meeting to order all members are present except Bruce may or may not make are there any additions to the agenda no there not none then we uh motion to approve the agenda make a move
by Cheryl second Cheryl seconds all in favor say iOS pass public comment consent agenda um so it was a light light month so there weren't a lot of bills um for review so I don't know Cheryl if you
want to highlight anything but it really was it's again July we have one board meeting so there's not a lot that processes through in those first couple weeks um I did notice that there were some tools purchased with Carl Perkins funds
yep so that that helps our CTE in our CTE area yes that was a welcome thing to see and also we made our final HB payment yes so the way final routin the retainer
feed so good um and then a couple of personnel items you'll see Melissa Cerna on is a she resigned as a pair professional and she was added as a the preschool wraparound site leader um so that was nice I have her um been to that position
and Paul and wolf accepted a position in um Las Vegas and so he went back to uh where he had where he originally came from so um his resignation as coach at technology integrationist um you'll notice I don't have anything posted for
that if people are watching um we're GNA kind of wait just hold tight on that until after the tech so and then we'll decide how that's going to look um donation there are a couple of donations that were received um we have a Casey's General
Store reward program and then a community theater uh for the community ed um there's theater that um donation that came in so um those are the donations that came in for
July that's the consent agenda items okay yes approve it so is there a motion motion I'll second all favor say I I post agenda has communication items
superintendent so for my report today um just a couple of things um so ongoing summer work again for professional development uh we are really looking at how we onboard our staff um I received really positive feedback from um all of
our employees that were new last fall it was a different um ins a different I guess approach uh in the past we've not had our pair of Professional Service workers our Cooks our teachers all together um custodial for our onboarding
and for our orientation and we did that last year and I think it was it was well received I think our staff um that participated and then checked in with them a couple times throughout the school year um I think it it went well so we're going to continue to to hone
that in a little bit and tweak it um continue to work on the growth mindset um I think that was it's been a nice reminder um especially when new staff were coming on board it's also a great opportunity for teachers to be in a a setting with their mentors um get to
kind of hear all the district happenings together so we continue to work on that um our handbooks are being reviewed you know this is the the busy time where we kind of look at what the legislative changes were are there if there saying that really to be updated one of the
biggest changes that's going to be in our handbooks for staff is really around the earned safe and sick time because that has really changed some of the procedures that um that our staff follow so there those are Le some of the the changes that come
through um policy review is in the work so I think I mentioned at one of our last meetings that um many msba policies need to be updated because uh of something so simple as changing the the title of world's best Workforce because
our world's best Workforce is referenced in the number of policies so um we're in the process of kind of pulling through those and taking a look at which ones are really just clerical type updates um and then we'll uh we'll pull the policy to get policy committee together shortly
and have that reviewed um building cleaning and repairs again if you walk through the building you'll see that we're in the heart of uh part of the cleaning right now so um the the custodial staff are working hard and they're they're they're diligently getting things ready so um
that's exciting as well and then I did want to share um just a resource that I'm going to share kind of through with staff and throughout the course of the year and I wanted to share with you as board members also um uh our administrative team is working through the book called Beyond grit 10 powerful
practices to gain High Performance Edge um CRA Camp off is a she's um she actually lives in Mano and she's got some connections to um Minnesota the Minnesota Vikings and she's really done a lot of coaching and kind of like what
are the the practices that people who are just kind of high performing what do they do and and so our administrative team is working through that and I'm going to share it with staff throughout the course of the year um and it was it's a great read if anybody has interest in it I linked in the um the
book um from Amazon but it's just a it's kind of a nice quick reminder of the things and the the things that we can do daily to kind of keep us really focused on on the positive things and moving forward attain our goals so more to come on
that um lastly uh my I guess my July update for kindergarten is really there is no change uh we do have 59 students enrolled for kindergarten there's been one additional inquiry so um this is the time frame where I I shared with you that I would revisit back if we needed
to look at something different but our numbers really are pretty stable and so there is not going to be any recommended change to those sections that's what I have for my administrative update today hey are there any committee reports Geral you you had something ni tonight we did yes
uh so the West Central Ed uh excuse me West Central education District uh met down here uh and it's been a while since we've all gotten together as far as the uh the board members and superintendent along with the director
uh from the education District so we met here to look at what was formerly known as the uh U Zone uh it's now the sale house uh there are some signs that are being put together to put uh up so people know what that is and what this
house has uh been uh uh contracted for through the education District uh is started education program uh for the uh um those with uh that are mentally challenged other handicaps uh for from
ages 8 to 22 is to help uh kind of integrate them into say Society be in when I say Society into a Workforce uh learning to uh to do those uh those chores uh to run a household or be in a household the cooking the washing of
clothes dishes uh making of beds uh folding laundry and then also one of the things that I I think is just absolutely fantastic with this program is uh the students that will be attending they're going to bring them out into the workforce so they have some uh some uh
businesses uh within the community that uh last year when they they started this program uh asked uh you know that said that they needed help so they could go over there and help uh at those places so they're continuing with that and that has expanded as far as the number of
businesses uh that uh they will let uh you know these uh young adults come in and and do certain things for them whether it' be cleaning stocking shelves or or whatever that is so uh looking forward to uh to a great year this year
uh with the uh staff over there and right now the start filling positions that is still ongoing um with uh with the education District but uh I think there's a great game plan of the pairs that they need
and the certified staff uh jasine right now is uh is one that's taking all of that on and she's also laying out curriculum so they've been able to uh to get some donations to help uh with that to actually buy it and start laying it
out uh look look at what that that ccum looks like right now I think it's a 10 students uh within the education District so that's Aly uh uh payville sock Center and Melrose that are within this education
district and and they will be sending students there so yeah so it's uh and and uh from the education District side uh could not have enough acclimates for our district here of of you know where this uh place
is located and the uh with Janelle working with her offer a space within uh the school or grounds to uh to help them from time to time within the build stuff and then also laying out meal plans for them which will make it a lot easier uh
for them to be able to chain meals uh and then be able to eat over at the former uh youone sale housee so big patter on the back for our district and the other districts uh that are involved in this uh are extremely happy with pain will taking this on so thank you Janelle
for your effort on this so Jo can you just clarify the ages again so 18 18 to 22 year olds yeah heard you say 18 18 yeah okay any other committee reports we're ready to go through no old
business so new business we got a lot of reorganizational activities to approve all at once so do we want to just kind of go through those one sure y so the official newspaper the school district does have to have an official newspaper to post all our illegal notices and we have historically
used the press um my recommendation would be to continue that relationship um they they've done a nice job for us and so our official newspaper I would recommend we maintain with the Painesville press authorization for bills of payment um we need to have a
formal um designation of who is able to authorize bills for payment so you'll see it be the business manager Deputy business manager district office admin assistant and myself um that's a pretty standard uh protocol um in years past we've done um we've not run into a lot
of situations where we've had to alter our process but it is nice to have that established and and we know what has to happen necessary census takers are are recommended to be um our Comm director and the admin assistant for the superintendent so Christine O'Brien and
Miranda Ty would be our census takers our hot our hot lunch officers um I'm often asked what it is and to be honest with you we've had to use it and they're designated as the board chair and the superintendent and they have been historically so that is the
recommendation to continue that um we also need to designate our formal uh banking system and our banking um uh providers magnify a couple years ago we did uh go out for an RFP and magnify
Financial um was awarded that um that that contract or that service and it actually has it worked really well for us so our recommendation is to continue the banking services with mum by Financial um and PMA is our investing is our investment fund and so that they
invest our bonds and that's really been a um an important uh an important investment I guess firm for us so I would recommend continuing with that as well um commencement date taking a look at that
uh last year was our first year having or first year in a while having a Friday night um ceremony um thus far the the I guess the feedback that we've received is that it's been positive so the recommendation is to continue with
Friday at Friday May 23rd 7M and then the fee structure there's one piece I do want to call out on the fee structure so if you'll take a look at that the only change to the fee structure is with our insurance for our uh Chromebooks so you will see our
technology insurance so you're going to see an increase to $90 for sixth grade and um 120 for 9th grade and if somebody comes in Midway through it would be pro-rated um but what we're finding is that it it was costing more to repair the Chromebooks than we were taking in
an insurance and so there is a recommendation to increase that insurance amount um and then the last thing just to to call out and you'll see it's on the agenda but um it really is the federal guidelines have not been received that actually is um it pertains
to our our fee structure for our our adult meals okay when we receive our federal the federal guidelines for what we need to char we may need to bring that back to the board if you remember last year we did bring the the lunch fees back um because we got the the
federal rates and the federal information later on so um that may come back and if if we're in in line we'll just leave it at is but this is the recommendation for the Fe structure uh for the 24 25 school year and that being
said um I would stand for any questions on7 items I will entertain a motion to approve Mo second and Gerald seconds all in favor say I
iOS it passes did I clarify that the insurance fees on the Chromebooks it's a one time fee in sixth grade and a one time fee in ninth grade correct yes thank you that's that's a good verification because that they they keep that same Chromebook for
those three years and then those four years so yes thank you that's a good clarification okay next one is designate individual with authority do we have anybody with authority or well the Minnesota Department of Education says we have to have somebody and okay um so
um that has been myself as a superintendent and really what that is is it's a security mechanism to ensure that um there are certain secured reports within the Minnesota Department of Education website that um individuals have to have credentials to uh access
and so I have to designate and allow them in and the Minnesota Department of Education gives um one person within the district that Authority and that's what the Iowa is so um I have been that since it has come since that's been I've been
here um and then our backup if like and we always say you know if somebody doesn't make it twerk and is no longer then Miranda would be that backup okay so um but I designate that and so this would allow Department ofed to designate
me okay any questions make a motion to a motion second second motion all favor say I iOS pass as we come to the long-term facil mten so at this meeting every year
we do um have to set our plan for our long-term facility maintenance um so this is a required plan and we have statement of assurances that you'll see which are Resource number two um and the plan is identified as Resource number three so this really is where we've
identified and I'll I'll pull it up so we can kind of take a take a look at it and I'm going to make that a little bit bigger um I'm not going to cast this per se for um individuals because it's going to be very difficult for them to see however you'll there's not a lot of
substantive changes from year to year what we do do is we carry if we're not able to complete a project in a year we we do move that forward so it doesn't necessar it does not fall off the schedule it just continues to carry forward so um this is the plan that uh
is submitted to the Minnesota Department of Education um and it is because um the long-term facility maintenance has a very specific allowable setting so they confirm that that's what that's for so you'll see the resolution which is um printed out on the agenda um the formal
the Assurance of Compliance Document and then the plan some would like to introduce a resolution I'll make motion resolution approving School District 741 monor ter facility maintenance 10 year 20 second second
Cher hi Thomas hi r hi Rachel hi Ron hi Geral hi magnify credit card authorization so we have uh two individuals that we are looking to um authorized credit card use one is for Jesse rasmon which would replace David
orline as the high school principal and then the excuse me the second one is leam michaeles who would replace Colin Wolf's uh card purchase use so um we do have to have formal ackn or formal recommendation to um make add them to
our accounts motion I'll make a motion r l I'll second seconds all faor say I I post pass School Board election information all right so uh we are in a
the end of of uh School Board terms for three of our board members so three board members will be up for election on November 5th um and I did I'm not going to play them but I will just tell people what they are so the first one is a um
it's a document that has really um all the roles and responsibilities of board members um and if you wanted to run as a candidate there's some there's specific dates that you have to follow and there's timelines and and if you um if you
Garner um over I believe it's $750 in donations you have to file a campaign filing you know there's there's rules and regulations around um board member candidacy we've not typically run into a lot of um campaigning per se um but it
it is here so if somebody is looking and if we have a number of candidates file and um and we do have more um activity for um candidacy um I would just encourage any any potential candidates to review this document and I'm happy to
meet with them as well to walk through any um any uh bits and pieces that of what it meanss to be on the school board uh the other document that I'm just going to show you or it's actually a video and and I won't play it but it's just a it's really quick um it's about a
um I think it's about a three and a half minute uh video about what it's like to be on the school board um again I would encourage anybody that um would have interest in running for Schoolboard to either come talk to me or talk to one of the existing school board members about
what it is and what it isn't and um and I think that um these are two good resources to help people understand what it's like to be on the school board if they would like to run so um those are just informational items that are put out for the public and if anybody on the
board has um have individuals ask them about running for board this this is one place to find that that resource and that information they can also simply go to the Minnesota School Board Association um and there is a a plethora of resources on that website to help
guide their discussions but again I just want to say I'm happy to meet with anybody um that has questions about what it's like to be on the school board to talk about how many meetings there are what the commitment is all of that type of stuff because I I do think sometimes there's a you know maybe a little
surprise about the level of commitment and so I do want people to understand just what it especially in like negotiating years and and it's kind of in every other cycle so I'm happy to answer any questions but that's just an informational it okay then we have the resolution establishing dates for filing appid
Cy this is pretty straightforward this was developed by legal council because there's a very set um set procedure and process for the dates to file for candidates this the resolution so got a
motion my motion make motion for the resolution establish the dates for fing up C makes motion as second second seconds we'll take a roll call vote
iel I pass uh resolution call for school board general election action um so this is the other thing the school board has to do is you have to um call for a general election that the
school board election will take place on November 5th with election again another resolution I make a motion resolution Rel to the election of the school board members and calling the school district
the school district general election second I second second the roll call vote Geral hi Thomas hi hi Rachel hi hi hi
pass lhb contract action so um I I updated the board a while back on the fact that um there's a number of um components when you engage like an roofing project to make sure that you have the right specs for the bids you have the the correct engineering
components and the architectural pieces so this is a contract for lhb U consulting services to really make sure that our Prof our um specs and our bids and everything that goes out for our roofing project is done accordingly
and they would take care of any of the renderings they would take care of all the bidding they would take care of all the permitting um so it's really a contract that's it's a professional contract to ensure that we are able to get our our Roof Systems uh replaced
according to the the facts that are required okay any questions about this is there a motion to accept I make a motion to accept motion accept second
second second all favor say I I I Clos pass upcoming meetings so in August we resume our two meetings again so we'll have August 12th and August 27th um I am hopeful that we
can pull together a policy committee meeting um before then um again it's get three members that would make recommendations to the whole board but um hopefully we can get those uh get that put together so we can have um some of those policies ready to review by
Tuesday August 27th so board members spot for that and then to just a reminder um we do have our concert in the park series um where we'll have uh School District um representatives there to answer any questions for about the
tech Levy and that vote that's uh coming up on August 13th so um that's just a couple of reminders they're not formal um board meetings but they are they are formal you know it is formal board process it's just we'd like to have some
representation there and and to answer any questions for community members that they may have those Wednesday next thir Thursday Thursday yep beginning of this Thursday the 11 where's that at again that vetan Park
vman's Park okay and we come to that point where we are looking for a recommendation to close the meeting for the purpose of conducting the superintendent evaluation so someone wants to make that
a motion the time put in there I make motion we introduce a motion to close the meeting for the purpose of conducting the superintendent's evaluation at 6266 that CL motion okay all in favor say I
iOS meeting will Clos