6 o' okay let's call the meeting order all members are present I did not see any additions to the agenda so approval of the agenda approve the agend approve I'll second I'll say
I poos pass no public comment move to consent agenda uh Cheryl do you want to walk through the bills sure um I went and checked out the bills today um there were a lot of them but they were all little things
they're restocking and making sure the pens are all filled and all that neat stuff and um something that I found out that I didn't know that had happened was um our sound system that has been replaced in the Senior High Gym parts of
that were repurposed in the elementary school gym so we're not wasting anything if it's usable we use it and that that's I felt good about that and I didn't understand the bill as it came through but when it was described to me it was that was really a made me feel good that
we're not wasting anything um beyond that um as far as um the other uh Personnel items on the agenda um this is our kind of our typical timeline where we um approve the community ed pay scale um and we have the estimated hours for our Summer Staff
um and then we have the remaining um our remaining contracts that were left um so Amanda Roz you'll see has a a title of a deputy business manager and that really is kind of as a transition into um I talked about um a couple of U meetings
ago I talked about um how we're transitioning that position and so we really um felt it was a more it was more representative of her assuming more responsibility in that role as she transitioned in so that's why you'll notice that one with a different title
and then um leam michaeles is the technology coordinator again as she's increasing her responsibilities and increasing her knowledge and and the depth of her training through some of the certifications um it was an appropriate title so I just wanted to share those with you and I would just
stand for any questions oh hold on donation okay that's knock out but me um and I have a big yellow highlight on my paper because I want to um I want to share the summary of our of our here so
um our donations to acknowledge um today are for the from the pain church for the playground and then uh Casey cas's General th Rewards program for $20 um I went black through and I just clicked on all of the tabs to uh
see what our our dollar donations are for the whole this whole fiscal year and there has been $250,800 that's a big dollar amount so I wanted to just take a second and acknowledge that through donations um and with that now I will
stand for any questions that motion approve thank motion second seconds all in favor say I I oppos it passes we're down to communication items administrator report all right so our administrative report
um first what I want to show you today is our um it's our summary I've typically done this in uh June and I'm going to make this just a little bit bigger because I want to just kind of call out a couple of things and so again visually when you look at this um the
intent of the of the reds are to show when we have a a number drop and the greens are to show when we have a number ad um and you can kind of see cumulatively the movement of students throughout the course of the school year um we started the school year and I'll
just come down here to the bottom because this is the number that we're the most accustomed to seeing um so this is our K12 pupils um up above it has our preschool students inclusive of our our our child our student count so when you
look at we started the school year with 913 and we ended at 904 um so we had some variation and some change throughout the course of the year uh we do expect and know that um we are starting the school year with less than we are graduating and that's been
accounted for in the budget and we've been talking about that in um for the last upcoming year or last few years that this has been upcoming I do want to also just kind of pause and and take just a second to um I'm gonna cast this real quick so
that as as I'm presenting um and I'm putting my my mouse on to the side hopefully people can kind of see what I'm talking through here so these are um when we talk about waiting student enrollment that's what all these numbers are on the
side so it really takes into account um the average for the whole year and then it assigns a weight so our students um that are in grades s through 12 are weighted at at 1.2 and students that are
K through six are weighted at 1.0 so um if any if anybody looks at this over the course of year the Year and wonders you know what is this garly goop on the side that's really what we kind of use to um to calculate how much we're going to get
per child and per um per student count so that's what all the numbers are on the right hand side um and I and again just as a snapshot this is our K12 this is what um the newspaper often publishes as our opening day of school and so our
opening was 9:13 and our um ending actually our opening this was on September 15th so I'm gonna I'm going to clarify that because this is on the 15th of September and this is on the last day of May so um just wanted to share that with you um the other piece that I I
want to share with you is um our uh open enrollment Trend data uh we've talked a lot about about Open Enrollment um so our Painesville area schools residents attending elsewhere it's up a little bit this year so it's 151 um we have 137 though that are open
and rolled out so we're still cumul cumulatively gaining students um we had um Seven online program and seven placements um so it was um I think I missed a I think I missed a count in there but our our seven placement
students are in programs that are care and treatment and setting for programs um we only have one student that is a a a um placement and a referral out of our district the others are in care and treatment programming um which are
generally a little bit more intensive type of program in so uh just wanted to share those one thing that I will acknowledge and notice is um we are up in our students that are enrolling out to the Eden Valley School District um I don't have those reported um with each
each district where they're going these are the where the kids are coming from and uh I would like to make some phone calls this summer and understand why you know understand what's different and and if there's anything that that we could be doing and and maybe there's just um who I I I'd like to know why
what is there what's happening and and how could we what could we be doing to potentially draw students back so and I was going to ask that question Janelle as far as so the four students that left as far as from beginning of last school
year to year is there any type of like an exit survey that has performed do do does the school district try to do some type of exit survey um we've we've not not like systematically engaged in that um sometimes you know when I when I pull
up that enrollment we have some students who um have started the school year with us gone elsewhere and come back you know so there's there's a lot of FID movement in there so and that's understandable especially just taking a look at the the greens and the Reds so just because
there's four students that as far as the way it looked you know as far as what's what began at school year the number and and what ended you really don't know what what that is unless you take a look for each month to right we did have a time that we did did pretty good exit service with the Dena students when that
program first started okay oh okay must have just faltered a lot of things changed with Co oh yeah thing is when you're looking at in valy Watkins they had a administrator over there a number years ago he was not shy he was out there knocking on doors asking about
people's schooling and stuff and what they're after what you're doing I think is the most positive thing that we can do because I think if somebody else is knocking on the doors or promoting themselves we might have people going that don't really know what's going on here because to a degree how many people
really know what we're offering here oh right exactly they don't know the quality of our staff they don't know all the things we have going on many may not be aware of our Tech part of what's going on here the pack Center lots of people know about that but again not
everybody um good job if you can get out there and I think it'll be informative as could be well be able to figure out how to move forward better in my opinion if if you never ask the question it's always going to be no you know what would it take would you come back you know right maybe they
would never think about it so um more to come on that but kind of enjoy so hopefully I just don't get hung up on yeah um revenues and expenditures those are updated for uh the um for the month
of May uh so clearly we'll have one more this does have the revised budget as that was approved in um at the end of uh may as well so that has been updated and you'll see the numbers as they correspond um
our um um when I was looking through there and and King I kind of touch base there's nothing that stands out as out of the ordinary on on our revenues um there was also nothing out of out of the ordinary on expenditures these are
updated to reflect the revised budget and so um that is that is important to note so to May 31st so all of those have been have been updated and and you can see where we're at um and then if you want
to do the breakdown you can take a look at that as well um you know if there's anything that's that's kind of odd and and stands out I do try to call that out to you but otherwise if there's something that you all see please you know please let me know happy to speak to it but um they're they're pretty run
pretty standard at this point in time um and so that's what I have for my administrative report today I answer any questions if not we'll move on to a committee and organizational reports well there much going
on uh West Central Ed District we have a uh school board meeting that's coming up in uh the 8th of uh July and it'll be here so the uh the folks that are on that uh that committee is and represent
uh the school districts within uh West Central District come here we take a look at the uh the house uh the sale house and uh think come over and take a look at the school and actually have our school district meeting uh here at the
school so we're invited to the house I I think so I you sure you sure could it's a public meeting I mean it's a public meeting you sure could um we certainly could well it was really nice article in the Press today about it yeah and I think the article
said there's and I think um the the program is they're excited to have a presence in the community and so I think the more our community is aware of who they are and what they do I think that's beneficial I enourage all the public we
can I'm we haven't had any contract meeting or anything me used a meeting a week but not others and we'll move on okay okay uh no old business so we'll move to new business uary buet okay so um there
have not been any changes or revisions to the budget as it presented at the session on June 11th um both of the attachments are in as they were on June 11th as well um so if there any questions for me feel free otherwise
um that would be standing for approval I'll make a motion to approve the preliminary 2425 budget I second move Gerald second any discussion all in favor say I I oppos yeah
passes okay memberships contract so um the one piece I do want to take just a minute here and Thomas and I have had a little bit of conversation about this so the membership contracts the first one that we're going to just highlight is M and and the Minnesota rural Education
Association so um our district is a a member of two many districts are um they're either as you get closer down to the Metro they're members of like what was schools for equity and education and amsd The Association of Metro school
districts so they because they had kind of different representation of of what they did and how they advocated for organization so here in rural Minnesota we've been more of a Minnesota rural education and see or safe I'm gonna get to that in a
second so um the the mrea renewal is just a pretty standard renewing um the Schoolboard Association I think we've talked extensively about the value of the School Board Association um we rely very heavily on the School Board Association for our
policy guidance and discussion um and uh and so there's that renewal as well number three the school's advocating for fair funding that's and I you'll notice that I say formerly C so um C is in
transition um Brad Lindell has been the uh executive director and chief lobbyist for a lot of years um I sit on the executive board for C and over the last couple of years uh especially since once Brad announced his retirement there's
just been a lot of discussion about um really kind of the the direction of the organization and um Brad has been serving as the um the executive director and the chief lobbyist okay lobbying is
one of the key components and functions of these organizations um M has its own lobbyist and uh saf sorry they are pronouncing it saf not safe staff or C
um had a chief lobbyist and back in the day um the schools for equity and education brought a lot of emphasis on the inequity and Taxation across the state of Minnesota and that has been um
forever just an ongoing Focus to really increase the equalization so that when your dollar for dooll um here is the same as in the Metro so it really is not an inequitable distribution of funding across the state of
Minnesota so as Brad has been is retiring the organization has really kind of taken an opportunity to look at where they are going next okay um at this moment in time um there's been some
um I guess floundering oh is probably the best word to use U membership within the organization and so some large school districts that had a a pretty substantial financial support of the organization such as Anoka hennipin such
as Roseville um or sorry Ros mon Apple Valley Egan um some large school districts they decided to no longer carry membership all that being said um that really caused the executive board to stand back and say let's really um make
sure that we have this in a good position before we hire an executive director let's focus our work on a lobbyist okay so with that um I I'm I'm recommending that we maintain membership
with saf for one more year to watch the way that the organization transforms and moves forward um I think the import and the mission of communicating that
Equalization of Taxation and Levy dollars is critical um and I don't want that to be lost because it's so it is so important for us um yeah I I want to make sure that that we're making sound investments in our organizations in the future so um I
will revisit this throughout the course of the year as the executive as again as I sit on that board um I'm happy to to provide kind of a updates throughout the course of the year but I do expect by the end of July beginning of August um
the organization will have lobbyist on board and that's going to be one of the critical components for advocating at the legislature for um tax Equity within rural school districts and I shouldn't just say rural because it's it's really property poor um school districts that
are impacted and that can happen in the Metro as well okay any um so that's my that's the the sack um update and then the final membership would be for resource training and solutions um resource training and solutions has done
um been a Ser a wonderful um they've served as a wonderful resource for us uh we're able to access um our uh District assessment coordinator support and resources we have um we have um
our safety um like our health and safety kind of supports that come through them so again it's it's a membership that's heavily utilized by the district and so so those would be the four that I would recommend that the district maintain membership with any
questions I I agree with that c okay I I think you have to stay on that one of all of them msba I can see the importance of that one but C is a big one um it won't take long if you don't have somebody out there advocating our
little schools will be just prompt on as far as funding coming out from the Metro or out of the state because all the population variance that you've got to have somebody like that there my curiosity would be is the new one that
we had on there was that rural development one we have not been involved with them very long my assumption is you're believing that's a pretty good deal for us too for M yeah yeah yeah we didn't ever have them for long time maybe added them I think it
was two years two years ago yeah I think Jake had a couple years with yeah okay it kind of came from Jake's mother was involved in that she was a superintendent okay and when she retired he was invol she was involved in and he
had some inside they felt that was pretty decent but you know um M also does have a um they a um their their lobbyist his name is Sam WTH is also very um connected and
has a lot of legislative um inroads to to Really carry some different um platforms from a I would say I've just been probably more involved with um C because they asked me to serve on their board um so
I've a little bit more entwined to the inner workings of what's been happening there but I I know that um through the um I think it's every Tuesday morning during the legislative session they have a a a briefing where we a lot of really nice updates and um good opportunity to
network between superintendent board members um um just a virtual check in at 7 o'clock every Tuesday morning during the legislative session so it's a good Network opportunity for advocacy as well so the last question is so when we
approve this it only says the rural Education Association Miss Schoolboard Mr scerts yeah the last two got left off the resolution yeah they're not on there just say all of them as discussed or
something I'll have to add them right now okay I'll make a motion that we approve all okay second any discussion all favor say I I I passes now we come to the State High
School League membership uh so this is is the the resolution that uh to be part of the Minnesota State High School league it's um we carry it Forward year over year um there's really not any changes beyond the um the year and the change the
renewal form I guess I will I will confirm that we change positions to be reflective of the people that are here um you'll see that um when it was filled out so um Rick has chair designated Rick Hendrickson is our activities director
um uh smalla is our speech person and Amy it's actually Amy um Walker say again please Walker thank you Walker who's our new choir director um so she'll be the the music representative um and we haven't um determined any
other advisory committee members but this form is is updated with the individuals who are serving in those positions it would have been Cheryl bungum in the past and and um uh so it's been updated to her replaces I'll make a more to approve okay we're GNA have okay
make a motion second we need a roll call now right second okay Bruce hi hi Rick hi Ron sorry Ron I Rachel I Geral I I go into the cilial master agreement um
we uh at the end of May we have our final negotiation session and have a tenative agreement with our custodial uh with our custodial unit um it was in line with many of all the other contracts and so this will is our final ratification for the
year I make a motion to approve the custodial Master agreement for 23 to 25 as present I'll second move to seconded Ron Thomas any discussion oh they say I
iose it passes now we got food service bid so um every um so we went out for bids uh for dairy and bakery you'll notice that um the recommend panel gold is recommended to um receive the bid for
uh the bread and you'll see Dairy is is a little bit of a different recommendation um I'm going to pull that up and and just kind of share that let's make it a little bit bigger here um and I uh we're recommending that um
we split the bid uh based on the type of milk that we're using in each of the buildings um so the elementary building is still using cartons um and that's we we agreed to kind of see how it works at the secondary worked out the Kinks um so they still have the cartons at the
elementary but then um the bags are at the secondary and you'll see that um there's a price differential a pretty substantial price differential so um in in in confirmation with our auditor um they they did support us awarding the bid to two different
vendors for the two different sites so um that's what you'll see as a recommendation does this have a I mean have po of these but have that lock in that we're going be cartons at elementary school through
2026 um I would say um so the way that it's written right now is that the um or is deal when we did stock cartons we just sto purchasing from them there's no agreement to continue to purchase um on the price that is
purchased that Mak sense I hear what you're asking um it it isn't you could make the resolution however you'd like to make it um I I don't know that the elementary is going to be ready to transition to time to um for I think it
might take a little bit of time um it's there's just a lot of Bas considerations um but you know you could you if you would like to have that as an option you could we certainly could have it might be a little bit more expensive but have that same provider just finish the
school year and it could be that they are the bid for that building um you know we could look at it that way as what what are the the big Transformations I guess I've got a check sitting here for $1,000 from Sterns County Corn Growers to help purchase one
and I know know I can get $3,000 more dollars I guess I don't understand what what difficulty is it to to go to the bag uh um it's it's it's having kindergarten students carry a tray with
a cup of milk and they're they're not they're stable they're they're not stable um and they the lines are they're they're not fast now um and it's there's a lot of variables that I think I I
really want to be mindful of the concerns that we heard from the staff at the elementary before we just kind of Roll It Forward um now we could maybe do like grade levels Upper Grade levels um again I think that when you do that now
you have MK coolers and with the crates and you have M coolers with the beds you know so um it's not that we're opposed to I I think would like to work out the ks and that's fine we're actually going to go through a different school anyway
so that's fine okay so um so to answer your question Thomas I mean you could I was more curious if it's a deal that like that locks Us in you know that we don't get to the end of next school year and like oh we want to transfer now and then we're like oh we have to continue to buy you know curtains but I'm I'm
okay with I just want to know kind of about where that said when I was a kid we did it all that way here except we didn't have trays M you didn't have something sliding around on the trays even as an adult that's kind of an interesting thing I think we had just
either big plates I thought is what we had and they just dished it right on your plates so you had one hand on the plate and the other hand on the other and you learn how to get the milk playing with your you know whole different picture and again I little kids the the the board certainly can
approve um by we the board can approve removing the sites so that you're speaking to the type of distribution um but the intent when when I had a conversation with the auditor
was I I I it was twofold one um is it problematic to split the bid because of the way that the bid process works and um because of the intent to be fiscally responsible and secure the lowest bid that made sense but then the other
component that I just logistically and conversationally had with um our with Lori nepon is um from an ordering perspective I don't want to have I didn't really intend to have two vendors going to do two different buildings you
know it really it doesn't seem to make a lot of sense so the bags are at the secondary then camps has a secondary does that mean that they might have a few cartons to have for lunches and maybe but camps would deliver a few
curtain right um so I would say in that case if we if we want to trial some bags in the future um you know we're going to probably pay a little bit more for those BS as we trial it and from there and and at that point in time we might have a donation that would help to offset the
cost and that would be okay too so I I think we should also be mindful you had mentioned that the uh as far as the staff over there uh did have some concerns with the I think we should be very mindful of that they're there we're not you know as
far as we we asool not watching that so no I agree and and I think um I I do know that that Cassi has is well aware and I think that um it'll be over the course of time maybe that'll just naturally evolve and um but I I agree
Geral I have no motion I I have no problems with it I'll make a motion to approve as written or P the question makes a motion to approve Cheryl seconds discussion all in favor say I
iOS there one opposition okay brings us upcoming meetings that's where I saw we were invited to a there you are I read it something see I did read the agenda so we got uh what time is that
at the um I believe the tour was going to be at 4 o' um so that's on the 8th and then you're having the board meeting here and then the board meeting will be after your board meeting Central Ed board meetings
our board meeting is Tuesday night that's correct yes I'm getting confused right okay that's our only meeting in July yep okay that brings us to the end of our
business have another all say I