agenda may I call the meeting of the parsipany Troy Hills Board of Education to order on March 27th 2025 in compliance with chapter 231 Public Law 1975 entitled open public meetings act adequate notice of this meeting has been provided as specified
in the act in the following manner a meeting notice was published in the newspaper and on the district website on January 8th 2025 in addition the notice of the meeting was posted at the municipal building in the schools and a copy of the notice filed with the Township Clerk and transmitted to other
newspapers on March 18th 2025 The Daily Record The Star Ledger and parcion focus tap to parcion patch in the district website this regular public board meeting is being video recorded as per bylaw 168 the recordings of these
meetings will be available on our district website and our video on the Go YouTube channel we ask that you please refrain from using student or staff names in your statement professionalism is expected at all times may we have the roll call please Mrs Abraham here Mr
beros here Mr DeVito here Mrs mayor here Mr Rea here Mrs Chappelle here Dr Wright here Mr chafa here Mrs kogan here please stand for the pledge to the
flag i al to the flag of the United States of America and to the repblic for stands one nation under God indivisible with liberty and justice for all all right we have our student committee reports Emma you want to go
first good evening I'm Emma Gonzalez from parpan high school and I'm so excited to share this week's past events with you great job to our parpan high school gu and Dolls cast the musical was an amazing showing of the hard work our talented singers and dancers have put in
it was one of our biggest shows that our schools had and the success was amazing amazing great job to the cast pit and crew today our Spanish club had the fun activity of making chos and chocolate and everyone that participated had a great time additionally our music department and peers have left for their
Washington DC trip today they have sung with the Newark Charter School in Newark Delaware as a performance clinic for both the band and the choir not only do these trips Inspire our future musicians but allow them to grow and learn new techniques while being introduced to new peers and styles of music currently our
student council is working on preparing for our Powderpuff game which is Juniors versus seniors we are super excited to prepare and get to run such a fun event for all of our classmates alongside Powderpuff many of our clubs are prepared caring for red stock we are so excited to bring fun activities and
events to the community our school's also currently looking for our school representatives to go to girl State and boy State we are so thankful for this beautiful program that our school takes part in as a chance to have two lucky students participate and learn more about the United States government while making new connections additionally our
junior class is preparing both for next year and our Junior dance there are 24 spots open for our full year senior internship program and our junior class is so grateful for this opportunity furthermore our Junior and senior class are both preparing for their respective prompts with all of our Paran High
School sports we are off to such a great start first off congratulations to all of our winter athletes that received their All Conference Awards we're so proud of each and every one of them in order our sports are beginning their games first we have our boys tennis team with their first match tonight and our
boys lacrosse team with their first game tomorrow on the 28th our boys baseball game has their first game against Mountain Lakes on the 20 on the 31st and likewise our girls softball team and our girls lacrosse team have their first game on April 1st and lastly our track team has their first meet on April 7 We
wish all of the teams good luck thank you thank you good evening all let's get started with this month's wiing report starting off with the central student council updates the student council is currently preparing for their next event which will be the fall pep rally they're currently working on selecting a set of
entertaining games and making the script additionally students council is also working on Award nominations for the upcoming njasc spring conference being held at Six Flags moving on to other phhs events and updates here are some highlights from events and initiatives happening throughout phhs our Science
Olympia team recently showcased their incredible talents competing against the top 27 teams in New Jersey at middle sex College on March 11th after taking on 23 rigorous science and engineering challenges this secured a historic 10th Place finish s setting a new school and
District record a huge congratulations to them Junior Prom sign up paperwork is available to students J prom will be on April 25th moving on to the Arts our phhs b phhs band hosted the 25th Annual
njssa a excuse me 25th Annual njsm High School concert band festival and walked away with numerous honors their hard work and dedication continued to make the Viking Community proud if you have a sweet tooth you'll be excited to not that our consumer science class just wrapped up their latest round of the
Cupcake Wars be sure to check out the video of the competition on YouTube at par Hills TV the class of 2025 is hosting a t-shirt Quil fundraiser e-cards can be purchased for $25 with the $50 value with 100% of the proceeds going to the class of 2025 the latest
due date to place an order is April 25th phhs will participate in the reer for Life event on May 10th from 400 p.m. to 10: p.m. at phhs track students staff and community members are encouraged to join team team Viking Nation in support of the American Cancer Society all right
moving on to the phhs Athletics updates everyone who wants to stay updated on wiking sports scores achievements um and events should follow the par Hills Sports Instagram page at par Hills Athletics the following are the upcoming wiing games boys varsity golf will play hak Kong high school at Farmstead golf
and country club at 3:15 p.m. on March 27 today the varsity boys tennis team will face moris down high school at fing hoisen Middle School at 4 p.m. on March 27th the girls varsity lacrosse team will play hackstown high school at par Hills at 400 p.m. on March 28th and
that's going to be it for this month's wiing this one's this month's wking report thank you thank you both very much there's a lot going on at this schools do we have any questions for our students M Dr Wright uh do we have a date for red stock
yet I believe that red stock is scheduled for um May 24th but I'm not 100% sure I think it's like in thank you anybody else all right thank you very much
you and now we have our presentation Miss Charlene Peterson from New Jersey school boards the field service representative will be giving a presentation on the board of education self- evaluation and superintendent evaluation process good thank you so much it is my
pleasure to be here um and I always love listening to the students and it feels like between the churos and the chocolate and the Cupcake Wars that we missed a good opportunity right so just wanted to like you said I'm here to talk about both the evaluation processes and
the timing is perfect right because it's about time to get started on the superintendent's evaluation so I'm going to go through that first and then go into the board self- evaluation you Jersey school boards has completely redone the evaluation tool so I'm just kind of wanted to share with you what
that looks like sh my pointing you want to just you just want to click it for me then or you want a hard copy Char do you want a hard copy um the audience thank you so much
sure do you want me to just move forward if the slides aren't moving and just keep yeah go ahead and okay so um the can start out talking about you know the purpose of the evaluation as much as we know that it's required um we know that the evaluation of the superintendent is
really an opportunity for the board in the superintendent to really um kind of reflect on the year that they've had last year and really celebrate um the accomplishments good um and then be able to um you know kind of come together and
be able to you know talk about the goals talk about the work that took place um and then really you know the bottom line of all of this is about the students that we just heard from and being able to um do everything we can to improve the quality of Education that we make available to them so as we talk about
the superintendent evaluation you know sometimes we just think about it as you know here it is that time again but it's really a process that goes on throughout the entire year and there's a lot of parts to it starting with the calendar with training with goal setting so just
re whoops just recognizing um you know that it is more complex than just a one-time event um so wanted to you know also start um recognizing the fact that there are legal requirements with the superintendent's evaluation I know when
I was on the board I didn't realize how much of this was legally required until I got this job um so just you know to make you aware so it's required that the board has to evaluate the superintendent at least once a year has to be in writing the board and superintendent
should meet to discuss the findings the evaluation should be based on the goals and objectives of the district so that's why we always have um you know that those annual goal setting discussions um the responsibilities of the superintendent as described in the job description and then other such criteria
prescribed by the State Board of Ed and we'll um see what that looks like in just a minute um from the um regulation side of it the performance report has to be prepared by July 1st and that means the entire process has to be done so not
just the report but also the the sitdown conference um and so the evaluation should be prepared by the total membership of the a majority of the total membership of the board and include areas of strength areas needing Improvement areas for professional
growth um and then it should be tied back to our students um with the last piece of it being that summary conference sitdown meeting and that um is also here that it needs to include a majority of the total membership of the board a lot of times I know even when I
was on the board we didn't do it that way sometimes it was just a couple people that sat down with the superintendent not really realizing that here it is in statute and code that it's supposed to include um a majority of the total membership of the board and really from New Jersey school board's
perspective we really suggest that anyone who's not conflicted um should be part of that evaluation conference so um we know that um if a if any one of the board members and I know that that's the case here I have a relative employed in the district um
that the guidance we get from the school ethics commission is that you would be prohibited from participating in any and all issues related to the superintendent including the EV the evaluation of the superintendent's performance so essentially when a member is conflicted
um they have you know no more rights than any other member of the public so they really need to be you know completely removed from the process so I talked about the fact that you know the evaluation is due by July 1st and you know at one point boards used to say well like what happens if we
don't get it done by then like is there a board police what happens to us so a few years ago qac stepped in and said okay we'll take care of that um and assign six points then to um you know to the fact that the Board needs to complete that by July 1 and then also
importantly is the requirement that new board members need to be trained on this process um so that now is part of governance one um so that we make sure then that in addition to Opportunities like this to come and talk to the whole Board of making sure then that
individual board members receive that training and now that you know you have to complete your governance one within the first 90 days you know then we're sure then that you're able to have that training before it's time to start the superintendent EV valuation and you know when we talk
about you know the evalu valuation and having it completed by July 1st you know really that just doesn't happen by accident right so from the board's perspective we should be thinking about this almost right after reorg and kind of thinking about what are the steps we should you know have be putting a
calendar together and just kind of talking about or you know having a plan about how we're going to accomplish this work by July 1 so you know I mentioned the fact that the evaluation is essentially a process um and so it starts right in you know
that the year starts July 1st and that's typically when we have goal setting right or we have the the goals that um we're going to evaluate the superintendent and on and that's usually when that conversation takes place as sometime in the summer um and then throughout that process then we know
that we get updates um and continue to have conversations about this the process and the goals um you know until right up until the time to um take part in the evaluation so you know we had mentioned that the goals are legally you know we're part of what is legally
required um so it's again just an important opportunity for the board um to kind of help set the direction for the district right this is kind of our role of helping determine the what you know that we are identifying those three or four things that we think are so
important to move the district forward that we're going to hold the superintendent accountable by putting him in it in his his evaluation so again that's how we are um helping forward our governance role so one of the steps in the process
that we uh have started talking about and I can say not at many boards that I know of do it but it really is a good process to consider and that is to have a pre-conference before the evaluation starts before anyone starts um writing
it um and it really is the opportunity for the board and the superintendent to sit together and make sure that everyone gets their questions answered you know we know that board members come you know some are brand new some have been on the board in a while you're on different committees so not everyone has the same
experiences right going into the evaluation process so just talking about the value of having that conversation ahead of time making sure everyone's questions are answered making sure everyone has the understanding that they
need um in order to write an informed evaluation so you know one of the kind of the challenges particularly for new board members is you know you start on essentially the beginning of January right and the evaluation year has
started July 1st 6 months half of the evaluation year has passed already so one of the important ways then to make sure then that you have the information you need is to consider evidence the evidence that the superintendent would provide about what has been accomplished
so that with that evidence often times you are able to evaluate something that perhaps you you know didn't able weren't able to see yourself but the evidence is so strong that it is allows you to be able to participate you know in the
evaluation um so that's really then you know from the board's perspective where if we say you know that we stay out of the day-to-day operation of the district how do we know what things have been accomplished and how can we hold the superintendent accountable and evidence
is the way then that we would do that so as we look at um New Jersey school board's evaluation tool it kind of it has like kind of three progressions to it so the first one starts out just capturing individual input where the superintendent fills it
out individually and each board member who is not conflicted is able to fill it out individually and then that those individual inputs um New Jersey school boards compiles them into one Anonymous document and it kind of happens instantaneously like as soon as the
first board member is done we kind of start that compiled document and when the second one's done it adds that so that when the last board member is done the compiled document is done and ready for the board um so just you know I have
to manually set a flag in the system that says okay you know the board's done done um and then the a report is made available to the board president I mean it's tied to the board president's um username and password to be able to access that that document um and then
the last piece of it then is so we know that that compiled report reflects all of the opinions um we say that the superintendent similar to all of the other work that the board does the outcome is with the majority opinion and that then should also be the case for
the superintendent's evaluation so we also have a template that the state identifies as kind of the annual performance report then which is the superintendent's actual evaluation which then is the extraction from the compiled document of all the opinions to then the
board having a discussion using that to determine the majority opinion so the the tool has um two sections and we developed up together um with the the superintendent Association and it starts with you know the district
goals because the importance of them being part of the evaluation process and then there's also leadership standards and we used what used to be called the isick standards which are National Education leadership standards um there's 11 of those we kind Consolidated
them down to six because those standards are also used for other leadership positions so needed to extract those that are are relevant to the board evaluating the superintendent so when we talked about that that um the criteria prescribed by the State Board of Ed um
the New Jersey State Board of Ed did adopt these National leadership standards so that's you know how this follows then that adoption so in terms of utilizing the evaluation tool itself so it starts with your District census which is kind of
you your your roster um in our in our system so that we you know know who um to send the information to um and it's the process starts with the superintendent as the first one to log in um and then once the superintendent
completes his part he has a 48 hour notice then um in between there before the board gets access to to make any changes or as I had yesterday superintendent called say Charlene I hit I Hit N by mistake please don't send it
to the board in the next 48 hours because I'm not done yet so um so that can happen too um but but it does allow you know the superintendent that opportunity and then once those 48 hours is up um then it the link is automatically sent to the board memb so
you don't need to do anything to make that happen do one too far like I said it starts with the goals portion um and the so the superintendent um I said is the first one to log in um will input the district goals and then do a self
assessment for each one of the goals whether it's thought the goal was achieved achieved whether satisfactory progress was made or little or no progress was made um you know and one of the things we're also seeing kind of more multi-year goals so sometimes if this is only year one of a two-year goal
perhaps you know satisfactory progress is the best that we can accomplish that that time so sometimes we need to take that into into consideration the superintendent can then provide comments or there's that evidence then of what you know would like the board members to
consider um and has the opportunity to input that right in the tool so that while so that when the board member logs in and you're looking at this goal you are able to then just click on the evidence that the superintendent provided um for you then you know to
help make an informed evaluation so then when you as the board Member log in then you will be able to see the the the superintendent's rating the superintendent's evidence and then you'll be asked to provide your rating what do you think do you think the goal was achieved do you think satisfactory
progress was made or little or no progress was made and then you are asked to provide a comment to support your rating a lot of times I see board members kind of directing or writing these comments as if they're speaking to the superintendent but you're actually speaking to your fellow board members
and and helping them understand why you gave the rating that you did um so kind of take that into consideration and it really is helpful when the board has its sitdown conference to to kind of look at those comments and really understand um
you know kind of what one another was thinking okay so then the next part of it are the the six the six leadership standards here oops I don't know how it went to one more um with the six leadership standards and so you these
standards um really tried to capture the essence of the work that the super superintendent does because it's pretty much almost everything in the district and um you know just trying to make sure then that we have um captured all of that um wanted to kind of draw your
attention to the to the rating scale and also the last rating there of not observed and you know particularly for newer board members just wanted to you know give you the opportunity to evaluate in you know in places where you feel comfortable doing it but not having
to evaluate in places where you don't so not observed is not a positive it's not a negative it's just simply is saying I didn't have sufficient evidence to evaluate that so this is an example then of what one of the standards looks like so in
this case it's the first one um so there's just kind of an overall standard statement and then one of the things that we did when when we um redesigned this tool was um provided like a specific definition for what each rating means for that standard because what we
were finding is maybe two board members had the same you know opinion of the superintendent's performance but to one me member that meant exemplary and to the other one that meant proficient so trying to get the board members to kind of have more of a a a common understanding um again the
superintendent has the ability to provide links you know and so a lot of times it's usually like a link to like a Google doc or some like a folder then that has like all of the evidence related to that particular standard um and then while we are asking the board
to evaluate the overall performance of the standard rather than just having you go right to the bottom and evaluate the standard um there are indicators in there and it was you know intentional I guess to have the board members have to put an X or have to put a rating in each
one of the indicators so that we're sure that you gave this some thought you considered all of the different components of that evaluation before making an overall rating the system doesn't automatically fill in with that overall rating for the standard is
that's something that you know you will still need to do in and some of it is because things may be weighted differently like an indicator might be really important to your district and maybe not as important to another so you are the one that needs to be able to make that determination um and then you are also
able to provide a comment again for your fellow board members consideration for each one of the standards so then like I said then when that then when the board is done and it's ready to you know compile the report then the like I said the board president has access to we kind of
separate the report by the goals piece of it the standards piece of it and then that template that can be used then to you know complete the annual performance report so this is an example of what then that compiled report would look
like so if we look in this example eight members were eligible to participate in the superintendent evaluation um in this first goal here the superintendent rated it as achieved six board members agreed one board member thought satisfactory
progress was made and one thought little or no progress was made see the comments that the superintendent provided and then the asteris then are the board members comments so again it doesn't identify who made the comments but again just provides you with all of the
information that was submitted and then you can now see how you know how this would be helpful when the board would you know its discussion about the majority opinion this helps to make that clear um then the here's an example of
from a similar concept of what the standard compiled standard would look like kind of showing you know different um you know importantly being able to see that there um while there's an overall rating for the standard kind of some of the the differences and the
highlights in some of the indicators so that you know would be caused for conversation by the board um in terms of feedback that you would be providing to the superintendent so then then that last piece of it then is writing that annual performance report so we typically would
use that compiled document that has everyone's opinions from it and then typically then the board um would meet an executive session recognizing that the superintendent would always receive a aise notification um to talk about the majority opinion right so a lot of times
in a lot of board someone either the board president or their designate has D prepared a draft of kind of what that majority opinion document would look like it's a lot of times it's easier to start with a draft rather than just start with the Scrat you know from
scratch with a compilation and then kind of tweet the draft or have conversations about that um the important part is that everyone who is you know eligible has had the opportunity to provide input so the board then is able to come to a
consensus or agreement on the majority opinion and then with the last piece of it then you know being the the final outcome of that annual performance report so this is just a sample oops of what the template looks like um and
again just kind of showing you know for for cusac when when it's it's your time to ask you know this that um to demonstrate that you've completed the evaluation by July 1st this would be you know they usually just want this signature p page that shows the the
signatures and the date so um and then it also allows the board to evaluate the superintendent just on the goals um provide an overall rating um overall supporting remarks the same thing with the standards and then the
way that we kind of answered those areas of strength and areas where more growth is needed is by keeping it based on the standards that you know sometimes we would see board members evaluating or making comments on things that really weren't related to um the work that was
identified and the things that we told you know that that the superintendent was told you would be evaluated on so this is a way to help make sure that we stay focused on those areas that was was agreed upon um that the superintendent would be evaluated
on and then the last piece of it then or to this process then is that annual summary sitdown conference between the board with the majority of the total membership present um and again the superintendent would receive a rice notice and you know it's suggested that
the board share the um the performance report a couple days before that sitdown conference so the superintendent has the opportunity to look it over and I even have had a couple boards say to me that what they even do is have like either the president and vice president or a
couple people even sit down like instead of just handing it to them say you know we're going to sit down talk about it see if you have any questions so that when you sit down with the full board you're prepared to have a a meaningful discussion so and you know we talked about the
importance of well you know it's just required that a majority be there the importance of what I said uh everyone being there who can um is because this is the opportunity for the minority opinion to be heard you know if if when
we looked at that that goal summary and we saw that six people had agreed that the goal was achieved but one person thought that um you know only satisfactory progress was made and one thought little or no progress was made if I was one of those two people perhaps
my opinion did not find its way into that um majority opinion document that the superintendent received but this is my opportunity then to have my voice heard and say you know what well that well this is what that document reflects
I was expecting to see this or this um so this is your chance to do that and you never know when you're going to be the holder of that Minority opinion and have your chance so that's why we say we suggest that everyone who is able to be there
should so as we kind of look at an evaluation process oops did I go to maybe so this you know you talked about the importance of a a calendar um so it's you know suggested that you kind of
take that July one start date and work backwards and and then also try not to add any more meetings right already have enough as it is right so kind of say like when's our last meeting in June okay I think and I I think those are the actual dates from your calendar right so
I think so so June 17th is your last meeting so then you say okay then that's when we should have that sitdown conference with the superintendent that way you're sure that you are going to make the July 1 deadline okay well then then we the Next Step backing into that then is the board kind of having that um
you know that that sitdown session to determine the majority opinion and just kind of keep backing up through the steps then to help you identify then kind of when you need to get started to make sure then that you're able to meet that timeline and then as we kind of you know
kind of reflect on this process and say well you know what makes for a a meeting process is the fact that everyone has the the right to be heard right that the board um is able to come to a consensus on the majority opinion that the minority opinion has has the right to be
heard that we're working on kind of building that collaborative productive relationship really a partnership as well with the board and superintendent we're in compliance with statute and code and again the intent of all of this is a framework for Student Success so
just kind of bringing all those everything we do all the Pieces come back to our students so kind of considerations as we're thinking about this process is again you know we talked about the fact that it's a process right and it's not just a once a year thing um
again recognizing the fact that the evaluation year starts on July 1 a lot of times boards tend to focus on whatever is the latest and greatest thing that just happened and we see that tends to take up a you know a bigger space in the evaluation instead of you
know there there's a full years worth of performance to consider on the importance of updates the importance of evidence um and from the board's perspective you know making sure that if you are eligible to participate how important it is for you to participate
this really becomes a much more meaningful document and conversation um when everyone's voices are included and then the other part of it you know we talked a little bit about making sure that we keep the evaluation focus on the standards and on the goals you know I
had a a situation last year where a superintendent had reached out to me and said you know the goal was and I think it was like to do a demographic study and he's like I did everything the board asked he goes but then they rided me down because I didn't like the outcome like there was too many people that was says said that there was going to be too
many people moving in town and that wasn't what the board wanted to hear because we didn't have the space but said but what I was asked to do right was the demographic study so you know from the board's perspective we have to make sure that we're being fair to the the superintendent and evaluating on the
things that you know that we said that we were going to evaluate him on um so that before I move on to the board self- evaluation just wanted to see if anyone had any questions about the superintendent evaluation process okay also we'll leave I have some booklets here some of you probably
have the booklets already but for those of you that don't I'll leave them with Joanie then and surely I have two questions uh sure first hypothetically if a superintendent was retiring for the purpose of retire of uh retirement for the purpose of retirement or was leaving the district for that
purpose um qac doesn't excuse this process from being done correct no okay and the superintendent evaluation must start with the input of data from them before the board can do their part in
this tool yes in this tool okay great um we are just talking about potentially moving our board Board elections uh from November to April it would seem that an April election with potentially new board members would add a little bit more
stress or complexity to um completing the the CSA evaluation what's your been your experiences with boards that have April elections and how they kind of approach this versus a November election so I'll tell you what our recommendation is versus what my experience is right so
the recommendation would be that while we are held to the July 1 deadline that would be our recommendation to boards that have at April election to have the outgoing board complete the evaluation before the new board comes in um and it
just like you said you know just that timeline otherwise you're only here what a month or so or a couple you know before the process gets started I mean I even had a situation where a board that had the April election they had a number of few conflicted members then they got
some new members and in order to meet that legal requirement of majority of the board completing the evaluation the new members had to do it because the old board didn't do it before they left so it's you know so it's you want to make
this be meaningful and you want this to be able to provide you know the the the superintendent and the board kind of the conversations and the direction to help move the district forward and typically the outgoing board would be the best opportunity to do that so thank
you okay okay well then we'll move on to the board self- evaluation then like I said this is I'm not going to look anything like the last one so and I know that your board is good about filling it out every year um so hopefully you will um
enjoy seeing the new one here because the old one was the same way for a long time right so um so in this case the the ratings in the evaluation have changed to now match the rating scale of the superintendent's evaluation rather than having um different ones you know
thought it was helpful to have them align um so that's start number one um we also thought it it would is valuable for the board to be able to evaluate itself on its board goals so you know a
lot of times we set these goals and maybe we don't always hold ourselves accountable don't have the same conversations about the board goals that we do with the district goals so this then is an opportunity for the board you don't have to you can over you know you
can say no we don't have any or check um so in that case then similar to the way that the superintendent has to start that evaluation in this case the board president then has to start this evaluation and input the goals um and
then can provide any evidence link so that then when the rest of the board logs in the the goals are already there in the evidence for for you to evaluate from um and then in terms of the um so yeah
so I just kind of wanted to show you I guess so that this is then kind of a sample of um we were doing some testing so I think this was from the the test that we were doing of just kind of saying then what it would look like you would see you know when you logged in you would see each one of the goals that
the president put in you'd see that link to the evidence and then you would Mark again kind of this similar to the superintendent's evaluation whether the goal was achieved satisfactory progress was made or little or no progress was
made um and then last time there were nine different um performance areas that the board evaluated itself on so now there are six um and again we started out um using the work of school from national school board so that kind of we
did had some kind of like Professional Standards right again um to to model this after so that is kind of the and then we also looked at the tools from probably about 18 different states to kind of see what things that they were asking for and kind of took the best of
everything and um put it together in this tool so this then is what one of the standards then looks like so there's now like a standard statement and then what is different too is in the past there used to be two sections for each
standard used to say about the board and about you as the board member so now it just ask about the board trying to kind of you know continue to reinforce the point that we're a team the work that we do or the way that we make a difference
is you know how we um work together as a team um there is going to be one one section at the very end where you'll be able to evaluate yourself as a member but it's more about your contributions to the team um and in terms of the
comments in the past there were o like the ability to just provide any kind of an open-ended comment about anything related to that standard right and we got to see all kinds of things so again trying to help keep it more focused um
there you're asked kind of saying okay like what do you think the team's greatest strength is in this area and what do you think the team's greatest challenge or opportunity is in this area again really trying to keep it focused on the the work of the board
team um and then like I said so that's will be the case for each one of those six standards and then here are those sample of you know what the individual kind of evaluators are um so again just talk about how you are helping
contribute to the work of the team and then the last part of it then are those the overall reflective questions at the end again what do you consider to be the board's greatest strength that we can build from and what governance areas will we need to focus
on to further our work as an efficient board team so continuing to keep the focus on your work keep the focus on the work of the board team and you know continue to look at ways that we can further enhance our governance work um so there
are let's see uh you just wanted to kind of show you then the the the different reports then that are available through this um so there's three different reports here now so I'm just going to kind of take you through each one of them so the first one allows you so now
I guess instead of um Joanie and I having conversations about who finished it and who didn't didn't finished it right that you now will have the opportunity to to log in yourself and kind of see see the completion of um the the evaluation um so that you can kind of
you know self-monitor we'll we'll still be happy happy to help the board in whatever way but you also have this opportunity to self-monitor um this then you know the compilation report doesn't really look much different other than it you know
just has kind of the new ratings and you know just kind of the the comments now are split between strengths um and challenges and opportunities um here's the kind of what the board goals so there's each one of the goals and then what the board's ratings were for the goals and then this
is a new report it's a chart that kind of summarizes it allows you to kind of see at a glance for each one of the six standards like how how did we say we did how many of us thought this how many of us thought we do it this way um so that it you know very quickly p points out
areas that the board does well and areas where the board might want to put more focus and attention on and then the the last chart is kind of the same one that has been in there but always thought that it was helpful to be able to compare how you did last
year in each one of those six standards versus how you did this year so that the board can you know continue to monitor its progress in growth so that was it for the board self- evaluation and I think you they have a copy of the whole
thing right yeah so like what each one of what's included in each one of those six standards so that before you log on to to do it for the first time you have the chance to you know read over first what you're going to be evaluated on
so any questions about the board self evaluation I think it's I think this is very more effective than how it's been done in the past I really think it holds the board as all accountable accountable more than individuals and I think that's
pretty that's a good Focus good since this one is new will will the comparative report actually have last year's information in it so this first year there won't be a comparison correct anybody else Charlene I just
wanted to say congratulations on your retirement than you know and you've been great wonderful we're happy to wish you the best in your retirement thank you hopefully we'll get to see you maybe one more time before say just say yeah we may we may be back one more time so
yeah okay anything else thank you so much thank you it's my pleasure do you need the thank oh [Applause] all right so we will move on is there any correspondence to come before the board no there's
not um we're up to unfinished business I know I put the budget on there I just wanted to make sure that you know we recognize that this is our time to be asking any questions um and obviously you don't need to do it only at a board meeting you are welcome to compile your
questions and either ask for a meeting or you know submit your questions but this is our chance um we can't increase the budget at all but we can rearrange Lines within it if we see things that can have you know any adjustments in
them so um and then I also wanted to clarify something that I said at the last meeting regarding the budget and the revenue sources the 2% property tax levy cap is the maximum increase that we're allowed before presenting any
additional increase for a public vote and there's now a process for a separate process available to ask the taxpayers for additional revenue for the schools for specific purposes um and this process is something that the district and the
board is going to be discussing over the next few months because I think we all know the current Revenue forecasts are just not sustainable for the type of education that you know our community expects so I just want to put it out there that you know we're going to have
ongoing discussions about how to not be in the same place next year at the same time so and does anybody have any questions they want about the budget um and the only other thing I wanted to say that even though you know our Administration has obviously worked very
hard on this um budget if anybody in the public if you speak to anybody who thinks they have suggestions or you know ideas or something that you know ways get more money waste things that we don't really need to spend money on the administration is open to suggestions so
this is the time that anybody you know can bring up their ideas so thank you very much that was my only unfinished business does anybody else have an unfinished business Mr baros thank you m president just quick
question do we have any updates on the current negotiation with the mayor's office or the town is relating to the pilots and any type of compensation to the district at this point in time I'm not sure if our committee is
going to speak of it at the ad hoc or you want to take it now yeah I I I I'll I'll cover it will we do the ad hoc committee okay which I think is next anyways so any other unfinished business okay so now we're up to
committee and leaon reports we want to start at that end of the table we'll work our way around Mr deito okay thank you Mrs kogan um so buildings and grounds met this uh earlier this evening in attendance for myself Mr
baros Dr Wright M Cogan Mr Desco Dr Suter and Mr benos um so we discussed the um phhs cafeteria line serving renovation um district has ordered all the equipment um the bid for construction is on the um
on the agenda tonight for approval in the addendum um the lowest bidder did not submit all the paperwork on time or it was proper paperwork so the district is Waring to the next lowest bidder um in regards to mount Tor and Littleton there's roof placements for that that
are uh being planned their uh projects are set to start when schools ends in June and they're expected to be finished by the end of the summer um the there was a discussion about qac did the facility walkthroughs mrco took the county ba through the
three of the district schools Northville brookln and PHS and the county ba was impressed with by the schools and said they looked great all paperwork in each school was in order and lastly we had a discussion about the uh antenna that was going to go into little Littleton um
there's still some discussion on that in that um looking for FCC approval in order to change the the amplification of this for the so that's still kind of in discussion so there's no final decision on that and that is buildings and
grounds any questions for Mr toito Right Dr Wright I don't know that you have a report Mr Chapelle thank you very much uh so I have two to report on one is the communications committee uh we
met on the 24th of March attending were president kogan vice president chafo myself and Joanie um we had our Incredible video on the go producer Brian satch with us to give us an update um and there was quite a few on there
you can see the list in front of you as just a few I'll highlight uh so uh the great news is that our video on the go programs have had over almost 8,000 views in the last month um and that includes uh over 400 views of the budget
presentation so it's a great uh people are paying attention watching the videos that we're posting out there so it's great news news um and then uh there are some other great Productions that have been published including beyond the bell podcast we posted our
17th uh who who would have thought we'd have so many hit that like button I know I know seriously my future in podcasting D straight so so uh uh the 17th one was focused on
our stem Pathways um and there are more to come we're in the process of planning what they're going to be uh so more to come on that uh there are two spotlights that are in the works first uh the stemway uh sorry the stem Pathways
impact showcase um so uh people uh the people might remember that the uh show the stem sorry the stem pathway program involves a special project and so there's a presentation that they go through um and Brian has reached out to
see if there's a way that we can and develop a way to Showcase what they have worked on and for those that want to pursue funding for their ideas this hopefully will be a channel for them to do that so it's a good pathway um and then the second Spotlight is around our staff um it has come to light that we
have got some incredibly talented and gifted staff so being able to highlight the diverse and unique talents that they all have is going to be something that we benefit um not only our staff members but hopefully Inspire and motivate our students so uh hopefully we'll be seeing
those come to light soon uh and then the last one I'll highlight will be the uh that the that Brian started a AV club at PHS and is in the process of training students on the sound and light in order to facilitate that so all great
achievements um lots of other things again on there being planned uh so uh kudos to uh Mr satch in organizing all of that uh it's been it's a great effort um but takes a lot of time to do that so thank you very much uh a couple other things to highlight um
he has um definitely thinking outside the box trying to identify some Revenue generating opportunities um so just as president kogan mentioned ideas for Revenue generating uh can come from anywhere and Mr satch is uh definitely coming up with a very long list of ideas
um so working on that uh and that was it from Mr satch uh the other things to highlight uh that uh just a reminder to everyone that our budget information is back uh but goes all the way back to 2012 2013 on it's available on our site
um if you just go on there and search for the word budget you'll come up with the whole list of them um and then uh we did discuss trying to uh bring to the Forefront the budget presentation on our homepage uh so we will see that soon um we are going to roll off the
kindergarten registration and then post that budget presentation right on our home page so it's super easy for people to find does anybody have any questions hello so um first off was about the putting the budget
presentation on the homepage so if you look at the homepage now the top item is the superintendent search and then right after that is kindergarten registration they roll off by date the next there's four currently up there the last two are from November so what's going to roll
off is the oldest one and it should go back to the top no no because we pin them we Canin what we to stay okay so those stay there stay there all the time okay so you can't pin more than two can
only two okay that explains it doesn't doesn't show when you're looking at it you know from other side of it it looks like okay um addition just another question about the the um budget presentation View that was for the that was for um Dr Sutter's the podcast one
right that was 4 inter viws no the the actual budget presentation from the board meeting of me correct so the 313 board meeting correct uh your numbers are off a little bit it's a little over 300 not 400 oh mant come on really bringing me
down you know sorry Bob that's right okay thank you that's funny all right mral do you have the other so the other committee uh was the finance uh committee we met on March 26 attending were president kogan vice
president chafo uh Mr rehea myself uh Mrs tadesco and Mrs BOS uh there were three main points on the agenda that we discussed first was the pomptonian renewal um overall um we we have received their renewal information and
overall for the past two years it's a overall increase of less than 2% which is quite an achievement quite honestly given especially the state of different costs involved so I'm very grateful for that uh and just highlighting that the food service sales uh are $100,000 more
than this time last year um based upon some of the changes that we were able to incorporate um so great effort there and great results a second point is around uh our substitute Services uh some of you uh might remember that the uh substitute
Services uh we've reached our limit on the renewals so we do have to go out for RFP uh so we are going out we're preparing the advertisement that will go out in early April and the goal is to award a contract by the first meeting in
May third point was the uh tentative budget approval uh we are onethird of the way there we've got two more parts to go so the financial portion has been approved by the county and the county superintendent still needs to review and approve the curriculum and instruction
piece any questions on finance yes um for ESS they it can't automatically be renewed but they can um try to that's correct they can submit an RFP okay thank you yes yeah just a quick question someone
explain what the review that County Superintendent need to do for the curriculum instruction piece the budget I little confused on that we tie in um what we have in the budget in our program and on our finance lines with things that we're doing in the
curriculum so um Dennis and Bob both wrote um very nice like passages about all the different programs that we have in the school and we tie it into the lines they read it make sure that we are actually doing what we're supposed to do
with the standards and everything so that's how it that's what they look at you're welcome okay that's me okay Mr Bears I think you have policies on the on the agenda but no meeting
right yeah we had no meeting okay all right Mr Ray I don't think you have I have one the on sure um last week was supposed to be the palal meeting and it was canell uh and it was rescheduled for tonight which obviously I'm not there
but uh I just want to point out a few events coming up for anyone who might have some interest in attending next week Friday April 4th at 7:30 there is a professional wrestling event at the at the pal and uh looks like a pretty good
uh cast of characters that will be attending and there'll be a special appearance by the Killer Bees and uh on April 1st this coming on April Fool's Day there will be a blood drive at the at the palal from 8 :30 to
2:30 and if you cannot make it on April 1st there will be another one on June 5th and in addition there are a variety of different clinics which you can go to the palal website and get some more information on um but uh those there was
a registration uh in the first half of April ending April 17th so uh anyone who's interested can look on the website and there are a variety of different AC ities thank you thank you this
Abraham you don't have one Mrs mayor thank you uh Human Resources I met on February 25th president were myself Mrs Abraham Dr Wright president Hogan M doc
Mr Ricker Dr Setter and Mrs BOS um we went over the salary rates for the non-affiliated and um for miscellaneous employees both budgeted for 3% we went over the abstracts for the non-renewed um as well as the abstracts
for the um non tenured who are gaining tenure um we reviewed the transfer list um which is um from building the transfer list is building to building you know it's a it's a complete switch
okay so we went over that and then we went over the change of assignment list which is different that's within the building okay there's there's a difference and both those um will be placed on the April 10th bulletin and sent to the Pres ptha president on March
20th um we reviewed the kindergarten enrollment and Staffing we discussed the girls basketball coach at PHS um there's very low enrollment expected for next year so um they're discussing going to njs I AA
for a co-op to merge those two teams and that's the report for human resources any questions all right do you have anything else um I do have a couple of things uh yesterday I was pres oh
wait that's coming up never mind that um I always Jump Ahead um uh the uh committee met with um Kathleen helaa I always say her name wrong um about the uh candidates that she had gotten the
applications for um she gave us the all the information on all of the candidates and you know and she sent us an email that had you know a little narrative a little all of their stuff like their
letter their credentials and everything and then she gave us a packet that was a narrative more about what she discussed with the candidates um we narrowed it down um from a big pool to a smaller pool we all kind of the consensus was
for these whatever however many we picked um we'll be meeting next week on April 3rd for the first round and April 4th for the second round well round one for all the
candidates right right so that that was it it was a good meeting I mean we had some really good prospects uh we discussed them and I thought I thought it was well done I think she really did a good job getting that material to us and it was very easy to
find and that's all I have okay Mr chaa just a comment on the process I think it's going really really well very impressed with um our consultant and what she's done so far with Community hour to survey providing data to the board um you know we had dozens of
applicants and um I think we will have some highly qualified individuals to interview so while I am still upset that you're leaving um I I am comforted by the fact I think we'll have very good selection of candidates to to choose from as we go through this three uh
three-phase interview process do you want to apply again I have no doubt that this Bor will select somebody that's going to be excellent so good luck so I'll start off with critical issues we met on March 18th president were myself Mrs Abraham Mrs Chapelle
president kogan Mrs benos um a large part it would discuss was covered by Charlene today which was the CSA evaluation and the board self- evaluation and the board self evaluation will beun on April 7th 2025 and close on
April 30th 2025 um the superintendent evaluation we we will uh do in its entirety as it is a qac requirement however I think the uh the the evaluation to Dr Suter will be uh
more of a narrative than a you know full uh goal setting looking forward because it's kind of kind of your uh swansong uh evaluation so we'll do a very good job at that and Mrs Abraham is going to oversee that uh that process for
both um due diligence questions for the Committees are updated they are in a shared Google doc so please reference that for your particular committees uh we are going to meet a an additional time on April 8th uh just
because we have so much going on so we didn't want to wait another month before our next meeting we are looking at um the board governance document which I'm going to um try to get into a final draft for the board to consider and then Mrs Chappelle is looking at the pros and
cons for moving the board election uh from November to April ail uh there was a question I received from a board member about that um sort of why you know what's the impetus to do this and just as a reminder to board members who may not be
aware or forgotten or didn't know U boards the majority the boards of New Jersey over 400 move their Board elections from April to November because if they did that they no longer had to put their base 2% budget up for a public vote they just they were allowed to pass
their budget without a public vote that's no longer the case and Boards can now move those elections um back to April without having a vote on the on the 2% uh tax levy budget there are some advantages to that um voting in April you don't have the the noise of uh the
national or Statewide election so you have individuals who theoretically are more knowledgeable about District issues as opposed to just a b broad swath of the public who are coming out to vote and sometimes by the time they get to the board of ed folks you know on the bottom right hand corner of the ballot
they they are probably you know fatigued um and I think it makes it easier for a separate spending proposal or referendum um if we're looking at educating people uh at a time when there's only one uh one vote going on
there are disadvantages to it the board will have to pay the costs of that election um and in the transition your current board member terms are shortened so that's that's never a fun but it is what it is any questions on CI
uh Matt thank you Mr jaffo um first off I want to just about the governance um I seem to recall there was extensive discussion about that same governance document um at the end of
2023 I don't recall ever seeing the minutes from that critical issues meeting I know it's going back ways but I remember there was you know significant discussion about that so I don't if we've come across those minutes and be able to kind of incorporate some of that cuz I seem to recall that the document which we received back in
January was like four pages and it was edited down to almost two so all those edits I don't know where they went because I'm looking at this current document that we received in January and it looked like it was hadn't been touched and it was basically a carbon copy of Long Hill Township whereas even
the last page where it spoke about the pledge it had their lill Township's uh bylaw numbers on the back so I'm wondering where where where some of this came from um as to the the board moving the Board elections um I I just
concerned about as far as bring when it comes to the discussion of of the turnout um currently East Anover already had moved their elections to April right and the past two April elections uh their turnout was like
three two to 3% of the registered voters in the town now granted East stand over is a small Town than ours significantly and and they're and they're a K8 District so it's a different Dynamic of course but that's something to consider as far as are we disenfranchising some voters being able to not show up this
year's April election falls on the 15th or is it yeah the 15th well that's right in the middle of our spring break right now if if it we were having it so we be have to change around the calendar and beware of wary of that if we did so I think that's something to also to consider when when it's discussed again
thank you thank uh thanks Matt uh you know regarding the um the December 20th 2023 board meeting U sorry critical issues meeting I went back and looked at I was not on the board then but I did go back and look at records that are available um on the
board doc site I could not find minutes I spoke to Mrs benos um it does not appear the chair of of the committee at the time submitted minutes so it doesn't doesn't seem like there are minutes for that uh for that critical issues meeting um the edited draft Yeah the edited
draft is there uh there's some recollection that there was a two-page draft that was prepared the only one I've seen was a three-page draft but we'll um we'll rework the document I think there was some good information at uh Morris County School boards meeting
that we'll try to incorporate it into it and um it'll be up to the board whether they want to adopt the governance document or not and if if the board does you know individual I don't I don't presume will be a a signed Pledge on the the this document um so you don't have
to you know sign acknowledgement but um we you know like every committee we'll juste present our findings to the board for consideration and a vote and if the majority wants to go one way or the other that'll be the direction uh and the same for the you know the moving the election moving the election from
November to April we we'll present um our findings give us give our best estimate of the the merits uh and demerits of of doing that we certainly seek legal council's opinion on that we've already sought uh Mrs Peterson's uh advice and comments on that and we'll present that that to the board and again
it'll be the board's decision which way to go um Mrs um the original document you had made a lot of edits to the document I remember I did in 2022 actually yeah so there was something um based going on
what you said about Charlene's presentation that's a big problem if you have people who are new to the board in April and you have to do the you know the evaluation that's really tough and if you have to get it done before the
old board goes out I think that's really going to be a problem that's just my opinion I think that's going to create some kind of confusion yeah I think we we'll put that as a you know one of the cons of of moving is sure enough yep for got it Matt yeah to that point I think
you just had to try and complete it by like end of April I I assume when do they get sworn in if they're elected in April is it May 1st do we know there is there is statutory code that that says within so many days I don't know that off hand so it's usually within 90 90
days of the election so they would be like what June or not July start in July really okay so then they're starting when then so then that's no it has to be Beyond I'm guessing they're starting in May if there's because what she said there was she had a board that did it
you have to do it within 90 but I think you I vot are certified this board had it we were seeding people in May probably May 15th I'm guessing or something start of the day I I have to
go back and look so you just have to push back the the eval a bit further back and you're starting it in December for to be done by May or something like that or you know Ju July uh April 30th something like that yeah but that
doesn't give a whole year for anybody to be evaluated ever well after one year then it turns into it go through it's shifted start July 1 yeah it's a big consideration we need
to to work that out yeah absolutely absolutely it's an issue I I I would consider an issue sure thank you um I just wanted to mention that I as I recall I think the last critical issue meeting that we had in 2023 might have been November I think
the last one got canceled oh okay it was on the calendar yeah I think it might have gotten canceled um but I am still digging around to see what I can find about those notes and I'll be happy to provide what I find definitely appreciate that um and on top uh just to
talk about the April elections I guess uh one of the concerns that I had was um one I mentioned in the committee meeting was um holidays and um in November we're right before the holiday season I mean the only thing that's passed is Halloween but um I just wonder about the
mindset you know and people having their already in an election mindset with either a state election or a national election um it I guess it depends on who you ask uh whether they're more inclined to come Vote or less um the other thing
I wanted to mention was if you have an outgoing several members of the board for an April election would they be very motivated to give a very good evaluation meaning not not good but meaning a very thorough evaluation and not just kind of wing it because they know they're on
their way out and um I just want to make sure that if they were to be forced to complete something in a different timeline that they give it their all and not just kind of you know just half it um because they're yeah um that's just
wanted to make that point thank you I think it's an excellent point yep Mrs chel I was just going to add thank you very much all for your thoughts on this I will capture it in that pros and cons document and of course um we will circulate that so that everyone has the opportunity to add
anything that I may have missed and as M vice president chafo has said uh we will talk about that as a group to make that final decision thanks uh ad hoc uh developments update there was no ad hoc committee meeting but um I did want to provide some
information to the board um to Mr bios's question about a month ago I did speak with the mayor regarding um his thoughts on what form Aid to the district from uh pilot developments might take and we talked
about a couple of different options but I think the easiest one the the one that would quantify any Aid if the township chooses to do that which they which they're they're not required to do that uh would be a directed payment to to the
board so I know he is doing some Financial modeling on the residential uh pilot projects uh don't have any specific data for that but they are uh they are working on that I did ask uh the district to let let us know how many
new students are enrolled not just from Pilot um residential developments but from all that are coming online so far we have 26 students enrolled from a park uh 1515 is set to open at the end of March uh no students have yet enrolled
but we do have registrations from 1515 correct yep and the the Administration has has been along with the board thinking about this um we have added classrooms to Littleton the first phase of that will
open in September six classrooms to absorb additional enrollment uh there will be some classes moved from East Lake and Lake parcion to Littleton uh to make room at those schools for incoming students the administration will determine which sections will
move um States admissions for the second phase of littl tender being worked on The Architects will be submitting plans uh in that paperwork to the state in April and obviously transportation to ensure we have appropriate bus routes any questions on that yes
sir so because there might be some confusion many of of us received a text message today and I know it was uh it's propaganda
but it's confusing and it says that I just want to make sure I got it and I can read it precisely uh mayor James Jamie barberio finalizing an agreement with the Board of Education to ocate funds from the
state mandated new developments in town towards improving local schools and of course then there's a a followup which is part of the propaganda but the bottom line is is that when I saw it it was kind of like we are so you know just as
a more of a FYI that that is now out there to the public so any any idea who that came from is it just an anonymous text it's a uh let me see here hang on it's a it is a I'm sorry I just lost
to hang on one second here this is uh it looks like it's a polling service or something like that so somebody must have developed these questions uh I'm guessing based on my simple history on this but it was sent
out uh based on my understanding to over 20,000 uh residents in panure on that only because it was mentioned at the Town council meeting that uh there is a expenditure of
$65,000 for a PR firm and I'm wondering if they're doing some market research polling research and maybe just putting out some feelers that's a conjecture but that's uh didn't just come out of nowhere
so I'm just putting two and two together but yeah I received two text messages um P you know po polling messages regarding the mor race not that one particularly uh one was who you know who would you vote for and you know a
selection uh and the other was definitely anti- one candidate but yeah I didn't receive that text message but isn't that what you said that the mayor is going to be meeting with you to allocate some kind of
funding that's not like news right you said that when you gave your report so what what is that that's nothing that didn't know I we're finalizing an agreement that I that's correct I think that might be a stress correct yeah that that requires board
approval for any any thing you know that would be agreed upon okay Mr okay this kind of Segways into a point I should have made up communications and I apologize so I I brought this up to to miss benos
actually the the precip patch published an article I don't go details uh about our budget presentation they weren't in attendance here because they weren't able to they were able to site you Dr Suter but they said
mentioned at one point a board member said and they never said the board member's name which I thought was kind of odd but they go through the parts of the budget that only kind of were high level highlights but they didn't kind of get into the idea of the the headline was 14 staff positions to be cut okay
now we were we all were informed of what those cuts meant and how they were meant but you look at a headline there they just think we're just out out firing 14 staff no that's not how it's working so I I think there's an opportunity here to try and state The Narrative of we know
our what our budget is and what what kind of struggles we're we had this year with this budget into the same thing of what we're trying to do here with these with these agreements so I just hope with that maybe Communications meets next time they kind of come to some sort of something we can put out there about
the budget like I was saying about having the Pres budget presentation on the website at least to say here's what it is this is what it really means don't you know there's misinformation getting out there just like you Mr bario said that's misinformation let's get our facts out
there from us if we can that's just my opinion thank you well I think that's what we're trying to do by putting the actual presentation on the website um is to get the you know because I do think there's a lot of context that was done in the um
actual present not just the PowerPoint so you know people need to listen to the presentation to get the context of you know exactly what's going on um Mrs Abraham I just had one comment um kind of going along that route I was just
wondering if a little blurb would help kind of drive that for them to watch the entire presentation um kind of spur that interest a little bit I don't know if you know I think budget I mean I think once you tell people it's the budget presentation either going to want to watch it or they're not going to want to
watch yeah that's true it's true people will but I just always wonder like a little blurb is hurtful or a good idea or not but that's up to the communications committee so thank you anybody else we're good um yeah
thanks for everybody for those committee and leas and reports I was able to attend Mama Mia and Guys and Dolls uh and they were definitely both wonderful performances and really showcase the talent in our district um I know Mrs mayor also attended and
enjoyed them as did her grandchildren right did yes um Mrs mayor Al and I also attended the an Interfaith ifar dinner on Sunday the 16th it was nice to hear from the different Community leaders and Faith organizations about the
commonalities we all share which is pretty much the whole theme of that night and then the state school board's legislative committee met on Saturday the 15th the majority of the discuss question was around the state budget the school funding formula and recent
educational educational related proposed laws and all of that material is in our board packets if anybody wants to go through all of that um with there are there any questions we also did you go to see Guys and Dolls I did see the Guys
and Dolls and Dolls it was very good very good excellent yep very good um all right did we hit all the L oning committee reports okay now we're on to regular and executive sessions 1 and two of March
13th 2025 and the executive minutes it's also says of March 25th so uh can we have a motion for the approval of the minutes Dr Wright and Mr deito roll
call Mrs Abraham yes Mr baros yes yes on the executive s executive Session One abstain on number two yes to everything else Mr Mr V I'm sorry Mr yes Mrs mayor
yes Mr Rea yes Mrs Chapelle abstain on the March 13th minutes and yes on March 25th Dr Wright yes Mr chaa yes Mrs kogan yes and now it's the superintendent's bullon number 15 Dr Suter thank you
president kogan good evening everyone on March 11 2025 at MX County College The parpan Hills High School Science Olympiad team competed amongst the top 27 teams in New Jersey in 23 science and engineering
challenges to place 10th overall this is both a school and District record high for Pary congratulations to the phhs Science Olympiad team for their outstanding success as Miss mayor will mention uh the district hosted the county superintendent and her staff yesterday
for a cusac visit for those of you who are unaware qac stands for equality single accountability Continuum and is the Department of education's monitoring system for school districts qac is a single comprehensive accountability system that consolidates and
incorporates the monitoring require requirements of applicable state laws and programs and complement ferally required improvements the system focuses on monitoring and evaluating school districts in five key components that based on Research have been identified
to be key factors in effective school districts those components are instruction and programming fiscal governance operation and Personnel I want to thank Joanie Dennis Todd Keith and Nancy and Jeanie for their hard work
and effort during this process from the feedback I received from the county office I think the district did very well finally Mrs caravana our coordinating superviser of K12 Visual Arts is excited to invite everyone to the Lakeland Hills Family YMCA to see
the incredible artwork created by students from Paran Hills High School their pieces will be featured in our community art gallery providing a wonderful opportunity to celebrate their talent and creativity the exhibit showcases dances of the Muse and Mrs caravano would love for you to experience firsthand the artistic
achievements of our students the gallery opening reception will be Friday April 4th at 6:00 p.m. at the Lakeland Hills Family ynca at 100 Fanny Road Mountain Lakes New Jersey tonight for your approval we have superintendent bulletin items 1 through 26 with addendum and
read items 27 through 43 do we have any questions on the superintendent's bulletin okay so with the secretary's report Mrs Tedesco hi everyone on tonight's secretary's report we have our regular business motions including the approval of the
pipany hills cafeteria serving line renovation bid award does anybody have any questions no all right so we're up to new business Mrs mayor um as Dr s mentioned um I was
present at the cusac part of the CC meeting and um it was interesting because we had representation for the teachers you know I was there for the board we also had administ uh representation for super professional
yeah Power professionals and was she a supervisor or ad a teacher yeah she was there and one of the things that the county um super the county said was that she was very impressed that we had all of these different groups there she's
been to a lot of districts and they don't have that kind of repres presentation and I thought that was very telling to what we as a district want we want everybody to be involved um it was very relaxed the part that I was in
um I mean we all sat around Rickers yeah it was very different from the last cusac we did where we had to speak one onone to somebody this was just like a roundt discussion she'd throw out you know what do you think was very very
good about this procedure versus what we've done in the past um I thought it was like I said I I it was very friendly at that point so I was impressed with how it went I like this format better than the other one I think Dr gartenberg
did a great job and staff did a great job they were they were very good I like them too and she said that you know last time as you mentioned you had binders and binders they don't do that you know ahead of time you send all the stuff in in and then that's done you know there's
stuff that they have to see when they come but that heavy lifting is done already which is a great timesaver so I think our district you know is in good hands you know I'm very proud I am sure we will do extraordinarily well I in all
of the different categories I mean we have great people who are overseeing those things so I have no doubt that we will score very well thank you that's the feedback we got too Dr warberg was very impressed with you
know rhr department and Mr Ricker and Mona Lisa was impressed with Dennis and um and I just think we we did a very good job I thank those guys and this was Todd's first time he's in he's initiated he's
done can you just remind me how often this happens is this uh that's once every 3 years they do a site visit but you have to do a qack self valuation every year okay does anybody else have any questions about
qack okay so we are up to hearing of the public at this time if there's anyone who would like to address the board please come up sign your name and address in the book at the Lecter state your name for the record and please address the chair each person will have three minutes to speak to the board it
would be helpful if you would like to address the board to please come up now and sign in so that you're ready when the first speaker is finished as a reminder we are vi video recording this meeting if you are a student who wishes to speak we ask that you not provide your home address but rather give only
the name in the town in which you live if you're a parent wishing to discuss a specific matter pertaining to your child during this portion of the meeting you may request that the board temporarily suspend the video recording altern alternatively please consider speaking privately about the matter to the
superintendent after the meeting speakers should refrain from using specific student or staff names in their comments and I referred to byw 168 for further information regarding the videotaping of our meetings there any yes welcome good evening board thank you for all you do U
my name is Michelle pavlovski and I'm a parent of a student in the district at the last meeting it was said that pry spends $1.3 million on transfers to Charter Schools and I was curious if this represents families who are voluntarily choosing to send their children to Charter Schools and if so is
the town required to pay to send these students to Charter Schools yes do you have any other questions because we'll let you get through everything before we um I also was wondering how many students are expected to be added to the district next year um from the new developments which is partially answered
and how the schools are planning to handle the increase in students um that's occurring concur concurrently with the reduction in teaching and administrative staff okay your questions thank you is there anybody else I don't think
there's any body here so I think that's POS possibly it um Dr CER do you want to R you want to talk about the Charter School uh yeah they they're voluntary the parents decide to send their children there that's voluntary but it
it's mandatory that we pay yes it's mandatory that we pay and with regards to incoming students we have done a demographic study we don't know how many there are going to be next year but we know within 5 years there's going to be approximately 5 to 600 students coming in so we have made arrangements as Mr
chafo said we have put an addition onto our Littleton School we have six six classrooms and one small instruction room we're putting another six on with another small instruction classroom so we're trying to make up for that uh in budgeting for this addition for the littlton
school and that demographic report is on is public on the website correct and we've also moved some classrooms from East Lake School we'll be moving them in the fall and from Lake parcion School to make room for the developments that are coming on that side of
town okay so we're going to close the hearing of the public and we will take our roll call vote on the superintendent's bulletin number 15 items number 1 through 26 with addendum items 27 through 43 and readin may have
a motion Mrs mayor and a second Mr Vito roll call please Mrs Abraham yes Mr baros yes Mr Dita yes Mrs mayor yes Mr Rea yes Mrs
Chappelle yes Dr Wright yes Mr chaa yes Mrs kogan yes and I think there's no further business so would anybody like a motion to adjourn Mr Chappelle and second Dr Wright all in favor I
I meeting [Music] adjourned don't