for for good morning everyone I don't want to do D impress all right everyone in the room and online 9:00 and we already have a quorum
so we can get the meeting started um start off with attendance both in the room and then darthy will announce online darthy starts off darthy banishes facilities construction paully Han Office of the general counsel Michael tubiolo facilities construction David
Dolan Facilities Management David Porter cork Barbara Myers Construction purchasing John cheser cork the corner please Le friend software Construction Construction Maris Canyon
construction ran Ray Randolph Construction Group John levenson ra Enterprises representing zovich and Warton Smith Carson proper property construction Bob Liss office of Inspector General James Campbell Chief Operating office Shan to verdex
construction Jim Milan verdex construction uh Colin Stevens fex construction Sean M Core Construction Core Construction okay darthy handle online please Michael Gand present thank you chadric McCoy
here Virginia Ferris here Francesa Warnes here Kevin Wilkinson here okay and I'm just checking on Michael Guida okay I didn't think he was here but I wasn't I was I thought we let in a
Michael Mike there were two Michaels but they're both Michael gend oh they are both Michaels okay okay um Mr Sanchez I'm here my my way there ah okay going to be here okay okay and then there is a phone number here
I'm not sure if that's Miss Branch Bruce Alexander good morning everyone oh okay thank you we go all right thank you all I have nothing to report as a next item on the agenda and so anyone with a conflict of
interest today or have been approached by a lobbyist about anything we're going to review all right hearing and seeing none uh I'd like to rearrange a little bit of the agenda if cork will indulge us um I
think any of our speakers and out side people discussions like with the police chief and with Mr Sanchez uh I'd like to push up in the meeting to right after we've gone down through our consent agenda PLL items and then we'll go back
and have our discussion of the items that we pull anyone have an objection to that all right I don't know that Mr Sanchez is going to be available um he's heading here he he is heading here Joe yeah don't don't you don't have to
change the agenda for me I I'm GNA stick around for the entire meeting okay all right then we can stick with the agenda um as we have because the next item up is a police chief and discussion of that oh want to go with that yeah okay okay so the agenda is accepted as
is disregard previous conversation um all right let's uh yeah police chief Mooney good morning everybody um thanks for having me I'd love to have a kickoff at
the uh the first thing on a Thursday morning being the the the guest speaker I appreciate it um I just uh I was speaking a little bit with with Mr Dolan uh about coming to to speak with you all about some of the things you might want to hear not want to hear questions that you have for the police involvement in
our construction projects and whatnot um first off I want to just kind of give you a little background on where I stand in this this whole process um it's it's still a learning curve for me even three years in because I'm still trying to um make sure that we're doing
the right thing on some of the old assessments that we've done on some of the campuses and and anything obviously that that we do from school police and our insight has to do with making sure that we have the safest campuses possible for our students and staff so with that being said um things change
sometimes and sometimes our best practices and and even statutory requirements change between the time we do an initial assessment on a campus whether it's an upgrade or a brand new build um and and sometimes there's things that we' like to try to to integrate into the project after the
fact which doesn't always work real easy um but it's it's always in conjunction with uh Mr Sanchez and his team and and the school police assessment team we we try to make sure that we're consistent in offering um similar security measures
on all of our campuses the more similar we can be the better however as you all know with the uh different facilities that we have throughout the the district uh and the county is uh there there's a lot of variation in the different schools as they stand some are a lot
older than others some brand new some uh that have been refurbished uh some that need to be refurbished so those projects are always ongoing for us to do reviews of those things and we work in conjunction with the campus um administrators themselves on some of the
requests that they have sometimes they're reasonable sometimes they're not but sometimes they see things in the functionality of their campuses that even as the Security Experts on this um we may not recognize right off the bat so in in saying that um I know that we
had some things that pop up uh even over the past year we've had changes H we're always reviewing incidents that occur over you know Nationwide and and even further than that to make sure that we are making adjustments where where necessary um you know one of some of the
projects that we've put in maybe not construction per se uh but things as simple as installing window film on it on the glass windows of of schools that didn't have impact resistant glass we learned things from you know incidents unfortunately school shootings and that type of thing where there's
vulnerabilities on the campuses that we maybe didn't think about um something as simple as having a glass door leading into your main lobby of your admin building may not be the smartest thing to do because it's easy to penetrate right into the the perimeter of the campus um the way that we kind of put
our plans together and what we like to see is we kind of work from the outside and work our way in and then work our way back out so perimeter security is very important I know over the past couple years we' added a lot of fencing to our campuses um different different
mechanisms as far as uh building out vestibules and all of our front offices for our single points of Entry uh that's kind of dictated by the state and actually the they've changed the rules more in the past three years um than than any kind of legislation that I've seen I've I've
been in the business 30 years doing this police stuff um and and literally the changes that Doe has put forth on on campus security is they've made more changes than I've ever been able to see legislatively done in in any one you
know one topic uh coming from municipality our our rules were a little bit different coming into the school setting it's it's it's kind of a learning curve for everybody because you really need the input from people that are impacted day in and day out so there's just a lot of of collaboration
that goes into how we put things together any kind of changes that we make um our tech people trying to learn what's the the latest in greatest equipment that's going to last the longest um I just from from access readers to the the alarms uh radios that
we're installing in in the on campuses now whether it's new police police radio systems or Radio Systems uh camera systems that's that's a real big one um and last year we integrated a project that didn't really have anything to do with construction until it did and that
was the implementation of metal detectors on our high school campuses which ended up leading to projects that that involved construction oversight um in regard to establishing new walkways uh covered walkways sidewalks and additional fencing and or or um building
certain walls here and there that that would allow us to be able to streamline our entry process so that we could be effective and efficient with our metal detector projects um I mean there's a lot of site specific changes that we have to make or or at least present for
changing and and some of those they they pop up as we go so I I can say that um I I understand the the dynamic of trying to do a change order on something but I can guarantee you that anything that we're doing from the police side we're not going to ask for it if we don't
think it's going to be in the best interest of everybody that's on that campus on once a Project's done um again I I talked with Mr Sanchez and Mr Dolan quite a bit about the different things that and how school police kind of plays into what you all do um so I I would
rather kind of throw it out there if you have specific questions or anything in particular that it's like a pressing issue uh we' like to be partners in this whole process you know not to come in and steamroll and just hey this is the way we're going to do it without any explanation that's not how I operate at
all um and like I said so I that's kind of where I stand in regard to the security projects that we have and how they impact our construction projects um but I'd like to just kind of throw it out there if there's anything in particular you'd like to hear about or or or know about I'm more than willing
to answer any questions that I can I'll uh I'll throw out the question that has come up over and over um I don't think any of us have a problem with what gets done for security and we're all for that it comes down to after plans have been
reviewed and accepted building department accepts them contractor goes out and builds it and then we get a $40,000 change order to add six cameras and 500 linear feet of conduit have to feed those cameras so it comes down to I think however you conduct review process
and who is doing the plan review process and yeah I agree you're not going to see every possible incident in in a set of plans but somebody familiar with plan review um would probably pick up at least 50%
of what we're getting possibly as extra change orders that only happen after a walk through buildings that are up in place so maybe just address plan review and how that process works and the the qualifications maybe of the person that
you have in that position to know that they're really qualified to pick up these things well I I can tell you from the get-go we did have a different person who was involved in the plan review presenting the plans and putting them together and doing the review on them um it was
officer Martinez who who was had a construction background in addition to uh extensive seped training and he was doing that however he has left the district he's been gone for about a year at this point so a lot of the reviews that we're doing are are kind of
preliminary suggestions on safety we would need cameras but the technical aspects of it uh I to be honest we've been dependent on vendors to try to put them in place um the the actual in installations and that type of thing our
officers and reviewers of the projects are making suggestions more so than truly reviewing plans as to where we want equipment to be put we do have a security U safety security manager who is Mr Edwin cnor he is our kind of
Resident expert in regard to how how the systems work and where they need to be run but at this point we have to we have to depend on facilities and and their team and and vendors to help us with the actual insult the things that we're suggesting be put in yeah and I want to
add on to that so just to get you get an idea of the volume of work we're talking so I know a very small portion of what we have comes to Cork through security we have four or 500 active projects right now in security um so there's Chief when you touched on some of those and a lot of those want to talk about
like the window film was something that we didn't put in the public saying that these windows aren't protected because we don't want that to get out right so but now we have at least some level of protection and those that we could talk about a little bit but there's a lot of things like that the less data out in the public the the better right so you
know there's a ton of volume of work we have constant weekly meetings with uh security and construction and maintenance and with um user groups uh principles at different levels talking about what options work what doesn't operations it's constantly changing um
it's not uh an easy thing to to manage so we have a team doing it but that team is spread thin and to to um like life CH Chief money said it's about that coordination we do make efforts to communicate with every Department that's involved but that's that's a tall task
and you will have some stuff like that but um I mean we we are making efforts to try to get more into the plans ahead of time it's just not um something that happens overnight that's by the way that's my fault um from it's great to have Michael here now um on my side is
that uh when uh in years past we were trying to catch up and get our facility renewal projects lined up with security at the same time and whatnot now Michael's team does a much better job of organizing what projects are coming up so that we can reach out to school
police ahead of time and it's not for lack of their response or anything like that now now you'll see far fewer uh of those changes that um we've been talking about um but often times as Chief said I
think we'll see changes when they are um mandated by the state or mandated by recent other occurrences where we glean better information how to secure our students those are changes that as you said you guys are all support even just incidents that happen within the
district we we take lessons learn and monitor that and and maybe hey maybe this area the school we need to monitor better maybe we need a card re here so some of that changes it's on the Fly it's ongoing every week we talk about it so it's it's very fluid and dynamic I I can appreciate that but it
still comes down to you know we wouldn't issue a building permit without having the the drawings thoroughly reviewed by people experienc at reviewing plans for Code Compliance um to me security is extremely important and so I think we should catch as much stuff at the
beginning while it's on paper than out there walking the site we wouldn't expect to add you know 20 tons of air conditioning to a building because mechanical engineer missed it and and had to go out and walk the job to figure out that more air conditioning was needed that there is a
preventive uh Advance process and I just think we need to work towards that to have a plan review Department under the police department that is experienced people at security systems um to catch as much as we can we're not going to
catch it all we don't catch it all even with construction sometimes it's too complicated a process Michael gelfan you've always brought this up you got any questions or comments you still on you're you're
muted sorry about that thank you very much uh Mr chair and uh Chief I appreciate you coming on in and working with all the schedules particularly my own be here um the chair has brought up a number of the concerns that I have had um
it it it does not sound as if there's an effective planning checklist for these items and from your comments um that you know it's some of this is is just on site and from a construction
perspective that raises many questions that it's not just change orders and the costs but also the effect this um my suggestions is that you have someone that's actually CH trained in Land review and at this point because
we're continuing to see these issues and this is not just a transitory matter but this is literally years and of course that goes before uh your Ascension to to the Chief's position um at least for a a
a a certain period of time to have someone doing a second level of check as to what comes through um in my business I deal with communi some of them fairly large and dealing with these security
issues constantly that they have um and this begs for an additional level of oversight now I know that that costs money it takes labor but you know got to put it to the the citizens of this County I mean if if we're going to be
having people walking around with guns all the time then we need these types of protections um you know is is what I'm suggesting something that can be uh implemented I I would say from my
standpoint yes um we would have to work with facilities in regard to that the the input that our school police does right now has more to do with with the asks not the technical aspects of the installtions you have do have people
that are involved in that to know where certain things run where wires have to be run and that type of thing but I I agree with you I think an additional person who has that specific oversight to be able to or or skill set to be able to look at what we're asking to implement and make sure that it's in the
plan properly I I agree with you I and that would be something that we would have to work with our facilities team because I know if they should lie under us or under under facilities you know from what we've heard this all comes back to the police department and you know on a roll call
we constantly hear that there's someone here from the Inspector General Department uh not saying that there's anything mischievous or or malop here but in terms of administrative oversight um this would appear to be something
that the ig's office would make a recommendation on in terms of efficienc and admin meeting administrative goals to have this type of Staffing in place I am somewhat concerned on hearing that um
we're relying on in ense vendors and Facilities Management Facilities Management um has acknowledged that this is not their expertise right um so it it appears particularly with the discussion about
where wires goes and things like that um this this must be done uh you know within a relatively short timeline I appreciate also the team approach to M to matters but I will say that my
experience in organizational governance has been is that teams frequently refer to the first person who speaks the loudest as the most table so you WR there you've probably been through that
and see that um we need someone that has oversight on that um onto a perhaps a a more Global issue um as my clients are dealing with security and as you noted you know looking from the going from the
outside in and then the inside out um we're constantly looking at Perimeter issues and as I am walking into governmental buildings and seeing observing so that I can learn and bring back to my clients the lessons that they are implementing
um they have very very strong perimeter control these days um which I don't see in the schools part of the problem I acknowledge is that you've got uh Fields things like that but to a certain extent that's no different than the issues that
my communities have that are literally square miles uh in size um you know what I'd be looking at is the school Police Department of putting it to those who need to budget and otherwise that if they want to have that type of perimeter
security this is what the cost is and laying it out to them one of my concerns is is that we're just surrendering to it's just too much to do and that's not acceptable especially um you know in the last few weeks as we've seen that
Educators and educational institutions are being targeted uh State and National were undermining our children and we've seen how that creates targets and you know if we're going to allow people to
continue to Target our finest um we need to protect them thank you Michael so what what what what can we do in that regard and um not just some you know well I
maybe less than the same as person at the room but these are concerns that we're seeing na wide well I'm I'm comfortable with the approach that we have in regard to assessing and
reassessing and from the standpoint of the the police side of it um we are constantly reviewing what went wrong at other places Andor what ifs on our campuses so that's a that's a constant
battle but as far as coming up with the plan plans I I believe we have good plans in place I and I will go back to Mr Dolan and and uh Mr tuoli they've been outstanding and trying to coordinate a lot of projects that are in
the queue and and like Michael had said there's over 500 projects that we have that that need to be done and it's a matter of resources to get them done not not monetary resources but but the actual people to come in and do the work so the headache that I have and the
heartburn that I get is the delays in getting any of these projects up and running or or completed for that matter so it's it's you know yes there's room for improvement there's always room for improvement and we consistently say that our entire security and safety plan is a
layered approach it's not just cameras it's not just access readers it's not just fences um we're involved in everything from training the staff to know what to look for uh how to how to um how to how to identify threats on their campuses how to respond to threats on their campuses there's a multitude
the things that are going on but in the in the in the background are these physical projects that need to get done yeah um all important items we're looking at just the construction side here and yes that is a
part of it but um that's where it starts with the planning and if we don't have a good site then it all goes to not um are there you know we talk about resources
it sounds like big problem is having the resources in terms of personnel are you breaking requests to the superintendent for the resources to tackle this I I'm I'm willing to discuss it
with them I I can tell you that just recently we had a discussion um regarding the the actual projects that involve our access readers and our cameras um we we've got a lot of a lot of projects in the queue but we the
systems are old the access readers are older um they were they were the Cadillac back in the day but there's things that need to be fixed and there's things that need to be reworked so we have talked about getting the consultant in to even see how what's the depth of the pro of the problem because we're
continuing to add things onto our systems without making sure that we're up to speed with with with today's technology so to speak and and the district has grown quite a bit and the number of people that are impacted by those card readers um or the number of
people we put on those card readers has started to create a problem so there's things like that that the systems themselves are are currently we're looking into reviewing that to see what we can do in order to make sure that when we do these projects moving forward everything's going to be working
appropriately and some of the the resources that we're talking about are on the vendor side um getting enough vendors that can do the work so we we can line up a project fund it get a permit send it out to Bid And if the vendors can't keep up with it then there's not much we can do we've gone
out multiple times with all of our bids to try to get U more vendors in the security aspects depending on what program it is sometimes it's been successful sometimes not um recently we're able to increase our um camera vendors so now we have an adequate
supply of camera vendors and even them even though we increased that three times what we had they're all buried up with the amount of projects we have so it's just a large Vol because we're competing with everybody in the industry in construction right now that's very busy so and everybody like you said is
looking at enhancing their security from so it's an industrywide thing that we're struggling with vendors to try to get um enough there um and I if I may go back to one other topic um Mr gelfan and in support of um Chief Mooney the the
issues that um this committee has brought forth in the past why are those change orders and forgive me but why are we bringing $200,000 change orders for security um well into construction why are those sorts of things happening um I
want to say not onone wood don't think I'll be proven wrong but they don't happen as as much or to that magnitude anymore simply because we do have again I'm gonna toot Mr tuo's horn here he's come in and really made sure that the
design process does have um checks and balances internally that um for example in the past uh school police may not have known when we were anticipating the construction project to go out to bid or when it was supposed to start now
there's a lot better communication as to where those projects stand in the timeline so that school police is made aware if they're expected to respond in a timely manner in order to address uh the design they have the dates they know
what they're living up to they know the expectations they've also heard that you yourselves as cork members were displeased with the late nature so they do take it personally that they make sure they're on top of things now again that's why I say Mr tuel's management of
the schedule and um the effective processing uh of these projects has made it easier so I don't think you see those 200 $1,000 typee security change orders you might see a a $6,000 change order that's understandable those are as Chief
mentioned so I'd like to think that we have stepped up our game not as Chief said not to say that we're done or that we're we're perfect we certainly do have opportunities to grow and expand and do a better job of of addressing all those needs ahead of time but at least from
the time from you mentioned the process I wanted to make sure that it's it's understood that we have dramatically improve the process from years past and from the construction side we have added quite a bit of staff to help manage the security loan projects and we've we' split it up so it's dedicated staff just
working on those projects we used to have two individuals uh now we have five and we actually just had one start this week so we've increased our team to try to make sure those projects get implemented and from the um technical side that's where Like Chief money mentioned um that's what that's on us in
conjunction with them but that's primarily where we take the lead is how to get things done and make sure it gets implemented correctly and um the the the backbone of the system so um we're we're heavily involved with every project getting eyes out there making sure it's gets done correctly
so it's good to hear that cooperation and and particularly the additional staff on on all the plans um you know one of the questions keep coming back to is is resources and budgeting um do you
have the wish list that's been presented to the superintendent as to what you think you need because you know what I'm hearing I think all of us are hearing is that there's a question of adequate resources and perhaps uh implicit in that as
priorities and in my world unless you ask you don't get it well again from from our side we are um Mr Sanchez has been a great um advocate for um the operations side for for construction and making sure that
we're looking to uh upgrade uh prioritization for us is is very big deal as a matter of fact we kind of glossed over it but um the operations team facilities and school police uh along with a few other departments meet
weekly Mr Sanchez has a weekly internal meeting with all these departments to try make sure that we are prioritizing our needs we talk about the the individual details of a project sometimes but oftentimes it is
establishing what's coming next Who's you know who's working on which projects so there is an active uh prioritization going on can it be improved oh no question no question and are are new
things being added in to the list of priorities yes certainly and and we're we're pivoting with those things when they when they're brought up and part of that discussion on that weekly meeting is you know looking at the marketplace and what new uh features
are other people doing what products are out there that we can possibly put in schools and we review those as a team is it going to work for us um how much does it cost how quickly can we implemented that kind of stuff so it's a constant everchanging battle to try to improve security and we just can chug away it
and make progress every every week well Virginia go ahead uh Chief Mooney I really appreciate you're coming in and and speaking with us and answering our questions um vendors have been mentioned
several times and I'm wondering are they part of the plan review process or are they just brought in after everything has started is there a way to bring them in um when when the plan is being
reviewed it depends on the scope so there's a few Scopes that we do that they are part of that process but for um cameras card readers and uh fening they're not they they do what our assessment says so well is there a way
to bring them in for the other items I don't know if that's helpful or not um I think it's it's better to have a few people that really know the expertise on it they're not trained in um seped in school security like um our school
police officers are that have the expertise in because it's specific to you know a school building is different than an office building and you need different requirements so everybody has some training The Architects are involved uh but yeah it's a team effort I don't know that it'd be helpful to get the vendors involved they're already so
busy with just doing the work I didn't mean all the all vendors I mean any um that that might have change orders coming any vendors that have brought in change orders in the past but I think
those change orders come in based on school police and staff walking the buildings at that point and deciding wait a minute we missed five or six spots we need to add cameras there we didn't we didn't think about those I don't think that's a vendor
thing I thought Chief Mooney mentioned that it would the the vendors were talking about camera placements and uh card readers no we we have additional vendors in the queue to be able to do those
installs the the the locations of of where we want those are the recommendation of the officers and those that are trained with the seped in addition to our security Personnel So when you say we walk it after the fact or oh now we're into we're into the uh
construction phase and we walk the property and go oh my God we forgot to put one a camera in this location we're we're not involving the vendors in that conversation that's that's the boots on the ground looking and going oh my God either we missed it or we didn't but
like uh like Dave said um I believe that I believe that things have improved over the past couple years but I can't talk about the projects that were in the queue before I got here we've got projects that have been ready to go for years and years and years we need to
make sure we have eyes on them again before they start them if they've been sitting in a queue for a couple years and now we're just getting to them there could be things that should have been updated you know two years ago when they did the initial assessments so I think that if there's lwh hanging fruit that's probably where it's at to have even us
take a look at it to we have everything in place that we really want before we start the job thank you so from a vendor standpoint we also do get them involved as far as the technical aspects because we and as well as building CO Services we have those conversations about the
oneoff situations that require unique Solutions we talked to vendors about what's coming up in the marketplace how do you see these you know when is this card reader going to get phased out do you have a different solution that kind of stuff so there is constant communication with the vendors uh just not on the location of the different
parts and pieces and I would do want to to um stress that our vendors are good we do appreciate them and they do offer up some some insights um we had one recently where a a a two-dimensional plan said put a camera here and point it
in that direction vendor went to put it in and said reached back to our team and said hey guys I think I need to put it about eight feet further down because there's a big tree in the way so it's gonna be pointing right at a tree it's going to miss your view and those are
the kinds of things they're they're little oversights they little catches so our vendors are are good I don't want them I don't want this to appear as though they're they're not helpful they're not useful but but as she said we do go to the the the boots on the ground our own staff to make sure that
the everything's being valed I just want to clarify for cor and and everybody else because I think a question I'm not sure we answered clearly is at what point in the the development of the plans do we s submit
the plans to to school police and school police marks them up with where where the the the camera's going where the C reader is going and then who's doing that and what that what is that person qualifications so is I don't think I heard clearly who that person is and
when that happens yeah so what we do is our spa take kind of the first blush with the design team uh based on what they've done in the past just as it so at least there's something on a plan so so Spa will mark up the plan uh no that we they have discussions with the Architects the architect marked up the
plan The Architects puts the drawings together with card readers and cameras in place where they think it's appropriate got and then the spa takes that plan and meets with um school police and they discuss that plan and look at it is this right do we need to add some take some move some so at least there's a baseline so you're not marking
up from scratch and then those plans gets Incorporated before it goes to permit and then we do another round once we get in the field to see if there needs to adjustments so okay that's on the big projects yeah the individual I think that's if I'm hearing correctly I think that's what the question is on the
big projects and then U so who's that individual at school police who does that is that Edwin okay you know he's got five jobs so so so so the follow question is is Edwin the right person and if he is the right person or do we
need more than more than one Edwin do we need multiple edwins to be reviewing this to make sure it gets done better than what it's been done in the past and a consist is it better to have a consistency with one person doing it or is it the kind of skill set that multiple people come out come with the
same result I think that's also volume I mean you know one architect can do maybe you know one house and 10 Architects can do 10 houses yeah all right so so I know Edwin's experience and qualification he's he's a pretty good guy and he knows seped and
he knows all the stuff he's been through all the training so the qu the next question is do we need more than one Edwin um I know from a staffing standpoint um school police has assigned two different officers to take over hansel's role that he was doing to do the assessments so that's freed up Edwin
because Edwin was doing that too that's freed him up a little bit I know Edwin's put in some requests for additional staff for next year but yeah it's I would say that having um the duty spread out would helpful but you have to maintain that expertise because Edwin does have that construction knowledge
and school police knowledge so it's very specific to understand how the impact is going to be um so it's it's a specific skill set that's needed and understand schools so okay all right so I think as a as a homework asign we can take back and have discussions with Chief Mo talk
about whether or not we need to have some more additional support we're in that we're in that budget development process right now with the district so and we're are asking for additional positions for different things including on school police side do we need to look for additional do we need to ask for additional resources in regards to plan
review is the question we we have we have put in a request for additional support Personnel for Edwin shop um for this budget year moving forward um it was not specific to plan review it was more to get him out of the Weeds on the
smaller projects that he helps to troubleshoot so he can focus more on the plan reviews so I mean we can take an overall look at that to make sure that we're we're asking for the right thing to make sure that the that the issue is uh is addressed appropriately and the resources are there to make the the
reviews in a timely fashion it seems like you got enough volume that one person could be dedicated to just sitting at a desk and doing plan review and doing markups of the AR text drawings from that experience point of view uh and then getting it back to the
architect so that it shows up on their electrical plans and where conduit needs a run where they need power where they need low voltage um and that'll just help cut out a lot of the a lot of the change orders which obviously takes time and disrupts a job Michael
gelfant um just a preliminary matter um septech what is the acronym before good point we apologize SE Ted I believe SE Ted yes crime prevention yeah crime prevention through environmental
design is seped and U so just and so I heard what Chief money said which I I I agree with she so Edwin cunter is the person we're talking about does a great job but he's he's getting pulled into a lot of small things as well I mean I hear about an issue that happens at a
school and then Ed will say I'm going to go right out to the school and look at it and try to address it so if we can if we can hire somebody else who takes care of a lot of those small things that can free ofone to to do more at a higher level things that uh and maybe that that helped solve the problem as well so I
think that's the direction that we're we're leaning towards so here I was going to uh thank uh Mr Sanchez and chief Moody I think for the commitment to ask for proper personnel and I saw GL uh pop in there for a minute and then
quickly go go dark on us but got a feeling she's watching there she is I'm sorry I just joined the meeting I had to conduct interviews this morning so I'm I'm jumping in the middle of your conversation so you'll have to get me up to date if you need me we're spending
money money money while you're here uh on this this is a segue for both you and chief Moody um how much uh are have we seen held
uh with the federal funds freezes and grants and other monies that have been said that we're not going to be getting or that we anticipate that we're not getting I'm certain that uh everyone's you know trying to get their abacuses out and figure out what's you know
whether we can buy lunch tomorrow or not but um you know as we're planning in the future how bad does it look at this point at this point we've had no impact and we don't know that there will be any impact oh um there and and you know just
to bring it to specifically cork there is no federal funds going to construction or maintenance right now but big picture is the same even when you talk about meals and and idea Title One there's been no impact um there's lots of discussion going on in
Washington and until something actually comes through I mean I don't know from day to-day what's going to be in the news I don't know anybody that does um but the board the public everybody's very interested um we had a board workshop last night and we also had our
lobbyist in Tallahassee talk um they all have concurred there's no impact at this point um the board did ask for an update from our um federal lobbyist next week at the board meeting so we're certainly paying very close attention to it but at this point there's been no
impact thank you thank you so um L one of the issues at least I was Raising is is pushing the chief to uh provide the wish list of what's necessary to the superintendent D this
um you know I've got a feeling that may put her in a particular position I've asked a couple of times I'm not going to push it further on this but it would seem from what I'm hearing the rest of cour is hearing um if these are things
that are necessary Beyond just adding one person uh to to then if you don't ask it you ain't going to get it well I I I'd say that I think Chief money knows very well she has really
good conversations with Heather Frederick our CFO with the superintendent and I I don't think there's been an instance yet where we've she's been told no when we need something for security it's the most important thing at the district don't jinx me Leanne um we all know it's important um
we do have limitations in how much money we have but we have a lot of money in um for the ref in the operating budget referendum for security we have money in the sales tax for security um plus we have other budgets security and safety of our kids is the most important thing
we do second second and it's a very close second is education I mean that's our two big things um you got to keep them safe and you got to teach them so um I I don't know what the request were as I said I had to come in late so I've missed that but I Know Chief Mooney is not quiet's going to bring up if she's
got issues and needs um and I think we all work very well together to make sure we keep the kids safe thank you you know so so in that regard and I've been admonished that I can't get into specifics uh particular the public
meeting I don't know if the admonishment is the right word here but uh cautioned as to the uh security issues um I would request chief that you present to superintendent uh what it costs and what
you would recommend to provide the level of perimeter control that we're seeing in many of our um uh governmental offices know a couple of weeks ago and just getting to the door of the C of any
of the capital entrances and then to get through them um is you know far different and you know we need to protect those who work in the capital of course but our our kids are just as valuable thank you and I do appreciate
you coming on in and also appreciate the understanding that our role here is to to ask these questions um and I think in the past you know we've seen how you know the staff has reacted in a very positive way I appreciate uh Mr Sanchez
and Miss Evans uh approach and and listening and and reacting thank you yeah I think thank you Chief um I know I heard positive comments for what I had always looked for and that was a little more comprehensive plan review
process it sounds like staff understands that now and they'll move forward and a couple months maybe we'll get a report back of progress made I do I I'd like to thank you all for having me and just kind of reiterate any time that you have questions on on
anything that I have to do with school police security whatnot feel free to ask I'm I'm I'm available I I don't have any problem having the discussions um as Mr Sanchez and and Mr Dolan have mentioned and Mr to we're we're talking all the
time together so I think we probably all have a very similar message and and any one of us could answer the same questions because we talk that much um but but we're here to we're here to try to make sure that we keep things running in a safer capacity as we can and and
serving our constituents appropriately but I appreciate you all inviting me in um and and putting me towards the front of the the meeting this this go around as opposed to wait until noon but I appreciate it all right Chief you can go back to work now thank you thank you appreciate
it okay down our agenda here uh public comments any comments members of the public right it's being none by the way did anybody notice that I showed up or here I did who's that yes sir Mr Burger can you see us
Tom can you see us no okay all right let's go down our consent agenda all right fc1 uh I still wanted to pull that
Gand okay fc2 fc3 fc4 Gan you see1 okay that was it I need a motion to the items not pulled to go forward a
second second second by John any other comments questions arthy poish please David Porter yes John chesher yes Michael galand yes
Tom Berger yes frederck McCoy Yes Virginia Ferris yes Franchesco Warnes yes Bruce Alexander Bruce all right Kevin Wilkinson Bruce Bruce Alexander said Bruce Alexander
said yes thank you Bruce okay uh fc1 Michael go ahead first um with reference to the item number three uh part of the full service center issues there on the elevation of
the equipment um I appreciate the uh other questions that had come in on that is there now a criteria or a spec to raise our electrical components
um blood levels now a code requirement Michael yeah uh yes I have to do it on every project where I have to bring up generator pads AC pads anything with mechanical or electrical equipment it's got to come up to the flood design elevation all right and does that also
include switching component it does but switch gear has always usually been up around you know waste to head high because that's how it usually gets installed all right um second question then um if I may move forward towards
the end uh this was reference to um Diamond view the re Roofing item that's fc2 oh that was fc2 oops all righty well just ask questions I L for a
moment with reference to the um OMMP what's the policy reason for not making an adjustment I think I know what it is but but what's the what's the reason it's fc2 Michael that wasn't pulled I guess we can go back and pull that because actually my item was on fc2
as well all right I'll take the licken for you on this one all right so we will go back and repoll fc2 anything else on
fc1 need a motion on it motion all right a second second by Virginia any other comments or questions KY David Porter yes John chesher yes Michael galand yes Tom
Berger yes tadrick McCoy Yes Virginia Ferris yes Francesca Warnes yes Bruce Alexander yeah thank you Kevin Wilkinson yes got it thank you all right Michael
now you can go fc2 and my question is going to be similar on overhead and profit yes so what's the the policy rationale I think I UND I've got one thought on it but before I jump what's the official party line on
that did you mind because I'll mix it up when the contractor develops the gmps and in this particular case this was a re-roofing project so they weren't completely clear on what all of the
scope was going to be or the extent of the scope until they started uncovering the existing roofing um so they project their costs and they project what their subcontractor costs are going to be and they put that in their
GMP overhead and profit is based on the divisions 1 through 33 if they are able to reduce the scope of work or um buy out the subcontracts for less than what they had in their GMP
then they have saved the district money and have earned their overhead and profit on that on those divisions if portions of the work were removed because they were no longer
necessary then that's no longer part of their scope of work then for that they would return overhead and profit right uh Michael you done I'll go yeah
go ahead I'm just contemplating okay so a hypothetical could be GMP comes in the contractor makes at $2 million higher than it really should be buys out the jobs shows you Sav the district $2 million gets set overhead and profit
that is a hypothetical but um our project controls people are reviewing the gmps before we accept them so as far you know we are we are confident that they are not being inflated and it's all
open book so we get a view of the subcontractor's bids for dollar and then we have a markup sheet where they they qualify those numbers and and sometimes they add sometimes they subtract to level all the bids so we get the level leveling sheet for every project so we can see hey they checked the electrical
sub and they added this dollar value because they miss scope subtracted this one from this one and that's how they determine who the low bid was so there's no like extra and that adds up to the dollar value in that division 16 whatever so there's there's there's there's it's a very transparent process
so that process is prior to gmpi to GM oh all right yeah then there's no hypothetical needed that's fine okay that answered that question Michael you got anything else no no I I guess it's um from those
uh of you who are on the field side of this um I guess this is just a a more practical method of trying to have efficiencies I I I understand the Dynamics I think I do at
least it it is always it's a good kind of Equalization of of uh CM at risk process and owner uh if you had put this out the hard bid uh that GMP number would all go in the contractor's pocket their goal then is to buy job out
cheaper than they bid it because then they even make more than their overhead and profit uh this all makes it transparent and says okay your your little bonus is save us a money and then you get that bonus and that's
an incentive especially when it comes to a roof we want the roof done if nothing else want to make a motion move to go forward a second someone second second John any
other comments or questions all right Pol Dorothy please David Porter yes John chesher yes Michael galand yes Tom burer whoops
yes Trager McCoy Yes Virginia Ferris yes Franchesca Warnes yes Bruce Alexander yes Kevin Wilkinson yes okay Michael you're up for fc4 so um the fish
certifications I seem to recall that we go through a discussion every year on this yes we do as to what are we doing with this this is not something that we really have the knowledge base and the
ability to weigh in one way or another and I appreciate seeing it but I suggest that this is not something that cork weighs in on um we we say thank you very much Goan
for for letting us see all of these numbers uh and U wish the board the best in it's a very good point um I think in the past you you may be right sir that at one point we might have said you know
what maybe needs not be an FC or PC because by default those are automatically ones that go that go before court but um Michael's Department is the one who actually generates the uh fish report so how does Michael take an item to the board that doesn't go
through an FC uh so it's certainly it's it's it's all the internal workings to the district but your point well taken Mr Gan is maybe it's easier to just say yep here it is thank you boy board um well please sign off on it we'll send
into the state if you want to invite me to start you know discussing different line items uh yeah I know we see it every year but until it becomes a construction project
the numbers mean nothing to us um and it's not like we're going to critique you going well I think that school's two people too high um so I guess in the future let's try to find a way that doesn't really have to come to court for a discussion or a vote
because nothing we can do about it except to say we saw it okay the board's GNA think that's endorsing it well what are we endorsing yeah correct um eron is my my eron is on this and so that's one of our mental notes that next year it will not come back around as an FC item
because I will um usually Fring up those little things and Aaron will be the one who says don't don't forget right Mr chesher usually it's a hey John John asked you about this last year or scan so we will make sure that we address this again next year
okay I for one appreciate seeing it okay well there's not no reason why we can't make this available to Cork as an item to see as a document in uh our background this be this could be listed
as one of those documents at the bottom like the policy and other things that you can just go to on your own and look at um that would be good okay sorry to bother everyone I just was told that I have a meeting at 10: so I have to leave we have a quum
right yes we do thanks Tom sorry move to go forward second Mich request we don't have a second on this one because we just had a discussion that we shouldn't be doing anything on it well we shouldn't but because it's on our agenda
I believe we have to vote on it don't we nope no we don't have to not a requirement it still goes to the board whether we vote on it or not yeah correct and they'll ask they'll then ask the question why didn't cork vote for it
vote for or against it they'll ask the question I the answer is is that it's beyond our expertise and knowledge level we're we're just saying move forward without objections we're not objecting into it no but I think the board then
assumes that we've accepted it with some level of review well you can make that comment but I do believe we should vote on it well then possibly suggest the revision of the motion to say that you
know motion to go forward and Court did not review because it's outside of our prview that's that's no we're saying move forward but it's
beyond our purview I mean okay oh we have the first either somebody seconds it or we come up with something else is there a way that staff can pull this from the cork agenda let me if I could just jump in here if I look at Cork's policy which is
policy 1.093 one of the duties that is listed under section three which is responsibilities and Mission if you go down to there we go hold on as I just saw it
it is going to be the reporting that is made to the school board and cork so I I don't necessarily agree that this report is outside of the scope of 1.093 so it it may be within our scope
I'm not saying that but we don't have the knowledge base and the factual base to evaluate this report that's that's the difficulty and I don't know that you the staff wants to or that that it's
worth the time and energy to get us up to speed on on these numbers um I mean if the STA wants no votes on this then yeah you know we can push it through but otherwise um
we I appreciate Virginia you know wanting to do our duty and all of that but we shouldn't be saying no objection if we don't have the information I mean is anyone here on court competent to
evaluate and say go ahead with this if it is then please take the time this thing to me and I've been around for way too long I'm not I'm not even sure that we're asking for your competence or Cork's
competence in reviewing this as much as you're acknowledging that we are fulfilling our obligations to to state statute which is to turning this report once a year so I mean that that's my opinion is all you're doing is saying yeah staff is doing their job not not
that you're you're assessing whether or not we're doing it well or not you're just saying that we're doing our job in fact there are in the description the first paragraph uh does explain certain items that for which you do participate
in the acknowledgement thereof you know the fact that uh the change in net square foot is based on demolitions um um at West Riv in old pamosa uh Etc that it's a timing matter these are things that that you do
participate in so whether or not it's actually your knowledge but they are they do kind of fit within the cork description that you or perhaps um a motion that the board may be more interested in would be that you're
acknowledging receipt of the fish certification uh annual fish certification report that's a good point like slow move I can't make a motion we have a second on that that second okay that was second by Kevin
Kevin all right any other discussion or questions all right polus please darthy David Porter yes John cheser yes Michael galand yes Tom trck McCoy Yes Virginia Ferris
yes Francesca Wares yes Bruce Alexander yeah Kevin Wilkinson yes thank you okay thank you everyone we're down finish off the consent agenda we're down to staff updates okay um my I I have two quick
ones um the uh first one is um um I'm very proud that the school district is um participating with uh Channel 12 today um on the stuff the bus uh project um there's a u Office Depot down
on Military Trail in okobe um there is a school bus there and I'm proud that the Ed Foundation is helping support our teachers and um that is there today so that people can drop by and um stuff the
bus with uh uh uh School equipment um uh pens papers whatnot um I welcome everybody to join and participate uh it's great effort because again we we don't ever want to lose sight of the fact that we're doing this for our kids
and um this is an opportunity to help them make sure they have the things they need to learn and then the only other thing I wanted to mention was that um I believe last night um our board did they not vote to approve the name oh yes of
our new elementary school that is currently under construction it is Saddle View Elementary School and I believe they are the of the Colts of the Colts so saddle View Elementary is our new that's for those of you this is the
ardan school that we've been building and we will be opening up in August so it will be saddle View Elementary Colts and that's it for me um only thing to add is um on the 24th we have our annual operational excellence conference and that's again that's an opportunity for
our business partners our school staff and our um principes to get together learn from each other about how we can improve our processes and and work better together thank good job thank you Michael good job okay uh that was short and
sweet um followup any questions on followup I think most the all the items were handled and we're handling them this morning all right wait a minute me comes out after the in progress okay well here
I'll do my in progress you don't even have to pop it up on the screen um the the reality is nobody wants to hear me talk for too long working I I'll zip through this yes our facility renewals are continuing on we have 30 schools that are currently in facility renewal or closing out um we have a number of
schools that are under construction right now and we're very proud of them um uh West Riv is uh well under construction it will not open up this August it will open up next August but you'll you you're always welcome to scroll through there see those um tilt
panels that are up now um we have Pine Grove Pine Grove is uh the parking lot and that school will be that parking lot will be open in March so we're really excited about that being a complete facility renewal come March um and uh
Windbrook is a modernization that's also nearing completion um and please forgive me uh you notice I made saddle view as the new name snuck that in this morning and um yeah Windbrook is on target for opening in August of this
year um and uh oh U Roosevelt full service is continuing on as a matter of fact we're even moving towards our second phase of Roosevelt uh for sorry sorry historic Roosevelt my apologies for falling back
into the old days um the historic Roosevelt uh Adult Ed and at Campus U we move off for that one yeah so I was just going to point out that Community Foundation um has a agreement with the county palmes
county to help do some fundraising for phase two of of that project the the intent is to raise money to do the interior buildout of a library and um museum at the at the historic Ro ofelt site and U so they're looking to
raise $30 million to to do that it's probably not going to cost $0 million to do the interior buildout but they looking also in create an endowment and some other things as well so uh that event took place I think it was last week Tuesday was it and um yeah so let's so look for more information to come out
in the community I think today or one of these days they're supposed to be at the site today today today they're at site filming um so you may see something a video coming out on on that so and that's for the building not yet designed or built yes that's correct yeah yeah I think we're taking those contracts to
the board in March right but part of the piece is they're they're taking a look at the existing construction site and what's going on there as part of the promot future stuff as well right is that the same phase two that at one time was talked about being a clinic um at one time oh yeah there was
a clinic in there been through so many different Generations yeah yeah well part of it was to be part yeah was to be a clinic on that that campus um we so yeah the project is moving forward I'm looking forward to to getting that that done as well that's going to be a very
significant project for the community the library will be a County library system City West Palm Library System good question one of those two okay yeah one of those two yeah uh Mr Gan
so what is the program uh for this project that's specific that we know so the the um I don't if you have a site plan of the campus
there but there's a phase one and phase two so the phase one which is under construction right now which is on the top of that yeah that's that's the gym there's a new building there um that's a two-story building and then there's another smaller building just just um
behind that one too that that is all academic space the gymnasium is actually kind of is a is a multi-purpose it's it's going to be it's going to look like a gym so it's not going to have as much seating involved as a gym because it's because we're opening up the space for for different
uses as well U but they'll have a stage they'll have basketball courts Basketball rims or and backboards um and like I said some seating but it'll be available for community events and things like that the the new twostory building and the renovated on- story
building we have academic programs career programs um starting out really as adult education focused uh with you know has compology or have spaces for it can change programs but it's really for career type programs and I'm sure it
would also include some um some GED and Esau as well in those programs long-term plan is to also have uh high school students be able to take classes there so high school students can come from neighboring schools and also to participate in those career programs as
well so that's that's phase one phase two um it's going to look pretty much different than what it has there along where uh Dr these poting arrows at now those are buildings one and five those will be retained um the rest of the
buildings will be demolished and then will be adding a 20,000 SQ foot building new building um and the combination of the the retain two retained buildings and the new building will be a combination of the of Museum and Library so um and that's the portion we're
building the shell we're doing the renovation for building 105 and we're building the shell for the new building 20,000 sare foot building and then the the the fundraising what Community Foundation is doing is doing the fundraising to do the interior buildout of those spaces those faes will be
leased out to a to a third party and be those programs will be run by other entities other than us um that that's what the Community Foundation is setting up right now is that organization to to run those facilities so with reference to first
starting with the the gym really is is is is more of a community Center space it sounds like who is going to be administering and operating that programming La that'll be run by adult education the school board the school
districts right adult education department all righty and then the uh building next to that the um adult end space that is something also that the school district is going to be operating correct yeah all that OB in phase one is
going to be operated by by the School District all right and you've gotten the input then specifically as to what their needs are so that when we put this thing out to bid we're bidding on what what what they hope to accomplish that's you
know want to make certain we're doing that well phase one yes that's the programming has already been done but I I mentioned there's flexible space in there so the programming that is in there years one through five may be different than it is years five through
15 because the the the programming that we try to provide is based upon input from um is it Workforce I forget yeah I yeah Career Source right it's based upon based upon the demands of the of the of
the business sector so um you know one year we we be training for you know for for for nurses well maybe not nurses but LPN and and things like that um and then next you know a decade later may change the something else so the spaces are are
built to be somewhat flexible in how they're used except for the cosmetology it's pretty specific security like that I might adjust yeah I was good on that last point the um particularly because this is not a template in any manner
whatsoever um may I suggest that we get the school police department in this early to determine what the security needs are for this uh as opposed to after the fact you don't have to respond to that um with with reference to the or
the the historic buildings um we're not putting that out to bid now at this point corre or are we no we've we've actually selected the architect and the CM for for phase two
for for the shells remember we just talking about the shells the county would be responsible or the Community Foundation is uh responsible for the buildout so we're going to be landlord yeah we're going to be landlords we own the buildings will'll be landlord we rent the buildings out to other parties
for their use it won't be school district use and do we have their sign off at this point as to what the shell is to provide as the landlord they they are working um they're they just received proposals
last Friday I think it was Monday was it Monday um to to to uh select an archit so our oh CM for phe two okay Foundation just received proposals from Architects to do the design of
phase for the interior buildout of phase 2 our architect our contract is supposed to go to the board in March so we our our architect in this in the uh the community foundation's architect should be working side by side to uh to develop what the Shell's going to look like so
it works hand inand with their interior build outs going to look like so yeah we're working together so you know when you've got questions on what's going to be moving in traditionally a a landlord owner just does a plain vanilla you know
concrete block uh with with you know minimal runs um and then it's going to be the tenants responsibility for everything that that needs to be done are we doing anything more than that at this point
not really yeah that that's that's you you you explain pretty much the the scope of our work we're GNA pretty much give them a a box and then they're gonna they'll be responsible for the rest of it we'll have code required things like fire alarm and and air conditioning of course um but that's going to be the
generic basic uh as you said uh standard and then they get to build it out and figure out what kind of lighting they want and all the other colors and all that other stuff but it's being designed under the Florida building code not under the education section because again it's a
commercial building that's my understanding even the the permitting we is going to go through both us and the city as far as parking and goes like that so we'll look at it but it mainly it's the city's purview for is my understanding if marks on for like the parking counts goes through the city because it's a city
used not us but my suggestion would be that we don't give our architect a go-ahead notice until they have actually hired an architect for the other side we don't want to be they do need to work side by side to figure out where Windows go where doors go where's the stairwell
go right now they're aligned perfectly with timing so yeah okay but it sounds like the other side hasn't selected and we have selected they don't have to go to the board move faster than we do that okay so yeah not that you know I
constantly I'm reminded I'm not like an obstetrician where people come for good things to happen uh you know I'm always faced with particularly tenants that have different expectations than the landlords uh and usually they're a lot
more expensive um I would suggest that before we do anything that the proposed tenants sign off uh while they may not have everything down PAAD certainly you know
wouldn't but they have an expectation that all they're getting are cinder blocks uh the bare minimum of the code in terms of HVAC you know minimum controllers uh so when they start partitioning all the space you know
they're going to have additional controller and and uh air handler issues that they're going to have to deal with and also um one question is I thought I heard someone say parking but is the one parking area
for this the looks like an asphalt area between phase one and phase two or is there other parking onite so those fingers that extend to the left of the screen the West Side those are all removed so there's additional parking that'll go on there all right so the new building
would basically be paralleling the road to the right side and a long ther building the so the front the east side is going to stay that whole long face long tamrind right oh okay that stays that's the historic part that's gonna stay everything else gets demolished so
somewhere behind it we don't know exactly where because we haven't designed yet there'll be a 20,000 foot addition and the rest of this place will be parking we have a master plan that shows it fits but we don't want to limit the designers's creativity with what they're going to do so it may change
from that okay so parking becomes a knife fight on the as um yeah you know unfortunately you know as say I I just come from really bad beat
up experiences and thankfully I come in after all the contracts are signed so I can say not my fault but um you know as you're approaching this you've got these different uses perhaps at different
times but maybe not and you know if the phase two folks are going to be making representation to the tenants regarding parking is that actually there and do you have super priority events that are
going to uh resur that now you know that's as far down into the nitty-gritty that I that you want me even to touch but um this is a very different type of project than the district has dealt with in the past and I would suggest that you
reach out to folks that deal with some of the commercial tendency issues issues uh and um you know get their input as you're you're planning this because uh you're when you're dealing with you know
uh the the tenants if you would and investors in money it gets real emotional and really nasty quick I don't know Kevin if you had any experience on these things that you want to pop in on but don't want to throw you under the proverbial school bus on that one
com Virginia you had your hand up yes for a long time now thank you um would you please would you please remind me what the uh use is of the historic part and who is responsible for
that is that still the the school board is Phase One or phase two two historic the historic building that are remaining yeah it's going to be a combination of a of a library in a
museum in the historic part that's going into the historic part that's correct is the combination of the historic part plus the new 20,000 sqare foot um addition that's going to be added to the campus so are we deing that to
the I guess we're still landlords on that yeah we landlords yeah we're right we're going to we're going to retain ownership of the property but we we we are be we're going to be working on a a uh agreement between uh ourselves and Community Foundation that's going to
spell out the relationship kind of some of the things that Mr Gan pointed out about who responsible for what and that kind of stuff so yeah it's it's uh it's work we're the details have to be worked out still so is is the city
going to be part of that agreement or is is it all Community found um right now it's the Community Foundation but I'm sure the city has a will have some kind of role I'm not exactly sure what role they're going to play there I would think that You' want to bring them in so there is as Michael
said not that finger pointing later on well the county the county has has uh has a contract with the Community Foundation to for them to take the leadership role on that part of the project so is this en count is this in
the county then not in the city it's in the city but the county is taking a moreal leadership role well that you better talk to the city about that that's all I got to say don't wor don't worry the city has been invited to to be part of the arrangement as
well yeah to to your point there's definitely an extra layer of communication in this project with all the different parties and yeah we're including everybody that should have a say in it including the community members are involved so there's a a lot of involvement um with this um we do
have expertise on staff too that have private sector work and Retail work and all that kind of office buildout work that can help support this effort um so we have a lot of knowledgeable people and we think it'll be a and another thing that to address Mr
G's point about the parking although this is one campus there is going to be SE clear separation between um the part that's run by adult education and the part that's run by the community so they'll they'll be a it may be one parking lot in the back of the building but it's going to be separated by by
Security Fence so that that we can section off our our property that we run versus the that they run so if something happens on the property will they go to the school board the insurance covers the property
versus what happens inside we'll work out those details to protect the school district I understand okay all I gotta say is Joe I wish you the best on this
um pressures come in and you get squeezed of all size you're G to be you know like a flat you know projectile out there I was thinking Diamond now we do hard stuff all the
time so this is just another one this is this has a lot of diff more more components than the usual uh historical site and if you remember you know I was jumping down on the Jupiter and the Boke
gems years ago because the problems well I won't talk about swimming pools but that's something else throw something at you oh all right we're gonna move on here that was enough about his res but but very seriously Joe I mean this
one get everyone signed off before you you you start putting dollars in please okay thank you Michael were you done uh yes I'm sorry um um my that would be my uh my second to last slide and my last slide
is always uh yeah darthy has a lot of minor projects work going on okay I don't have any M right Dorothy's uh transitioning away and um and now David Canyon have a lot of
work all right um followup I don't know today followup anyone with followup I think we're resolving all of the followup okay now we are on to Mr Sanchez local preference procedures
okay um so I I uh I think you have access to this document because wanted to make sure that you can see what we're talking about um I didn't go back to my October report but that that made to court but I
think that we were showing first of all that um palmes County firms are getting a good percentage of of the work currently however cork has asked us to come back and look at um adjusting the
criteria for business location or geographic location whatever you want to call it um which is one of the criteria that CCNA um lays out for consideration for selection of Architects and and
CMS um so what I did was on I created this two sets of of tables um the first one we're looking at on the screen right now is for the for the design selection and on the left hand side is the current selection um scoring and how that's done
the the writing in blue is what I added in is the The Waiting of that that scoring so um for example experience of proposer uh of proposer and major subc Consultants represents it's 40 points but it represents
32% of the um of the scoring the total scoring of 125 points and know down the line so if you look at criteria number five which is business location that currently represents just 2% of the 125
total points um when we met in October I believe it was um there was some consensus around making business location represent more like 10% of the
of the weighted of scoring so um so that's what the attempt was to do on the right hand side was to look at the as a potential making it worth more um that's that's one of the things you ask to to look at the other thing was to look at
what qualifies a firm for those those um local or or Geographic points so um and we could talk about that a little bit that's that's in the the section just below that which is the scoring criteria area area we'll we'll talk about that in a second just's stay up in let stay at
the top first so as in the attempt to um get to the approximately 10% of the weight of the the total points um one of the things that internally we did we wanted to make sure that we didn't
diminish um to any great extent was the um the weight of the SBE participation and and how that affected the total points as well because you know just simply raising the local or the the geographic participation would
if we only raised those increase that number of points it would have obviously it decreases the weight for everything else and um and the goal well at least internally um staff's goal was to to not let let it decrease too
much um and what I want to I want to point out that I'm labeling this as potential design selection criteria not proposed because this is really uh I'm trying to facilitate a discussion amongst cork members for you to come up and give us give us your feedback and
thoughts and my intent is to take this back to leadership and say this is what court comes up with is came up with is this something that that we can live with as as a as as a as a leadership team with the staff and then the board may have an opinion about it as well so
um so I'm kind of going back and forth a little bit but so what we what I did on the right hand side for the design portion of it and it's very similar to the construction side so when we talked about this we'll cover a lot about construction as well I took that criteria five which is the business
location and I split it up into two different areas so business location in business located in Palm Beach I assigned 15 points to which represents now 11% of the total points and then um business is
located in adjacent counties and there's a lot of counties that touch Beach not just not just Broward and not just Martin County but um but um so Martin is Broward St Lucy
Martin okobi Henry claz County and even PM Beach and then continuing to use Miami day County because we do get a lot of business from Miami day County knock those down to 10 points so there would be a difference between um what Palm Beach County based firms get versus what
adjacent or close by counties or Regional County uh counties would get and then if you're outside if your business is located outside of those counties you would end up with no points so um the difference between a PM Beach County firm and a County and in a firm
from say Tampa or from Orlando would be a 15o difference for for those companies that's that's the the the strong base that's the the main point of um of the this presentation the just to
explain a little bit further about what we did with the SBE um so in addition to keeping it so was it was Within it was 12 12% of the weighted points before now it's at% this with this scoring here but we broke it
down a little bit further one of the things that um that my conversations with with staff is is that we we don't have a way right now the way the firms receive that 15 points for SBE participation or SBE is that if they are a certified firm that's the only way
they if they're certified firm they get the 15 points if they're not certified they don't get the 15 points but we did in the potential design selection scoring is we broke it down into you get 10 points if you're a certified firm you get three points if you have a good plan
about how you going to get SBE participation on this project right so you're proposing your your submitted in your your proposal how you're going to get that SV participation and then we have typo here we have uh Five Points in there for your
for your pth performance so um so if you've done work with the school district or you've done work with the county or if you've done work with Broward schools or whoever it is your performance in achieving your SBE or MBE
or wbe goals in that project if you had a goal of 15% and you made 20% yeah you get you can get your five points but if you had a goal or whatever it was and you didn't and you didn't achieve your goal on your previous project you may get less than five you get less than five points so we're we're evaluating
your past performance on that so that's why it's broken down to 10 three and five that's what those criteria mean and of course we would need to explain that in the RFP so people know exactly what they're what they're being asked to
provide so so they can be they can maximiz maximize their chance to get points so we we would cover all that that's kind of later in the details so those are the the main differences on the points addressing the issue of of what qualifies for the
points um so we currently look at business tax receipts right and that's um that's been questioned in the past about whether or not that's an adequate measure for um qualifying The Firm for
getting the points for for business location um there are there are lots of things you can do to get a business tax receipt I mean you basically can open up mailbox and you can you can apply for and receive a business tax receipt and you know you could do a hoteling spot
you can do a you know you can do a lot of different things to get a business tax receed that that doesn't necessarily stop that doesn't mean that you can do the that you're a Palm Beach County firm um in my proposal here or in my in my in
in a summary here I I used Sun Biz as the criteria now why Sun Biz one because it's quite honestly because it's easy right um there's there's a principal location that's listed on sun bids for every business that that does business in P in the state of flid and we can
easily go or purchasing construction purchasing can easily go to Sun bids and figure out uh what's your principal location is it Palm Beach or just someplace else um that's not what the county uses the county uses a more complex u Way of evaluating whether
you're a local business or not they do they they have have to I think you have to have this you have to have enough staff essentially within the county to justify you doing to say that you're that you're legitimately a Palm Beach County firm um that requires
additional work in order to do that right somebody has to um you know visit the location has to determine whether there's enough people in that office and they have enough qualifications in our office to actually
do the work that makes it harder one of the goals that the district is always trying to do is trying to eliminate um protests because protests are just going to slow down projects and hold up jobs so we want to make it as clean and simple as possible no matter what criteria we
use there's going to be some people just going to be unhappy with it right some firms are not going to be happy with using Sun bid because they're they're based someplace else and they have an office in pmes County they may have a significant office in pmes County there's a couple of firms that are um
they're not they're not headquartered in Palm Beach but they they they still have a significant pre presence in Palm Beach County they may not like using sunbiz um whereas uh you know there's other companies that they'll be fine with it because that's all that's the
only place they do business so that's like I said the the construction side is pretty much the same um very little differences in there they when I explain one I mean the points May may be slightly different because the points in construction
slightly different but that's the the overall basis of of both the design and construction potential scoring criteria and with that I'll open it up for questions and comments yes sir
Kevin Kevin Kevin you're acknowledged your muted Kevin yes if you're uh Mr Wilson if you're I'm sorry yes I I got talking I re I I really like the black and white nature of the criteria you know it's like it's either
on sunbiz or not but do you find that other Counties have the same criteria because if I'm a big contractor in Miami but but there's no other similar criteria in a sunbiz type criteria then I can just change my sunbiz to uh to
Palm Beach County even though main operations there if everyone has the same criteria you can't necessarily play that game and then the second question on this is do the adjoining counties like St Lucy and Martin have what I would call reciprocity do they favor
Palm Beach County Contractors because if they don't what's the difference between someone coming from Leon or coming from Dade uh why would you give more blessing for someone uh from Miami dayve than you would Leon County if they don't also uh
have that same criteria um the first the answer to the first question I and ask Barbara to jump into because she's she's been attending some of those meetings with uh her colleagues around the state is that from my understanding is that there is a variety
of criteria I mean there's there's not there's not uniformity um in amongst the the school districts particularly and then if you go beyond that the municipalities that um that use different things to measure whether a firm is is locally
based and some some entities not just measure you know whether it's a business tax receipt or whether you have a a significant presence in that that County but they also measure um the length of time that you've been there so how long has your office been open in that place
for example Orange County their requirement is five years so you can't open up an office you know 6 months before the The Proposal is Du and then qualify for their local the local um business preference um but barara you have want to add that's what I was just
going to add that you know every school district that I've you know have information on they all do it differently and to answer the second question I don't think there is any reciprocity it's just sort of the neighboring counties that's kind of the theme of what they're doing um Orange
County has about five or six that's in their um municipal forget what they call it but MSA or something yes yeah um they're grouping um just the same as we've done with Broward and Miami so this would be extending it to you know Martin County
and the neighboring counties to the West um we talked about some other ideas some of the school districts do um a radius around the job site um that's another one that's it's kind of difficult to um
to to manage it's is ver coming up with something that you know we can verify the data um I mean from the purchasing standpoint we want to expand competition that's you know our goal is to expand
competition and um but we also see that we you know there are certain areas where we want to have preference points so I think it's coming up with that balance um as far as the waiting you know Jo
what Mr WI yeah the the the test though as I say I love it because it's black and white I love it because you can't argue that a 10th grader could understand it uh but it also can if you have it as the only and sole criteria it can insult everybody's intelligence because once again a huge Miami concern
could just sign up a sun Biz say there in Palm Beach County and by putting criteria this way you guys are bound by it in a way you have you have made it your sole criteria and they have done an end run on it because they all they did was make a $75 change on sunbiz and now
they're at Palm Beach County even though they have no employees no offices no everything you know so I love black and white but sometimes black and white would allow abuse so if you make it as a primary criteria as opposed to you're absolutely Bound by it just a thought
got you that's that's what we have right now with the local business tax receipt because they could be out of the county but then they um come to the county and they have they register themselves with a local business you'll see two different addresses on that local business tax receipt one is their
mailing address which is usually their primary address and in the top right corner they have the um the local address and now they get local points for having I but that's the way our contracts are RPS are written right now and I think there's one other large
contractor it's a nationwide contract used before their headquarters is somewhere in the midwest right which that would be what's on sunds but they've got an office of over a 100 people in Palm Beach County I know that's they wouldn't be very happy with that unless they figure out a way of
changing it I just before because Holly just corrected me because there there is a there is an agreement between palmach County and and and Miami day County um and I forget exact exactly what it to you but it's for SBE certification so um
and it was 2019 and it's a 10e for you're not local right but that means they would get the points for being an SBE right meaning a Miami Dade firm would get under the proposed under the discussion
they would get the 10 points for being an SBE I the way our the way my understanding is that the office of diversity um would that reciprocity Works through their office so they would still have to apply for SBE through um
the school district and then they would get S SP certified right yeah if they were a certified firm but my my if we're talking about a globally Geographic I wanted to clarify that just because a firm is from Miami Dade does not mean
that they would not be entitled to some type of of certification Patrick is on Patrick yes I just want to clarify if Miami did public school okay okay I'm sending it to you D
thanks yeah a couple things um first I totally agree with your SBE um points way you had been doing it just if this guys SB or not the prime completely discounted the subc consultant that the contractor was going to bring on and all
this this is a lot better I think so I agree with that um at our October meeting we suggested that excuse the uh Palm Beach County firm get a 10% preference um for being local and the
way you've got this set up he's getting like a 3% preference if you do the math if if you got it one guy's goingon to get 15% if he's local and a guy in Broward miam is gonna get 10% so you're only giv the local guy 5% Five
Points okay I was it 10% he's getting 3% oh points reference you're saying percent it's points yeah points he's getting one is getting 15 and this guy's getting 10 the difference is five if you do the math is what like 3% yeah you're basically giving five points for
Palm Beach County firm right well again I want to go to Mr Sanchez one of his original points was this is not Mr Sanchez coming down from on high and saying it's it's hey what do you guys think are there other ideas or are th yeah you're right I'm trying to facilitate the discussion i' like to
breakdown I would probably keep the 15 for Palm Beach County and go down to like three or four points for you know the other counties I mean that way you're making a difference and you're stating we really want you know to give a little more bonus to somebody who's actually living and working here yeah
like you said this the sunbiz thing isn't going to work what sunbiz thing yeah sunbiz because uh I mean David was referring to there is a local contractor here in town who has their on sunbiz their a De Moine company yeah
they got a huge office here and they're going to do put all the money here so they're going to get zero points and then the next guy over is going to get 10 points the guy from Miami dat or Broward so that sunbiz is just not going to work can't believe I believe firm
like that would would fix Rectify that issue in short order yeah yeah because there's other ways to have your business entity be here and still have it I mean you can start it you can have a XYZ company of Palm Beach or Florida
and you can have a separate that's correct well that also applies though if it's a Miami D firm where his local preference is or his local business is in some bu he's going to re-register now in Palm Beach County to get points but he's actually doing the work out of Miami da give me give me a different
solution ver suggest well I'd suggest you look at the Broward the way the Broward does it I think they have a great way they ask who's your man where your management team is they ask where your employees are going to be based out of doing the work for your project um on the you're talking about
the professional side the architect side construction manager as well why not so my my answer be if I'm the CM is that they're going to be in the trailer at the job site that's what they're gonna be they're not going to be working in they're not they're not going to be in the office well they are during
the design reviews so you gonna ask them they gonna where they gonna so you gotta ask them the question where are they gonna be during the during the preconstruction phase for a construction manager yes again do you want your tax dollars going
down to Miami Dave you want them to stay here in Palm Beach County you got to remember what the goal is the goal is to get through Court you no the C is we want we want to you if we want to keep the dollars local yes the so the question you would ask in The
Proposal is where where are the people who are performing the work what office are they going to be working out of yeah you just have the firm attest to it and and if yeah if you're going to want you're not going to want to check it they're going to have to certify it if you catch
them cheating or lying they're boot it out some of the some of the firms have had CM have had superintendents that they say I'm gonna work with I'm gonna bring this guy down because I've got six months before another project but he's coming out of our Orlando office but ultimately I guess maybe the management
the overall management would be local that your project you might have that variation right but it is it comes St to that investigation too um Francesca is there a way that you could require something like a lease agreement
for the building you know to to prove their offices something like that that you know to to I don't know further confirm the sunbiz accuracy um I mean you could request all kinds of things again I'm just trying to
find a way that that didn't make it too complex for us to enforce and or invite a protest which is going to hold up our project so what we've seen in that is that from some other entities that do that is what constitutes an office does it have to be a stain LA office how many
people um is it can it be like a Wei work where they share the office or dedicated it gets really kind of messy of what constitutes an actual office and now with the business model of work for work remotely um definitely impacts it because if you said okay it's an office
with three people but three people are there once a week maybe is it really now constitute an office you know that qualify because they're just as effective working from home in a lot of cases um or working somewhere else um that they might be able to qu still
qualify for it one and one of the other challenges with pushing it down to the staff level is staff changes sometimes so you start out with a CM process they have a staff member say in palom county and they get they leave so then what do they do how does that affect the score so it gets when you put it to the staff
level versus The Firm level it gets hard but there's no perfect solution you know well the the other problem too firm is in bokeh live in bokeh and every sub and vendor they hire is in Broward County we're talking about the prime which is a cm is very small percentage
though exactly it's old job so all your dollars are still going out of the county yeah that's why Barbara's point about the uh the radius sounds like a greata ideas very very difficult manage to manage that she's giving me dirty looks right now as we speak even talking about I
mean even though sunbiz can be manipulated I mean maybe that is at least to start the process the only way to really go to make it simple is there an appeals process um that that somebody would have to claim well let's let's
talk about the two separate areas right so one is because I mean we could we could do would what John has suggested ask them where identify what are people going to work for and do an testment as to this is what you say and if you if if if we find that you have lied about it then we can we can disqualify you I
guess at some point um on that if we did that that would apply on the the architect engineer the prime consultant only that apply for would it apply to the subc Consultants as far as well The Testament is the prime is
test ATT testing to that what I've said is what we are if if it's not I know we have to work that out yeah Kevin some I don't know if Kevin had a m it again had a solution to that there
you go okay um I I do bid disputes or have done them in the past and if you have this criteria as in stone that's the only criteria someone could get a UPS Store put the location there sign up with sun Biz because they don't care we're the only County that has this
criteria and you'd have the world's phoniest uh points but when you do the bid dispute they would be right under your criteria because there's only one criteria so I was wondering if this could be like a one of the main criteria but but you still have wiggle room that
if there's a sham like I'm talking about then you haven't given credit just because somebody was smart enough to sign up for sunbiz in our County and had no connection with the county and a little subjective evaluating what that sham is well and I
I think not even the Sham but the company that has you know National offices and that's what's listed on sunbiz somehow there should be an appeal process so that they can prove hey we we've been in your county for you know 30 years and we got a 100 person office
there and we're not going anywhere um obviously that's a Palm Beach County firm regardless of where their corporate headquarters is located no easy solution well I let me so I could bring back something that that kind of
addresses what what John says I could re research a little bit further about what brow does because I know I submitted several proposals to BR but I can't remember exactly what the criteria was and um we'll try to bring back something that that address address well addresses
his comments um as well as uh Mr Wilkinson's um on Virginia yeah um I'm just wondering about what's happening at the national level about diversity whether uh any funds or
anything that we do could we be challenged for our diversity plan I hope not I hope we can continue with the diversity but I'm quite upset as to the National um objection to to
diversity well we we have a an SB program right now and we do certified firms for for MBE and wbe but we we only award points based upon SBE so we don't foresee a threat necessarily to the SBE
program Michael um my apologies ahead of lot of contractor come by they may have missed this but was there any discussion of State legislation prohibiting
Contracting decisions based on local um yeah we talked about this a little bit in October but there is a you cannot prohibit firms from outside of your your
county from from from uh for bidding on work so that's a little bit different than what we're talking about today so we're we're not prohibiting anyone from from um from bidding on School District projects what we're talking about is
giving under CCNA which allows this allowing more points for firms is based based in Palm Beach versus bases based in other counties so this this I I haven't heard of any so that was a law that was passed was it two
years ago or something like that um but this doesn't this doesn't run follow that law and I haven't heard anything that would in this current session coming up that would uh that would impact what we're talking about today thank you so so one point is is
the the criteria for um for location the other point that I want to go back to I want to get some additional feedback on I've heard from two two members about the 15 versus the 10 versus the zero and who qualifies for what um so I ask this
question you know so we've had we've had a couple of browick firms and other firms who do a lot of our work um you know school that we're building right now in ardens is been being built by firm that was headquartered do we want do we want such a dramatic difference
between Palm Beach and the the surrounding counties um that's that's my question to to this group is is the is The Quirk members uniformly want a bigger gap between Palm Beach and those other
counties does anybody else have an opinion on that oh it's only for this one category I mean if they're so excellent then they get 40 points and 60 points for one and two um you know the difference in points for category five would only pertain if
you're comparing a Palm Beach County contractor and an out of County contractor and they both get perfect scores they get the highest score in every category although they'll they there has been quite an regular Ur occurrence where some of the top firms that we
regularly see as one two and three are often one two and three and pretty close in the scores let's say whatever it is U well that's the purpose of what we're talking about 40 and 50 out of out of the 50 and 60 they're both roughly and then that's gonna that's where this will
right it's not going okay but if all three of those are the best contractors and we would want any one of those three that's the purpose I think of what we're doing here that we'd want the Beach County qualified firm to have a benefit a little Advantage every time because
that will be the case every time so it will be somewhat of a Prohibition for others it won't be a formal you're not allowed to get it but if you're always one of the top three and you're from Miami Dade you're always going to end up
10 points below or or however many points below so yes it it's a catch 22 because if they well if the Miami firms already always been one two and three well they're a good contractor and even though they're that far away they're obviously servicing our projects correctly or they wouldn't be
continually getting ranked High um Michael so yeah I mean the purpose of this in reality is is more of a p than a qualifier and I would anticipate that if
the Palm Beach firm that's ranking you know type one two and three all the time is getting jobs then they're not going to be able to bid for the additional jobs because they don't have the capacity or alternatively uh in a positive way it's
encouraging them to expand local capacity to do the work assuming that is go of of this process understand your concern about that I think as
aied persons Michael your vocal kept fading on us I don't know if you're too far from the mic or what was the issue so I was saying that ah better the uh the purpose of this is to be in essence a tiebreaker
not to allow an entity to qualify that would otherwise be be intended and to the extent that we have uh biders that are bidding and repeatedly uh obtaining the award
because of the you know five extra points of being in Palm Beach as post to Broward presumably pretty quickly they are going to be out of capacity so it's they're going to be getting all of the jobs to the extent
that that you know bidder that is getting the awards the first two times expands their business presence in Palm Beach to pick up more jobs then it's having the positive intended consequence of keeping
job each County good point yeah I think category four of Five Points kind of goes away if the pal County firm gets four or five jobs and all of a sudden so you're taking five points away from them and giving it to someone else that might be in Broward or Miami uh because they
haven't got the volume of work so it might work out to be a balancing act Barbara can you talk about the volume of work and how that's calculated if you don't mind still reminder for the volume of work category category what goes into that the volume of work is based on the
the number of contracts the dollar amount of the contracts that they've received from our district within a certain time period and the I think the the grades to that is um $0 to um I think it's a million dollars or
$2 million dollar it's a small percentage they get the most points then the next grade get a few points and then no points if they have over a certain dollar amount so once you hit that capacity and you're getting zero points because you don't need a preference you already have enough you know that was
the thought behind it that you already have enough work thank you yeah it's kind of the the disincentive having a lot of work and what we're doing is very similar with the the local condition it Joe my only comment would
be 15 for category five but go down to like seven for located outside the county just to make it a little more Point difference okay all right any other feedback
you got any comments on what the points change should be there category five you mean I would think of more like five points for outside the county okay get to 10 and that's still not 10% but you agree with the the counties are
elicit there or do you you say that everybody outside of the county or I'm okay with the county the ones that TCH us okay well there's more than ones that touch us so usually would be the ones that touch us it's a little
more than one the one that's not there's two of them St Lucy and and my may but like you said you get we get a lot of good work from some of those firms so let's not penalize them too much Kevin I like how Mike gelfan
characterizes it's it's a bit of a tie breaker so the actual percentage I mean work experience and project teams are way more important than this so one strategy is just to bring the number 15 down say 10 and not give any credit for neighboring counties because where do
you stop and what's the benefit why is St lcy County in there or Henry County why is that benefit versus other counties so my thought would be lower the 10 15 to 10 uh to get the tiebreaker Mike's talking about but don't give any credit if just because you're local and
you're in Henry County who cares Glades County who cares why are they getting a preference all right that's my two cents yeah yeah that's I like that that's a good point too I mean how often do we get firms outside those this area anyway and we don't have to pick what counties
yeah okay you keep the same disparity in point totals yeah it's it's the tiebreaker that we were kind of looking for from the beginning okay 10 and zero I think sounds like a consensus okay um like I said the numbers are a
little different for construction but I think General ideas which yeah I think the same Concepts same yep all right I'll bring back um a revised um discussion item for for
another meeting okay good luck on trying to brainstorm what considered local all right okay thank you guys appreciate I Jo this is congratulate you you know taking this
S I think all of us need to thank the superintendent for giving Joe an easy project after he after he completes the uh the Roosevelt project
yeah and believe me this this there is not un uniform uniform agreement that we should be doing anything with this within the leadership of the district so we haven't all we to talk about it today so yeah congratulate me when we're done go through the board and the board may
just say no not interested all right thank you guys Joe have you gotten any kind of feeling from board as to whether we should even be considering this I mean if they're going to flat out just say no not worth your energy or ours um there are some who don't really care
that much about it you know tell the truth and I if you think they should care more about it then I I I suggest you have a conversation with your you know your board member yeah okay I haven't I haven't had any board member who felt really strong
about this but um one way or the other one way or another okay all right thank you Joe uh the last one yeah is that gonna be a quick one for BCS or you want to kick that to the next meeting I think they were prepared it I don't think it's
gonna be terribly long okay uh we are on to the next item had asked a quick presentation by building code Services about how we do as builts because we're always getting change orders for well we found a pipe that we didn't know was
there Mark L you on yeah yeah good morning uh Mr chairman and cork committee members I am the director of building code services and I'm gonna pass it on to BCS manager Marissa Gideon who's also
the Civil structural engineer for the district for a short this short presentation thanks good morning um I'll go ahead and get started um Dorothy if you don't mind going down to the third
page so this is just a reminder that our district Master specs do call out um the details for what our requirements are for the asil drawings it's section 01770 for the contract closeout it details out the horizontal vertical
locations the surveying that's required and also for the interior components identifying any hidden valves or components that would be needed that may have changed during the design process the next slide Dorothy the next slide um goes into
further detail which is part of our civil design criteria which talks about the Striking through of elevations that were in design and putting in the survey elevations also loc locating the horizontal and vertical locations of
buried pipes um on also um getting that performed by a registered surveyor the next slide this is an example of some civil as builts so here you can see the strikethroughs and the elevations
provided this was for an expansion project so they're showing they struck they struck through the proposed expansion indicating that it was performed occasionally we have Alternatives that also get struck through whether or not they were formed
yes Michael um can that slide be enlarged for one of those so we can actually see how that works it is it is attached to agenda too if you want to look offline you can pross through it thank
you yeah so this expanded view you can see that the numbers elevations have been struck through and the actual elevations are bolded of the surveyor the surveyor has bolded those elevations and they've also changed the
verbiage from installed to installed whether it was constructed or not the next um sheet Dorothy I think is a good example of what you're describing earlier so um to the left there's the
original design location for a um water meter and backflow prenter the Shaded back line work is the designers Line work and the Bold Line work is the surveyor Line work on top showing that the actual location is a few feet to the
right of where it was proposed in the plans so this is the survey as built for a pavilion structure the next sheet um just talks about we received both the cad files and the PDF files um for the asil
and they're all saved out into image quest so if you have any questions that's the end of my short presentation uh how long have we used this process how many years well I've only been here for two and a half so but
it wasn't place prior these are not um requirements that I I put in place these were here prior to me okay have we uh do you know of any instances where we've had to go back to the as builts and they were proven to be accurate so we dug
once we go ahead yeah I mean I think so I I think we we run into that a lot in some of our projects and of course the only stuff that you comes to stuff that we that was missed you don't see the stuff that was done right um and we're trying to comp so this is great going
forward as as we all retire and move on to to have this data but we're dealing with 50 70 year old schools sometimes that yeah this wasn't part of the process you allow to retire so we try to we try to do the best we can with field observations and things like that scoping of of drains and camera work and
all that kind of stuff that goes into it but again you're only going to hear the stuff that's missed you know yep that's why we wanted this very detailed process so I'm glad Dorothy could you go back to page four a second Michael is this from the construction
spec or the design specs this is in the design spec and often the in the in the Civil um plans they I I've been asking them to put this on their plans as the requirement for the as bills copy paste right so shouldn't doesn't the
construction uh the contractor on the site have to do as buils this doesn't say anything about that does it yes it's put on the plans as a note that the contractor does these as builds and then the designer has to verify that yeah is that somehow in our
spec book and possibly even our contracts with the CN so the first document um talks about what needs to be performed the master this is the master spec that talks about the horizontal vertical locations being identified the
grades being provided so once that spec is issued to the contractor that is now part of their contract requirements to do so okay yeah I think as part of our drawing requirements that next page down you
talked about should become a requirement that go the Civil plans so that again it becomes part of the contract documents for the contractor who may not read all 3,000 pages of the spec book um to have
this front and center on the Civil page good point very good glad to see this Michael Michael Gan yes sorry um first thank you for um hanging around and after hearing what we've done previous at this meeting
not just running away but seriously on this um after a project is built and there are then repairs new installations some Renovations how do we update our
materials our plants how how do you get that information so that it then gets Incorporated well this is a submitt document to us so the contractor is to redline these documents as long as well
as the provide the survey information and then our designer takes this document and incorporates it into the plans to provide us with the record set after the project is complete five years down the line and a
an electrician or someone do something how how do we ensure that when there are changes to the project after completion that we update our as builts or or whatever we do so the I the delineation
is whether or not it gets permitted if it gets permitted it'll have the as built and part of the set if there's minor work that's not permanent which isn't very much you an outlet here and there may get through squeez through because the school just did it um but that's the stuff that won't make it but everything that goes to permitting will
have as built drawing and in the record set of image quest so let's say maintenance finds that a water line has failed and they got to go out and they got to dig in a new water line that goes 10 feet over from where the the water line was documented to be as built does
that get Reas builted or is that just something maintenance calls the plumber and relocate the pipe job done and these don't get updated oops it is no if we're talking about a maintenance uh term contract yeah that
that is often one of my biggest challenges is to try to make sure that the the vendor who performs the duty because um it's not necessarily going to be a permit it's a it's a repair and U
and getting them to uh provide us with documentation now is that documentation validated that's challenge that's a second challenge because I don't have actually have an architect who went or an civil engineer who went and said yeah move it over here they just fixed it
they put it put it at 45 straight run another 45 back TI in um and the asilt may show that but there's no validation there's no clear validation as to as the asilt elevations Etc I think we take our chances on that because I think it's
going to be so minimal and it's going to be small stuff not big stuff and where we've gotten the change orders before has been where stuff is nowhere near what anybody said it was nbook because it was hand drawings and somebody's hand sketch and it wasn't measured and okay you're gonna hit
it I've got a comment hold on Michael Darth just have a comment about the way this process is is handled now and this is a change BCS has done probably in the last five years or so it used to be when all the work was complete and all the
inspections were finalized and completed they could get their certificate of completion or their certificate of occupancy and then we would have to chase down as builts after the fact and they didn't always happen but BCS now
requires the as bus to be complete submitted reviewed and accepted before they give those final completions so that's making everything it it's dragging out our time so you'll see that we need more days on a lot of our
projects um because it is taking that much longer to get the the detailed information um the semar has to do it the surveys have to be done it goes to the engineer or architect of record they have to review and accept it and then it has to go to BCS and they have to review
and accept it so it takes a lot longer but it's being done because contractors aren't getting their final completions until that's done right and I think the key that was mentioned is that when anything gets permitted has to go through this process and so anything we have that's going to be major enough
that we really need to have documented is going to be submitted and then contractors need those the cosos they need to get off their bonding company they need that Bond capacity back and so they're going to do everything they can and if this is an opportunity the way as darthy said
it's a Surefire way to uh make sure we anything we can add into that checklist before is worthwhile yep very good process glad to see it all right anything else on this any other questions thank you for the presentation and uh keep doing
this thank you all right yep all right next cork meeting on your agenda is March 6th make sure your schedule has that noted one with issues on the minutes I want to thank you for updating the November minutes and
sending them to us and everything look good on the current minutes okay anyone else with minutes good uh cork report committed and I don't think we have anything we've asked staff specific to the next agenda and Joe you'll just keep
working on local preference and bring us something when you've got something new okay anything else by anyone all right thank you we are adjourned thank you all have a great
you for e e e e e for