Good evening everyone. So I have a feeling that we have plenty of um virtual attendees tonight but before we get started welcome. I don't see any audience members. So,
welcome to the academic advisory last meeting of this school year. It's hard to believe that we're already here. And um and I will call the meeting to order at
5:46. I think we are. And so, Mr. Marco, will you please call the role? >> Sure. Barbara McQueen, District One, >> here. >> Christine Tibs, District Two,
>> present. >> Melissa Casiliano, District Three, >> present. >> Nathan Collins, District 4. >> Present. >> Dr. Holly Seinfield, um, District 5.
Laura Felman, District 6. >> James Waldron, District 7, >> present. >> Charmaine Postl, County Council of PTA, PTSA, Regginald Durandis.
Aiti in action. I thought I saw her. >> Miss Reginal, are you there? >> And I see that Laura Felma just joined us. >> Is Laura virtual, right? >> Yes. >> Okay, great. I keep thinking I hear the
doors. Laura Felman, District 6. She can probably She probably doesn't can hear us, but I see her. >> Regina Durandis, are you there? probably can see her can hear. >> Okay. And I see Charmaine. Um Charmaine
Postel, did you just join us? >> Yes, I am here. I'm sorry, I'm having some issues. So if I if I log off, I will try to log right back on. >> Thank you. >> Welcome. >> This is Laura. I'm here.
>> And Reggie's here. >> Perfect. Sheila Scott Luben, Palm Beach State College. Okay, we have a quorum. We do have a quorum, correct? Okay, that's what I thought you said. So
again, welcome everyone and I think we've all had thanks to Mr. Marco opportunity to look at our minutes from the last meeting. So is there a motion to approve the minutes? I move to approve. This is ready online.
>> Thank you. Is there a second? >> Second. >> Thank you, Mr. Collins. Is there discussion or any corrections to the minutes? Hearing none. All those in favor of approving our minutes from last month say I.
>> I. >> I. >> I. >> Any nays? >> I hear hearing. No nays. Unanimously approved. And let me back up for just a minute to introduce a new member who will whose name will go to the school
board meeting on Wednesday, but who is joining us this evening um representing the Palm Beach County League of Cities. Dana Hurst sitting right there at the corner. >> Good evening and thank you so much for having me. Very happy to be here.
>> This is a great committee. people really show up. It's the most amazing thing. It's a great committee. All right. So, seeing no public comments, uh we are going to um change our agenda. We're going to move the updates from um our
chief academic officer to Yeah, we got it. I don't know. I'm having trouble hear people all of a sudden. Um I'm not used to being in person anymore. We will start with then is are we going to do Mr. Ro then? starting with the library media services. Okay.
>> All right. Good. Uh good afternoon everyone. Um so as usual, I'll try to keep my my stuff brief. I wanted to say thank you guys for a great year. Uh getting everything approved and signed off on. Uh you guys were were great help this year getting through everything. Uh
so again um everything should be kind of winding down a little bit other than getting some stuff ready for summer school. Uh and just keep giving us that feedback. We definitely appreciate it. You guys have done a great job with that. Uh also I would like to say if there's anyone I I heard we had a new
person. So, if you would like to reach out to me via email, I'd be happy to set up a one-on-one to kind of go through uh the academic advisories uh portion uh of the the approval process with with library books and other books that we're purchasing throughout the district.
>> Thank you. >> And you can find um Mr. role, you know, through the school district. If you just go to the directory library media services, then you can just email him and set up however you two want to
have him tell you what we do. I have not been as good lately. I admit it, but I'll try to do better. They seem to never stop these lists. Legislative updates, Dr. Morgan.
All right. Good afternoon. Thank you for the invitation to uh present to you all today on the 2026 legislative session. I will go ahead and jump right in. Do I use do I Okay. All right. All right. So, uh currently we have
concluded the regular legislative session. It started January 13th and it it adjourned on March 13th. However, the legislature adjourned without a budget and that is the one goal that they must accomplish in the legislative session.
So, what that means is that they will reconvene sometime in April to go over the budget at minimum. There is a special session that has been scheduled for starting on April 20th to go into redistricting. So, the legislature will
be back uh for that session and um they must accomplish getting the budget done. That there is no date that has been set quite yet uh for the budget special session, but that is in the works. And then um it has also been floated or discussed that they will also the
legislature will also reconvene for a special session on property taxes. That also hasn't been set yet, but we are uh watching and following that. Um so in the regular legislative session there were a few quite a few bills that were
passed this year um relatively speaking if we think about the last few years or look over the last few years when it comes to legislation. Um this year there weren't as many bills that were passed. There were about um well sorry I should say education related bills that were
not passed. Um, so this year we're looking at about 20 depending on um uh how they how they're worded or how they look that will directly impact education. So I'm going to uh review the bills that were passed this year at a
high level. I'll talk about um just a few um highlights or impacts of these bills. Um most of them have been at least enrolled, meaning that they have been finalized uh in the legislature. Some of them have been uh signed by uh
the Senate President um uh and and sent on to the governor. However, uh only a few of them have been signed thus yet. So, uh when I get to those, I will highlight if they've been signed by the governor so far. All right. So, our first one, HBO HB453,
uh is regarding the requirements for um physical education. This is actually a bill that was championed by board chair Bril. This one allows um participation in marching band and uh special Olympics to count for the physical education and
performing arts credits for uh diploma or gradu or high school diploma or graduation. Um so this will allow our students who are participating in these um special programs to be able to get their PE credits. question question has not been signed by the governor
>> has not been signed and >> and the issue that I see is it may affect teaching units because if all these kids decide um to take um not to take the courses you end up losing teachers >> people don't people have not I guess
they I guess they discussed and talked about that did they do you know >> um it it was a a matter of discussion so currently and let me go back to this currently the um the law allows for participation in um in marching band to
count for physical education. What this bill is that it allows for the other half credit of your performing arts. So it was already allowed for um marching band to be your physical education credit and now it gives both. And then for the special Olympics, it's specific
to our students with disabilities who are already participating in Special Olympics. So the impact on our PE courses has is yet to be seen of course but um is likely not to be so great but we'll see. >> You don't you don't think so? >> Likely not.
>> Okay. >> We have another question online. >> Oh I see Miss C. Um Melissa you have your hand up. >> Yes. Yes. And I just wanted to add to that, our varsity uh players are already
entitled to this as well. So if they participate in a varsity sport, um they can wave it as well. So that's why uh I think we went down the road for our students with disabilities. So I just wanted to make note of that.
>> Yep. >> Thank you. And those of you virtual, if I don't see your hand, I understand what people said before. It's very hard to do that. just please speak up and thank so thank you. >> All right. Also, uh dealing with sports
is um uh SB538 which uh allows booster clubs to pay uh coaches as well as extracurricular activity sponsors. Um this also allows districts to um develop policies, school
boards to adopt policies related to the classification that these coaches and athletic directors have within the district. Um this bill will require further policy development um within each district to determine how um this
bill might be implemented for coaches and sponsors. The next one is also an athletics bill. Um, this one allows for head coaches to use up to $15,000 of their personal uh
funds to support players specifically for food, transportation, and recovery services. Um, this bill does not allow funds to be used for recruitment. So, it specifically has to be for uh supporting students whether it be food on a game
day or helping them um be transported from home to um a game, etc. So, um and and the cap is at 15,000. All right. Next is volunteering at polling locations. This bill simply allows for uh students who volunteer at
polling uh sites to be able to get some um community service hours from that uh time that they spend. Next is regarding school counselors. This um permits school districts to allow uh school counselors to not have
to have general educator certification requirements. um doesn't mean that a district cannot say that it is a condition of employment for that school counselor to have it, but it allows for a little bit of leeway there. And then HB561.
Um this allows for uh educators who may have retired or whose certification has um uh lapsed to allow them to uh teach currently under a temporary teaching certificate while they're working on their reertification. So, there are a
few steps that educators have to take in order to become reertified, but this allows them to be able to go ahead and and be in the classroom while they're working on those requirements. All right. Next uh is SB 1296. This uh bill allow is specific to unions
and it's the biggest part of this is regarding the uh certification and reertification that unions must go through uh each year. What this bill requires is that 50% of the bargaining members uh sorry the bargaining unit
members must vote. So if we put this in um uh real terms, uh if we have 13,000 uh teachers who are a part of CTA, 50% of those teachers, regardless of whether they are union members or not, duesp
paying union members will have to participate in the vote in order for uh reertification to happen. Then 50% of those who are voting must vote in favor of reertifying the union. Um so this does uh increase the amount of
participation that is required in order for a union to continue on. Okay. Our next bill is SB 182. So this bill is one of the bills that well it is a train bill meaning that there are multiple
provisions in this bill. There were a few separate bills that kind of rolled into this general education bill. Um this bill has actually been presented to the governor. It was presented on April 9th for his signature, which means that he now has 15 days to either sign or
veto this bill. Um, specifically, this bill um has a few different provisions, as I said, um, but some of the major impacts on the academic side are one, um, requiring cursive writing to be taught. To be clear, cursive writing is
already a part of our standards. Um but it does include a provision that states that there has to be proficiency by grade five. Um we have actually as of today gotten some information from the state that they're not necessarily looking to add a um additional test on
cursive writing, but that proficiency will be determined on the local level is the most up-to-date information that we've received on that. And then that last bullet um requires that the portraits of uh uh uh presidents George
Washington and Abraham Lincoln be uh hung at uh different school centers. Um the I would say the good thing about this bill is that it is subject to legislative appropriation, meaning that the state must provide the funds in order to be able to um hang these these
portraits. either they're going to provide the actual portraits to school districts or they're going to provide the funds for that and then the department of education will select which portraits are to be hung. So there's at least some funding behind that uh legislative mandate.
All right, the next one is regarding um professional learning. This is specific to uh autism professional learning and it requires that school districts uh provide professional learning on autism for teachers and administrators every
year. So annual training on um working with students with autism. And then the next bill is regarding school safety. Um, if you've been tracking legislation throughout the years, um, particularly since 2018,
um, uh, following the Marjorie Stoman Douglas massacre, there has been lots of school safety legislation that has been passed year after year. So, relatively speaking, this is a year that we've had less uh, school safety legislation, but there are a few provisions that impact
the school district. uh one is that school districts will now be required to transfer threat assessments or threat management plans that were developed in uh the K12 sector on to when those students are going to their post-secary sites, universities and colleges.
Another provision um that comes from this bill is that there is of course uh increased training that is required on school safety measures. All right. Uh the next bill uh HB1201 requires that employees who work with
students who have epilepsy be trained um on specifically on working with students who may uh experience seizures um particularly during the school day. All right. Uh HB1 1471. So this bill has
actually been signed by the governor. Um this so this one has become law and this bill requires or allows for the the designation of an organization to be deemed domest a domestic or foreign terrorist. Uh it also prohibits and
includes criminal penalties for um local governments or government um agencies or organizations to engage with these organizations or to uh fund these organizations. All right. Next is HB 1073. So, uh, over
the years, we've had the parents bill of rights, uh, come into effect, the teachers bill of rights. Now HB uh 1073 has the uh schoolboard member bill of rights which uh basically um if I had to
wrap it all into one uh codivi codifies the uh schoolboard members rights to access information among other things. um really making sure that schoolboard members know um the general public knows, school district employees know that schoolboard members have a right to
access information whether it's um finances or um business that the organization is doing with vendors uh etc. Uh SB824 requires annually for the school board
to send a list to the Department of Education, an inventory list to the Department of Ed education that lists out all of the unused property that the district owns. Um this bill did change a little bit over time as it was going through the legislative process, but now
it only requires that list to be published every year. HB 1217 um requires or prohibits the district from um enacting or enforcing net zero
uh policies. Um meaning that um the district can't uh work with organizations or it can't fund um uh the cutting of emissions to a near zero amount uh or work or or pay money to any
organization that does. All right. Next, we have HB 145, which um deals with sovereign immunity. This bill increases the cap that uh was there in terms of claims that can be made
against the district or governmental agencies. So, the uh former cap or the cap originally was 200,000 uh for individual claims and 300,000 for group claims. it now increases that cap to 350,000
and 500 uh thousands that for claims that arise after that October date. So anything that may have happened before is still under the original cap. Anything after October 1st would um then be under this cap. So, of course, school districts are having to look at making
sure that the um uh balance or funds available to um satisfy these claims are there with this increased cap. Another thing that it does is it does shorten the statute of limitations for certain claims. However, claims um for uh sex
crimes against minors, it actually removes the statute of limitations. So on a go forward basis um if there is a claim that is made against the the school district uh it does that claim could be brought at any time. So think 40 years from now uh if there is a a
claim for a sex against a minor there is no statute of limitations that would prohibit or bar someone from making a claim against a district or other um governmental agency. All right. Uh HB967
um adds to the requirements for uh acceptable payments to include online payments. Um this is a a general bill for local governments. It adds the language for online payments. And then our final bill is uh another
train bill. Uh this bill uh deals with a few areas including um expanding what is considered an education emergency and allowing for um the school district or a school district to bypass collective
bargaining agreements. uh when it comes to schools that are or when it comes to dealing with teacher contracts um uh regarding persistently low performing schools, it used to be the school had to be uh a D or an F. This now includes
persistently low low performing schools. If you followed the schools of hope legislation, uh we learned very quickly from last year that persistently low performing could in school could include schools that have um for example earned
a C or sometimes even a B um depending on what their math and reading scores were. So this does open it up a little bit in terms of um what is an education emergency. Uh this bill also requires that uh district staff notify a a
student and family when uh IEP services haven't been provided and it requires that that notification happens within 10 days. Um and that has you know impacts on compensatory education making sure that the families know that uh the student hasn't received the services
with uh in that time frame. Uh this bill also adds that um honors and advanced courses. Oh, sorry. Um be included in the supplemental funds that are provided to school districts. Um right now the
legislation includes AP, IB, ACE, CTE courses. This bill would allow honors and advanced courses to be included in that calculation. And then there's also a provision for um uh blind services within this bill. Like I said, that is a
train bill. And so that is a very quick run through of the bills that have been passed um this legislative session. A few of these bills um even when signed by the governor, we will be looking to the department of education, the state board of education to um promulgate some
rules that will inform how these bills are implemented in the district. There's other uh as well as other organizations uh interpretations of what these bills mean on the impact in education. With that, there any questions for me?
>> Are there any questions, comments? I >> I just have one comment. I'm just happy to see that um the legislature has really taken a really good look at the cursive writing because that's a such a major issue. I I hear about that all the
time. So, uh kudos to that. >> Absolutely. I I remember when um my grandson went from um a a a Christian school in elementary to public school from middle school and he was in an English class
and she was writing in cursive on the board and he raised his hand and said, "I can't read that." And she said, "You better learn." So yeah, it's it's very interesting. And of course with all of the you know the
computers and stuff it's but there is good research about creating pathways in the brain etc. It'll be interesting to see what all of you do in the chief academic office um in terms of how
that's going to be deemed passing by grade five. But yeah there's good research on that. Thank you so much. Anyone else? >> Thank you Dr. Morgan so much. I one more comment. I I >> Oh, I'm sorry. We have there Casiliano.
I got it. >> Yes. Yes. I'm sorry. The one that we are giving training once a year for our um students with autism to administration and teachers. That was once a year. Are power professionals not included in
that? So by law it is um teachers and administrators but um you know within I can speak for our district we usually make um our trainings available to others. So particularly if the pair of professionals are working with those students I'm sorry I
>> thank you. >> Absolutely. I tell you, this becomes a crazy time, you notice, with with so many um bills pending for our chief academic office and our legal office to get everything in the hands of
administrators and in district staff to be ready to comply with everything. So, thank you in advance because I know you'll have done all that before the next August meeting with our group. Thank you so much. Do you saw another hand?
>> Yes, this is Laura. Do we have any contracts or pending contracts with um vendors who are net zero on um um emissions that you've talked about
the environmentally friendly that we can no longer work towards? >> So, we've done a preliminary look. I will not say that it has been comprehensive and so I know that they're still working on it. Um but preliminarily we are not aware of companies with complete net zero
policies but that is still in the works and also the bill has not been signed as of yet but um is something that we are um looking at. Anyone else? Thank you. I know that is a lot of work
to prepare and that it will be ongoing. >> So now we move to our AI policy update from Miss >> Smeckla. Oh, there it is. >> Hi, good evening. Thank you for having me here tonight. Um my name is Rebecca.
I'm the director of educational technology and I'm here to to talk to you about a new um policy that we have in our district. Um policy 2505 is on artificial intelligence. Um just to note the timeline for this policy going
through to adoption um is shifted from the video that I'm going to show tonight. Um it is on the agenda for approval at this Wednesday's board meeting on April the 15th. So, just kind of giving you that that this has not been approved by the school board as of yet, but it is on the agenda.
>> Today, we're here to discuss a crucial step forward for our district. The >> So, spoiler alert, instead of me standing up before you or sitting before you and going through, you know, the 10 or 12 slides tonight, um that would take
me a good 10-15 minutes to go through. Um the purpose of this policy is um for our teachers, our staff, our students to be able to innovate, but to do that in a safe way with um vetted tools. And one of the ways that we uh chose to present this to the school board on November the
5th is we used an AI tool called Notebook LM. It's a a Google tool. Uh has all of the data protection that our district offers through our contracts. And so we did create a video overview of this presentation for you tonight. So
please enjoy. proposed policy 2505 which will govern the use of artificial intelligence. This is about setting the stage for what AI means for our Fire. Good morning. Today we're here to
discuss a crucial step forward for our district. the proposed policy 2505 which will govern the use of artificial intelligence. This is about setting the stage for what AI means for our students, our teachers, and really the future of learning here in Palm Beach
County. Now, I want to be clear from the start. This policy isn't about restriction. It's about opportunity. We're aiming to create a proactive framework that prepares our students and staff for a world where AI is well everywhere. The goal here is to lead
with innovation, not just react to it. So, what's the core idea behind this policy? If you look at lines 10 through 28, you'll see it really comes down to a balancing act. On one side, we absolutely want to encourage creative and innovative uses of AI. But on the
other, and just as important, we have to establish clear standards for safe and responsible use. It's all about fostering progress while ensuring protection. Okay, so let's start with our students. How is this going to impact them? The focus here is all about balancing the incredible new
opportunities AI brings with the timeless importance of academic integrity. Now, what's really important to note in lines 30 through 108 is that we are not reinventing the wheel. Any misuse of AI will fall under our existing student
code of conduct. The same rules for academic honesty still apply. And a crucial point here, AI is meant to be a tool to support our teachers, never to replace their professional judgment. And this is where it gets really exciting. As you can see from the examples
outlined in lines 68 to 88, we're talking about some powerful applications. Think personalized learning paths for every student, AI as a creative partner in projects, or as a dynamic research assistant. This is how we turn AI into a powerful educational
asset. Of course, this isn't just about the students. Our teachers and staff are on the front lines. So, the policy lays out very clear guidelines for them as well, all centered on professionalism and responsibility. There are two non-negotiables for staff
here, detailed in lines 110 to 159. First, AI can't be the sole decision maker for critical functions like grading or discipline. A human must always be in the loop. And second, staff are required to use only district approved AI resources. This ensures
human judgment remains central to education. So having these rules is one thing, but how do we make sure they're followed and that everyone stays safe? That brings us to our systemic safeguards. Strong security protocols, a thorough vetting process for all tools,
and comprehensive training. Before any AI product makes its way into a classroom, it has to pass a rigorous review as outlined in lines 161 through 174, we will ensure that every tool complies with our stringent data security policies, which you can see
referenced in lines 194 to 223. The bottom line is simple. Protecting student data is our absolute top priority. You know, a policy is just words on paper unless people understand it. That's why, as you'll see in lines 60 through 62 and 176 to 192, a huge
piece of this roll out is training. We're committing to annual age appropriate training for both students and staff on the ethical and safe use of these tools. So, with this framework in place, what's the timeline for making it all a reality? Let's take a look at the
path forward. As you can see, we've laid out a clear and deliberate timeline. Following today's workshop, we'll move into a development phase with the goal of bringing this policy for full adoption. It's a thoughtful process because we want to ensure we get this right. Ultimately, what this policy does
is equip our district to do more than just react to technology. It positions us to lead, to innovate, and to truly thrive in an AI powered world. This is a vital and proactive step to prepare our students for the future that awaits them. She went through this entire packet.
Any questions? Do we dare? Okay. Well, >> there's a hand. >> We have a uh Mr. Waldron. >> Yes. Hello, everybody. So, when it comes
to AI, um I know that this is still on the table, but uh what tools are you think are going to be approved to be used with kids? Um I can tell you right now when it comes from my military experience and using
certain AI tools, sometimes uh one tool may not be compatible with another. It could cause what um I guess AI people call um variations, meaning that it could give you a answer that may not be correct or it could clash with another
AI and then the two are having a fight. It's it gets very very interesting when you're dealing with this type of stuff. So, I'm just wondering guard rails, what tools are going to be used, you know, if we're if we're 100% sure we're going to implement this, are we going for it or
are we going to hold back and have a trial period and maybe let's see what works and see what doesn't work before we fully go into this because it's again it's very tricky process. Thank you. >> Yes, thank you for the question. So currently we do have a few AI tools that
are available to certain students at certain grade levels. So the first um pilot that we had was through con academy, our trusted partner. Um you may be familiar with them. They provide um uh tutoring services and um just ways
for students to engage with um educational content. So SA Khan is their leader and back when Chad GPT first came on the scene, Khan Migo was an AI powered student tutor as well as an AI powered teaching assistant. Um we did
pilot that program at nine high schools um back in 2024 and then we have had KIGA rolled out to all of our secondary students and middle school and high school for the past um year and a half. Uh with that your
question regarding guard rails is yes there are very strict guardrails in place with conigo. Conigo does act as a socratic tutor. Um it does not just give answers like um your other LLMs like Chad GBT or Gemini. Um and it also is u
completely um monitors all student communication and there is a monitoring system in place. So, if uh a student were to put something in there that might be a cause of a concern, it would notify the teacher immediately. And if
it was a serious um like harm to self or a harm to others, then that would go to the um the security team at each school campus or the school administrator um would receive notification in that sense
as well. Um that is the only um AI chatbot type situation that we have currently right now rolled out districtwide. We are piloting uh Gemini for teens at one high school right now. And we're also piloting Notebook LM
which that was uh created that video that you just witnessed. Um, and that one also has the guardrails on it, not only through uh the safeguards for 18 and under accounts that Google provides, but also through our light speed. So, there's uh two two factors right there
that are u protecting our students. Um, other than that, we do have available for our middle school and high school students Canva. Uh, some of the AI tools uh in there for graphic design. Um those again also have the the safeguards and
are protected by our light speeded uh security. Um and then we also have Adobe Express. So that again is another graphic design tool. A lot of this policy is for like future thinking right as we know AI is becoming
embedded in so many of our platforms and just you know day-to-day things that we use. So currently our students do not have access to a lot of AI tools. The ones that they do have, we have, you know, data protection and privacy contracts with those.
>> That was a very great explanation. Thank you. I was just uh I I remember before when the deputy superintendent was with us. I spoke about uh a couple individuals that I know that do AI and that I was going to maybe introduce
certain individuals from that team to the school board to help make a curriculum. Are you guys still working looking for specialists or you pretty much got the people you need? >> Do you mean to add to the district office staff? Um I'm not sure about the question. Can you
>> essentially as a consultant to help um craft your curriculum like you say going towards the future these are individuals that are working now in the AI space and could kind of tell the schoolboard okay this is what we're doing now this is what we're going towards the future if you want to make a curriculum for the
next two to five years these would be the things I would recommend that you start teaching your kids now >> to my knowledge we don't have uh any consultants on staff. We do partner with our our business partners, especially through our CTE program. Um, but that is
something I can uh look into. >> Thank you so much. >> Okay. Anyone else? >> Okay. I see um Melissa, forgive me. >> Yep. Hi, how are you? Thank you for that. Uh very informative. The one thing
that I um have joined is the Florida task force, educational task force, and they've been very informative and it brought me to think just like we have the academic advisory committee here. Do you think it would be necessary to
have like an AI committee where parents can weigh in and we have similar uh discussions uh as we do here on our different committees or does it stay within the academic committee? I think we have a technology committee, right? Yeah.
>> Yeah, we do have a technical advisory committee that meets um for the technical side of the house um with community involvement as well. >> Yes. >> Okay. All right. Because I did reach out to someone and they told me that there
was not anything in place for AI. So, they didn't uh inform me of that. So, thank you. Well, to clarify, the technical advisory committee is pretty much all things technical. It's not focused on AI. Um, within our district, we do have a strategic initiative around
AI, but it is um with just the um you know, the folks here in the district office right now. Um now that we are in the process of potentially, you know, getting this um policy passed, then I believe that they'll we'll see more
involvement with the community. Okay, thank you for that. >> Thank you. So, we'll And so, I don't know if you want to allow your allow staff, not your staff, staff to uh >> Yes. >> but thank you so very much.
>> Thank you. Thank you. I want to personally thank Dr. Morgan and Miss Michelang, hopefully I said that correctly, for joining us this evening, past your work hours. It was very informative and I know the committee they are they're on it and so they request really good presentations and
and good topics. So, thank you for being here. We appreciate it. Oh, >> one more question. >> Now, are we Miss Charmaine has a >> Yes, I had a um it was more of a comment than a question. Um are we familiar with
are you guys from the a for the AR department? Are you familiar or tech department are you familiar with the smart city expo? Well, it's I guess the version that's here um tomorrow and Wednesday is tomorrow city USA.
Are you familiar with the Tomorrow City USA conference that's coming to West Palm Beach? >> I am not. So the tomorrow city USA is um it's it's all it's not just about AI but there's a
lot of AI conversations that will be held tomorrow. They have I mean it's everything with um how the future of the city will look or the future of any city will look. So they have from HUD Secretary uh Scott Turner to Steven Ross
to VC um Ronda Ronda Ratada I think is how you say his name. Um from AI topics to CIOS, CFOs, CTOs all across the different countries. They're hosting it here in West Palm Beach. Um it's typically Smart City USA is a Barcelona
branch of the event, but Tomorrow City USA purchased the um licensing to have it here in the United States and they're hosting it in West Palm Beach. So if someone could send their email, I would love to share the information. We do
have some passes if you got the time. I know it's short notice, but just talking about the conversation of AI, um it's a pretty big deal and I don't think that we in West Palm Beach realized how big it was um until like last week and it's like, "Oh, no, this is a big deal." Um
so, like I said, I can share the information. I can share some complimentary passes. I don't mind if you share your email address if you're interested. I would be glad to send some complimentary passes. The only thing I ask if I send them, please make the the ability or make the time to go. If
you're not able, that's all okay. But yeah, I'll be glad to share some information about it. But it's a it's a pretty cool event. And when you said AI and I thought of okay, education is primary for me. Better education mean better
communities means thriving. This it goes hand in hand. I don't know that I'll be able to attend since it's tomorrow, but I would love more information the next day, but I thought I'll share and hey um maybe in
the future I think it's going to be here for a couple of years, but you could take a look at it and and maybe in the future you'll that might be something that you put on the radar. >> Yeah, I just pulled it up and it does look very very interesting. Um, and I would love to connect um to try and get
to go to this next year. That would be amazing. Or if you could share resources um when you attend. >> Yes, I definitely will. >> Thank you. Thanks, Miss Pa. That's good information. You know, every year, I
think it's in the fall, um the district has a huge technology conference, so that's something for them to be able to look into. Okay. Well, thank you so much. We
appreciate your taking the time to present to us. You can see we have an amazing committee. Um, active listeners can't get that education out of my head.
Okay, Miss Bishop, we are ready for the CAO update. >> Yes. Thank you everyone. Good evening. I think by now it might be good evening 6:30. Um, thanks again everyone for being here. It is our last meeting of
the year. Um, so I do want to start out by thanking all of you, the entire committee, every member that has been um that has been very consistent with your attendance that contributes every meeting. I'm really excited that this year we were able to hold every single
meeting. Quorum was met every single time. So that that is really great news for us all. So we do appreciate your questions, your comments. You always make us think um and take things back and so do know that every single time we
take notes obviously, but we take it back and share with the remainder of the team and we do appreciate the input and we do take it into consideration. So thank you. All right, I just have a few things to go over tonight because I knew we were going to have uh we would probably run out of time with all the
different presentations and I know the team did a great job of presenting. Um Dr. Morgan and and the team really um stays informed as far as what's going on with the legislature and what's going to pass and so forth. So a lot of these that are you know pending we are already
in the CEO division planning for looking into it um and making sure that we are ready once everything passes we are ready to go. So I do want to start out by saying that um tomorrow no Wednesday April 15th uh
we are going to see a proposal for the school calendar. um there's going to be minor changes. So, I just want to make sure that you're aware of that. We want to make sure that our school calendar better aligns with the traditional holidays. So, just to let you know,
Veterans Day, November 11th, we're looking at the district being closed that day. And the other day is um our PDD teacher duty day will shift from February 24th, 2027 to February 15th, 2027 to coincide
with President's Day. So we're happy about that. So students will be off for President's Day and it also removes that midweek presentation was a little bit funky this year. So if all goes well, the uh it will be voted on on April 15th. Just wanted to make you aware of
that. Um, just going to go over some things that have happened. So, really excited about our kindergarten kickoff. We've talked about it since the beginning of this year. We know how important it is to make sure that we um get as many of our families out there in our community to bring their little
ones, their kindergarteners to register them for school with us. So, we've been working all year long planning for this campaign. And so the campaign got started last week with our kindergarten kickoff at our schools April 6th to the 10th. U many of the schools held at
least two um opportunities for the parents to come in. So they had orientations, they brought their staff. Um they were also parents also were able to receive a tour of the school. We offered it during the day and in the evening for those at work. Uh the team's
been the committee, the kindergarten kickoff committee in conjunction with a communications department have created an extensive marketing plan. You may have seen little videos here, the banner on our website and so forth to we're really promoting all the exceptional
things that take place in kindergarten and all the opportunities that our students have. Um in addition to receiving information, the families also receive the kindergarten kickoff the readiness kit. that's been so popular. So, every family walked out with that.
And then throughout the summer, the communications department has created videos that will go out to the families by email in different languages, English, Spanish, and Portuguese, so that parents are aware of what they need to do at home to assist their students.
So, it's been we're very excited about that. And I happened to be able to attend the one at the new school um Saddle View up there in Ardan and we had a lot of parents there. Every lots of big smiles. So it's great. Um also last
week we did have a successful team Palm Beach schools job fair. Um so I know even though where we are with the budget and enrollment, we're not sure where we're going to be next year. we may be trending a little bit under but we still feel like there will be opportunities to
hire teachers and so the team was there preparing um and were able to hire uh qualified teachers there on the spot. Um another celebration is we are getting ready to have our 42nd annual Dwire awards for excellence in education
celebration that will take place on May 4th. Last week also last week was a busy week. Last week we were able to um celebrate the finalist um and with the e economic council held a little uh reception for them. So we
got to meet the finalists, their families. And so it is just a great time that we we have such talented teachers and staff on our campuses that do amazing things for our students. So we're so grateful that we have the opportunity to recognize them. So that
will be fun. Praise center May 4th. Join us. I have a complete list, but it'll take a while to go there. But just so you know, the different categories are elementary education, except exceptional student education, middle school education, senior high education, STEM
education, grow up great early learning education, and student support and advancement. So, we have that. Um, of course, this month, April, in a few weeks, we're going to start testing. So, we start with our PM3, our our FAST
assessments, um, and all the other assessments, ACE, AP. We're going to we're going to be very, very busy. Our, um, our FAW assessments, tool, alternative assessments, all of that. So, the schools are have done very well
preparing and are now ready to buckle down and begin that testing administration with all their students. All right. And then we're going to go into summer a little bit. Um we I think I mentioned it before we have been
planning for summer school programs. Lots of planning that takes place. We are looking at different programs from like summerbridge. That's a new program that the state offers to VPK students and not just district enrolled VPK students but also um the from the
private community at large. the students that meet a certain criteria will have the opportunity to participate here within our district for um a 4-hour program daily. And the idea is to intervene early with students who are scoring at a certain level to make sure
they are ready for kindergarten next year. So that's exciting. We have another summer VPK. We have summer head start. Another great program that we offer is a step up to grade three. So, these are our current second grade students that we feel need that extra
push to make sure they're ready for third grade. As you know, our strategic plan, we have a a goal for our students to read on grade level by grade three. And so, it all starts with K12. I think we've heard those presentations here
before and the work that we're doing early on to make sure that our students receive the foundational knowledge that that they need in order to be able to read at those high levels and comprehend. And so this is very important. We give those students an opportunity. And then we have our summer reading academy for our third grade
students who by state mandate if they score a level one um on the uh state assessment the fast then there is that mandatory retention provision there but students are eligible to attend the summer reading
academy so that we can give them some more instruction they have more opportunities to practice and they're given another opportunity to take the state assessment and of course there are other good cause provisions as well. There's like a portfolio. So, we try to
give students opportunities and really we have until usually November to provide students with opportunities to complete their portfolio. So, we want as many students as are eligible to pass the fourth grade as possible. And then we have ESY which is for our ESC
students, elementary and secondary. other programs like migrant Esau secondary summer school we have jump start from middle and high school um high school credit recovery middle school credit recovery driver's ed ACT
SAT CLT prep so district of Palm Beach will be busy over the summer as well and then we will have summer graduation also and then I think finally I do want to make sure that I promote our elite summit
June 10th through 12th which will take place at Palm Beach Lakes High School. You used to always host us, Mr. Collins. Right. So, what we're doing here, the theme is past, present, and possibilities. So, we're going to merge the tracks each day so
that attendees will learn about the history, culture, and global contributions of both people of African descent and Hispanic and Latino communities. And what's different this year is that on both days, we're merging them so that if somebody can only attend
one day, they will receive information on both. And we've also added a leadership track. I thought it was very important for us to have a track for our school-based leaders, district leaders, and so they get the resources that they need in order to lead this work. We're
very committed to not only um making sure that we implement our required instruction, but that we go above and beyond and we make sure that we learn so that we're able to better have the conversations at our schools and to make sure that everybody understands the
contributions that you know their their people bring to the table. Um so we're excited about that and we're always looking to boost our attendance. And then actually the last thing I forgot before this summer that we're looking forward to graduate high school
graduation. We our schedule starts on March no May 5th May 5th through May 21st. We're really looking forward to seeing all those smiling seniors cross the stage. We get to shake their hands and they have met the requirement for graduation. So as you know that is like
the pinnacle of education. Um and we are we'll be at the South Florida Fairgrounds again. and I was just there last week touring it to make sure that we're everything's going to look great. So, that is exciting. So, tune in. Don't have to come into the U South Florida
Fairgrounds. You will be able to tune in. We will be posting the schedule and the information as how to access the graduation ceremonies online. And that is all I have for you. Thank you again and enjoy the rest of the spring and summer. And we will see hopefully many
of you back here again in the fall. Thank you. Thank you. There we go. Thank you. So, um we always have a gut of the order as our last Well, before we do
that, I know that you um um included as Thank you, Mr. Marco. The um potential dates for our academic advisory meetings for next year. I don't know how you wanted do you want people to email you.
What would you like to do? >> Okay. So, >> it's for the ne we're going to discuss it at the next meeting at the >> Oh, we're going to discuss Okay. So, there will be at this point the August 17th, 2026 meeting as our first meeting
and then we will be discussing those the um remainder of the school year meeting dates. So, please remind yourselves. I'm sure Mr. Marco will remind us because she does a great job with that um making sure we have a quorum and we so much
appreciate Mr. Marco your work and keeping us on target. And we just wanted to make sure that we gave you the dates ahead of time so you can review them thoroughly, not just on that day because I know and just look at the calendars, make sure, you know, we use the district calendar with all the um, you know, most
popular I guess holidays, but just take a look at it and please let us know if we miss something, if one of these dates are not appropriate. We usually do the what is it, the second Monday of each month. >> Yes, normally. So again, come prepared if you have an issue with those and and
we will talk about those in August. So for those of you virtually or here at Well, let's do virtually first. Is there anyone who would like to share something with the group for good of the order or questions?
Um, Miss Casiliano, are you do you No, you're you're on mute. Okay. All right. Well, okay. Anyone here at the table? Uh, Mr. Waldron? >> Yeah. I I just wanted to say this is my
first time dealing with um uh academics when it comes to being on a council. Very different from my military days. I love it though. It's different and I'm getting a lot of edification from all of you. And uh this is I hope I can be very
useful to everyone here until the school next year. And so thank you very much and you guys have a great summer. >> Thank you. Anyone here at the table? There you go. Miss Pastel. Thank you. Um
I came in because I know this was the in-person meeting, but I couldn't get out of the office fast enough. So I just wanted to honor this. So I did come into the meeting. um offline but I wanted to share um one April 15th is the third
general meeting for um PTA parent teacher association it is virtual um if there is anything not only for April 15th but in the upcoming school year that you would like to share with the parents you would like to collaborate with um that's our word for the year is
collaboration we welcome that collaboration we will be um announcing our slate of officers sometime after um Wednesday. I know it's a schoolboard meeting, but our meeting is also at 7:30. It was an oversight on our calendar and then we will um you know
then work for towards working with um the school board and collaborating some efforts in the future. Um, I would be remiss if we weren't aware of the um, sales penny or the referendum and I know that the district can't really talk
about it and push it and all the statues around it, but with PTA we can. And so with the um, referendum, it is coming. November will be here before we know it, just as my baby graduating will be here. Um so I do ask that this body do go back
to your um respective organizations and agencies and talk to them um so that they are aware of the referendum if they need any presentations. Like I said the school board can't do it but Palm Beach County PTA and other groups that are
working um to ensure that we know the importance of the referendum um we can get that message out. So, if you have an agency, send somebody who's not on this committee to me and they can reach out to me directly or um any of the other
agencies that are trying to get this information out because it it is going to be important. It is going to be important for our teachers, for our schools, for our students most importantly. So, just wanted to share that uh tab bit of information. And last thing is an awards celebration. And I
will have to get you that date cuz I don't have it in front of me. I'm sorry. So, I'll get you that date for the awards ceremony for parent teacher association Palm Beach. Thank you. >> Thank you. We're happy to see your face in person. I'm glad you made it in. And remember, the school district cannot
advocate, but they can educate. So, I'm sure we'll be getting a lot of good information soon. November is going to be here before we can blink. I don't know what happened to this school year. So I would like to do my own good of the
order. I will tell you that having um sat on the school board for eight years, there are many committees, advisory committees to the superintendent that it's difficult for them to get a quorum.
And um this committee for several years was not able to have a quorum. And all of you have been so amazing about attending um virtually or in person that as Miss
Bishop said, we have not had to cancel one of the meetings. So your dedication to being here and participating is very much appreciated. I want to recognize Miss Bishop for
bringing us such quality program presentations most at our request and I know they're taking notes because they come back to us after we've after we've had our questions or comments. So so appreciate that and of course Mr. DeMarco, thank
you. Thank you. Thank you. I know Miss Bishop thanks you too. All of you who are who are here, you're contra you're representing an organization or a group whose input is so very important. I know
that the superintendent of Miss Bishop brings back that information and I know that he and the school board members need that input from each of the groups that you represent. So, thank you very
much for that and I appreciate the fact that you've trusted me to lead this group for a year and so happy summer. Thank you. >> Happy volunteer appreciation month. I forgot. >> Yes, absolutely. Thanks everyone. Oh,
I'm so sorry. Is there a motion to adjourn the meeting? Forget every time. >> So move. >> Second. >> There we go. We have a first and second. All those in all anyone opposed to closing the meeting at um whatever this
time is 6:52 or three. Thank you everyone. Happy summer. Thank you. Enjoy. Bye. >> Bye. >> Good evening. Thank you. >> Bye everyone. Happy summer. Good thing is
I can't believe