supporter, we're ready to go. We do have a form. >> There's four guests. >> Okay. And >> I do have one point of my day. >> Four guests >> right at nine o'clock. All right. All right, everyone. We will get our meeting started this morning.
Let's start off with attendance. David, start us off in the corner there, please. A bro, facilities construction mlair, facilities construction. >> Courthan, office of general counsel. >> David Dolan, facilities management.
>> Barbara, construction purchasing. >> Joseph, COO. >> Uh, Jud, you want to go next? >> J Ed, Facilities Construction. >> Facilities Construction. >> Gonzalez with REG Architects. Julie Edwards DLR Group
>> John Wal enterprises construction >> Martin Dresco Balfford B Sean Glenn D Stevenson construction construction >> Michael Hughes with our case >> James Construction
Construction >> Roby Dell Mos Construction Stevens with Bex Construction >> that Is it for uh the room and u Mr. Porter just as a reference um Miss uh Mrs. Branch said she will be on shortly
but she is not currently present. >> Okay, go ahead and uh do one >> Okay, David Brooks, you want to announce Virginia is the first one? >> Just a minute. We're trying to allow a few more people in. Let it in.
Go down the list of starting with Mr. Alexander >> meeting the court members. >> Bruce Alexander David Porter >> present. >> France Makaboo Adam >> I'm here.
>> John Chesher >> present. >> Evan Wilkinson >> present. Lisa Reves >> here. >> Michael Gilfan, Michael Guida. >> Yes. Here. >> Tomberger. >> Yes.
>> Virginia Ferris >> here. >> And Christopher Tommpkins >> here. >> Okay. Thank you. Um, next is chairman's report. I don't have anything to report. Anyone with a conflict of interest for
things will review today or has been approached by a lobbyist about anything on our agenda today. All right. Hearing none, keep moving on. Any changes, additions to the agenda by anyone?
Agenda is accepted. Uh let you hear some public comments in the room. >> Are there any comments from the members in the room? We see none. Okay, we're ready for our consent agenda.
FC1 >> friends. >> Okay. FC2 hearing none. FC3 hearing none. FC4 hearing none. FC5
hearing none. PC1. Hearing none. PC2. Hearing none. PC3. >> I should pull that one. >> Who was that? >> Mr. W would like to pull that one. Okay,
PC4. Hearing none, >> move to go forward the items. >> Oh, we're not done yet. Got another page. >> Got another page. >> Another page. You're right. >> PC5. Hearing none. PC6.
Hearing none. PC7. >> That's That's the one I wanted to pull. I'm sorry, Mr. Porter. >> Okay, so PC7, Mr. Guido would like to pull. We do not need to pull PC3. Is that your task? Okay. >> As engineers, they never get the drawings right.
>> Cheap shot. >> Knows me too well. >> Um, and uh, PCA, I wanted that. >> Fair. >> All right. Now, now >> Virginia,
>> now I move forward. The items not fold without objection. >> Need a second. >> Second. >> All right, we'll go with Jim. That's one I heard first. >> Any comments, discussion?
>> All right, David, please call us, please. >> Bruce Alexander. >> Yes. Good morning again, everyone. But approved. >> David Porter. >> Yes. >> Maboom. Yes.
>> Jim Al. >> Yes. >> John Teser. >> Yes. >> Kevin Wilkinson. >> Yes. >> Lisa Reves. >> Yes. >> Michael Gilfan. >> Michael Guida. >> Yes. >> Tom Berger.
>> Yes. >> Virginia Ferris. Yes. >> And Christopher Tommpkins. >> Yes. >> Okay. We'll start with FC1. John Chesher, you're up. Yes, I really don't have any objections
to the any of the items. It's more the form. If you could start with page one, please. >> Back up to page one. There >> it is. Page. >> Okay. Scroll down a little bit. Under financial impact,
it says there is no financial impact of the district. Usually these say there's an increase in the CM's GMP and it will be funded from project contingency. Shouldn't that say that here? >> Uh well these are this particular um
item it because it's a report it doesn't actually there are no transactions on FC1. Um the actions are actually taken as delegated authority. So those actions, the financial actions happen when they
get approved by some staff member or the superintendent or whomever. So I I I will I I'll take your word for it, Mr. Cheshure. We'll go back and look at the language we've used in the past and if it's if it did say something like that
because um FC1 is both change orders and contingency use um in the past. So that's why I'm not 100% sure what it used to say. And um I'm not sure is um gosh is Michael
online? >> Yeah, that's what I would say. So please forgive me in in the fact that I don't know what it used to say, but uh uh we'll take your your recommendation under advisement and see if we can make that adjustment. And again, Michael, I don't Michael
Tubula, I don't know if we have said anything like that in the past. >> Yeah, research and >> look at FC5 or some of the other ones coming up, they're also, you know, change orders and they they have that language in it. So,
>> okay. >> Yeah, if you can just look at that. And now on the next page, page two, right there at the top, it says contract value. That's probably not right. probably want to say proposed change
amount or something. >> You're you're correct. >> Yes, sir. >> Yes, sir. we will make an adjustment and I don't want to um take um you know full fault on every on this but we certainly do recognize that there's going to be
adjustments and I'm glad that you're actually making the suggestions because we want to make sure that as this is a new format that if there are areas that you guys want changed or or think that we need to clarify we certainly want to hear that that feedback.
>> Okay, the next page three. >> Hang on a second. Mr. Porter, you had your hand up. >> Yeah. >> Is that on that >> back back on the page one that John was talking about where there's no change. Um >> I I would think that there's no financial impact if it's a contingency
use because the contingency is part of the overall GMP that was already approved by the board. But I would think if it's a change order, then that would be something that does have a financial impact. >> Yeah. I'm just saying the the precedent
is even on the contingency ones, it says it's an increase in the CM GMP funded from project contingency. I guess it's not an increase. Oh, these are change orders. It is an increase. >> That's why it's it's a little bit fuzzy
because the actual agenda item is both change orders and contingency theoretically or it has been in years past. >> But we no longer report >> we no longer report contingencies. some evolution we need to do with this. We'll we'll go back and we'll we'll uh look at that language and revise it because you
because it sounds like uh it does sound like this is a little bit of >> we'll take a look at that >> page three please. Okay, so this is a excuse me proposed
change order. Why is it a proposed change order and not a change order? It appears like you got a proposal from the contractor because you have a dollar amount there. >> Yes. If you look at the second box on the right, it says approved as change
order number. >> So, it's submitted as a proposed and then we approve it. So, we show both numbers. >> Yeah. And and John, just so you're aware that we're trying to work within the um restrictions that we have with other programs like People Soft and purchase orders and if if we approve a let's say
we get two change orders two and three in at the same time. If we approve three first, they will not increase the purchase order until two is also approved because do so in numerical order. So, by allowing us to have a proposed change order that might be proposed change order 11, but then gets
approved as change order two, it allows us to keep numerical order uh and keep everybody else happy through treasury and purchasing and everybody else. >> Okay. So, we're not COR as a committee. We're not going to review the backup anymore on change orders. I I understand
that was true with contingencies, but change orders we're not reviewing anymore. >> These are not um these are all delegated authority approved already. So this this stuff is done. You are getting all the backup for the full change orders to review. We are giving you more information instead of the narratives that we used to give you just the
blurbs. We're giving you the whole form here that gives you more information, the architect, everything on it. We're trying to give you as much information as as uh we can without giving you 7,000 pages of backup. >> But you're asking us to recommend to the
board $3,920 to spend that amount. >> No. And I have no idea if that's a >> John, we've already John, we've already spent that amount because that's delegated authority approval. It's been approved. We're not asking you to recommend to the board to approve that. It's done at FC2 and below. Those are
the things that you're you're recommending on >> and again exactly Jud was we go to the fact that FC1 is always a report as opposed to a transaction. FC2 and after you're absolutely right. That's some of
those suggest the suggestion you made earlier seems to be correct. Um but on FC1 we're simply reporting reporting the details on those change orders that have been by delegated authority but in a
manner in which instead of giving you 9,000 pages for a change order. >> Yeah. So we're we're what we've done is instead of providing because used to we would just provide like a word document with 20 narratives in it that would just give them about the project name number
of the change. That's what they're used to seeing is that narrative. We've decided that in order to um prevent a lot of duplication of effort where we already have the form in the change order backup for us as well. So, we're using that form here with a with um
better information on it to present both the narrative, all the backup information, the change order it was approved as, when it was submitted. It adds a lot more information that they than they used to be provided because we want them to be aware of everything that's going on. And change orders are being reported this way because uh the
intent is that we um we're supposed to be providing a much better narrative in in the box there. And that's the evolution that we're working on right now. So, but this is this is actually more information that we were reporting in the past on FC1 items. >> Yeah, that may be true for contingency,
but this is a change order. We always reviewed the backup on change orders. >> No, that's not >> No. >> No. >> FC1, FC2 and blue. Yes. >> FC1 used to get a blurb that had four four topics for each change order,
>> right? >> Yeah, I understand that. for FC1, but now you've changed FC1 to include change orders. >> We never got the backup on change orders before. >> Not for FC1. Only FC2 and below. That's not a that's not a change. That's that's
always been the way. >> John, if you'd like, I'll send you after this meeting what we've sent in the past for FC1, which did include change orders, ACOAs, and CCOAs. Well, I can go back and look at it
myself, but if that's true. Um, so I don't know. I'm just having a real hard time. We have no idea if the architect has reviewed and approved this, do we? >> Yes. Yes. >> We wouldn't allow it to go forward.
>> Yeah. there's a procedure an operational procedure in place for the construction department and that they go through uh steps for before an approval is uh issued on these delegated authorities. The the minimum approval is the general
manager. Um and so there's there's a series of steps that he he has to make sure are done before he even signs off or if it's somebody above him. So that's why um the general manager at a minimum knows for a fact that the architect has
reviewed it that there is fair and reasonable attached to it. Um etc. >> Okay. Could you scroll down a little bit there? The where it says the contract value will be increased or decreased by
it. It looks like perhaps you've highlighted the increase. It's hard really hard to see. I would like to suggest you take the word decrease and you strike it out to make it clear that it's an increase. Uh John, we we've
actually already revised this this form um because of a similar comment that was made uh a couple weeks ago in one of our internal meetings and we've actually made it a selection box of either increased or decreased. So in the future ones it will become more clear. We uh like we said, these are evolutions of
forms at the moment. So, anytime we do find uh improvements, we're going to be making them. So, you'll see slight changes as we go. It also includes we also added uh before you make the comment that once there are days added, we've also put a checkbox for either com uh u non-compensatory or compensatory
days. So, we we are trying to improve these as we go. But uh so if you find anything like that that's confusing, please let us know because we are we are working on constantly updating these to make them better. >> Okay. The next line where it says the contract time will be increased or decreased. Shouldn't it say zero days
there? >> It could, but it's blank so it's not no change. So either it no >> I think you're giving the contractor an option to file for time later. If you even if you read down below where it says your acceptance of this change order,
>> it doesn't say anything about time there. >> Okay, I will make sure that gets a zero if it's involved. >> Sure. Good. Good suggestion. >> Um, one last thing. If you could scroll back up to the top right there, it just a a
minor comment where it says CM contractor construction. I've noticed on all the others you kind of uh abbreviate the contractor's name. I would suggest you put his formal name in there like you did the architect. Put in Randolph
Construction Group and I think you got Messum coming up and it just says Messum. It's actually me Messum Construction something or other. >> Okay. >> I would just to make it more formal just put the contractor's full name there. >> Okay. Good comments.
>> And that's all I got. Thank you. Okay. Um, France, you had pulled this. >> Yes, I did. I wasn't sure if you guys could hear me. Um, I love the new format, by the way. So, if you can if you can go to pages 11 as well. I just
wanted to know if somebody can walk me through the process of pulling the money. >> Which one is sound is very muffled. We can can't hear >> that. No, it's not. It's not that. >> Um, we're having an issue right today
that the microphone keep a moment. Give us a moment. I don't know why changing. How's that better? >> Is that better? >> Better worse. >> You hear us better? >> We can hear you better.
>> Which particular item you're going down? instruction and see if that happen. >> Okay, here. Um, is this one you're talking about? >> Yeah, that's the one. What's confusing is when she says page eight or 11.
Look at the bottom of these forms. We did number the pages. So, I think we need to take that back off. Yes, I was gonna say >> that was the only minute they added was to add the pages. That's the pages that we submitted and then cover sheet uh that get attached.
>> But so in in relation to change orders uh 12 and 13 which is I believe you're talking about. Um >> so contingency is in the contractor's purchase order. Okay. Their their construction contingency. Um, in this project there were in the overall budget
of the project we were running out of months and we instead of requesting more funds be added in. The contractor voluntarily said, "Hey, I don't need this contingency. I'm going to let you deduct it out of my contract right now instead of at the end." Normally, we do this at the end, okay? Like at the final change order, it just say unused
contingency. They voluntarily said, "Hey, you're take this contingency back because there was a pending change order for added HBAC work that needed to be funded." So instead of asking the district to add more money to the project, we used money already in the project, returned it to the overall
budget, and then are issuing a change order against that money. Basically, all they've done is voluntarily given back contingency early instead of at the end. >> Sounds good. And is that something we do often? >> It's not something we do often, but it is something that we do uh if if the if it needs to happen because it's um you
know the we're trying whenever we can, we try not to increase the overall budget of a project. >> Exactly. say our our goal is to not increase the budget can avoid it. Yeah. >> Um and because it would be terrible to add a change order to increase the budget and then get a whole bunch of contingency back at the end of the
project back anyway on those projects. So it's generally been our our hope is that when the contractors feel comfortable that they're not going to leave that contingency anymore that they we do that swap back >> if
I think Mr. Michael, >> thank you. Um, with reference to this one, uh, normally we have an idea or there's some backup as to what was, uh,
what is the purpose of this? So, what part of the project was decided not to proceed or came in under budget? >> Nothing. This is contingency. Contingency in the contractor scope is is money that is there to uh address unforeseen conditions or other items
maybe a design omission. This is this is their construction contingency. It has no assigned uh target or value. It's just there to mitigate risk. It's something that we negotiate. >> I understand the purpose of of contingency, but I don't recall ever
that we have undertaken a refund before the end of the project because the purpose of contingency is to have it there when the unforeseen items occur. Yes. >> So other than to make change order 13
not as impactful, uh why are we considering this now as opposed to waiting until the end of the job? >> The wea have a full review and the backup of that. The contingency is there to mitigate the contractor's risk. The
district has its own project contingency in the budget, but that is not the contractor's purview. In this case, the contractor is at the end of the project. They are they have weighed their risks and they say we we do not foresee needing that risk mitigation contingency
in our PO. So, we're voluntarily giving it back so we can proceed with the change order work. That's it. Michael, we have done that before a few times where we've gotten contingency back as we go because the funds weren't needed, but
the project was coming in more costly than expected. >> I I'm sorry. I I just don't recall us addressing these mid- project. All right. Thank you. >> Okay. Anything else on this item
on >> if we want to at this point talk about 13 because it's related. >> Okay. Uh is there a reason why this wasn't part of the original project?
>> Yes. Um apparently the the information we've been we've gathered is that the that district and it said hey uh contractor you will reuse this equipment. Uh but by the time everything got done that equipment wasn't sufficient. So it needed they needed to
have some replacement effects. So it was an attempt to save overall money and they were given direction not to provide new equipment um provide this you know reuse this existing and the existing equipment wouldn't work properly so they ended up having to do new uh a new
installation. >> Was there a mini split system in there that was replaced or was it a different type of system? >> Uh that I'm not 100% sure. I believe it was a mini split but I I don't know 100%. >> Okay. I'm wondering because of the
removal of the damper um and other items whether or not this was a new type of design moving from you know standard ducts to a mini split. >> Yes, there was there was some duct work
also uh related to the HVC that was done in the adjacent areas. So, um, yeah, I I don't know 100% on that one, but yeah, >> I mean, I I still have a continuing concern regarding school police requests
after the fact. Um and particularly where this began and started a cascading effort with not just the mini split system itself being changed but you've got a control panel the VAVs
um and you know maybe someone can assist me but you know my knowledge of mini splits is that they're relatively self-contained. you don't have VAVs. >> You are correct. A mini split would not
be uh would not require VAVS or duct work or anything else. Um I believe that there is a there was a relation to the cooling of the adjacent spaces that required um relocating duct works and whatnot to make it all work properly. So
this is this is uh school district. I believe this is a school district request, correct? Scroll down. Yes. So, so both of those items were requests. It may it may be um it does appear that it's all HBAC, but it is uh
maybe two separate issues that are regarding this. So, >> I believe we have Louise. >> Oh, is Louis there. >> She had her person. >> Yes, this is Lou's project. >> Louis, go ahead. Yeah, we also had the the test and balance done and we needed to uh address
some of these items, the VAVS. Uh and what happened was we did have the piping into that room. It was a a separate unit. It had the it was a split system, but then we went to a a smaller split system, a smaller
system that was within the room itself. So, we did have to disconnect some duct work. But this also then calls not just for disconnect but also replacement of it. Um you know I think I heard an explan part at least part of an explanation
that there's this is at least two separate types of requests occurring here. Um and it just seems a whole lot of work that presumably we would have had some idea about beforehand.
Part of the work was due to the test and balance that would be the EMS control panel um items the the update the VAVS and the patching and repairs. Some of that stuff had to do with with the work
that was completed and some of it had to do with that separation that we had to create. I I I hear this Mr. I'm not going to beat this as a dead horse, but um I'm not satisfied with it, but I there's other things I'm certain folks have on
this one, so I won't, as I said, beat this horse further. >> Anything else, Michael? >> Um yeah, and my apologies. I clocked in a little bit late on this. Um, one I do appreciate seeing the PCOS on here as a
matter of presentation. Um, some of the items allow highlighting electronically, others do not, which indicates that some were OCRD and some were not. So, as these documents are put together, um, if
there can be a double check to make certain that they are all able to be highlighted electronically, um, presumably OCRD. Um going back to let me get back to the first one on and the also on this if the files can be
named so as they're downloaded individually um we can find them as opposed to the 20 plusdigit um seemingly random generated uh file names where if I've got 20 files
downloaded for this matter I can't easily determine which is which. Um, going back to page four of 16 or three of 15, Golden Groves. >> Michael, before you do that, you know, you can download the entire document as
one PDF and it's all bookmarked. >> Um, I did not see that option. >> Yeah, that's what I And the bookmarks are all clear. You can just go up and down the bookmarks like you see on the screen right now. >> Yeah. On the left hand side there, >> the lefth hand side is what you're seeing for the entire document. It's 280
meg. So, if I click on one of these, >> where's the link to download the whole as opposed to individual? >> It's right at the top of what you get when you go on board docs. >> Yes. >> All right. I'll have to double check. Thank you for letting me know that >> agenda package. Is that the one that I'm
looking at? Is that the the correct? >> Yes, it says agenda packets. >> Package. You click on the word agenda packet, it'll download one single PDF of everything. >> Excellent. Good. That will help out. Thank you. And that's something I had asked for. So I appreciate that uh that
being placed. >> They did it just for you, Michael. >> What was the project you wanted to go to? >> Um this is Golden Grove uh three of 15, four of 16. There we go. Yes. So the
it's this is not Well, what's the difference between a direct code requirement and something that's not direct code? Well, I'm reading that as it's really not a code requirement. >> Exactly. I'm always suspicious of of modifiers on
documents that I get, not just from the school, but but generally when when they come in. So, if this is not a code requirement, then why didn't we beat back the inspector as to the requirement for a host bed? Because this comes up in
another one. This is not the the only one in this packet. >> Was was the chief building official that contacted on this to say what are you doing here? Louise, >> we had this come up with a few of the
modular uh projects and you see them in the changes, but since since they kept on coming up, we did discuss it with BCS and we are now including them in the design for these projects moving forward.
They want it to they want, excuse me, the district uh uses those for areas where they're watering items, washing things off. Maintenance is going to be using these on the outside of the building. >> So, this is not action.
This is not a regulatory. This is either a district request or a design omission. >> District request. We have asked them to start doing this. Oh, this is this is a regulatory change because requirement, but we couldn't get inspections passed without it. And then afterwards, we've
talked with BCS and they say, "Yes, we're going to add this in to all modulars in the future." So, while it wasn't it wouldn't be an omission because it's not a code requirement. So, and it's not a school district request. It's more of a regulatory um change.
>> Well, how can it be a regulatory change if there's not a regulation that requires it? >> No. ECS is requiring it. >> Then that's code change and that's not in the code. >> It's a master change. >> Master spec change. Yes. Master. >> Okay. >> Yeah. >> So that it's not regulatory. This now
becomes a district request. >> No, a district request would be an additional scope something that benefited us. And the regulatory does fall within a message fall within our regulatory obligations. regulatory
permitting. BCS is our permitting agency. So, we don't need a regulation to be a permit issue. >> I mean, in my world, if it's not part of code, then it's not a regulatory issue. >> Yeah. But Michael, our building
department is not just code. They're also out there inspecting for spec compliance with our master spec. So that's where it's a little different than an outside code agency which is not looking for quality control. Um they're just looking at code
>> and that then becomes a district request. >> You know it's a building department request permitting agency. That's what's checked off. Um, I I respectfully disagree on that as
we move on. Let me go on to the next one. Oyola four of 15, five of 16. And this may be a Holly question. Um, who bears the risk of loss before
um something is installed? I'm I'm sorry. Can you help me understand your question? >> Yeah. Who bears the risk of loss of a part before the part is installed? >> Off the top of my head, unfortunately, I
can't provide you an answer. I I would need a specifics of the item that you're talking about and then I can go back and review the contract documents to this time. What we're talking about are the interior panels and it talks about the
vandalism while staged at the holding site which says to me that it was not installed and it may not have even been on site. Um but it certainly seems to have been under the control of the
contractor. Um so frequently I mean it depends on the contract but my contracts the contractor is responsible for losses before installed and and accepted.
>> Michael I I read this as there the existing electrical panels that were already inside the modulars and somebody broke in and damaged those while the units were located at a holding site. >> Yes. Yes. These would be existing
modulars that the district has, not the contractor providing. >> Yeah, >> the district was holding on to these. So, the district has the security requirement. >> I see. >> Somebody got in, damaged the panels, and this change orders to replace the panels
because they were no longer usable. >> Thank you for the clarification on that. Um my comment uh on the earlier holding panel also applies to five of 15. I'll just say um
with reference to 7 of 15 Panther run >> how old how old was that uh metal deck? I'm sorry. What was the question, sir? How old was >> Yes. >> The run is a Friselle school. It was probably built in the early 90s. All the
Friselle schools were built like between ' 89 and 94. >> All righty. Thank you. Um then on uh Roosevelt 9 of 15, the roofing material over the parapit, will this be extending completely over
the top of the parapit? And where will that end? Will it end on the top or is it going to come over the top onto the um front finish a bit? >> Go ahead.
>> It's gonna stop underneath the coping cap so it won't >> be yellow. Did you raise your hand? >> Can you hear me? >> Yes. >> Okay. Sorry. Um, it's going to extend all the way up to the top of the parapit wall underneath the coping cap. So, there's a coping cap, a metal piece that
covers it. So, it will not extend to the front face, but at the top of the wall. >> All right. But, there will be then a a cap at the edge of the roofing material. >> And Michael, they're going to take this up the back side of the parapit so there's no stucco there anymore. Wrap it
over top of the wall and the coping caps over that. You won't see it. >> All right. >> Better detail. >> Got that.
Um 13 of 15 or 14 of 16 seminal trails. Item number four, the replacement of doors for security hardware. Was this hardening of the door or this because of electronics that doors need to be replaced?
Uh typically um the if there's doors that are not electronic in order to electrify the um the access and provide card access to those doors. Normally the whole door and frame needs to be replaced because they have different um
access and you have to get through the door and the hinges and that's not something that's really retrofitable once you have an concreted frame in place. So you really have to replace the whole thing. And um I'll just ask is $5,000 a door at
all a reasonable cost for that? >> Yes. Uh just a von duprin uh panic device that's electric is is $3,500 cost. So >> 5,000 a door does not seem excessive to make the the whole stuff electric.
And is there a reason why this wasn't caught at the planning stage? >> That we're not I'm not sure of. This was Ros. She can be can can um add in on that, but I'm not sure why it wasn't caught at
the beginning. >> I'd like to have a follow up on that. Okay. >> She's she's out of town. Yeah, she's she's out of the country. understand. No problem with that. Um,
with reference to the North Palm Beach, uh, 15 of 15, 16 of 16, the aluminum can canopies. I understand that dropping the need for
connection to the restroom building if restrooms are not installed in each of the modulars. But why did that require a redesign of the canopy? Would not that connection to the
adjacent building have been done anyway? Or is there some other reason for that connection? You know, the justification is is that there there restrooms in each modular, which would seem to indicate that you
just drop the need for the canopy. Is there some other reason? It's not stated here why we need to have the canopy. >> I I don't know. Um I'm not sure who did this review. And um >> is this Louise's? >> I'm not sure. is this project which says
George >> the canopy uh the original canopy was required to cover for the walkway to go to the restrooms when we when we put the restrooms in we still needed a connection for safe access for the children so to walk from their main
building into these units so that's why we rerouted to a closer area a closer uh entry into the building >> is was the restroom building just a standalone restroom building or was it part of the main school?
>> The area where the restrooms were are on the back side of a play court um opposite end of where they can enter into the building to the main building. >> So the main building is closer.
Was the restroom building an access point to the main building also or not? No, there was a covered walkway from another area at the main building out to that restroom, which also gives them access to the play courts. Uh, where
these units are installed is closer to I'd say the east east end of the property where the play courts are on the west. >> Okay. All right. No further questions. >> Okay. Someone want to make a motion move
forward with FC1? >> I I move that that goes forward, but I'm wondering if if we need to add with the uh noted changes to the form or not. Would that just be a given? >> I think staff has kind of heard the
comments about changes forms. I don't know if that needs to be part of the motion. >> And the same thing with the followup because I know there were a couple of them that they were going to follow back up with at least the one on Roosevelt. So, as long that doesn't need to be part of the motion, I wouldn't think, but we we do hear and we will make sure we
respond on followup in the future. >> All right. Then I move it to go forward. >> Second. >> Second by any other comments or discussion. >> All right. Staff, please. >> Yes. >> Reporter.
>> Yes. >> Yes. >> Yes. >> Don Treasure. Yes. >> Kevin Wilkinson. >> Yes. >> Lisa Reves. >> Yes. >> Michael Gilfan. >> No.
>> Michael Guida. >> Yes. >> Tom Ber. >> Yes. >> Virginia Ferris. >> Yes. >> And Christopher Tommpkins. >> Yes. >> Michael, you want to provide a uh brief comment for the minutes of your objection?
>> Uh with reference to Golden Globes and Oyola Creek. I disagree with the uh rationale for the changes. I believe that those are school board requests or accomplishments. >> Okay. So, you're not objecting to the
dollars. You're objecting to the designation. >> Correct. >> Okay. All right. Next one up is PC7 Mike. >> Okay. um >> have some questions regarding the SBE participation. I think Barbara
Myers would be the one to answer. Um well, first of all, I think on this one, uh we got different phases. If you go to page one, it talks about there was original GMP phase 21 million roughly and then
uh I guess added scope was uh there was scope added to the project and now we have phase two u proposals >> and um it was nice to see some drawings in there. Thank you so much. I like like looking at drawings.
>> Uh most of the EMPs we get don't have any drawings. Um, so I guess they added bathroom maintenance to to the scope. So, um, I was looking at this participation and it's, uh, on page
17, I think 17. And um it says it's 34%. Um under SB participation. So and that that's true based on just
this phase of of effort. Right. >> Correct. Just the second second amendment. >> All right. >> It says on the second bullet point under there it says four subcontractors registered. It it only lists three. I'm not sure who the fourth one is.
Um not sure if that's a type or not. >> Um >> good good catch. We'll follow up on that. >> Yeah. >> So does who polices that this is that it maintains the percentages?
>> Small business they um >> is there documentation that the contractor has submit at certain intervals? >> Yes, there are forms 1525s 1526. There are forms that they have to submit. Um I don't know if Patrick's is on but he could speak to his process that he
follows. But so the GMPS when they come through us to um could prepare the amendment to a board before they come to us. Patrick Kristone from the Office of Small Business reviews the GMP and he's the one who determines or his team is the one who determines that that they've
met the the goal and they provide us with that >> and then once the contract is awarded they do follow up with the contractors to enforce compliance with that. So for GMP1 um they they're probably still in
compliance uh for the phase one uh numbers I'm assuming >> they should be. Yes. >> Okay. Is there ever a chance that they don't they fall out of compliance? Yes. you caught that >> does happen and um for a couple of different scenarios and they would um
request uh there's a form that they can fill out to request uh a change a substitution through the office of small business. >> Okay. Yeah, that was my leasing so to speak. >> Patrick's online.
>> Yes. Go ahead Patrick. >> Yeah. Yes. work and then so we uh based on uh division 1 to 33 so we uh do our analysis and then so we uh calculate the SB goal so everything that you see is
correct >> thank you very much I'm satisfied >> okay want to make a motion >> I'll make a motion to move it to the board >> okay I need a second >> second >> second by France any other comments or discussion
All right, stand, please. >> Bruce Alexander, >> yes. >> David Porter, >> yes. >> France Makaboo, yes. Jim Al, >> yes. >> John Chesher, >> yes. >> Kevin Wilkinson, >> yes.
>> Lisa Reves, >> yes. >> Michael Gilfan, >> yes. >> Michael Ba, >> yes. >> Palberger, >> yes. >> Virginia Ferris, >> yes. and Christopher Tommpkins. >> Yes.
>> Okay. Uh FC8, I was the one or PC8, I was the one that pulled that. Um question I have is it's about five the GMP is about 5 million over what we had estimated for cost of construction and that's
understandable. And then down at the bottom of the first page, the second page says the financial impact, the source of the funds is a district's capital fund. But wouldn't the capital fund have had the RFP construction amount in the budget? And
wouldn't it then be capital reserves? >> Good morning. This is Leanne. I'm actually in the room today. Um, it is in the project budget. It would have been clear if we had said the source is the project budget which is within the capital plant capital fund. So that's
that's accurate but it would have been a little more clear if we had put the project budget. >> Ah okay. So it's coming out of the project budget lowering the project budget. >> Yeah David the overall project budget didn't change but some of the line items within it did change. So, we didn't need
any additional money for the project as an entirety, but for the GMP, we did. >> Right. Well, the project budget was 57,200. So, that will now basically lower what you have as an overall project budget because more is going towards construction.
>> The 572 is still the overall project budget. >> Yeah. >> What will happen once the board approves, it will encumber the funds within the project. >> Okay. James, >> just just to clarify based on the RFP price, there were certain things that we
used to fund directly, security and things like that that is actually in the contract now with the contractor. So even though the price seems that it's higher than what was advertised, there were things behind the scenes that we used to pay for that was in that budget that is now in the budget for the
contractor though for the GMP. >> Okay. It's not as inflated as as you would see. >> That's fine. Maybe in the write up next time we can be told that and then they would eliminate my question. >> Yeah, good point. Good point. That's some that's a new change for us is that
um um in general in our GMPS in the past there's been a lot of circumstances in which we the school district handle certain pieces whether it be low voltage wiring and things like that. And um and it often puts a burden on the contractor
because they're waiting for us, our vendor to get in and get out and whatnot. And we've said, you know what, for the what savings we might gain the exped expedited process is better to have the contractor responsible for a lot of that stuff. I think our some of
our contractors are nodding their heads here because they've been through this. So we this is the change that we think is a good thing. But, um, yes, as you, as James just said, it didn't translate from what our original budget was. So, >> I have way too many clients that love
splitting contracts because they think they can buy their sinks cheaper at Home Depot than letting the plumber buy them. >> Amen to that. Exactly. >> Okay. I had nothing else on this. Make a motion for PCA. >> Forward. >> I'll second it.
>> Mike. Okay. Any other discussion? Staff pus, please. Bruce Alexander, >> yes. >> David Porter, >> yes. >> France Makabu, yes. Jim Al, >> yes. >> John Treasure, >> yes. >> Kevin Wilkinson,
>> yes. >> Lisa Rees, >> yes. >> Michael Gilan, >> you got to refresh. >> Michael Guida, >> yes. >> Tom Ber, >> yes. >> Virginia Ferris, >> yes. And Christopher Tommpkins,
>> yes. Okay, down to section five, staff updates. >> Yeah. Um, uh, good morning, um, everyone. Uh, no real staff updates other than the fact that, uh, we are, as you can tell
from the activities that we have on our agenda this month, we are gearing up for, um, a big summer of work. Um and um for those um that were uh fortunate enough to show up today in this rainy weather at this building
and as somebody mentioned got to slalom through the parking lot to try to avoid the potholes. Um we are heading towards a construction project to redo the parking lot here. And as I think I might have mentioned before, we are in fact
going to be uh moving out of this building uh this summer and uh moving over to Lincoln Elementary for the next let's say six or seven months. Um the good news for all of you
is Cork will remain here up until our July 9th cork meeting. So we have one more in the month of April that is April 30th is the cork meet next court meeting that will be here.
Then we have one on May 28th that will also be here in this building at North County. And then we do not have a cork meeting in June. So our first meeting after that will be July 9th. That will be at Lincoln
Elementary. We'll make sure if you want to attend it's they have a big media center there so it'll be even bigger room than what we have down here but we are letting everybody know this now so that they're prepared for that activity. Um and uh nobody's more excited than me
nine years of being here with the holy parking lot. So appreciate that. U Michael did you have any updates from a staffing level a staffing perspective? No, no, thanks. >> Hi, I just wanted to It's Gloria Branch.
I didn't want to interrupt. Just let you know I'm on the call. >> Okay. Thank you. >> I know you need it for the minute, so I didn't want to interrupt while everybody was talking. >> Okay. In progress work. >> Okay. Um not sure if you can all see
that. Um >> yes. >> Okay. Um I'm gonna scroll through it quickly because I know it's it's often the same report every month. So, uh, David, if you wouldn't mind, um, >> trying to get to where I can let me do it.
>> Can you just scroll through it? They can see it. You can just keep rolling through. >> I can't. >> We'll let you one one moment. We're having technical challenge on our our end. >> I was going to say,
let me turn that off and try it again. Okay. Anyway, while they're working on this, I'm going to let you know that we're um and I'm going to put Miss Evans on the spot, but we are getting down to the last year of
our um 2016 referendum and we have a massive uh program to finish up all the facility renewals and what we're calling super deferred. That's just our internal work of knowing uh the superdeferred projects are from the original facility
renewal projects that we didn't get all the work done. So, we're coming back and making sure that we get every last piece done. I think Miss Evans can speak to how much money has been acred. >> Um the slide that's on the screen right now, it shows that we've received 1.582
billion. That is the end of the revenues coming in for the 2016 sales tax. We've received it all. Um, it is higher than what we expected to receive. I'm working on a >> May 8th meeting.
>> We're losing your uh audio again. >> Audio is dead. >> Can you hear me now? >> Yes, we can. >> Okay. Um the the amount of money shown on that screen, the 1.5 billion is the total amount we received for the 2016 sales tax. Um it has ended now. Um the
money comes in on a two-month delay. So this is money that was earned through December. Uh we received the last of it um in March, but I think this include actually, you know, this still have one more month. We
haven't closed the month of March yet. So you will see a slightly different number. We've got another 18 million in the last month. So you'll see this the next time you see it. It will have a final number and that will be it. I'm working on a summary report that will go to the independent sales tax oversight
committee or ISOC at their meeting on May 8th. Um so we've receive received all the money for that sales tax. We're now collecting revenue. We've received one month's worth of revenue on the new 2026 sales tax. Um the new tax um is a
different kind of tax. It is a half penny for school capital outlay tax which is shared with charter schools. So it adds some new complexity and the ISOC meeting in May is going to be I warned all the committee members and Mr. report. I hope you remember that the last time we met I said the next meeting will be longer because there'll be two
reports and the first time you're going to see um expenditure plans from charter schools because the new tax will be shared with charter schools on a per student basis. So it makes budgeting a little more complicated. We had planned that approximately 10% would be going to
charter schools and right now it's 12 and a half% that's going to charter schools. So it does make things a little more complicated for us. Um Hopefully, we'll have interest earnings that will continue the way they have been that will offset that and make it um seamless for district staff, but we'll manage
that. Um and the expenditures are again through February. Accounting closes the month of March around the 17th of April. So, that's why you're seeing data through February. I just don't have final data yet. >> Order. Uh yeah, Leanne, for when
whenever u items come to Isoc from you and Dave, it always comes with reasons and prices and kind of construction costs. Will we be seeing the same for charter schools where we can object to something they want to spend on?
>> You're going to see you're going to see a um expenditure plan that has to be in compliance with statute. So, I'm working on a memo that's going to all the charter schools and we'll be doing a presentation to charter schools
principles on April 16th. I will bring that into the oversight committee so you know what we've told them. It will all come to ISO so you can see what they're spending money on. as long as it's in line with statute and the ballot language, which we're going to make that
very clear. We can't tell we can't tell them that they're allowed to spend it, for example, on furniture and school buses. Um, if they decide to buy a different kind of school bus, but it's still a bus, we can't say anything to that. It just has to fit within the rules that they're given that's in
statute. So, we'll make sure the committee sees that. Um, staff is not going to approve anything that's not in line with statute, >> right? Yeah, that's our responsibility. The oversight committee is there to oversee it and make sure we've done it correctly. So,
>> the meeting on May 8th and it's it's um recorded and available online. So, um just like Cork is, you can always go back and watch the meetings afterwards. The same with the oversight committee. So, all of you can watch that meeting if you're interested. It's going to be a little longer because there'll be two
sets of reports. one for the 2016 report that will continue until every project on that list is done. So I expect the committee will continue to meet for two to three years on the 2016 projects because we still have quite a bit to do to go and then the new projects will be
kicking off. So ISO will get a little longer I think. >> Yes. Does does our salary on ice double because we're doing taxes? It >> does. I'll bring better snacks. I was gonna say to bring better snacks. Michael Gelfin.
>> Uh, first I'm so happy to hear that I can log in and um have a total replay word for word of this and I can't wait to do the ISOC meetings. Maybe I'll recommend this to my family. Um, no, thank you very much for the
report. So following up on David's comments, so it sounds as if the charter school allocation is for just grossly state for certain items
or types of items. Is there any oversight to make certain that the funds are being spent wisely, especially considering these are citizen taxpayer funds and you know what we've just been through in this meeting testing and
proddding and making certain that the funds are properly expended. What type of oversight is there for the charter schools on that? >> They they charter schools will have to provide their expenditure plan before they can spend any money. So they have to tell us in advance what they're going
to spend the money on. And then as the money is spent, they have to spend send us copies of everything, all the invoices, everything. So we will have all that backup. We've been doing that with the committee um the iRock committee, which is interdependent
referendum oversight. And you're getting acronym overload to this morning, but there's a separate committee that meets just prior to ISO. They meet backtoback. That first one is overseeing the one mill levy that is shared with charter schools. So we're using the exact same
procedures for the sales tax as we've been doing with the charter schools for the 1m levy for several years now. So we're trying to >> audio cut out again. >> Lost you again. Am I back?
>> No audio yet. >> Okay. The microphone keeps turn they keep turning on and off. So, they're having to reset it. Um, >> you need to talk to someone in finance about funding. >> Brand new mics. I don't know why they're turning on and off. Um, but we will you
we'll be able to see all the invoices. We'll be able to monitor the charter schools get to spend the money way the district does. the exact same list of items that you get to spend and each school will choose how they want to spend it. Um, as long as it's in line with those guidelines,
um, we we will let them proceed. >> So, in terms of pricing, is there any type of oversight that they are actually bidding properly and that they are getting value for prices? We've
seen charter schools in the past that have been that have spent money ostensively on approved items, but it was a boondoggle. >> Well, they have their own board of directors that they report to. They don't report necessarily to the school board. So, we have limited We can make
sure they're spending money on items that are approved. I don't believe we have the authority to dig in to review everything they do. um they are required to follow a lot of the same statutes that we do, but I believe they have some more flexibility. Um I can follow and
get more information for you at the next meeting. And uh this is when I'm not used to dealing with charter schools. The budget department lives and breathes with charters all the time. It's new to me. I'm learning. So I appreciate your question and I'll make sure I get clarification. I need to know that as well. So thank you for asking.
We we've had not only in this district but other districts problems with expenditures that ostensibly have seen that have been proper on the surface. But you know one of the questions I would have for example if a chart
frequently the boards of directors of the charter schools are very interconnected with whoever in essence owns the school frequently the principal. So if the principal's, you know, best friend has a construction company and they're the sole bidder for
a project, is there any oversight of that? That's one area of it. And the second part would be, is there any oversight to see that when the check is cut? You know, the fear that I always have with my clients is who checks out the work to make certain that it was
actually done and done properly before citizen funds are expended on this. Um I it's sounds like you need a little bit more time on that and maybe brand new questions, but I think that's something
that you know we we wanted to know about. >> Well, I will give you most charter schools will not be using this money to build buildings. They will be using it to pay rent on buildings. And most of them don't own their own buildings. The the buildings are owned by a management
company typically. And so they'll they're going to be using this money as they also get part of the regular capital outlay millillage. So they will be using they could be using this for rent. They could be using it to buy computers. Um they could be buying
furniture. They could be doing an addition, but they don't get as much money. Um it's per student. So and it's one school as opposed to the district that has 180 schools. So, um, I'll have to see exactly how they're planning to spend the money at this point, but we
will we will get that and we will share those business ex the expenditure plans with the sales tax oversight committee. Um, the memo that's going to charter schools states that I have to have them by a certain date to bring them into the committee and they're not supposed to
spend money until after it's been approved by ISO. Yeah, it's it's interesting in my world. If a homeowners association wants to have a $100 contract with someone who's a family member of the board of directors, there's a whole slew of
disclosure and conflict of interest matters. Um, and it doesn't appear that there's any type of oversight or disclosure if a charter school principal or board member wants to have a
corporation that they're related to. >> I don't agree with you there. The um, our inspector general audits charter schools regularly to make sure that they're doing things in compliance with statute. Um, I'm just not as familiar with charter schools. So um, I will get
there very quickly. I promise you we'll be able to answer your questions in the future. Um, and these questions may very well come up with ISOCH and we will have the attorney that works with charter schools there in the room to help answer the questions as they come up. >> Thank you. Appreciate it.
>> Virginia, >> uh, you mentioned a committee that meets prior to ISO. So I I would just want to get straight in my mind is going to continue to monitor this new
>> sales tax money also. So what does the other committee do? That means >> the other committee reviews the one mill levy that the voters approved for operations. That's what's funding 50% of it is used for um teacher retention
bonuses. um 25% is security and mental health and 25% is choice programs. So it is an operating millage levy. Um that levy um is going to be going to the voters this coming November. So you'll be seeing a lot of um information going
out on that just as a reminder to voters. It's a 4-year levy. So it has to go to the voters every four years to be approved. So most of the money being spent um out of the one mill is staff. It's teacher B teach teacher retention
bonuses. Um mental health counselors, teachers in choice programs, um some of the police officers. We fund a police the amount that's required by law is funded out of the general fund budget, but we augment that with
additional officers at some schools. So instead of just having one officer per school, some of the large schools may have two, and that second officer is funded out of that one mill operating levy. So the board has the committees they call them independent referendum
oversight committee or independent sales tax committee because board members um set the the um members of that committee by group. They will say that there is two members of the economic council but they that are on the committee but they
don't pick the individual members. There's an extra layer of independence on those two committees than all our other ones because board members are not selecting individual members. They're selecting organizations to be a part of
these oversight committees. Those two meetings we have them backtoback um because there are people that are on both. So we try to make it easy for them. They don't have to come in on multiple days. So we we just have them back to back for that reason.
>> Okay. So there's no no connection to what we do here on Cork. >> No, it's it's very different. You all are reviewing the work that's being done and the construction projects the ISO and and IROCH are reviewing to make sure that what's the money is being spent in
compliance with the ballot language in the statute. >> It's not it's not digging into the best choice. I mean we the referendum lists are set in advance by the board. These committees are checking to make sure the money is being spent in accordance with
that project list. >> Okay. I really appreciate that that um explanation which what we probably heard before but you know >> you throw around all the acronyms. I need to get it straight. My other question, my other question is on the
screen that we're seeing, it only refers to the the end of last year's receipts, but you said you started to receive this year's. Is that going to show up on our reports every month? >> We're going the Mr. Dolan and I are
going to work on a new way of doing this report. This is really focusing on the single sales tax. And at a previous meeting, it came up that you all really want to see everything that's being done for construction, not just one sales tax or a second sales tax. You want to see
the volume of work that's being done. Um, we can still provide and I think what we may be doing and and we're working on it honestly. What we may do is provide a link to the lax reports from ISOC where they will get a report for the old tax and a for the new tax.
But this report, we're going to change it to where it's more holistic and it's showing all the work that's being done that's under the oversight of COR. >> So, you'll probably see something different at the June meeting. Maybe >> I was trying to get it done for this one
and it's never it couldn't make it. I I'm not 100% sure I'm going to get it done for the the late April one either. So, yes, perhaps the June one. >> He's waiting for me to finish up the reports for ISOCH. So until I have the new reports through for ISOCH, it's kind of hard to they have to merge together
and and line up. So um I'm actually staying here and visiting with the construction team this afternoon and that may be one thing to add to the list that we need to talk about. >> Absolutely. >> So just said there's no June meeting. >> When we see this for May
>> May 28th for May. >> Okay. >> All right. So when we see this screen, you're telling me we're not going to see this anymore. We're not going to see the the percentages going to small business, etc.
>> If you if you so like that, because again, I take your uh your direction, your lead, if there's things that you do want to continue to see going forward, we'll absolutely um try to include those within reason. I mean I I >> one of the things that we do with the
committees is you all tell us what you want. >> So maybe next time we'll include this format but also the new one. >> New one. >> Um because we'll need to show the final numbers for the old sales tax anyways. >> That way you can see both.
>> Right. I appreciate that. And then with the new I also would like to see something similar to this each month. >> Absolutely. Okay. I think we might just be able to do a split screen where on the left is the old tax and on right is the new tax and show the numbers and the
percentages the same. >> Well, it could just be another slide too. >> Yeah, that could be too. Sure. >> Absolutely. >> Just a second slide. That's that's the other funds. >> I have a question. The first two numbers at the top are directly related to the old sales tax. The numbers below,
they're not just sales tax, they're totals, right? >> That's correct. we go straight to small business uh and they give us the numbers collectively on all the projects we're working on. >> So it may be that the the amount we're showing for sales tax, the top two numbers are specifically the 2016 sales
tax. The bottom two numbers are reflecting everything that's happening. So I think we need to do a better job at making sure this is very clear. >> Um maybe we're showing the revenue received and the expenditures on each of the taxes, but then everything else is
everything. And I think Mr. Dolan really wants to show the amount spent across funds, not just one fund at a time. We could do this for cops issues. We could do it for all these different funds. You're just getting a slice of the pie here. And we really need to be showing
you everything. >> I agree. I agree. Yes. Thank you. >> All right, Jim. >> Yeah. I just want to say how much I value this. It really helps uh as we talk to the contracting community and, you know, responding to questions. So I
I really value this. Also wanted to just go back. David, you represent us on ISOC, right? >> I do. >> Great. Okay. Thank you. >> All right. Back to my report. Slide back through most of these because
I just talked about the facility renewals. There's going to be a ton of stuff. But David, you can go down to slide 15. Go down to the uh to the west riv because these are all the facility renewal same things we talk about every month. Right there. Stop. Um so um facility renewals are going to
continue on. We've got a year left of those. Um we will get everything done. We do have a plan to be able to get everything done. Um yes, Mr. Porter, go ahead. >> With the uh renewals, are we still um issuing contracts based on the 10
architects and 10 contractors that were pre-selected? Is that still active? >> Uh yes, it is. We are um we are planning for a new new solicitations coming up for and Barbara please help me out was the 20 arch or we'll say whatever new
architects. >> Yeah. >> Um >> go ahead. >> Uh we're still working on getting the contract revisions um squared away for that uh before we advertise that solicitation. So, we're hoping for
>> very soon, let's say, very soon. We're all looking at each other like >> so yes uh we want we are going to be putting out solicitations for uh new Seymar at risk up to the 7.5 million uh
threshold uh as well new architect or maybe supplement architects to be able to uh handle the volume of work because the one thing that had to go go first was uh the construction department had to figure out exactly what the what the
program is going to look like going forward, how many projects are we going to have next year, the capital plan, um staffing challenges and whatnot. So, a lot of that stuff had to be sorted out. Now that we have a good picture of what we can do, what we need to get done, we
are now making sure that our solicitations are going out in order to have the right number of vendors, both architects and contractors. Uh >> and we're we're in the last year renewal year of the architects coming on the thing that was on this month, right? So
we're in last year. >> So the solicitation will go out, you know, early fall for that to be, you know, in place for the new contract in the spring of next year. >> So one will go right after the other. We won't have any gap.
>> There will be no gap. There cannot be a gap. So gap >> Okay. Thanks. Go ahead, Dave. >> Okay. Um, so that was the facility renewal stuff. Now we're moving on. I have two major construction projects. The West Riv um elementary uh Western
River West Riviera Elementary modernization. That project is coming down the finish line. Um uh I'm sure the contractor is going to say he'll be done in May, maybe. Um I'm thinking more like June, just from what I can see, June.
and but we will definitely be open for the start of the new school year. Um there's all there's all sorts of moving parts going on on this because as I mentioned earlier, we're moving into Lincoln. Well, the Lincoln and West kids are all in Lincoln right now and they're
going to be redistributed out to Bthun and West a little bit to um to Washington and um so that that will be happening over the summer. We have a lot of movers uh and and a lot of moving going on this
summer. Um so this project is moving uh moving along nicely. You'll notice by all the the the writeups and whatnot. The next one we have historic Roosevelt. This is the uh the one with the historic gymnasium. You guys had the change order
for the electric. Uh that piece of it um the actual school I anticipate we will be open in a couple of months. Um the gymnasium itself has got a few more months after that because as you can see from the photos still still wide open.
Um but that is um moving towards its completion. Yeah, you can see from that aerial right there um that the gym still wide open. So that that work will go on for uh future months. But from an academic perspective, the other two
buildings are the are the school are the uh the technical education uh uh program and they will be starting up in I'll say within a few months um because I don't want to put uh Ple on the spot on that one. So,
but uh that's Yeah. And there you can see some of the interior work. And I think there's even some photos of yeah the gymnasium gutted. And then we're moving into minor projects. And I'm not going to stick around for all this. This is all the um
believe it or not, this is a ton of work that we do. And it actually, as I always say, it has probably has more impact um on on an individual school. Um, but you can scroll through these uh minor projects and see the types of things
we're doing that are under construction. And there are photos. There's plenty of roof projects. Thank you to you guys at Cork and the board. You see them every month. Um, uh, a number of roof projects each month that are going forward. Um, yes, Mr. Gelfin.
>> Um, I saw cell towers. We're not installing cell towers. We're contracting that out. But we don't cell towers >> sell one of the pro David can you scroll back and I'm trying to find that photo that
he's referring to your text here I think >> so install them >> under the first bullet point just handles >> yeah we we only We only coordinate the ones that are on our property. The uh end users do go through our our group
here. >> They go through planning intergovernmental relations for cell tower use. >> No, we do not do any installs, but we we basically coordinate um with PI. >> Just to be clear, we we have a moratorium on cell towers. So, there's
no cell towers being installed by us or anybody else on district property. I'm not sure what that sent is supposed to be, but >> what it is is when one of the providers changes some of their equipment, they can change the equipment on the tower. We have to coordinate the >> existing tower.
>> Existing towers are not new to anytime a end user has facilities they want to upgrade, then we have to coordinate that with the school, make sure everything is not going to be affecting operations. >> Okay. Thank you. Keep an eye on them,
especially as they deal with generators and their fuel supply. Thank you. >> Okay. >> Um, and you'll see a whole number of pictures on that. Um, that is the end of that uh of my um presentation on this,
but I do have a couple other items. Mr. Porter, if you'll oblige me, a couple other updates that um I was brought to my attention. Um the first item is coming up on the Oh, dog on I get writing writing down the date. Um we
have um the um the third annual third annual Bill Malone >> four-year schools. Uh the golf tournament is coming up on April 24th.
>> 24th. Okay. Thank you everybody. um >> um that is um through the education foundation and um we're always excited to uh be a part of that um uh the
um uh golf outing. Um, in addition, uh, coming up, we have on April 30th, and it's important that I stress this one, on April 30th, we have a groundbreaking for that new, uh, West Lake Elementary School, whatever that
will be called, but the groundbreaking is on April 30th at 9:00 in the morning. And why is that important? because each of you probably got an email not too long ago saying if it's okay we would really like to move the cork meeting
which also scheduled for April 30th at 9:00. I think we uh asked if it would be all right with you to move that to 1:00 I believe on that day. So assuming that is okay um we are excited about this groundbreaking ceremony that we will be
holding out at in Westlake and uh want to make sure that everybody you all know about it. We welcome you all to >> Everybody's welcome to attend >> the attend in attendance. >> Nice. >> And then in addition to that, I also have on May 8th, we do have a
celebration. It's a dedication ceremony for the uh new Saddle View Elementary. Right. That's May 8th. >> Yeah, May 8th. >> Um uh that's the school that we opened up this past year. So, and uh we're excited for that because that's the
that's where you get to see the school living and breathing, the kids singing, and uh they actually do tours of the school. They they bring all all uh all of you around to see what what they're so proud of in their brand new school. So, that is May 8th. And if you want, I can actually make sure we post that
somewhere in the notes so that if when you all if you're all interested in attending April 30th groundbreaking and the May 8th dedication ceremony. >> I didn't I didn't mention also that we had the the red well rededication of Rise Academy was on March the 30th as
well. >> Thank you. So yes, if you all heard that, Mr. Sanchez. Um, Rise Academy, which was the um, Old South Intensive, we had a rededication ceremony um, just last >> Yeah. March 30th. >> March 30th.
Um, and that was great. And uh it from my perspective on the construction side, I'm proud of it because um it's proof that we can renovate existing buildings that are aged but
still in good shape. It is feasible. It is possible. But while we do like building new buildings, yes, said said from a whole bunch of contractors, too. I just want to make sure that it's clear that we are documenting we can we can renovate really well. That new school at
Rise Academy, it is it is immaculate. It's a wonderful school and it's proof that we can do that well. And with that, >> I uh I think that's that's it for our uh staffing reports. Dave, um when will we
know whether the 30th is going to be at one o'clock? Has that already been confirmed? >> Uh well, we got all feedback uh from um a number of different people and they all said, "Yeah, that seems to be fine." So again, as long as I say a number of
people, a number of you court members had responded back to Eron, I believe, and said it was >> some did. I don't believe everybody did. Um, so assuming it's your prerogative, if you're willing to accept that one o'clock uh time, we can set it in stone now.
>> Yeah, I think we should. If nobody objected to that and we're going to have a quorum, then yes, >> Mr. Gilpin. >> Um, if we can get a change of the calendar uh scheduling item so that it comes off the morning and it's properly
with the right um teams. Erin, you're pretty good at doing that. That'd be great. And by the way, uh, Mr. Chair, for the May 28th meeting, I'll need an excused absence on that bar meetings. >> Okay. >> Thank you.
>> Okay. Um, we are down to followup. >> Michael, would you care to Michael Tubula, would you care to uh or are there any questions? Well, I I just had one that was on the sinks that was put on there with the photographs. And I did we ever get kind of backup on,
you know, the labor and material cost for what was involved. It works out to about 2,000 bucks a sink. And the sinks are basically, you know, 15 by 15 bar sinks that you can buy for 350 bucks. There might have been a whole bunch of plumbing under the sink necessary, but
to get to 2,000 bucks a sink maybe, but it seems like a stretch. >> I'm waiting for one of you guys or Michael because I know you guys went through this. >> I was waiting for Michael, but I'll take that. Yes, we we have full backup from the sub plumber or subcontractor
that substantiated them money. So we looked through that and it was not included in the original work, the original GMP. >> Yeah, that part understood. I was just looking at, you know, whether the cost was reasonable. I know you guys checked it out on on the surface seems high, but
you know, that's why you look at the numbers. I don't think we've ever seen what you're looking at in terms of the breakdown of labor and material cost. >> Understand? I believe I'm again I'm I'm only speaking from third hand talking
with with these folks. It it seemed as though um it was a lot more complex especially based on the way it looks right there. Anybody any plumbers in the room want to tell me what in heck is going on there? >> I couldn't understand that. Mike Weed,
do you want to chime in? >> Yeah, I was going to ask that also. Appears that there's a sewer pipe that's going up, around, and then down. >> Exactly. >> My stuff does not flow uphill. I can tell you that. >> Exactly.
>> We kind of we kind of had the same perspective of what in heaven's name was someone doing in the first place. >> Looks like storm running through the sink. >> Yeah. I don't That's why last month I said I would provide some pictures because if you look at this, it's just I
have never seen this before. I haven't either. It almost looks like a modern snooker vent. >> There were substantial backup for the cost, labor, and materials. >> All right. Anybody else have questions? I'll follow up.
>> So, are you going to explain to us what that strange pipe does? Is somebody going to explain that? >> I don't think >> Pardon me. >> I don't think anybody knows. >> Can you find out? put that on followup because I looked at it too and I'm
going, "What on earth is that?" >> It's a ground floor building. Is that the ground floor? >> That's why we're kind of >> Looks like a cleanout valve for paint or something. >> And and it it's it doesn't make any sense to us. So, that's kind of that's
where Yeah, there you go. That's the photo where I was kind of like, um, where exactly are we tying into it? uh pushing it uphill and around and back up. Um a lot of that was uh previous. So uh
>> that is that is before the >> Yeah. work was done. >> That's the the pre-work. >> Was there a sediment trap in there for um clay and stuff? Like is this art class? >> Yeah, that's what it is. It's a clay trap for an art class. >> Okay, that makes sense.
That's why there's a clean out because they need to clean it out a bunch. >> Yeah. >> Hey, Mr. >> Yeah, it's it's not on the followup, but I wanted to ask about um last month the
precon fee for Northtech. I just wondered what ever happened to that. I see it was on the meeting minutes that we objected to the board considering it and I just wondered what happened. Um the board did uh accept that um the
agenda item as as is and approved it. >> So it was just it was just on the meeting notes that we objected to it. Well, >> were they were they were they advised that we have judged? >> They were there were there were
communications between the superintendent and the board members on on the issue on the item uh and it was in it was included in the meeting notes uh that went to the board that they saw before the meeting. But yes, the board
was advised that um the court vote was the majority of court members voted against um the item. Uh superintendent did inform all the board members of that information. Uh Mr. Porter was at the meeting himself um and made himself available to answer any questions at the
board at the board meeting. Uh there were no questions from the board members at the meeting and they voted to approve the item to go forward. Well, shouldn't it have been moved to the regular discussion or regular agenda for discussion? >> The board.
>> Yeah, that the board has the option to to pull the item. The board member has the option to pull the item and put it on to take it off consent agenda. >> The courts court doesn't automatically uh that the board members have to make that decision.
>> They control the agenda. >> Okay. But staff doesn't suggest moving it to or pulling it from the regular agenda. I mean, we objected it objected to the going to the board considering the item and yet they still did. I guess
>> that is their prerogative as a board decision. Yes. >> Well, no, I understand it's their decision if they approve it or not, but I just don't feel like it got its due consideration. Well, I again to Mr. uh Sanchez's
perspective, we did staff, if you're talking about the staff in the room, yes, we acknowledged that the committee voted a majority voted against the particular item. We brought it up through the chain of leadership up to the superintendent, advised him of that
circumstance. He knew full well the the your position uh the committee's position majority position on it. Did in fact discuss it with board members. >> Draft minutes were included with the uh the board package as well
>> and and then and he he met with those board members to advise um of that perspective. Then it is their their um option >> their decision >> to have >> to control the agenda. Well, to control the agenda to whether to bring it
forward. >> The board members, John, decided not to pull it from consent. So, that is their prerogative after they were provided all the information. >> Okay, that just seems kind of odd to me. I I know it was on the meeting notes, but I looked at the meeting notes and
it's buried on page seven. I'm just concerned they even read the meeting notes. But if if you say that they were advised of the court's recommendation not to approve the item, then that's okay, I guess. Thank you.
>> Okay. Uh we done followup talking about the minutes. Anyone with issues on the minutes? >> Yes. Okay. David was present uh in virtual and in person. on the meeting. That's on the first
page. >> That's an impressive feat. Well, >> how did it think France did that today, so we will actually have that because she was here virtually for the f for the a brief moment. Now she's in person. Mhm.
>> Uh, speaking of me, I saw my name as having pulled a few items that day and I didn't pull anything >> in the minutes. >> Okay. >> Yeah, >> I think you had pulled one for a question. I think we followed gave gave
a a brief answer, but I I will verify. Okay. >> Yeah, I actually I write my notes down on this to make sure we go back through with these guys. So, let me uh let me follow up and if we need to, we'll amend as necessary. >> Was that it on minutes?
Anybody else with minutes issues? They can be accepted as corrected. >> Uh I think that's it for our meeting. Anyone else have anything to discuss or anything that they brought back by staff? >> Erin will immediately um update the um
meeting for um April 30th um as soon as we get out of this. So you'll all get updated invite >> 1 p.m. >> or the 1 p.m. meeting. >> If the flyer is ready, we'll include that too. I'm not sure if the fly is ready for the groundbreaking. >> For the groundbreaking, >> let me just let me just confirm
something about the April 30th meeting. >> Yes. the I want I I don't think I was available either way. I just want to make sure with that knowledge we have a quorum. I mean there's more than a quorum for the afternoon meeting.
Correct. >> My recollection was that um >> there were a number of people that had confirmed that that would be okay. Um, what we'll do is as we're sending out this invite right now, um, I'm sure Erin
is probably listening to this. Um, we will, um, make sure that we do a follow through with each of you to ask for confirmation that you can attend because I think that's we generally how we work every month meeting anyway. >> Yeah, this is Bruce Alexander. I I'm
confirming I can attend will be there at one o'clock. >> Okay. Fair will be there. I'll be there. >> Three. >> Got three. >> We will follow up. I don't want to put the burden on you right now, but we will
certainly follow up and make sure we get everybody uh questions for uh >> J. Virginia. Yes. >> I I just want to comment on the new uh format that was sent to us. Uh, I'm getting used to it and I do like the
option of the short agenda and jumping right to the documents and the long agenda if wanting to explore more behind that item. So, I just want to say I'm getting used to it. Thank you. We all are.
>> All right. Anything else by members? I >> was gonna say thank you for letting me know when the packet was. I downloaded the whole thing. appreciate the bookmarking. Um, if we can make certain that each page though is able to be highlighted OCR or however it may be.
>> Yes, we have. We noted that one. That's I'm glad you brought that up. I didn't realize that that's not showing up through, but yes, we'll we'll follow through with that. >> Well, you wouldn't be able to do that if you scanned in a subcontractor's estimate. It would have to be kind of in
a virgin PDF format already. >> Sure. Okay. All right. We are adjourned. >> All right. Thank you.