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Video-1: youtube.com/watch?v=2q0m4Wj-UpM

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All right, it is six o'clock. We'll call the meeting to order. All members are present. So, we'll start off with communication items. Great. I will invite Mrs. Aerson to give our our um elementary and secondary school uh presentation. Mr.

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Rasmmanson is um at a principal's um professional development today and so Cassie will take it over. >> Yeah. and kind of worked out nice. Um the last few days since school has been out, we've actually spent a lot of time together um attending various trainings

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and workshops. So I suggest you why don't I just present um on behalf of both of us and give the board an update. Um so starting off you can see um the administration team attended the I love you guys training um right after school

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was released. And this was really um a great partnership with local law enforcement um other agencies, first responders, other school districts really um focusing on an action-based crisis response in

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family reunification protocol. And so in the event we need to relocate all of our students uh for any type of situation, we have a plan in place. and it felt really good to have a plan and walk through what those steps could look

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like. Um so it was great for um our entire team to be a part of that um and have uh Sterns County be a part of that because they would be um assisting in that type of a situation. So more to come on that um to the rest of our

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staff. Uh we also had a 4-day training um partnering with resource training and solutions. Um it was a 4-day intensive training but um very enlightening and um

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very excited about the work that we have coming up um moving our mentorship and instructional practices forward. Uh we had 10 staff members that committed four summer days um to this training and just

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such great conversation. And this was actually sparked through conversation at our QA meetings on how do we um take our mentorship program and support our new teachers even more. And so building that robust uh mentorship and instructional

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coaching framework. We attended a problem of practice which is also um with resource training and solution. And this started last year um where Janelle and I Jesse um met and

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really identified what is an area that we want to move our district forward and that area uh last year was high quality instruction by identifying our learning outcomes. And so we did that work throughout our PLC PLC's, different

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professional learning opportunities and really being intentional with our teaching and learning. And so this was kind of a recap of that. And we have another uh date or two set for August. So that way we can keep moving forward looking at 2627.

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Um and the good news is later on um as we've been talking about the strategic plan, it all ties together nicely with that work. Um so that's uh a very nice alignment that in addition to um furthermore yesterday we met with the

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Minnesota elementary school principal association group. Um we had a principal colleague of mine present um to probably 20 25 of us about how we can take those learning outcomes and create proficiency

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scales. So, how do students know how they are doing with what we are teaching and learning and what does that look like for them? Um, and then also what does that look like from the parent side when my kid gets a B+? Um, what what does that mean? And that's

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just a tiny tiny example of of the work that we did yesterday. But so, um, as you can see, Jesse and I have been, um, busy with different training, uh, filling our bucket and really being on the learner side of the table, which is which has been nice. Um, and now we're

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excited to digest all the information we've learned and and put it into practice and into play. From the elementary side of things, as we wrapped up the school year, um, I included the May Bulldog Spotlight recipients again for being mindful, connected, and respectful. on the last one of the

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school year. There you can see students. And then we ended our school year with a bulldog assembly where we recognized students. Um you saw the math masters group. Uh we also recognized them at the bulldog assembly. We recognized a millionword readers. I think we had a

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student reach five million words this year. Um so that was exciting and we honored them. We also recognized our school patrol students, our fifth graders. um just the work that they do every morning and afternoon making sure our students arrive to school uh safely

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and get in the school safely. Um and we look forward to our fourth graders now fifth graders joining that team in the fall. We also uh gave recognition to Payneesville officer Tony Leaka, our school resource officer, as he is

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entering retirement as well. And so we said a sincere thank you to him for being a part of our our district and our DARE program um at the elementary. And then we had our last little harrah for our retirements. Um we make a graduation tunnel for the fifth graders to walk

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through and so our retirees also got to participate uh through that walkthrough. So that was special. a couple items that Jesse put in for the secondary update. The Chamber of Commerce signing event on May 20th, future or we celebrated the future of

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our students and community at our senior signing event um recognizing the graduating seniors who have committed uh to careers with local businesses and organizations within our community. And then certainly graduation um that was held on May 22nd

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um with the class of 2026 receiving their diplomas. Um just put in some remarks there, but also just want to verbalize thank you to our family, staff, schoolboard members, community members, and volunteers who helped make the ceremony a success. There's a lot of

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um people on board to make that um go up smoothly. So again, congratulations to the class of 2026. And then for those that are looking ahead already, uh save the date with our um meet and greet, which is Wednesday,

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August 26 from 5 to 7 and then again on Tuesday, September 1st for the elementary and 26 27 information will be coming out uh beginning of August. anything you would like for me or for

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Jesse that I can take back to? >> No, but thank you for both of you for uh doing your kind education type stuff and learning into the mentorship side of the learning that so you can carry out some kind of like train the trainer type thing. So very

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appreciate from a school board member very appreciative especially for for the leadership side. It's nice to hear that you're learning how to implement what you're being taught. >> Yes. >> That that quite often doesn't get done. You're taught something and it just kind of swims. It doesn't go anywhere.

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>> Yeah. We had many light bulb moments, but like huh strategic plan. Yeah. Strategic plan. So, it's very timely. Very nice. The >> mentorship one too since we're having an influx of newer teachers. That's going to be very helpful

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>> with with that piece. um yes, new teachers, but also practices and strategies that will help all teachers. And so we did pull out some things that we want to do with everybody because it is best practice um that new and um

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seasoned teachers would benefit from. >> Thank you. And we'll invite up Mrs. O'Brien for Chris's community education director update. probably her last formal

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um she'll still be here in August, but we'll be transitioning to um there's a proposed hire on our next agenda. So, welcome Chris. What's going on? And can you be in >> Okay. Well, it's summer, so we are busy.

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>> Okay. So, uh we had our I did send you a link. >> Oh, you did? Um, so on May 13th, we had our playground dedication. Uh, we had over 200 people there. We served the the

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Legion group served couple hundred hot dogs and got rid of all the water and it, you know, we um had a nice day in a little bit windy, but it was, you know, it had four in the days prior, so we

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were like, please be nice. So we we got a great day. We had um vehicles from Beansville. We had buses from Hazel Moon transfer. We had um fire department brought vehicles. We had tractors and uh

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um from A and C farm service and a big semi-trail from B. So it was um a great spot to do it. So I recommend to do that back there next year. We And you can fit a lot more trucks than you think. So, it was was a great spot to do it. Um, we

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had a little dedication ceremony for the for the playground itself. Um, thanking our sponsors and our the volunteers and the uh community builders and just the families because this this playground was a true community collaboration. It

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was a fun one to be a part of because you know that's what as a community director those are those are the ones you just want to be you know it just it's it's all everyone moving in the same direction. So it was very fun to be a part of. Um then we also had um uh two

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memorial that were uh dedicated and some people spoke on behalf of uh Pan Feifer and Maggie Schaefer. Um, and I I have some pictures that you can take a look at and you know, it was just um a

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fun evening. So, it was great to be great to be a part of. So, I appreciate everyone that came and helped with that event as well. Um, preschool, we are full and we are taking a wait list now at this point. Um

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we don't have any we have one on the wait list so we're not we're not we're not in any um trouble with that but it is we have pretty full classes. We have about 19 in each class for the four year olds and 13 um in the three-year-olds

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classes. So we are we are full um for community ed. We started all of our summer rack June was a full full start. We had camps and leagues and uh um day one and high school practices and

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enrichment classes. So I just thought I'd give a little few stats because we have so many different classes we'll be offering the summer. We have 67 courses. There are um currently 100 or 1,7 participants and 593 of those are are unique. Um our preschool T-ball and our

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soccer program have very large numbers, very large numbers. because they have all those three and four year olds just run around and gathering that, you know, just trying to hurt them. Yeah, it's it's fun. Um, our elementary track program is in its

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second year, 45 participants for the summer. They got to um actually compete in three meets. So, we connected with some area schools that have uh that have these programs as well. Um, we had a a teacher put forth some new classes for

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zero to 5y olds. Her first class had 17 kiddos in it with their parents. Um, so and uh some of our other classes will have eight, eight or nine, but that first class had 17. So it was really a large class. And coming up in one of our

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enrichment classes, we have 22 kids taking exploding paint bombs. Like who would not want that class? I'm sure we have a wait list on that one. I didn't even look, but it's it's a lot of kids. Um, pause has 86 contracts.

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We're averaging about 50 kids a day. Um, we had uh I did cancel a field trip today. It was a little chilly to go swim at the outdoor pool. So, um, hopefully we'll get a a a warmer day on that, but um we're looking forward to some other

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cool field trips that are coming up and some that are coming to our site, so we'll be able to see them. So that's that's our summer program that uh that's getting started and June, like I said, June's fast and furious and then July

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and August kind of take it off. Um coming up, we have our Paysville um childcare initiative um program. So, um, we have a community, uh, meeting that will, uh, launch our, uh, community

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solutions action plan, and that is on Monday, June 29th at Corona Brewery. Uh, that's where the core team's going to talk about the goals that are being implemented um, and how we'll support child care. uh we extended the um registration. So

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if you want to attend, you can click that link and and get registered for um for that meeting. If you have trouble with that, just simply email me and I'll make sure you get on the list. But we are we'd like maximum participation. So

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we extended that um extended that deadline. So, if you haven't done it and you're you're interested in hearing, please come on out uh Gross Brewery. So, it's fun. There'll be plenty of food. So, come and come and have a dinner.

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Um I'm hoping we'll see. I I have a couple improvement projects. They might they might not get done, but we are going to do our best to get at least one of those done in that back fitness room. Just get that cleaned up and get some TVs fixed. But those are those been on

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my list for for a little while. So, I just kept them there. Here are some upcoming events. Uh some uh it's a free presentation. This snake discovery center is coming to the auditorium. You should come to it. It's at 1:00. So,

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if you like snakes and other froly things, they will be um guest Janelle. I think I think I have an appointment that day. >> I'll call you. Right. Charlie, >> I might call you Steve gets lost. We're

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like, we lost in the fence. Tell Dave to climb in there. >> Beg me to one of those. >> He really enjoyed it. >> Um, in July, Thursdays, July 9th through August 6, we start our crunches at the

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park. So, that'll be at Veterans Park. August 1st, the chamber has their craft and car show and then there is a summer theater production August 14th through the 16th and it's you can't take it with you. So, one of our graduates is

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directing it, Jessine Rendall, and um it's usually she puts a she puts a very good production together. So, um put that on your calendar. So, that's in our auditorium coming up in August. And I think that's all I got on my

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>> Okay. All right. Well, thanks. Are you going to videotape the paintball experience? >> No, maybe. But other than I'm like, yeah, I can't show. We'll see. That might be might be interesting to

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anyway. All right. Well, thank you. >> All right. And we'll find out from Ken what's happening with buildings and grounds. for us. >> So, science room update. Uh, finally got the lights burning. I did call them all and they're all

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reassuring me that this thing will be ready by next school year. So, I get a little nervous once in a while, but so yeah, it's turning out good. Actually, the two painters I have went in there today and they're like, "Oh my gosh, is this nice." I don't know if you guys walk in there just the way it is

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now. It's very open. It's very nice. So, tables are done. Other than the tops being put on them, uh we built here in house and stuff. Wheels are on. So, it's going to be a nice room, I believe. So, um down the hallway towards the pack, we

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got two heating lines that run for the auditori uh for the pack and auditorium stuff. There's seals in there that are leaking 4 in pipes. So, I'm guessing there's a couple thousand gallons of liquid in there. So, I'm going to have

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chapel help me with that. That's it's a lot of water and I'm sure they've done that a few times. So, um and then summer projects on the way. Uh doing some deep planning. Got some room tile ripped up at the elementary school.

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We're going to do some uh polishing of concrete. Um cafeteria here where polishing the trousel. Had to take the wax off and 30 years of that stuff. So sick of wax

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that a lot >> justified. >> Um and doing some grounds clean cleaning as well that we can get to with trying to keep everything kind of nice and stuff. Just trying to hit some of these projects. It's been annoying me for a while and just get after them. And so,

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uh, yeah, so a lot going on. And then, uh, late on late here in the summer, late in the school year, I had, uh, we're going to be trying to put a walk-in freezer in this building yet this summer. So, I got moved up to the top of the list a little bit. So,

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getting quotes on that and try to get that all our refrigeration guy says it's going to be tight, but we'll try to get her done. So, uh, that's basically what I got. Any questions? >> Thank you.

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>> All right, moving on to the 2627 budget. Uh, so there's not a lot of there's nothing really new added into um the budget development considerations, but I did take some of the information and I've made some projections for you when

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I brought some data about uh fund balance. So if let me get to the actually I'm going to get to where I need to be first so that people who are watching don't have to watch me scroll through a whole bunch of uh uh slides.

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Um, so what I really tried to do is is take a look at our budget documents from 2122 through our proposed 2627 budget. Um, and I really just honed in on personnel expenditures, salary, and

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benefits in those time frames. And then I looked at FTEES for regular staff um that are really included in in fund one in throughout our general fund. And I did I did use some um some AI to help pull together our our charts and our

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graphs um and look at this information. So it's a five-year look back and a 10-year projection. And I put some assumptions in there for us. So this this uh chart really does show us our um unassigned fund balance. So

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this is the this is the our board policy is 15%. Um and if you remember over the course of years that has the board has made a conscious decision to increase that to 15%. So that uh you have uh comfort in

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operations for unexpected scenarios. So, as you'll see in I'm going to come up just a little bit further here in 21-22 um that was uh that was our low point in our current in our current state status

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and 2324 was our high point. So, if you look at um 2324 we were at a 24.1% and where we sit in our at our projected budget for 2627 is at 15.3%. Okay, this is kind of and and Bruce had

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brought this to the table a number of times kind of that arc right that we see and we when I remember going out and I did this a number of times in community presentations that when you are looking

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at the way that um the district's uh fund balances kind of flow and the trajectory of those when you have uh when you pass an operating referendum and you kind of you build to a level of comfort and then you sustain for a while

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and then you hit the downfall and then it's what happens when you hit the downfall and how you start making decisions as a board that you're going to want to start paying attention to. So this really does show then in 26 27 and then it's got some estimations of 27 28

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28 29 if the board would continue on its current path. Okay, you would see that the the fund balance in 2829 would be falling below that 15% and that would trigger the the action to make some reductions. Okay.

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So then >> or go back to ask for more money. >> Pardon me. >> Or go back to ask for more money >> or you go back and ask for more money. >> I mean all these will end up somewhere there anyway. Maybe because that's our history, >> right? >> When that gets down low then what do you

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do? Yeah. So, the the just as a reminder, our um 22 was the year that our operating referendum passed and it's a 10-year operating referendum. So, that would bring us out to 32. Okay. >> So, then I took a look at All right. So,

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um what is the >> Let's go back to that one second. >> Okay. >> But if your if your reserve fund is gone >> Oh. >> before that. >> Oh, yes. >> It doesn't make any difference on the 10 years. Oh, for sure. >> It will never last 10 years, >> right? If in the current status,

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correct? >> And we knew that it wouldn't because we couldn't get the dollar amount >> through that we thought would make it work for 10 years. So, >> we're pretty close to what we were thinking >> and that was a conversation that was had and I had community members ask me

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because we said this won't sustain the 10 years and I had community members say, "Well, then why are you asking for that dollar amount?" And what we as of I heard us having to say is this is what the community would support. Right? So that's just the conversation that it's

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not right, it's not wrong, it's just what it is. But you just have to understand the like the implications of not of lowering that dollar amount. >> Didn't amount to that come with some from a survey. >> Yes.

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>> Yeah. So >> meaning we didn't really have a whole lot of choices here that I could see. >> Yeah. Okay. >> Okay. So then um one of the things that I I also took a look at was um our number of staff. Okay. And so you can

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see so the green line is the revenue per FTE. So when you think about how much money was coming in versus the cost and that top line is is the revenue in 22 23 we had an increase and then you've kind of seen a little bit of a decline and we

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know what has been happening with our student enrollment. Okay. So, and then you'll see the red line in the bottom is the cost for FTE. We knew that we had some employment groups that we had to do some work and we also knew that that is

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going to cause some impact in our budget. So, this is the visual of where we are in 20 projected to be in 2526. Okay. But then the question is well have we added staff? Have we changed? Have we

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really increased our staffing? And as you can see, there's minimal change. The one area of change is going to a full-time business manager versus a halftime, which is in that office section. Okay. Um you'll see teachers

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are minimal, pairs are minimal, there's been a slight decrease as we've changed our special education numbers. You'll see admin have maintained, custodians have been a slight they've been a little variation. Um, and then our subs have

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been a fairly stable uh, FTE as well. The way that we calculated subs, just so you know, is what we did is we took um, how many hours of substitutes we had and we equated that to an FTE. Okay? So, we

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looked at how many service hours over the course of a year. Okay? So then I said, "All right, let's take a look at this and let's look at some projections and let's make a 10-year plan." And we did three I just I just picked three scenarios just to kind of

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and and for all intents and purposes, we could vary any of these numbers and come up with some different scenarios. But the first scenario is just maintaining flat enrollment with a 2% increase in state aid. And the reason I used a 2% increase is so that's the guaranteed

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bottom dollar. And then it just took a a straight 2% increase in salaries. Okay, so an increase in personnel cost flush with our state aid, maintaining flat enrollment. The second scenario was to increase enrollment by 10% over those 10

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years. Okay, keeping the state aid the same, keeping the expenditures the same. And then scenario three is increasing the enrollment by 15% looking at 2% increase in um uh state aid and then

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lowering personnel cost. Okay. So again we could vary any of those numbers and see some different scenarios but these are just to kind of give you the visual of what that would look like. So this shows your um revenue comparison

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over those three years. So that that scenario one is again a flat and you're going to see scenario two which is kind of that brownish color and then scenario three is that top third green color and you

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can see obviously what is the biggest variable change in there our student enrollment. Okay. So then here is the operating margin over the three years. Okay, the dotted line uh stands is is our current base.

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And as you'll see in that first scenario, we really it's about maintenance. There's not a lot of change. Okay. And you can see that that doesn't do a lot to our fund balance or our cost per um our operating margin.

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Okay. And you can see obviously that third one we have the greatest and that that middle one is a 2% increase in state aid 2% expenditures but again that was a 10% student growth over the course

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of those 10 years. Okay. So then this is what the cumulative unassigned fund balance look looks like in those two parts. As a board, I I would be surprised if you were targeting that third scenario three with a 20 million over a about a

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$25 million. I I don't see that being the target, but I I would be also a little bit surprised if the board was comfortable with the flatline at uh 3536 as well. So this just gives you a variability to take a look at and kind

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of know from a fund balance perspective analyzing the data where we've been and the projector the trajectory forward with those three variables what that looks like. >> So more realistically would be two to maybe 5%.

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>> So >> would be more realistic numbers. I mean we get for enrollment I mean you could you could bring down that enrollment huge company came and brought a lot of families but

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what's 2% of of 900 I mean >> well if we if we increased by 100 kids over 10 years that would be 10% >> you know so that would be so you'd have at 12 grade 12 um 12 grades so you'd

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have four kids per grade level, you know, >> 15% about 13 kids >> 13 kids per >> per year. >> Yeah. >> But I always felt that you have to have a goal that's positive. If we increased

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one student every year, one, we're better off. >> Well, if we did, >> it doesn't have to be a year. >> If she had one kid for grade level, >> I took this off the audit report. Um 21

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was 8.95 22 was 9007 23 was 893 24 was 914 25 was 889 I mean really the fluctuations in those are our our goal would be to hit those higher numbers and keep them here

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>> so >> hence then I go to the >> I don't mean to talk too much but go to the strategic plan >> that talks about maintaining and how we grow, how do we make it better for the students? >> So, the one piece that you have to keep

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in mind is that um our secondary students >> are a heav more heavily weighted FTE. They're 1.2 um they're 1.2 to an elementary which is one for an average daily membership

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calculation. So, it's important to keep that in mind when we think about are we are we gaining elementary students or high school students? Are we losing high school students, elementary students? Those are some of the conversations that we want to stay kind of bring back to

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the table and keep at it the right it really is not unrealistic. I agree with you uh Bruce. If we know that we have roughly 200 students that have rolled out of the district, what can we do to bring those students back knowing that

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also it's kind of a wash because we have approximately 200 students that enroll in and roll out of their district and enroll in. So, you're right. it it's really not that it just depends on on how we work

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together uh as school district how we think about things how we talk about things that we could possibly start pulling those students in find out where they're at. So our um as of January and I'm this is data that I put at the one of the last board meetings but um our

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our open enrollment out was um so Payneesville residents attending elsewhere was 148 and our u other districts that are attending Payneesville was 146. So even if we took half you know a handful of them and and said

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what what aren't we doing that you're getting elsewhere? just ask the questions. So, um, so it's about the students, right? That's that's really where our numbers come in. >> It all comes kind of what a lot of our

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strategic plan conversation was was before. But when it comes right down to it, and you got to bring those those student numbers up. When I was doing some stuff a few years ago and got into some of the national statistics, almost

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every school has that loss of students. not not very much different than ours. So I think it comes down to what are we doing better than around us? Do we really advertise our tech center? That is a fantastic facility. Um when we

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interviewed for superintendence um back when Janelle came aboard, everybody was impressed with the area. It has because it's been there for a little bit. We tend to think that is old news, right? It's not old news. It's no

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news nos and that's how you make and I think we do so many things so well in this school. How do we get that information out there because we just need to do better than the people around us and hopefully they have the people that are leaving their districts but we

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need to see ours go down but we have to be able to show something. The other um the other area to um take a look at is um let me see if I have it if I can't pull if I don't have it at my right at my

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fingertips I won't put the number but I don't have it right here. um really paying attention to how we can collaborate with our homesooled families because I think that that's another area that um we have an opportunity to share time and have so so our homesooled

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families can also if they can do um some of their core areas of of curriculum that they would prefer to um do through homeschool instruction. they could partner with us for a shared time enrollment and they can access some of our electives and some of the things that are um whether it be our they could

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access our career technical education programming they could access our arts our music or you know they they have opportunities to access um so that's another another area to Ron's point the population in general is not growing we

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are not our families are not naturally growing exponentially. So unless we have businesses come in, unless we have new families come in and fill housing, those are things that are going to be considerations. And in the

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meantime, we have to continue, in my opinion, to do just that. Share what we're doing well, enhance what we've got going, and then share that story. >> So we just get a percentage of like a homeschool kid. >> Yeah. >> So be one, we we could get 25% of it or

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>> correct. Yep, that's correct. >> Yeah, that is interesting. I I realized that. Yep. It's called a shared time enrollment. And so when we have students um that take let's say a full-time high school student takes um they take half

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of their classes throughout the school year um at Payesville area schools, we will get a point 6 FTE of that 1.2. Okay. years. >> Yeah. >> Yep.

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>> Gain momentum or or is it just >> um >> or varies? I suppose >> it varies. Um I I I had an opportunity to meet with a few homeschool families this spring um to really try to build some relationship and and understand what the if there are uh areas of

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concern or things that we can address. tonight. I every family is going to choose what's right for them, but I don't want them to feel like the opportunities that we have are not available to them. Um, just like a homeschool family can participate in our sports and activities, um, they can come

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and take classes with us and we just have a a process and a a way for them to do that. >> Now, this is home school, not online school. >> Correct. Online school is not the same. >> Specify that. >> Thank you. That's a very So if family is declared as homeschooled but they do all

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of their online curriculums that is not the same and they actually can't they're not declared in our books as homeschooled they would be then a virtual or an online school. >> Yeah. Okay. So to kind of come back to

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um the scenarios the the graph that you're looking at right now is this is our surplus and this is our fund balance. And as you can see there is no line on that S1 or there is no bar scenario one which is just stand like

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standard protocol. Um you're going to see that scenario two you see some growth to the fund balance and that third one there's quite there's quite a bit. Okay. >> So um >> I want to see just a moment in this district where we forecast out a

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little bit. So I sit here as a board member trying to find out. You have a feel of what it looks like. Well, you guys have the numbers. Yeah. So maybe the data isn't exactly like it. It gives

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us the principle of what's coming ahead which then you can formulate into more current decisions. I've just I've run my life that whole way. Way back in the harbor store days I was projecting ahead. Um, and it is saved. It saved me for a lot of those years

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>> and and some of the things that you and you just talked about there's a lot of variability. And so the the you know, if you were really comfortable gambling, I suppose you could really put place some money on this, but I I sure would be really hesitant. There are some

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>> You use very good numbers. >> You didn't get carried away from the state of Minnesota. Even if they get a a five out of five, they're going to give us a bunch of mandates. pick my way. >> So anyway, we're probably going to end up there anyway. I I thought it was very

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realistic. Your picking yours was fine, but honestly, for just getting a feel of what I always thought, but never really saw numbers, this is absolutely excellent. >> So, so as a board, I think there's a few things that um that I I think from a

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checkpoints throughout this year because we're kind of at a pivotal point, right? and and we have to really be mindful as we move into um the next uh the next uh budget years. Um and so one thing we'll start with is in September we're going

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to really watch our fall enrollment. Um December uh take a look at the end of the seme end of the the fall semester kind of where are we at financially. Um Amanda and I have been talking about um really trying to a lot of this data is

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out there in our spreadsheets. um the that are linked every month, but trying to pull that into a little bit more consumable just like a single page kind of snapshot so that we can compare the data month to month. Um now

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there are and and we've talked about this in a few other um board meetings that there are some things that are are really delayed. You know, we may not get revenue when we expect to get revenue. Well, that does change your, you know, that changes the the the trajectory. So,

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I I do really want to be cautious not to like overreact and have like knee-jerk reactions, but it really is about watching and and kind of looking for those trend lines and knowing, okay, well, this this revenue source is low

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this year. Was it projected to be low or is it just delayed? Right? So, those are the conversations that we can continue to have and I can share that information with you as board members so that you um you can use that as we're coming into

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next year's budgeting season. And if we would find we have some really substantial swing in our enrollment, we may need to have some conversations mid year about having some adjustments. So, that's So, again, there's nothing new per se. It's just additional and

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more information that was presented for you. >> Fantastic. >> So, nothing um the the draft budget has not changed. It's the same document that was in there before. >> Um moving on to the strategic planning.

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Uh so the feedback that was given at the last meeting about strategic planning was taken into consideration. Um I'm going to I think the the area the document that I want to share um for everybody to look at is the second document. The first document is just a

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cleaned up. I guess I'm not I want to share it just because I like the color. I like that it really does reflect I think Payneville area schools um a little bit more succinctly. Um I am going to take a minute to apologize and call out I didn't catch this before.

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Leam Michaelis was missed and she's not being dismissed. She said, "Was that by notice?" So, we will update um get Leah on there. And I will just I apologize, Leah. I

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just missed it. So, >> Oh, I should share that for everybody. Yes. Well, no, I'm gonna they look at it. Yep. Here's what I want to what I want to call out and what I will share. So we had a lot of conversation about how do we reflect that um we are not

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only focusing on areas that are um for for instance we are only focusing on um gold priority uh ensure consistent high quality instruction in every classroom and that's that's what the focus of the year is.

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What really became kind of the conversation between Wade and I was that if we focus on if we look at these goal priority areas, what are the other areas that are impacted throughout the

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strategic plan by us focusing on these priority areas? So the goals advanced column over here, this is going to reflect. So as a for instance in these gold priority priority areas of 1.1 and 1.3

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groups that's where our our increased student enrollment is coming in. If we're doing those things we will by default impact our student enrollment. Okay. And we're able to do those things. So so this document was a little bit

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more clear to present a snapshot of priority areas. Um, and I and and we felt and and I'm I want your feedback, but we felt that this really was a a place to have kind of a clear

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picture of how it is all interconnected. Okay. Now, we have to start somewhere and we know that which is why we still have some priority areas, but those are the biggest bang for our buck to impact all those other things. Does that make

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sense? Okay. Any questions, comments, or feedback on that? >> I can't give you feedback email, but I do like this. It just >> It dispels it out. >> It flows a lot better. >> It flows a lot better. Yeah, I don't spell it, but it flows a lot better. It

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takes away that like, well, this is the only thing we're going to work on this year or this is the only thing that's being impacted this year. I just I like the way that's laid out so much. >> I saw that and I thought that's it because the 4.3 is what I was concentrating on. and then I could read

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over and find out how that was going to impact that and and but it should be like all strategic plans two years from now we may find we want to revamp a little bit or maybe some goals have changed and I'm sure that's just going

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to be in the picture right >> that we just do that at that point >> I like I like that too >> so the other document that and so this this document is like page of this. It's on the strategic plan PDF, but this is a sample of the strategic

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plan scorecard. Okay. So, this is where a way that um our team can present to you what's happening and what kind of where things are at. Um this is this may not be the final scorecard because one

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of the tasks that our team has this summer is to really determine okay so in our baseline is this the best measurement these are our what we kind of predicted to be the measures but as we're establishing our baseline and we

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will have action steps we'll have like how are we going to get here are the actionable things so that we know what are we focusing on and then we can take that and bring that to you and you can see kind of what we're looking at. So, this was the scorecard which really

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reminded me a lot of our of our former strategic plan tracker. Theirs is a little bit prettier than the one I had, but that's okay. My feelings aren't hurt. It's >> functional. >> It's functional, but but I I do like that this is also a snapshot to keep us

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on track of how are we doing. when you do your reviews every year. I so many of the the questions and some of that seme all went to me. Um I had always

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hoped that we would come up with a strategic plan that could fill both gaps, right? And technically this could work because do I really need to know? So,

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nobody probably knows. I don't really need to know what you're doing and extracurricular activities with legislators and all that. I'm just assuming that, right? I'm interested in what's going on. And I I I like that a lot.

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>> Just remember, the elephant is eating one bite at a time, >> right? >> This is five years broom. So, um, but I do I do want to just say I appreciate the feedback that, um, that that you all provided and I feel like,

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um, like, uh, Wade really took that to heart and he brought it in and he brought made these changes and the recommendations. So, uh, I felt like it encompasses your voice. So, >> I think we did a pretty good job.

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Thank you for this evening and and and being open to our feedback and >> and it also help benefits him in the future with other planning things that he does. >> One thing that uh people will probably I hope get sick of seeing is this document

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that really outlines um here is who we are and what we do. Paysville schools is about preparing students for something greater. Um, yep, I do. Thank you for reminding me. I need a co-pilot. So, thank you for that.

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Um, I this really this this at a this at a glance, this is who we are and what we do. And this is our these are our core values. Um, and what I really liked about this document is is if we're going to talk about being purpose driven,

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leading and living with integrity, what showing accountability, valuing everyone and demonstrating courage. What does it look like? It's not just an ambiguous dis discussion of what it means to you or what it means to you and what it means to you. This is what it means

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within the Paynesville area schools. And I I feel like this gives me a platform to reach out to those families who have not were no longer attending here and say, "Here's where we're going and what we're doing. Please join us." >> So get I get kind of geeky and excited

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about this, but it just I I really feel like the team and this this was a really solid team effort and I I appreciated our community's input. I appreciated the parents that that gave

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us critical feedback. Um, and it wasn't always fun to hear, >> but we need to hear, >> but we needed to hear it. And and I think that this really does provide us a nice map to to guide our way. >> Okay. Going to the area that we're not

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getting the word out there. I went to school at a bigger school in Rapids and I had a lot of classmates to still communicate with me and it's amazing how many times they come up with wouldn't it be nice if schools went back to doing this we're still doing it

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>> it's amazing how many different areas they are saying we should do this we should do that we've been doing it all along >> so um so there are you know I think there are some some uh places where I think we can change our strategic

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conversation. I think we can change our some of our branding so that people see it, they recognize it, and they know it. Um, and I think there's some things that'll just naturally evolve. So, >> what's that? We will move on to the

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>> Sorry, Cassie. I kind of forgot presentation. >> Come on up, Cassie. I forgot that. I was I just got all excited and I was like h sorry I will be gripped with a 27 page documentation.

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>> So yes um I am here also on behalf of Maria Rasen and I just want to give credit where credit is due and that is to her for really pulling together the 27page document which is called the local literacy plan. Uh just so that um

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everybody is aware, this is now living on our district website instead of the elementary website. When it was called read well by third grade, it made sense that it lived there, but now this is all-encompassing. Um so this is on our district website. Um the report that you

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see here is straight off of the MDE website. So you can go on and search up any school's um local literacy plan and it will be right there. And so here is a copy of ours. And I'm just going to call out a few um points throughout um not

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all 27 pages. So this is our second plan. Um and really it's a continuation of our first plan. Um certainly making the changes that um were required by um Minnesota. And so a couple things I'll

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call out there. Um, also wanting to just um, Maria, I asked Maria, what were the big takeaways from plan one to plan two? And she just said, Cassie, we are on the right track here. We are doing a lot of

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great things already, and so this new plan and the new requirements weren't um, uncomfortable for us. So that was exciting. Um so looking at um one of the areas that was updated within the plan

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is section one the read act goals. So we had um goals last year. We looked at those good news. We met all of our goals um in the area of literacy and so that means early reading uh fluency

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um K through 10 um or K through 12 actually. And so, um, when we do our data dive in the fall, we'll go a little bit deeper, but this data is here if you want to review it, and maybe you already have, um, but so

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we took those goals and set new goals for the following school year. Um, another updated area was section three, um, identifying our screening tools. If you recall, there was some um updates

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around the CAPTY assessment and that was to really hone in on characteristics of dyslexia. And so we were required um to use the CAPY as a tool to help identify characteristics. And so we were able to

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do that this year. Um MDE was a little bit fluid in how districts did that and when they did that did that this year. Uh Maria did a great job implementing that and really rolling that out. Um she

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had multiple meetings with Kappy and um when she met with them to review and interpret our scores, she found out that um what CAPY recommended for interventions we already had in place. So that was exciting. It wasn't anything

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new when and added on. So I give her credit. Um, just on a sidebar, she as our local literacy lead, she has attended numerous meetings with MDE and really honing in on what does this plan mean and what are the components that we

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are required to have. Um, so she's just gained a wealth of knowledge. So, we're in a good position with Capy. Um, the next area that was new was the student screening data submission. So, that's all right there. How are our students doing based on the data that is

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reported? And if you recall, now MDE pulls our FastBridge data through this report. So, not only do they have MCA access, but now they have our FastBridge, which is exciting because that is local data. Did you have No, I was just going to say

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which is something that we when we've talked about some of our other our other plans and how frustrating it has been. this is the avenue and the platform to get that information to the department. >> Um, another required area that um is new

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is the screening summary for student counts in grades 4 through 12. So, in our first plan, K through three was required and now in our second plan, they've added on as the requirement 4 through 12. So, we had that data. It

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wasn't new to us. we were ready to put that in. Um section 10, updating our literacy intervention resources. We added on some tools and strategies we're using. And then lastly, section 15, um the dual language immersion programs. So

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districts who offer a dual language, 50% of instruction done in a different language, that is not us. So we didn't have anything to put into this section. So those are kind of the highlights um of our second plan. So what is our next

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step? Um certainly continuing on but also looking at our tier one instruction making sure that we have and are using structured literacy which aligns with our professional development around letters and making sure that we are um integrating that in a tier one system

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not just in tier 2 and tier three in interventions. Um, other than that, that was it in a nutshell. Um, but celebration for meeting our goals and so we just upped those percentages for for you to

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>> and I do I will say I went on um MDE today and I was looking for something else uh readact related and our plan is already posted so it's already up. It's there. >> Yep. Sure. It's questions for me about

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literacy plan. Oh, but congratulations. I mean, those goals. I'm I'm really happy to hear that you've already started as far as your team. Uh the teams have already started to establish it, especially over in the elementary school

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with uh so so that group as far as your your staff there, the teachers, they're the first ones to meet these kids and uh and sending things there uh for them, which really helps support the secondary. So congratulations and way to go. Thank the staff over there for all

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that they do to get our kids uh moving forward in the right direction. >> In a nutshell, you're ahead of the curve again. >> Yeah, >> it's wonderful work, too, because we're continuous, but it feels good to not be scrambling and

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wondering what does all of this mean? >> Yeah. >> So, that makes our first goal. Yes. Love it. Thank you. >> Hang on to information.

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>> I do have something uh and it's a uh thank you to school district on behalf of Allison and the King of Community Service Center. Uh full belly bucks uh that were offered uh support from the school, the information that was

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provided to kind of help uh the service center get started and understanding uh things that we could do. uh posting signage out so people knew where to go. Uh last uh excuse me, June 10th was the last day

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that had been offered. So, and they all went out and uh quite a few uh uh families had shown shown up and uh fans are pretty ecstatic about the fact that there's somebody that that's willing to

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reach out and help. uh and we it would not have been a success if it wasn't for the school district for you Janelle and meeting with Alice and providing the information. So thank you uh Janelle, thank you school district and all those that supported

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>> and and yeah and those that uh as far as community members that did uh uh donate to it, it was all donations that Thank you. Thank you. Hearing

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nothing else we are journey.