongoing now and
that should be open um within a month or two um couple of photos of the zoom inss there's a covered walkway that's been installed obviously now getting towards finished product Windbrook Elementary also another
elementary school that's um been modernized not new but modernized um the students are being um uh taught at uh our holding School our um off-site campus at um um Crestwood Middle School
um this work is well on on path to be I think they're actually looking at uh sometime in miday for substantial completion for this project um what you'll notice is that there's an a new building in the back a big the big white one and then there's a building just
adjacent to it that's an existing building that's uh been renovated as part of that and then the the the asphalt there that's the playground area so they are certainly on track to be open um this summer for an August uh
Grand Opening as well so which schools are opening this August it's going to be the Windbrook that that's cool yep Windbrook sad view sadd view okay and I think
that's it okay James yes right because usually it's Furniture is the last one and it we can see James um he's got a nice head of hair right now but usually at the end of the summer it's a little more gray so okay uh the last modernization uh I wanted to touch on
was um um West Riviera Elementary and and to be honest with you my next slide that's all the details of what's being built um right there on the next slide I I don't think we've ever actually presented to anybody what the site plan looks like those of you who are on selection committee might be familiar
but this is the design this is the project that's going forward um you see a big white building up on the top there that looks like a yeah kind funny shaped thing that's the new building it's a new twostory classroom building and then down on the bottom right to the right of the circle is um um I think that's the
media center right there existing existing Media Center that's being renovated and all the way over on the left hand side is the existing or maybe it's the other way around maybe that left is the media center and the right is the cafeteria um not 100% sure but anyway I wanted you
to see the reason I wanted to show the plan was because these uh Aerials are more zoom in of the detail this is the um the Tilt panels for the brand new two-story building um they they've been uprighted you can see the bracing in place
they had a tower crane on this site yeah wow I don't think I've ever seen a tower crane on any of our SES um this is renovating um I know it's the one that's closes to the the angled piece which I think is the cafeteria um and then this is the
renovating uh of the other building which I believe it's the media center I'm I'm assuming when they're done they're all connected by walkways they will be they have covered walkway connections there's the chiller yard that's being that's uh built as well and the P
picture on the bottom right looks like it's the uh renovating the existing one of the existing buildings all right historic Roosevelt um the project continues moving forward um as you you you've heard us talk was a
new two-story building in addition to the shop or whatever the lab and the historic gymnasium they are all um well underway um I believe we are going to be bringing a uh change order for the gymnasium um in coming months that's
what we're working towards um uh redeveloped scope but there you can see the down the bottom of that photo is the existing historic um uh school that's our phase two and I think uh I think it's known that we've done the selection
committee for our architect and for both our architect and our semar contractor I think our architect is reeg um Architects and our semr contractor is Perle construction P also did the other they're they're currently working on the
on the phase one piece up there on this house and there's a a better view of the work that's gone on the gymnasium is off to the right you can see the roof is off being replaced uh the building in the back left is the new two story building
and that little squat building in the in the center is the lab okay other view yeah other views from the from the neighborhood some of the Interior work on the um in the
lab [Music] okay and then we get to the fun part um minor projects these are projects that are in design and procurement and I'm I'm proud to note the third bullet down from the top for those of you who are
sitting in the room you all know the joy of coming to our parking lot at in Rivier Beach um we do have a project that is moving forward towards uh implementation to uh redo the parking and drainage so it's like driving on the
moon driving out of the parking lot it has it has its Tendencies we have a a regular update of our pothole uh filling um is is that what Dorothy's gonna do retir it's a fulltime
job every morning she she's gonna be busy only gets filled before cork meetings you know that other than that it would be discussed a lot um and the next slide is the those projects that are under construction
you'll see a number of of of them that make reference to multiple locations modulars we have um a number of modular projects a number of Marques um all ongoing you see a few handful of roof projects um earlier we talked about relining the sewer piping I got a couple
of projects down there Spanish River and Wellington High School um those are when we talked about that 30 to 50 year range um those are examples of that got media centers up in the top here's some photos from our um our digital Marquees and our modular project there
on the left and um in school school police has got their renovation project underway so and that's uh that's it for me all right any questions for uh staff all right follow up anything on
followup yeah David um I wonder if we could get an update on the first item there it says uh all policy changes are currently on hold until the contracted consultant has completed its policy and contract
review I mean I guess it's apparently it's been awarded uh to this uh consultant and what's the schedule I know we were told it should be done in August but I just don't want August to come up and say oh no
no we could get an update every once in a while how he doing that would be helpful well I don't know if Miss Evans is on um but uh Le may be able to identify the the timeline as far as this
is the auditor that's going to come in and look at our processes um okay thanks Dave for the the recap I talked to Dave earlier he knew I'm working on budget work right now because all the department meetings are happening tomorrow um and next week so I'm focus
on that but the um we we've got it's right now sitting on my desk to do the consultant contract we're going to have cars and Ingram they spe they have a specialty group that does construction audits but what we're asking them to do here is come and do a process review this is something that was requested
from The Economic Council actually The Economic Council wanted to do it themselves and um we wanted to do it inhouse with an audit firm because a lot of the processes that go on right now um are coming from an audit that happened
years ago and for those of you that have been on cork for a long time you may remember when cork said this would not be good the audit committee said you have to do it and the board sided with the audit committee and put a lot of the things in place so we're hoping that by having an outside audit firm that
specialized in construction processes um getting their feedback will hopefully help um the approval process for some of the changes um with our procedures and policies so they're going to compare what we're do they're looking at my department in treasury they're working
at legal um purchasing constru ruction um diversity everybody that's touching it they're going to review a single project from start to finish and compare that to what they view as best practice and then the district can review that and determine whether or not we want to
implement those things um they're going to look at the proposed contract language policy changes they're just G to give us a good overview of where we're at um and they will also be meeting with members from The Economic Council that Express this so we're we're trying to do a thorough review um and
see what kind of feedback we can get from them that should be starting any day negotiations are done I'm just completing the contract language that needs to go to purchasing and John just so you I I know we um we've uh we've talked about it in
the past yes the policies are ready to go to the board so the moment we can pull the trigger those policy changes would go presuming that the audit doesn't say oh you know what else you should do you should add on to to it that could conceivably happen I'm not
saying that you know I I think it's I think the policies are good as they are but when the auditor comes in and evaluates um those three policies there could be some updates so just just to be forewarned and also in addition to that
there are a lot of other things that staff has done that we would like to implement but we are we are holding back from implementing we've made we've wanted to make Chang we've worked with purchasing and legal
and have put together some changes in contract that we'd like to implement but again same premise yeah this this whole process should not take very long it we're not envisioning this is going to take months and months the whole up right now is me getting the contract over to purchasing the goal is to have
that done today and then it's how quickly they can get here and they will be coming and meeting with people on site then they'll be doing a lot of virtual calls um I I don't Envision this is going to take I mean the whole goal is supposed to take less than 30 days
this is not a long process yeah Mr Sanchez yeah good morning I just want to add that uh you've heard the term The Economic Council has um weighed in on this we actually have a meeting with them on um March
21st um along with several contractors are going to be coming in um with their list of complaints or recommendations about our change order process and our our payment process as well so we're going to be we're going to be talking to
them getting their input so they can uh so that could be communicated with the U with the orderers as well I'm not sure who who that is that that that noise is not coming from me that uh somebody somebody need a view phone
or something I yeah I never want to tell my boss he's bad it sounds like you're in the car yeah but that's that's that's not that's the background noise is not me though not sure where that's coming from we can hear yeah we can hear you
fine we can hear you fine so okay all right so I just wanted to let you know we'll be we'll be meeting with the like I said The Economic Council and those contractors in um in Cork if any any cork members interested in coming you're more than welcome to have to come it's uh like I say it's the 21st I think it's
at uh 2:30 in the afternoon 2:30 in the board is that a is that a publicly noticed meeting it's not a publicly not meeting it's not a it's not a meeting for the the board members elected officials it's a meeting with myself Dave Mike will be there superintendent
will be there and we'll be meeting with the um the other people that that mentioned before and the only reason I mentioned you offered up to Court members we wouldn't be able to have more than one there or all of a sudden it's a publicly noticed Mee meeting of two Court
members maybe maybe somebody will run to represent cour I I think I don't I this is Leanne and I I think it would be better to let staff have this meeting and then we can report back to you um on what happened
because we we want to keep this as as small a group as possible so they can have some candid conversations yes I will say this though yeah I will say I mean because there's a there's definitely conflicts between what the contractor wants and what cork
wants and um from what I'm hearing so you know we just need to have those conversations okay very good thanks Joe Virginia yes I'm I'm just really curious this is the first I heard that this was
brought about by the economic counil and I'm I'm I that's are good idea so I have no problem with that but I was just curious if they were questioning something we're doing is there a reason that the Economic Council was coming forward yeah
this this came up as we were working on the referendum and we were doing the sales tax and PE I I know I went to one of the meetings to answer questions from the Economic Council and repeatedly they they had questions um at one point um which I will never forget that somebody
said we had too much oversight um so we we need to address some of the questions they have have and The Economic Council and the members of The Economic Council while we appreciate their PE their feedback um they they don't necessarily get to set School District policies and
procedures but we do want to take into account the concerns of members of the council that are complaining as as Mr Sanchez said about payment processes and change order processes and this is what we're doing with the audit firm is not an audit it's a an audit firm that's
providing a process review for us they're comparing what doing to best practices that they see throughout the country so it's really not an audit we're not going to we will get a report that talks about best practice versus what we're doing but it's not something that we have to implement there's no
findings they're just giving us some additional information and I have no doubt that that the results of that will end up being shared with you um yes with it's ready thank you thanks okay uh that was discussion about
follow-up so I think we handled followup anything else on followup by anyone okay um on the agenda our next cork meeting is April 17th so make sure your schedules have that
noted and and then a reminder that don't we we then meet in may we meet very early because May is tce in May oh yeah me two meetings in May week of May and then the last week of May for the June
yeah because May of course for everybody's uh knowledge is the graduations and so the board likes to get their work done before the graduation ceremonies because they do three a day so it forces us to meet a week earlier I think we only get three
weeks between now between the April and May one so it'll be uh Fast and Furious okay um any issues with the minutes by anyone good minute and I compliment darthy and whoever's doing
the minutes also they're very good done very well thank you okay anyone else no comments on minutes then they're accepted cork report same thing darthy prepares that and she sends it to me and I take a look at it might make a comment or two and then that get shipped off to
the board or their review prior to their main monthly meeting all right anything specific someone wants for reviewing at the next meeting for staff to dig into I don't think I've heard of anything we have specifically we talked about the um
escalation and where the materials come from may not be for the next meeting but certainly okay anything else by anyone all right we are journ thank
you thank you thank you good day everyone e [Music] e e e e e e
e e e e e