Thank you. Good evening everybody. Welcome to the city of Parker's council meeting. Um Mr. Reagan, would you be interested in doing the blessing for us tonight? Absolutely. Would you please stand?
Let us pray. Heavenly Father, as we convene for this meeting, we ask for your blessing on our discussions. May this time serve as a lesson in action, reminding us of the importance of collaboration and support. Help us to focus on our Christian life, reflecting on the values you have instilled in us.
In Jesus' name we pray. Amen. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and
justice for all. Please be seated. Madam clerk, will you please call the role? Mr. Miss Barah here. Miss Bterford here. Mr. Chapel here. Mr. Haney here. Mayor Kelly. Thank you. Yes, I'm here. And uh audience, as we always do, if there's anybody in the audience at this
time that would like to talk about something that's not on the agenda, please come to the podium, state your name and address for the record, and we'll hear what you have to say. Nobody. Okay. Well, we'll move right along. Uh first item is the approval of
the minutes for the 3rd of June. Make a motion to approve. Have a motion to approve. They second it. We have two seconds. So, we have a first and a second. Please, would you call the role, Madam Cler? Miss Barrow? Yes. Miss Bford? Yes.
Mr. Chapel? Yes. Mr. Haney? Yes. Mayor Kelly? Yes. Absolutely. Thank you. Um, item two is the resolution of 24 410 for the LMS plan. Mr. Sloan. Yes, sir. Mayor, this uh this resolution is uh
similar to the resolutions that were requested by the county for all the cities to enact. Um on the third, my understanding is on the 3 of June, the county uh approved the LMS plan and this basically accepts and
approves that plan uh for that Bay County approved. So correct. It is simply uh to put you in line with the other cities approving the same Bay County plan. Yes sir. For what it's worth council just for your edification the LMS is an important document that we
all follow every all the cities in the county and every year it has to be upgraded changed or uh make amendments to thereof. I had a lengthy conversation today with Mr. someone there was nothing in there that made a significant change to Parker other than the fact that the
county has to update it. LMS is a local mitigating strategy. It's important that we know this information uh so that in case we have to mostly after hurricane have to mitigate uh a a repair or whatever it may be a pipe or something
and and if we follow the LMS that's that's something that we would uh that we would use as a a a road to to pay for uh a way to get funding for different projects. So we need a first a second to vote on it. Make a motion to approve. We
have a motion to You got to read. I thought you did that already. A motion to read. That's right. Yeah. Okay. Second. Got first and second. Call a roll, please. Okay. Miss Farah. Yes. Miss Bterford? Yes. Mr. Chapel? Yes. Mr. Haney? Yes. Mayor Kelly? Yes. Resolution
number 2025-410, a resolution of the city of Parker, Florida, adopting the 2025 Bay County Local Mitigation Strategy Plan appealing all resolutions in conflict here with providing for severability and providing for an effective date.
Very good. Now you need a motion. Yeah. Motion to adopt. And do I have a first, Miss Haney? Yes. Very good, sir. We have a second. We have a second, Katie. And uh would you please call the role please? Madam Mr. Barrow? Yes. Miss
Bifford? Yes. Mr. Chapel? Yes. Mr. Haney? Yes. Mayor Kelly? Yes. Very much so. Okay. Item three is the CDBG policy. Is that you, Mr. Stlo? I think it is. Well, it it started with Mr. Summerland,
but I was advised that uh that city had to have a policy. Okay. Manual for federal awards. Uh we were ed with a draft. Uh I updated it and made it
worker specific and so the manual is being presented uh to you today. I don't know if Mr. Summerland has any comments on it. So we would just need a motion to adopt the policy manual. Correct. Anybody?
We have a motion. We have a motion. Do we have a second? Mr. Hy second. You call a roll, please, for the CD QB policy. Miss Barrow? Yes. Miss Bifford? Yes. Mr. Chapel? Yes. Mr. Haney? Yes. Mayor Kelly? Yes. Thank you,
councel. Um item four um is not for us to Do we present this, Mr. Summerland? We don't. Do we? He's This gentleman's here to present it. Um, it's a resolution 2025411 amp study presentation. Good evening
again, sir. Hey, good evening. It's good to see you again. You, too. I always know it's June because I see you once a year. It seems like it seems like that. Yes. I was going to say a lot of familiar faces. Um, my name is Ron Nally. I'm with Florida Rural Water Association. Um, tonight we are here. Well, I was going to say, uh, y'all are
so efficient. I tell you, I love sitting in meetings where y'all just knock it off like that. That's great. Um, a couple years ago I was sitting in the uh, audience doing the same thing except we were talking about water. Um, tonight we're going to talk a little bit about wastewater. Um, so tonight you have your
asset management plan in front of you. Um, you should have three documents. One is aund and plus document. Um, the second is about a 13page summary and the third is a resolution. Um, you'll be happy to know I'm not going to go over the 100page document with you. So, what
I am going to do is just touch quickly about 10 minutes or so on your 13-page summary. Um, so that's what I'll use in the meeting tonight. Uh, just a little bit about us. Uh, Florida Rural Water Association is a nonprofit agency. We help systems all over the state. Um, we
have about 45 employees. We have 2500 members roughly. We help the smallest of our systems, um, usually mobile home parks to our largest of systems, Tampa and some of those others. Um, so we cover the whole whole gamut of uh water
and wastewater operations, maintenance, engineering, you name it, we can do it. Um, or if we can't do it, we find somebody who can. So again, pleasure to be here with you tonight. Uh, about 15 years ago, the state decided that in order to take advantage of the state
revolving fund, you were going to have to have an asset management plan. A part of that requirement they knew would be a burden on the small and mediumsiz system. So they did three things. They formed three partnerships. One was with us to provide this asset management plan free of charge to you. So this doesn't
cost you a dime. Um and it allows you to take advantage of the interest rate reduction. Also allows you to take advantage of any grants that they may give you or that you may qualify for. So it's a good deal. Uh the second is Diamond Maps, which y'all already use. Um we are able to take all the
information we gather from the plan, transfer it over to Tony's group. Um they can use it right away. So it was with diamond maps to develop a computerized mapping system for small and mediumsiz systems. The third was to develop rev plan which is uh with raft
telis and they are probably the premier name of rate studies in the state and uh they developed this uh in conjunction with Florida rural water to help our small and mediumsiz systems. So again, that's how uh this came about and we're happy to present to you your plan for
the wastewater services. Uh tonight, if you'll just take a look at the summary again, that's the the shorter document. I'm just going to hit the tables, the highlights in the tables, um so you can follow along. I also try to cover some of the information so the
folks in the audience can sort of hear what we did. An asset management plan is exactly what it sounds like. um we come in and we take a look at all your wastewater assets. So we opened all the manholes, we looked at pumps, motors, your lift stations, dry wells, wet
wells, all your um electrical equipment. Uh did all of that and wrote a report. Um the result of that report is to see what's working, what's not working, and how much it's going to cost for you to maintain that system over the lifetime of those assets. And so that's what we're presenting with you uh to you
tonight. you'll see that you had about 1,500 assets um in your in your system. Um you'll see your buildings, your control valves, your dry wells. You had about 35 miles of sewer line. Um probably the biggest impact to
me was doing 589 manholes. Um opening each one of them, taking a look at and assessing those. Of course, we had help with the city staff that we certainly appreciate. What I appreciate most about coming to Parker is that your your staff actually helps me out. Um, and what's
amazing to me is when we find something that's wrong, they're already fixing it by the next week or the next time I'm here. So, that's always a a nice thing to see. Um, so you have a list of all your assets, the cost of those assets, the replacement cost, and um the percent that needs replacement.
Overall, the total replacement cost of your system is about $25 million. Again, this is a little bit on the low side because um while we take a look at the pump and the motor, we don't calculate the pad that it goes on, the cost to put the electric in, those kind of things. So, I always tell boards that this is a
low number, 25 million. Roughly about 5% of your wastewater system needed replacement and the cost to replace that was about $1.3 million. Now, if you don't remember anything from tonight's presentation, the one number that I would like you to remember is this next one, and that's your annual
replacement cost. This is always referred to as your magic number. It's $491,000. What that means is that every year you need to put aside $491,000 for your wastewater system. Um, and that's in order to replace that system
through the next 20 to 50 years. Um, so again, it sounds like a large chunk of money, but keep in mind that you already put some money aside for repair and replacement, so you can back that out. You also get grants. y'all are excellent in finding money and so you can back that out. So that's not a total. You
don't have to come up with $491,000 worth of cash. What you have to do is come up with something that equals that roughly. Um so as a board you would want to ask staff or you know tell us are we close to that $491,000. So again that's your magic number. Keep
that in mind. That's the replacement value that you need to put aside each year for your system for your wastewater system. As I said, there were about 1,500 um assets. And on this page, you'll see the asset conditions. Um it's similar to
a traffic light. Red is bad, means stop. Yellow is average. Orange is poor. Um black means it that it failed. So again, as I would suspect in your system, um being installed in the 1970s, you know, most everything is average. Um you do
have those pores. Those oranges are starting to creep in as you can see from the left hand side. So you want to pay attention to those. Um the other nice thing about coming to Parker is now we're in the middle of putting in liners for your your manholes. Um that's going to uh increase the age and the function
of that manhole for a number of years to come. So again, good projects that are going on. But again, know that as you go on, you know, your poor and failed assets are going to creep in and you just have to find a way to to help pay for those.
In the next page, you'll see your estimated useful life and the average service life remaining. Again, these are averages. Um, so you might have 589 manholes. Um, most of those are going to be in average condition, but you do have poor manholes and you do have failed manholes. Um, same thing with your
electrical components, your security equipment, your system valves, those control valves. Again, these are averages that I'm presenting to you tonight. You'll see again in the estimated useful life over 10 years is in green. So you're sort of good. But as you can see those yellows and oranges
are starting to creep in there. So that's the 0ero to 5 years remaining and 5 to 10 years remaining. Um what that really means to us is that as you see those start creeping up, you should ask your your staff, your public works director, you know, should we start setting aside money for these projects?
You know, if you're looking at the zero to five to five to 10, you want to be finding money. If it's zero to five or it already failed, you need to be finding it for this year. The next page is your asset risk and criticality. This is always a nice document that I like to show boards. Um,
imagine if you can, those are about 1,500 small dots, but because you have so many hydra, I mean, so many manholes, so many things that are large numbers, they show up as larger dots. So, you're not going to see, you know, 1500 small dots that you see there. This is nice
from a a budgets perspective. You'll see in the green um those are sort of low priority. The yellow is your medium priority, orange is medium high, and red is high. So, again, as a board, I would think every year when um you know, Tony
prints this off for you, you know, anything that's in that high priority category, y'all should have already set aside some money to help replace those assets. As you move the yellow to the orange, you're you're thinking more about are we putting those projects um in the capital improvement plan. You
know, is it uh are projects already geared up to take place or take care of those assets? Your critical assets. Again, we always find things the nature of the beast, so to speak, um that aren't operating as intended. Um again, this is sort of
short compared to some of the other cities that I've worked with. You'll see some drywall um poor dry wells. You'll see a couple of fail manholes which I think have already been repaired. So, good job there. Um there were about 76 poor manholes. A lot of those um were in the
section that you were lining. Uh so I know a lot of those have been been repaired at this point. Um I also know that y'all have sort of certain areas um you had a lot of hydrogen sulfide in those. Um so y'all will be working on
those and some bypass valves. So overall, a a great report for you. Um, level of service is a requirement that is included in your asset management plan, state statute requirement, and really that's goals and objectives. And I think y'all have already done a pretty good job about that, stating what your
goal is to provide, you know, a safe place for wastewater to go. Um, and then putting together goals and objectives of how to reach that. So that's really what what that requirement is. Your CIP is included in there. And again, this is just a a take off of uh what you've been presented in the I guess it was one or
two years ago, Tony. Is that about right? Um it's it's now about a couple years old. Um so you want to continually update that uh capital improvement plan. Um what I always suggest is a requirement of the asset management plan program is that you implement this asset
management plan. So, what you want to do is tie your implementation, your asset management plan updates into your budget process. So, I would recommend doing your AMP update, your CIP update, and then your budget final adoption of your budget. Um, that always seems to help
systems as they they move along with asset management programs. Um, forecasted capital requirements. Usually, we'll have two or three pages here of uh finance related information. um staff is going to be putting this
information together using RevP Plan. Um so a requirement is that you need to go ahead and finish Rev Plan uh the models and she I believe are going to the finance staff's going to present that to you as you do your budget. Um so we are always available to help if if you need
it um again to look over the models, but that section was sort of left out u because y'all are already using Rev Plan and are working on that. So, for people out in the audience, some key statistics. Uh 25 million in replacement cost of your wastewater. It
should say assets. Sorry about that. Um 5,700 per capita cost. About 95% of your assets are in fair or better condition, which is a good good percentage. Again, your magic number is about 491,000. And again, if you take anything away from
tonight, just please remember that. Um in conclusion, um you know, again, we are happy to work with you. We we uh we appreciate y'all. We appreciate the work that you all do. Um this is a priority action list. In about
two years, D, we've already had this discussion. D is going to sit down with you and ask, "What have you accomplished since you adopted this plan?" And this is the list they're going to go off of. So, you know, I always encourage staff to go ahead and hang this on the wall um
to go over it. Um, you know, I can quickly go over this if you'd like to. Again, it's about 20 or 30 different projects that need to be completed over a period of five to 10 years. D says you don't have to do them in order. You don't have to do them all of them or I'm sorry, you don't have to do all of them. You don't have to do them in order. Um,
but you have to do something. And so just keep that in mind as a board that over the years um you do have to do something as far as rates um as far as replacing your assets and as far as um getting some financial sustainability
around replacing those assets. So again, drinking from a fire hose, I know. Um but I did want to keep it short since y'all were moving right along. Um do y'all have any questions for me? A lot of information. I know. I have I have a question. Yes, sir. Should we
attach the summary to the to the resolution or should we attach the the 100page document? It's a 100page document. Yes, sir. Yes, sir. That's the that's what will be attached to the resolution. Okay. Right. Yes, sir. You'll need a motion to
read then a motion to adopt. Okay. Council, anybody would like to make a motion to read? Make a motion to read. We have a motion to read. Do we have a second? Second. We have a second. Madam, will you please call the role? Miss Farah? Yes. Miss Potterer? Yes. Mr. Chapel? Yes. Mr. Haney? Yes. Mayor
Kelly? Yes. Resolution number 2025-411, a resolution of the city of Parker approving the city of Parker wastewater asset management commission fiscal sustainability plan authorizing the mayor and public works director to take all actions necessary to effectuate the
intent of this resolution providing for an effective date. We need a motion. Motion to carry discussion. Yes, ma'am. Pat Fosk 1344 Stratford. Question is probably for you.
Um wastewater we're looking at 400,000 and change and I looked at the water system. We're looking at about 267,000 in change and that was a couple of years ago. What's the percentage increase? Is there a known increase of Yeah, this is
what it was two years ago, but I mean, we know what the water line over here on is going to cost. Do you have any guesstimate on that? Um, not a a recent guess. What I can tell you is that we've seen prices go skyhigh, especially on chemicals and on pipe, some of the stuff
that they're working on. So, I would say that it's probably a little bit higher. So, just looking at these figures, let's say 267 and Let's make it well 500. So about $800,000 a year whether we set it
aside or whether the city plans the projects and then looks for grants, looks for I don't want to say special assessments, but that's what we should be doing is planning that moving forward. That's the
total cost of your system. Thank you very much. Anybody else have anything like to bring up? We have a first and a second to adopt. Is that correct? I I first. Okay. We have a first. We
have a second to adopt. Oh, sorry. Number two. Okay. John, I thought we had a first and a second. You call a roll, please. Miss Barrow? Yes. Miss Bifford? Yes. Mr. Chapel? Yes. Mr. Haney? Yes. Mayor Kelly? Yes. I just want to say uh he was talking about how good you've all
done, but we have to give credit to Mr. Summerland and the staff for what they've done keeping up with this and taking care of I agree with you totally, Miss Bar. Every day I I they just amaze me what they're able to do and how much
money they save the city by the talent that we have on our staff. And um I know you you know I'm friends with Mr. so on. But he is an outstanding public works director and when I became the mayor, I was it was just pleasing to watch him
work his department. I do not have to worry about him. Um he just they just do the right thing every day. Mr. Nally came last time and gave us excellent guidance and we are making the necessary changes for the future so that we don't
get caught short. Uh he briefed me today that we do have a problem in one of the lift stations and we're going to take care of it. And um it's not many cities that have employees that can make a a below surface repair and we we have
that. We have those kind of people. So um anyway, that's it for the agenda. Ron, do you have anything you like to talk about? Well, you stole some thunder. I was going to congratulate our workers also that keeping the park parks
clean, keeping the fish pier clean. They do an outstanding job. I I don't know how many of you all go and look at these places, but the the city employees really have um Parker at heart and uh
they do my consideration, they do much more than what they're really required to do. Um, I was out there today watching them pour the concrete and uh, they did an excellent job, but our park is starting to look really beautiful and
um, I just hope people appreciate it once it gets completely done. Mr. Haney, you're up, sir. I just have a question for Mr. Summer. I'm I'm just going to assume that the findings by AM
were part of the issues that we had on 11th Street Lance. Was that some of their findings? The the study of the the storm water was there. Was that some of their findings?
The issues we found. I see. Okay. I'm just curious. The main failure we found there in figure out what's going on camera. I want to know why you planted them radishes over there.
Miss Barry, you're up. Not even answering it. Mr. When you put this on the wall, pick the easiest ones to Very good. Okay, I'm good. Okay, I just got a
couple things. Um, two or three council meetings ago, we talked about the animal control and I showed you guys some some documentation and we said we wanted to um uh have a com conversation with u the people from animal control. And I've got something
for you to be thinking about before they come. And I need to get a date from you guys. if we can sit here and think of a date, say, "Give us two or three weeks out, and then I will, we've had a conversation with the management there, but I want a date that we can call and
have them meet us here for uh a workshop as John suggested, and I think that's what we should do." So, looking at your calendar, what would be good for everybody? Is there a date during the week? Uh, it could be quite lengthy. I really don't think it's going to be beneficial. They pretty much go by big
county's uh animal control laws. They do. That's that's pretty much that's all they're going to do for us. Okay. All right. I have a Then that being said, we can still talk about it. Um we could go into making a code issues about creating
code enforcement issues versus loose animals. So I I wanted to tell you uh in in thinking about this um we currently pay about 9,000 a month just to have the dogs and wild animals picked up. I don't
think that included tigers or anything like that, but um we have the names and addresses of the people that that that um have their animals picked up. Um I haven't discussed this with Mr. Sloan, but why
aren't we adding that fine that we're currently having to pay to the citizens water bill that didn't look after that animal? That's a fantastic idea. So that the money would then come from the bill that they receive monthly and not from
the people of Parker who don't have an animal or a giraffe or a elephant. You know what I'm saying? I think that's that's just what I'm thinking and I thought what I would do is wait till they came. But what John says is true. They're going to follow the guidelines of animal control.
And um I don't know if we could make that stricter than it currently is. Probably not. But um Mr. Sloan, how what would we have to do in order to make it that the fine, let's say the fine was $150 to pick up the dog? Um, and they
have the person's name and address where the animal resides. We could add it to the water bill that um, Miss Purdue has in her BSA on her on her computer. Uh, what would we have to do to make that uh, a thing? I need to
look at that, mayor, because you're essentially transferring u a cost to a citizen, and I need to look at how we can do that. Okay. So, how do you what do you think about that, council? Have Mr. Sloan look at that
and and then we as a people wouldn't have to pay for those people that aren't responsible. I mean, I know you dog escape sometimes and maybe there's some latitude there, but um I think that when when someone gets dog bit, we're obligated as the elected officials to do
something about it. And I just think that we need to address this sooner than later. And this has been an ongoing problem for as long as I can remember with people getting dog bit. We built we built a dog cage over there for them to play in. Uh Sloan will look it up. We'll
make an ordinance or whatever. And if you guys think we should do this, I I feel like this is something we should do. Really, really, really thinking about this is something we should do. All right. And then I have one other thing and and again, this is something to think about, but I need an answer for
it pretty quick. Um, I've been been approached by the management and other businesses of the Pier 98 fishing pole uh club down there, fishing club. and they want to sponsor a Fourth of July
kingfish tournament at the uh park down there at Under the Oaks. Uh not Under the Oaks, by the pier. And uh they would uh it' be no expense to the city, but people would come in with their with their fish that day and they do a
weighin and they want to put a firework display down there and have vendors come out and um and uh give out food, snacks, whatever people do when they when they go to a a fishing tournament. Is that something that you think we should
consider or think about? And if you want to do that, it will be one year from this Fourth of July that they would do it. So people would come by boat or they would launch their boat or they would go wherever they went by boat, go kingfish fishing, weigh in at under the oaks at
at um or Gilbert and then they would have an event down there. Sounds fun. Does sound like fun. Sounds like something to do. You you can't bring a big 30 foot boat into to to Earl Gilbert Park. Maybe they could bring Well, they could park it off the edge of
the pier. And I guess they could use a smaller boat to go back and forth. I guess I I don't know what I was going to do. They approached me. I told them I would throw it out to you guys and that they would uh they do put 30 foot boats in there all the time. That boat may jammed up on the fourth. You know, it's
going to be unless you got a football field worth of parking to deal with. That's right. you might spin your wheels and get started. And I'm throwing it out to you guys. I agree with you, John. I I understand what you're saying. Um I've worked a couple of those uh bellfish
sermons from Yeah. down there and the parking will be a problem. Yeah. Um see, the thing is people are going to already be down there cooking on the grills. Some people get down there so early they want them to get a gazebo, you know. Yeah, they're fun. Tournament things are
fun there. They are fun and it put us on the map. And a free firework display at uh it's $1,000 a minute and they're willing to do a 25minute firework display at the end of the pier on Yeah. Down
there at the end. Yeah. They got a device that does it. Always had to put a barge in in order to do Yeah. barge. Yeah. So I mean it's up to you guys. just think about it and then anything that you may I'm surely they must have thought about
all the possibilities before they asked me to ask you. But anyway, I've asked you and then in in 14 days we can uh decide on what you want to do and I'll tell them then yes, no, maybe whatever we're going to do. I think it's a good
idea. But um we'd have to but see what Mr. Haney says is correct. We have to It's a lot of work for us too because if you trailer a 30foot fishing boat that's I watch them down there. I go down there with someone two or three
times a week and a truck and a trailer for a 30ft boat is about 50 feet long, 60 feet long. So I'm not sure whether that'd all fit. I don't and you know what are you going to do if a 100 people sign up to go out in the boat? I don't know where they would launch from. I
don't know. I don't know. Tell them to go to the Donaldson Point boat launch. Should I put that down? Donaldson Point Boat Landing. Well, what about the city? They just walk from boat to boat, couldn't they? Down there. What about the city's boat launch? Because they got
their parking. That is a city boat launch or a park. The one at Watson Bayou. You got that boat launch there and then they got all that parking across the street also. Yeah, they Yeah, because you But but the other thing to consider is where would they
tie up at to come in and weigh? Unless they came in and weighed or if they know what they're doing better than me. I I I don't know how to set this up. I don't. But they asked me to ask you, so I'm asking. Yes, ma'am. Why don't you ask them? Ask whom? 98. No, they're the ones
that ask me. Yeah, they're supposed to ask them more details. Yeah. Yeah. So, what we could do is we could say 14 days from today, they could be here to talk to us. That'd be better. And then that way I don't know the answers and it won't put me in the middle of asking. They could just answer the questions as
we go along. Instead of going back and forth, right? I'm thinking the boat's coming in that late in the afternoon and alcohol and fireworks. Yeah. It's going to be a hell of a time. John, you'll be there, won't you? Yes, sir. I will not. I will stay my butt at home. Sounds like Paul might be pretty busy that night.
Mr. Sloan, do you have anything, sir? No sir. Mr. Bundy, do you have anything you would like to talk about? Nothing. Who don't? You don't fish and drink at the same time? That's what I've been doing.
Why you don't catch any fish? I I want to tell everybody and is is Eric still in the room? Yeah. Yes, the uh being the mayor of the city of Parker is becoming this is my easiest first period of time
yet because all the departments are firing on all eight cylinders each. I ain't got to worry about the police no more. I have to worry about public works and evident and now we don't have to worry about the fire department. Everything's going just like it should. Um I'm so happy you said that everything
was good, Mr. finale because I was thinking to myself, Lord, we're going to have to sell fruit on the side of the road to pay this bill the time we get done. And I'm not just saying it cuz Summerland's in the room, but he does a good job for us every day. So does Baxley and so does now Higgins. He's
with us. Nobody works as hard as Miss Bundy. I've never seen anybody could turn out so much BS in my life. I'm playing with you, ladies and gentlemen. Thank you for coming tonight.