So mics are on that for good. We've done we just did it last board meeting. So okay, good morning everyone online and in the room. Get more people in the room these days. Okay. Um,
the only thing I have to report to Oh, let's start attendance first. Dorothy, start us off, please. Okay. Dorothy Banisheski, facilities construction. James Al Cork. Michael Guuit, Cork. Holly Han, Office of the General Council.
Michael Tibilo, facilities construction. Uh, David Dolan, facilities management. David Porter, Cork. Barbara Meyers, construction purchasing. Prince Makaboo Court. Ortiz Canyon facilities construction. David Brooks facilities construction. Julie Edwards DLR.
John Levenson Rail Enterprises representing Work Smith and Ziscoich Architects. Tina Brown Electrical Solutions. George Perez Facilities Construction General with Reg Architects.
Jacob Catz Purle construction. Ben Guanella Ple Construction. Okay, Darthy, please. We have Kevin Wilkinson. Uh, yes. Here. Lisa Revvis. Lisa,
is she muted? I am here. Sorry. Thank you. Uh, Tra McCoy. Patrick. Okay. And we have Virginia Paris are present. Okay. And we also have Miss Gloria Branch.
Good morning. Okay. That's it. Yes, sir. All right. And we have a quorum. Um, I only have two items on a chairman's report for us longtimers that have been on and with the district. I happened to
bump into Barry Present name from the past uh in Publix last week and he's doing great. Looks in good physical shape. Um, he says he's just enjoying retirement and he hits the gym. He says he runs into Tom Hoggarth at the
gym. So, uh, it was nice to see Barry. Um, he couldn't believe I've been on this thing for 24 years. Uh, the other item is, uh, ISOCH. I am the cork representative to ISO, which is
the sales tax oversight committee. And, uh, we need an alternate for that committee because, uh, Ken Lacier used to be the alternate um, and Ken's no longer on Cork. So, it doesn't take a lot of time. We only meet quarterly. Um,
good, bad, or indifferent. I think since the committee started, I've missed one meeting. I was going to say, do they realize you're the chair of that one, too? So, you don't miss those? Well, I don't I haven't missed a meeting. And ironically, I missed the first meeting, and that's where they appointed me chair.
Like, that's what you get for not showing up at a meeting. Um, hey, good morning David Troick McCoy. I just came off of mute. I had some technical issues and I'm here. Okay. Thanks, Roger. Right. So, if somebody would wish to uh have
their name thrown in there, it would only be a time when, you know, I'm not attending or making the meeting. Uh it's quarterly. That's all we meet. The meetings are at 9:30 in the morning at the main district headquarters. Um, we have about 10 or 15 pages of documents
that Leanne presents that talks about the sales tax money coming in, sales tax money going out. Um, and the committee is really there to to approve any modifications to the proposed plans to make sure that the public gets what the
public was told for the sales tax referendum. Lean runs a good meeting. Yeah, she does run a good meeting. It's very efficient. Uh there's no surprises, but there are some changes that take place for shifting money around for using construction contingency when
projects have come in over the original budgets. So somebody would like to volunteer. Uh that is fine. Tragic. Tragic. No, I'm not raising my hand to volunteer, but I am curious to know is do you have and I appreciate your
explanation, David, but I guess is there some sort of organizational documents about the real scope and authorities of the ISO committee that I can review? It's online. It has its own website. And Mr. McCoy, you can go to policy, I
think it's 1.09, uh, which is ISOC. I'm just trying to find it right here. I'll put it in the chat um to the board docs link so you can actually see um the scope of the review and what uh ISOCH does.
I thought Miss Evans was you. Go ahead. Yeah, good morning. I was just going to say we do have a website for ISOCH and from that um website there is there are links to the policy that explains what
ISO does. you can access through board docs just like you access cork um materials. You can also go in and look at the reports and documents from ISO and you can see what's presented. Um typically we have a large report um but we summarize everything into a
presentation. So um as Mr. Porter said we try to summarize everything there. There are a few things you approve. Um there's not a lot of work that you need to do in advance. It's very very different from Cork. We go through everything in the meeting. Um, you can ask any questions and Mr. Dolan and I
are there to answer the questions and usually the meeting runs pretty fast. Um, you'll see if you when you go and watch the meeting, a lot of the pictures that you see in Cork are replicated at the ISOC meeting. So there there's a lot of things that are very similar, but you're looking at the big picture for
the referendum. And it's it's not an advisory committee, the board. It's a little different. This is truly an oversight committee. So the the board in their policy have set different organizations that are allowed to have one or two seats at the table to review
it. And so the board is not naming individuals. Um like for example Cork can appoint a has appointed Mr. Porter there and then you have an alternate. So if Mr. Porter is not available, the alternate can attend. Um and alternates
can attend anyways. Mr. Glasser was always attending um just to be just to hear the information but it's meeting quarterly um very light lift as oo and you can attend virtually you don't have to attend in person.
Oh, Holly posted. Oh, okay. The link the board thing. All right. So, if somebody on Cork would like to have their name put in as the alternate, um, you can tell us now or let Darthy know um that you'd like that name put in there.
I thought Mr. Guido already volunteered for this at a previous meeting. Didn't you already volunteer for this at a previous meeting? I don't think so. I don't think so because I don't think I brought it up before. I think it was I realized recently
maybe one of the other reviews for the um for the contracts. That's all I had as part of chairman's report. So we'll continue with the agenda. Anyone with a conflict of interest today on anything to be reviewed or have been approached by a
lobbyist about anything. All right. Hearing none. Agenda's approved. Anyone with issues to change on the agenda? All right. Public comments. Public comments. Yes, sir. I don't know if anybody's aware or
remembers, but Jim Nter passed away. Jim was a former superintendent of Broward County Schools. Bless you. Excuse me. And thank you. Um Jim was a superintendent at Broward for a number of years through a pretty tough time. Did a great job. Got him to
be an a district. More importantly, he lived in Palm Beach County and he was the chairman of the board of South Tech and really was instrumental in uh getting South Tech moved from its old location to the new Congress location. So, uh his service is this Saturday.
Okay. Thank you. Thank you. Any other public comments? Okay. Let's get down our consent agenda. FC1, I wanted that pulled. FC2,
I also wanted that pulled. PC1, PC1 for me. Okay, wanted that pulled. PC2, I wanted that pulled. Okay, rolling.
PC3. All right, we got one in there. PC4. And another one in there. PC5. I wanted that pulled. BC6. I also wanted that pulled.
PC7. Move items not pulled to go forward. We'll have a second on that. Second. Second by. Any other comments or discussion? Darthy. David Porter. Yes. France Makaboo.
Yes. James Al. Yes. Kevin Wilkinson. Yes. Lisa Brevis. Yes. Michael Guida, yes. Traderick McCoy, yes.
Virginia Ferris, yes. Okay, we will start with FC1, if you can go down, Dorothy, item number eight. It was the last item on that list. I apologize for not getting my questions in first. I just ran out of time this
week and got it read yesterday. Uh, my question on Eid, I I see we had the contractor pay for the testing services. That's kind of the first time I've seen us needing to do that where we already didn't have a testing company lined up
in the ready. Um, I thought we had testing companies already on kind of continuing contract that we would automatically notify to get out to the job. There's a story for that. Okay, that's why that's why I pulled the one that they u we uh because of the
delay um we needed them to jump in. We do have a testing contract with uh West Drift. It was we needed the first small bit of testing done for them uh through them because we couldn't get our purchase order in quick enough and whatnot in order to get their work. This
is associated with the delay in the start of West Riv. Okay. Okay, we were supposed to start in like December, January, and we didn't start till or August or whatnot. So, um, and there was a delay in getting the
purchase order for our vendor. So, they took care of the first little piece of it and then we have the whole rest of the scope is under our term. That's correct. There you go. Yeah. Did we tell them they had to use Terracon? Is that who we use?
Uh, Terracon is one of our um vendors. Okay. Um, but uh I don't know. I don't know. But that's not who's on the project, but that's Yeah, we didn't tell them to use Terracon, they use whoever. And we have somebody else. Okay. Because it it kind of says the
district asked them to hire Terracon for expediting purposes. Okay. All right. Uh, it's really the first time I've ever seen this. So, how did the glitch happen? I know we have we have delays all the time sometimes. Was just an internal internal. Oh, okay. That's fine.
And and we didn't want to We felt that the price was worth not having to deal with the delay, right? No, I understand that. I was just trying to get to the bottom of it was just a internal paperwork delay and that happens. Okay, that's all I had on FC1. Anyone
else with FC1 items? I need a motion for that to go forward. Move to go forward. A second. Second. Okay. Second by Kevin. Thank you. Any other comments, discussion? Darthy, David Porter, yes.
France Makaboo, yes. James Al, yes. Kevin Wilkinson, yes. Lisa Revvice, yes. Michael Guida, yes. Traderick McCoy, yes. Virginia Ferris,
yes. Okay. FC2, I pulled it because I was kind of floored that we still had adult education issues to deal with because the school was finished in 2021 and we're now 2025. I think Leanne was actually throwing a
party for because we finally got that's this was remember you may remember that adult ed had a really long delay. We had a big change order because of the AT&T delay. Yeah. That doesn't mean that we're not at fault for taking a really long time. It was a and I got to say it was an
incredible job. I don't like to give Dorothy too much credit, but she had done an absolutely unbelievable job of trying to reconcile it because it was so long ago. It was done under Glenn Armster trying to get the information was to try to piece together what had
happened back in 21. Darthy pulled out a rabbit out of the hat and managed to be able to reconcile everything. And it was really difficult. Even Hedrickk Brothers had a hard time with getting through it. And kudos to them for getting through it. But, you know, part of that delay was that we sat around for what, two and
a half years with AT&T waiting for them to do the uh the the lines so we could do the roadway and finish off that project. Yeah. I you know, if I was if I was Hendrick, I'd say, "Look, don't call me again for more work." Uh, no.
Don't say that. They're doing Windbrook right now. I know. Did you wait four years for your paycheck? They weren't. they were to wait out. But it is a credit. It's not a charge. So given back going back into the bucket, right? Yeah. For reuse, right?
That's the thing. The reconciliations most oftentimes end up being a credit. And that's the thing. They you are usually worked out ahead of time. When they do the reconciliation, the second to last pay application is always the challenging one because it's trying to make sure that we don't overpay them so
that when we do the reconciliation, we are getting money back. We don't want to having to write them a check. So, it's the balancing act that we have on every closeout. I know it it's my age-old repeated comment that we need to be able to get
stuff closed out and contractors paid and us paid quicker. Yeah. I and I I will say and again blowing more sunshine over here, but Michael and the team have um along the lines of what's going on with the policy
stuff that you know get to um is uh some massive changes to how we operate. And Leanne will be the first to say we are have to uh do a better job of closing them out quicker. And we we are
we actually have starting to have things in place to get them done. We do have to make some changes um contract changes and policy adjustments to make sure that we can expedite that but it is a much heavier effort. Now, we actually have I
think Michael, you have a team of folks that actually um do all a lot of the closeout work, do all the head the head work um so that the SPA isn't necessarily the the person who has to do every little thing, get it done. Yeah. I don't want to have to do
liquidated damages against us. Luckily, they don't run that way. He who writes the contracts the rules. Correct. Correct. Okay. Nothing else for me on FC2. Anyone else with FC2? Move to go forward.
Thank you, Virginia. Need a second. Second. Thank you, Kevin. Anything else? Darthy. David Porter. Yes. Grance Makaboo. Yes. James Al. Yes. Kevin Wilkinson. Yes. Lisa Revvis.
Yes. Michael Guida. Yes. Traderick McCoy. Yes. Virginia Ferris. Yes. Right. PC1 France, you want Oh, yeah. That was me. Okay. You remember me in tour?
Uh, and I was I'll be lying if I said I wasn't intimidated by the amount of pages in PC. I just wanted to know if somebody can take two minutes to explain to me what I'm looking at and what I'm looking for. That would be great
on the overall PC1. Yeah. Okay. Yeah. Um, Barbara, would you care to give the So those individual items that are in there. So one of the tables that are in there is the renewal of so those are pre-qualified vendors that we already
have in place and they have to renew annually to stay um current. So that one table is for all of the contractors and um that have completed their application and meet the criteria to renew. Uh the other one are the new applications. So
those are new vendors to the district. Um that application is slightly different than the renewal application. They have to provide references and um we check the experience. So that's the new and then that other table is just a
table of everything a complete list of all of the contractors and vendors that are pre-qualified to um submit proposals or bids on any project greater than $300,000. Okay. And the process is any contractor
wanting to do work with the district has to be pre-qualified and there's a committee of staff that actually goes through everything and make sure that you know they got the right insurance, they've got the right staff, all the criteria that's necessary to be pre-qualified to do work for the
district and that has to be renewed annually. Correct. Correct. Um so that's why we're always seeing this. Holly does the legal review because part of the application by the contractors is they have to disclose any litigation that they've got. But Holly then does a deeper dive to
make sure they've disclosed it all. And that's why you'll see some of Holly's emails in here saying, "I looked. I didn't find anything else. You're good with what they applied for." Um it's Cork's role because that's in the policy for us to go through this and
just basically endorse it. Um, you know, there were there was a time uh when Lou Doctor was on here, he did a deeper dive and found, you know, one of the contractors had like 50 litigation items against the contractor and that contractor had to go through more hoops
because Cork said, "Why do we want to do business with somebody that's got 50 legal cases against them?" Um, so that's what we review this for. Okay. Excellent. Thank you guys. Okay. Uh, you might make a motion then to let that PC1 go forward.
Yes, I make a motion to move forward. Second. Second. Thank you, Kevin. Any other items on PC1? Dorothy. David Porter. Yes. France Makaboo. Yes. James Al. Yes. Kevin Wilkinson. Yes.
Lisa Revis. Yes. Michael Guina. Yes. Traderick McCoy. Yes. Virginia Ferris. Yes. Thank you. Okay. Um DC2 Mike Guida.
Okay. PC2. Uh Dorothy, if you go to page 41, there's a statement article 15 about small and minority womenowned women business enterprises. Um I thought it was last month that we
got a under that 41 page 41. Uh, no. That's 41 of the PDF. Article 15 on the contract on the Is that the right document? No, 15 of the contract.
Am I in PC2? You are correct. You are correct. On the screen is not correct. Correct. Okay, that's right. That's PC6. Sorry. Ah, PC5. I got them backwards. PC1.
That's PC1. Okay. Page. Is it 40? 41. 41. 41. Okay. Um, I'm getting there. Okay. Oh, yeah. This might be a like a updated DEI
um explanation of what was going on with the school board and there was some changes. So, is that going to be reflected into current contracts or It has. Was this created before? It was created before. It was in that transition period and all of our contracts are up to date
now with the new Okay. You are correct. As of last month, we've gone through a whole right. Presently, we have a temporary policy. We have policy six. This if you look at 15.1, it references policy 6.143.
right now 6.143 we can't enforce it because uh last month the school board repealed that. Um we have a temporary policy which is 6.143 which aligns with the district's current practices which are uh SBE which
is a race and genderneutral um uh require evaluation evaluation. Yeah. Thank you Dave. So, um, and Barbara's team ha has, um, updated it, so it's going to reflect the contracts starting once 6.143
is permanently adopted. Um, and right now it's temporary. The pol the this provision of the contract's going to reference the new policy. So again, it's just the SBE, which is what since 2017 the district has operated under. We
haven't used any um MWBE processes, but it was still in policy, which is why it's reflected in the contract documents. Even though the district wasn't utilizing that particular mechanism, we were only using SB. SB. Okay. For how long we've been using
SB then? Since 2017, uh we've been using it exclusively. Yeah. Okay. Patrick, do you have your hand up? Uh yes. I just want to make a correction is 6.1434
434 Hi the the new one. Yeah. Yeah. The new one correct which now is temporary but it's last night there was the um the development for it to be permanent and that'll come
the development will be I believe next month in July. Well, any policy comes twice and right we have stop twice and then once to the board for right what was the date of the temporary policy when did that go into effect?
It was the beginning of the month this contract is May one. Yeah after May one because it was yeah it was after the first board meeting and let me Okay. Oh
yeah. And then we must have, you know, it wouldn't we couldn't enforce um a we can't enforce it anyway. So it's essentially a a dead I mean we have we have SBE goals which are built into all of the the contracts.
So the contractors required to um uh comply with the um the SBE goal contractually. they're required. This particular policy, you know, this provision, it's essentially not enforcable because we don't enforce it.
We don't require MWBE requirements. So, we couldn't say to a contractor, you're not complying with MWBE requirements because we didn't give them MWBE requirements to comply with. So, going forward, um I guess are you
wondering about this particular contract? Will this be amended at some point or will um it make reference? Well, how do they qualify this? Um was it based on SB or was it based It's Yes, it's a low bid. This is a low bid.
Yeah, strictly low bid. Um it has SB requirements and WB. So it as it's always been like forgive me for being so straightforward but we always looked we in the construction side always looked at this as well okay that that stuff that's happening the
policy changes it's really not affecting us because we've always been sbe and we do not do MWB we don't evaluate any proposals with any MWBE criteria so it had no impact to us as I said Patrick um it was he had to change his department
name but essentially even that they were never really utilizing MWBE criteria. It was just in the policy. So, we had to keep keep the the the front up. So, Holly, any existing contracts that we have, there's no need to modify
those. Those just run its course. Is that correct? Yeah. I mean for housekeeping measures, any of the CM contracts that are coming up for the GMP, we will probably, you know, housekeeping strike it and then say you're you have a requirement to
comply with the new policy. Um, so that would be the way to handle that. But like for this particular because it's a hard bid and we have the number um I don't think there's a legal b a legal need to do that because we don't have an MWBE requirement. So we would not
enforce that provision. It's there. It's always been there because it was required because it was in policy, but since 2017, the district has never utilized that particular type of program. And so we realistically we would never require a contractor to
comply with it. So is it safe to say prior to 2017, we you did cons the school board did consider the WMBB? I don't know. And I would defer to Patrick on that. sometime date. I don't remember the exact time frame but one point in time. Yeah. And then Yeah. So you just changed the
policy in 2017. Now you're changing it, but it was never removed. So the language is never removed. Policy was never changed to eliminate the MWBE. Exactly. But the policy 6.143 is a separate no
policy or same policy. No, it's the same policy. So 6.143 has MWBE also SBE. It ca it contains two elements. And so that's really the reason why this particular provision was
in there because it it lays out the groundwork for a contractor or you know a a roofer in this instance if they want to substitute an SBE. Um we you know it's titled the policy is MWBE SBE. We
were only utilizing the SBE portion, but this particular provision says contractor, if let's say your SBE goes out of business and you need to substitute something else. It provides them the framework on how they have to do that. They have to work with Patrick's office and all sorts of stuff.
There's forms that have to be filled out. So this is notification to the contractor saying you have a you know you have a goal and if something changes on your SB here's the process that you have to go through to to utilize to make the changes. Okay,
for example, we don't when we have a new vendor, a new contractor, a new roofer, and they come to us, they look at the policy, look at this and this previous contract, and they might have said, "Oh, do I need to have MWBE participation?" That's at what that's the time in which
we tell them no. But what if they had MWB status already through? They have to get reertified as a small business if they also qualified for that. There's no It could be both. Yeah. And I think Patrick might have kept track of it. I think it may have been.
He did. He did. And so, but the contract only had SB goals. We only the the contractor what typically it's 20%. I think for CM contracts. Yes. 20%. And I don't know particular contract it's 8%. Okay. Roofers are hard to get.
It's a participate SB participation goal. Gotcha. Okay. And that's what we enforce, right? All right. I I'm to be forward on that. Yeah. Question I've got on this. Why only two biders? Any guess? Yeah. So, one, it's in Pokei, so there's
a drive for a lot of the roofers to get out there. The second part is it's a very um logistically complicated roof. It's not a big It's just a portion of a roof. It's over a stair, so there's lots of elaborate um It's very active. Students are walking
under that. Yeah, we're doing over the summer, but um it it's they're gonna have to do what's um I can't remember the term for the brain's not working, but um you know, stairs and scaffolding, sorry. They're going to have to scaffold the entire thing, do it in certain levels.
Um it's very complicated. Um most of the work is in the logistics and the staging of doing that. If you've ever seen Pokei Pokei Middle School, that really nice entrance with the uh plexiglass clear
multi level multi um that leaks badly. That's what's getting problematic. That's what's getting re Okay, because that was going to be my next question. Wait a minute. 322,000 over a stair. Um yeah, it's that I'm thinking about fire stair. No, it's the whole thing.
Yeah. you changing the design to getting rid of plexiglass and go with the solid roof. Okay. All right. Go ahead. Mike, you can make your motion. I'll make a motion to have a a move towards the board. Need a second. I second it. Second by France. Any other comments or
questions? Darthy. David Porter. Yes. France Makaboo. Yes. James Al. Yes. Kevin Wilkinson. Yes. Lisa Revvice. Yes. Michael Gua, yes. Traderick McCoy, yes.
Virginia Ferris, yes. Thank you. Okay. PC5, I pulled it again. Similar question. Why only three proposers for a $52 million project? I think I don't
final final tab. That's the interview. Yeah, it was a two-step. Okay. Yeah. Oh, it was a two-stage. Yeah, this was ah I didn't get to the next page. Never mind. Okay. I was like, they really wanted this one. This was a good one.
Okay, that question goes away. Therefore, this one really doesn't need to be pulled. So, somebody make a motion to go forward. I'll make a motion. Kevin made the motion. Second by Virginia. Who made the original? Uh Kevin. Kevin. Kevin made the motion. Yes.
Any other comments or questions? Darthy. David Porter. Yes. Grance Makaboo. Yes. James Al. Yes. Kevin Wilkinson. Yes. Lisa Revvis. Yes. Frederick McCoy. Yes.
Virginia Ferris. Yes. Okay. Oh. Uh see. And then I pulled PC6 as well. Um, it looks like it's about 50% increase
over the actual original budgeted amount is what the job's going to need. So, my question is did the scope increase or was it just time and construction cost increases? No, there there was some escalation. I believe the the big overrun was some
previous pullouts that were done. Um Forest Hill, for example, I'm going to use the old memory. Um Forest Hill, we had a pull out project probably six, seven years ago of the uh bleachers had to be done as a pull out and I think we
had $10,000 or something like that in the referendum for the bleachers and it was a million and a half or something like that. So we went to ISO at that time and asked for additional monies essentially. That's why the budget over that's one of the reasons why the budget
kind of started off on a bad foot. So if the pull out was six years ago, did we do bleacher work six years ago? We did. Yes, we did. And we're now doing more bleacher work. No, no, we're doing the rest of the facility renewals. The money that we would have used on facility renewal got used on the bleachers. I see. and
right catching up. Plus, it's nine years into the program, too. So, there is a good deal of escalation from that original number. Uh, M. Porter, I think there's a a typo on the on the uh on the change
on the total of 16 million uh 187,739.84 cents. It should be 85 cents. Oh, we need to you add those two numbers together the 44,819
to the 11,368. It's just one cent, but that could take three years to find. Yeah. Oh, okay. Oh, yeah. Right. I mean,
85. Yeah, Darthothy would have a lot of fun reconciling this. She would go by. Thanks, Michael. You'll be well retired before she finds that penny. If not, this will put me into retirement.
Or the looney bin, one or the other. Okay, we'll make that amendment. Make that adjustment, please. Thank you. All right, they were the only questions I had. Uh, so I make a motion. Move to go forward. I appreciate second. Second by Kevin. Any other comments or
questions on PC6? Darthy. David Porter. Yes. Vance Makaboo. Yes. James Al. Yes. Kevin Wilkinson. Yes. Lisa Revis. Yes. Michael Guina. Yes.
Frederick McCoy. Yes. Virginia Ferris. Yes. All right. We are down to staff updates. mean consent agenda. Um I guess the only update from that I
have is that we're obviously kind of neck deep in summer work getting ready to kick everybody off here next week. So um all the logistics of setting things up and organizing it are kind of wrapped up and we're getting ready to start. So, um, we'll have a big push of work over
the summer to get as much done as we can when there's less activity at the schools. So, for instance, the Pokei roof we just approved, that's summer work of this summer. So, everything we've approved pretty much up until this meeting will be this summer. Yeah, there's some things that well
forest kind of a mix because there's there's probably not there's a little bit of work this summer, but not a lot because there's ordering and stuff like that. That's a big project. um the the Pokei roof, they have the materials on standby, so they're able to just go pick those up. So, that's why they're able to do that.
Typically, more of the, you know, March, February GMPs are the ones that we're really doing summer work on. Um, but there are some late stragglers that if they don't have lead times on things, we can get some work done. Everybody wants to push the summer work, as you know, the contractors,
architects, us as much as we can. and our our balance the the balance that Michael's trying to make sure the SPA's and project coordinators understand is that um that's great. The contractors all want to push uh but we've got enough experienced folks at the district to say
we we don't want to push too hard because we know what they'll do. They'll open everything up. they'll take threequarters of the school out of commission and then the last three days when when the teachers are all coming back and they're in the building and we're trying to button up and trying to
that becomes a challenge. So, we're we're working with the teams now to make sure that they they have realistic approaches to getting work done in the summer because uh it's it's bit us in the in the past and that's learned experience as we grow from that. So, um the staff update I have is simply
that um um I I had the I have the pleasure every year of of um participating attending um a handful of the graduations. And for me, it's always a uh revitalizing moment. It's it's starting to realize who we do this for,
why we do what we do. Um it's really impressive. By the way, kudos again to Eric Stern and the school police, all the people that put on those graduations because they put on 39 graduations over a two-eek period. And they make every graduation special because thinking
about it, you know, every parent that's out there, you know, that's the one graduation for their kids. So, they make sure that everything moves so smoothly. And so, kudos to all those guys. But it really is a powerful moment for us to be able to see a lot of these kids the you know their their their dreams coming to
fruition and you know I'm always reminded of it's not called graduation it's called commencement it's the start and we're seeing these kids really start up their new lives and we had some some minor impact what we do impacted their world so I'm always appreciative um of
that and I really love going to those graduations and uh for me personally I am uh speaking Speaking of graduations, I am actually graduating tonight from uh leadership Palm Beach County. Congrats.
Congratulations. I'm excited. And um going forward in the class of 26 at Leadership Palm Beach County is our none other than um our board member um Mr. Edwin Ferguson and um our principal from Palm Beach Gardens
High School um Michelle Fleming. So, uh, a lot of lot of school district folks are, uh, representative, uh, and part of that that program. And it's, uh, it's a really great nurturing program. You really get to see a lot about how the the rest of the world works. We live in our own little bubble, and I I love all
of you people because we all love what we do, but there's so much more out there of what Palm Beach County has to offer. The arts, the culture, the nonprofits, the people who are in need. Um, and it's it's been an enlightening uh, experience for me. Could you explain
for a second? Virginia, go ahead. Yes, this is Virginia. Congratulations. I'm I'm a graduate of leadership Palm Beach County 1994. So, Wow. Excellent. Thank you.
It's a fabulous fabulous uh experience. Yes. Great. Just agree to explain a little bit what leadership Sure. Sure. It's um it's an opportunity to well you you get selected um and uh it's an opportunity basically I'll give
the overview is um there's about 50 of us um in in the class and each month one day a month we all forego whatever the rest of our lives are going on and we participate in that day. One day is the
education day, another day is the economic day, one day is a transportation and tourism day, one's the arts and culture day. Those kinds of things. And during that day, you you ride on a bus and you go participate. You take you learn about a lot of
different things that go on in Palm Beach County that somebody like me, I work in construction, we all live in our own little world. It's a it was a really great experience to find out how much this county how rich this county is in in so many different areas and also how
how challenged this county is in so many different areas. It's not a whitewash. It's not a it's not a happy happy fun time. It's so you know we have homeless issues. We have housing issues, right? That's uh that's a big part of what we go through and we get to learn a lot
about those uh these program uh these other things in life. For me it was it was incredibly um enriching um and um we we participate in a uh each of us participates in a project um like for
example I was uh with Habitat for Humanity. My project was mine and a team of ours was to um uh well a to throw a party for Habitat for Humanity. But if you know Habitat there it used to be two different organ
organizations. It was South County Habitat and North County Habitat. And they recently merged and they are now trying to figure out how to make that one unit where all the the uh homeowners get to know each other. So we threw a
reunion. We threw a family reunion and said, "Okay, let's let's get everybody together." And it was an opportunity. We also uh did a lot of reaching out, networking, trying to figure out how to merge the two databases. So, it was a little bit of nerd stuff, too. Um, so it
was a a fun different experience, something I certainly wouldn't have done in in a work uh format. So, it uh it's it's great. I recommend it to anyone the opportunity. Uh, yes. How many weeks is the program? It's uh it starts in August and it ends
in May. So, it's basically the school year and it's once a month uh that one day a month where you don't go to work and you go do participate in this uh in that particular event. Um I think we take the month of December off and my class this year I think was the first
class that actually had a day canled because a hurricane. So, but yes, it's generally once a month. And um one of the other parts of this is um the network of people is is immense. You really get to meet a ton of
incredible people and we always say in our class you know I have 50 54 other new friends you know they are now lifelong friends. Um for me it was a great great experience. It's worth it is it's by application. It's still by application, I believe, and and goes
through a a process of recommendations and a selection, correct? Yeah, you have to fill out an application. there's um essays to write um and so you have to do a little bit of thinking and but it in general pardon me in
general is that it's a a very uh uh important part of what I I've learned about how we operate. Funny for me I got I had to be this old to figure that out. But it's it was it's a great experience out a college application.
It is. As a matter of fact, I filled it out the year before and never really got around to putting it in. So, last year I was uh I was helped by my um my wonderful uh chief operating officer who said, "Come
on, let's get you doing that." And I went forward this year, put it in. So, and yes, it is. It's a rigorous selection process. So, all right. Congratulations. Yes. Uh anything else on staff updates?
Hey, in progress work. Um, sure. I'll do it. Um, you want to scroll down through? Nobody wants to hear me. That's kind of the updated numbers of where we're running from the program. Um, you can keep going on that. Here's our upcoming solicitations. Um, you can
see a lot of red. Those are the CCNA projects that we're we're putting out. Um, GMP's coming forward. Again, you see a lot of red. Um some of those are this month like Forest Hill as you say but this um just working towards getting all those GMPS out
development activities continue to work into design on on multiple projects and uh procurement. Excuse me. Go ahead. You can keep going. Uh there's a lot going on there. Um facility renewals. We have a a lot in
progress, a lot finishing up. Um starting out those are just constants. Um you can see pages of pages of work. Um going through there's some work that's going on in those facility renovation renewals. Um you know it spans the gamut from everything outside inside anything
that needs to be updated. So um there's a lot going on in those. That's just a sampling. Saddle View again scheduled to open open this year. It's on schedule. Um they're working on the finishing touches, landscaping, finish out, um trim out, inspections,
all that kind of stuff that needs to be done to um get approval. Uh as you get there's a little bit of a time delay with these aerials, but you can see it's uh they have to do the final lift the asphalt. They're putting in the playground equipment now. So they're they're they're wrapping up um
for this August to be open. August. Yes. Yeah. and elementary school of the year at Fela this year. Yeah, absolutely. This won an award, a design award. Um so that was fantastic. So you can see they're working through um that's the inside. Need to do a
little bit of flooring and then they're they're ready to go. Um walkways already in on that. Winbrook. Um that's also scheduled to be open August. It's in a similar state as um Saddle View.
Cool. That same thing. They have the first lift to asphalt. The curbing in. They just need to do the landscaping. Um yeah, I'm always reminded that um the sod not being down makes you feel like, oh my gosh, it's so long from being
done. The reality in like two days it's it looks like oh my gosh, we're ready to open. So it that's we always want to remind everybody it's without outside it does definitely feels a lot less finished. Okay that's that's inside. Um and that's
probably the one of the more unfinished rooms that you see there. Um generally speaking it's they're doing trim out and that kind of thing. Um there's a lot of logistics that happen on the back end as you can imagine between furniture moving and coordination with the school and IT and all that kind of stuff. So, a a lot of that stuff doesn't isn't apparent,
but there's just a ton of work that has to go down on the last 10% of a school to get it open. So, it will will be a very very busy summer at both those locations. We're not skating in by any means. And that's there it is. It is an orchestra there. There is a plan. They
actually have a um nice working relationship with EdTech and it Dr. Campbell with our furniture getting all that stuff installed. um making sure that the stuff is in before the the left stuff uh make sure that's organized properly. Communication out to the parents about
what's going to happen next school year and all that kind of stuff. So um there's a lot that happens. Um West Riv uh we had the item on today. So that they're moving forward. They will not be open this this year. They will be open next year. They're going to be done well before next year, but they um are scheduled to open for next year.
Yeah. Um but they're moving forward. Um shells all up. They're working on the the rough ending inside. You can keep scrolling there. Um and West is one of those campuses where we saved a couple of buildings and and
then the main portion is built uh new construction. So, uh Roosevelt Full Service phase one uh moving forward um we had the the large CCD um that last month come forward. So, they're they've actually moved forward
on some of that work. Um, some of that, if you remember, part of one minor scope of that, well, not minor, but one little piece of that, uh, was the wood flooring that was underneath there was we we started the project going in repairing it. By the time we got done, that wasn't feasible. So, we ended up ripping all
that out. So, that's gone. We're going back with a a slab on grade, which is a better long-term solution. So, um, Ple's moved forward with that work. Um, as well as shoring up the foundations. Um, that is part of that and the foundation have settled over the time. So, we're working on that as well. So,
yeah, what you were seeing on that last picture was the the the cool new building, the gray and red is the new two-story classroom building and the uh building off to the behind it to the left. I believe that is the gymnasium
building that has now been essentially um gutted, you know, down to its even its exterior shell has been skinned off. And that um we included community members and even just the color selections of the exterior. So there's
knots to the past everywhere you go here that some some of it really subtle, some of it is it'll you'll notice it right away, but there's definitely some uh just trying to pay respect to the the historic nature of that campus. When is this going to be done?
Um we said springtime. Uh no, spring of 26. Yeah, early early 26. And we are actually just starting the kickoff design of phase two, which is this the bottom part of the picture there. So, um, that's moving forward as well. That was on today's agenda for selecting
the architect. Yeah, that's correct. And some guy we happen to know has been around for a while. Uh, minor projects. Uh, this is we call the Dorothy projects, but it's
transitioning to the David and Maris project. So, um, but yeah, just a ton of work going on constantly here. Um here's just a small sampling of what we do. Um you know everything. Here's this is the Falton Holland school police project which is
um taken a while to get done but they're just about wrapped up with there. They're actually moving in next week. The last piece of that was the generators to support that. So good to have that one done. Um one of our modular projects um we don't necessarily like the modular projects but sometimes
they're necessary to have the the needed capacity at schools and um so we do those constantly around the district. Yeah, we actually have a group called the mod squad right now. It's back from the old days. The mod squad is back together and they meet at least quarterly to re-evaluate with uh that
mod squad includes all the uh the planners to make sure we we have the demographics lined up so we know what we have to address. I actually have a couple questions. Okay. Um a lot of our work was done under the referendum which will be ending receipt
of money um I think the end of December of 2026. Do you have a projection of how much after that last received money will finish the last job under the FCA? And um as you know, the money's been
pulled forward, so there's no no restrictions on what we can spend. We can spend that full amount of money now. Um and we're really our our goal was to get everything done by summer 26. um that's not quite going to happen um due to some staffing challenges and some
just workload. Um so that's pushed back a little bit. So um that was the initial goal, but it's going to push back a little bit past that. Okay. Um Mr. Sanchez, I think wants to weigh in on this as well. Yes, sir. Joe,
I thought Leanne was gonna jump in, but it's it's Yeah, I did too, Joe. I thought Leanne was gonna jump on that. I saw Joe raise his hand. I was gonna let him do it. I just want to correct it's it's December 2025 not 2026 and um it was
originally 2026 but now because it revenue came in high it's 2020 um and there are some some big projects that may be funded by the sales tax or probably will be funded by the sales tax won't be done for a couple years um those include the transportation
facilities so uh sorry watching Le's face reaction Right. If you thought if you thought we're going to be done spending the sales tax money 2026, you're wrong. It's probably going to be more like 2028, 2021, something like that.
Yeah, that that that's a good point. So, I was mainly referring to the FCA projects that, you know, that was outlined as that scope of work, but there's other projects as part of that referendum that are not part of that timeline. So, we'll have an overlap of two referendums and they each have, I guess,
different scopes, correct? Yes, they do. They do. The reports for the new sales tax will be much simpler than the current sales tax just because of the nature of the work. So you'll have at the the sales tax oversight committee will be getting one presentation with
two sets of reports. One for the the current tax and one for the new one. Okay. Um under the new one, are there any, you know, FCA projects or new buildings like we've had? It's all pure maintenance. It's almost
all plan maintenance. So, it will be air conditioning, roofs, windows, but it's not and it it's not a set amount by school. Yes, there are FCA projects um projects derived from the facility condition
assessment that and that's ongoing right now. So, we have that remember that Roth group is going out and assessing every school. So they're bringing back a itemized report per school of all the facility condition assessment work needs to be done at those schools of plan maintenance to do. So they'll have a
detailed report for us and then it's up to us to kind of organize that work and do projects. So it will be a lot of some of the same work like you know window replacements or uh things we did in 2018 will probably be replaced in 2028 or
something like that as part of the planned maintenance of the second referendum. Yes. Okay, Virginia. Um, so from what I can tell then, there would not be any need for boundary adjustments coming up next year.
Uh, we still have we have one new school that's going to be at we're going to start construction on that is in the West Lake area. Okay. And we are also reorganizing the River Beach elementary schools as well that that'll have some boundary changes. Um
the district in River Beach is switching to a K235 model in River Beach. Um we've had some success, real success in Jupiter, so that will cause some boundary shifts um to accommodate that. Right. And then maybe one other change just to relieve enrollment. Um I don't
know if Chris is was on the line, but I think I am down in the Delray area. Yes, we would possibly be moving a a sack or two into Atlantic High School. So, so we might have a busy season
boundary committee. Yeah. Yeah. Relative to the last year that you had. Yes. Okay. Virginia, your your job is still secure on the boundary committee. I I if I'm if I'm reappointed, that is.
Okay. Uh, a couple other questions. With the new referendum and the work going forward, is it still desired to have an AECOM or somebody like that as part of the partner management team? We will have a um a couple um functions
that we're outsourcing. Um, one is right now we're getting ready to hit the streets in a couple days for a standalone cost estimating services. Um, that that'll be a vendor that we use that'll do all of our fair and reasonable reviews. uh they'll actually help in our GMP reviews and in addition
to that they'll help with some of our planning um budgets that we need for future projects so we have a a a better estimate going forward into the projects of what we're going to spend. Um shortly after that, a few months after that, we're going forward with a staff augmentation. Um it's not going to be a full blow.
It's not a it's not a program manager, um but it's a staff aug. So project managers. Um, our intention is to hire as many as we can through the district because it costs less money. Um, but as we have challenges getting people, we want to have that flexibility um to ramp up and ramp down as we need to. So, we
know we'll need some staff on So, you'll add staff and you'll add this out outsourcing company that can provide extra bodies when you need them. Yes. But not necessarily a full project management operation like we've had with a correct. Michael's done a good job of building
out the district team. That's why we have it with Darthothy leaving, we have David and and Maris um you know as an example of making sure we have a bench learning from the experts. So over the next especially the next year we're we're working with AECOM
transitioning um some of the reporting and some of the functions that they do internally to make sure we have that covered. Um all all the you know all the employees that they have some of them are are straight project managers and that's cleancut. It's all the other people the finance and the Yeah. What you guys never hear about is
our project controls people um you know pay applications and and and processing the the money pushing the money around. Um that's a massive effort and they've ramped up from being like one or two people to six six and more kind of thing
internal internal school district employees that it's that's it takes a lot to stay on top of that. Yep. Um when is AECOM's contract up? We have um they just renewed it. I think there's an there's another renewal. This
renewal goes through June or so of next year. Yeah. And then there's a potential for one more renewal that we're still working with that one like um do you hire within for those positions or you go to indeed.com and just say, "Hey, I need a project manager."
Yeah. So, we we have several different levels of of of positions. um our SPA senior project administrator. We put out we honestly we haven't had real good luck hiring that position. Uh we put out the last I think four times we put it out. We were able to hire one senior project
administrator. Um and we lost two, one retired and one shift. So we're going backwards there. Um we've had better luck le recently in the last few years in our project coordinator position. Um so we have been able to hire I think about four project coordinators. Um, so we're constantly looking at our model
about how do we do this a little differently to the difference between an SPA, a senior project administrator and a project coordinator just is more experience and work level. So we put an SPA on a $40 million, you know, modernization and we would never put a project coordinator on that.
They might Yeah, they might support the SPA, but they'll run a lot more minor projects. Now, that's a good that the good news is David and Maris going forward have we're going to have a lot more smaller dollar value projects coming up. It's not going to we're not
going to have 10 million, you know, a ton of $10 million projects. We might have a ton of three or$4 million projects. And with that, those project coordinators will certainly come in handy. Um, and bringing them on to bringing them up, bringing them on uh on board, getting them trained up. Well,
that's the challenge. That's uh that's why that whole ramping up staff and bring bringing them down. It's a challenge because we could put a body there, but they don't know what we're doing that doesn't help us all that. So, does it help to pull somebody from the
construction industry that's familiar with construction? Yeah, but they're fighting against salaries they can't compete with. Yeah, it's Yeah, you guys are too nice to your your own employees. They're fighting other contractors to get the good people. I mean less stress a after after 2008 it's been pretty
constant since then in the industry of of being very you know very um you know full market and so it's challenging right now to with everything to find people just find people to be able to pay them. Um go ask go ask our electricians how easy
is it to find an electrician to work for them. It's it's it's a big challenge right now. Talent, are you looking for a new job? I I'm I'm I'm trying to get it going. No, I'm not looking for That's twice. Dorothy, I just
I'm just curious. Lean, did you have something? No. No. Okay. All right. Uh I have one final question on this. If anybody else has questions, please chime in. for our IT work at new new build. Does the
electrician for the CM do the IT cabling or do we have we do our own cabling but the contractor installs a conduit? So yes and no. Um traditionally that over the last few projects we've been doing yes we the electrician installs
the conduit our own vendor um installs the cabling. Good. Um but we've had some challenges with that. So the next um project for instance that we're doing, we're going to wrap that all under the CM to manage. Um there's so much fingerpoint at the
end of the project whether a card reader for instance. Is it the hardware guy? Is it the electrician? Is it cable vendor? Is it the the school police programming it? Is it this? You know, there's so many people pointing the fingers and it we go around in circles and have to spend a ton of time. So what we're going
to do is roll it all into the CN response. We could point to Jacob Ben and said, "You guys figure it out." That's right. We prefer that. Yeah. Oh, yeah. Yeah. When they take it out of their hands, it's just like, "Guys, right. They have enough challenge. The contractors always have enough
challenges on their own uh getting the work done." And the last thing I want to do is find out that our vendor isn't pulling their weight. And and our vendors aren't doing a great job. There's no problem. And some of those same vendors are going to be the same ones that they're hiring because there'll be that pool to bid on the work. But um
we still will have a lot of stuff that we do by ourselves, but for our larger projects, we're look we're piloting trying to wrap it all together. No, I I agree with that. The jobs I do that I have to write a separate little spec for who's responsible for what to where. And there's always overlap. You can't
write it who's going to run the cable, who's going to put the ends on the cables. Is the conduit big enough to fit the cable through what the ends on. And then when it's tested and it doesn't who's who's got a who put the nick in it, right? Who nicked the cable? Is it free wire? Is it in the cond? Okay. All right. That answered that
question. Anything else for uh staff updates and in progress? All right. Followup. I had a question on number three on followup. It said that today we will be getting an update about school police
and how they're progressing on getting a better reviewing operation. Yeah, I'm going to provide the update um for them. I don't even think they're on the call, but um so we we've been working on this. Um it's kind of an indirect approach. So the the there they
have hired some um officers to help with the uh school assessments. Okay. Um the assessments are where we go out and assess the um safety of the school. They write a report which informs what work we do security-wise at that school. They've added two members
and they've ramped their work up to get them to be trained to do that. that's freeing up the other staff that was doing that and the plan reviews focused more on the plan review. So it wasn't like we hired a plan reviewer. We kind of shifted work to get that work done. So they already had a plan reviewer.
They were just overwhelmed with other stuff other than plan review. Yes. Exactly. Now they're able to go back and focus on plan review and catch stuff before it becomes a change. Um we are um continually monitoring it and we're even looking at some different options for additional staff as needed.
Um, we don't want to jump the gun with it, but we want to see how it works. And yeah, um, but we're continue to monitor. You know how we just talked about the challenge of finding a finding good SPA? Try to find a really good SPA who also has security backgrounds. That's even an even smaller needle in
the hay stack try to find. So that's well and the other problem you've got is we're still one of the probably larger school districts that are still growing. And so you're not getting staff that worked at other school districts who can just kind of come in here and say, "Yeah, I did that 40 times before."
We're it. We're the training ground for them to go off somewhere else. That's there's truth in that. Okay. Um discussion items. We did follow up. Anything else by court members? All right. Approval of minutes. Anyone
with issues on minutes? Yes. Um, if you'll notice, it says about halfway through the minutes that Michael Guida left the meeting and yet Michael Guida is still talking. And I believe that's Michael Gelfand
all the way through where it says Michael Guida. Is that correct, Michael? Yes, that's correct. Yeah, it should be because Michael Gelfand I think left around 10:30 or something from that meeting, right? Usually the minutes reflect when someone leaves the meeting. These did not, but um it it should say Michael
Gelfand all the way through. Otherwise, it they look good. All right. Do you want to make a motion to accept the minutes as per your comments? Recommended. I move to accept as corrected.
Second. Second by Kevin. Any other comments on the minutes? David Porter, yes. France Makaboo, yes. James Al, yes. Kevin Wilkinson, yes. Lisa Revvice, yes.
Michael Guina, yes. Traderick McCoy. Virginia Ferris. Yes. Okay. You'll note on the agenda July 10th is our next meeting. Yes. I have a request. I'd like an
excused absence. That's my birthday and I'm not planning to spend it with you guys. Sorry. I'm hurt. I'm have company coming to help me celebrate. It's a big one. That's great.
Okay. Very good. All right. Well, we'll consider that one excused. Yes, Jim. I'm also going to be absent on the 10th. Okay. June 10th is July July 10th. Okay. Yeah. We have a big stretch now.
Two in May and two in May, none in June. Yeah. Uh for those Virginia and Jim, just send in a brief email to Darthothy um and just give a brief reason why you're asking for an excused absence. Dorothy then sends them to me and I
write them back giving them excused. Therefore, we have a paper trail. So, that's fine. Uh, anyone else know right now that they won't be able to make July 10th? Okay. I'm just trying to get an idea of quarum by the time we get into vacation
season here. And when we send out the invitation three weeks ahead of time, if you can accept or decline, that would be helpful because some people don't accept it. And uh so then I have to go back and follow up with them. For the rest of you, she was pointing at
our chair. That would be me. She pointed to me. She didn't point to point at our chair. I'm always going to be here. I don't need to tell you that. All right. Review and set our agenda. Anyone have anything specific that staff
doesn't already know about that we want them to bring back to us? All right. Hearing none, we are done. We're journed. Thank you everyone. Thanks. Have a great day. Thank you.