--------- It's the other way around. We're just waiting for a quorum. So, as soon as we have one, we'll get started. Okay. So, we're going to get started. We do not have a quorum. Uh but we are going to proceed with this meeting as just forformational purposes. Um, and so
we won't be voting on any of the won't be able to a vote on any of the action items, but we will walk through them and Okay. All right. You need to you need to do a roll call here or
you Yeah, since it'sformational, we we u we can still do that. So, like to go around the table to introduce everybody. Okay. Yep. It's on. It needs to be red. Yeah. Yeah. Uh, good morning everyone. Maria Antona,
CEO of the Hispanic Chamber of Commerce of Palm Beach County, wearing double hats as a council woman for the village of Wellington. You do double hat. Okay, good. All right. George Elmore, committee member. Heather Frederick, I'm chief financial officer.
William Drain, budget operations manager. Leanne Evans, treasurer. Patricia Morales from the Office of General Counsel. Kristen Bar Garcia, Office of the General Counsel. And then uh online we have Miss Deborah
Murphy. And then we also have a board member, board chair, uh Karen Bril. Karen's on there. Yep, she Oh, yeah. Okay, I see her now. All right. All right. Thank you. Uh public comment. I don't see anybody, so we'll pass that.
Right. Okay. And the minutes are been in are in the packet. They they are all right. Um but we can't we can't vote on them. We can't vote on them. So we move on. Okay. All right then. New new business.
All right. All right. You're up. All right. So we have uh two reports quarterly reports to go through. Um we h since we did not meet last um we didn't have a quorum for our last quarterly meeting. So we have December uh 31st as
well as the third quarter March 31st. I have Mr. Drain here uh because he's the one who prepares these these detailed reports and so I wanted him to to be able to take the time since he's the one preparing them to be able to also start
walking us through these reports. Thank you Heather. We starting with uh this quarter. Yeah. Okay. So for the third quarter ending March 31st of 202 December December apologies. So for the second
quarter ended December 31st, 2024 um we sorry for our uh teacher supplement section uh we had total expenses of uh 88 million uh teachers receiving
supplements of about 12,650 uh for our fine arts part of the referendum. Uh we have total expenses of 35.5 million. Uh funding roughly 963 positions. Um for mental health uh we
have roughly 10.7 million in expenses. Uh total positions funded 276. That includes school psychologists, guidance counselors, extra duty days for guidance counselors. um our CAPE teams uh crisis response
um for uh safety and security um we have total expenses of 4.5 million that includes both recurring and one-time um expenses. Uh recurring expenses include about 101 uh school monitors and police
aid positions at various schools across the district. Um that also covers an additional police officer um at school district sites. Um the first officer at each school district site is covered by the general fund and then any officer on top of that is covered by the
referendum. Um recurring expenses include um uh metal detector personnel to assist at high schools uh using their newly installed metal detectors uh the centric badge alert systems um as well as the universal student ID projects at
each of the schools. And then on top of that we give additional security allocations uh to all the schools to use for um additional security needs uh for extracurricular activities and things of that nature. uh school police overtime, wanding,
etc. And then for one-time projects, we have several listed here. Um that includes the uh equipment to install the metal detectors at the high schools. Um we're winding down the lockown security shade projects. Um we also include fencing in there. And then for this
year, we are purchasing new school police radios as well as school police vehicles. Um and then for the second quarter, we passed through a total of uh 19.8 8 million to the charter schools as we're required to do. Uh leading to uh total expenses for the second quarter or
for this first half of the year of $170.3 million. And then we were forecasted to spend the full amount of the the total amount we're anticipating to collect of 364 million including the uh the charter
school allocation as well as $22 million of carryover funds from the uh the previous year uh of that u of the 22 million. So 22 million was for district operated schools 9 million carryover in charter schools. That's what we're using
that carryover money for those one-time security projects. So, that's an overview of the second quarterly report. And then for the third quarter, it's going to be very similar.
Um, and then the only one item that I did want to highlight on here was where we were talking about the additional security allocation for schools. Uh, that did jump up uh which was anticipated. it was, you know, $2 million on the um through the second
quarter, but through the third quarter, we added an additional $2 million of expenses. And and what Mr. Drain had mentioned before, the schools utilize that security allocation money primarily for officer overtime to assist on those
after um school hour um services and coverage. Uh there was a bill that passed uh was we're hoping is going to pass during this legislative session uh which will not require to have all that additional overtime um and security
coverage at the high school locations because it was creating a lot of issues. You know just also think about it from a personnel perspective officers don't necessarily want to work 15 and 16our days. So it is getting you know difficult for the actual coverage and
the legislature you know identified that that was not their intent with the bill from last year and to have coverage whenever a student is on campus regardless of what the activity is. So that is one of the bills that that has been approved by the house and the
senate and is um waiting for the governor's signature. So I I do expect that that um will hopefully uh reduce a little bit for for next year. But for this year, I do expect it to tick up to at least $8 million. And then we were anticipating to spend the whole entire
amount of the funding at the end of the second quarter. Uh but we we do anticipate that we are going to have some carryover um funds um again for next year. Around 3 million is what we're estimating currently. Um but it is possible that we will still have some
carryover funds. But we did have a significant amount um as a result of the the significant property um tax increases uh that we had, you know, two years ago. We had a 15% increase and a 20% increase in property taxes. And so we're making sure to utilize those
one-time carryover funds for one-time security projects. So replacing the RA radios at all of the school sites. And that really depends on when they come in. And then also the the the purchase order is is uh we have a purchase order for the full amount, but we're just
waiting for all those radios to come in. And then also for the security uh the police vehicles, we issued the purchase order for all of them. We're just waiting for all of those vehicles to come in. Um so that that is the update that we are anticipating to have a carryover. Um but it is it is going to
be significantly reduced from what it was this current year. and charter schools. I still anticipate we're going to have a most likely a pretty significant increase uh in the charter school carryover as well, but we monitor that and make sure that the charter schools have to still report to us um
how much they're spending. So, so that's an overview of of both of those quarterly reports. And a question that I did want to ask the committee and we're also going to ask the ISO committee next is our our next meeting is scheduled for Friday, August 29th, which we realized
is right before uh Labor Day. It's the Friday before Labor Day. That's a bad day. So that is most likely not a good day is what and so that's what I wanted to to get feedback from the committee when we realized that um whether you would like us to look for an alternative date and you would recommend better.
Yeah. Okay. All right. Okay. Yeah, I just looked. I won't be here. I know. As I was going through I Miss Evans and I said, "Oh, we didn't realize that when we were booking this out." Okay, we will definitely look for for a new time. And
um I do apologize that we did not have a quorum. We had some usual members that were just not able to attend today. Um but at least we were able to to provide an update of where we stand um at least forformational purposes. Yeah, there I've heard rumblings about charter
schools getting more money, something Tallahassee is doing. Do you have you have any idea? Is that in the future years or I believe it was for uh one of the the sales tax. Um I think it was the infrastructure sales tax with the one that we currently have.
Yes, it's the local government infrastructure tax. The one that we have right now is not being shared with charter schools. Um the new tax we have starting next year is the school capital outlay tax. We will be sharing that. But for entities that have that local government tax as through this
legislative session, that now needs to be shared with charters. Yeah. So now just all referendums would have to be shared with charter schools roughly. How much money does that is that? Any you have any idea? For us it's it's for our new sales tax that we have. They're
going to be receiving about 200 million about 10% of the total sales tax. So it's about 200 million of the two billion, right? So, so they so they're receiving a significant amount. They also receive now a share of
our uh capital millage dollars as well. And so that's being phased in over five years and we're at 60% now. We're at 40% this year. 40% this year. 26 will be 60% of the capital. So they're receiving the capital millage dollars. They're also
receiving the sales tax as well. Um there has been some legislation with charter schools um that's been presented to the governor um as well. So we're waiting to see if he approves those where they've made some changes to um for conversion charters uh you needed to
have um parent support as well as teacher support. Um so they were trying to remove the teacher support of you know when they're going to look at a conversion charter. Uh, so yeah, so we have to go back and and now relook at all of the the train bills that have
been sent sent to the governor to see what's been added into those bills because they just took a lot of unrelated items and just put them into into random bills. And so now we're we'reing through all of that to determine, you know, what potentially
might pass. Uh, this legislative session um is now being extended. Um, so we don't anticipate getting our budget until the end of May. Um, and so, you know, tenative adoption legally has to be adopted by the board by July um, July
30th, a final adoption by September 10th. Um, so it's going to be a tight year. So, we're building the budget based on the House proposal, which is hopefully the worst case scenario. And then that way if any additional funding
comes in, you know, that would then be um going to uh salary increases. But it it's it's going to it's going to be a tough budget year in 26 and it's going to be I anticipate the next several years are are going to be as well. Can you put what you just said into the
minutes of this meeting? Sure, I can do that. I think you need to so that all all the members that are not here heard what you just said. Okay. Yeah, I I will definitely do that. And if I could just ask one question and it's
more educational for me. When we say pass through, that's coming out of the the actual fund budget, correct? Correct. That we pass through to them. And what exactly do they do with these funds? They have to follow the same guidelines
as what's in the the referendum ballot language. And so the charter schools submit to us a plan and we make sure that plan aligns with the ballot language. they don't have to spend it in the exact same way that we as a district spend it. So, we use uh approximately
half of the referendum dollars for teacher salary supplements based on years of service. Um so, some some schools do have salary supplements as well, but they're not the same amount as ours. So, we make sure that they it aligns with the same um teacher
supplements, mental health, and safety and security. And um it's we have to give them the funds on a per student amount throughout the year. Uh but we make them submit to us on a quarterly basis how they spent those funds. And if
they have any remaining funds, they have to continue to track it and make sure that it's restricted on their within their fund balance, their a within their uh audited financial statements. Um and we continue to track to make sure that they're spending it in in in accordance
with the the ballot language. Okay, thank you. Is there is there any minimum set for students in charter schools minimum for uh students the number of
students? Well, actually the with the increase in vouchers, the number of voucher students uh ch the charter school enrollment has declined two years in a row. No, I'm talking about, you know, way back when all this started, there were charter schools started that
only had 10 students and they were siphoning off initially. They were part of the lawsuit and all that. They weren't really charter schools. Well, we are anticipating with the the growth in the voucher program is that now there there could be different what they're
calling popups, you know, where you could have maybe a a teacher who is going to um teach students that are electing to be homeschooled and and then they can because the the funds follow the the child now. And so um you know
there are you know different smaller type you know which would be similar to what you're saying with you know having charter schools with 10 students you know they you could potentially have pods of maybe you know one teacher with 10 students and um and it's it's a private it's it's a private school. you
know, as long as they file with the state and they meet the requirements, um it will be um interesting um to to see about this this growth and you know what's going to happen. Yeah, there there have been um some crackdown of how
the funds especially for homeschool students could be used. I don't know if you saw some of the articles in the paper because they were using some of the money to go to Disney World and SeaWorld, personal use. And so um they I know the legislature did put some restrictions or was trying to put some
restrictions on how those funds um especially for homeschool students could be spent. Um so yeah, we're entering this is you know the vouchers is almost like when charters first started you know it's all new and you know as you know issues are identified the
legislature is trying to work to to to correct them. Um but we are concerned because it's put a significant burden on the state budget. Um, looking at the 26 state budget, uh, vouchers or or funds for, uh, private school, um, students as
well as homeschool now comprises 14% of the state education FFP budget, which is $4 billion. you know, if they had just invested that money to public schools, traditional public schools and charter schools, we would have been able to
still be below where we should be per student on inflation, but in a much better place than where we are now. So, okay, thanks for the update. You're welcome. All right.
Anything else? November 7th's not near a holiday then, right? And November 7th should be okay. That's okay. Okay. All right. So, we will work on um coming up with a new date. Yeah. And um so now everybody can switch over um to the ISO meeting
because that starts at 9:30. Okay. All right. We thank you. Sorry if there was no form, but uh Well, they're for the next meeting. They're here for the next meeting. Okay,
we'll move on the train. Part: 2
Good morning everyone. Um, we'll be starting the ISOC meeting momentarily. We're missing one member for a quorum and I know we have that coming in. So, just give us another minute and we'll be back with you. Hi. Where are you? Did somebody somebody from the black
chamber reach out to you about doing a joint meeting? No, but I'd love to. Yeah. Yeah. We wanted to we're looking to have a joint meeting to talk about all this um the DEI stuff and I thought it'd be great to have
Oh, please do. Yes, happy to. Happy to sit at the table and have conversations. We need to um we want to reassure, you know, minority I got something. What's that? Good morning. We are still waiting for
one member that had committed to be here and is not here yet. Um at 9:40 we're going tohead and go ahead and start um with anformational meeting and hopefully our other member appear gets here either online or virtually and we can go ahead and start um because we do have a number
of items we would like to have votes on today but um we are going to go ahead and start in just a couple minutes. I don't want to keep people waiting indefinitely. Um, so give us two more minutes and we'll start at 9:40. Thank you. Okay, good morning everyone. We are
going to go ahead and get started. We do not have a quorum at this time. So, this will be anformational meeting. If we get one more member that joins either virtually or on person in person, then we go ahead and be able to vote. Luckily, the voting items are later on in the presentation. So, hopefully we
have one more join. Uh, Mr. Porter, do you want to run the meeting virtually or do you want me to do it? How would you like to handle it? I delegate you. Thank you. Okay. Okay. Good morning, everyone. Um so um let's go ahead and introduce the
people that are here and then I can mention all the people that are joining us virtually. Mr. Brown Radcliffe Brown representing uh technical advisory committee. Good morning. Maria Antonina, CEO of the Hispanic Chamber of Commerce as as well
as councilwoman for the village of Wellington. George Elmore the economic council. Joseph Sanchez, chief operating officer. Leanne Evans, treasurer. David Dolan, chief of facilities management. Heather
Frederick, chief financial officer. Officer George Morales, deputy general counsel. Kristen Bar Garcia, office of the general counsel. Okay. And online, I'm going to just mention the committee members that are joining us. Mr. Porter is the chair of
the committee. He's online. And we have Warren Dans from the coalition of Boca Raton of sorry of Boon West Residential Association. We have Dr. Lori Vineor from the Delray Alliance. The Delray Alliance. And we have Michelle Jacobs
from the economic council. Am I missing any other committee members? Okay, I think that's it. Um I don't see any members of the public here for public comment. So, I'm going to go ahead and move right forward to that. We do have the minutes. I've got them got them up on
the screen and they were emailed to you last night. And this is from our meeting back in November. So, if I could get a motion to accept the minutes. Approve. Well, I would motion, but do we have a quorum to Oh, that's right. We can't approve the
minutes. Thank you for the reminder. I'm so used to rolling through these and voting on them. Okay. Um, I'm going to go ahead and open up the presentation. And so the sales tax, um, it continues to work really, really well. The receipts through March of
2025, which was earned in January, um, got us to 1 bill379, um, which we have now exceeded the amount we were expecting to receive with a sales tax. So we've, and it's 130% of the projection for this time frame.
We're at 102% of what we were expecting to receive over the 10 years. The sunset provision, um, this will be the last time I talk about the sunset provision. Um, it stated that if collections through September 1 of any year, um,
exceeded 1.35 billion um, as opposed to the original projection of 1.345, the sales tax would end at the end of that calendar year, December 31st. So, we triggered it with revenues that were received in February. So, we were a few
months behind the um sunset date. Um but we have crossed that line. Um Palm Beach County has already reached out to Department of Revenue indicating that we need to sunset it. They required the county repeal the ordinance. They've already had their two public hearings and have done so. So, the tax will
absolutely end December 31st of 2025. Um the new sales tax that was approved by the voters this past November will start January 2026. So, it's the money will continue coming as it has been, but there are different project lists for the two. We'll be tracking them in different funds. We'll have two sets of
reports going forward um once that money starts coming in. That won't be until March of 2026 when we see the first of that come in. Um the expenditures um through March 31st were 844 million. Um open purchase orders were at 119
million, interest earnings at 66.8 million. and the fees associated with that line of credit, the 487,000, that's the same. Um, the last payment was made in January 2023. So, that number is not going to change anytime going forward.
Who's on? No, Mr. Porter has his hand up. Oh, okay. Mr. Porter. Yes. Um, will there be a projected gap in revenue when we are done collecting for the current uh referendum versus when we get money
in for the next referendum? Can you say that again? I'm sorry. Well, will there be a gap in funding? Oh, no. No. The the this sales tax they'll stop collecting in Jan in December, but the last the money won't get here until
February and the new tax will start in March. So, they're they're going to dovetail, right? But we won't actually get money from the March. Well, you're saying we get the first payments for in March of 26, right? Oh, and Mr. reporter, if I may, the um the work on
the current referendum will exceed at be uh beyond next summer. We were hoping that we would be done by next summer with all the work, but there's a good chance that um we got about 14 groups of projects that'll probably extend beyond that. So the money that stops rolling in
on in December or of this year, we'll still have that on hand to be able to spend it over the next year and a half finishing up this current referendum project list. Right. The previous referendum we had, I think we went a full two years um after the referendum
stopped before the committee was no longer needed to validate payments. Yeah, I I think it actually went I think it was three or four years. I have all the records for that when it went a long time because we didn't think we had enough money to finish all the projects and at the end there was enough and we
started building a school at the very end and we had to finish that that school. So, um hopefully this one will not run that long. We're we're pushing very hard and you'll see as we go through this presentation there's a lot of projects getting started right now. So, we're we're pushing to get all the
work done as quickly as we can. Mr. One question. The existing sales tax is a half cent. Yes. The new sales tax is it's also a half cent. It's a half cent. Okay. The current tax we have right now is what's called a local government infrastructure tax. Part of it goes to the county. Yeah. It's a one penny. Part
of it's going to the county, part of the city. We get a half of it. The new tax is a school capital tax. It's only the school district. It's also a half penny. The the items you can buy with them vary slightly. Um for the school tax, you can buy computers and you couldn't do that
with the infrastructure tax. Um, you can buy police cars and maintenance vehicles from the local government tax, but you can't buy that buy them with the capital outlay tax. So, there are different things and our project lists are very different for the two taxes. Okay, the next slide. Oops. Let's
see if I'll move forward. This is the summary of the report. And I I do want to mention at this point I have two reports loaded in board docs because we didn't have a quorum for February. Um I have that report in here and this May meeting is through March. So the reports through June through December 31st are
in are in backup. There were no changes in that report. So I don't plan on going through it. It was there were absolutely no changes. Um so I'm not going to show that when I'm focused on the one ending March 31st. And we do have some changes that we'll be going over. Mr. quarter.
Yeah, I guess on the agenda maybe you have the wrong year. I think you say sales tax summary as of 33124. It should be 25. My apologies. I thought I caught everything. Okay, the minutes were 24. Yeah, the sales tax summary is
24. This should be March of 2025. Okay, so this is the summary of that big report. And let's see if I can make it a little but let me see if I make it a little bigger. So, as a reminder, this is showing you the original referendum project budget, what the current project
budgets are, and these are rolled up to high levels, the changes since the last meeting, and I'll be walking through what those are. Um, and then the cumulative change, what's been funded to date, the expenditures through March 31st, the open purchase orders committed
to date, which is a summary of those sum of those two, the expenditures and purchase orders. And then we compare the percentage of the referendum that's been committed to date. And then we also look at it, the percentage of what we received that's committed or encumbered.
I have added two lines to this report for this meeting and you'll see it going forward. Um any changes that you're going to be voting on today are going to show up in this column. So we have 4 point almost 4.5 million of changes. It's project closeouts that are coming
in. Um but then we also list the items that are going to be probably dealt with in the next three months and we've been showing those to you but I haven't been putting a dollar amount in there and I thought it was important to show that. So the impact of the PPM of the future PPMs that Mr. Don will be
going over today is $59 million. And once those are done and approved, that would take the sales tax from the sales tax reserve down from 298 million to 238 million. And that number seems big, but there are a lot of projects that are
getting started right now as I mentioned earlier and we'll be going through those. So I just thought that was important to add to the to the report so you could see that. Okay. In the cost escalation update, um we started doing this back in back a couple meetings ago and this is really
looking back to the plan we developed in 2022 as to how we would make sure we finished every project on the referendum list as prices kept going up. And we came up with a plan. We reviewed that with the committee back in September 2022. And basically we had $190 million
to deal with price increases and work that was deferred for one reason or another. Um so far everything's coming in. We've had things come in over and under, but the net we've used about 18.2 million of that 190 million. Um we'll be using about 59 of it over the next three
months. So we wanted to make sure you're aware of that. Um the interest earnings have also increased substantially. We mentioned earlier it's 66 million. We used 27 of that to fund Roosevelt Full Service, which was supposed to be in the referendum. And when we were worried about whether or not we'd be able to
finish everything, I'd planned to borrow for it. And when we realized how much interest earnings had grown um because of the increase in interest rates, we moved that back and we're we're funding it directly out of the sales tax. Okay. So, now we get into the plan modifications. These are the ones you
that we would we would normally be voting on today, but we'll we'll wait. Um there are four closeouts. So the Addison Meisner modernization project is complete. Um there was 2.4 million that coming that we did not need for that project. It will be used for debt
service payments since we borrowed to build that school. Um same situation with Washington. We borrowed to build that school. Both of them were funded with the 2020A cops issue. Um there was an extra $56,000 left in Washington and that will go towards debt service payments. Um the
next two projects were not were on the referendum list but they were not funded with sales tax and we did not borrow for them. We used local property tax for to do them. Um the first was the old DD Eisenhower demo. When we built that school we did did a replacement of that
school and we built it on the playfield. So the kids were without playgrounds for a year and a half it took to build the school. Once the school was done we tore down the old buildings and restored the playfields and that was done as a separate project. So that's been completed. We've closed that project out. Um, and then Rivier Beach Prep
Remodeling. And I wanted to give a brief summary of this one because it was different. I mean, originally on the referendum list, it was a remodeling project for Gold Coast Community School. And not long after the referendum was approved, it was determined that we were going to close that school and build
what's now called the Chuck Shaw Adult Ed Center. So, that is there. And the students that were at Gold Coast were transferred over to Rivier Beach Prep. So, we moved the money with the kids and it was used to help move them, do some remodeling to accommodate the additional
students. Um, that school is slated for a modernization that's that's now in the referendum list as well because we had a facility renewal and now we've put it into the referendum list to track it. But we don't need these monies. So, it's
going to be 986,000. And for River Beach Prep and the old Ed Eisenhower, those funds go into what we call capital contingency. That's used to deal with any emergency surprises, things that we have or to help fund the next year's capital
plan. So though we have five four closeouts that I would normally ask you to approve and we'll wait till we have a quorum to do that. And then we have the future proposed plan modifications. And I will turn this over to Mr. Dolan now
to go through these. Okay. Um I uh I've been known to put people to sleep when I get into the details. So I'm going to try to do as best I can over the next several slides to just overview. Um what I can say is to start off is we missed you in February because uh I had
a bunch of projects um that we were anticipating in February that we would take and so they are now here for us to uh um potentially fund assuming we get a quorum. And uh in addition to that, as Miss Evans pointed out, we added a whole
lot more for what's coming up in the uh coming three months or so. Um you'll you'll notice that um there are a number of these are active projects. There's a variation on the next say three slides.
Um I'm looking I'm doing the wrong slide. uh that some of the projects are ones that are underway now or about to get underway and we've recognized that that we have a shortfall for certain in uh particular scopes whether they be interior finishes or parking lots or or
uh FFN furniture that kind of thing. Um others are what we refer to as deferred scope and um that is catching up from older projects that we had done virtually all the work virtually not all
of it and we're going back now to catch up and make sure that we close out every single scope from every single project. And and I'll use an example. Um it it may not be a lot, but it um so in number of the schools that we
had finished several years ago, we had uh a scope to redo the signage, classroom signage, you know, wayfinding signage. And unfortunately, we had a shortage of staff and decided that based
on the the need to do it right, we would defer that till a later date. and how now why we're coming back to get a lot of these. Um, let's see. Scrolling on to the next page. Um, there are a few that if they don't stand out, I'll accentuate
them myself. There's a couple of high schools. Uh, there's actually three high schools on on this page that exceed uh $4 million increase requests um for a a number of different scopes. Um some of which is um as we always talk
about is escalation. Some of it is the fact that once we got to a got to these high schools and realized the order of magnitude we we increased the amount of work. So if we were doing classroom doors maybe we only had a budget for 25%
of the doors needed to be u refinished. Well once we got out there and realized we needed to increase that. So a lot of the asks on these projects um are increase in scopes uh or increase in uh
quantities uh uh within that scope item. Um so I've got two high schools right there, Wellington and Bokeh that are um substantial. Let me add just a comment on the deferred work. If you remember when we started to see cost escalation
going up before we had the plan and how we were going to fund everything, there was a discussion that we were going to fund anything that kept the schools cool, safe, dry, and bright. So that was the big categories we talked about. If it was above and beyond that, that's what was deferred. So now the tagline is
promises made, promises kept, which was always the tagline. We always said we were going to do everything. We were just delaying some of that work until we were sure we had enough money. So, we're going back on those schools and picking up all those things that we purposely set aside to get those done. Now, so when we talk about deferred scope,
that's what we're talking about. And uh and and in addition um what I'll what I'll contend is that the vast majority of our schools have had some touches of th this current referendum because while the items that you're
looking at here by and large are large projects where we're hiring a contractor to to handle multiple scopes, most schools we have what's uh we affectionately refer to as pullout projects, standalone projects. They're part of the scope, but they were easier
to um complete with a simple term vendor. Just have maintenance department uh take care of that service. So, um while I say that there's a number of schools, we're probably about 50 or 60 schools that still have projects to go,
most of those schools have had some touches from this referendum already, just not the whole rest the whole u bulk of the the projects. Um, and I'll keep doing that wrong slide.
Um, okay. Um, same thing. Oh, I didn't realize I can't read the last line. Um, and then this last slide that I'm going to talk about is simply this is more um this is one of those uh a series
of these uh pullout projects. Um you'll note uh I'm sorry it's all smooshed but um interior finishes and exterior bmp. Um there are improvements at each and every one of these schools. Um exterior bump of course is um is your shell is
your windows, your doors, any leaks. Um roof pieces uh like roof repairs. Um and interior finishes pretty self-explanatory. Um, we've got projections that we are going to use our term contract to address all of these.
Um, and uh, this is, as you'll note, these are all approximations. Um, uh, we're all working through quotes on each and every one of these schools. So, I would hope that over the next several months, each and every one of these schools has these services
completed. And I think that is Oh, I guess I keep I keep talking. Sorry. Um, okay. So, that's the extent of uh the update on the the Oh, oh, uh, Mr. Porter, you have your hand up. Yes, I did. Uh, can you go back one more
slide, please, before you get off the cost? We're going to touch timber trace again. Uh, yes. And uh, Timber Trace, three years worth of projects at Timber Trace. Uh well there are BEMP services that can
be taken care of. Um they as I said these are these are through through the maintenance department. So they they have a little bit different evaluation um of whether or not these scopes of service need to be completed. So yes, there are some schools on here like
Timber Trace and Wellington Landings were our schools that we worked on in the first year of the referendum and there were pieces that were deferred. Uh the cool safe drive right that Miss Evans just referred to, we are coming back to get some of that.
The other services trace had a core expansion that was not part of the referendum list and it was done through a very different process and different funding streams. So, it's very challenging to have one person, one company on site doing the core expansion
building work and then having another vendor on site that's separate and apart, not through the CM that's doing some of this work. Um, probably could be some different planning processes, but that timber trace is a is an interest is a different
type of animal. And I will say that the services on this slide are much less uh intrusive um to the operations of the school. These are the types of services that get done on nights and weekends and outside of areas where the students are
operating. U so we'd like to like to envision that we can actually do these without affecting their their ability to test and and and go through the learning process. Hey, some some of these might be interior painting though, right? Yeah. And those are the when if they're interior painting, these are ones that
are getting done um over the summer or and that's that's why you're we're sitting here in in the middle of May uh requesting these because there's a very good likelihood that a lot of these things are going to be taken care of this summer. notwithstanding the the
summer camps and summer schools that we have um but we are working around those that so interior painting will not be um the disruption to everyday classroom environments. Question remind me um the budgets we're
working from were from the original FCA study and that was 2016. Yes sir. So, I'll remind everybody that anytime we're seeing something over budget, it's amazing that we're not more over budget
because these are all estimates from many years ago and prior to COVID and prior to construction inflation. So, um that's a good thing. Yeah, at this point we're still within that $190
million plan we talked about. Um, we're constantly and Dave and I are constantly reviewing what else is still to come to make sure we're still on track. And at this point, we believe we're still on track to get everything done with the sales tax revenue. And my last question
is, um, I assume we have had tremendous experience staff-wise in seeing all the stuff that our schools need fixing, elementary, middle, high schools, and that we're using that knowledge for the next FCA study. that's currently being
done. Yes, sir. Very much so. Thank you for pointing that out. We are in fact moving towards that next referendum and the scope uh items that we have completed to date as well as many of these scope items that are on the list today um are immediately transferred
over to that team evaluating future so we can identify what's been done over the last eight years and what needs to be done over the next year and a half. Uh and then ultimately uh our next program for the the next sales tax
referendum is is somewhat different than the scope of services we've provided in this sales tax. Those are plan maintenance. Those are ongoing services to keep the schools all at that high level of uh performance that we've brought them up to through this referendum.
Thank you. Okay. Question. Yes, sir. Okay. What's the total of all that? All those add up to the 59 million that I had on the very beginning at that early slide. U that's one of the reasons why I added that onto the slide so you'd be able to see it.
Need the total. Okay. And that's coming out of the existing sales tax. Yes. The 19. Okay. And yeah, if you go back up, you're not going to get that done in the next year, are you? A lot of that all that last slide, we're hoping a lot of that's done in the next next several months, few months. We're hoping to get
it done over the summer. and what any of this going to be affected by the tariffs that's going on in the country today. I don't think we know honestly. It should not matter. I I'm going to jump in for for Dave. Uh this one, a lot of
this is when we talk about interior finishes and exterior bimp, it's painting and sealing and caulking. It's keeping the the building it keeps it secure and as a waterproof building. It also makes it
look a lot better. Um I don't think the tariffs will be in would impact paint and call concealing. No air conditioning, no machinery, no nothing like that. Some of these other ones do have HVAC. Some of the other ones do. Absolutely. A lot of these are queued up. Um the ones at the beginning, not
the clo not the close. these when you see they have exact dollar amounts, we've already got final quotes and bids. These are ready to go. So, we've already locked in prices. When you get a few slides down and you see that they're more round numbers, that's where they're
still estimates and we don't have final figures yet, but a lot of these we have quotes and it's we've already locked in prices. Um, when we get to the last slide and we talk about future meetings, I'm going to ask if we can do one in the next very near future. These projects
are all pending. We want to get a lot of this work done over the summer and we need to get a meeting with a quorum in order to move forward. And any proposal I've got has only had a 30-day window on it. Okay. I don't know how what yours are. Yeah. But yes, that that's generally the u and I would would
envision that um a lot of our contractors over the last I'll say two to three months have been anticipating certain escalations even though they're not necessarily there right now that they know they're going to see them. Nothing coming from China,
right? Yeah. Um we hope not or Canada or Mexico or some place. I mean this a yeah I can't give 100% insuranceances because you know we do have aluminum aluminum is is tariffed and um that's used in roofing and stuff
like that. So it's it's possible and even during co we had price increases on things you wouldn't think of different paint colors cost more because and um you know the impact on on staffing or or labor could be another factor that we that we haven't really accounted for
too. So protect yourself. Yep. That's that's Yeah, the 190 I think was safe, but you know, the 59 could go up or down a little bit. Yeah. Okay. Oh, there we go. Okay.
Um All right. Um the the rest of this is my traditional um every quarter uh presentation of some of the work that's getting done. Um, and as I often mentioned to the committee, uh, these next slides are photos of things that
most of us look at and go, "H, really?" But the impact that a lot of these improvements have to the schools is is dramatic. Um, water fountains, huge. Um, restrooms, door
replacements. Um, a new digital marquee. Uh these are hugely impactful to the schools even though they may not seem like um glorious pretty p uh uh projects. Uh but uh they are wellreceived and and that goes to say
you know saying thank you to the taxpayers for giving us this money. They were desperately needed. The schools are the ones who are seeing these improvements and uh helping their environments. Next few slides are some of our bigger projects that are underway. Um, can't remember if you were if we
last met. Um, this may be the first time you got to hear that the name of the new school is Saddle View Elementary School. This is the one that's out in the Ardan community out on Southern off Southern.
Um it is a photo uh uh prototype of some of the other schools that we built in recent years and it is on target to be opened in August. As a matter of fact, we expect uh we should have substantial completion sometime in uh mid to late
June. Furniture in installed and uh do all the uh the fun stuff in getting the school open for August. uh Piner Grove. Uh you may remember this is a two-phase construction project. We replace the existing school in its um
location uh or adjacent location and uh the second phase of it of the project. So that the Pinrove the first phase the actual school opened up um in August uh this past August and um the contractor then had to knock down the old school
and build the new parking lot in its place. And so that is now um up and running. Windbrook Elementary is a modernization project. You'll see there's a couple of buildings um um on the top right that are um existing that
are being renovated. And then the big L-shaped building on the bottom is uh um one of the new buildings and it wraps around to I think it's the cafeteria building. Um, this is also well under under construction and should be open in
August. So, we're excited to get uh um two schools uh opened this summer. Um so, in addition to all the other uh sales tax work we're doing, got a lot of effort going into uh opening these. Okay. West Rivier um elementary.
This is also a modernization of an existing school. The students from West Riv have been relocated to Lincoln Elementary for the time being uh to go while this construction goes on. There's a couple of buildings here that are being renovated and then uh a number of
buildings that are new construction. This school will not open up this August, but we are going to hold it to open up next August. It will be done next spring, but it'll actually we'll
we'll invite students next August. So, this won't be uh August 25, but August 26. Clifford, that's that's on purpose. It's not that the project is running late. It's just that was on Oh, yeah. We only started this uh late last I think last summer. Um or last fall. Yes.
Okay. And then I Well, I'll defer to Miss Evans. Uh if you want to do we want to run the videos um uh I don't know if the video the sound either sometimes it works here it doesn't work um remote for the people that are virtual so I would
just invite you to take a look at that I'm happy to run it um just know that the sound probably won't work um but it can give you an idea of saddle of saddle view okay so hallway Elementary School. So parents will come
to sign on. Students sign in, sign out right in this area. Yeah. This is a couple months old. Yeah. Uh and yes, I apologize. This was a video I had set for the February uh meeting. So, um it it has far exceeded
um we'll have new videos as it gets it gets finished any of the resade of our students. This is going to be the space where the magic We're gonna have our book fair.
And while this is playing, um, what we're excited about this school, this is a prototype of, uh, some of the other schools that we built in recent years. Um but it will it will be somewhat varied from those in the fact that the the footprint itself will be the same
but the appearance of it will be um somewhat um well it'll be impressive. Um this is out in the egg area. So this is um I think they refer to this community as an agra hood. And so uh the exterior
of this campus is in line with the barn features of the community of Ardan. And uh uh a lot of our uh features inside the school will be uh those that are associated with the agriculture
community. We have um gardens and um sistns and um a lot of sustainable features. Um, and with this one, we're now even more excited because we have another school projected and we're going to e take a ne the next step on our uh
our sustainability journey to make that um um high efficiency. Okay. So, the other thing I wanted to touch on um the next meeting is scheduled for August 29th, which is the Friday before Labor Day. and we just
asked the question of the iRock meeting committee and we heard some concerns. That's not a good weekend. So, we're going to look for another date. Um, I also am going to try to schedule another meeting in the next week or two. And I may schedule it to be completely virtual
so that we don't have to wait for this room to be available to go through the items that we need to get approval on because a lot of these are timesensitive to get work done over the summer. So when I get back to my office, I'll look for some dates and send an email out to to all of you and hope we can get a
quorum for that meeting so we can move forward with these projects. I think Mr. Mr. Porter. Yes. Um my question is about quorum and what can we do about it? Is it different people that need to be kind of asked to be, you know, don't be part
of it and new people appointed? Um we have to be able to do business. Um I don't think it's changing of the policy because the policy was what the public knows about in terms of you know who's going to be represented on the committee. Um but we have to be able to
do this. Now do these items go to the board without uh ISO's kind of endorsement so that the board can these items um are all done as they're they're smaller contracts. They're the under four million. They don't they've already been pre-approved by the board. um the
contractors have been. So these would not go to the board individually. I mean technically this is an oversight committee so we could go ahead and move forward and bring it back bring them all back for ratification and that's something we I'm probably going to consider. Um technically we don't need
the ISOC approval. That's a courtesy. We want you all to approve things before they happen. Um these are all within the guidelines of the budget that we expected to move forward with. So, if I have trouble getting a quorum very quickly, we may go ahead and just move
forward with them. And legal is here. I don't and I didn't ask them this question in advance. I'm not sure it's really fair to put them on the spot. But it is a it is we these are as an oversight committee. They don't you don't really have to approve them in advance. We can move forward and bring it back. These are all projects on the
referendum list. we can report back and go ahead and move forward because I don't think it's the intent that we would be delaying work waiting for the committee to approve things. And Patricia, any thoughts? Just I'll weigh in quickly. We'll definitely look into the issue and let you know if we see any
problem with that. Um I I do like the idea though of trying to get a virtual meeting in advance to try and get it approved in advance. Yeah, I'm going to try to do that. um when I get back upstairs, I'll send a note around and we during that meeting we may come up and
and say what what if they see happens again is it okay for staff to move ahead with these and that way the committee can vote and agree that that's okay to change the process a little bit. I have a question. Yes, the iRock is
scheduled the next meeting obviously after we reset the August 29th one for Friday, November 7th. And normally these meetings are back to back, but this one is November 14th. We'll sync up on that. I'm not sure if if my if which committee is wrong, but they're all they are set
for the same day. So, okay, one of us has the wrong date. Um, we'll check and get back with you on that. No worries. Okay, I'm going to go back to the agenda, but there any other questions on the materials that we presented
today. Actually, we can't do the other items on the agenda. Um the other So, these will be postponed as well. The what what was out here still is the election of officers and if you wanted me to move forward with a term waiver for the chair for the chair term limits.
So, we'll bring those postpone those to the next meeting as well. And this room is hard to reserve. We reserve it two years out to make sure we have the room. Um that's why I'm thinking I may just say it's a virtual meeting and everyone can do it virtually. Um we can't set it.
If I can get the room, we'll do that. If I can't, I'll do it virtually tomorrow. Yes. Yeah. It would we could not do it in May because it has to be noticed. It would have to be June. Okay. There any other questions? Any any
questions to the committee? Why couldn't you do it in May? How much notice do you have to provide? Well, I I need it has to be we post the notice for all the committee meetings at the end of a month for the next month. So, I'll check with the with the board clerk to see if there's any way we can do the meeting in
May. I'll circle back and get those answers before I send an email out to all of you with deep meeting dates. Okay. Um, just one other thing. And I noticed that I think on the website for the ISOC committee, you may want to update the members list. Yes, I I saw your note last night. Um there I think
there's also more than just lacader on there that's either no longer on there or it just needs to be looked at. I actually have a meeting scheduled later today with my team to go through the committees and um to make sure that we have representatives from each of each
group, each sponsoring organization. Um, so we're we're going to go through that over the next couple of weeks to make sure we have active members for the next committee which will take over the 2026 referendum. I mean perhaps
an adjustment to the quorum would be that you know if a particular group fails to appoint somebody within I don't know three months whatever the time period is that they're no longer considered part of the quorum. that that that is already in place and we've
adjusted that is there. So if a group does not have a representative that doesn't that reduces the number we have to have for the quorum. Okay. And if I can just mention one more thing only because we're struggling with it at the village there is a holiday in at the end of May which is Memorial weekend.
Yes. So when you're looking at the calendar I know there's a lot of people leaving town. Yes. It's also the end of school, which around here becomes a big weather. Yeah. Well, I I'll get some dates. I'll work with the board office and with
legal to make sure we're we're doing this as quickly as we can so we can move forward with the items. Dan, do you have to have the boardroom? What about one of the other adjacent smaller rooms? Well, this room has the video capability to film, so it's really good to use this room. Um, but if we
can't get this room, we could we can do it virtually. We did that during the pandemic and we still have the authority to do that. Um, it would be a short meeting because what I would do is encourage everyone to watch the video of this one prior and then we can just come in and vote. So, it would be a very quick meeting. It wouldn't have to be
just a Friday morning. It could be another day of the week that we could move forward and then open it up for questions on any of the items and then move move forward with the meeting very quickly. You can come up to River Beach. Yeah. Okay. Well, I do apologize. I thought we had a quorum. We had two
people that had committed to be here that are not here. I thought I had one a quorum plus one. So, my apologies that we did not have that today. But I do appreciate everyone that is here either in person or virtually and we will get back with you as soon as we can with another meeting date. So, thank you very
much. Have a great afternoon and a great weekend. Thanks. Bye. Thank you for all your work, Leanne. Thank you.