And so the meeting um coming up to order and yes are you recording Dorothy? Sorry. Thank you Dave. He is here.
Okay. I forgot the transcript. Started recording at 9:01. Okay. We are recording. Yes. Okay. Dorothy, I think Mr. Porter asked you if you would start the uh Okay. Dorothy Vaneski, facilities
construction. David Bro, facilities construction. Jim Ala 901. Holly Han, Office of the General Council. Michael Tubio, facilities construction. David Dolan, facilities management.
Uh, James Campbell, chief operating officella, portal construction. Sean Mau, core construction. Sh Pav Lake, Whites Construction. Lisa King, Verdex Construction. On the back wall, sir. Mario Rodriguez Construction. Okay.
Nick Pisa, the Whites Company. Remin Ray Randolph Construction Group. And that appears to be it in the room. Um both you want to give us an update on here from Cork online.
Bruce Alexander. Good morning everyone. Present David Porter here. James Al here. John Chesher here. Kevin Wilkinson
here. Michael Gilan present. Great. Michaela here. I need to do the virtuals.
Oh, I'm sorry. And then Tom Burgerer here. And then here and Glorious. And in in addition, we do have our uh board member uh oversight uh
Miss Gloria Branch is online. Good morning. Sanchez. Okay. And uh that voice you're hearing in the background that um when I keep referring to Darthy is in fact uh David Broes, one of the general managers who's
uh I guess we're uh got the training wheels on. uh well go going through uh learning cork uh work working through the process of cork. So welcome uh Mr. Porter. Back to you. That that should run right out of the building.
I'm close. Okay. I have nothing for the chairman's report. So anyone with a conflict of interest today for anything we're going to review or have been approached by a lobbyist for anything that's on our
agenda? All right. Hearing and seeing none. Anyone with a train for the agenda. We'll keep going. Any public comments? I'll let you handle that in the room. Okay. Are there any public comments? We
see none. Okay. So, we'll continue on. All right. On the consent agenda, FC1 Is that Chester? John, we got that for John Chester and Michael Mr. Gelfan, right?
Correct. And made too Mr. Got it. FC2, FC3. Um, I'm sorry. I'd like to pull FC2. My apologies, girlfriend. Okay.
FC3 treasure. Okay. FC4. I wanted that one pulled. So far, we're batting a thousand in the wrong direction. FC5. All right. Yeah, I got one. FC6
Joshua. Okay. FC7. Bingo. Make a motion to the meeting. FC8. Same again. Michael, is that you too?
Yes. FC9. Got one. FC 10. Got another one. PC1. PC2. PC. EC4,
EC5. Oh, great. EC6, EC7, PC8, PC9. Okay, we a motion to allow the ones that were not pulled to go forward.
Virginia's not here. Somebody else asked me to make that motion. Virginia's not here. Who's making the motion? I'll make the motion to move the items um not objected to. Okay. Need a second.
Second, Kevin Wilkinson. Okay. Thank go ahead and pull us. So, this be David Alexander. Um, yes. David Porter.
Yes. James Al. Yes. John Chesher. Yes. Kevin Wilkinson. Yes. Michael Gilfan. Yes. Michael Cuda. Yes.
Tom Burgerer. Yes. Okay. That's it. That's it. Okay. Okay. Start with FC1. John Chesher. Yes. Thank you. Um, as David Porter has
noted in the past, a lot of our comments would uh not be necessary if a more thorough explanation was provided in um the description or the explanation portion. Um, I want to start on item
number nine. That's the uh an ADA ramp was No, I'm sorry. A wheelchair lift was originally planned, but then it was changed to an ADA ramp, which cost an additional $52,000. And I was just wondering why the
addition why it was changed to an AD ADA ramp for $52,000. I think that there's a long-term maintenance issue that you avoid by not having the lift and it saves room at the stage. So, that was the main driving factors for the change.
Wow, that's a lot of money though. Okay. Um, my next item is number 13. This one was the generator that wouldn't fit in the room despite um multiple RFIs
warning the design team. Is there a further explanation that the design team gave on why they ignored the uh warnings? Um I don't really have an answer on that. I know that that's Jud. Yeah, Jud may be available. But there
was yeah there was several discussions about it and they felt like that their design had the proper clearances that was needed. Um it turned out it did not. So they had to make some adjustments in the room and um shift the equipment a little bit to have the clearances
overlap the doors. So there was multiple rounds of discussions with a whole bunch of people to get it resolved. Um Jud, I see you have your hand up. Yeah. Yeah. No problem. I mean Michael hit on most of the issues. Um, one of the problems was that uh the when they
were calculating the clearances, um, the engineering and design team was calculating it from the, um, from the unit itself, but the code references from the the mounting structure, which is the rail that it sits on, and that sits out a slightly further. And we're
not talking encroaching a massive amount, but it was just enough to make it where it wouldn't pass our inspection for um safe clearing clearance of maintenance. So I think I think part of it came from the fact that they were looking at two different locations to
measure the clearance from. So and when we verified it in the code, it is clear it's not an interpretation that we made. It's clear that it's from the structure, not necessarily the unit. So all right. Thank you. And item 24,
this was this is one that uh it says under the description upon construction commencement and upon coordination between AT&T, FPNL and Semar, it was discovered that the service connection needed to come from the south of the
property at a new pole location. And when I asked about it, I got the more ex better explanation. It was FPL made a change to their service pole location to the north side of the property. AT&T had to then change their service to this new
FPNL pole location. If that was in the description or the explanation to begin with, they wouldn't have to ask the question. That's the real reason. It wasn't just uh upon commencement of the project, they FPNL had made a conscious decision
to change the poll. And I understand that happens, but if that was just in the explanation to begin with, it would have been much easier to understand. And that's all I have on FC1. Thank you. Okay. Uh Michael Giland
John beat me to the uh punch on them. No further. Thank you. Thank you, John. Okay. Mike. Okay. See where it was. He's looking them up right now. Lost my plate. Hold on.
Got too many PDFs open. And I'll applaud the decision to get rid of the chairlift and go with a ramp. Um, I mean, the whole purpose of ADA is to make people that are less able to have uh their their own power to get to and
from places and not have to deal with a mechanical element. So, to have a ramp for somebody to be able to go up and down on their own instead of maybe even needing, you know, a key or something to get into the door of the chair lift. Glad to see that.
I think it was item seven, Dorothy. AC. Well, that's on the other. Oh, is that the one with the escalation for the HVAC equipment? Yeah. Yes. All right. I I see that that I was reading through it. It's like 2022.
Um, and you know, we're here in 2025. Why are we just getting this now? And why why does it take so long to get us some of these change orders? There's there's many parts to that. Um, when we get a change order in, we we fully vet it and make sure that it's got the
proper documentation. I think this one went back and forth several times to get the appropriate documentation. So, we pushed it back to the contractor. Um, not to mention our processes. We are backed up with these and we're trying to get caught up and we're constantly
trying to improve on our turnaround time on on some of the stuff. So, it's kind of a and in the past um we've kind of taken the approach that um get the work done and then we'll worry about the financials later from a CM's taking that approach, the district's taking that approach and that's not acceptable
anymore. So, once we trying to get caught up, that's not our approach any longer. Um but we do have a backlog of these getting caught up. Um All right. Because it's not it's not the right way to do it. Well, it go Yeah, it goes against what you guys are trying to achieve thereby correct
making things as efficient as possible. So, great. Thank you. Okay. If uh nothing else on this, I need a motion to accept FC1. I move we accept FC1. Need a second. Second. Second by John Chesher. Any comments or
questions? David Paulus, please. Bruce Alexander, yes. David Porter, yes. James Alt, yes. Kevin Wilkinson, yes. And Tom Burgerer,
yes. Okay. I'm sorry. I didn't I didn't catch everybody's John Chesher. Yes. Michael Gillan. Yes. Michael Ger. Yes,
that should be it. Okay, that's everybody. Okay, good. Uh, Michael Gilfound, FC2. So, um, my comments with FC2 also will be the same ones for FC7 and FC8
construction going on up there. Um and that is and I think uh Chair Porter pointed this out in his comments also on one of these the number of school district police and security changes
that are coming through after the fact. Um we have at least three of them uh on this agenda. We've had a number of meetings that have discussed this. we had the uh police
chief in on this instead of the promises that something going to be happening what actually is happening. Well, if I may, I I I don't want to step on um Mr. to be toe to toes on this. But
um I I always want to stress to everybody that um especially for some of the newer court members u keep in mind the items that you are seeing now are usually and unfortunately um far be beyond when the actual activity went on.
uh you know we as Michael just mentioned we are changing the process to ensure that things get executed when they happen not two years later as we're talking about and so yes we do recognize
this the the uh concerns with security and that's already been addressed um in the past. However, you will what you're receiving now are often change orders that were subject long before our discussions that we've had that things
are improving on on security measures. So, I I don't want to say that this one in particular um is is a is a case, but because I'm not even sure we're on the right one. That aside, when it comes to the security items, it there will be a
clearing out period, if you will, where the security efforts that are going on now during the design that the SPA are meeting with the security teams well in advance, getting a lot a lot more detail, those things that are happening
now will not be recognized until later on when we actually do GMPS and when we do change orders. That's when you will not see it will be the absence of security improvements. So right now you are seeing uh these additional security improvements based on our past
activities which we've hopefully uh with school police have gone to correct and improve that that circumstance and on this particular project on this that's change this doesn't have anything to do with school police. Yeah I was going to say that that was where I I kind of touched on was I'm Mr.
Mr. Gelfin, you had mentioned that FC2 which is associated with the paved parking lot and I don't remember did this have something in the notes about security that I missed. No installation of locks. It's for the locks, but it was district provided locks. It's our typical
padlocks. Okay. That we provided on on chain link fences and they were being provided those locks were being provided by the district and it just took some time for for them to get them and install them.
It it it wasn't an after the-act thing. It just it was the time. This was a smaller project that didn't take a lot of time, but it took extra time because they had to order the lots. And just a couple things to note. So,
our, you know, our closeout process on all of these very robust um because in the past we've had some projects get um final payments and closed out and there was things that were incomplete, some of it minor, some of it major. So, we make
sure that every single thing is done, finalized. We have every asbuilt, we have every M document, we have every change order in place. Um all, you know, building code services is signed off on every element in that project. So, it's kind of an exhausting process, but we do
that intentionally to make sure that when it's closed, there's no going back. It's done. So, um some of these time extensions, zero dollar time extensions, um we're a lot more forgiving on that because our contractors work with us to get that stuff closed out and be done.
Um so, it's very timeconuming. Um um there's a whole lot of issues that were discussed in there. You know, one on timing. Uh I see some careful completion of September 30th
uh 24 final of October of 24. Yet the change order uh is dated April of 25. Yes. So this is seemingly, you know, very recent, not something
catching up in, you know, on the lock issue. Who reviews and confirms what are the locks on gates and all of that? That's not a school police issue. No, it's through our maintenance department. We have a a locksmith that
handles all that coordination along with our department and our spas that coordinate that. All right. Thank you, Michael. You were the only one to pull that. Anything else? No. Want to make a motion?
Go ahead. No objection to Okay, a second on that. I'll second it. Second by Mike. Any other comments or questions? Did the first count that All right. David Paulus, please. Bruce Alexander.
Yes. David Porter. Yes. James Al. Yes. James Chesher or John Chesher. Yes. Kevin Wilkinson. Yes. Michael Gilan.
Yes. Michael Grea. Yes. Tom Burgerer. Yes. That's everybody. Okay. Okay. Let's go to SC3. John Shesher. Yeah. This is a close out. And I've seen
a lot of these recently where they refer to unpurchased scope. This one's got 107,000 of what's called unpurchased scope. And again, it sounds like scope is not being done. But when I ask the question, the
response is the funds being returned are due to the buyout savings. Why don't we just use the word buyout savings then in the closeout documents? Actually, a buyout savings should be returned to contingency and then you do the close out. But
I can understand you want to cut the step out of that, but why not just call out buyout savings? We can um we can certainly do that going forward. We're also looking at yeah honestly eliminating the the the
unpurchased scope from our GMPS all together. Um so we're making that change because if it's truly unidentified scope because sometimes there's unpurchased scope put in there for unidentified purposes that they're not sure the exact scope. Um that should be an allowance,
not a scope item. So that's in the past that's been used as called unpurchased scope just because they hadn't purchased it when uh we'd prefer that as an allowance. Um and then the additional the other part other scenario is the buyout that you talked about. Um and in
that should be buyout savings. Yeah. Um so we're looking at making that change. There's a lot of projects that's not again that's not going to happen. you know, the GMPs, what we're just negotiating now, it's going to be in place, but for the next year or two as
we're wrapping up some of these closeouts for all these projects, that won't be the case. Um, because that's how they were negotiated in the the GMP negotiations. Um, but as far as the buyout, we can definitely call it that. Yeah. Yeah, we agree. Would you call it buyout or would you
just call it unused allowance? It depends on the scenario. Yes, it could be either one. Okay. Well, this document has allow unused allowance in there. So, yeah, it does. Does it need to be differentiated of an unused allowance and an unpurchased
scope? Yeah, some the the allowances are clear. That was designed for an allowance purpose that wasn't used. The unpurchased scope, there's two different scenarios for the same bucket of money. So, that's where it's a little confusing. It is.
Yes, Mr. chair, if I might. I think I think what you're also seeing is the attempt by the CMS to remain consistent with the terminology that they used in the initial document. I'm sure that in the GMP that that was created, they used a certain term two
years ago, right? And they're following through on those terms. So, we can't get frustrated that we're seeing the difference in terms. Yeah. We're trying to correct that going forward. Yeah, as Mike said, we're seeing
Yeah. set set standard language that Okay, John Chesher, want to make a motion? Yeah, I move FC3 be forward to the board without objection. A second. I'll second it.
Any more discussion or comments? David Polus. Bruce Alexander. Yes. David Porter. Yes, James Al. Yes, Kevin Wilkinson. Yes,
Michael Gan. Yes, Mike Guda. Yes, Tom Burger. Yes. And that's everybody. Say, Mr. Tennessee, when you pull the item, not
to pull you. John Chesher. Yes. Okay. FC4, I pulled it. Um, I just want to clarify that our contracts with the CMS going forward, what does it say
about having to return overhead profit on some credit items and not other credit and that what the contract says is what we really want. Yeah. So, um, in one regard it's very
clear where it says that and there's one item in here to address that. So it says that the un maybe Dorothy you remember it was in the questions and answers that the scope not performed um it would be returned with overhead and profit.
Um when we do a buyout savings we don't ask for overhead and profit because it's a savings that the contractor were able to save for the district um that they basically earn that that overhead and profit on the full amount um but they saved us money. So that's that's where we take it and that part of it it
doesn't say either or not. Um so that's why we allow the contractors to keep that we think fairly. Okay. And that's how our contracts read. Yes. The contract Yeah. What what section is that in on the board now? 13.4 was it? Or
Yeah. Yeah. So why why was this one at least I guess in the write up where the there's a a note that the the construction manager disagrees with returning the overhead and profit. It's already noted in the contract. We shouldn't care if the CM disagrees
and that's why we're processing it without their agreement. So correct we're processing it in the correct amount where we are not allowing them overhead and profit on the return scope. Um, and they disagree, but no problem. How can they disagree with a clear
contract section? Okay, we're allowed to, I guess. Yeah. All right. I just want to make sure that our contract and our and our what we want um was clear and it sounds like it is. Michael Hillend.
So, are we getting the credit back? Yes, we are getting the credit back on the scope that was not performed. Um, we are not getting credit back on the uh buyout savings which is consistent with what we've been doing
and our the disagreement is about the un unused scope because we did not complete some of the scope that we initially intended to do in the GMP. We decided to pull that out um and not complete it as part of this project. So that's the the question. So would you rather amend the contract?
Not this one but the credit the contract form. The contract is correct. It's the It's the contractor who was just disagreeing with the term in the contract. So why not why don't we enforce our contract provision? We are. We are.
That's what we're doing. This is going forward without support by the contractor. He disagrees with us, but we're executing this by the contract rules. All right. I see. All right. Thank you.
U Mr. Al here in the room has a question if I might. Um I don't know the specifics of this situation, but sometimes in these situations a contractor will go through an inordinate amount of work to develop the scope that
ultimately is not used. So there is an overhead cost to doing that. And I have no doubt that it's not the it's not necessarily somebody saying, "Hey, I just want to get paid for nothing." It's more than likely somebody who has done a tremendous amount of work to develop the
scope that ultimately doesn't get built. And there we don't ask for any return on the pre-com fee. So the pre-com fee is based on the full value of the proposed work, right? So the their pre-com fee gets the full We don't ask for money back because there is work associated with developing the scope and
Great. Yeah. Even in the even in these uh unused scope packages, there's a still a tremendous amount of work. So we we need to enforce the contract. Contractors accept that. But at the same time, it's not just them saying, "I want to get paid for nothing."
Understood. Okay. A motion for this to move forward. Anyone? I move FC4 be forwarded to the board without objection. Thank you. Get a second. Second. Kevin Wilkinson. Thank you, Kevin. Any other comments or
discussion? David Pus. Bruce Alexander. Yes. David Porter. Yes. James Al. Yes. John Chesher. Yes.
Kevin Wilkinson. Yes. Michael Gilfan. Yes. Mike Gita. Yes. Tom Burgerer. Yes. All right. FC6. John Cheser.
Yes. This is we added canopy drainage underground and even though the code allows canopy drainage to not be connected to underground. So, I wonder why we did it. It cost
$122,000. No, 55,000 as a portion of this. It was 55,000 to connect it to the underground. And I just wondered what prompted the change if it was okay the way it was. Yeah. This is James from the SBA on the
project. um the civil design got with BCS and even though it was allowed by code BCS and the designer just you know thought this was the best practice to do long term. So in discussion with the contractor and everyone involved, we
made the decision that it was for best practice of the school to move forward in this direction and and generally speaking, we look at situations where the water may run across walkways and things like that that where people have to walk through it, drive past it. That's exactly what would
have happened. It would have been draining basically into our staff parking lot into basically the swale that way. So tying tying tying it in this way was best practice for us to move forward.
Well, perhaps this should be a design standard then in the future. Yeah, there there I think that's a conversation probably um you know the designer that was dealing with it with civil design which has done numerous projects with us and I think those discussions are happening between them
and BCS um and they're looking at that as well and it we've looked at it a little bit and it's hard to make a standard that fits all situations because there's and generally speaking we don't want to overpay and put everything underground that we don't need to right but we do want to have everything that's going to cause a problem either erosion or
puddling or anything like that underground. So, generally speaking, we get this right. Our civil engineers are really good about that. Every once in a while, we have to reconsider when we see the field conditions. That's probably should have been underground. But, um, and I I see Mr. Chester's point because I guess where I think I would probably
go if I think maybe where you might be is that chances are covered walkways are always in high-profile areas. It's where drop offs and parents and cars are. Why wouldn't we traditionally have that as a standard to do? So, it is a good point,
but as mentioned, I think it's certainly something to consider with BCS. Yes. Well, and I think it can be a case by case because we could have a walkway where you got paving and parking and a pickup area on one side of the walkway and a nice swailed grass area on the
other side. So, we could flow into the grass and let it into the soil and cut down on the runoff. So, yeah, true. It's a very valid point. I we we appreciate both both perspectives and I guess that'sly the the challenge that go
through is um case by case basis. It is it is but it's probably something that can be seen during the plan review and the plan preparation by the architects and the engineers. may just have to be another checklist item by staff when they're reviewing the
final drawings to say, "No, no, no, no, no. You're not going to sheep flow this onto the parking area." Right. Yeah. And I think that that's ultimately what happened because we actually had a change in BCS from the civil review when this originally started to who reviews
civil now. And I think that's exactly what happened to be honest with you. Good point. Always comes down to those building departments. Okay. Uh, need a motion on FC6. Let's see. Oh, Michael, sorry about that. No problem. Um, so there's this also
includes uh card readers uh and electrical changes. I see the review uh portion uh at pages three and four, but I don't see any backup or the
electrical changes and card readers other than that portion that directly is is part of the canopy change. But where the card readers and the electrical I think it's in the striker proposal. Yes, the electrical is in the striker
proposal that starts on 15, page 15. I know. Excuse me. No, 25. 25 you said. Yeah, that's the initial letter and then I believe there's five pages of documentation from Striker I think at least that shows all of the
work which would be the electrical work for the card readers. It's kind of hard to decipher through what's electrical and what's outlets and things like that. Keep scrolling down. Yes.
Back up. So that this then goes back to the August of 2023. I'm trying to determine where the card reader changes are. You You won't see the card readers in
any of Striker's work because they basically do the infrastructure. Card readers were provided by a contractor that was hired directly by the district. So, it's going to be kind of hard looking at those five pages of individual work to realize what's a card
reader compared to maybe an electrical outlet or something else. So, the change was just for infrastructure for the 30 grand and we we then provided the
actual card readers several. Yes. The $30,000 was more than just card reader infrastructure because I believe this had the mini split on it for um dry storage and some other things. But yes,
a portion of that $30,000 is infrastructure for cart readers. For cart readers. All right. Thank you. Okay, that was FC6 and we need a motion.
I move FC6 be forwarded to the board without objection. Okay. Need a second on that. Need a second. All right. Any other discussion or comments? David Poland, please.
Alexander, yes. David Porter, yes. James Alt, yes. Kevin Wilkinson, yes. Michael Gilan. Yes.
Michael Guida. Yes. Tom Burgerer. Yes. And I left off John Chesher again. Yes. Sorry, John. By the way, if you put on the um
the you know the uh closed captioning, it comes up as Uncle Guided. Okay. All right. Moving on. FC7 Michael. Uh yeah, this is my review of the school
police reviews. Um I do with the explanation on FC2 see that this dates back to November of 23. So um is the explanation that this is an old
one and now the school police is uh got its act in here for an order. I don't I think this is more of a gray area whether we actually no to be honest with you with Maluca and I can only speak to Maluca being my project all of the school
police items that you saw whether it was card readers or this that was the same regime that reviewed the projects during Maluca which since school police has now moved forward with new draft because this person is no longer here. So these the changes that you were seeing in both
of the change orders you just reviewed when it says school police it was from the reviewer that we used to have. Okay. All right. So So moving forward hopefully we can avoid some of these. And question
for staff. Um, school police now has, I think I read in some of our info, hired somebody qualified and capable to review plans. Yeah. So, there was um they they did some shuffling around. They actually hired two field inspectors to do all of
our um site visit walkthroughs and writeups for the schools of safety. So, they visit every school um do a complete assessment of the schools. Um so, those they hired two people to do. the person that was doing that work and the plan review is now freed up to do the plan reviews. Um, what James is talking about
was he had a previous person that's no longer here that was doing the plan review. So, there's been some shifting of staff. Um, and there's a a true team effort now trying to get these reviewed. Okay. Good. Good. Thank you.
All right. FC7 need a motion. Motion. Michael the motion. Need a second. A second on FC7. I'll make a second. Okay. Any other comments or discussion?
David Polus, please. Bruce Alexander. Yes. David Porter. Yes. James Al. Yes. John Chesher. Yes. Kevin Wilkinson. Yes.
Michael Gilfan. Yes. Michael Guido. Yes. Tom Burgerer. Um, don't even look at the closed capt. Okay.
All right. I think we're moving on to We should look at Can we get John Chasher in there? Yes. Yes. He was He was the group. All right. FCA John Chesher. Yeah. This is the replacement of the restroom door locks. I was just I guess
befuddled by this whole thing. We have a door lock on the restroom, but it's just there's a thumb thing on the outside so you can really get in even though it's locked on the inside. I don't quite understand that, but
um apparently that's the master spec says that. But now it was determined just on this one particular school by the principal and the SPA that they've decided now to make it a key that needs to be opened which I'm wondering if
that's really the right thing to do. What if there's a substitute teacher the key gets lost? Where is the key? They need to get into the restroom. I mean was this really thought out? So John, this is J James Farrell again. I'm the SP on the project. I think in the olden days, the old hospital lock
used to be the one that you could use a flathead screwdriver or a coin to get in and out of. This one is a newer hospital lock that literally is it's got about a half inch thumb turn on the outside that literally every individual bathroom in the school, whether it was staff or the
K2 restrooms had this. So, if there was somebody in there, you could turn the thumb lock staff or children and get in. And I think the old thought process for K2 is for a teacher you could get a child out this way. Um obviously the staff restrooms that wasn't going to fly
for the teacher for the teacher but also in conversation with the principal from a security purpose these days if there's an instance they could potentially use the restroom to lock themselves in the restroom. And yes it's a keyed entrance. Somebody could not get in there by
turning in the thumb tag thumb turn that way. So, it was determined to use a key for all of the all of the individual restrooms that the principal felt was the safest for her staff and her students, which I honestly I didn't disagree with at all.
So, is this a new new district master spec? Now, it it's something that once again I'm in in conversation with BCS. I brought it up to them um about it. We clarified that. Could it be a keyed entrance going into the bathroom? And BCS says yes, it can be a keyed entrance. Um, I think
moving forward we probably have to have some discussion about what the best mechanism mechanism is for at least the in-classroom ones. Um, I think the staff restroom one being key is probably an obvious being fine. Um, but maybe moving forward on the K through twos, that's a
conversation we'll have internally I think to about what's best moving forward. And you're not concerned that the key might not be available when there's a child in there under the duress? Well, I I would the key is going to be keyed to the classroom lock. So, worst
case scenario, a teacher could get the teacher right across from the hallway to come in or think there there's going to be multiple people in that hallway that's going to have that key. It's not individually based just purely on that door. So, yes, a substitute teacher, which I'm assuming I don't work on the
educational side, would get keys for the day to get in and out of that classroom. But for some reason, if they didn't, they'd have three other teachers within across the hall or directly right next to them to be able to get a child out of that class, that bathroom if needed.
Okay. I'm just hoping it's um you know, run up the flag pole and everybody agrees with this. Yeah. Yeah. Thank you. We agree. We agree. It's it's it's certainly not a a set standard yet, but it's it's uh in discussion. And I would just suggest that we get
that resolved soon so that we don't go 10 more schools that we build and then we're out there changing things because the principal has a different idea. Yes, Michael. Go ahead. So that's gets to my point. And so we
now have principles over ruling district security policy. It's not a security policy. It's it's a BCS code requirement. It's a functional operational uh issue, not school police.
This is actually operational challenges and this is the kind of thing that BCS works through. It's not something that just indiscriminately happens. Yes, there they start from an idea, but they have to be vetted and BCS has to help us
work through that concept. But the purpose of this is a security purpose. It is an operational concern. It's a functional concern because of the student locked in the restroom and even if you're we're not talking about um
someone in duress, a student goes in and with ill will locks themselves in and we have to have the ability to get them out. That kind of thing. So, it's not strictly a uh safety and security. It's an operational concern that has to be
considered. Many all the different circumstances need to be considered. So to say right now with certainty that this is the absolute answer is still to be still to be worked on. And and once again, they were individual restrooms. The the group restrooms weren't done
this way. It was inside the K2 classrooms. And I'm not sure probably maybe eight staff restrooms throughout the throughout the facility, give or take. So I understand the need to be able to get in
as an operational issue which would seem to militate towards having the what was the uh terminology the thumb uh unlock process which I understand was installed
but then they went to a key lock. The key lock seems to be from a security perspective, not an operational perspective. Well, well, it's also to keep people out that just want to open the door um without and to protect the privacy of the people in the
restrooms, you know, not as likely that elementary school, but if you get middle school kids that know you can just turn a watch and open the door, um you may have some of that. Well, yeah. Even with the the K2, say you have a second grader, a second grader literally could have walked up to this thumb turn, turned it, and opened the the door with
a another child in there using the restroom. It was that easy. Dr. Campbell, I believe they also a lot of times we're using those restrooms as their safe space during a lockdown. So, you don't want it where somebody can walk up, open it without having a key. Without a key. Yes.
So, that gets back to my security is this security issue, which I've been told it isn't. It's purely operational. Have we had I didn't say it was purely operational. I did not say it was purely operational. What I said was this was made that decision was made in this particular
case for operational benefits. But not not to say that it's let's face it there's a lot of stuff that's security nowadays that is you wouldn't uh assume. And and to Dave's point, just to add on, the principal and myself, she made the
decision as an operational standpoint, and we talked about it that it actually adds a layer of security when we needed it, but it was it was driven from an operational standpoint like Dr. Campbell said, but the the added benefit is it could be a security
issue, a security safety measure as well. And what is the school district king schedule for this particular lock installation?
So, so every classroom is keyed the same and then the internal locks in those classroom i.e. the bathroom, this the desk to the teacher, things like that are also key to like and then obviously there's other layers of
security to get into different areas um throughout the school. All right. Um you know, this goes back um at least a year from the dates on these things. Um, I am very concerned
regarding a decision by a principal uh to change locks that have a security component or and a safety component to them, particularly when the installation at the school is not unique
for other similar schools. And you know what I'm hearing is now that this is over a year old. Have we made a determination then or did I hear correctly that we're considering it to make these changes for other um similar
schools? We're in the process of looking at that but um we feel that this is the better solution the keys for sure when we because we have talked about it recently um with security BCS operationally this is the better solution so we're in the
process of implementing that and and not to I don't want to mislead it wasn't actually the principal who drove this I actually brought it to the principal so if anything it was the SPA myself that brought it to the principal to bring it up to her attention And that's why we conferred what was
best for her school in operation. But this was a lock that met code that was different than you had seen before. Yes. So the lock set itself had changed configuration evolved through time and when I
originally see hospital hear hospital I thought it was the screwdriver's the coin kind of deal. So it was definitely unique when they were installed. This is John again. There must be hundreds of these doors in the school district. Are you gonna go back and
change them all now or are you going to change them in the future or No. So I think I think part of it Sorry. Go ahead. That's it. Just just wondering what's the future hold for these. What are we going to do about this? I think what David and James were saying is that the style of these locked have
the newer model per se is different than what it used to be. You used to have to have either a coin or a screwdriver or something to do that. So, you have to have a lot more intention to actually unlock that door, which wasn't as big a problem. The newer model is just you do it with your thumb, which changed the
game a little bit. Why don't we go why don't we go back to that that style instead of having a cylinder uh that presumably costs more money because you now have have a full cylinder with pins
and also have to go with keys the key solution is the better solution from a security standpoint and it works for operationally as well to have it's the same key as that principal as that teacher has for the front door which
makes it uh um uh easy for them to access it. I I do see your concern. I do appreciate the question of are we doing this moving forward or is it is the product itself
driving the decision? Right. Is that where you're going to Mr. Gelfan? that might not go back to an old product and and this this change order brought this to light kind of so we're that's why we're working through it and I wish I had some more answers of long term
what we're doing but we'll continue to work towards that and and it does raise one of the really interesting things for this overall body there are plenty of times where innovation happens every day in our industry and something happens where oh
we find that something new can be implemented. Does it therefore get implemented across the district? Um, I'd love to say all things being equal that yes, we will immediately roll out and roll it across all schools in the district. As we all know, we don't have
we don't necessarily have the funds to do that, the manpower, uh, etc. So, it's it's oftent times some of those innovations, some of those improvements, maybe this wasn't the best improvement, but um sometimes those improvements just
take time to implement, meaning as a school has a certain u service needed, that might be when we can roll it out. So, rather than saying, oh, something like this, well, let's roll it out amongst all 111 elementary schools that
we have. um right now it may be a uh a a uh intermittent roll out a as as we get to these schools. So what are we doing now as we're contemplating uh
work in the elementary schools that have restrooms? Are we using the new locks? Are we going back to the old locks? Are we going to use this newer key system, key system?
I'm sure that the new key system will be going forward in things that are designed from now on. Um, but as far as there's there's a holdover between stuff that's already designed and in construction that I'm not sure about. Depends on the school. And and I understand your question and when we did
this kind of the rule of thumb and David and Michael knows this my my theory will always be especially with the evolution of how things change there's never a wrong time to make the right decision and at that time we felt like this was the best decision operationally for the school and that's why I've brought it to
everyone's attention so that way we could have a bigger discussion because like Dave said this might have not been the best way for the lock company to change their lock to the new lock but there may be something that's been created that we haven't figured out or may happen tomorrow that we can find
that works better for our K2 restrooms. John, yeah, I'm I'm going to vote for this only because I know the work's already done, but if we see any more of these in the future without more of an explanation
on what the standard is or what's going to be done for all the schools, I'm not going to vote for it anymore in the future. And I'd like to be able to get back to you because I suspect one of the questions is um we have two new schools
that are being built right now. Two new two new elementary school not two new but one is new and one is a modernization. Are we using this same lock feature in these two new schools? And the the presumption should be yes.
And we want to make sure that if this is the standard going forward that we made sure that we included it in these next two. So as Mr. Gelfad you mentioned earlier, I got to make sure that every everything new every time we get to working on a school uh with those uh K2
restrooms that we can uh address the lock function then. So I'll get back to you on that one if it's okay. Okay. I need a motion on FCA. I move FCA. Go ahead.
I move FCA be forwarded to the board without objection. And I second. All right. Uh, any other comments or discussion? David, please. Bruce Alexander, yes. David Porter,
yes. James Alt, yes. John Chesher, yes. Kevin Wilkinson, yes. Michael Gillan. Yes. Mua.
Yes. Tom Burgerer. Yes. And we do have a quorum with me leaving. Correct. Yes. Guys, thank you. And I'm sorry I have to jump out again. Speak to you. Thanks, Tom. See you later. Thank you, sir.
Mr. Chair, I'm going to have to back out. I was supposed to be attending this meeting, but I had to free up. So, I've got about another um 15 or 20 minutes if not necessary for querum. Good news. Want to jump to the approval of the
minutes and then come back to the Yeah, I was going to say m Mr. Chair, would you prefer to go to voting items like the meeting minutes um with with Mr. Gelfan still here? Yes. I think we're now done. Let's just finish off anything that we have to have a quorum for. That was the
last That was the last one on consent or none on consent. Yeah, we're done consent. We're done discussion items. So, anything else down below 4.0 that we have to do? Want to look at followup?
I didn't think there was much. It was just We'll look at Okay, we need the minutes. Meeting minutes. Anybody have issues on the minutes hearing? None. Minutes accepted.
All right, let's go back up to the uh order staff updates. Um okay. Um well, we're we're in the middle of um summer construction, so everybody's quite busy. Um gosh, I had some I had a
series of notes that I wanted to talk about. Oh yes, my first one is um I want to applaud um the school district as a whole because our our grades came out and we are again an A rated district. Um
great news on that. Um we al we all of course in facilities we we take a little pride in that knowing that we may be secondary or worse support to making sure the environments are um uh proper so that these students
can do so well. Um we are quite happy with that. Um the um I I my my one comment is I we we've I've been able to attend a couple of uh conferences recently uh educational facilities types
conferences. One's a national one and one is our local Florida one. Um and um what I will say is uh some of the things that we've noticed the trends that are coming out of these conferences usually there's those are opportunities to find those innovations I was just talking
about and um as is hopefully obvious to everybody um I think uh AI driven connected buildings um that's g that's continuing to grow and that's going to be a huge um effort in the future. Um
along with that is uh facilities data. Um as many of you may know we are doing our own facility condition assessment. We just started um last this past month or right now um doing assessments on all schools or the upcoming referendum the
the one that was uh approved. Uh so we do have uh a lot of that work uh about to go on and uh and what we're finding out is uh the data that we pull down is absolutely critical. It's no longer u a
function of uh somebody walk out to a school and look at it and see what condition it's in. It's now track data and record all the activities that you've done electronically. And um that's where AI will start to come in
because AI will be able to analyze a lot of the data directly instead of manpower reviewing that data. So that's some of the big trends we're seeing uh coming out of uh uh coming into the education field and
construction field as a whole. Yeah. One one example at one of the conferences that they gave wasn't directly um facilities but in the um transportation department. They're actually tracking for instance they they tracked their starter that they use on the buses and they got it down to within
like 50 starts that it was going to fail that particular model. So they know instead of having a bus stranded on the side of the road, hey at this point we need to replace that starter at that bus. We do it proactively and it saves a lot of headache and hassle. Um, big
picture, we'd love to have that with the components in the buildings. Um, obviously it's going to be a long way to get there, but we kind of see that the future being that this air handler is going to need the, you know, major service or minor service in at this time period and we can be proactive with it.
So, there's there's a lot there. Um, and it's progressing fast and we're trying to just stay on top of it. A asset management is really the the key phrase. Um we are uh trying to do our best to stay on top of um these assets um and understand where they're where
they're going. Uh as as you all know that new referendum coming up uh are planned maintenance. This is going to be a huge component trying to figure out when things need to be done. Can they be done in year two at a given school or can we can we hold them off until year
three or year four or items that are projected to be done at a certain time when we go and look at them? Are we finding that they can they do have a longer life cycles that'll help us better translate that into the future? uh key performance in indicators, KPIs,
that's one of the big uh phrases that's been going on for decades now, but um it's now playing a heavier role in um grading our performance. I mean, again, it's we always say it's really hard to rate how well maintenance and
construction departments do. You know, is the building still running? Yeah. Does that mean it's good? No. uh we're getting a lot more into the data and the key performance indicators are going to be able to tell us where we're performing well, where we need
work, where our staffing uh upgrades need to be uh implemented, things like that. So, I think that's a big uh big step for us um going forward. And then um the last part of my comments are, and
we'll get into this a little bit more in new business, uh m Mr. chair if we're allowed to. But there uh our legislative session just ended. So there have been um quite a number of uh changes
um uh that our legislature has approved u some of which have to do with security uh school safety. I know one of the features was, you may recall last year there was a uh came out of the legislature that the schools had to be
locked down basically at all times whenever a student was in the facility. So even if a student was there at 7 or 8:00 at night, it was still had to be a locked down facility. Uh well, the new one of the new statutes that was
approved um kind of lessens that a little bit and they now make it um uh the time frame is like 30 minutes before start of school and 30 minutes after the traditional end of school. Um so that that helps to
manage um how we are staying in compliance with u safety and uh security of the of a campus a live campus. And then I have another one which I'll get into under new business because well there's a lot more to it um on on
construction uh bill uh house bill 683. So that's it for me. Think you covered it all. Okay. So, Mr. Chair, we're back to you. Um, did do we want to do followup or did you want to do
Sorry, I was on mute. Sorry. Um, yeah, in progress work. Go ahead. Okay. Um, I'm going to kind of short arm this um this month. Uh, Dorothy, if you want to go through uh sliding through these are traditional um pieces of
information. Next slide is our upcoming uh contracts. Uh next ones, this is all for for you guys at Cork to see what kind of projects we anticipate coming forward to you guys in um the coming months. U the next several slides are
all the details behind what um RFPs and uh GMPS are in process design. The next series of slides uh we have a lot of facility renewal work still going on as you can imagine. I don't want to say exactly what the number was, but I know we have um hundreds of projects going on
this summer between facility renewals and minor projects and whatnot. So, um a lot of work going on. Okay, slide through those uh pictures of some of the facility work. Okay, our next schools. I want to start
off real quick on our our two main schools. We have two schools that are opening up in August. the brand new West Acre School called Saddle View Elementary and we also have uh Windbrook Windbrook Elementary, the modernization is going to be complete and we are
opening up that school as well. So on this one um Saddle View, you know, as you can imagine sitting here on July 10th, um I have some uh nervous spas that are working on these two projects, but they are both in very good shape. Uh
we anticipate they will be open on time. Um, as you can see scrolling through, there you go. Um, our landscaping is in. Uh, matter of fact, these photos are a couple of weeks old. Um, because we have a lot of that sod that looks like dirt
now is now soded in. Um, the, uh, finals uh, furniture is being installed right now. Uh, finals are being called for next week at this school. Um well that like for example that photo right there on the left is a photo of the playground but if you'll
notice on the aerials above it the playground the port and place surfacing is already done. So that is an even older photo. So um and and I'll go one step further. If you go one more slide, Dorothy. Uh oh, two
more slides. Keep going. There's some of our interiors. Now if you look at those those might put you in fear. Oh gosh, that's a restroom building. That's a classroom building. They don't look like they're ready. These are about four weeks old. All these restrooms are all done. All these classrooms are all done.
Furniture's in. Infrastructures in. Um and I say all done. Uh right now, as you can imagine, um what what's in it on new schools that are uh are are pain points are elevators, fire alarm, generators. In this particular case, in this school,
the fire alarm is done. The generator's done. Uh the elevator I believe uh we were getting a dial tone this morning and the hope would be that today or tomorrow the uh elevator inspector and we all know how much we love elevator inspectors for those those contractors
in the room. Um the elevator inspector should be on site today to help us um activate that elevator. So we are looking at uh uh TCO for this project. We're hoping around the 28th of July, if
not sooner, which allows for the school, the brand new school to start. The principal who's very heavily involved in this school, she gets the opportunity to bring in all the students. Um, if you're wondering what students are, where are these students come from? All the students into this new school are all
coming from Binks, Binks Forest. So, uh, and this is the Ardan uh, community. So, a lot uh virtually all the students are actually in the Ardan neighborhood. Yeah. Day one, we won't have any buses. They're all walkers to the school. Um so, that's it. It's just your community
school. Okay. Um uh moving on, Windbrook. Um you all know this facility. Um there are a couple of buildings that were renovated and then one main building which was brand new. Um and again, we're in the same boat on this one. And um the photos
are are equally deceiving. You might look at some of this and say, "Boy, I don't know if you're going to be done in time." Uh some of these photos are a few weeks old. So, the progress has been made on these on this school. And again, a lot of a lot more of the sod and
landscaping has been installed. Um you'll notice on some of the interiors, um same basically the same premise. Um elevators uh are uh are operational and we're anticipating the uh inspections
next week. Um we have already started finals on this school. Um so it's not a competition between Mark and and Joel. Uh but they are both staying hot and heavy to make sure they
get those uh these schools open. Um, so we're we're very optimistic uh that they'll be in good shape. Uh, next one up is uh West Driv. Um, sorry, West Revier Elementary is a school that is not opening up in August. It it it we
only started it um this winter, I think. So, it's going to be opening up next August. Um, this was also uh renovating a couple buildings and I think it's one big new classroom campus building. Um so this project continues on. Um good
progress is being made. Okay. Uh the next one I don't know if we've actually ever shown Cork this before, but uh South Intensive. Um, if you're familiar with the facility or the the school, the operation, um, this is
an alternative school and it used to be over by Barton. Uh, we moved it down to, uh, what was the old South Tech campus. Uh, we have our transportation and, uh, the Old South Tech campus. Well, the Old
South Tech buildings have remained empty for um, probably about six years. And uh we moved South intensive down into the portables outside of it. Uh South Intensive is really relatively small uh school is probably about a hundred or so
students. Um and uh we are renovating the old South Tech campus uh to house these students in actual buildings instead of in portable classroom buildings. Um and you'll notice I have
it now in parentheses. Uh the school has rebranded. Uh it's now called Rise Academy. And please forgive me, I don't remember what the four letters Rise means, but it's it's it's it's motivational. It's it's um it's
uplifting. It's positive. Um so this campus is uh an existing old building that is going to be renovate that is being renovated. And I believe this is probably oh gosh, I can't even remember when this one's opening up. Um, but this is uh
several months out um at least. It's probably into the new year at least. Um, if you're familiar with this, the building on the bottom is uh building one that's closest to uh Military Trail. The building at the top in the center there, that is our our uh uh building
that we are renovating. Uh yes, Miss Branch, I see your hand up. I think it stands for reaching independence through structured education. I believe that's what RISE is. Thank you very much. I You're welcome. I appreciate that. Actually, I'm on their website now and it's raising individual students
excellence. Well, let's have an acronym face off here. But again, it's it's motivational. It's uplifting. This is an opportunity for students to um to break out of the challenges, academic challenges that
they've had. And again, this is where I take pride in the fact that if we can provide them a good campus, a good learning environment um and show them how much we care about them. These are not students that are to be left behind. Um this campus is going to show them the
pride they should have in their school. Yes, Miss Branch. I think he's correct. I was thinking of one in Margate. Okay. Okay. Um um and again this is uh traditional classrooms. Uh the the school is actually a uh a as an
alternate school. It's uh usually much smaller student bodies. So um much smaller classrooms, meaning they're they're six to eight students in a classroom kind of thing. Um but this is their traditional um uh it's a
traditional uh facility with uh c it'll have a cafeteria um um and media center that kind of thing. So it will resemble many of the tra you know the traditional high schools for these students. Um
there is you can see some of the interior work that's ongoing and this was part of referendum or part of the capital plan. It is part of the capital plan. Okay. Um next campus is um historic um
Roosevelt. This is uh the phase one phase two uh Roosevelt full service. Uh phase one is being done uh by Purle as we speak. Uh that's renovating the uh two buildings, the gym and the shop building and and constructing a new two-story classroom. As you you all
know, we're we're pretty far along. I think I want to say phase one is um in the spring. Somewhere between March and May is when we anticipate that campus being completed and operational for adult education classes. Um Darth, you
want to scroll through some of that? Um if you're familiar with it, you can see the three buildings right there in the center. The gymnasium is the one that looks the furthest behind. Um that work, I think. Yeah. If you remember, we had a CCD come forward on that recently to cork because we're at a standstill with some of the
structural integrity issues that we ran into. So, we had to do some extra design work, some extra investigation in that building. Um, they've started to move forward with some of those aspects of the work. For instance, I believe all the demo of the wood joist has been completed. Um, they're working. You're
going to start a helilico pile soon on that um to reinforce the the foundations. Um the drawings I think were going into BCS today I believe um for for their review of those changes. But um so we're moving forward with that building as well.
And these are unforeseen changes. That was the the the historic gymnasium building that we were preserving. Um when you start breaking down that that historic building, there was a lot more uncovered that was uh needed. So, that's what's triggering a lot of these um I
don't want to say late changes, but not original design changes. And while we're on that slide, I just want you to see that uh right there, the building in the bottom, the big uh finger building is um what we're referring to as phase two. um
uh Reg Architects is uh our struct our architect for that building and Purle construction also um won that project and I think you'll actually seeing you're seeing the pre-construction on uh for Purle on this month's meeting.
Yeah. Uh yes, Miss uh Miss Branch, your hand still up or no comments on that one? Oh, sorry. Let me take it down. Okay. Um Mr. Gelfin. So, I know we've had a number of discussions on the purpose of the
fitness center moving forward. Do we have that all nailed down in the community buyin in the city or are there still issues on that? Uh phase two, um there is a commitment by the school
district to rehabilitate the those buildings that you see on the screen there. um and construct a new building. And yes, we are moving forward with the project to build a museum
um and a uh um a research library. That's renovate the buildings for the research library and then build a new building for the museum. Um we are working with the community foundation. Um has there been an actual formal
agreement signed? No. But there is uh there is buyin from uh the city, the community foundation and the community. The community is a heavily involved with the community foundation on moving this project forward and we as the school
district having committed the money are moving forward because we're we're basically the shell if you will. We're going to build the shell of these buildings in conjunction with the community foundation. They have their own architect and uh they'll build out
the rest of the interiors and um and the nice uh image imagery of this. So we are moving forward with a project um for the for phase two with that. Yeah. With the specific of what um spaces will be in that facility, we
don't know yet. We're working through that right in the next couple months. But we do know there's going to be a library and the the museum. So um that's that's part of the design process. Approximately how much space will be utilized for the library and the same
for the museum? I think together it was 37,000. It was 20 and 17 20,000 for the new building and yeah I believe 17 for the existing building. So if you look that that that building that's there is a lot bigger than 17,000. So those fingers on the right
will be demolished and just the L-shaped on the bottom if you can trace it. Dorothy, that's the 17,000 twotory space that Yeah. From there to all the way to the end. Right to the end. And the the east side is or the west side the left on the picture. Um that's
the historical entrance. So we're going to maintain that facade and um bring that back to life. That's part of the restoration of that building. So the museum library use will be the um portion that's the the u the left side
of the L that goes the entire length the library portion will be that that the library and community rooms will be that portion. The museum will be the new building and it'll probably be where those fingers are currently sitting. When those fingers get demolished, we
anticipate that whatever that future design of this museum will be a structure or structures that are housed in that area. Are we premature in going to architect
now without having a better idea? I understand that we're doing the shell, but you know, when you're constructing a library and museum, you have presumably uh different types of shells than you
would for other types of uses. And I'd hate to build something and then the community foundation is going to have to presumably be the community foundation that would have to pay to rework the shell. you know, for example, if there's
a lot of windows, you know, museums generally don't have windows in their display areas. And this um so I'm just wondering, are we putting the cart before the horse there? There we understand your concern
and I I don't want to say uh we're not um cautiously moving forward. Um we know that the community foundation has hired their own worldrenowned architect um Bora from out of Seattle
and and the expectation and the anticipation is our architect will work with their architect so that they will help us drive what the shell will look like inclusive of windows, the general
overall appearance, the shapes, all all of that design fe all those design features. Our architect will actually do the shell design with a lot of their input. So just yeah that further information they selected their architect they're
ready to sign a contract. What they're working through now is the scope of services of that architect. So we're we're outlining we know what our architect doing and they're working through their contract to make that their architect is contracted for the right scope of work. Um and it'll be a true collaboration between the two. um
we will collaborate with them and how our shell affects their interior and vice versa. They'll collaborate with us on how the interior affects our shell as well as provide some design um guidance both ways. You know, we're going to work together on it. We also do recognize, so Mr. Porter, I assume you're going to probably weigh on
this. Um two architects is usually one architect too many. Um, for those of us architects, um, and many, let let's not pick on architects at least until the last minute when they
can't respond. Okay. I'm sorry, Mr. Porter. Did you Yeah, I I I my comment is that um I don't have a problem with us building the shell. Um, I just don't think I could support in the future coming back with a change order to change parts of
the shell because the collaboration work or the other parties architect wants to make changes or they want the plumbing in a different location than we've already roughed it in. Yeah. All of those things. add a window, you know, change a roof shape, whatever a change order might be in the future
that's related to having to change the shell that we've paid our architect to do and we paid hurdle to build. I don't think I could support that. Okay. And we understand that that we are somewhat reticent ourselves. We are
cautiously optimistic moving forward, but we we agree with you. The one thing we will say is keep in mind that this is not going to be a school district facility. Um we are going to ultimately that the the when the uh the agreements
are all worked out between who it you know it's going to be our land that we leased to somebody else and they will operate it. They will have to not only um set up how it looks but who's running
it and what let's say on the museum what kind of u uh art exhibits are coming in or who's running the library research library what these are things that aren't going to be our purview. So we're essentially just a a land land owner a
land lord in that sense. Um, so we do we but we are we are equally reticent uh on when they decide to make changes because they're essentially acting as the owner
of this these buildings. We're building the shell because we're partners with them in this, but they are essentially the owner on this. Well, we're landlord and they're tenants and they can make tenant improvements and tenant changes with our approval, but it's going to be on their
Correct. And I think that's going to be one of the challenges in that that agreement you're Mr. Gelfance's referring to um is when they want to make a change after the fact, why does that come out of the school district pocket? Again, I I don't want to debate
that discuss, you know, have this discussion in open forum, but certainly when it comes to writing that agreement, it's going to have to uh be considered that we we shouldn't necessarily be held accountable completely for their I don't
want to say their whims, but their their uh their their change in will. And we we've taken a lot of that into account into our agreements that we've established. For instance, um we're providing the base landscape and site amenities that we would at one of our other facilities. If they want to have
fountains and you know decorative pavement and all this kind of other sculptural elements like a museum might have, that's a separate landscape archer that's going to work on that and they would pay for that. So the district wouldn't be paying for all the um extra stuff that we wouldn't normally do, right? So we've carefully crafted the the
agreements from the design team to reflect that. Mr. So Dolan doesn't does it have to comply with the schoolboard ref whatever they do inside of the building. The SR ref there's there's a yes and somewhat there's um they all have to have a fish
code and have a space allocated for them that comply with DOE. Um if it does then it increases the challenge of contractual and and it's it's a it's we do have other facilities by the way the school district does have other facilities that we lease to others. We lease buildings
to churches, right? Um, so that's not necessarily an academic function and it it's registered at the state as uh leased to others. So it in in those senses, those other functional things
don't have to be don't have to be SREF compatible. But if there are links to academics like some would say a library. Well, does um DOE have a library uh feature in their category? Library is an easy one because we do it
at the school. There's some that are a little more difficult. We've already engaged DOE to have those some of those conversations. They're involved. Um, Michael. Um, so I'll reinforce the chair's comment
regarding change orders coming down the line. Um, I don't have an I threshold if you would, but you have to stress this to folks and I
can't speak for everyone else on this committee, but I have a feeling that they would be close to, if not unanimous, that once we approve any changes need to come from other sources.
The second part on this is have we entered into a lease for this project yet or is that still be negotiated? Still being negotiated. Yeah. All right. So you I know we do lease
like on Sundays and you know after school but we have many facilities where we list lease the entire structure 247 to another we have a couple we do such as
New York specific church and I can't remember exactly where it is uh we also have the Bezos Academy at Oh, that's true. We do have Bezos Academy, which is actually an academic facility, but I think there's a church. Is it the one that's right by Inley
Grove that um we had a lease of the property? Um yeah, that's true. We may not even have it anymore. Um the We had the taking issue a while back. Little represented the church, I think.
And that may be I forgive me. I I don't know the details. I I apologize. So, I think there's a church in Rivier Beach that we have or had a lease of a piece of property in which they have their buildings and they run it and they
that's it. We It's not subject to DOE SREF requirements and we had and have a couple clinics that we do part of the buildings that we lease out to entities. So, right. Um so one of my concerns is as the landlord
when the the landlord allows the tenant in essence to build to suit um there's always the fear and concern and desire for the landlord for protection that if the tenants project
does not work business fails you know what whatever occurs and the property comes back to the landlord or the property becomes a a problem for many different reasons including lack of
maintenance, uh casualty damage, um the landlord is still going to be effectively on the hook for all of this. Yes, sir. Um you know, sometimes, you know, landlords get bonds, letters of credit,
all that. I doubt that politically or economically that works in this situation. uh as this lease is drafted um particularly because of many of the issues that have arisen with this that
lease needs to be very very carefully drafted so that the school district not end up with what may be a nicely designed for the original intent and constructed but becomes a white elephant
that the that the school district then needs to continue to maintain and or demo and no one wants to think about what happens when things go south. But that's the purpose of a lease is to allocate
the risks. So the next part of this is um you we've got a lot of legal talent. This is a new type of agreement and are we looking to outside counsel to provide us the advice or even to draft
and to advise as to what the risks are so that we can properly evaluate them. Um, you know, this is, you know, we have a lot of experience legal wise dealing with construction school buildings for our own. This is a a vastly different
type of risk environment, right? We also recognize the historic nature of the one of the two facilities that would be constructed so that should it uh come back into our hands. Yes. By the way, we're very cognizant of that.
Um Michael and I have had a great number of conversations about what could we transition these spaces over to if ever, as you say, it comes back to us. Do we have ancillary space needs? Oh, yes. Yes, we do. Do we have storage space needs? Oh, yes. Yes, we do. We we we
certainly have opportunities that we could take advantage of the buildings ourselves should they come back to us. We don't wish for that. We don't expect that to be the case. Um but uh yes and that as far as le legal is concerned uh yeah I mean I think once I guess
conceptually the parties are are you know able to sit down and negotiate a lease and the terms and conditions you know at at that point um you know it'll be up to Ms. Bernard whether or not she feels that it should be something that
needs to go outside. you know, I think we're not that's so many steps down the road at this point. Um, but that would be certainly a decision that uh Miss Bernard and and you know, I guess Mr. Sanchez and the superintendent would
would really uh make that decision. Well, you know, it it also looking at you and colleagues don't want to put you in a position of drafting documents for risks that you are not used to
dealing with. You know, certainly certainly this, as you said, we we we acknowledge I I I I don't want to uh spell out exactly what's going to happen, nor do I even really know what's going to happen, but I I will say we recognize it's a very complex um
circumstance going forward. Um and I don't think we're going to go into this um blindly or quickly. Lady with the money is here. Go ahead. Good morning. I just wanted to mention that we've already engaged our outside bond council on this because we
are planning to borrow for this project. So, it does add an another layer of complexity on that and um Kristen Ver Garcia, another in-house counsel has been involved in those conversations. So, there's a you're right, there's a lot of legal work to be done on this and
we're well aware of that and there will be at least one outside law firm looking at it, probably more than that. Yeah. So this just reinforces that we need some top-notch leasing folks.
Of course, our firm would never contract with the district on that. But if you want some uh thoughts as to who is there, you can contact me offline because that is dealing with these issues and who is certified to handle them something that you know I deal
with. So, okay. Mr. Porter, let's move on because I think we beat this one up. And and and I really do have a very important topic that I need to get to. So, I want to kind of zip through this. Um um historic Roosevelt. Uh I think Go
ahead. Keep going. Keep go go go. While you're scrolling through, I've got a scoot. I just hope that you have some good PR rollouts for the two or two schools, one new one and the one that's being renovated. I think that was Saddlebrook and uh uh or Saddle,
whatever. And then um Saddle View at Windbrook. So and Winbrook. Yeah. Will know how good of a job you're doing. Thank you. And I Okay, we will certainly make sure that uh we applaud the the work that's being done there. Okay. Um that's that's it. Yeah. I I don't
need to belabor the minor projects. There's a lot of things going on. Dorothy and and David and Maris have a lot of work going on there. Um so that is it for the in progress work update. Right. For followup, we were just told that things will be done later. John
Chesher. Yeah, I was on followup. I was just wondering if we can get a better explanation. We see the same thing every month that the local preference was discussed in February and it's going to be addressed at a future meeting. We've
been hearing that since February and the contingency use, can we get an update on how the consultants doing on that? Um, okay. That's that's what my new business is about. That's what I want to get into if I if I can. Um, as far as what was the uh the the first part of it was
local preference. uh the local preference that may also well be a small part from the consultant because it was certainly something that was the consultant had looked into. Um but no, I I don't have an actual answer as to
whether or not the board has an appetite to address that at this time. And forgive me, Mr. Sanchez is not in today. He may have a better insight into where the local preference uh is going. Um, so I Mr. Chester, I'm sorry I don't have an
answer on that part, but on the next part that you brought up, that is actually what my new business topic um involves. Um, Matt, is it okay, sir, if I continue on forward, keep going.
Okay. Um, House Bill 683 was um uh rather rapidly developed and approved by uh state legislature in in uh this extra session and uh was signed by the governor on I want to say Jul uh June
30th uh June 13th. Oh, was it June 13? Uh effective July 1. Effective July 1st. Now, House Bill 683 um has a number of items on there. Um but the one that I really want to bring up to you uh is uh associated with
change orders. Um the language specifically uh refers to the requirement for uh us to execute a change order submitted by the contractor. Execute a change order
submitted by a contractor within 35 days. 35 days. Um, I'll just say that that puts a bit of a wrinkle in our ability to do work.
Um, uh, it's it's, uh, and I will say this statute change is also under consideration by Carri Ingram, our consultant that is uh, doing that report. So they will be making
recommendations to us on this matter on how we how we continue on. Now one of the important points I want to stress to you is a timing issue. This is effective as of July one. This change order requirement for 35 days does not um
include any uh uh GMPS or any contracts that were signed prior to it. That means last month if we did a pre-construction services contract with some contractor that ch uh that change order issue is
not subject to that contract or that contract is not subject to that that that 35 days. That means uh last month's executed um pre-construction services, a year from now when they go to GMP and then a few months later when they
finally have a change order, it doesn't matter. That's still under the old rules. Any any uh preconstruction services and as it turns out uh I believe Purle this month will have an executed contract uh a pre-construction
contract uh after that July one. their change orders will be subject to that 35day rule when that time comes. Now, uh to that end, I say, okay, it means that uh a year from now, when they finally get us a GMP, not when they finally,
when they get us a GMP, um that any change orders that come after that will be subject to having to be executed within 35 days. So, by and large, I want to I want to put uh the committee at at ease that a lot of the major
construction projects, we don't anticipate whatever has to happen or whatever might happen to make us able to execute in 35 days. Um we got time to figure that out. Uh there are a couple of types of
projects where we are a little concerned like if we were to execute a roofing contract right now with a contractor that a change order could conceivably come a lot sooner than 16 or 18 months from now. So we are a little bit
concerned about that. Um but we'll work through those details as we go forward. And of course we're going to try to make sure that we never have a change order. Isn't that right contractors? Yes. So, that being said, uh Oh, okay. Uh, go ahead, Mr. Chesh.
Yeah, I'm sure you're probably going to get to this, but actually, it doesn't say you you need to approve it. It says you need to approve it or deny it, right? Deny and you have to have justification. You have to write it back to the Yes. So, but even that, even the ability to
review it, get feedback, and get it back to the contractor in our current processes, that could conceivably be a challenge. I'll leave it up to Michael. Michael is actually going to do a lot more of the talk on how we operate now so that you
can understand where that change order becomes a bit of a challenge. Yeah. Yeah. And and just to add to that that the one caveat in the bill um the one provision states that if we do not respond in those 35 days automatically approved at that dollar value. Oh, I'm sorry. That was I dropped I
dropped the whole line. That was the whole point of this thing. Sorry. That's the teeth. Uh Mr. P, do you want to weigh in on that or No, I got a question in terms of this timing. I mean, if you set a deadline that change orders have to be in by the first of the month, you guys review it.
in that enough time to get it to court and then the board meets the next week so they can approve it all within that month. So in order just for our review process that we do, we send it to that fair and reasonable consultant to check the pricing and go through that process. So
that that's an exhaustive process that we check all the backup, make sure it's accurate, make sure everything lines up. Um it goes from our through our SBA to our general managers. Um it it you know it takes us about 35 days or more just to do that process by themselves. Um we
it is the the the time starts from what we can tell is when it's submitted to the district. So um we do plan on um uh having a little bit more robust review period before it gets submitted to the district by the architecture team and SPA making sure that all the correct
elements are in there. Um and we you know we want our goal is to pave contractors quickly. So, we don't want to end around the system. Um, we want to make sure that it's efficient. Um, we get pro papers processed quickly and then they can get paid for that work.
Um, but it's it's a lot of work that goes into those reviews of the change orders. It's not something that just gets passed through. And again, I I don't want I want to stress here that what we're talking about, I'm presenting the issue to you, letting you know of the circumstances.
I'm not actually suggesting what the solution is, could be, will be, may be. In fact, the reason I wanted to dovetail this into the conversation about the car rigs Ingram report is because they are weighing in on that. In
fact, I I think Miss Evans is on. They have already weighed in on that for another school district. So they do have the ability to suggest improvements to try to help organizations like ours in
uh to be able to comply with that. So that's why I don't want this to feel like there's oh what's your answer? We're gonna see Carri um what I'd like to let you all know is that Carri Ingram is is uh currently working on their report on all the other suggestions all
the other things about change orders and and um a lot of our other processes um they are going to uh we anticipate they'll be done by the end of this month and um I we uh we we are hopeful that
next month in Cork the actual uh owners of Carver Ingram or the our our point um will he will probably we will try to get him to come here and present his findings to you all as well. So you'll have the opportunity to ask him questions, talk to him about the
details um as well. We'll try to see if we can get the information ahead of time so that you might have a chance to brief it before he comes to present. Um but that's a bit of a challenge just because if we haven't seen it yet, we'd like to see it first. we staff would like to see
it first. Uh, Miss Evans, have I missed any of the points that you wanted to touch on? You know, I just wanted to follow up that Carri and Ingram has done a um a lot of work. They've had a lot of meetings internally. They had a it was a day in person, but then I can't even
keep track of the number of um individual Google Meets and um Teams meetings and Zoom calls that have happened. I know I was on one Tuesday and I think that was the last one. They were following up on just the
accounts payable process which is the end the very last thing that they needed to look at. So they've had all their meetings. They've gathered all their data, all the information they need. They're just putting the report together now. Um these are auditors and they um
take their vacations this time of year unfortunately because they're busy with busy with tax season. So tax season is done now. So they have everything they need. Um but the lead is out of the country um next week. So we're we're expecting I mean normally we
would have it a bit earlier, but it's just falling into you know it's it's auditors and um accountants and so they need a little more time. So they're they promised to get us something no later than the first week of August. Um it will go through district review to
verify that they have all the data correct. you know, there's a lot of conversations they could have misinterpreted. We want to make sure they have everything correct. So, um, when it will finally be done and finished, I don't know if we'll have it for your August meeting. It may be September. Um, the goal of this is to
help us figure out how to streamline things and make things better. Um, this is not an audit. It's a process review that we've requested. So, um, it's actually a really good thing that we did this and delayed the policies for it because we'd have to redo them anyways
based on this legal review, this this new law that's come into play and that may impact several board policies. So, not just the ones for construction, um, but but it could. So, there's a lot of review being done internally regarding
the change order law and how that impacts the district and CRI as Mr. Doan said is incorporating that into their report that we should get early August and we'll certainly share that once it's ready. So, I wish I could tell you that I have
good answers for you right now. Um, but we're we're getting there. Um, Mr. You had your hand up. Uh, where can we see the bill at? It was HB 683. 683. Yeah. Look it up. It's 2025 because if you look up 2024, it it died in in
it's now if it's now it's a newly created statute. So if you look at 218.755 Florida statutes, it it'll come up. It's now called the prompt payment of change orders. Prompt payment. Okay. Yeah. So it's just really kind of taking
the prompt payment act and it's now specifically for change orders. And we understand this. you you as Cork have seen this happen is that um yay we've done a much better job of getting our our uh finance department our our uh
construction finance group to be able to process change order uh to process pay applications faster because we know one a our job in in in this building is to make sure we pay our contractors as quickly as possible as we're now finding out 1B is make sure we get our change
orders executed because unfortunately What we've experienced lately is we can do a great job in paying all the pay apps that of uh services that are already in the contract. But if dog on it, we can't get our change orders through quicker and get them on the pay
app, we can't pay those poor subs. And we do have circumstances. We're working through them where we have subs that are complaining that I didn't work six months ago. Why haven't I gotten paid? Oh, well, because we're working through a change order and moment that change order goes on, the contractor can pay.
And um those steps, while they seem like they should be simple, are often a little bit laborious. And that's what we're trying to get to as uh work through our systems to do our processes, not even our policies, our processes to
do them better and make them uh get our our contracts uh executed faster. Yes, sir. Mr. Um, is there anything in the statute for then how quickly the the the GC has to pay the sub? Nope.
No, there is not. Rhetorical question. Yeah. Oh, I'm sorry. Yeah. Yeah. Rhetoric doesn't fall easily for me, does it? Um, uh, no. As a matter of fact, one of the things that bothered me was the the statute just literally
refers to it as the contractor. It doesn't differentiate between a vendor or a general contractor or a Seymour contractor. It doesn't differentiate. It just says contractor. So for me, my challenge is well, is a vendor really a
contractor? You know, as a roof guy. Yeah, I know. He's got to get a got to get a license. That's a contractor's license. Oh, this those are the challenges for me is understanding how do I I I I just got to get past it and move towards getting these things
executed more quickly and making sure I get we get our our subs paid. And we've um as as you've probably heard us talk, I think Mr. Sanchez mentioned to this body before because I know we only have a couple minutes left. Um, we've had meetings with the economic council of Palm Beach County and and the business
development board and their hope is for us to improve so that we can be the best choice at least governmental wise the best choice for people to uh for contractors and architects and vendors
to work. Um, I want to have uh a lot of coverage. Well, if I can't process things and get things paid fast, I will have a problem getting that coverage and getting lower prices. So, you can kind of see where it all it all stems from. Yes, sir.
I think your definition of contractor is real easy. If you sign a document, the other the other guy signs a document to do something, get paid something, that's a contractor because you've contracted for services or goods, right? Well, I've contracted for an
architect to do that. Is that fall under the same uh realm? It doesn't, but I understand where you're going. Yeah. Okay. Professional services are different than I get it. Are different than the contracting services. So, yes, sir, you're right.
Okay. Toal question. I wonder which U general contractor lobbyists the government to get this thing passed. Thank you for starting with rhetorical because I was I have no idea. Yeah. No, I I hope I need any,
but again, I I say that in the sense that and I'm not trying to play up to the contractors, but I do appreciate because like I said, rule number one for us is pay our contractors as quickly as possible. Pay our small business subs, you know, our smaller subs are the ones that suffer. Forgive me, Ple, I don't
mean to use you example, but Ple can afford to wait half a month extra longer to get paid. They're going to be okay. I want to get them paid, but they're okay. I'm worried about portal subs. I need to make sure that they get paid. And in some cases, the change orders are are some of our biggest challenges. So, I
want to make sure that we regardless of this, but I want to make sure that we uh with car rigs Ingram that we improve our processes to be able to get those things executed um as quickly as possible. Um are there any other questions or
again I apologize Mr. Chester. I don't have an answer specifically as to yes, it'll be this month or whatnot. Well, I think the good news is it it progressed very nicely. It seems like the report's going to be what everybody
is hoping it will tell us and we just wait for the report and then adjust the policies as necessary. And we we have we are moving very quickly on policies. We've already drafted up thoughts and ideas on policy
updates. of course awaiting the feedback from Carri Ingram to see what that will be like because as you say I don't want the report to come out and then take us another two months to develop policies. We need to be able to get those findings
um have that agreement that we're moving forward with certain things or adjustments or changes and have them done right away and get them on workshops as quickly as possible. And uh just so everybody on Cork is aware, everybody at the district level is very
aware of these policies. U I think Miss Evans and I can both attest. Um the CFO and the COO are pressing it in all the leadership meetings. When is it going? When are when's the next available date? When can we get So it is not just being
soft softwalked. is very it is a very high priority um within the the senior leadership of the district to make sure that we get this thing moving forward. Okay, wrap this one up. Um it's on your agenda. Next court meeting is August
14th. Everybody check your schedule. Make sure that's in there. Uh we already did minutes and you have copies of the court reports that are given to the board. Any other discussion items? And I don't think we've given staff
anything specific that we want to see reviewed or put in the next agenda. I just wanted to go on record. Go ahead, Mr. Al. I just want to say thank you to the staff. Um, every time I've submitted questions uh before after reviewing the
agenda items uh for three meetings now, u I've received timely responses. And I just want to say thank you for that. And I haven't had the need to pull anything because I've received those answers. Appreciate it. They they met the uh they met the change
order deadline statute. We do we do appreciate you guys writing those questions in advance because as you can tell our responses, we try to be a little bit more thorough on our responses and Mr. Chesher's point, we need to do a better job of them early on on the original ones. But we do appreciate you guys throwing those
questions out to us in advance, giving us the opportunity to research and give you a more clear and concise answers on those. I've noticed that the answers come within two days. Yeah. So, thank you. That's our focus. Good. Go ahead. Anything else by members?
All right. Then, uh, we are adjourned. Thank you.