okay good evening everybody please stand welcome to the city of Parker February the 18th council meeting brother Chapel do the invocation for us oh Lord
bless this Council as we meet tonight and improve the items on the list to uh make sure we do the right thing and uh bless our fire Fighters and our police force that they uh will stay
out of Harm's Way I ask all this in your name amen amen so be ready I pledge of Alle to flag of the United States of America and to the
Republic for which it stands one nation under God indivisible liy justice for all thank you everybody please be seated there's only one addition this week and it'll be item four and we're going to discuss the fire Chief's
position but as it stands right now um would you please call the rooll Miss Barrow here miss bford here Mr Chapel here Mr Haney and mayor here thank you ma'am is there any items from the audience if there are please come to the podium and state your name and address
for the record okay first item is item one and it's approval of the meeting's uh minutes from the meeting of February 7th I make a motion that we um approve it we have we have a first and the second M
cour you please call rooll Miss Barrow yes Miss bford yes Mr Chapel yes Mr yes thank you ma'am I'm a little ahead of myself um item two recommendation for the award from anchor Miss Miss uh yeah
there you are how are you Miss Moore good don't trip over the string that we got up there it's for the speaker previous colleague back there um as you all know this has been a few coming um but this is a recommendation
of reward for the water system improvements that's being funded by the state revolving F sep3 the Bal construction did not dtive alternate
said the total amount was 6,144 264 um and anchor has evaluated their bid and spoken with them that number is still good so we Rec to construction
okay very good we have to vote on this motion that we award it to them got a motion to award to Royal American do we have a second we have a second Madame clerk um Miss Barrow yes Miss bford yes Mr Chapel
yes Mr Haney yes and mayor Kelly yes thank you very much thank you ma'am very much been a long time we're didn't get to that um uh it's the uh rate study it's the gentleman here for the rat he is hey how
are you sir don't know how to work we'll figure it out do you have a computer oh you have flash drive the computer would probably be best to hook if you could plug into that Hangman's new she's put there for you
before we get started could you state your name and your position for the record so that the audience and the citizens the Parker that watch online can know what we're talking about absolutely uh my name is Mike Chase I'm a engineer for the Florida Rural Water
Association um we were tked with doing a capacity fee analysis for the system for the water system this is not a rate analysis um that will come at when your asset management plan is is finalized
prepared um this is for capacity fees it's all part of the presentation but the capacity fees are for new development people who are coming in currently based on our analysis Your
Capacity Fe is are a little low okay just want to present what we what we found and let y make you have a HDMI cable with you yeah it's not maybe I just verbalize it
okay I'll keep working want talk all right like I said Mike Chase Flo Ru water um we do uh appreciate the uh invitation to to come in and do a little rate analys or capacity Fe analysis for
you I know your staff works hard to maintain the level of service that the citizens demand um so this should help them out help your staff out help this community out to offset some of the cost
which is awarded 6.1 mil be nice to have something coming in everything going also uh I guess kudos to the city for taking advantage of the the services
that Florida R water does offer we've got an asset management going on we have a circuit Rider that comes around last time I was unannounced by me um so please take advantage of the the services that
are this is all part of your membership you you pay du FL water this part of your membership um floal water just a little quick overview of floal water we specialize in water and wastewater systems um help you maintain compliance
uh we have 25 people on St comp issues I'm very sorry to interrupt you can I borrow your laptop absolutely who are you sir nobody okay once I say my name I'm on payroll
my it he my it I thought it was CJ it is I now it's it now huh yeah it works with it that that remote should have an HDMI it is no that's just blue he's doing fine to you messed them up yeah yeah yeah see it's funny how it
works now it's on the screen over there uh she had a remote do you had a remote no he he had something here we go hold on a second we'll play Bingo now
can you put cartoons on instead oh see that you like that huh is it on the click I don't have it that's fine I'll do my best to advance is this where summary
of really good we do have we need to update this there's more than 2,000 cities towns Special Districts and utilities both uh non and of the finances I'm here weed over
our rate studies and our capacity fee studies so far I've never had a legal challenge which isn't always the case there's some in Northeast area that but um we attempt and we do use a sound
rational and methodical procedures to make these determinations by Statute we required to so we got to have a rational Nexus to determine we use tested industry standards like awwa to to do useful life of your parts
and pieces um in the system strong legal footing on statutes all right here's how we get our money in to pay for Theon number one rates everyone kind of understands rates uh the rates
are they p your debt service they pay your onm they pay for they pay for the dayto day in your in your system capacity fees are one time buy in for new customers your existing rate payers
aren't affected by Your Capacity um connection charges these are okay I don't know in my opinion $500 that you charge for capacity fees right now is more like a connection charge where you know for the meter and the
labor to get out there and the gas in the truck to get out there so you got connection Char then there other fees late charges turn off gu what one time charge assess for new connections to reimburse the utility
system for Capital and fix costs needed to provide capacity and that's key to understand that that what we're doing is buying capacity in your system now capacity is okay your treatment plant has capacity okay that's understandable you don't have treatment plant but you
have capacity at your treatment plant there's also a capacity in your pipes and pumps that that is that needs to be assist and that's all part of this St fix cost you you have pumps and pipes
you don't have the other Stu so growth pays for growth that's we're that's what these are about this this isn't a rate study your rates are different but it's completely different um how shall we play pay for that's everybody want question now Parker I
don't know how much growth potential there is but a little existing RS for support system expansion to accomodate let's say you have a 4 in pipe going down tendle Parkway now some
big development comes in now we need an 8 in PIP who's supposed to pay for that your existing customers or the people who are building the new stuff op using that all right I don't really like this
analogy but we use it anyway seats on the bus okay we got a bus we got 20 seats on the bus we got 13 people on the bus they're paying for the gas and the tires and all that other stuff now we get seven more people show up they gotta they got to pay for their
seat they got to be able to pay for that rates pay for operation and debt like I just said so in this analogy gas tires repairs Etc like that passes are for the new passers they P for their
seat this is this establishes a fair and Equitable cost for the new people the objectives new new development pay for Own Way minimize debt or reduce the need for future debt
when you get these capacity fees by Statute you're required to kind of set them aside for capital projects um which would be projects that that could be future debt you
um also allows you to maintain appropriate level of cash reserves to meet Capital needs so you have P go
that one more fee really needed you know everything lost but this this fee deals with the growth so you don't put it on your existing customers that doesn't stat
reques maintain for public facilities all we're talking about water to anticipate and prepare for it it takes many years to build capacity I mean the system grows and expands and
and so that growth and expansion requires upgrades on pipes and things like that to to get to where you have the capacity in addition Water and Wastewater utilities must maintain infrastructure and good operating condition that's
Street just keep up with normal uses aging and all these can be addressed Hower just tonight Elizabeth said well what's other people you know whe what are your neighbors doing that's not in this situation it might be a good I mean
a good barometer for for the capacity fece because everyone's kind of in the same situation you're buying your water from Bay County you're sending your waste waterer to B County in other situations you know you can't compare Bona to the defunc because
Bona system may be spread out over you know 50 miles square miles whereas thec may be a more uh densely populated area so it takes th feet to serve 10 houses in Bona where it takes 100 feet to serve
10 houses in Def so you can't really equate a system system a neighbor capacity Fe determination is basically the capacity of your system your infrastructure the cost of that capacity
divided by an equivalent residential connection it all comes back to the equivalent residential connection a single family house is different than a wind Dixie um so if we base it on one equivalent
residential connection single family house then everything else steps up from that if if wind Dixie needs you know 400 gallons a minute then they pay more per ERC there two options that we've seen
where that people consider for their capacity speed determination the remaining useful life bases which provides a value of the existing assets based on the current condition in years they are expected to continue functioning the
awwa awwa establishes a an anticipated useful life for all the parts and pieces a pump maybe 10 years or 15 years uh concrete tank 50 years an elevated storage tank
50 years and that's one of the examples we use why remaining useful life is not a recommended uh method to establish Your Capacity we've got tanks I think we got some in but we got tanks in the panh for sure they're
70 years old aw have eight let's say the industry standard says that we are instead of tank last 50 years now that so if we're doing if we're using that tank to assess capacity fees in our
analysis that's going to be a zero a zero doll asset which is really not it's still standing there the water's still creating pressure it still works meanwhile there there's another option the replacement value where we take all your assets all your
infrastructure and put it at if we had to rebuild it right now that's how much it's going to that's the one that we will we recommend now it's your decision recommended capacity P these are the numbers that came out I think
were a little the calculator the spreadsheet made a change at the last minute a I've got fresh copies if you need but recommend water capacity fees um your current
capacity $500 DRC speak it but it seems like that's that's a connection Fe in most cases just because of the the the parts and pieces you need to make that connection plus the labor
$500 option A remaining useful life we we would set that capacity fee for the water um connections at $1,580 per ERC option b with the replacement value we set that at
$370 per ERC for the water system as we said before option recommendations um the water treatment plant cost for y'all is covered in your user rates with B count um so it's a
little different than the typal I've done is when you have water usually you get 100 gallons going in for water you get 85 gallons coming out for sewer um
so you do have an established Wastewater capacity based on the 19 late 90s um Bay County Wastewater Treatment Plant City Parker bought in for 10.27 something like that perc of that
plant so you have about 720,000 gallons a day capacity in the Wastewater Plant at B County I use that number to back into the water capacity now your water capacity is pretty Li currently with B
so I have to have a number to be able to calculate best now under that scenario you've got approximately 2,000 more drinking water service connections that you could make I don't expect would have 2
service and if we could get 2000 based on the option b with 3,000 per connection we got 6.2 million that could be collected as develop water cap along those same lines
current fees $1,400 per UFC Reas option A with the remaining we would 2,82 for ERC option b option b replacement value 6,150
again based on your flows right now the discharge monitoring reports or actually more the billing reports you're using about 31% of your wastewater treatment PL capacity your water uh building report it shows a
little higher so maybe you have a more water connections than you have waste water but there's this is why there's there's such a difference 4,700 connections versus 2000 in your in your
possible 31% of capacity of waste treatment is being used you got a lot of room in there 4,700 more service connections could be could be made before you reach 100% of if we were able to to get the option
b for all 47 about 29 million seems like a lot Butte treatment PL one other thing that we've seen that we would probably recommend that we do is when you when you do draft the
ordinance to to include a yearly accelerator using one of the industry standards kind of a it's like an inflation bre but there's engineer News Record does a yearly um
adjustment and Public Service Commission in Florida does a yearly adjustment um there's some others uh those two are the ones that we see the most um if you can use that put that into the ordinance that we'd have
to come back and readdress every year or I mean we do recommend that you take a look at it every three to five years but if it's in the ordinance and every year you address it I was doing one I won't say the city it's in the central Florida
area 2004 they set their capacity charges and put it in their ordinance that every October 1st they would they would look at the engineer News Record acceleration in uh inflation
rate and my number that I came up with without that match but within a100 a couple hundred dollar um what they would have done if they had done that every year with the engineering record um they
were but they haven't so their rates were still the 2004 rates um so in many of I don't want to men the name in this city they have a tremendous and they they missed out missed out on
all those capacity just I don't know I don't know is it controversial to go by your ordinance I don't know maybe elected people get elected but this isn't on your this isn't on your existing customers this
and if you're a developer you come in and you want water and waste water and they say you're too high them to price of setic tank a MH let me know 000 cheap i' open
question coun I just want to bring it to speed a little bit so I've been working on this for a little over two years um and when I first reached out to try to figure out how we were going to do this I was told upwards of $80,000 to get this assess and luckily for war
water stepped in with our population everything I think we got this assessment done for around $6,000 um so the biggest thing for y'all to understand on this is this will not affect anybody that lives in Parker here right now this will only affect someone
that comes in to build so like he's saying if to make a piece of land and you wouldn't bought a piece of land you had to put tank on there you're not going to get it for 9,24 we had a development here recently that's one reason that really got me driving hard on this they came in to see
about building and Parker our assessment fee was going to be a little over $20,000 I sent the same project over to neighboring City their assessment fee was over 80 for the same project so this is how far how cheap Parker is and this
money can only be used these impact fees can only be used to improve the system it can't be used for anything else this for new construction restricted so if we have a water line that's not big enough like he's saying it's got to be bigger then this money
can be used for those this money can be used to get more srf projects to pay the payments on to make our infrastructure bigger and replace infrastructure but it's strictly restricted all oning the water system
um but I definitely recommend going with replacement value I still think the 9,220 is cheap me and him have had to talk back and forth about it you know you assess the best thing you can do is assess how much our system's worth and what it
would be worth new but even with the project we got going on right now $7 million roughly is not even doing a quarter of the city and the assessments basically saying the city's value is $13 million so I would think it be like $28
million to have a contractor today come in the city tear up all the roads and put all the employment in so I think this is a fair price um if anybody has any questions you can ask him or me but I'm asking the city and the city council
to task Mr Sloan to draft the ordinance or resolution to adopt this so we can get this in um I I've been trying to work on it as fast as I can because we have development going on our neighbor cities are getting bought up apartments
are coming in stuff's coming in you know we need to get these fees because we're going to be the ones trying to get that water and keep the infrastructure going to these developments and we really need it I said that we also going to send the connection basically the tapping fees
the connection fees over to Mr Sloan also to incorporate into this because we've contacted all the neighboring cities the county and everyone and we have the cheapest in the county we are the cheapest place to build I mean this
a lot of it's unreal what some of these fees are and one of the Fe one of the things that they're talking about one of the managers I went to is a lot of the counties are charging now for the businesses they're Char charging it's like a transportation
impact fee so if you build a business and you have 10 parking spots you have to pay an impact fee to the city on what the impact roadways is going to be for you to conduct business on their roads I'm very familiar with that very
familiar with that yeah and 26,000 so they were saying like you know if a movie theater moved in and it had a th parking spots it's a Million Dollar transportation impact fee in the county for for the parking for the traffic that you're going to generate on
the road when what time line are you looking at on this Tony this like I said this is going to be as fast as you're asking us now to pass this to Mr SLO correct and then it's going to be however long it takes him to draft an ordinance because the second this is drafted do we can Implement are you asking for us to vote
on this tonight to give it to Mr SLO that's totally up to you do you feel comfortable voting on it I got a question um if somebody was coming here and bought a piece of property and want to build a house what is it going to cost that person to hook
into a new where there's not any if there's nothing there they're going to have to pay the tax fee on sewer it's $500 if a tap's already there for the tap Fe if it's there it's not it's actual cost whatever it takes the city to make it um then the water
tap fee is around for the meter the Box the back flow all the everything in that one around it I think it's 860 but then the impact fee which is this money here would be 9,220 and that's basically like that's basically us to maintain the water and the sewer in front of their house life
have enough house but that number tone Mr suin if I'm not correct those three figures when you add those together are added to the cost of the construction and divide it into the mortgage right if someone's building a house let's say with a house yeah they're going to add it all to the price
so what was that approximate number of those three figures so 9,220 500 and then I think it's 860 is that 860 so about 10 105 approximately 105 so and that's rolled into that construction of that
house that's basically someone building a brand new house so you're not gonna get a SE if you get a $300,000 house and we roll that into it what have you done the math to see what that works out to be in monthly no I haven't anybody's pants or anything like that okay and I'm just looking at major development that's
coming in right now okay is that on a single family dwelling yes that was so it escalates it escalates on the size of the meter amount of gallons amount of gallons of consumption like you saying then but again it still rolled into the price of the
construction correct so like if but you said it doesn't affect current people who nothing for the people are here new home or new business so ask
9000 is it BR here you know so a lot of them have a fixture they count by the fixtures so um you mean by that how many toilets how many sinks how many by the erc's they go by how many toilets how
many sinks how many dishwash how many everything like you know I think the candle wood over there paid Callaway over 100,000 okay you know but like for us say so if somebody wanted a 2in meter going to a laundry map it would be eight
times 9,000 so it' be $72,000 for a 2in meter is it too late to get the hotel to pay their fee like I that phot is going to C okay okay that's but that that's the
kind of fee pay compared Tony how is that impact Fe broken down between water and sewer yeah so it's 3,70 for water 6,150 for sewer so a third third and a third
yeah 2/3 and third and it will not affect pre-existing pre and it won't affect the people that live here now in fact it'll only help them well and it'll help the residents that are here it'll help the system that's already in place right
because that money can be used to improve and change the system fix the system you know because the system has to be upgraded it's 50 it's over 50 years old we're increasing the water lines all downt the parkway 6 in to 8 in we're getting rid of the two in and bringing them up to six in or bigger you know
everything that we replace it has to go bigger it can't stay the same size no well you know I'm an advocate of eight so I don't want nothing smaller than eight going in so okay we can't compare it
to um set tank and a pump because in Parker I'm pretty sure you can't have it anyway unless you're over 100 feet away from the service thing that's even today I think we're going to make them have a grinder aren't we push
it you'd have to change the ordinance right now it says if they're 100t away then they don't have to hook up why don't other municipalities you have to hook up to city sewer City Water you do here unless you're over 100t away
from there see 100t there's no gravity there's not enough room for it to fall the problem we have is some of the uh and it was Grand it's all grandfather back in the day but some of the houses you have like over on South Lakewood
they're so far down they're over 100t now today you could make them go on a grinder station and pump but our ordinance is still rope that over 100 most of yeah
we that's right to push it to where it's got a discharge that's right well I guess what he's asking council is we have to decide if you want to ask Mr Sloan to write an ordinance to make the change from what we currently
have to all of the new users paying this amount and you said we had about 2,000 Taps left in our system water taps what looking at Max Capacity
right I'm I'm open to answer any more questions you know I mean it's I mean what we have right now is ridiculously cheap yeah it is I mean $500 to tap on
the city's water system doesn't even you know I wish we knew the math for a new house what that tabulates to be when you add those three figures because I can't help but think but it's only Pennies on a day over a period of 30 years depends on where you're getting
your mortgage through and what your that's right and how much you buy how much you buy $1,580 me personally I I I would sit there I might say this the wrong way but me personally I would think it's just a matter how much money the contractor wants to make right it just depends on
how much you the house andk is not any way you start offer esal well the problem is is like well it wouldn't matter because you're not impacting nobody that's already here I understand that and so if you want to come here you got to pay to
P You' have to pay to play if you want to come if they built somewhere else and they're looking at a well my question is is how do how do these numbers um go against other competitive it would be competitive
competitively with our neighbors so it's round about the same so no matter if you go to Callaway Springfield Panama City it they're roundabout pay still paying the same or more now it's competitive if we move to these new numbers we're below the competitive rate right now right
yeah and that's what I was saying I want to make sure that we're not sit trying to overshoot where somebody can move right across the street to Callaway Y and it's cheaper if we're competitive and close to the same and like he said he's got listed here the Public Service Commission on that page there that's 10 years worth
of increases you know the city has not had an impact rate increase as long as I didn't and that's over 20 years this is 10 years and every one of these increases is over 1% and know even in in 2022 it was 4 a.
half% in 2023 it was 7% % we never took on any of these increases that everyone else has been taken on you that's so like I said if y'all don't want to make a decision tonight that's fine we can move to another meeting y'all can think about it um like
I said if y'all want to get some feedback I'm I'm open for this like said we just been working on this a long time we have a lot of property people think Parker's small we don't we still have a lot of property that has hang on a second what did you come up with sir
uh 20e mortgage 6% it's $71 difference a a month 310 3 I do it so increases the mortgage by $70 aage 20 year
mortgage of course what of impacts is the retail price of the house not the overall monthly payment that's whatever the mortgage company and the Builder come up with with a final price but so you're saying just if you just finance that amount that's how much it would be $71 a
month for 20 years 310,000 oh it figured on 310 okay 30 years $60 Council this is what I think I think we could think about it all you want to think but I think we need to be thinking about what the future is going to
be and uh I mean we have a lot of space here in Parker for all these businesses to we have a lot of space and my personal opinion I think we go ahead and nip it in the butt now y before they do start rolling in I wish we done it was saying
those apartments that are being built Y and then I you got a lot of open property down Tindle Parkway once that srf money goes into play and the pipe is laid on Tindle Parkway you're going to see construction on the left side of the road promise you from the base of the bridge all the way
to the the old Lao you're going to see construction down there people are telling me they're going to build right there I'd like to make a motion from Mr SL look into language need to do to approve I'll make a second on that one thank you John thank you Mr Sloan is
that something you can do you can okay we need to I want to say one thing too while he's working on that if any of y'all have any questions or concerns before y'all adopt that please come see me oh we won't adopt it till you tell us I you
have something you want we got to have someone we got to hold accountable what's [Laughter] wrong call roll please I have to S someone around your house come see you Miss
Barrow Miss Barrow yes okay uh Miss bford yes Mr chule yes Mr Haney yes and mayor Kelly yes very much so thank you Council I know we made a right decision is the last time that they were here isn't that
the time that they brought the uh water to the council and voted to increase at 10% no we voted to do the repairs to the to the system didn't we tell them that's what that was so you brought that up let
me talk on that so Mr n came and assessed our water system told us what it was worth gave us basically a grade on everything that we needed to fix everything we need to change what was bad in the system and what it was work he will be coming back um probably about
three weeks or so um to do the sewer assessment I asked him to come back and assess every man home in the city assess all the LI stations assess all the gravity so then he'll basically give you a grade of what our sewer infrastructure looks like um and so like I said these
impact fees also can be used to fix the man holes fix the sewer pipes we had 210 ft of one that collapsed because it D iron so these fees can be used to fix that infrastructure and improve it he will be coming back just let you know in about three weeks to give you another
presentation on what the sewer system looks like I think it's fair to say Mr SU that the money that we would rent generate from this new construction from from this new Levy would be used for the pre-existing pipes is that right yes
okay thank you okay Mr choel you have anything you like to talk about I thought you had a what I haven't got to that yet I was going to go fourth items from the mayor I got yeah okay we can discuss it
as item four um so we put we get these um we get these packages out about a week early now rather than being late they early and um so this one wasn't put on there uh in a timely manner it's my fault for
not getting it from him and and I hoped he was going to be here tonight but he you know Council huh jimy sitting directly in front of me sir oh I see I can't see him behind us hey Jim so uh um about 3 weeks ago we
received a letter from uh uh Chief Patterson telling us that he was no longer going to be the fire chief after the first of April I gave it to the clerk she put a copy in each of your boxes um replacing the fire chief is a very difficult job it's like replacing
the police chief it's also very hard trying to replace Mr somin would be very hard but I have an opportunity um to hire Mr Jim tally he was your code officer but prior to that that he spent 30 years with the pen City Fire
Department and I know him to be an outstanding man and I discuss this with him and he is interested in accepting the position as fire chief if we vote to hire him for that position and he would take care of the paid and the
volunteer uh firefighters he wouldn't necessarily take care of the corporate business but he'd take care of the uh fire uh management fire management I guess be the way to put it so um I asked him to be here tonight and I wanted to tell you guys that we have
this opportunity and I think um I don't know that we couldn't get a better person um Jim brings with him uh 30 years at the pen City Fire Department he was a battalion chief when he retired he was in charge of inspections and there's many things that he can do currently
that the outgoing Chief doesn't have time to do and um so uh is this a paid is this the paid it's a paid Chief but he said he' cover both both so in other words you wouldn't necessarily handle the corporate part of the volunteer fire
department but he'd handle the management of the staff when we're fighting fires and what have you Mr Patterson can I speak briefly I don't want you to molest lady's computer just come up here all right so I did put my letter in I don't
want people to think anything going on I know how this town runs with rumors and it's amazing um but the reason why I put my letter in is I want to raise my son um I have a full-time job I work 40 to 50 hours a week I'd love to raise my son when I get home I don't have the time that I did
when I took the position four years ago I now have a family and I'd like to raise them so there's no other reasons why I'm stepping down aside from the fact that I just want to be a dad and be present in my son's life and not worry about the fire department my ongoing job and everything so I don't want anyone to
say anything or rumors or anything like that I'm sure they will I'm sure they will be now you've said that but yes you just well on that I make a motion we we uh hire Mr Jimmy tally as our police our
part Chief okay got a first and a second any any conversation guys anything I was thinking maybe Mr CJ just buy a small fire hat for his son bring him to yeah auxiliary fireman auxiliary is that
child labor you callor roll please certainly Miss Barrow yes Miss bford yes Mr Chapel yes Mr Haney yes mayor Kelly very much yes thank you ma'am does anybody have anything You' like to discuss before we
adjourn I was surprised the meeting went as fast as it did tonight thank you everybody for coming and we'll see you in two weeks C good job