Okay, it's 6 o' you want to call the meeting to order. Uh looks like everyone is here but Rachel. Uh we do have one addition to the agenda um which was about the strategic plan
approval. Um noting that do we have a Motion to approve each motion. I second motions. Second. All in favor?
>> I. >> All opposed. Hearing none. Motion carries. Uh does not appear we have a public comment. So on to the consent agenda. >> Um Cheryl, did you want to review
anything on bills? Um, I almost forgot and I didn't come in, but I did bring you to come online and they really helped out with me. It's like all sorts of good business going on if you're in business. You're in business. Yes. Um, as far as uh
personnel, a couple of things that I'll just call to note. Um, first you'll see uh Erin Botton. She is our new community education director and so she'll be starting July 1st and we'll have just a short little overlap with uh Chris O'Brien which will be nice to bring her on board. Um and then the second year of
the non-combationary assignments that is just the second year of the negotiated contracts. So there's nothing um super um unique to those uh donations and you want to just call out a couple of those. uh make it over to
June 23rd. Uh we have a donation from the Legion for the band and choir trip. Uh thank you for the the ongoing support and uh a a donation from Casey's for the elementary school. So again, um the school district just in general, we
couldn't do what we do without the support of our community. So um just some extra thanks for those donations and then I would stand for any questions. Hearing none. I'm looking for a motion to approve. So second makes a motion. Gerald second.
All in favor? >> I. >> All opposed. Okay. Hearing none. The motion carries on to the communication items. >> Um so for my administrative report today, I'm going to invite up uh Jesse Rasmusen. We've been looking at some
different um uh um practices that would apply at the uh within the handbook for the secondary school. And so we wanted to have just an opportunity to kind of get that in front of the board to share some information. So I asked Jesse to join me today. So Jesse, uh welcome.
Thanks for joining us. >> Well, thank you. And you can see up there a document that we put together. So, as you know, uh, our strategic plan outlined, the one that we're voting on today, outlined some, um, goal priorities for us. And three of those goal priorities I just want to touch on
today. Um, one is to ensure cons consistent high quality instruction in every classroom. Another one is to increase student engagement in daily learning experiences. And the third one is to improve stu student achievement in math and reading. And you can see those up there. So, we've had extensive
conversations in our leadership team over the last year around these two handbook procedural updates and I kind of want to share those with you and where we've landed. So, the first one that we took a look at is our is our cell phone and communication procedure. And so, really in light of these
strategic um plan goals, we would like to make a change to how um our cell phone procedure and kind of some background information for you. We have a very successful middle school cell phone procedure called away for the day. Um, and in that students store their
cell phones uh either in their bag or their locker at the beginning of the day and then they take them out at the end. And it was one of the most positive changes I have ever been part of here at Payneesville schools. It was amazing to see the difference in especially common areas like lunchrooms to see to have it
go from one day we had 40 students sitting in the gym all on their cell phones to the next day everybody interacting and playing with each other and and being involved. So it was a very positive change. So what I what our leadership team would like to do is to
extend that. So that was our 6 through 8 policy and we're going to extend that up through 12th grade. So, we'll have a way for the day through 12th grade is is the direction we'd like to move. So, um and then the second kind of handbook update that I wanted to talk a lot about and
we've looked at this um and this one kind of uh connects to priority 1.1 and that is looking at kind of optimal learning environments and what is kind of the optimal space for students to learn in. Well, right now if you were to walk around the school here during a school day, you'll notice that almost
every student is carrying a backpack. And so when you have classrooms that get upwards of around 30 students, you now have a room with 30 backpacks and it clogging the aisles and it ends up being a school safety issue where we have, you know, teachers can trip over backpacks to get themselves hurt or students or
you have backpacks in places like wood shop where kids are working with tools, art rooms, uh places like that. So what we'd like to do is um we'd like to restrict large bags. Um um so in here the the policy update or
the procedural update we looked at it says backpacks, duffel bags and oversized totes are not permitted in classrooms, hallways, and common areas during school hours. All such items will be stored in a side lockers immediately upon arrival and remain in there until the final dismissal belt. So we'd like students to store their backpacks in
their lockers and then um go to their lockers as needed throughout the school day instead of everybody carrying backpacks. So, those are the two um kind of handbook changes that we're looking at making kind of big items and then um after some discussion, we'll um send
this out to parents. That's the direction we're a little bit different because typically this would have been on a work session agenda item and uh with Jesse's absence, I really wanted to be be able to bring that forward to your to you here today.
So, um I wouldn't maybe open up just for any questions or conversation of things that you'd um like to maybe just raise. >> So, the cell phone thing is going on all over the nature. >> So, that's not new. But tell me about the backpack. >> Yeah. >> You know, where is that coming from? Is
that uh you know, I hear about myself all the time. I've not heard a word >> anywhere a little bit of a new sound. >> Yeah. So, our what I my leadership team brought it to me. was kind of news to me and so I started asking around neighboring principles and
I would say the vast majority of schools that I talked to already have a backpack um thing in their handbook where they don't allow backpacks and I can give you names of schools like Sock Rapids Rice St. cloud schools don't allow them. Wilmer doesn't allow them. And so, >> one of the things that's a little bit
different is is we don't require students to carry textbooks anymore. You know, and back in the day when you had textbooks and you were going to your lockers and you were prioritizing your your space, your I guess first couple classes, you'd store
everything in your backpack. They're assigned a Chromebook and they maybe have a notebook. They'll have a writing utensil, but they don't have the volume of supplies that we used to have. Um um I would say uh when we went to the I
love you guys um uh crisis response training, we had an opportunity to visit with our school resource officer um for very obvious reasons, backpacks to them are highly concerning because of what can be stored or hidden in backpacks.
Now, that wasn't my first lens, but at the same time, it was a it was a consideration as we engaged in discussion as well. >> So, will you allow like something that protects the Chromebook that be like a night thing or
>> Yeah, like a sleeve. All Chromebooks do have um they do have protective cases on them. Um so, like most of the kids carry water or something with them also. >> Yeah. And I'm I'm assuming that that was carried in their backpacks normally.
>> Yeah. Or their water bottle that they carry around, you know, like >> we'll still allow them to carry water bottles, but you know, they can store their backpacks in the lockers at the beginning of the day. And I think Janelle hit on this, we don't have a lot that we require students to bring to class anymore. And so most students have
a Chromebook and a notebook and some and some writing utensils that they can make it through the day with. So I think with some strategic planning, students may only have to go back to their lockers once or twice throughout the school day. I guess I don't have a problem with it because I want to know when there were no bad pets and we had books, lots of
books. And and I think the other piece that Jesse and I talked about was was we do recognize that this is this is a shift and this is something different that um we wanted to get in front of parents. So there could be some conversation if if we have concern things that we haven't
talked through as Jesse mentioned. Um and I think the leadership team has been talking about this for quite some time and kind of going back and forth and and um and I so I I think they they've really considered many options but we wanted to make sure that we had an
opportunity to hear from families as well. >> Perfect. Well, thank you very much. Thank you. All right. And then the next item would be the revenues and expenditures. Um there those there are minimal changes.
What they are the end of the year changes but it is the same process that we've been looking at. Um in response to our last meeting one of the things that I am doing is I am looking at some of the way that we track this data and trying to pull it into a little bit more user friendly like a onepage kind of
summary. So, so just know that I'm using as we move forward, I'm going to look at some different ways to report this information to the board and to the community, but it'll still be using this data that we've been tracking year over year. So, um that there aren't any
significant flags in um those reports, but I just wanted to let you know that I am looking at that um as a method to uh communicate how how we're doing from a revenue and expenditure perspective. Okay, next we got committee and
organizational reports. >> I guess uh we had the community edit meeting earlier today. other than uh the retirement of Chris and the hiring of Erin. Um probably the most notable thing is we're gonna have on Monday we have
our uh real child care meeting. So uh should be stuck out >> where people can still sign until I believe tomorrow's cut off. >> We extended the deadline. >> Yeah,
I guess not hearing anything else. Uh there is no old business so on to new business. Uh we got the 2026 2027 preliminary budget approval. >> Um there have been no changes since this was has been walked through over the
last couple of meetings. So um it would be looking for approval. >> Okay. Uh looking for a motion to make that motion mixed motions. >> Cheryl seconds. All in favor? >> I. All opposed.
Okay. Hearing none, the motion carries. We got the custodial master agreement for 2025 through 2027. >> And this was the last uh the last agreement and bargain contract for this the season.
>> I'll make a motion to approve the custodial master agreement for 2527. >> A second. >> Motions. Thomas seconds. All in favor? >> I >> I. >> All opposed.
>> Hearing none. Motion carries. >> Next, we got food service bids. >> So, the food service um is required to go out every two years. And so, you're going to see uh the bakery bid. So, I'll pull that up for everybody to kind of take a look at. Uh these were posted,
but at the same time, it is nice just to do a quick look at those. Um for my old eyes, I'm going to make that quite a bit bigger. Um and uh you'll see that we had one submission for the bakery which is panel
goal. Um, and then you're going to see for um for the dairy we had two submissions and you'll see uh two submissions for uh the dairy bid. We had a a bid from CS
Clay or Kemps and Stony Creek Dairy. Uh you'll see each of those uh those price indicators. Um they both had similar um they both had similar inflator um uh inflator language. Um, so we really
looked at the the price per unit and so as you can see based on the price per unit uh the recommendation is to go with um the Stony Creek the Stony Creek Farms started Stony Creek Dairy. I'm sorry
for a motion. >> I make a motion. I'll second motions through seconds. All in favor? All >> opposed? Uh that was um that would be what? 5 to one. Motion
carries. >> Okay. Next we got city of Payneesville tip proposal. >> Um strategic plan wasn't so good about that. >> Oh, was it? Yeah. >> Oh, I'm was on this. Okay.
>> Yep. Okay. Do you see it on your document? That one's back to the >> Okay. >> Okay. >> Um, so the strategic plan really what what we would be looking for is just a for formal adoption and approval of the
plan. Um, as it's presented here, there are no changes from what we discussed last work session or just a week ago. Um but the goals that were um and it was really about realignment and and focusing versus having segmented years and then knowing that the the tracking
and the the scorecard will be part of that process as well. So this is is really seeking the board's formal approval for the implementation of the strategic plan. >> Can I make a motion to approve the strategic plan? >> Second.
Okay. Uh Gerald motions for seconds. All in favor? >> I. >> All opposed. Hearing none. Motion carries. >> Next we got the city pansel tip proposal.
>> So um a a tiff district. So, we've had a little bit of conversation over the past couple of years about two different tax increment financing um or tax I guess incentives to really bring uh business and in in an industry to the city. Uh
the last one that we talked about was Lewis Industries and then the one prior to that was Nelson Plastics. Nelson Plastics and this Spaniard Metal Works is the same type of a scenario. So, um I'm going to show you there's there's a letter that's included and the letter
really is about um it's really just putting the district on notice um that the city is going to be holding a hearing to um create this tax district for Span Plastics. Okay. Um
your responsibility as a board is to raise any concerns or questions or comments that would be presented to the city to be had at the hearing. Um if there aren't any um we just don't have to provide any. Okay. Um the next document that's probably the most
important um is is the document with the financials. Okay. Um this document it is I I will acknowledge there's a lot here and there's a a lot of legal ease and jargon. So I'll kind
of make it as simple as possible. Um the bottom line is is so um span your metal works is requesting um an addition to their building and when they add an addition to their building that will bring
increased tax value. So in theory as they have um as they have more building they are going to have to pay more taxes. So therefore the city the county and the school district would generate would earn more money from their taxes.
The intention of a um a tick district is that the money that instead of coming to the school district, the county or the city goes back for a set amount of time so that Spaniard Metal works can um
build their addition in this. So, as you see, there's all sorts of there's there's all sorts of legal ease in here of who's doing what, the type of the place that it is. And I'm going to just scroll. So, as if people are watching, I'm sorry because this kind of gives a
little bit of um nauseousness when you're watching the the numbers come forward. So, I just want to get to the numbers. That's really probably what people are most curious about is so what does this mean? Right. So, these last few pages have the the property values
and the tax implications. Okay. So what I did is I just pulled it out so that I can um a little further here. Here we go. So here's the different exhibits. So over the course of nine years, the
approximate value for the city is around $9,8668. For the county is about $7,55 and for the school district it's about $2,817. So that's the the the value that um that
each year we would not be getting that would instead go back to the development of their of their industry. The intention again behind this is is so that they can expand business um with the hope of bringing more employees into
our community. Um, the one piece I didn't see, and maybe if somebody looked in there and saw it, they may have seen something. I didn't see how many jobs was were were proposed or what the level of employment. I didn't see that. >> Um,
>> they're almost always based on that. >> Yeah. So, I thought we had that in there. So, >> and I I didn't see that. So, that could be a question that the board would if the board would like that information. >> Could it be different? because this is
um did Nelson's have a job based on theirs? Lewis's did. >> But there's there's there's a couple of different ones and it could be that it's not based upon job. This appears to be increased valuation >> to future taxes.
>> Um and maybe it was there, but I didn't see it. >> Yeah. So, I you know, it the process is is identical to what um Nelson Plastics did. Um and and from a board's consideration, again, the board isn't going to authorize or deny. You will if
there's anything that you would like me to put into a letter to share with them, I'm happy to do that. Um but it's really this will go to the public hearing on um July uh what is it? July 13th is when it's going to go to a public hearing. So, and
it this has to go to the county board. It has to go to the um school district and then it goes to the city >> and then it's one and done and it basically there for 10 years. >> Nine years. >> The surprise to me was the administrative fee that the city's
putting on. It's pretty sizable actually. And that was a little bit of a surprise because we're all taking a hit. But then they put on administrative fee which >> I know we are public but it kind of
reduces the hit a little bit >> for the city. >> Yeah. I I don't have it on top of my head but I thought it was $16,000. That's a pretty good chunk. I don't recall off the top of my head and I frankly I can't read the small numbers
but right now >> any any comments or things you'd like me to bring forward or just uh let them know that we've reviewed it >> if there's >> I'd be curious the same thing Tom Thomas had if it's if it is job related what it
entails for jobs because most tax increment financings are based on just not on increase in tax value based upon on jobs created which from our standpoint bringing families to town. >> Correct. >> From our standpoint possibly increase
enrollment. I mean >> I will bring that uh I will bring that to them. All right. Um I will invite up Rachel for our annual QC compet which is anformational item.
Hi. So, I'm Rachel Nelson and I'm first grade teacher in the district and I also serve as a co-coordinator for our district QC comp um committee along with Marie Grossy. And um just as a just overview to start us off, QC comp is a
voluntary pro state program to provide alternative convers compensation to promote teacher leadership, professional development, improve teacher evaluation, professional growth, and student achievement. And the 2425 school year was a review
and transition year. We had many new leaders last year when I gave my report and we had a lot of plan revisions. The 2526 year was really focused on um consistency and alignment of our plans. Um we worked the QCA leadership team
worked really closely with the district-wide staff development committee as well as the teacher development and evaluation committees um to ensure that our plans and initiatives were working in coordination so that our staff felt like we weren't doing a bunch of different things but rather we were
coming together um in our work. Uh there are currently eight teacher leadership positions that are funded by our QC count funds and those positions are held by 21 different individuals in our district. So this shows that we've had a continued increase in leadership
capacity as more experienced teachers have taken on new responsibilities. Uh this year we had a large number of mentors for probationary staff. So that 21 included 11 mentors and we also had some additional stipens for leadership
roles on the teacher development and evaluation um committee that did that work. Our district uh QC comp committee is responsible for setting some site goals each year for student growth and achievement at both the elementary and secondary levels. And our goals this
year were based on the FastBridge assessments and both the secondary and elementary schools met those goals um with with significant increases. And so that was great to see. Um, as far as professional development,
this was the first year that our district created a PLC, so professional learning community calendar where teachers knew ahead of time exactly when PLC's were going to meet. And there was more clear agendas and expectations for
the work for those PLC's. and uh making the those changes this year raised the level of expectation for our PLC groups and increased our accountability by making the work consistent and transparent. Um
the UCOP program also requires um alignment with the teacher evaluation laws. And so we worked again really hard with the teacher evaluation committee this year to make sure that the new teacher evaluation development plan aligned with the expectations for UCOM.
And we had 100% of our teachers that met all of the expectations. There's one exp and and also for their own personal goals where they have to set professional growth goals and personal student achievement goals for their groups of students rather than site
goals. Um we had 100% of our teachers meet those goals. There's one area that is optional and that's committee participation and we had 90% of our teachers participate in committees this year for an additional small stipend amount.
Uh our 2526 revenue this year was uh about $151,000. We get um $169 per student and our expenditures were $132,000. And so in so we're under spending our
budget right now and uh we have a remaining fund balance of about $109,000 moving forward. So we'll add our new funding for the upcoming year. this area Q comp has been a targeted program for state cuts and so we have to keep that
in mind moving forward. So we're hoping to preserve some funding in case that were to happen. And then we also were able to get some additional revenue this year from resource training and solutions through a grant that is funding um some training and support for
our new teacher mentorship and induction program. And we had uh about 10 individuals participate in four days of instructional coaching training and planning for those improvements to our new teacher mentorship and induction program. And so we will get some
additional fun we got some additional funding for this past year with that and we'll get some additional funding this upcoming year also related to that program through that grant. Any questions about Q comp and how things are coming together or how they
work together? Thank you. >> Thank you. >> Okay. Then we uh got meetings. Just reminder for everyone, we only have one meeting in July and that's on July 14th.
And then that was the last of our normal items. Uh, this next item on the agenda is a closed session. Minnesota open meeting law. Minnesota statute section 13D.05 subdivision 3B allows us to close a
meeting to engage in attorney client privilege discussions. Our governing body seeks to meet with it attorney to obtain confidential legal advice relating to a pending litigation. During the close session, the attorney will update us on status case and proposal to
mediate. There's a need for absolute confidentiality because our position would be compromised if such discussions took place public and could be overheard by adverse partners. Is in our best interest to obtain legal advice in a confidential setting to maintain the attorney client privilege. And I will
hereby entertain a motion to close the meeting pursuant to the attorney client privilege. >> Second. >> Okay. Motion by Cheryl. Um second by Gerald. All in favor? All hearing none, we are now closing the
meeting. Recording. >> Yep, we are recording. >> Okay. Um, in that case, then I'm looking for a motion to open the meeting. So, >> I'll second. >> Okay. Motion by Bruce, second by Cheryl. All in favor?
>> All for the record, it's 703. >> Okay. >> All opposed. Okay. Hearing none, we are now open. I'll make a motion to adjurnn. >> I'll second motions. Cheryl seconds. All in favor? I. All >> opposed.
Hearing none. We are dry.