thought maybe you guys just were like they just can't see us. >> No, they can't see us. >> We can see them and they can see everything we're putting on. >> I'll stop making that comment. The only one, you know, just >> Hey, Mr. Chairman, >> everybody, >> we got we got a uh
insurance that's going to go to maybe March or >> All right, mics are on. >> Can everyone online hear us? Just give us a wave. >> Okay, >> all right. in the room. Uh you won't be able to see us because we can't get the camera working. So, uh we'll have to
regurgitate from looking at our faces. Um so, we will just go cameraless until that mic get working and we can see you and you'll be able to see all the documents that get posted that we can discuss. We will go on and start our
meeting and let's go in the room and start attendance. Darthy >> Darthothy Baneski facilities construction. >> David Brooks facilities construction. >> Maris Canyon construction court
office the general counsel. >> Michael Tubio facility construction. >> Barbara Myers construction purchasing >> construction. Julie Edwards, DLR group, >> John Levenson, Real Enterprises, representing Ziscoage Architect,
back >> James Campbell, chief operating officer, >> Benella, Ple Construction. [clears throat] >> Alen Stevens with the Verdex Construction, >> Brianna Walker with the Whites Company, >> Bowser with the Whites Company as well. >> Okay, thank you. Go ahead and staff
online people. >> Alexander >> Bruce Alexander present. Good morning. >> John Ter >> present. Thank you. >> Kevin Wilkinson >> present. Good morning.
>> Lisa Ravitz >> said I heard it. >> Michael Gelfin [clears throat] >> present. I got usually always >> Tom Burgger >> here.
>> Virginia Parish >> present. >> Christopher Tommpkins. >> He has an absence. Excused absence. >> Michael is here. All right, Mike. >> That's who the phone number is. Okay.
>> All right, staff. That's got everybody. >> Yes. Okay. >> Any board members? Any board members? >> I didn't see. I'm sorry. >> No, I don't think so. >> Okay. >> This chairman's report. I have really
nothing to report. So, next item, anyone with a conflict of interest today or anything we're going to review or has been approached by a lobbyist which must be disclosed. >> All right. Hearing none
>> for the agenda. Anyone have a Mr. >> Chair? This is Miguel fan. Uh, one question for council on this uh with reference to the Wellington um uh signal item. the interlocal agreement I had provide counsel for an
adjacent community. I no longer represent them. Um so would that be a conflict and I did not deal with the district or this issue at all uh for that representation the the signal?
>> Yeah, based on those representations, Mr. Gelfand, it's my opinion you don't have a conflict. >> All righty. Thank you. >> Thank you for the disclosure. Okay. Any changes or additions to the agenda by anyone? All right. Agenda is accepted. Public
comments. Any public comments? >> Seeing none, let's go down our consent agenda. >> FB1. >> Yes. >> Virginia. Okay. I als I also wanted that >> also.
>> Okay. Anyone else? Okay. FC2, FC3, FC 4,5 PC1, >> and PC2. >> Wow. move the items forward that have
not been pulled. >> I always feel like a bingo ball caller when I [laughter] >> All right. Um, we have a motion. >> Oh, yeah. Virginia, go ahead. Give us your motion. [laughter] >> I did. >> Oh, okay. Need a second on that.
>> Second. >> Second by Bronze. Um, and any other comments? Um I just out of abundance of caution um and Holly let me know if this is inappropriate just um on FC3 the
interlocal I'm just going to um abstain or excuse my abstain. Is that appropriate or to then defile at that point? >> Um I defer to you and so I have no objections to you abstaining from voting. >> Yeah, let me do that just in abundance
but otherwise I would vote in favor of the uh motion. >> Okay, that's our second. [clears throat] Go ahead. Staff >> Bruce Alexander. >> Yes. >> David Porter. >> Yes. >> Fron Mockerville.
>> Yes. >> Yes. >> John Chester. >> Yes. >> Kevin Wilkinson. >> Yes. >> Lisa Ravis. >> Yes. >> Michael Gelfan. >> Yes. With the exception of C3.
Michael Guita. >> Yes. >> Tom Burgger. >> Yes. >> Virginia Ferris. >> Yes. >> Can I just a question? >> He says FC3, but I think he means FC5.
>> Correct. [clears throat] >> Okay. Because I was wondering how can somebody just abstain and I didn't think we could, but it's because of the potential, >> right? Understood. >> And we still have a quorum. So, >> yes. All right. Uh, Virginia, why don't
you start us off on FC1? >> Well, okay. Um, I noticed that the uh all the change orders for Forest Hill Media Center, Forest Hill High School Media Center were all separ.
And I was curious as to why they're not grouped together, why they're separated. Was it because of the amounts and who was able to delegate the delegation uh approvals? >> No, it had to do with the different vendors involved. Um we originally with
most of that the vast majority of those we were going to procure that separately. We have a a camera vendor, we have a card reader vendor, we have a um a cabling vendor with the district. Um we decided to roll those into this project since we had the contractor there. So that's why they were ended up
being separate line items in it >> because you do say that they're connected to each other. >> Yes. >> They're somewhat related but they're are different vendors. >> Okay. And and for the Boon Beach High School Media Center, you have just the
raceway and not all the other components. >> Correct. We ended up still purchasing the cameras or the card readers um ourselves and installing those. So, and that we did that was two projects a little bit different. >> I see. And then my final question is on
um the Forest Hill number 17, the AI phone. I'm going to assume that that's not artificial intelligence. >> No, it's just a camera phone is what it is where you can see a visual. Yeah.
>> Okay. [laughter] What do they ask for? >> We don't know. It's actually a phone and I don't know why we don't pronounce the I when we actually say the name of the vendor of the company that manufactures it. It's it's always been known as an a
phone. Um but it's spelled AI phone and I'm not even sure if our contractors know but >> okay >> giving us the note but they have no idea either. We all we all just go with it. Are we going to be seeing any more of
these high school um cos coming uping and changes with uh within >> well the media centers yeah go Michael >> we definitely have more media center project coming forward but we ended up wrapping the school police and IT review
into the the documents themselves so there may be some minor stuff coming forward there may be one or one more that we didn't catch up yet. Um, but this happened to be caught in the transition. We weren't having um school police. What we were doing is we're building the media center and then
coming back and doing a a school police project for cars and cameras separate from that. And we said, wait, we already have the vendor there. Let's roll it into the project. So, that's why these are caught in that transition period where um change order. So, going forward is wrapped into the design. Same for the
branding part of it too. And for Miss Ferris, as as you're familiar, the we have a high school media center upgrade program, >> right? >> And so you're seeing now is that first group, I guess, the first four, >> six, >> fourth group. Yeah.
>> What's that? Yeah. Well, we have we had done some before. We're now on a group. Um I think we have two more groups of four or six to come. And those are the ones he's referring to. those schools will all have everything worked into the
original design so that we we will be covering those costs. We just won't have them as change orders. They'll be built in in the original design. >> I appreciate that. Um and I understand why you're needing so many cameras. There are so many u smaller rooms in
these media centers. >> Yes. >> Yes. We just recently had a conversation on that exact subject. um how such a what might be considered a small media center could warrant the need for so many and there is justification there's
there's uh valid points behind them >> right I I understand that thank you very much >> Michael Gilan >> so to follow up on the media centers because it looks like the expense on this putting together all of the
different items here it's well over $100,000 Um, so if I'm hearing correctly, we will not be seeing change orders like this. Again, this is going to be part of the project scope to begin with.
>> It is with the one caveat. We may have one other in this group that had these changes. I have to check with the projects manager, but all the ones going forward yet would not have it as change orders. And we now have someone on staff who is looking at the security efforts so that
we don't have change orders coming down the line or at least any significant ones like this. >> Yeah. And and again, this work was going to be done as a separate item through our security group. We have a whole group that does security projects, card readers, cameras at schools, and they
were going to do this project. um it just made sense to do it all in one to avoid some it's just easier, it costs less. There's a lot of benefits to doing it in the project. So, >> and it's disruptive to the to that space. If we go in and close down a media center for six months to to do the
project, uh the enhancement project, and then we come back six months later and start doing some camera work, that that piece is disruptive to the students that are trying to use a media center. it just made more sense to try to roll those things in together. And as you can imagine, it's a function of
communication. I I feel like we're uh we're doing a better job of uh working with and this is not this is uh symptomatic of our improvements. We're trying to make sure that the communication out to the other other
departments um has gotten better so they know what's going on on these projects ahead of time. >> The um did I hear correctly? We have our own group now internally within the district that does the installation or
what what there's a reference to >> yes and no. Um we have for our large projects we outsource that installation um for the onesie kind of stuff we in we do that internally. So depending on the case but we do have our own group that um runs all the security projects.
That means they hire the vendors, they make sure the progress is being made, help them through the process of getting permits and and whatnot. Uh >> are those are those projects being bid? >> Yes. So there we have it depending on
the case depending on the vendor but for instance our cart our camera vendor we go and walk it with three different vendors are on contract. They give us and then then we go with the low bid. So there is a competitive process for all everything that we do. Yeah. >> And um the camera vendor, is that also
the same one that does the cable runs or is that separate? >> Uh sometimes um there's one vendor that does cameras and carburetors. There's other that just do one of those. So depending on the the vendor themselves, what services they offer? >> All right. Well,
looking forward to to not seeing these these types of changes coming through. That's too >> um I appreciate the followup and whoever submitted the questions on them. Um on repetitive items. So for example on
number uh five um the ground fault on the water coolers. I think this is the third time we've seen these come through after the fact it seems.
>> Yeah. So, so the one thing to remember is we have so many projects in the pipeline that you know we update the master spec and then we update our procedures but we have all those projects still in process that have to get caught up to that before it's in effect. So there are always some going
to be some stragglers that you know didn't get caught until in construction. >> So that's now part of the new um uh outline and checklist. >> Yeah. And we actually release our new um master spec in January this year which
catches all the updates. We send those out individually but as a a holistic approach we send them out every three years. So >> all right. Um with reference to number eight what what what is TEC warehouse by
the way? >> That's the supply that's the district supply warehouse. >> Oh what what does TEC stand for? Nobody. [laughter] >> You can see the camera in the room. We're all looking at each other like I don't even [laughter] know.
>> Joe Sanchez is here too and he's >> all right. Well, this is a good dress rehearsal then for for you folks all go live. I presume it's a district facility as it is. >> It's a purchasing warehouse. Uh that's
>> on Australian Avenue. Yeah, we all refer to it as the Australian warehouse. >> I see. I see. So, um I you know it's roughly 9 $10,000 per door. These are
these are replacements. So, we're not talking about structural changes is even for a a hurricane proof door that just seems to be very expensive. >> Not really. I'm doing it on two warehouses right now, Michael. when you
could double that number. >> All righty, I'll pass on that then. I'm glad I'm not changing the garage doors or things things like that. Um, last but not least, this this wall banding that's coming through. Um, I presume this is an education
uh change that they're adding. >> It's actually school branding, I believe. You know, it's it's kind of like logos and >> marketing for the school. Yeah. But but but who's authorizing this? Is this on a school by school basis by the principal or is this part of the education
criteria? >> So the the principal kind of comes up with the design, but there is an approval process to make sure it's appropriate for the school that they have to run through. >> All righty. Um when we do it after the fact, are there any additional costs
other than the um the applique that goes on? No, mo most of the wall branding efforts um are standalone items. It's not anything that takes a lot of effort on on the part of the vendor whether we
ordered them in the beginning as part of the design or uh as an afterthought. They're generally the same cost. They're these are these are some of the items that are virtually have no impact on whe what time they're ordered. I assume that's where you're referring to. Are we
paying a premium for a change order? Yeah. Now that we paying the same price whether we ordered them, we are. Now, >> one thing I'd ask is um as these mount up and we have them across the board, uh
are folks cognizant at the school level and at digit bud district budgeting of what the cumulative expense is going to be? I mean, if we do this for each school, we're now talking, you know, hundreds of thousands of dollars on this. And uh it it does add up for
something that we have never had before. All right. I understand you know in some of areas the desire for aesthetic changes but you know we used to have students doing you know burles on walls
and that would be in essence their uh their branding for each school. Um, I I I question the the budget impact on this. Um, but if this is something that the education department is saying
that they need, I'm willing to defer to that, at least at this point. >> Miss Branch, >> I just wanted to let you know I was here. She always asked me to let me know. I know you're having technical problems. I'm leaving the chamber breakfast. I just want to let you know I was here.
>> Okay. Thank you. >> [clears throat] >> Tomber. >> Well, I I'm I'm really interested in this TEC. >> Um, [laughter] >> what what's held in that warehouse?
>> Uh, janitorial supplies, um, paper products, >> furniture. >> No furniture any redistribution is not a thing anymore. Technology [laughter] and [clears throat] technology and something center. >> That's what I thought it was. Techn
technology education center or something like that. >> The check is called the Chuck Shaw TEC center. It's the technical education center, but I don't know that that applies to this. >> Okay, that's enough of that. But I was just curious, you know, [laughter]
toilet paper enterprise. I I managed the warehouse and I didn't even know it was called TEC warehouse until this project came up and I saw TEC warehouse on I'm like wait that's Australian warehouse I no idea it was called TEC researching give us a follow up on that
for next meeting >> we're going to name we're going to rename it [laughter] rename it >> and we're we are when it comes to the logoing um we can appreciate that uh and and as you say uh we on the facility
side generally we we follow along we do take the lead from the education group because I I will say the marketing of our schools there used to be a day when schools were just there and you yeah
that's where you went to school now we are making a much bigger effort across the board whether it's the education side or even or the facility side to try to be the best choice we are trying to be the best choice for everybody. And I [laughter] and I can certainly
acknowledge that our efforts to put these rebranding uh pieces together are are part and parcel with the district's intent to to um make sure we're we're getting everybody we can show that we're
the best that we we have not only do we have the best teachers and the best academic programs, but we also have the best facilities that look the nicest, are always the cleanest, Right. All those things are all melted into one. So while I do we will be judicious as you
say with the expenditures. Um we do feel that you know collectively I think that the district as a whole feels strongly about um that message that we want to be that that great image. >> Mike [clears throat] Wita you had a question.
>> Oh I wanted to piggy back on Mr. Gelfen's great questions uh that he answer asked. Appreciate that. Um so my question is regarding the media centers moving forward when you're going to incorporate the camera designs and data
cabling designs in in the re new projects. Who's developing the camera locations at that point to assist the engineer or architect in that layout? So, our school police department has plan reviewers
that actually suggest locations for all the cameras and then we have a project manager dedicated to run the project. >> That's still the same >> same for the exterior cameras is the media center. >> Same team. >> Gotcha. All right. >> And it's a matter >> well. Uh that's our as said earlier, I
think our focus is better [clears throat] communication. Tell them ahead of time those those right people that know how to design it. Make sure they're involved early on. So, Couple questions I had. Um, how does somebody look at 21 cameras at
the same time? [laughter] >> It's, um, it's more for after the fact. You can go back and do diagnostic, but okay. >> You know, like Miss Ferris said, there's a lot of corners in a in a media center and places to hide. >> So, there's there's a deterrent also
when you have a camera there that um there's a deterrent for bad behavior. So, it's kind of twofold. >> Okay. Uh, can you go to number five? I had a question still on that. >> Your girlfriend raised his hand. >> Yeah, I know. Mike, I'll get to you in a minute. Um, >> oh, number five. Yeah, I understand that
that was uh an let's say a GMP estimate. Um, but I think our write up should tell us that next time. It made it seem like this was the actual cost instead of saying estimate. I didn't see anywhere in there where it told me that that was,
you know, that that's our best guess at which it will not exceed. >> Fair enough. [clears throat] Understood. And then for number 12, um, I still didn't get my answer back. We had a yank out cat 5 cable because 6A was required.
Was the cat 5 in there for the last 10, 15 years or was it incorrectly installed now and had to be removed and replaced? >> No, it's old. It's fine. That's all I needed to know. Yeah. >> To make sure we weren't paying for somebody's mistake of putting Cat 5 in when they shouldn't have. >> They've been there for
>> All right. Michael Gelfin. Um, as a followup on the cameras and their purposes, um, I would suggest that someone just confirm with, uh, whoever's making the decision making that the storage media uh is for an appropriate
length of time and appropriately trans um, transmittable to other uh, components for playback purposes and that the cameras have accurate resolution and timestamps. Uh we've seen in communities where those
specifications seemingly get uh schluffed over and the result is either no uh recording that's there at the time we need it or it's not uh up to the resolution we need. Thank you.
>> Okay. >> Yeah. school police. They are very very knowledgeable, very uh up to-date on the technology and everything that gets installed. They view it from that exact perspective that you you referred. They
need to make sure that everything is running smoothly, perfectly at all times so they have the best images uh possible. Um loading my comments with lots of euphemisms. Um and trying to be careful here. Um,
[clears throat] we've seen we've seen a lot of after the-act changes from them and I am saying this because someone needs to ask the questions at a higher level to make certain it's actually getting done.
Thank you. >> Okay. Anything else by anyone on FC1? Need a motion to go forward then. >> I [clears throat] do have one one other comment before I make a motion.
I believe David said that there's no nothing but putting up the logos or whatever on the walls, but I think I did read at one where they have to change some electrical outlets in the wall. So, sometimes there is some other work
that needs to be done. >> Yeah, that that's an existing electrical outlet. So that was like an ancillary um part of that of installing some of the graphics, but >> we would have to do that either way. Yeah. >> Yes. I just wanted to mention that
sometimes it does require something more than just putting up the logo. >> That's my comment. All right. I move this item to go forward. >> Need a second. >> Thank you. >> Second by France. Any other comments or questions?
>> Alexander. >> Yes. David Porter, yes. BR Makavo, >> yes. >> Jim Hall, >> yes. >> John Chesher, >> yes. >> Kevin Wilkinson, >> yes. >> Lisa Rabbits, >> yes. >> Michael Delan,
>> yes. >> Michael Guida, >> yes. >> Tom Burgger, >> yes. >> Virginia Parish, >> yes. >> Great. We are down to staff updates already. staff updates. Well, [clears throat]
I'm gonna um I'm going to take the easy one and wish everyone um a wonderful uh Thanksgiving. Uh we we do appreciate on our side that um we do get a week off. Uh and I say that um knowing that
there's a bunch of SBAs that are around or watching and they don't actually get the week off. They may be off, but there's a lot of work that goes on. It's uh one of our our big times. Uh we get nine days to get a lot of work done. A lot of the contractors that are in here with us.
So, we do appreciate all that you're doing. And um my only other item, which I'm going to actually leave for you, I assume you want to mention is that the um Mr. Sanchez was our leader in the OPEX conference. And I'm sure Michael
might want to >> I was gonna defer again, but >> earlier this week um great event at Atlantic High School um and uh um a lot of good information came out of it. >> Yeah, this is we've um we did this years
ago. We used to call them the um best practices and lessons learned conference and so we continue we kind of rebranded it. now is called the OPEX conference and this was our fourth year, fourth time doing this one actually within over three years because we did two in one
year. Um and like I said we had about 200 people there contractors, architects, engineers, district staff, principles, uh students there and just a good opportunity. Thank you Mr. Porter for sitting on our panel uh with our students and just sharing information
about how we can become better. So I want to thank all the sponsors for that event. um make that possible. We had a very nice lunch with the mission barbecue. So, and recognize our veterans as well. So, again, this again and don't want to want to make want to go past
that too too quickly either because uh you know, we're very appreciative of the the efforts of our veterans to make sure that we have the privilege to be able to sit here today and talk about these things. Right. >> Again, we'll we'll continue to to do things like that to to make sure we're getting better. We take a lot of the
lessons learned from the things that we talk about here at core and share those with our contractors and architects so so we can incorporate those and and do a better job going forward. So you guys are always welcome to attend those those uh we'll do it again possibly next
November as well and um and continue like I said just just working on processes and and and informing our our our community what we're trying to do to get better. >> Okay. Wow. All right. You guys must not be
doing anything. >> Uh, in progress work. >> Okay. Um, can you guys um pop that up on the screen? >> They're moving the call at the bottom. >> Or did we have a question? I I thought somebody did >> a meeting announcement I thought that
popped onto the screen. >> Okay. >> Um All right. um while they're working to put the u the presentation on the screen um um just um I I will uh as as
[clears throat] I always say talk way too much so I'm going to just kind of skim over a lot of the actions. Um this is our traditional monthly um guys it's under 4.02
4.0 02. There you go. That's the file. Open the PDF. Cast that one if you could. Okay. Assuming everyone can see um the slides uh on there. Um >> I don't know who's who's running who's
driving for me. Um share >> the screen present. Okay, >> there you go. >> All right, go ahead and uh start driving for me. Um I um here's our our monthly update on how much uh revenue we've
acred and how much we've spent and our participation. Um you know, our goal for small business was what 30%. 20 20% >> 20% subcontractors 15% sub consultants
>> and we've been getting 66% >> wow >> on our designers um okay >> and then even on our contractors in our >> still way over what's the minimum requirement good >> and again a huge shout out I mean I don't mean to plug any of the other guys
but uh Patrick Person and the uh uh small [clears throat] business uh department they their outreach is is incredible. They really do a great job with a lot of our contractors and even our professionals, designers, um to
really try to beat the bushes and get the community involved. Um and I think it's been a you know, this is a perfect representation. We've got a lot we've had a lot of work um over over the last eight plus years. Is it almost nine years? So, um, well done for that team
and, uh, well done to our our contractors for getting the, uh, the folks involved. This next slide, of course, is our, uh, I'm not going to go through them, but you can see the difference between the CCNA ones and the
and the, uh, RFP uh, projects coming up. Uh this is uh the slide for the board me for the court members to let them know what items we anticipate coming forward uh for your review uh in coming months.
Next, okay, I'm going to skim over a lot of these. These are all of the If you really want to know what's happening, I know I don't really do do much around here, but um you really want to see what's happening, these are a lot of the items that we're working through. um anywhere from starting projects up to
getting them under design and then moving them towards construction. Keep going. [clears throat] And now we're into construction. Uh our facility renewals. Uh you can slide through the next I think it's four slides. These are all the the
breakout breakdowns for what's been going on in each of the facility renewal projects. And then I've got some photos after that. Oh gosh. Or six of them. Sorry about that. >> Um, and there's some u photos of the uh common [clears throat] work that we've
been uh getting done uh in these uh schools. Um I really do like that playground game. Apparently we're we're painting uh games on the concrete, too. So Okay.
Okay. Moving on. We've got our um uh the the last modernization. It's the last modernization that we have as part of this referendum and it really wasn't even part of the referendum is our West River Elementary.
You can see the uh project is uh got quite a bit well scroll onto the uh the arrow you'll see that a lot of the work is uh pretty well on. So, we've got uh we're now getting into some site work. Um getting the site prepped, but um a
lot of the interior work is uh well underway, nearing nearing completion. Okay. Our next project up is Oh, and and as we've said, uh West Riv will be open for August. Um so, and knock on wood,
we'll be open well ahead of time, so we'll be able to tour that school. Uh, next one up is Rise Academy. That's formerly the South Intensives. That's the site located uh the old South Tech campus. Um, also well underway. Uh, a
lot of the interior work is uh progressed nicely. You'll see that uh the white roofs on the top there in that photo are is the area that's called building two. Building one, the building on this bottom piece is uh potentially going to be demolished at some other
time when we do our transportation project which is adjacent to this whole uh site. Ahead handful of the interior photos that are being built out. So they are coming along. I think that's
Gary's projects coming along with me. um historic Roosevelt Full Service Center with Purle. Um this is the uh the phase one as we refer to it. And this is uh the the uh uh new classroom, two-story classroom building, technical education
um building as well as a uh shop building and rehabilitation of the gymnasium. Um again, it's also moving along quite well. Um got a couple of hang-ups that we're working through. um getting power over to the uh brand new building from
the um building under renovation. You can see the uh gymnasium wide open there on the bottom. So, and that's where our power source is. So, that's we're getting that um rerun over to the new buildings there. An estimated uh
>> So, that's what they're doing on San right now. >> Yes. >> Okay, I got it. >> Is there an [clears throat] estimated move in date? Um >> yeah, this spring we're going to move into the two buildings for um and then the gym will follow up later on. So by August they'll be starting classes in
the new building >> in the spring >> doesn't follow our schedule and they're coordinating with Fred Barge about his timing but it I don't know that off hand but it doesn't exactly align with our school schedule >> and knowing Fred the moment I have a space open he is going to have classes
in there'll be something he's a very very strong leader on the on the adult ed programs >> okay >> and yes uh France as you were mentioning um you'll See the back the bottom on that photo is where we're working the phase one. Those three buildings on the
bottom up on the top is that which the the existing school um >> right now >> right on Tamron and that is what we're referring to as phase two and that project is uh well under design. Um, we're partnering with the uh community
foundation to uh build a museum and a um media or library. >> Yes. [clears throat] >> Um um in that in that front area, yet still keeping the original two buildings, the historic uh buildings
along Tam. There you go. You can see those. >> Awesome. that that'll be some time ahead. We're we've got a little while before we get to that. So, go ahead slow. >> Okay. Village Academy kitchen expansion. I think this was early on in this in the
stage. Um I think last month I even referring to demolition. Uh um go ahead. So, it's just getting started of an expan a kitchen expansion. I think we took the wait room for
an expansion minor projects. Dorothy, David, Maris, they don't do anything. >> Yeah, believe it or not, this uh this is the highlight of what we do. I I I always try to stress that the work they
do on our big projects and our facility renewals are really important to each and every one of the schools. But some of the biggest impacts are on are on these minor projects, whether it's a parking lot um or ADA vi, you know, [clears throat] violations that are being remedied. Um they're actually helping out and of course the the big
ones, the roofs, marquees, modular relocations. Next slide. [clears throat] Long list of uh projects and those are just highlighting some of the big ones. our baseball softball field lighting out in Pokei.
Walk-in coolers. Um [clears throat] Highland um uh roof projects uh still ongoing. And that is it for me. Are there any questions? >> Yes, this is Virginia. I have a question
if if uh Chris Garrison is still on the call. Chris, are you there? Miss Garrison? I see. >> Yeah. >> The question is, as we finish the new school, I was notified I was reappointed
to the boundaries committee, but we have not had a meeting. And how are we going to be on schedule to fill that school? Uh, you're referring to the Westlake Elementary School that is currently under design uh
>> and should be starting construction in early spring. >> No, there I was I was told that there is going to be boundary changes this cycle. >> Yeah, Miss Garrison, go ahead. Virginia, we typically start the boundary cycle
the fall before the school is going to open right after we get the FTE count for that that that fall so that we have the most recent demographics that we're working with on our boundary studies.
So, um you will be convened next fall to do the boundaries for the Westlake school. >> All right. So there's no boundary changes this term even though I was told that the boundary committee was coming back into into being.
>> Yeah, we thought there might be a few minor ones such as the Riviera Beach changes to align with the grade reconfiguration. >> Um but I can double check with Jason and I I think those might be on this cycle.
Virginia. >> Yes. Well, I just haven't been notified and I I just thought since you're on the call, I'd take advantage of asking you my question. Thank you. >> Certainly, that's why I'm here. Virginia. >> Yeah, just just to add to this is Joe.
Um, yeah, we do need to do a boundary change for for West Pier and Bthoon and probably in Washington Elementary in connection with that reconfiguration. So, not to be confused with the Westlake one. Westlake will be next year, next year's boundary cycle, but this year we
do need to do it for those those couple of schools and there may be a few others that we're we're looking at as we look at the uh the feeder patterns for those elementary and middle schools. >> So So it it may it will be late this year. >> Uh it you'll be notified shortly. So
we'll find out exactly what the the dates for those are. >> Okay. All right. Thank you very much. >> Okay. Okay. the uh lounger changes that were made for Saddle View, they have worked out. >> Yeah, I mean it's worked out well. I mean Saddle View ended up with more
students than anticipated only because you know every time we we open up elementary school we give the fifth graders a chance to stay at their remaining school along with siblings and a lot a lot more of them came over to Saddle View than um than we anticipated. But that's okay. We're still not we're
still not overcrowded. We're we're in the 6 600s um around and we're built for 900 students, 900 plus. So, we're in good shape. >> Okay. All right. Um followup. I think that's uh I think Joe, you're up on that one.
>> Yes. >> Um perhaps >> I think that was noted on followup that Mr. Sanchez was returning to talk about the local preference >> items. One was the policy revisions and then >> Yeah, I thought we had policies. Yeah,
policies down on five, >> right? I mean, technically we had a separate line item for policies even though it was mentioned in followup. So was one first. >> You can go. >> Okay. [clears throat] >> Policies and then you go with your either order. >> Go with you, Joe. Okay.
>> All right. So I um so I just wanted to follow up on the conversation about u local preference. So I I've had several pre several conversations with uh leadership um being superintendent other chief chief of the district um and of
course superintendent talks to the board members to get their feedback as well. So at this time the board is and in leadership is not prepared to move forward or wants to move forward with a a a separate or a change to the the local preference um procedures. I also
have conversations with um the associations that represent the union. he represents the um the contractors, major contractors here in Palm Beach County. And although, you know, I've had several conversations with individual contractors and even in the designers
and some of them are pre want a local preference and some of them don't. Um the the representation from their leadership is that they don't want a local preference. And the issue is that um they rather not have barriers to
allow that would prevent them their members from participating in other counties as well. They don't want them they don't want barriers that that prevent them from participating in Broward or Miami or or St. Lucy or or Martin County. So, um, even though there are some some current preferences in
other other counties, their their effort is really to try to get those other counties to remove those barriers instead of adding more barriers that kind of like have a, you know, nuclear proliferation where everybody's, you know, trying to destroy these other uh other opportunities. So, um, that
combination of of of opinions and and and viewpoints, uh, leads us to to not want to pursue any further if if court members feel like they that that we should have some kind of more conversations about this.
Really, it's not on district staff or on court to determine what the policy is. It's really or, you know, it really is the board members that will determine what that is. a board member can bring this up as a discussion item um and get their opinions of their other board members. And really, it needs to be a
majority of the board members that says, "Okay, now staff, bring back something that that is conforms to what what the what the the majority of board members want and then we'll vote on that." But it's really it wouldn't be appropriate for me as a staff person or or
the court to to to determine what those policies should be. Has to come from the board. Uh I don't >> Yeah. No, Joe, I appreciate I was thinking about the um the label of mutually assured destruction on this,
but another way to put it and the way that we do it frequently in contracting is an MFN, a most favored nation provision. Um if your county has uh restrictions, so will we. if your county
deletes them then we will also uh if this moves forward I'm just suggesting that as as a methodology and of course uh Miss Hman legal staff probably has something to say if it if it is raised thank you [clears throat]
>> John Chesher >> yeah regarding the comment that um [clears throat] they don't want to set up barriers the barriers already exist Miami date and brow Howard already penalize Palm Beach County firms from
working in those two counties. [clears throat] Penalized by uh points in the selection process. And regarding making policy, I'm not suggesting that court >> they just asked me a question.
>> I heard somebody mixed. >> There you go. >> Good thing you're working, huh? >> [laughter] >> I'm not that core determines the policy,
but if you look at the policy that was just um revised regarding what our role is, it says the construction oversight and review committee exists to assist the school board by oversight and review of
and making recommendations and will report its advice and recommend commendations to the school board in key areas as they relate to facilities management including selection process for architects, engineers and contractors.
So I I think it's still important that we um review the policy and make a recommendation to the board. Yeah, I I don't see any problem with court taking a a vote that says that we
would like the board to consider this or do that, but it's, you know, ultimately it's going to be the board's decision. But, you know, if you guys are experts and and the board made it clear that they they clearly depend on you guys for your expertise. So, I don't see any problem with, like I said, a majority of
you making that recommendation to the board. >> [clears throat] >> Do we still have points in our selection process that local office? >> We do. We have I think it's two points that in on this on both the CM and the dark design side.
>> Well, that's somewhat I mean it's very weak, but it's somewhat of saying we want you here or set up an office here. You know, >> have an office. >> David, excuse me. That's not that's not correct. a firm from Miami Day.
>> Good points. The locals consider all three counties. >> Yeah, local. >> That's true. >> Except for the tiebreaking. There is a tiebreaker that gives points for just Palm Beach County firms. But that's, you know, once there's tie.
>> I mean, there were there will there's a sentiment among some and again this there's a lot of different opinions about this issue. There's the reason why we're in this position today. Um, and Jim, you probably have some opinion as well. um that there are some that that
think that the the the more you favor one over another, in this case, favor Palm Beach over other, you may be you may end up with a selection of a firm that may not be the most qualified because they didn't get the most points because, you know, a Palm Beach County
firm got a got the points versus a a Broward or Miami firm that may have been more qualified for a particular project. So, that's there's there's some people that have that opinion. I'm not saying that's my opinion, but some people feel that way. There's some that feel that um having preference for local may in fact
drive up cost because the local firm will think that they have a you know a corner on the market. Again, I'm not giving that that's not Joe Sanders's opinion. I'm just saying I'm sharing with you some of the conversations that I'm I'm having with other people as well. So, it's not a slam dunk one one
way or another. I mean, I was a contractor for a number of years here in Palm Beach County or and in, you know, South Florida in general. And, you know, there were times when I felt like, yeah, I lost a project because somebody else got points that I couldn't I couldn't qualify for. And that happens. Um but
you know in a in a like I say I I try to I try to make sure that um if if the board is going to give an opinion that they have the the knowledge and the information the feedback from um from both sides of the issue all sides of the issue because maybe more than two sides of the issue and um and that they make
an informed decision. But like I said I I think that the if there is a go forward basis on it then let court um bring that up to as a body to the board and make that policy decision. John, the way I look at it is we want the most qualified. And you know, if that means
it's a Miami firm over a Palm Beach County firm and they're the most qualified, even though they have to drive further, um, I think that's what we should be striving for, not getting the Palm Beach County firm because they got a few more points on the selection
process. Well, of course, there's u major points associated with if a firm is qualified or not. [clears throat] I just personally find it highly unlikely that this local would tip the scale that much
between what is deemed a qualified firm and one that is not qualified or most qualified. I guess it's um I I don't want to say it's it's it's for show or it's um not important,
but I think it sends a message that we want our local firms to get the work here in county. [clears throat] >> Okay, Michael. Um the concept of the most qualified bidder
uh is absolutely valid. With that said, the numeric formula that we have or the grading process just like grading uh students
um the difference between a 95 and a 98 uh usually is not readily apparent and it adjusts from time to time and particularly of the uh nuances of the
evaluator which is why generally for grading purposes you know we use ABC uh as opposed to you know pass moving forward on the raw arithmetic scores to the extent that there is a policy
justification for local um and there is a slight advantage u then I can see the benefit of util izing that because you know in reality the difference between someone who gets
a couple of extra points on the overall score is is negligible and there really is no difference between the two. Um I you know again I understand the justification when they are so close we have to have some way of making a
determination and differentiating but once we're in that group um you know it's it's it's hard to actually differentiate and having the local the balance uh [snorts] may be justified.
Thank you. >> Oh yes. So [clears throat] Joe, you know, we're been on this for many years. There's, you know, I've been I've had to deal with this on both sides. I've been with firms in Broward and Miami. I've been with firms here in Palm Beach
County. It seems like Palm Beach County has had a open door policy in general and everybody comes here to work. And uh you go to Broward and Miami Dade and it's very restricted. There's there's strong penalties for Palm Beach County
firms going south. If you don't have an office in one of those counties, you know, you're you're facing uh distinct even in the bidding arena up to 5 10% of penalties when when a Palm Beach County firm goes down there to bid.
So having lived on both sides of this uh on a personal level I think that um it's important as Cork we understand that the people who pay taxes here in Palm Beach County uh should have a preference on on
getting work in Palm Beach County on the work that's put out here. That that's just my opinion. Um I again I've had to deal with this on both sides and you wind up with local firms, you know, um getting edged out by firms that are not
from here on on a regular basis um down south. And then uh here you know you you know you you have small businesses also that are local and they're getting edged out by small businesses from Broward
because we don't have protections here for our people. Um I think uh I think the AGC has typically been against any uh any barriers. I think I think you were talking about that as a preference. Um,
but that's largely created probably not by the building side, but it's more in that civil side >> because the big civil contractors don't want to be prohibited from working in Miami Dade and Broward.
It's it's a hard problem and the guys who've grown up here and lived here for 35 years have had to deal with essentially a a uh a preference from uh [clears throat] for allowing others to
come here and have lunch. >> Okay. Well, it sounds like court it's the we're not going to get someplace right now unless we kind of come up with something that gets sent to the board as part of our report to
state, you know, a majority opinion. Um, other than that, it's just going to ride the way it is and not have a Palm Beach County preference. So, is there any anything someone wants to bring up? Yeah, John.
>> Well, as Joe suggested, why don't we take a vote among court members to see if this is a majority opinion of Cork? Well, >> I [clears throat] guess you need to put some type of motion out there for what we're actually approving. But before you do that, Kevin, go ahead.
>> Kevin, you're up. >> You're muted, I think. Maybe. >> Yep, I'm there. Yeah. Okay. >> Isn't there any way to reach out to We're talking about the words Mike used most favored nation status and and preferences. Is there any way for Palm Beach County to reach out to
counterparts in Broward and Dade to say, "Boys and girls, why would you do this to ours? Your people are welcome up there. Maybe I'm being naive, but it seems to me if there's, you know, honest-minded people, why wouldn't even if you can get one of the counties to
flip, that would be helpful. Hi everybody. I just wanted to give a quick perspective on this. Um I the so for me um for me two two sides of the equation. first um working with AGC
state general counsel for 25 years and also working with the school district for 15 15 years on the issue of local preference, reaching out to neighboring
counties, trying to have reciprocity, um dealing with what was then the version of favored favored nation status. These are all concepts that have been in my experience
um greatly discussed um since [clears throat] the 90s and um I just wanted to give a perspective that you know in terms of hey I think we should reach out to everybody or or hey let's think about
this you know we have a lot of um legislative backup on this a lot of um local voting on the issue of um undertaking um local evaluations to
determine um the viability and predicate for establishing um preferential um uh uh uh parameters. This has been and and and and I'm always
in favor of progress always. I just wanted to spend two minutes to give a historical perspective on how we've gotten to this point. So, um, it's not been easy and we've we've Palm Beach
County, the the school district for Palm Beach County has not been aligned with neighboring counties. um whether we go north as as far north as Indian River or as south as Monroe County. Um so the you
know this is and you know and and not to mention the the need or not to have an independent study uh to evaluate some of these things before even suggesting uh proposed revisions not only internally
but to other counties. I I I wanted to say in a nutshell, I'm in favor of um encouraging as much um healthy competition as we can and encourage the maximum amount of use of local um
qualified and competence and those are terms of art um um uh companies for building our beautiful schools for for our children. But um and I'm also open to any changes um in terms of aligning
uh any any uh policy that uh Palm Beach County School District may wish to engage in for the future. Sometimes we learn a great deal by looking at the past and um I just wanted to take a moment um to do that. So thank you for
that opportunity. I'm glad to answer any questions if anyone has any. came up. >> Yeah. Also from a historical perspective um and and just to throw in some of the complexities of this is that you can have excellent firms from Broward who
have multiple like many many employees who live in Palm Beach County. So a lot of times it comes down to where does [clears throat] the office reside if you've got a local business tax receipt. But you can have more people working for a firm that's not from here than a firm
that's from here. So that that's just one angle. Um local municipalities use ranges to define local. Uh they say, well, you have an office here or if you have an in in an adjacent city or if you
have it in Palm Beach County. All of these rules come into play. all of these kind of uh uh attempts to foster local, they all fall short somehow because you have
people who live everywhere. And it's really comes down to some people are more concerned about where does the money go, you know, where does Palm Beach County taxpayers money go? Does it go to a locallyowned firm or does it go to a firm that's somewhere else or are
you fostering local subcontractors or are you fostering local employment? All of those things enter the question. I'm not really in favor of changing a stable system at the moment because stability I think is key in the in the
in the industry. Just my two cents. John, if you wanted to propose something, we can take a vote on something that goes to the board. Um, Bruce, you have your hand up still. >> I apologize. I forgot to take it off.
>> Okay, no problem. >> Okay. You want a motion or we're just going to take a vote or >> Well, I think I I think to take a vote, we should have a motion of something that's going to go officially to the board as a suggestion or recommendation
from Cork, even though I think it'll kind of be defeated at the board because Joe Sanchez has already told us kind of what the flavor is coming from leadership and the board. But we are allowed to provide our recommendations to the board for what this committee
uh believes in. Virginia, >> um I've heard so many different points on this. I'm not sure. I'm I can vote on something without more background, without more
um study about it, but since the school board's already made its decision, I'm wondering if we're premature. Maybe John, what we need is something on the agenda that deals with um background on it, some some
statistics, some more uh information. I I think the group gave us over the history is is very valuable and tried and what works, but as of now, I'm I'm not sure I'm ready to vote on anything. >> Well, I'll be happy to to give you some
more background. I I I did um I don't know, six months ago or so, but I'll be happy to present the case why a local preference would be good. >> John, John, let's hold one second. I want Mr. Sanchez had something. Yeah, I don't want to interrupt John either, but
I I just wanted to be clear. I I don't want to I don't want to give the impression that members have been asked to give it give a vote because that would be a violation of sunshine or you know they so they we have not we have not um pulled the board
members or anything like that in private. I'm just saying in conversations that I've had uh with individual members from time to time over the last four years that I've been back, I haven't heard any um any any interest in moving in that direction. So, I just don't I don't want
to get out board in any trouble for for doing anything that may have been may been perceived as a violation of sunshine or anything like that. So, um there but what what they vote on depending on if there's motion does come out of this out of this body um they may
ask us to do some studies or something like that to bring back different options and you know we could still be talking about 6 months to a year before something comes to play because as as you guys have we talked about in the past there's a lot of nuances involved with this you know whether you know what
qualifies as a local business whether it's business tax receipt whether it's office location. Um, one of the conversations that we've had previously as staff is that what would it take for example Palm Beach County, the county, not the school district, but county
requires a local office, you know, so who's responsible for going to investigate whether that office is a viable office and what it means definition of it. So, there may be a need for additional staff to do that. Um, so those kind of things the board is going to want to hear before they make a
decision on on something like this. So I just again keep in mind we we have not board has not made any any had any votes on this whatsoever. So whatever you bring is going to be considered by the by the full board I'm sure >> yeah I think Joe's statement that it's
not been advertised is important to keep into consideration. Um but at the same time if we are going to have a discussion regarding this it ought to be a discussion with knowledge with the benefit of what John has to say
possibly at a separate me at a separate meeting but also what's the significance of it what is the tax in input what is the benefit to the local versus everything else and at the same time also you know how do you
verify it occupational licenses is how you verify it I think >> um but that's just my two cents. >> I I'd like to suggest that uh we task John um as the commander of this effort
to put together, you know, some some points that as the the next meeting. It can be an agenda item for Cork to review the information that you have learned about and that you know about and your suggestions for what a potential policy
could look like and you know how would it be affected in the scoring system and then I think we can all review that and have a more informed discussion as to making a motion and a vote whether we want something to go to the board.
Michael Giland. >> Michael, >> I think you're muted. >> If I'm allowed to share my screen, I have a proposed motion not for approval today, but for us to consider, and
certainly we can um amend that uh in the future. I don't know if that's something that you want to discuss right now or not. >> I don't know if we need to discuss anything right now. If John's willing to, you know, come up with something
that gives us more information than we have now, it can be on the agenda for the next meeting as a separate line item discussion. >> Yeah, I think I'm in support of that. I would like to see more data in regards to this matter so we can see the fact
that Bruce said that this conversation has been going for the last 30 year I think kind of shows us that it really needs to be considered and it seems like some people are making some decent viewpoints on each side and I would love to see more of it. >> Michael, even though you have a motion,
I don't know if we need a motion to just if John's willing to put something together for us. it just becomes an agenda item and then we can deal with it next meeting. >> Yeah, I'd [clears throat] be happy I'd be happy to do that to put together a narrative on the benefits of uh local preference. Happy to do it.
>> I would do benefits and if there's any negatives let's look at both sides >> and and and put together, you know, even a little suggested policy for how it would be enacted because to me, I feel that's probably the most complicated part.
>> Yeah. I don't know how much I'm going to get into that. Um I have looked at um [clears throat] this was about six months ago. I have looked at how Miami date does it and they have some very good rules, regulations, definitions, procedures that has to be done. Um I'm
trying to think of the word they use um about the the office needs to do the majority of the work. They don't say a majority, they say it's the nurse center, I think is the word they use for the project. But yeah, I can put all that together.
>> Good. Thank you. >> One way to approach that is if the bidder obtains a local preference in a county, then that shows it, you know, regardless of what its paperwork shows.
Um, and that's what I'd be looking for. So just just a thought on that one. >> Okay, Mr. Sanchez. Yeah, I was just looking back at the the prop the report I gave or presentation I gave at the October 2024 meeting and it did show like 70% of the design work and 70% of
the construction was actually already being awarded to local. But the definition of local, just to Mr. Chester's point, does include Palm Beach, Broward, and Miami, but the majority of that was going to Palm Beach County firms. But we I I think it's incumbent upon staff to work with Mr.
Chester so that we can look at the data that we have because we have data historical data that we can provide some perspective as well. So we'll we'll we'll bring that alongside with Mr. Chris Alexander. >> Yes. And and um John I I hope you still
have my same cell number which has been which has been in place since 1981. >> No can't talk to you. He can't talk to you separately. I >> I was just going to remind everyone because I know this is a very um you know people are very passionate about it and everything, but you are a sunshine
committee under Florida law. So you cannot communicate outside of these meetings concerning any questions you may have. Um I believe that the representative is David, you're the the court representative now to for them to have questions to.
>> Right. if they could send it to the cork at Palm Beach Countyschools.com. That's Maris and I both have access to that. >> Okay. Right. And Mr. Cheshure and and I know I don't have to remind you, but this is for everybody that whatever documents or presentations you have,
those will go to um the cork chair, the court person here, so that they will get distributed to everyone. But I I really that was actually one of the things I wanted to jump in and just remind everybody do not speak or talk um or
trade emails or anything about this particular uh discussion item. >> The the only Thank you. The only thing I really meant by that was that there there's some there may be um impact to the revisions for local preferences that
were passed by the Florida legislature effective July 1 of 2025 that may or may not impact what date county and other counties had in place before that date. That's really all I wanted to share.
>> That's wonderful. And Mr. Alexander, if you could email those to me, that would be perfect because I'm not aware of that. >> We'll do. Thank you. >> Thank you. >> Okay, Michael Gelfant, then I want to move on. >> We've created in the past subcommittees
and I don't know if that's a way that we can get the John and Bruce show and perhaps if anyone else wants to and they can then advertise their their Zoom meetings. Even when you have a Zoom meeting, I believe you still have to have a physical location that somebody else
from the public can come to that meeting. So, it would have to be a meeting set up in this building just like we're doing now and everybody else can then be remote. >> All right. The um real quick, the revisions are start with um Florida
Florida statute 287.084 and then there then there references from there. So that would be rather than placing a a a subsequent call or whatever, let me just share that that's where the analysis start. Thank you. >> Thank you.
>> Mr. Chair, >> I might just to kind of help this along. If Mr. Chesher could send in his presentation or whatever narrative he's going to do, we could send it out to the board in advance of the meeting and not have people look at the >> Okay.
Yeah. John will put something together >> deadlines that we have for post >> right and then get it to you guys and it'll go out and >> we go out just like we go out with everything else that goes out for this this meeting go packet >> becomes part of the agenda. >> Yes sir. >> Okay. Um >> I'm sorry I know you want to move on but
we have an important solicitation that's coming up in January for CM at risk continuing contracts. Right. And that's going to it it the the benefit of that is that we're probably going to approve most of the firms that apply for that whether they Palm Beach Broward or Miami or
someplace else as long as they're you know they prove they're capable of doing some work. So we can have a a library of firms that we can select from. So I don't think it's going to dramatically I don't think the the input from this is going to going to change that too much. I just wanted to I don't want anybody to
later come back and says, "Well, why didn't you tell us that this R this RFP is coming out?" Because it may have some significance at some point. >> It will, but even if we said, "Okay, we want to do something today." There's no way we end up with a policy in place by January. >> We're talking about, you know, next
>> something must go on. >> Yeah, we have to keep building. >> Okay. Um I want to keep us moving along here. That was good discussion. >> [clears throat] >> Thank you, Joe. >> Agenda back up. >> All right. District policies.
>> District policies. >> My biggest question. >> Yeah. Yeah. >> Is how was your presentation and all of the changes coming received by the board? >> Okay. Well, and please um between Michael and and uh Joe, uh I I kind of
made notes of a couple of major points. Um uh that generally they were wellreceived. They uh we went through both the audit committee and then to a workshop publicized and for those of you hopefully we're going to fix the link
but they are the links to oh they're fixed already uh the um the board meeting and the audit committee meeting. So if you wanted to actually watch listen um please feel free to click on those on board docs. Um, [clears throat]
with our with our workshop, it went um I I don't want to say smooth because I don't know if that's the right phrase, but we we talked about uh policy 1.093. We led off with that and essentially all the discussions that we had with the
board centered around that policy. We never really got into not that we didn't get into we when we went through the change order policy um they were they were generally okay. they had already had the opportunity to voice their concerns and questions. Um, and all the
other policies, the uh, HVAC and the retainage and whatnot, um, those all went uh, through uh, relatively smoothly with no comments. Now, some of the comments that they did make on on um, when we talked about policy 1.093, 093
which is the court policy for everybody. The first one and the probably the biggest discussion um surprisingly to me was the rules. If you recall, we had suggested to change the makeup of Cork to be seven
um I don't want to say experts but se seven yeah I guess experts in the field um whether it's architects, engineers, lawyers, contractors, whatnot. Um and then seven at large and this was made as a suggestion by our board chair to try
to help make sure that we could fill the roles. And while the the discussion went, you know, round and round, um they ultimately came back to okay, this is this is good. They they appreciated that. What they really wanted to stress
is that the um the atlarge the seven at large positions they really wanted to see that we were um putting in some language to say that they prefer them if possible or recommended strongly recommend that even the atlarge
positions could be or should be um some of these same experts. So, if there's a real estate agent in one of those suggestions, but it's one of three choices and we don't have one, they'd say try to get that real estate agent on
as an atlarge position. That's not to say they did want to caveat and say just because you're not in the field doesn't mean you don't bring added value. But they did want to suggest that you know just because you're not an engineer
doesn't mean your input would be any less valued by the committee and by the board. So that was one of the big stresses was to try to focus on preferred um people on there. But the policy still went through with the seven
at large. And if somebody doesn't get somebody in the construction or design fields, it's fine. >> They can get somebody without the expertise. >> Okay. >> They they just want to try to have us include the language to stress to the board members. And again, they reminded everybody in the in the workshop, those
board members will not be here in five years, in 10 years or whatever. And they wanted to make sure that the next board members understood. Please try your best to get some of these preferred experts on our team. The next topic they did
touch on um was security. Um and and essentially I'm going to say they they were okay with the idea of uh court discussing the financials because I know we had we've uh changed uh the draft policy to um exclude some of those
details and but they did feel strongly about keeping that those details reserved from the public view. There was discussion by some of the board members um to consider a closed session
alternative. Um I'm going to speak on behalf of uh general counsel's office. We're still looking into that um because there are there are challenges with that as well. So >> just getting another meeting together >> and and it's got a meeting that is um
available to all people present. uh we can't control who's sitting in the background in a virtual um environment. So that's something that they did still feel strongly about um that holding on to they do they have no problems with us
discussing the details of the finances. Did 23 cameras for $69,000. Is that reasonable? >> Well, that's that's a certain um that falls within the purview. they just when it came to the details behind it, they
wanted to keep those reserved. Um there was a brief discussion um about Cork reviewing the items knowing that the timelines are are limited. Um and they but they did feel um as long as we
did our due diligence and made sure that you were aware of the the items that were going on that that was while it may not be their perfect choice, it's understood. It's an accepted [clears throat] uh circumstance that the short 35 day time limit.
>> Um >> well, it's not even just courts review. It's some of the power was removed from the board. >> Okay. >> Correct. >> I mean, it's now more staff approvals. >> Yeah. And I don't remember if they actually discussed um legislative updates. I I know there was a brief
>> mention of Well, can we go back to the legislative? Oh, talk about the changing the policy changing changing the um the state statute for 35 days. Good. >> Not not yet. That that's Yeah, that's [clears throat] um
um they they did discuss the fact that the levels were raised, the delegated authority levels were raised in this draft. And while they initially were concerned about it, they they did acknowledge that well the policies were established that policy with those
levels were established 15 17 years ago or something like that when the cost of construction was considerably less. These values while supported by um our outside auditor were also more in line with current day cost.
So they they seem to be uh supportive of that. Um they did uh some of the board members did recognize that the policies and procedures that we've been uh exploring with you um they've heard from their
contractors and their architects and their engineers and such and they recognize the challenges. They uh they brought up the concept [clears throat] of carrying costs that they that the industry recognizes those carrying costs as part of doing business with us. which
is ultimately um you know our we look at the policies and said you know that these will be better for getting people paid faster good things these are good opportunities um and it'll also end up saving us money in the sense that those carrying costs
theoretically will go away well you nice contractors will apply and bring your prices down accordingly yeah so they did recognize the need to try to improve to try to better our system so I They they felt supportive of that. And as I
mentioned, the the contingency policy went through with with no comments. The HVAC and the retainage, no no comments. They really just wanted to know about um you know h how how was that working out
um with retainage? Um and I think um I had notes that said um uh summary of contract changes. That's something that we we're going to bring next month to the to the court board about. Um we have been working on some
contract changes for a while now. We're going to bring a summary to to court to review those. So >> because just as important as the policy changes, the contract changes are what makes our business go right. the the speed at which we can operate the the
technical things that we expect of contractors in order for a change order to go through or or a pay application to go through. A lot of those procedures are based on what's in the contracts. And so we we've made the team has been working on them for over a year. So long
before the change order uh statute change, the pol the um contract changes were something that they've been working on to really try to make things a little bit smoother. So we will certainly do that bring that forward to you next month. >> Well, the contract has to be updated for
dealing with the policies change in policies. >> Correct. >> Um Virginia >> Virginia. >> Yes. I first wanted to thank you for the summary sheet. This made it very very helpful the yeses and the nos and what
the changes were made. So when I could go back to the policies it the final policy it was it was excellent to do it this way. I'm going to assume that then that when it there nos these were not approved by the um board full board are
all are the policies as you now sent them to us have they been approved are they final? Well, the nothing has been approved by the board. Um, this is a the workshop policy. The workshop is the first step and there will be two public readings,
one in December and one in January. Um, the policies that you see on the court right now are based on the edits. And Jud, I see you have your hand raised because I he's he's ultimately our our document keeper. [clears throat] But,
um, they are based on the comments that we received from them. as well. All of our staff recommendations leading up the yeses and nos in that column are staff dis dispositions. Last month, you brought a whole bunch of comments to us. We wrote them all down. As you said,
that was, believe it or not, that's my uh CFO was the the mind who said, you know what, I'd rather have yeses and nos. Let's see if we can make it so it's clear. Um that's where we said, okay, we've evaluated what they had recommended. Can we do it? Can we make
them? Yes. Yes, we have implemented them. Yes, we will do them. Or no, we weren't able to. Not that we didn't want to, but we weren't able to. >> So, the nos if if the change is has not been made by staff, it's going forward
the way you send it to us. >> Correct. >> Okay. Thank you. Thank you. And for contingency, um, my understanding is the only thing that changes for us really is that we won't get them on a monthly basis. We will get them at the end of a project.
So we'll get a project by project contingency use. So if there was 50 contingency uses on Forest Hill High School, then at the close out of that project, that's when we get the whole document of all 50 changes that were used for contingency. Um, I suppose we'll still continue
getting the monthlies for what, another six months until we start the new policy with new contracts >> essentially. >> Yes. And um >> because you're not going to start it right away. I mean >> or some of that. Yeah.
>> I mean like Roosevelt Roosevelt >> uh is under construction. It may have another six months of construction, right? So for 6 months, we're still going to get monthly contingency reports because that's under the old contract. Correct. >> Um or does that have to kick in with the
contingency policy that takes effect in January? Theoretically, the new policy >> that's when we would try to implement it. We're trying to not have >> certain projects following some rules and some the other. So we were thinking in January that's when we would go with everything the same way because it gets
hard to manage. >> That's why my initial response was of course. Yeah. because I want to >> John John Chester >> big project. >> Yeah. Thank you. Um first I'd just like to say I was disappointed that very few
of the comments and suggestions from our review at the last court meeting um [clears throat] were included in the final draft that went to the board. I didn't see anything with a yes and a no, but um I did try to see if what comments
were made. Um the ones that did make it in to me were just simple words smmith corrections. Nothing um that I thought was really necessary, I'd say. And I did watch the video of the presentation to the audit committee and the board and it
really wasn't what I was expecting in that they were not informed that Cork had areas of concern, let's call them, regarding the policy changes. There was not one word from the staff of our discussions.
The two times that Cork was mentioned that I noted was one is the board chair said that she was glad that Cork had reviewed the changes, but then there was no discussion of any of our comments. >> It was just presented that yeah, we reviewed them.
>> And then when two members of the audit committee specifically asked if Cork had agreed to these changes, no answer was given. The question was just sidestepped. They just were not were told that no, we didn't agree to all the changes. So anyway, I think
these changes weaken Cork's oversight by removing our reviews of some items and it is what it is. The board will do what the board wants to do and that's my comment. Thank you. [clears throat] >> Did Did John get a copy? Does everybody get a copy of the yes and nos?
>> Yeah. >> So order committee got that also? Um so is the board. So, I'm not sure. They they they see all they see all the the back and [clears throat] forth. >> John, you're muted. You're muted.
>> Is that the one that's included in the agenda item under >> It is. Yes. >> So, under where all I see is clean things >> uh court policy notes summary. >> Okay.
I don't see >> four attachments there. >> The last one. >> Oh, I see it now. Thank you. [laughter] >> Okay, I didn't click on that one. Thank you.
>> Okay. Um though it is what it is and the board will be accepting the policies and we move on and we will be looking at things more in the distant than the current. >> Uh just one real quick question. Did you say that the board did receive the court
policy notes summary >> in I want to verify that I know that audit committee got it. Yeah. Was it part of the I'm trying to remember if it was part of the agenda for for for the board members. They may not have got that at the board meeting. They may have
may have had that in oneonone conversations. >> Okay, >> let me verify that. Okay, [clears throat] >> Michael Guffin. >> Um, at the bottom of page one of the recommendation summary, uh, it dealt
with policy 7.22, 22 uh and referenced lines 288 and 290. But going back to the attachment to the agenda for 722 clean um I don't see those lines. >> I'm wondering what was that relating
back to? >> We're trying to get to the document that you're on so we can >> What were the what were the lines? >> That's what it is. There's no red line showing the deletion on on what's attached to the agenda right now. >> I I presume looking at the other ones
they don't line up properly off. So I was just assuming that the line numbering in the recommendation form referred to the red line as opposed to the claim. So but if you can point me to which one was find it
>> just there. I'm not sure. You're talking about 7.225. The >> Which which one are you talking about? >> 7.22. >> 7.22. And it's the bottom of the summary. So it says court noted deletion
of lines 7 288 to 290. Staff has reviewed the lines and still recommends the deletion. >> Yes. Uh it said when considering cumulative limits as provided in subsections 5B change order shall be tracked separately
from and not count towards the cumulative limits. >> So the the issue is that when you have the red line version there's more lines. So that's what lines up with that. When you get rid of all those lines it condenses down to the clean version. >> Clean version. >> Yeah. That's based on the red line that
288. What what area of the claim version would that be? >> It was section nine. Um uh yeah, section nine documentation required.
>> Nine and it would have been 9 C. It now the clean version goes from 9B to 9 C where uh C is for each construction contract superintendent or designation blah blah blah. Um, we took out that the
old version of C that says when considering cumulative limits, u deductive change order shall be tracked separately from and not count towards cumulative limits. >> What page you on, Dave? >> On the red line version.
>> Oh, you're on the red line. Not a summary. Well, is is >> why why why not track them separately then? So it gets into sometimes when you have offsets in a change order um you'll have
you know deletions and additions in the same change order. And what we took that is you'd have to track all those separately and not consider that as a package. And when we do that we'd be splitting those apart which kind of violates the other part of the policy where we can't split things apart to avoid delegated authority. So that's why
we wanted to consider them all together. Um What? >> Yeah, but still at a change order at the bottom line, you'd have the accumulative total to avoid um you know um
automonizing [clears throat] each each item. But by having it in the change order identifying the individuals then you have an idea as to actually how much is being added and how much is being subtracted.
>> So you have a real real view. >> You still have that information >> still included. The information is there. It's just not separately within the change orders. >> Yeah. If you if you took out a window and and replace it with a door, you you want to have that all information in the
same same change order. We want to know what the credit is for the window, the upcharge is for the door. We're just saying we're going to put keep that in that same document. So, so because they relate to one another. Um, but with the way the policy was written previously, you would have had to change you would have had to have a change order, you
know, a credit change order for the for the as one document and for the window and a separate document for the door. We just logically you would put them together if you were the way you way you manage projects. All right, Dasher.
>> Yeah, on that same topic, that's not exactly what it says or or in practice how it's used. What it means if you have I'm going to make some things up. Change order one and it's for I don't know
$500,000 and uh Joe can sign that one fine. Change order two is for a negative 300,000. Now you look at Joe's cumulative value that he could sign and now it's now it's
back down to 200,000. So he can sign another change order up to 200,000. So it's not within one change order. It's got to do with adding up all the change orders on a project. You can take the negative and subtract it from the cumulative limits is what it's doing.
>> Right? And but what you may run into is you have some deletion of scope and negative change orders and then we would exceed the overall limit of the what we're allowed because we have cumulative limits on a project to be either 500,000 or a million dependent on the size of the project. So if we delay some scope
of $500,000 on a project then at that point even though we the projects cost less now we have to take every change order to the board and we can't do that in the time frame. So that's why it we want to offset that. We want the total cost cumulative to not exceed that
500,000 in the positive manner, but we do want to accept credits back to go against that limit. Yeah. >> No, I don't think that's that's the way you use it in practice. You you just take that negative 500 or $300,000 change order and you put it off to the
side. He can approve up to 500,000 in negatives and he can approve up to 500,000 in positives. But you don't combine the two. Is that not right? >> Yeah. Go [laughter] ahead, Jud. I I I
think I know one answer, but go ahead. >> Well, um first of all, the the delegated authority limits uh is the cumulative limits for each project is 500,000, but uh even the superintendent only has 200,000. But I just want to be clear that there's nobody no individual can
approve a $500,000 positive or negative change order um the way it's set up. [clears throat] But to get to your your point, I mean the idea here is that if we keep that language in now, we have to track two separate versions of everything. We have to track everything that was negative, everything that was
positive. And while we weren't using it, we weren't using the old policy that way. if there was a deduct and an ad on the same change order. We want to make sure that we don't violate policy moving forward. That's why we cleaned up the language. This language is not needed for what we're doing and how we're working now. This was back when
commulative limits were individual uh not project based. So having this in there is um will delay and and shoehorn uh uh and hamstring us. I mean, um, so we are trying to clean up and make sure that we're following policy and and
being able to do these quickly and, uh, responsibly. >> Okay. Uh, anything else on policies? We will move along. I mean, it sounds like what was presented, some of our comments got in there, some didn't, and the board will
go through its approval process and we will then have new policies to follow. Again, I just want to say that as as I think Dave mentioned or Michael mentioned that we have two more approvals to go through. Um, you know, we're not looking to make substantive changes again, but if there's something that you feel like needs to be further
communicated with your board member, you know, you you have the opportunity to do that or we can we can deliver a message to them further as well. But um you know I I I don't want you to think that any recommendation from Cork is ignored. We may not agree with it and we'll say to your face that we don't agree with it
but um nothing is ignored. So um there's still two more votes that have to be made before board approves these these policies. >> Virginia. >> Yeah. I'd just like to um be sure uh Joe that they hear what Cork had to say. It
appears that our comments kind of got pushed aside. not pushed aside but not not brought to their attention as Cork. This is what Cork um commented on. This is what we wanted and didn't get or this is how you decided that it shouldn't be.
But I think they need to hear definitely what Cork had to say. >> They they def I think they did. However, if we didn't amplify it enough that we we'll try to do a better job of doing that. So, >> yes, I appreciate that. Thank you. And just as a followup to Mr. Sanchez's
comments, um the first read of the policy that you see, um the board will hear that on December 10th. Um it's scheduled the the um the first read, um they're scheduled to begin at 2:00. Um there may be some other policies, so I
it's not a time certain. So if anybody uh wishes to attend and and speak on behalf of you know their feelings on the proposed changes, you are more than welcome to attend that public meeting >> but it but it doesn't go as they can't
speak on behalf of Cork. We need staff to tell you what Cork said >> exactly. Cork is a collegial body. So, it would be for any individual court members that feel they want to, you know, make the board aware of their comments and, you know, they certainly
could and we encourage them to attend that December 10th meeting. I just wanted to put that out there um so that if anybody had the desire um to address the board, they certainly could. >> Okay. Uh Jim has first. >> Yeah. Just going [clears throat] back to
the uh local preference thing. It's not It seems like it was set up for further discussion, but I just want to go on record as saying, and I'm not really in favor of opening that can of worms. Um, >> you can vote that way when we understand the next meeting,
>> but we didn't we also didn't make a formal motion to ask John to do anything. If you wanted if you want John to do something, you have to make a motion. Well, I think uh I think what's kind of happening here is is u John gets to if he so chooses anyone to bring up
new business so choose and I think that's where >> there was no motion of the board right >> there was not the board that's why it's just within here nothing to go to the board yet. So if we had made a motion and a vote on it then the board would be alerted by it and we just want to talk
about it first. Okay. >> Uh down to minutes. Anyone with issues on the minutes? >> [clears throat] >> Okay, minutes are then accepted. Report was submitted to the board. I think we know for the next agenda that we'd want to add one item on there is
going to be the local preference discussion. Um, we'll have something to talk about that. >> We also want to hear more about what came up at the December 10th workshop on the policy. >> Yes. Because our meeting is on the 11th.
So the day before will be the workshop will be the the first vote, >> the first break. >> Yeah. >> Yep. And so we'd want to hear about that. I'm not sure. >> Yeah. Two meetings ago in September, we voted down an item. I think it was the
pre-construction services for core construction. >> And I believe I've seen that back on the agenda. I wonder what's happening with that. >> We haven't we haven't [snorts] been able to bring it back yet. We're still negotiating and reviewing it.
>> All right. Thank you. >> Um, Mr. Burgerer. >> Yeah, Tom. >> I will be on vacation on December 11th, so I'm asking for an excused absence. >> Nah, not a vacation. >> No, no, no. I mean, you can you can zoom
in from the from the pool. I mean, you know, come on down. [laughter] >> I I will be in Europe. If I if I can, I will. >> Enjoy your vacation. Don't do it. Excused. >> What a tough life. >> These lawyers,
>> I just want I just want to wish everyone a happy Thanksgiving. >> Yes. Same. >> Happy holidays everyone. May it be and good work. >> Anything from anyone else for today.
>> All right. Thank you. We are adjourned.